CONNECTICUT 4-13-20

CONNECTICUT EDITION

Welcome Home: WORKING WITH RELOCATORS IN TRANSITION

Modern Email Etiquette for Today’s Agents

Six Powerful Prospecting Tips

to Build Your Business COVER STORY

SARA LITTLEFIELD

CONNECTICUT EDITION

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SARA LITTLEFIELD

CONTENTS 4) MODERN EMAIL ETIQUETTE FOR TODAY’S AGENTS 6) WELCOME HOME: WORKING WITH RELOCATORS IN TRANSITION

15) SIX POWERFUL PROSPECTING TIPS TO BUILD YOUR BUSINESS 20) LIVING ON COMMISSION 22) HOW TO THROW A CLIENT APPRECIATION EVENT NO ONE WILL FORGET

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Modern Email Etiquette for Today’s Agents In today’s tech-forward culture, consumers are constantly inundated with promotional emails, alerts, invites, and social media blasts. As a real estate agent or a loan officer, how do you stand apart from the noise? What’s more, how do you stay relevant in a digital landscape that’s constantly changing?

For starters, there are a few timeless techniques you can apply to up your skillset when it comes email and digital communication: asking questions that 4

inspire conversation, politeness, and following up regularly—to name a few. Likewise, there are surely new tricks you can add to your arsenal to stay ahead of the curve. Let’s outline a few ways you can refine and update your email etiquette to compete in today’s virtual marketplace.

Make your subject line count Too often, we labor over the content of our emails without giving much thought to subject lines.

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Though email is no longer a new-fangled invention, there are certainly ways you can modernize its use and take advantage of its ubiquity.

However, these little headlines can go a long way in luring the consumer to open your email and ultimately click through to your website in search for your services. An enticing subject line should be short and sweet, ideally less than fifty characters.

You might also include the name of the recipient, and be up front (though concise) about the subject matter of your message. Remember: the first thing a client will see is your name and subject line—be sure to make this prime real estate shine.

Think mobile Research tells us that 79% of Americans check their phones within fifteen minutes of waking up. In fact, much of modern day correspondence occurs by smartphone. Accordingly, you’ll want to account for email readability on a mobile phone.

For instance, incorporating paragraph breaks for each new thought allows information to be parceled out in a palatable way for readers utilizing small screens. Also, any sort of graphic flair or links within your email should be shortened and streamlined for mobile consumption. Send yourself an email every now and again and access it from your phone—you’ll be able to double-check that all the elements of your emails are working well on a mobile platform.

Incorporate email tools There are excellent tools out there to enhance your email experience. With just a quick download, Top Agent Magazine

you can add spellcheck, a URL address shortening feature, or a delay option that holds emails for thirty seconds before they’re sent. Think about the possibilities! Haven’t you sent an email without including the attachment you intended, or realizing you sent correspondence to the wrong client? If that’s the case, a delay feature can help you save face and build in a window for error— just in case. Regardless of which tools speak to your email habits, there are plenty of add-ons out there that can revamp your digital correspondence style.

Use email to maximize your online presence These days, there are plenty of ways to communicate—email, text, phone, apps, and social media.

When you interact through email, consider it an opportunity to invite your client to follow you elsewhere online. Ensure that your email signature includes unobtrusive, streamlined links to your social media accounts, professional website, or review page. This will build in an opportunity for clients to engage with your brand, and you may even add an online follower for the long term.

Though email is no longer a new-fangled invention, there are certainly ways you can modernize its use and take advantage of its ubiquity. Keep these approaches in mind as you reenergize your email technique and fortify your communication in the digital era.

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Welcome Home:

Working with Relocators in Transition People stage moves for all sorts of reasons.

From the joyous and pre-planned, to the unfortunate and unexpected, new chapters begin with the help of an agent. When you’re working with buyers from a different region, state, or country, the typical complications of a transaction can be compounded. So, what’s a savvy agent to do?

For starters, envision the big picture. Relocators have extra obstacles between them and 6

their dream home. They don’t necessarily know which neighborhoods are ideal for their lifestyle, what they should budget for utilities, what type of homeowner’s insurance is ideal, or how they can tour, let alone close, on a house from afar. All in all, it’s a tall order, but if you can manage a relocation transaction successfully, you could tap into a sizable pool of clientele. Think of it this way: if you’re the shining star of a relocator’s moving process, their word-of-mouth praise could be

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exponential. Likewise, a winning reputation within that client’s corporate sphere could lead to lucrative, stable referrals and partnerships for years to come. Here are a few key ways to help clients navigate the relocation process with minimal stress and maximum results.

Create a full-scale timeline for you and your client that makes expectations clear.

Moving is already one of life’s biggest stressors, but relocations have a dozen more moving parts that your average deal. Consider creating a master-plan of sorts to help you and your client visualize the steps required to achieve success in the midst of a relocation.

Even from afar, your client will be able to refer to the roadmap you’ve set. Likewise, this makes sure you and your client are on the same page regarding expectations, timelines, and checklists. Assemble an articulated, overarching gameplan also helps demystify the process and lower stress. Instead of clients wondering what’s next, what’s needed, who to call, and when to be ready—handy guidelines of your own devising will be at their fingertips.

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Attune your communication style so that nothing goes overlooked or miscommunicated.

Establish early on how your client prefers to communicate and which methods should be excluded. Also, make sure to outline what timeframes are ideal to communicate in, and how often they expect to hear from you with status updates or follow-ups. Some clients might prefer a more hands-off approach that lets you manage most details behind the scenes with updates only when progress is made. Most clients in the midst of a serious relocation, however, will prefer to be in touch more frequently. Customizing is key. If they prefer text messages and emails over calls, that’s a helpful detail to know from the outset. If they prefer face-to-face video chats or can only speak after business hours—those are also key parameters to work within. The less mystery and hassle, the better.

Be a local resource with vetted recommendations and vendors on-hand.

Relocating homeowners may not know the best neighborhoods and their amenities, or where the best school districts are, which areas are high-traffic, or where their dollar might stretch a little further. Identifying your clients’ goals can help narrow this field, but you’ll also want to be careful not to overwhelm them with information. After all, they’re taking on a huge life transition and making a move as an outsider. You’ll want to serve as a onestop-shop who can remove some steps and stress from their organizational obligations.

Have a contractor who can get a head-start on home projects while clients make the move?

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Excellent. Or, perhaps you can provide an out-of-state agent referral so that clients can sell their existing property in a timeline that works in conjunction with their new purchase. Make yourself a community expert and a connector, and you’ve won a client— and their referrals—for much longer than a single transaction.

Think outside the box when weighing variables.

Relocations aren’t your typical transaction.

You’ll need to do a bit more planning to avoid pitfalls along the way. For instance, have you considered how you’ll tour homes with clients if they live hundreds of miles away?

Are there time zone differences to factor in?

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If clients are relocating from another country, are there any special visa or naturalization considerations? How will their belongings travel? Are there pets to relocate? There are plenty of questions to ask and plan for, but the key is to be communicative and thorough up front. The more information and planning time you have, the smoother the transition will go.

There are certified real estate agent designations you can pursue that set you apart for your experience when it comes to relocations, but in lieu of those—arm yourself with the planning details and methods that will make your client a raving fan. In the process, you’ll up your game, create a happy client, and hopefully field similar business for years to come.

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SARA LITTLEFIELD Top Agent Magazine

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SARA LITTLEFIELD Sara serves the Darien, Rowayton, and Norwalk areas of Connecticut as part of Coldwell Banker Residential Real Estate. She primarily works solo, but has a support team of professionals to bring in as needed.

Sara Littlefield started her career at Apple, where she became a Customer Satisfaction Manager as a result of her dedication to every detail of the customer service experience. She moved to the East Coast to pursue a graduate degree in Business Communications and Public Relations, and had the opportunity to teach International Negotiations under Dr. Scott Ratzan, a member of the Harvard Project that created the groundbreaking negotiation text for Getting to Yes. It was during this course of study that Sara honed her deal-making acumen—mastering, as she puts it, “the art and the skill of negotiation.”

Coming from a background in tech and PR, Sara started working as a PR consultant as a new mom 10Copyright Top Agent Magazine

for some high-profile local commercial real estate companies (Spinnaker Real Estate Partners and Summit Development) promoting their current and future redevelopment projects including Maritime Yards, Maritime Garage, and the Lock Building in Connecticut, and found that she loved promoting real estate. Soon after that she got her license, and she has been working as a Realtor® for 18 years.

Sara’s clients know she will bring an unparalleled level of dedication and customer service to every transaction she handles.

Sara serves the Darien, Rowayton, and Norwalk areas of Connecticut as part of Coldwell Banker Residential Real Estate. She primarily works solo, but has a support team of professionals to bring in Top Agent Magazine

as needed, depending on each individual project.

For instance, she has worked with the same professional home stager for the past 16 years, since long before other agents had considered the power of home staging. When staging a home, “our goal is to dramatically change a potential buyer’s first impression of the home by alleviating potentially distracting elements, while highlighting and enhancing the home’s best and unique features,” Sara explains. Every seller who works with Sara Top Agent Magazine

gets a complimentary staging, and the results speak for themselves: Sara says that staged homes sell three times faster than un-staged homes, and for a significantly higher price.

Sara has what she calls a “virtual team” she consults on the unique challenges and opportunities each listing presents. In addition to her stager and her photographer, she also uses the services of a videographer, depending on the property. “My Copyright Top Agent Magazine11

“I really like serving people, whether they’re downsizing, or relocating, or buying their first home. I love helping people, and I consider it such an honor to be a part of people’s lives.” videographer is in the TV business, and he’s a repeat client of mine as well,” Sara says. “I also have a professional voice-over actor I can bring in for videos. Also, depending on the product, we can do aerial photography. I’m very focused on the photography, and I’m doing more virtual photography too.” The results speak for themselves: the last three homes Sara has worked on have all sold within first 24 hours for over asking, and they ran the range of all price points.

About 75% of Sara’s business comes from repeat and referral clients, and her focus on customer satisfaction keeps clients coming back. “When I worked at Apple before entering real estate, part of my job as a Customer Satisfaction Manager was to interview clients about their satisfaction,” she says.

“And I’ve carried that over into real estate. I am hyper focused on exceeding clients’ customer service experience. Sellers want fast, high sales and I have sold my listings for an average of 98% of 12Copyright Top Agent Magazine

asking in 57 days on market.” Sara’s record of high customer satisfaction is evident in her 5-star rating on Zillow, where all reviews are qualified.

Sara is also known for her ability to think outside the box, coming up with a creative approach to each project. Recently, she was handling the $7.3 million sale of a five-lot subdivision that had been the estate of former IBM chairman Frank Cary.

She used the sale as an opportunity to craft five separate design schematics to showcase a unique arrival experience for each property.

“What we sold was the opportunity,” she says. “We had a schematic of each home, and a thoughtful exploration of the arrival experience on each property, which included the layout and alignment of the driveway, the parking areas, and the front walk.

Then we also did the potential entertaining spaces, such as play rooms, entertainment spaces, patios, back porches, and pools. We did pools with different Top Agent Magazine

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features on each property, some with negative edge for example.

So we really worked with the topography of the property. We did a pool deck, we incorporated the outdoor furniture, the dining and grilling areas, and also where the open lawn spaces would be.

And we did that based on the grades of each property.”

It is this creative thinking that Sara brings to every deal she handles. In her undergrad studies, Sara was an English major and business minor, and her graduate degree in Business Communications and Public Relations speaks to her negotiating expertise. Sara is well versed in the “win-win” approach to negotiating, where each party feels good about the transaction.

She also takes into account the unique characteristics of each listing. “When I’m working with the property, I focus not only on the product, but also on the price, the promotion, and the place: the four p’s. And I work on refining that. I’m very analytical.”

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Sara loves to give back to her community by volunteering at Norwalk’s Malta House and Nathaniel Witherell nursing home as a dame of Malta, a Catholic lay order, and cherishes time spent with the Bridgettine sisters at Darien’s Convent of St. Birgitta. Sara also cherishes time spent at son Jack Henry’s sports activities, most recently on Fairfield Prep’s track and crew teams and his academic pursuits including math team competitions and tutoring at Mathnasium. When she is not working, Sara loves spending time with friends at Shakespeare on the Sound, local art and DCA Copyright Top Agent Magazine13

events, concerts in the park, Greenwich classic film series nights and the sport of sailboat racing.

In the future, Sara is excited to keep evolving with the times, including expanding her use of virtual staging and social media. “The future of the business is more technology, including virtual showings and social media,” she says, “and I really enjoy that component because it fits right in with my background in high tech and public relations.” More than anything, though, Sara wants to continue giving her clients the top-notch service they have come to expect. “I really like serving people, whether

they’re downsizing, or relocating, or buying their first home. I love helping people, and I consider it such an honor to be a part of people’s lives. I love to help people successfully achieve their next.”

To find out more about Sara Littlefield, you can contact her by cell at 203-253-3350, or by email at sara.littlefield@cbmoves.com

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Six Powerful Prospecting Tips to Build Your Business

By John Boe Why is it that some sales reps consistently earn a six-figure annual income while other reps, putting in the same hours, selling the same products, and trained by the same sales manager struggle each month financially to make ends meet? The answer to this question is painfully simple; the six-figure sales reps understand the importance of business development and never forget to ask for referrals.

Top producing sales reps set high standards for themselves and spend the majority of their time either actively prospecting for new business or closing sales. Successful sales reps set productivity goals, establish priorities, and don’t waste their precious time hanging out in the break room or taking twohour lunch breaks.

Top producers don’t need to be reminded to ask for referrals on a daily basis or follow-up on hot leads, because they understand that prospecting for new business is a necessity and not just an activity. The good news is that prospecting for new business, like any other learned skill set, can be trained and developed into a habit.

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Tip One: Don’t Forget to Ask for Referrals.

When it comes to asking for referrals, timing is everything. Research indicates that the most effective time to ask for referrals is right after you’ve made the sale or provided a valuable service for your customer. Asking for referrals prior to closing the sale is a big mistake and may even jeopardize the sale itself. Once the sale has been completed, your customer will be on an “emotional high” and far more receptive to the idea of providing you referrals. When you ask for referrals, your goal is to get as many names written down as you can. Just keep asking... Who else? Once your advocate has given you all of his or her referrals, then go back over the list of names to get details on each prospect.

Tip Two: Train and Reward Your Advocates.

An advocate is a person who’s willing to go out of his or her way to recommend you to a friend or associate. Most customers are initially reluctant to provide referrals without some basic training and motivation.

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Once you’re given a prospect, Asking for it’s a good idea to take the time to role-play with your advocate referrals prior to to demonstrate how to approach and talk to their referral. A brief closing the sale is a role-playing exercise will build your advocate’s confidence and big mistake and keep them from over-educating may even jeopardize their referrals. During your roleplay session, be sure to prepare the sale itself. your advocate to expect some initial resistance. This training will pay big dividends by making your advocate more effective and less likely to become discouraged when faced with rejection. Always take the time to thank your advocates and give them feedback on the status of their referrals. I recommend that you call them and then follow up by sending a thank you card and or gift.

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Tip Three: Strike While the Iron is HOT. Prospects, like food in your refrigerator, are perishable and therefore need to be contacted quickly. Each day you let slip by without making initial contact with your referral dramatically reduces the probability of you making the sale. Develop the habit of contacting your referrals within two-business days or sooner. Have a system to keep track of your referrals so they don’t end up falling through the cracks. It’s critical to have a computerized client contact management system to record your remarks and track future contacts and appointments. Relying on your memory alone is a very poor business decision that will cost you dearly.

Tip Four: Schedule a Minimum of Two-Hours a Day for Phone Calling.

Make your phone calls in the morning while you and your referrals are both fresh and alert. Treat your prospecting time with the same respect you would give to any other important appointment. This Treat your prospecting is not the time to check your e-mails, play solitaire on the time with the same computer, make personal phone calls or chat with your respect you would give associates.

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to any other important appointment.

Avoid the temptation to try and sell your product or service over the phone. Your objective for every phone call is to create interest, gather information and make an appointment. If your prospect asks you a question, get in the habit of going for an appointment rather than giving a quick response.

Don’t shoot from the hip use a script. It’s important to use a phone script when you contact your prospect so you don’t leave out any key information.

It’s a good idea to role-play your script over the phone with your sales manager until he or she feels you sound confident and professional.

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Tip Five: Qualify Your Prospect at Maximum Range.

Unfortunately, not every prospect will be interested or qualified financially to purchase your products or services. Successful sales reps don’t waste time chasing after low-probability prospects and know when it’s time to cut their losses and move on.

Tip Six: Don’t Take Rejection Personally.

Selling, like baseball, is a numbers game pure and simple. Rejection is to be anticipated as a natural aspect of the qualification process, so don’t take it personally. Learn from rejection by using it as a valuable feedback mechanism. Salespeople who take rejection personally lack perseverance Salespeople and seldom make the sale.

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who take rejection personally lack perseverance and seldom make the sale.

For the majority of salespeople, prospecting for new business is without a doubt the most challenging and stressful aspect of the selling process.

Selling is a contact sport and daily prospecting for new business is the key to every salesperson’s long-term financial success. By integrating these six powerful prospecting tips into your daily business routine, you’ll be able to keep your appointment calendar packed with qualified prospects!

“Sales are contingent upon the attitude of the salesman, not the attitude of the prospect.”

– W. Clement Stone Copyright ©, John Boe. All rights reserved.

John Boe presents a wide variety of motivational and sales-oriented keynotes and seminar programs for sales meetings and conventions. John is a nationally recognized sales trainer and business motivational speaker with an impeccable track record in the meeting industry. To have John speak at your next event, visit www.johnboe.com or call 937-299-9001. Free Newsletter available on website.

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Living On Commission

by Linda Brakeall

Commissioned sales is one of the few places where you get paid exactly what you’re worth. One of my friends really hates that concept.

“I could never live on that!” But loan officers have to do it all the time.

The most successful people I know love being on commission! They love being able to give themselves a raise just by working harder. Most people need a little help learning how to budget, and how to put away money for taxes and infrequent but important expenses.

and maybe a third will go directly to the government for taxes. You should be putting at least 10% away for savings and investment and 5% for surprises is not unrealistic.

When I took over a large real estate office a few years ago I found out that one of my new REALTORS® was going through bankruptcy proceedings. I knew she a sold a lot of real estate and I couldn’t figure out how she got in that situation.

One evening over coffee she told me about being a rookie with another company. She fell into a land deal and made the single largest sale her company had ever made.

So here’s the rule: Never plan to spend more than half of any paycheck. You can have all kinds of Within six months she received a fancy formulas but that’s it. You huge six-figure commission. Within have to assume that at least a quarter two years she was in debt over her 20

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Commissioned sales is one of the few places where you get paid exactly what you’re worth. head. The problem? She spent it all!

She started borrowing trying to pay her taxes. She was so stressed out over the tax situation that she didn’t sell any more real estate for the next year.

REALTORS® or other commissioned sales people. A little planning in advance for regular and predictable expenses and a slush fund for surprises and you’ll be covered!

Don’t let that happen to you. Loan officers aren’t that different from

Copyright©, Linda Brakeall.

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How to Throw a Client Appreciation Event No One Will Forget Clients are the foundation of any flourishing enterprise, and this is particularly true in real estate—an industry where relationships are central. Demonstrating your gratitude to former and current clientele is a winning way to cultivate your network, while upping your potential referrals and creating face-to-face time with the individuals that make your business tick. Keep in mind a few of the tips below as you stage a client event that will positively impact your brand, while conveying your appreciation to those who have driven your business all year.

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Supersize Your Guest List Inviting former clients to your client appreciation bash is only the first step in crafting your guest list. To really expand your sphere of influence, invite neighbors, local business owners and staff, old friends, family, associates, fellow alumni from your alma mater, and the like. Think of your client appreciation event as a celebration of business bringing people together. Expand your guest list and you’ll create a coveted, in-person opportunity to forge relationships and broaden your reach.

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An appreciation event may be geared toward your clients, but if done correctly it can also provide a fun-filled venue for your employees to enjoy a morale boost.

Consider A Sponsor Client appreciation events shouldn’t skimp on the details, but you don’t want to break the bank, either. To defray the cost of a client appreciation event, consider enlisting local businesses as co-sponsors. Not only does this approach ease the price tag of throwing a party, but it also creates an easy partnership between you and other entrepreneurs—widening your database and making for a memorable and generous event.

ship, or the Super Bowl is coming up quick, tailoring client appreciation events to already-established happenings can create an organic tie-in and boost your attendance numbers in the process. Throw a gingerbread house decorating party during the holiday season, or throw a barbeque during the Fourth of July. Capitalizing on a naturally occurring theme creates the opportunity for comradery between you and your guests.

Apply A Personal Touch

Don’t Forget To Reward Your Employees An appreciation event may be geared toward your clients, but if done correctly it can also provide a fun-filled venue for your employees to enjoy a morale boost, as well.

By encouraging your employees to cut loose at this celebratory event—instead of having them run interference all night—your team will feel appreciated and validated, too.

Theme Your Event Whether the area’s high school sports team has made it to the state championTop Agent Magazine

Invitations may seem like a small detail, but they shouldn’t be one-size-fits-all. Consider handwriting some of your invitations for the clients you remember well, or for business associates who you regularly partner with. Personalizing invitations to key players is the surest way to a confirmed RSVP. Cultivating your network of professional connections is an essential part of driving business, and client appreciation events not only create memories between you and your clientele, but also inspire your to step back, reflect, and give thanks to those who keep your business booming.

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