Plan Implementation Matrix

Plan implementation is a long-term commitment that is crucial for the success of the Master Plan. To keep the City accountable for implementing the proposed concepts, the Planning and Community Development Department created a Plan Implementation Matrix. This tool will be used for tracking recommendations in a planned and managed approach over the upcoming years.

Created as a separate, stand-alone document, the Plan Implementation Matrix is maintained by the Planning and Community Development Department. Since the ideas proposed in the Matrix are shared across divisions, responsibility for execution is shared between the City, community leaders, stakeholders, partner agencies, and area organizations to realize the vision.

Coordination across City departments is critical to efficiently and effectively achieve the results proposed. Therefore, City departments will work together to identify shared interests and needs. For example, the Planning and Community Development Department might schedule special studies that could benefit two or more departments’ initiatives. Similarly, efforts to obtain necessary grant funding could be optimized by two or more departments sharing responsibilities to prepare and submit applications. For this reason, the Matrix suggests assignments to responsible parties who can either take the lead or a supporting role.

The Matrix should be used as a tool to record advancement toward milestones. Regular meetings between City staff should be held to evaluate progress and adjust courses as necessary to ensure implementation efforts remain strong. Each action item on the Matrix will include a brief description, timeframe, and department assignment.

Monitoring the Plan’s employment will be an open and ongoing process, summarized regularly in an update to the Planning Board and BMA that examines performance, measures achievement, and reflects changes outlined in the Plan. Milestones reached are a reason to celebrate. Reporting success maintains momentum.