2012 Meetings, Conventions and Incentive Travel in Kelowna

2012

Meetings & Incentive Travel

A refreshing point of view

Easy to get here 



Daily non-stop flights from Toronto, Calgary, Edmonton, Vancouver, Seattle and Victoria, along with a daily direct flight from Ottawa Only four hours by air from Toronto and under sixty minutes from Vancouver or Calgary means you don’t lose a day to travel

Memorable meetings 



Over 4,500 guest rooms and over 110,000 square feet of meeting space Unique facilities, professional support services and abundant activity options

Downtown Kelowna The Harvest Golf Club

Year-round playgrounds

available just beyond your meeting space

Grape experiences 



Twenty-five wineries in Kelowna’s immediate vicinity Turn your ordinary dinner or reception into an unforgettable highlight

Exceptional golf 



Nineteen golf courses provide exceptional golfing experiences Host a tournament, take group lessons or plan a dinner or reception

The Harvest Golf Club Tantalus Vineyards

What does the view look like from your event?

Room

Sq. Ft.

Banquet

Theatre

Boardroom

Grand Ballroom

14,044

1160

1530

n/a

2/3 Ballroom

9,400

700

1000

n/a

1/3 Ballroom

3,178

180

300

n/a

Grand Terrace

6,800

350

n/a

n/a

Grand Foyer

5,060

n/a

n/a

n/a

Okanagan

4,950 320

500 64

1310 Water Street, Kelowna, BC V1Y 9P3

Columbia

1,960 100

120 40

Tel 250.763.4500 Toll Free 1.800.465.4651 dgo.sales.sm@deltahotels.com deltagrandokanagan.com

Vaseaux

1,250 90

120 34

Pennask

1,250 90

120 34

Shuswap

988 70

90 30

Skaha

1,000 70

90

Kootenay

927 60

80 30

Skeena

927 60

80 30

Cassiar

500 40

36 16

Chilcotin

700 40

70 22

Selkirk

583 40

45 22

Cascade

520 30

45 22

DE LTA

GRAND OKANAGAN RESORT AND CONFERENCE CENTRE

30

Monashee 484 30

40 16

Cariboo

360 20

24 12

Cypress Mountain

260

n/a

n/a

12

Knox Mountain

180

n/a

n/a

10

Summit

260 n/a

n/a 12

Hotel Highlights business centre  newly renovated conference centre full-service spa pools  hot tubs  sauna  casino  fitness facility boutique shopping  coffee bar  lounge  wine, beer and liquor store

QUICK FACTS Number of guest rooms Number of meeting rooms Maximum capacity for banquet seating Total square footage of meeting space On-site restaurant Internet

390 17 1,160 34,000 sq ft yes high-speed wireless

1171 Harvey Avenue, Kelowna, BC V1Y 6E8 Tel 250.860.6060 Toll Free 1.877.203.1640 d.wetherill@coastcaprihotel.com coastcaprihotel.com

Room

Sq. Ft.

Banquet

Theatre

Boardroom

Ballroom

4,160

350

450

n/a

1,664

150

160

n/a

2,496 2,520

200 160

250 220

n/a n/a

Section 1

360

20

20

n/a

Section 2

720

48

50

26

Section 3

720

48

50

26

Section 4 Okanagan Room

720 1,100

48 50

50 60

26 30

Horizon Room Horizon South

3,774 1,745

250 120

270 150

n/a 24

Horizon North Executive Boardroom

1,993 270

140 n/a

180 n/a

60 10

Executive Boardroom

270

n/a

n/a

10

Executive Boardroom The Capri Room

350 895

n/a 40

n/a 60

12 30

Salon A Salon B Vineyard

Hotel Highlights business centre  full-service spa  pool  hot tub  fitness facility coffee bar  hotel shuttle  free local calls  free parking

QUICK FACTS Number of guest rooms Number of meeting rooms Maximum capacity for banquet seating Total square footage of meeting space On-site restaurant Internet

185 13 350 15,000 sq ft yes comp. high-speed wireless

500 Cook Road, Kelowna, BC V1W 3G9 Tel 250.763.7500 Toll Free 1.866.608.7500 info@eldoradokelowna.com eldoradokelowna.com

Room

Sq. Ft. Banquet Theatre Boardroom

Lakeview Great Room 1,877 and Terrace Bar

150

200

50

40

50

25

Lake with Terrace Bar

750

Boardroom

450 20 30 20

Mountain

600 45

60 30

Sunroom with Lakeside Terrace

1,920 110

100 40

Southern Exposure

256

20

20

15

Hotel Highlights NEW meeting and conference space lakeside dining  bar specialty wine and liquor store pool  fitness facility  steam room  hot tub  marina

QUICK FACTS Number of guestrooms

53

Number of meeting rooms

6

Maximum capacity for banquet

150

Total square footage of meeting space

4,047 sq ft

On-site restaurant

yes

Internet

High speed + high speed wireless

4205 Gellatly Road, West Kelowna, BC V4T 2K2 Tel 250.707.1800 Toll Free 1.877.762.2683 sales@covelakeside.com covelakeside.com

Room

Sq. Ft.

Banquet

Grand Reserve 1,500 100 Library 700 50 Exec. Suites (7) 360 20

Theatre

Boardroom

175 40 80 20 n/a 12

Hotel Highlights ECO rating program – 4 of 5 HAC Green Keys awarded business centre  pools  hot tubs  fitness centre private marina  spa  yoga studio  restaurant and bar

QUICK FACTS Number of guest rooms

150

Number of meeting rooms

9

Maximum capacity for banquet seating

100

Total square footage of meeting space

4,720 sq ft

On-site restaurant

yes

Internet

comp. high-speed wireless

3762 Lakeshore Road Kelowna, BC V1W 3L4 Tel 250.860.1031 Toll Free 1.800.445.5255 refresh@manteo.com manteo.com

Room

Sq. Ft.

Banquet

Waterfront Ballroom 2,700 180 Waterfront I 640 32 Waterfront II 896 48 Waterfront III 1,152 72 Upper Lounge 869 80 Library 700 48 Theatre 700 24 Boardroom 400 n/a

4485 Sallows Road Kelowna, BC V1W 4C2 Tel 778.477.5771 info@bo.ttega.com bo.ttega.com

Theatre

Boardroom

Room

240 40 60 80 60 60 25 n/a

n/a 16 28 40 28 24 16 10

Great Room 2,450 Boardroom 625 Library 529 Café 875 Balcony 594 Lounge 784

Sq. Ft.

Banquet

Theatre

Boardroom

200 275 60 48 70 15 40 60 12 72 100 20 48 65 12 64 90 20

Retreat Highlights groups have exclusive use of the entire retreat facility during their stay

Hotel Highlights

a peaceful environment for individuals and groups from 5 to 150

boat moorage  private beach  boat rentals  business services water sports  pool  hot tub  steam rooms  fitness room  library private movie theatre  recreation lounge  waterslide  tennis courts

multiple breakout spaces available inside and 13 acres of private outdoor space professional staff that can assist in meeting planning, off-site activities and full catering services

QUICK FACTS

QUICK FACTS Number of guest rooms

101

Number of guest rooms

Number of meeting rooms

7

Number of meeting rooms

Total square footage of meeting space

4,896 sq ft

Total square footage of meeting space

5,857 sq ft

On-site restaurant

yes

On-site commercial kitchen

yes

10

4

1655 Powick Road Kelowna, BC V1X 4L1 Tel 250.763.2800 Toll free 1.800.228.8200 reserve@prhotels.ca marriott.com/ylwfi

2402 Highway 97 North Kelowna, BC V1X 4J1 Tel 250.860.1212 Toll Free 1.888.860.1212 brenda@bwkelowna.com bestwesternkelownahotel.com

Room

Sq. Ft.

Banquet

Theatre

Boardroom

Room

Sq. Ft.

Rooftop S. Ballroom N. Ballroom Okanagan Thompson Boardroom Harvest Ponderosa Quail Nicola Shuswap

2,000 1,890 1425 585 585 594 475 475 475 360 360

160 150 80 40 40 24 24 24 24 20 20

230 200 150 50 50 30 28 35 28 25 25

n/a 100 40 22 22 18 22 24 22 16 16

Ogopogo Ogopogo A Ogopogo B Okanagan

1,000 48 500 24 500 24 1,840 80

Hotel Highlights

QUICK FACTS

 

Number of guest rooms

176

Number of meeting rooms

9



Total square footage of meeting space

5,910 sq ft



On-site restaurant

yes



4 Green Key free hot breakfast pub  spa fitness facility business centre

Banquet

Theatre

Boardroom

60 30 30 100

28 14 14 50

Hotel Highlights four storey waterslide, outdoor pool and hot tub open year-round 24-hour exercise room  on-site coin laundry centrally located to great shopping, restaurants, wineries and golf courses complimentary deluxe hot/cold continental breakfast complimentary parking  complimentary wired and wireless internet complimentary business library with printers and computers for guest use

QUICK FACTS Number of guest rooms Number of meeting rooms

160

4

Total square footage of meeting space

2,840 sq ft

On-site restaurant

no

Kelowna Conference Centre

2429 Highway 97 North Kelowna, BC V1X 4J2 Tel 778.478.8306 Toll Free 1.800.465.0200 bettismith@fortisproperties.com www.hiexpress.com/kelownabc

2170 Harvey Ave Kelowna, BC V1Y 6G8 Tel 250.860.9711 Toll Free 1.800.665.2518 ramadalodge@rpbhotels.com rpbhotels.com

Room

Sq. Ft.

Banquet

Theatre

Boardroom

Room

Sq. Ft.

Aberdeen/Pandosy Aberdeen Pandosy Simpson/Knox Simpson Knox Sutherland Parkinson Outdoor Patio*

1,708 1,008 700 1,450 775 675 525 600 2,000

112 64 48 80 48 32 32 n/a 140

180 110 77 144 80 72 50 50 n/a

n/a 25 20 34 20 18 14 14 n/a

Oak Ballroom Oak Teak Maple Redwood Bllrm Redwood Aspen Birch Walnut Cedar Executive Bdrm

2,428 200 943 60 738 50 738 50 2,839 270 1,007 60 911 60 470 30 446 30 1,012 70 470 15

*Outdoor Patio can be used in conjunction with Aberdeen/Pandosy rooms.

Banquet

Theatre

Boardroom

250 80 80 35 65 30 65 30 350 90 80 35 80 35 40 20 40 20 90 35 N/A 15

Hotel Highlights

QUICK FACTS Number of guest rooms

190*

Number of meeting rooms

6

Total square footage of meeting space

4,500 sq ft

On-site restaurant *including 70 suites

yes

 high speed internet  free local calls  fitness centre  two waterslides  indoor pool and Jacuzzi  laundry facilities  free parking  webcast, video-conference and streaming media capable

Hotel Highlights

QUICK FACTS

 free parking and local calls  pool, hot tub, fitness centre  business centre  Mickie’s Pub and

Number of guest rooms

135

Number of meeting rooms

9

Total square footage of meeting space

6,749 sq ft

 drive-thru liquor, cold

On-site restaurant

yes

 walking distance to

Perkins Restaurant beer and wine store shopping and restaurants

1290 International Mews Kelowna, BC V1V 1V8 Tel 250.807.8050 Toll Free 1.888.318.8666 conferences.ubco@ubc.ca okanagan.ubcconferences.com

Room

Sq. Ft.

Banquet

Theatre

Ballroom

2,000 160 200

Classrooms (40+) 700-1,850

25-100

Sun Room

5,400

350

Lecture Theatres

1,500-4,000

300

Boardroom

30

90-300

3320 Richter St, Suite 203 Kelowna, BC V1W 4V5

Flawless. Professional. Memorable.

Our services include

Corporate Meetings

Conferences

Boutique Incentive Receptions Destination Management

Reward Escapes Social Celebrations

What Our Clients Say

Highlights meeting rooms from small seminar rooms to large lecture theatres beautiful reception and banquet venues conference planning and registration services a range of accommodation styles including 1- and 4-bedroom suites accommodation May to August with 24-hour front desk

“What a stellar job you did! The decor was superb. The flow and ease with which each part of the evening progressed, was seamless and the night was extremely enjoyable. I noticed the thousand and one little details you introduced and in my mind it was a spectacular Evergreen event.”

Gayle and Steve Faigan – Attendees at Evergreen 2008

OUR EXPERTISE

QUICK FACTS Number of guest rooms Number of meeting rooms

Tel 250.763.9009 lspiegel@synergyevents.ca synergyevents.ca

500

Member of ISES

50

Total square footage of meeting space

35,000 sq ft

More than two decades of high level international and national event planning experience

On-site restaurant

yes

Event planning credentials from George Washington University

1730 Mission Hill Road, West Kelowna, BC V4T 2E4 Tel 250.768.6461 catering@missionhillwinery.com missionhillwinery.com Room

Pre-dinner Reception

Courtyard (Marquee) N/A Chagall 100 Culinary Theatre 30 Culinary Workshop (theatre) N/A Loggia 40 Visitor’s Centre 120

Dinner

120-300 68 30 14-24 40 120

Special Events wine and food paired dinners  chef’s table  culinary workshops

Winery Highlights escorted tours of Bordeaux-inspired cellars with tastings of award-winning wines state-of-the-art culinary theatre  timeless architecture rated as “one of the top five winery restaurants in the world” by Travel + Leisure magazine named “Winery of the Year” at the 2011 Intervin International Wine Awards

QUICK FACTS Maximum capacity for banquet seating

October - April

120

May - September

300

Event venues

4

3303 Boucherie Road Kelowna, BC V1Z 2H3

1670 Dehart Road Kelowna, BC V1W 4N6 Tel 250.764.0078 Toll Free 1.877.764.0078 info@tantalus.ca tantalus.ca

Tel 250.769.2514 Toll Free 1.800.420.9463 groupbookings@quailsgate.com quailsgate.com

Special Events

Special Events

corporate and association meetings  social events  culinary experiences wedding receptions  private winery and vineyard tours  wine tastings close proximity to growers of gourmet farm products offers unique and informative agricultural tour opportunities

innovative wine and food pairing events, vineyard tours and tastings tasting room receptions

Winery Highlights private dining rooms  theatre kitchen integrated a/v and digital projection tasting room  wine shop  corporate meeting room all rooms with panoramic lake and vineyard views

QUICK FACTS

Winery Highlights 

modern, elegant venue  stunning views of Lake Okanagan and the city of Kelowna  new state-of-the-art LEED winery features works of art by some of Canada’s most highly acclaimed artists  premium quality, single vineyard wines

QUICK FACTS Maximum capacity for venues

Maximum capacity for banquet seating Stewart Family private dining room

32

Old Vines Restaurant

90

Square footage of venues Stewart Family private dining room

590 sq ft

Old Vines Restaurant

5,504 sq ft

Indoor – sitting Indoor – standing Outdoor Covered Patio

65 90 27

Square footage of venues Indoor Outdoor Covered Patio

900 sq ft 500 sq ft

4870 Chute Lake Road Kelowna, BC V1W 4M3 Tel 250.764.8000 Toll Free 1.800.667.3538 ext. 131 meg@summerhill.bc.ca summerhill.bc.ca

Special Events inventive gourmet cuisine and wine pairing events  vineyard tours and tastings tasting room receptions  winery-wide reception dinners  pyramid events  interactive winemaker dinners  dinner and dance events champagne sabering and wine tour meal packages

Winery Highlights featuring organic food and wines, seasonal local ingredients dedicated service harmonious balance  award-winning wines  stunning panoramic lake views Canada’s most visited winery  2009 “Canadian Wine Producer of the Year” award

QUICK FACTS Maximum capacity for banquet seating

Bottega

Sunset Glass Room

50

Sunset Veranda (indoor)

200

Pyramid (standing only)

100

Vineyard Terrace (outdoor grassed site) Winery-Wide Event (standing only)

250 350

2725 K.L.O. Road Kelowna, BC V1W 4S1 Tel 250.862.3103 Toll Free 1.800.257.8577 tgraham@harvestgolf.com harvestgolf.com

Cultural District

kelownaartgallery.com kelownamuseums.ca rotarycentreforthearts.com kelowna.ca/theatre orl.bc.ca/branches/kelowna Photo: Jessica Zais of Jessica Zais Photography

Venue

Special Events years of experience hosting corporate events

Course Highlights stunning viewscapes of Kelowna and Okanagan Lake spectacular orchard and vineyard setting 18-hole, championship length course designed by Graham Cooke renowned golf academy and practice facility solid reputation for award-winning service and attention to detail

Banquet Boardroom

Theatre Reception

Kelowna Art Gallery 115 4 rooms | 15/45 140 155 Historic Laurel 250 N/A 300 300 Packinghouse Rotary Centre 152 4 rooms | 45/60 326 652 for the Arts Kelowna Community

150* 1 room | 110 869 * Theatre Okanagan Regional Library – Kelowna Branch 80

3 rooms | 80/40/10 100 120 *requires theatre rental

QUICK FACTS

QUICK FACTS Maximum capacity for banquet seating

Flexible, unique downtown meeting and reception space

Harvest Gazebo

12

Delegate and spousal programs

Harvest Dining Room

160

Unique delegate and incentive gifts

Harvest Outdoor Patio

60

Entertainment options including wine tastings and art classes

Half Harvest Dining Room Lawn and Garden Area

60 250

Wheelchair accessible A variety of dining and shopping choices at your doorstep

Extraordinary events 



Take your event off-site to one of the many unique venues in Kelowna Arrange experiential classes or workshops for delegates or spousal programs

Sustainable meetings 



Many hotel venues participate in the Hotel Association of Canada’s Green Key Program Reduce your carbon footprint in Kelowna – paperless meetings, one-hundred mile diet

or participate in a community charity event

Hotel Eldorado CedarCreek Estate Winery Hotel Eldorado: www.tourismkelowna.com

Kelowna’s version of cool breakout space

Value-added services Tourism Kelowna provides meeting planner tools to simplify your planning process: 

Familiarization tour and site inspection coordination



Registration shells



Customizable electronic postcards



Sample itineraries / spousal programs



Delegate package information

Rotary Centre for the Arts Mission Hill Family Estate

Decor: Synergy Events Image: Wendy McAlpine

Extraordinary venues for extra special events

How to get here 

Daily non-stop flights from Toronto, Calgary, Edmonton, Vancouver, Seattle and Victoria, along with a daily direct flight from Ottawa



Accessible via highways 1, 3 or 5

Approximate distances by road: 

Vancouver 400 km/ 240 miles Calgary 600 km / 360 miles  Seattle 512 km / 318 miles 

Great weather Average seasonal temperatures: 

Spring: High 15°C (59°F) Low 1°C (34°F)  Summer: High 28°C (82°F) Low 10°C (50°F)  Fall: High 14°C (57°F) Low 1°C (34°F)  Winter: High 0°C (32°F) Low -6°C (21°F)

Big White Ski Resort

Okanagan Lake – Brian Sprout

1.888.368.7368 www.bcbudget.com

Daily non-stop flights to what we call “paradise”

Suite 214 – Richter Place 1626 Richter St Kelowna BC V1Y 2M3 tf 1.800.663.4345

tel 250.861.1515

Cover Photo: Quails’ Gate Winery

email meetings@tourismkelowna.com