Parent Volunteer Handbook 2016/17

PARENT VOLUNTEER HANDBOOK 2016­2017

THE YORK SCHOOL VOLUNTEERS

Our volunteers contribute countless hours to make The York School the vibrant place it is. Volunteer activities include:

Parent Volunteer Handbook 2016/17

Page 1

THE YORK SCHOOL PARENTS’ ASSOCIATION (YPA)

All parents of York School students are members of The York School Parents’ Association (YPA) ​— the​ primary vehicle for volunteering at the school.

The purpose of the YPA is to help maintain a strong, cooperative and friendly relationship between all parents and to support the school’s overall mission.

The YPA Executive consists of representatives from the Junior, Middle and Senior Schools who meet regularly to review – as well as plan and support – projects and activities within the mandate of the YPA for the benefit of the school community. More information can be found at:

http://www.yorkschool.com/Page/Support­Us/Volunteers/YPA­Executive

THE YORK SCHOOL INTERNATIONAL PARENTS’ COMMITTEE (YIPA) YIPA is a group of parents whose aim is to provide help and support to York School families originating from outside Canada.

YIPA hosts regular coffee mornings, in addition to many other events, to help with the multitude of questions that arise when living somewhere new. For more information, visit:

www.yorkschool.com/​york­international­parents

CLASS PARENTS Class Parents connect each class’ parents with one another, as well as with the school’s administration more broadly. There are typically two volunteers per class and all parents are welcome to volunteer to serve as Class Parents. This is an opportunity for you to directly impact your child’s day­to­day experience at The York School​ ​by organizing activities and performing duties on behalf of his or her entire class. Most Class Parent duties can be done from the comfort of your own home and include:

● Communications:​ introducing yourself to parents, welcoming new families, sending emails ● Events:​ ​Organizing the grade party and additional (optional) social events ● Night on the Town: ​Promoting and participating in the annual event ● Teacher Recognition:​ ​Assisting with ‘Treats for Teachers and Staff’ and teacher gifts ● Finances:​ Collecting funds to be used towards class parties and teacher gifts

The Advancement team is here to support Class Parents with email templates, sample spreadsheets and much more. For more information, see:

https://yorkschool.myschoolapp.com/Page/Support­Us/Volunteers/Class­Parents?sideId=773

Parent Volunteer Handbook 2016/17

Page 2

EVENT VOLUNTEERS

Event Positions

Volunteers are involved with a wide variety of events throughout the school year. You can choose to help as an Event Chair or as an Event Volunteer. If you are a Class Parent or sit on the YPA Executive, you are always welcome to volunteer for an event as well.

For a full schedule of events, click here​.

Event Chairs

Event Chairs lead, organize, coordinate, execute and follow up on each event or committee activity. Co­Chairs are encouraged to attend YPA meetings in order to recruit volunteers and provide progress updates.

The Advancement team assists event chairs with logistics and communications, as well as act as consultants to ensure volunteer­led events run smoothly.

Event Volunteers

Support pre­event, at the event and post­event with planning, logistics, set­up and take down.

SCHOOL SERVICE POSITIONS

Library Volunteers

You can volunteer for 1­6 hours per week when mutually convenient for you and the library at either campus location. Responsibilities include completing inventory, cataloguing books and assisting with other library tasks as needed.

Event Photography

There are many opportunities throughout the year when event photographs may be taken for the school’s use, including assemblies, athletics and/or field trips. Photography volunteers’ images may be distributed to event participants as a special keepsake or used in school marketing materials, and are a great way of capturing all the exciting events that take place at The York School.

If you have any questions about an event, or would like more information about volunteering, please contact ​advancement@yorkschool.com​.

Parent Volunteer Handbook 2016/17

Page 3

OVERVIEW OF COMMUNITY EVENTS FOR 2016­2017

Events at the school range in scope from class­specific to those for the whole school. In addition to the events listed below (all of which are run by parent volunteers with support from the Advancement team), the school also hosts other community events (such as Athletics Morning, Mother’s Day Tea, etc.) which are listed on the ​school’s online calendar​.

YPA MEETINGS

Date

Time

Meeting Type

Friday, September 16, 2016

8:50 a.m. – 10:00 a.m.

YPA Coffee Connects

Friday, October 14, 2016

8:50 a.m. – 10:00 a.m.

YPA Coffee Connects

Friday, November 18, 2016

8:50 a.m. – 10:00 a.m.

YPA Coffee Connects

Friday, January 20, 2016

8:50 a.m. – 10:00 a.m.

YPA Coffee Connects

Thursday, February 16, 2017

8:50 a.m. – 10:00 a.m.

YPA Coffee Connects

Friday, April 7, 2017

8:50 a.m. – 10:00 a.m.

YPA Coffee Connects

Wednesday, June 7, 2017

8:50 a.m. – 10:00 a.m.

YPA Annual General Meeting

TREATS FOR TEACHERS & STAFF

Dates Friday, October 14, 2016 Friday, December 9, 2016 February 3, 2017 Friday, March 3, 2017 Friday, May 26, 2017

Junior School Grades 1 & 2 JK & SK Grade 3 Grade 4 Grade 5

Middle/Senior School Grades 6 & 12 Grade 9 Grade 7 Grade 10 Grades 8 & 11

VOLUNTEER EVENTS

Date Friday, October 21, 2016

Time Event 4:00 p.m. ­ 6:00 p.m. Movie Night

Grades/School Middle School

Monday, October 31, 2016 1:00 p.m. ­ 3:00 p.m. Halloween Party Wednesday, February 22, 2017 7:30 a.m. ­ 8:30 a.m. Pancake Breakfast Thursday, February 23 7:30 a.m. ­ 8:30 a.m. Pancake Breakfast & Friday, February 24, 2017

Junior School Middle & Senior Schools Junior School

Friday, March 3, 2017 Thursday, April 20, 2017 Wednesday, April 26, 2017 Friday, June 2, 2017 Wednesday, June 14, 2017

Junior School JK, SK, Grades 1 & 2 Whole School Grade 12 Junior & Middle Schools

6:00 p.m. ­ 9:00 p.m. Social Night 8:30 a.m. ­ 3:30 p.m. Grandpals’ Day 3:00 p.m. ­ 6:00 p.m. Uniform Sale 7:00 p.m. ­ 11:00 p.m. Graduation Dinner 11:30 a.m. ­ 3:00 p.m. Fun Fair

Parent Volunteer Handbook 2016/17

Page 4

CONTACT INFORMATION Our volunteers are a huge asset to the school, and we are here to support you!

ADVANCEMENT TEAM MEMBERS:

Judy MacGowan, Director of Advancement jmacgowan@yorkschool.com 416­926­1325 ext.1192

Emily Kulin, Senior Campaign Manager ekulin@yorkschool.com 416.926.1325 ext. 1231

Beata Fabrikant, Advancement and Campaign Assistant bfabrikant@yorkschool.com 416.926.1325 ext. 1230

Gillian Farris, Senior Event Planner gfarris@yorkschool.com 416.926.1325 ext. 1223

Deloan D’sa, Advancement Coordinator ddsa@yorkschool.com 416.926.1325 ext. 1183

ADVANCEMENT OFFICE

Please note that, due to the renovation of the Middle and Senior School, the Advancement Department has been temporarily relocated to the following location for the duration of the 2016­17 school year:

Advancement Department 1300 Yonge St., Suite 704 Toronto, ON M4T 1X2 416.926.1325 ext.1183 advancement@yorkschool.com

Parent Volunteer Handbook 2016/17

Page 5