Canada Visa Guide - Part 2

CANADA step-by-step

visa guide PART 2

IMPORTANT BIOMETRICS REMINDER BEFORE BEGINNING

It is required that all applicants submit their biometrics information (15 min identity check) at a Visa Application Centre within 30 days of submitting your application. This currently can only be submitted at an office in Sydney, Melbourne, Auckland or Perth. (More locations available overseas if required). Steps will be explained in the process below.

CANADA step-by-step

visa guide PART 2

1. After you have followed Stage 1 and registered into the ‘Pool’ you will receive an ‘Invitation to Apply’ in your CIC account that will look like this:

(Please note that rounds of invitations are sent at random and can take anywhere from 24 hours up to 8 weeks max. to receive so keep checking your account every few days and begin the moment you receive your invitation.)

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CANADA step-by-step

visa guide PART 2

2. Once you receive your Invitation to Apply you will be given 10 days to START your application

process. (If you do not start in this time you will need to go back and start Stage 1 all over again so it is important to check your account every few days so you do not miss the timeframe).

Once you have begun the application, you will then be given 20 days to complete it. Again, if you do not complete the application within 20 days you will need to start from the very beginning of Stage 1 which will cost you a lot of time.

ote: We would recommend if you do NOT have your police report or traffic history check N ready to wait until just before the 10/20 days is almost up. If you still don’t have it, you can upload the receipt/confirmation of ordering it and you will be given more time.

3. When you log into your CIC account and you are ready, click on the blue link that says ‘Start Application’ in your CIC account as below:

4. You will now come to your application home screen that looks like this:

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CANADA step-by-step

visa guide PART 2

5. You will now fill in each section until they change from ‘In Progress’ to ‘Complete’. First click on

‘Continue Form’ in the Personal details of applicant section. This will pre-fill some of the details you originally filled in during Stage 1 of the application. Confirm all details are exactly the same. DO NOT CHANGE ANYTHING. But add in anything missing where you need including your passport details etc. Keep clicking ‘Next’ until you come to the end and then click ‘validate’ and ‘Save and Exit’.

Note: Leave the Unique Client Identifier Section blank.

Note: You can also answer no to Nationality Identity document as you have already entered your passport details

*Please note the you MUST only use the passport details that you plan to enter the Country with.

6. This section will now show up ‘Complete’ as per below:

7. Now click on ‘Continue Form’ under contact information and follow exactly the same

steps until this also shows up as complete Note: Do not put ‘+’ symbol in country code, just the numbers. For example, an Australian cellular number is 61 (not +61)

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CANADA step-by-step

visa guide PART 2

8. Next click on ‘Continue Form’ under Work & Education details. Enter all your previous employers.

(Keep in mind this is just gathering information. If your exact job role is not listed just pick the closest one).

9. Next click on ‘Continue Form’ Under Application Details. When asked ‘have you ever participated in

International Experience Canada before’ answer ‘No. If you have had an IEC before 2015 you can select ‘Yes’.

I MPORTANT YOU DO NOT ANSWER YES otherwise you will be directed to a different visa Under heading ‘Intended work in Canada’, all pre-filled questions should be exactly as image below.

N OTE: If you plan to work in a childcare role you will need to answer yes to the below question. This will however require you to complete a Medical Exam that is approx. $600.

For everyone else you must select NO to this question.

10. Click ‘Save and Exit’ so this section also shows up as complete as below:

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11. Now Click ‘Continue’. This will bring you to the ‘Document Checklist’ as per below:

12. This is where you will upload all of your documents. Please see the below notes for each document that you will need to upload.

FAMILY INFORMATION FORM IMM5707:

• Download this form and save it by clicking on the document name link. Save this document to your computer desktop (do not just open from the website) then fill in the details and -re-save to your desktop. You can then upload the file where asked. (Please note: If you are having troubles viewing this form please make sure you have downloaded the latest version of adobe) •F ill in your details as the applicant plus your Mother and Fathers details.

You should leave the Children section blank unless you have children. (If you do not know any details of your parents just leave them blank) • You do NOT need to sign this form. You just put in the date next to the signature section and you will electronically sign for the entire application when you submit this.

• Save the document and upload it in the ‘Upload File’ Section.

OTE: If you are having troubles and cannot download this form you N can print it, fill it in with CLEAR HANDWRITING and sign, scan and upload the form. Just make sure you can read the form clearly and this will also be accepted.

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CV RESUME: •T his can be very basic and is mostly just to gather information. Please upload a 1 page resume using the template below. Make sure this is a PDF document:

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PASSPORT / TRAVEL DOCUMENTS:

•H ere upload a scanned clear image of the photo page of your passport plus any other pages with stamps. Make sure this is a JPEG or PDF format. You can merge them into one document here: https://smallpdf.com/merge-pdf DIGITAL PHOTO:

Upload a JPEG image of your face similar to a Passport photo. Click the blue ‘?’ Information button next to digital photo to view the requirements. Please note: The size requirements listed are specific however as long as you take a clear headshot/selfie of your face with no pixelation, shadowing and with a plain background (eg blank white wall) this will be accepted.

POLICE REPORT:

•U pload your Criminal History check you gained from the start of this visa guide.

Y OU MUST UPLOAD THE CRIMINAL HISTORY CHECK FROM YOUR COUNTRY (e.g This must only come from the AFP Website only for Australian passport holders). This report needs to be dated within 6 months of submitting your application.

• I f you have also spent 6 months or longer in another country you must also upload the police report from that Country here. Again, you can only upload one PDF document so you will need to merge multiple police reports together by using this link: ://www.pdfmerge.com/ •F or Australians - This is also where you will upload your Traffic History Report if you are from QLD or VIC that you obtained from Stage 1 of the application.

• Make sure all documents are merged into the one file and then upload.

TRAFFIC HISTORY REPORT (For Australian Residents Only)

•A s per above you need to merge the traffic history report with your police report/s and upload them as once document in the Police Report section

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CANADA step-by-step

visa guide PART 2

13. Once all documents are uploaded your screen will look like this. You can then click ‘Next’.

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CANADA step-by-step

visa guide PART 2

14. You will then come to this screen where you will electronically sign and submit your application.

15. Once you sign this application you will be prompted to make your payment. This is the full

payment for your visa application where you will also pay the $85 biometrics fee that is included in the $338

16. You will then receive confirmation that your application has been submitted and paid for.

You are now ready to move onto the Biometrics (Stage 3) of the visa process below.

P lease make sure you are following this visa guide through exactly from start to finish. Remember we are here to help if there is anything you are unsure about please call our offices or email canada@theworkingholidayclub.comda@ theworkingholidayclub.com

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CANADA step-by-step

visa guide

PART 3: BIOMETRICS

CANADA step-by-step

visa guide PART 3 - BIOMETRICS

1. The final stage of the application is submitting your biometrics information. Please keep checking

your GCKEY account until you receive the below letter (it takes around 72 hours to receive after making your visa payment). You only have 30 days from receiving this letter to lodge your Biometrics information. You must pre book an appointment, print the below Biometrics Instructions Letter to bring with you along with your passport to your appointment. You can find the closest office to you by using this link:

https://www.canada.ca/en/immigration-refugees-citizenship/campaigns/biometrics/where-to-give-biometrics.html

Once you select your VAC office to submit your biometrics you will be directed to the VFS Global website to book your Biometrics appointment.

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CANADA step-by-step

visa guide PART 3: BIOMETRICS PART 3 - BIOMETRICS

2. O nce on the VFS website click ‘schedule appointment’ You will come to the below screen.

Then press the ‘click here’ button to continue.

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PART 3: BIOMETRICS PART 3 - BIOMETRICS

3. You will need to click ‘New User’ – then in the next screen fill in the below details then hit submit.

Make sure you write down your username and password as you will need this to sign in!

4. You will then come to the below screen telling you that you have successfully registered and to activate your account.

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CANADA step-by-step

visa guide PART 3 - BIOMETRICS

5. You will need to login to the email you provided and you should have a Welcome email from

donotreply@vfshelpline.com as per below, Hit ‘Activate Account’ on the email and you will be redirected to the VFS login page. Enter your login details and hit continue.

6. You will then come to the below page. Hit ‘Schedule an appointment’ and fill in the details

below (choose the VAC closet to you) and hit continue. The Appointment Category is Biometric Enrolment. Make sure you tick the accept Terms and Conditions box at the very bottom.

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CANADA step-by-step

visa guide PART 3 - BIOMETRICS

7. You will then come to a page and you will see a blue button ‘Add Applicant’. Select this and you will come to the below screen.

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CANADA step-by-step

visa guide PART 3 - BIOMETRICS

8. Fill in your details and select submit. Then click continue on the next page. Now you will come to the page below where you can select an available day in green and then a time which suits you and click confirm.

9. Y ou will then be redirected to a page which confirms your appointment. Please note down the reference number.

10. You will be then be automatically emailed your appointment letter. You will also be prompted to confirm your attendance within this email. Click ‘Confirm Appointment’ in the body of the email which will direct you to the VFS page which you can click ‘YES’.

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CANADA step-by-step

visa guide PART 3 - BIOMETRICS

You are now done with booking your biometrics which is the last stage of the visa application!!!

This Biometrics appointment MUST be completed within 30 days of receiving the Biometrics Instructions Letter. The expiry date is listed on the 2nd page of the letter.

If you miss the deadline you will need to start the process all over again re pay the lodgement fees.

Once your Biometrics is submitted and your application reviewed you will be sent a PDF approval letter into the ‘Messages section’ of your GCKey account under ‘Correspondence Letter’. This is your approval letter to work in Canada and the completion of your visa. This letter is valid for 12 months and you hand this over with your supporting documents on arrival into Canada. This is when your visa will start.

Please make sure you have followed this visa guide through exactly from start to finish.

Remember we are here to help if there is anything you are unsure about please call our offices or email canada@theworkingholidayclub.com

Thanks

The Working Holiday Club

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VISA PROCESSING TIME AT A GLANCE 1. APPLY FOR AFP CHECK/TRAFFIC HISTORY REPORT

Takes 15-20 minutes to complete. Ideally you want to wait until you have this to enter the pool however as long as you have applied you should get them by the time you need to submit (dot point 4. So you can go ahead and start the visa guide

2. ENTER THE VISA POOL Takes 15-20 minutes to complete

3. SUBMIT YOUR JOB OFFER

Once you have your job offer after your resort interview you will be sent the instructions on how to submit it to the visa office.

4. WAIT FOR INVITATION TO APPLY

This is done at random and can take anywhere from 24 hours up to 8 weeks so you will need to keep logging in and checking your account every day for updates.

5. SUBMIT YOUR DOCUMENTS AND PAY FOR THE VISA APPLICATION

Once you have your invitation you are given 10 days to start the application Once started you have 20 days to submit and pay the visa fee

6. BIOMETRICS INSTRUCTION LETTER

This usually takes around 72 hours to receive in your CIC account.

7. STAGE THREE: BOOK AND ATTEND BIOMETRICS

Once you have your Biometrics Instruction Letter you have 30 days to attend your Biometrics appointment in either Sydney, Melbourne, Auckland or Perth.

8. AWAITING APPROVAL LETTER

Your Biometrics is automatically submitted to your online application. From here, you should receive your approval within 30 days attending your Biometrics appointment

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