Customer case: Senate Properties

18.

Customer Case - Senate Properties: Inventory efficiency through life cycle management of equipment

Senate Properties is the work environment partner of the Finnish government. Senate Properties is responsible for the maintenance and development of the premises of government organizations and creates work environments that support customers' operations. Trail was introduced in Senate Properties in 2018 through a public tender. In connection with the implementation, a security and administrative audit of the system was carried out, in which the suitability of Trail for use by the state administration was ensured.

Whitepaper by Trail Systems Ltd

2021

19.

“Inventories can be completed in a fraction of the time compared to before”

Customer Case - Senate Properties continues

Efficiency in inventory

Trail is currently used to manage tens of thousands of Senate Properties' furniture and AV equipment throughout Finland. Physical RFID tags are attached to the equipment for individual tracking. The tags have basic item information and a QR code, enabling fast and effortless defect reporting through Trail mobile application. Trail mobile application and RFID reader are used to identify remotely readable RFID tags. In practice, a mobile device is connected to the reader, where Trail application registers all RFID tags scanned by the reader, and then updates the system with up-to-date information. A powerful RFID reader allows tags to be read from a distance up to 10 meters and as a result, inventory execution is very fast. As an example of efficiency, about 800 articles from the entire floor were inventoried in less than 10 minutes in one of Helsinki offices.

Gathering equipment information

The gathering of equipment information into Trail service works smoothly for Senate Properties as the suppliers of equipment provide the information already in a system readable format.

Management of user rights

All systems used by the Senate Properties must operate seamlessly and reliably in terms of user rights management. With Trail's comprehensive access control possibilities, information on equipment in different parts of Finland is only available to relevant persons. Read more about the customer case

Whitepaper by Trail Systems Ltd

2021

Digital equipment management is easy with Trail

In Trail, the equipment information is based on a digital device-specific identifier and a physical asset label that is attached to the equipment. Trail’s asset register consists of item cards, which are used to collect all asset-related information in one place. From the item card, the users can view information such as department information, usage information, location information, or cost information. In Trail, the user also sees operational needs such as reservations, defect reports, and future maintenance needs.

Whitepaper by Trail Systems Ltd

2021

Contact us:

trail.fi info@trail.fi 020 155 0910

Whitepaper by Trail Systems Ltd

2021