MINUTES

D R A F T

Trinity Episcopal Church

Upperville, Virginia

Minutes of the Annual Meeting Sunday, January 30,2022

The congregation convened for the Annual Meeting in Cox Hall at 9:00 a.m., following the 8:00 worship service and before the 10:30 service. The voting polls had opened at 9:00 a.m. in the Cox Hall vestibule and would close at 11:30 a.m.

Opening Prayer

The meeting was called to order at 9:15 a.m. by the Reverend Jonathan Adams, who opened the meeting with a prayer.

Appointment of Registrar

Jolly de Give was appointed as Registrar of the meeting and her appointment was unanimously accepted.

Appointment of Deputy of Elections

Barbara Augenblick was appointed Deputy of Elections and her appointment was unanimously accepted.

Appointment of Ballot Tellers

Barbara Augenblick, Joe Fluet and Elizabeth Thomas were appointed Ballot Tellers. These appointments were unanimously accepted.

Certification of a Quorum

Senior Warden Barbara Augenblick determined that a Quorum was present. Forty two is the threshold number for a quorum (10% of eligible voters), and attendance well exceeded that number.

Approval of the Minutes of the 2020 Annual Meeting

Upon motion duly made, seconded and unanimously adopted, the Minutes of the 2020 Annual Meeting were approved.

Approval of the Minutes of the June 6, 2021 Congregational Meeting

Upon motion duly made, seconded and unanimously adopted, the Minutes of the June 6, 2021 Congregational Meeting were approved.

Report of the Nominating Committee

Barbara Augenblick reported that the Nominating Committee consisted of the four Vestry members whose terms were expiring: herself, Louise Crane, Joe Fluet and Randy Mullett. Trinity is blessed to have a slate of six candidates with diverse talents standing for election for the four members of the Class of 2024: Brett Bibb, Jolly de Give, Maria Eldredge, Jake Hambrick, Dan Haney and Pam Ryder.

Committee Reports Committee and staff reports were included in the 2021 Annual Report and were filed by title. The Annual Report had been circulated to the parishioners by email. Printed copies were distributed at the meeting.

Wardens’ Report

Junior Warden Melinda Gable reported that Trinity had flourished during 2021 despite the pandemic:

 Services were once again held in the Church.

 The youth program was reinvigorated.

 Thirty new members were received and there was a record number of confirmations.

 The number of pledges and the average pledge amount increased.

 Dedicated Outreach and Local Assistance checking accounts were created.

 A new Trinity Social App was launched.

Melinda thanked those responsible for these results, especially noting:

 Rector Jonathan Adams’s boundless energy and dedication.

 Treasurer Gina Hammond’s persistence and countless hours of fiscal oversight.

 Alix Coolidge’s strong leadership of an extremely successful Stewardship Campaign.

 The Vestry’s commitment to be fiscally responsible and conservative in revenue forecasting and expenditures.

 The generosity and faith of the Congregation both near and far.