Keep Your Pet Under Control

Board Members Present:

Richard Yocum, Chair Andrew Miller, President Louis Delli Santi, Vice President Gerard Restaino, Treasurer Richard Guiffredo, Secretary Robert Tressler II, Director

Board Members Absent:

Michael Terranova, Director (Vote proxy given to Richard Yocum, Chair)

Management & Staff Present:

Jill Metschulat, Assistant Community Manager Debra Tramantano, Financial Manager Katie Beck, Human Resources Manager Donald Yocum, IT Manager Lisa Green, Community Relations Manager Vionette Bourne, Registration Supervisor Caroline Mongelli, Executive Assistant Terry O’Shea, Administrative Assistant Public Safety Officers

The meeting was called to order by Richard Yocum, Chair at 9:05 a.m. at the Main Lodge. Mr. Yocum confirmed that a quorum is present. Michael Terranova, Director is not present today, but he has given his vote proxy for today’s board meeting to Richard Yocum, Chair. Members stood for The Pledge of Allegiance. Mr. Yocum advised the members that the meeting is in-person and on Zoom, and is being recorded. Mr. Yocum explained that questions/comments will be taken from Members at the beginning of each section. There were no objections from the members and the meeting proceeded.

1. Approval of the July 30, 2022 Board Meeting agenda as presented. 22-49

MOTION: RESOLVED TO approve the July 30, 2022 Board Meeting agenda as presented.

Motion made by Andrew Miller, seconded by Gerard Restaino and passed 7-0. 2. Approval of the July 22, 2022 Board Workshop minutes as presented. 22-50

MOTION: RESOLVED TO approve the July 22, 2022 Board Workshop Minutes as presented.

Motion made by Robert Tressler, seconded by Richard Guiffredo and passed 7-0. 3.BOARD OF DIRECTORS COMMENTS:

Gerard Restaino, Treasurer thanked everyone involved in making the 50th Anniversary celebrations a great success. Richard Yocum, Chair gave the members an update on upcoming events and meetings as follows: • Friday 8/12, 9:00am at POA – Board 2023 Budget Review • Saturday 8/20, 9:00am at Main Lodge – Meet The Candidates • Friday, 8/26 – Paper and Online Voting Opens • Friday, 9/16, 1:00pm at POA – Board Workshop • Saturday, 9/24, 9:00am at POA – Board Meeting, 2023 Budget Community Review, 2023 Budget Board Vote • Friday, 9/30, 4:00pm EST – Voting Closes • Saturday, 10/01, 10:00am at POA – Vote Count • Friday, 10/07, 1:00pm at POA – Board Workshop • Sunday, 10/16, 10:00am at Main Lodge – Annual Meeting & Organization Meeting • Friday, 11/11, 1:00pm at POA – Board Workshop • Saturday, 11/19, 9:00am at Main Lodge – Board Meeting

4. MANAGEMENT REPORTS: a) Financial Manager, Debra Tramantano

Dues Paid in Full: As of 7/27/22, we have 3,560 lots paid in full which is 97.8% of our budgeted number of 3,640. This leaves 80 lots to be paid in full to reach 100% of our budget for the year. As of the end of June, we have collected $145,297.00 of delinquent dues payments against our budget of $80,000.00 which represents 82% more than budgeted.

June Financials:

• Year-to-date amenity income as of the end of June 2022 was $1,509,029.00 vs our budget of $1,244,900.00. This is an increase of $264,129.00 over budget. • Year-to-date amenity expense as of the end of June 2022 was $4,425,120.00 vs. our budget of $4,208,077.00. This is an increase of $217,043.00 over budget. The net between income and expense variances is a surplus of $47,086.00. • Summer season has just started, the variances can be attributed to seasonality and is expected to balance out over the summer months. • As of the end of June 2022, we are forecasting an approximate shortfall of just under $50,000.00. Capital Projects: We have spent $574,704.00 of our total capital budget of $2,135,438.00. Cash Flow: NBT Bank balance for Operations is at $3,756,000.00 as of 7/28/22.

Questions/Comments regarding the Financial Manager report:

Lot #3864: Q: How many lots does the Hideout own? A: The Hideout owns 87 non-voting lots. RSW-owned properties are also non-voting.

b) Assistant Community Manager, Jill Metschulat

Amenities: We are obtaining bids for Tiki Bar construction and for a new Ski Hill transformer. Equipment: Newly acquired patrol car #103 is now in use. Truck #10 is undergoing repairs. Staffing/Departments: We are still experiencing a staffing shortage in Food & Beverage and Public Safety departments. We are covering all shifts in Public Safety. Recreation is coordinating the Fishing Derby today and camps are going smoothly. We have had nine (9) new hires since July and staff will be participating in customer service training over the next few months. Stormwater Repairs: Maintenance is currently working on stormwater repairs on Ridgeview and Grandview. Meet The Candidates is scheduled for Saturday, August 20th, 9:00am at the Main Lodge. Candidate information is available on the Hideout website, the Hideabout newspaper, Channel 920 and The Hideout Official Facebook page.

Long Range Planning Committee

Survey: The Long Range Planning Committee has developed a member survey for input on what improvements members and visitors would like to see in The Hideout. The survey link was attached to the 7/29 email to members, and paper copies are available at the POA.

Questions/Comments regarding the

Community Manager report: None

5. UNFINISHED BUSINESS: 22-51

MOTION: RESOLVED TO approve the May 14, 2022 Board Meeting minutes as presented.

Motion made by Andrew Miller, seconded by Robert Tressler and passed 7-0.

Mr. Yocum advised the membership that the May 14, 2022 Board Meeting minutes were approved via poll vote by the Board in advance of this meeting so they could be published in the June issue of The Hideabout.

22-52

MOTION: RESOLVED TO approve the Exception from Bid for the unbudgeted capital expense to resurface the Racquetball court from the lowest qualified bidder, R.R. Wilmot in the amount of $6,450.00. The court will be converted for Pickleball.

1. R.R. Wilmot - $6,450.00

2. Blackrock & Son - $10,000.00

Motion made by Gerard Restaino, seconded by Andrew Miller and passed 7-0.

Richard Yocum, Chair advised the members that the Directors conducted a poll vote on this item on 6/16/22.

22-53

MOTION: RESOLVED TO accept the June 24, 2022 results of the bylaw amendment “Article IV, New Section, Owner Rental Rights and Restrictions” membership vote as FOR 1,406 votes and AGAINST 988 votes, and move for admission to the minutes and adoption of same. The Board of Directors authorizes Hideout Administration to incorporate this bylaw amendment into all Governing Documents and implement as policy effective January 1, 2023.

Motion made by Andrew Miller, seconded by Gerard Restaino and passed 7-0. 22-54

MOTION: RESOLVED TO approve the Committee Meeting Report (CMR) from the Nominating Committee to appoint Arnold Milidantri with a term to expire on November 30, 2022.

Motion made by Louis Delli Santi, seconded by Andrew Miller and passed 7-0.

Richard Yocum, Chair advised the members that the Directors conducted a poll vote on this item on 5/27/22.

Questions/Comments regarding

Unfinished Business: None.

6. NEW BUSINESS: 22-55

MOTION: RESOLVED TO approve the unbudgeted expense for a 2022 Reserve Study from the lowest qualified bidder, Criterium-Peters Engineering, Inc. in the amount of $7,750.00. Criterium-Peters successfully completed the Association’s 2018 Reserve Study. The bids received are as follows: 1. Criterium-Peters Engineering, Inc. -

$7,750.00

2. Bustamante Engineers - $52,000.00 3. J. Hershey Building Consultants - $37,650.00 4. NEP Tax & Accounting - $24,500.00 5. Reserve Advisors, LLC - $22,350.00 6. PS&S LLC - $20,000.00

Motion made by Gerard Restaino, seconded by Andrew Miller and passed 7-0. 22-56 (Tabled)

MOTION: RESOLVED TO approve the operational expense for 5-year leasing of 28 golf carts at a monthly payment of $4,223.80 with Golf Cart Specialties.

All Directors voted in favor 7-0 of postponing this motion to obtain additional information. 22-57 (Tabled)

MOTION: RESOLVED TO approve the operational expense for a service contract for 28 golf carts at a monthly payment of $504.00 with Golf Cart Specialties.

All Directors voted in favor 7-0 of postponing this motion to obtain additional information. 22-58

MOTION: RESOLVED TO approve the acquisition of Lot #4019 to be allocated as Common Area contingent upon real estate tax payment confirmation, etc..

Motion made by Louis Delli Santi, seconded by Andrew Miller and passed 7-0.