PARENT VOLUNTEER HANDBOOK 20162017
THE YORK SCHOOL VOLUNTEERS Our volunteers contribute countless hours to make The York School the vibrant place it is. Volunteer activities include:
Parent Volunteer Handbook 2016/17
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THE YORK SCHOOL PARENTS’ ASSOCIATION (YPA) All parents of York School students are members of The York School Parents’ Association (YPA) — the primary vehicle for volunteering at the school. The purpose of the YPA is to help maintain a strong, cooperative and friendly relationship between all parents and to support the school’s overall mission. The YPA Executive consists of representatives from the Junior, Middle and Senior Schools who meet regularly to review – as well as plan and support – projects and activities within the mandate of the YPA for the benefit of the school community. More information can be found at: http://www.yorkschool.com/Page/SupportUs/Volunteers/YPAExecutive
THE YORK SCHOOL INTERNATIONAL PARENTS’ COMMITTEE (YIPA) YIPA is a group of parents whose aim is to provide help and support to York School families originating from outside Canada. YIPA hosts regular coffee mornings, in addition to many other events, to help with the multitude of questions that arise when living somewhere new. For more information, visit: www.yorkschool.com/yorkinternationalparents
CLASS PARENTS Class Parents connect each class’ parents with one another, as well as with the school’s administration more broadly. There are typically two volunteers per class and all parents are welcome to volunteer to serve as Class Parents. This is an opportunity for you to directly impact your child’s daytoday experience at The York School by organizing activities and performing duties on behalf of his or her entire class. Most Class Parent duties can be done from the comfort of your own home and include: ● Communications: introducing yourself to parents, welcoming new families, sending emails ● Events: Organizing the grade party and additional (optional) social events ● Night on the Town: Promoting and participating in the annual event ● Teacher Recognition: Assisting with ‘Treats for Teachers and Staff’ and teacher gifts ● Finances: Collecting funds to be used towards class parties and teacher gifts The Advancement team is here to support Class Parents with email templates, sample spreadsheets and much more. For more information, see: https://yorkschool.myschoolapp.com/Page/SupportUs/Volunteers/ClassParents?sideId=773 Parent Volunteer Handbook 2016/17
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EVENT VOLUNTEERS Event Positions Volunteers are involved with a wide variety of events throughout the school year. You can choose to help as an Event Chair or as an Event Volunteer. If you are a Class Parent or sit on the YPA Executive, you are always welcome to volunteer for an event as well. For a full schedule of events, click here. Event Chairs Event Chairs lead, organize, coordinate, execute and follow up on each event or committee activity. CoChairs are encouraged to attend YPA meetings in order to recruit volunteers and provide progress updates. The Advancement team assists event chairs with logistics and communications, as well as act as consultants to ensure volunteerled events run smoothly. Event Volunteers Support preevent, at the event and postevent with planning, logistics, setup and take down.
SCHOOL SERVICE POSITIONS Library Volunteers You can volunteer for 16 hours per week when mutually convenient for you and the library at either campus location. Responsibilities include completing inventory, cataloguing books and assisting with other library tasks as needed. Event Photography There are many opportunities throughout the year when event photographs may be taken for the school’s use, including assemblies, athletics and/or field trips. Photography volunteers’ images may be distributed to event participants as a special keepsake or used in school marketing materials, and are a great way of capturing all the exciting events that take place at The York School. If you have any questions about an event, or would like more information about volunteering, please contact advancement@yorkschool.com.
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OVERVIEW OF COMMUNITY EVENTS FOR 20162017 Events at the school range in scope from classspecific to those for the whole school. In addition to the events listed below (all of which are run by parent volunteers with support from the Advancement team), the school also hosts other community events (such as Athletics Morning, Mother’s Day Tea, etc.) which are listed on the school’s online calendar. YPA MEETINGS Date
Time
Meeting Type
Friday, September 16, 2016
8:50 a.m. – 10:00 a.m.
YPA Coffee Connects
Friday, October 14, 2016
8:50 a.m. – 10:00 a.m.
YPA Coffee Connects
Friday, November 18, 2016
8:50 a.m. – 10:00 a.m.
YPA Coffee Connects
Friday, January 20, 2016
8:50 a.m. – 10:00 a.m.
YPA Coffee Connects
Thursday, February 16, 2017
8:50 a.m. – 10:00 a.m.
YPA Coffee Connects
Friday, April 7, 2017
8:50 a.m. – 10:00 a.m.
YPA Coffee Connects
Wednesday, June 7, 2017
8:50 a.m. – 10:00 a.m.
YPA Annual General Meeting
TREATS FOR TEACHERS & STAFF Dates Friday, October 14, 2016 Friday, December 9, 2016 February 3, 2017 Friday, March 3, 2017 Friday, May 26, 2017
Junior School Grades 1 & 2 JK & SK Grade 3 Grade 4 Grade 5
Middle/Senior School Grades 6 & 12 Grade 9 Grade 7 Grade 10 Grades 8 & 11
VOLUNTEER EVENTS Date Friday, October 21, 2016
Time Event 4:00 p.m. 6:00 p.m. Movie Night
Grades/School Middle School
Monday, October 31, 2016 1:00 p.m. 3:00 p.m. Halloween Party Wednesday, February 22, 2017 7:30 a.m. 8:30 a.m. Pancake Breakfast Thursday, February 23 7:30 a.m. 8:30 a.m. Pancake Breakfast & Friday, February 24, 2017
Junior School Middle & Senior Schools Junior School
Friday, March 3, 2017 Thursday, April 20, 2017 Wednesday, April 26, 2017 Friday, June 2, 2017 Wednesday, June 14, 2017
Junior School JK, SK, Grades 1 & 2 Whole School Grade 12 Junior & Middle Schools
6:00 p.m. 9:00 p.m. Social Night 8:30 a.m. 3:30 p.m. Grandpals’ Day 3:00 p.m. 6:00 p.m. Uniform Sale 7:00 p.m. 11:00 p.m. Graduation Dinner 11:30 a.m. 3:00 p.m. Fun Fair
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CONTACT INFORMATION Our volunteers are a huge asset to the school, and we are here to support you! ADVANCEMENT TEAM MEMBERS: Judy MacGowan, Director of Advancement jmacgowan@yorkschool.com 4169261325 ext.1192 Emily Kulin, Senior Campaign Manager ekulin@yorkschool.com 416.926.1325 ext. 1231 Beata Fabrikant, Advancement and Campaign Assistant bfabrikant@yorkschool.com 416.926.1325 ext. 1230 Gillian Farris, Senior Event Planner gfarris@yorkschool.com 416.926.1325 ext. 1223 Deloan D’sa, Advancement Coordinator ddsa@yorkschool.com 416.926.1325 ext. 1183 ADVANCEMENT OFFICE Please note that, due to the renovation of the Middle and Senior School, the Advancement Department has been temporarily relocated to the following location for the duration of the 201617 school year: Advancement Department 1300 Yonge St., Suite 704 Toronto, ON M4T 1X2 416.926.1325 ext.1183 advancement@yorkschool.com
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