ECC Organization and Meeting Rules

1. The Environmental Control Committee (ECC) shall elect their Chairperson who will facilitate the meetings and be responsible for overall coordination of the committee. Election will take place either the last meeting of November or the first meeting of December each year.

2. Regular Meetings will be scheduled a minimum of two (2) times a month. The Chairperson may call an unscheduled meeting, with a three (3) day notice (for emergency or urgent purposes less than 3 days or whatever is agreeable to the members), in order to facilitate a timely disposition of any matters requiring special attention by the ECC. Should the Chairperson be unavailable another ECC member may act as the Chairperson, however, a quorum of two (2) ECC members is required for any complex permit approval or similar action to be taken. As a result of a Resolution voted at the April 16, 2011 Board Meeting, the liaison appointed by the POA Board of Directors to the ECC, may be called upon to act in behalf of an ECC member to satisfy the quorum requirement.

3. The exception to #2 above will be approval of any non-complex no fee permit application (such as but not limited to painting, staining, vinyl siding, and re-roofing) that shall be delegated to either the Environmental Administrative Assistant, Facilities Manager, or Environmental Manager to approve with the ECC. Permits that are approved by either the Facility Manager or the Environmental Manager shall be presented to the ECC at the next scheduled meeting and shall be recorded in the minutes of the meeting. In addition, the Environmental Administrative Assistant, and the Environmental Manager shall be delegated the power to execute letters of notification pertaining to actions taken with ECC matters.

4. An Agenda shall be drafted and distributed two (2) days prior to the meeting. The Agenda shall be a combined effort of the Committee and the Environmental Administrative Assistant in order to ensure all issues are addressed.

5. It is a requirement that accurate minutes of the meeting are recorded to provide adequate data supporting the final disposition of any issues that come before the ECC. The minutes shall be published in the Hideout media. The Chairperson has the responsibility to ensure the task is performed.

6. The Environmental Manager, acting as a liaison for POA management, shall attend the scheduled meetings. The Environmental Administrative Assistant shall attend to record the minutes and provide administrative support to the ECC. The Facilities Manager and Public Safety Director may also be expected to attend for information and advice on ECC matters.

7. In the instance where additional information is required, the ECC is empowered to request an appearance before the ECC by the member applicant to present information to support an issue being considered by the ECC.

8. ECC meetings are considered open meetings and may be attended by members of the Hideout POA that are considered “members in good standing”. The exception will be meetings, or parts of a meeting, that involve items in the Hideout Protective Covenants and/or By-Laws which may necessitate a “committee members only” session. In those cases, only the ECC members, and those who the ECC members feel should be in attendance, will be permitted to attend. In addition, minutes of those sessions will not be published in the Hideout media.

Important Contact Information

Hideout Main Office ..................................... (570) 698-4100

Environmental Manager ............................... ext. 122

Permitting Officer ......................................... ext. 120

Facilities Manager ......................................... ext. 136

Environmental Administrative Asst .............. ext. 108

Public Safety Manager .................................. ext. 143

Roamingwood Sewer & Water ..................... (570) 698-6162

Lake Township (Township Permits) .............. (570) 698-0444

(Mon – Thurs 12:30 pm – 4:00 pm; 9:00 am – 12:00 pm (2nd & 4th Saturday)

Salem Township (Township Permits) ............ (570) 689-4663

(Mon – Thurs 7:30 am – 12:00 pm)

2023 Permit Application Fees (Fees are subject to change)

No-Fee Permit Applications:

 Painting – Staining (Must submit color sample)

 Re-Roofing (Must submit color sample)

 Siding (Must submit color sample)

 Electrical Fence for Pets

 Tree Removal (Dead/Dying/Diseased or Hazardous Trees)

 Generic/Miscellaneous Projects (Gutter/Window/Door Replacement, etc.)

Fee Based Permit Applications:

Almost all exterior work in The Hideout requires a Permit. Likewise, it is the homeowner’s responsibility to ensure if a township land use or other permit is required for a specific project.