Handbook of Policies & Procedures 2026–2027
Page 1
About this Handbook The Green Vale Handbook (the “Handbook”) is intended to enumerate and emphasize the policies and procedures we rely on families to follow. Thorough cooperation with the contents of the Handbook allows the School to operate safely, efficiently, and fairly from the standpoint of all students, faculty/staff, and parents. It also supports the commitment to a community based on respect, inclusion, and child-centricity. Each summer, a new Handbook will be distributed reflecting any additions or modifications for the coming year. Parents will be asked to sign off on the Handbook annually, indicating their agreement to abide by its contents. Please take the time to review the Handbook carefully, including with older children as appropriate. Bear in mind that this Handbook only highlights current policies and offers mostly general guidelines. Specific situations may call for handling a matter differently than described herein, depending upon the nature and circumstances. It would be nearly impossible to outline every possible scenario and a corresponding policy. Likewise, the School reserves the right to modify or change any element of this Handbook at any time, although timely notice will be given in the case of any substantive modifications mid-year. We hope that this Handbook will be a convenient source of clarity that families will come to appreciate. If you have questions about anything herein, or ideas for topics to include in the future, please contact Associate Head of School Narinder Bhalla.
Page 2
Table of Contents About this Handbook ...................................................................................................................... 2 I. Community Philosophy ................................................................................................................ 5 Mission & Values ......................................................................................................................... 5 Parent Code of Conduct.............................................................................................................. 6 II. Arrival, Dismissal & Attendance ................................................................................................. 7 Attendance, Late Arrivals & Absences ....................................................................................... 7 Dismissal ..................................................................................................................................... 7 Campus Security ......................................................................................................................... 7 Vehicle Identification Decals & Parking ...................................................................................... 8 Bus Transportation ...................................................................................................................... 8 III. During the School Day ............................................................................................................... 9 Dress Code.................................................................................................................................. 9 Pre-Nursery–Pre-K .................................................................................................................. 9 Kindergarten–3rd Grade (Boys and Girls) .............................................................................. 9 4th–8th Grades (Boys) .......................................................................................................... 10 4th–8th Grades (Girls) ........................................................................................................... 11 PE Clothing ............................................................................................................................ 12 Food Service ............................................................................................................................. 12 IV. Academics & Classroom Policies ........................................................................................... 14 Books, Chromebooks & Materials ............................................................................................ 14 Field Trips .................................................................................................................................. 14 Homework ................................................................................................................................. 14 Reports & Grades...................................................................................................................... 14 Standardized Testing ................................................................................................................ 16 Technology ................................................................................................................................ 17 Personal Device Policy .......................................................................................................... 17 Privacy ................................................................................................................................... 18 Social Media .......................................................................................................................... 18 Generative Artificial Intelligence (GAI) .................................................................................. 18 Academic Resource Center (ARC) ........................................................................................... 20 Communication ...................................................................................................................... 20 Child Study Team .................................................................................................................. 20 School Psychologist and School Counselor ......................................................................... 21 V. After-School Programs & Athletics........................................................................................... 22 After School Programs .............................................................................................................. 22
Page 3
Extended Day ............................................................................................................................ 22 Athletics (5th – 8th Grade) ........................................................................................................ 22 Athletic Attire ............................................................................................................................. 23 Exemption Policy ....................................................................................................................... 23 VI. Health & Safety........................................................................................................................ 24 Emergency Information & Snow Day Announcements ............................................................ 24 Medical Forms & Information ................................................................................................ 24 Nut-Aware Policy ................................................................................................................... 24 Head Lice Policy .................................................................................................................... 24 VII. Discipline ................................................................................................................................ 25 Expectations for Conduct .......................................................................................................... 25 Bullying & Harassment .......................................................................................................... 26 Consequences for Misconduct.................................................................................................. 28 VIII. Parent-School Interactions .................................................................................................... 30 Communication with the School................................................................................................ 30 Parent/Teacher Conferences .................................................................................................... 30 Tutoring ..................................................................................................................................... 30 Visitors/Parents on Campus ..................................................................................................... 31 Supervision During Events ........................................................................................................ 31 Classroom Parties ..................................................................................................................... 31 Social Events – Off Campus ..................................................................................................... 31 Requests for Teachers .............................................................................................................. 31 Divorced or Separated Parents................................................................................................. 31 Teacher Gifts ............................................................................................................................. 32 Dogs on Campus....................................................................................................................... 32 IX. Advancement/Admissions ....................................................................................................... 33 Development ............................................................................................................................. 33 Enrollment & Tuition .................................................................................................................. 33 X. Parents’ Association ................................................................................................................. 34 Expectations for PA Volunteers ................................................................................................ 34
Page 4
I. Community Philosophy Mission & Values Mission: At The Green Vale School, we inspire and challenge Pre-Nursery through 8th Grade students to be their best, cultivating intellect, character, and confidence as a foundation for success. We are a joyful school community where every child is known. Values: Community Belonging to something larger than oneself is an enduring hallmark of the Green Vale experience. When we belong and are valued, we can reach our highest potential. We each have a responsibility to bring our best selves to our community and to serve others generously and willingly. Character The components of character are displayed in how we conduct ourselves and impact others. At the heart of character are qualities such as kindness, integrity, and inclusivity. Through strong character, we are able to translate Green Vale and life experiences into change that betters our world. Respect Respect is our starting point for honoring both shared beliefs and differences. Diverse backgrounds, experiences, perspectives, and identities strengthen Green Vale. We show respect through learning and leading with open minds and compassion. Reflection Reflection fosters intellectual curiosity and critical thinking and is key for academic excellence and personal growth. Pausing to learn from academic, creative, athletic, and interpersonal experiences illuminates what is most meaningful or valuable in each experience. Resourcefulness Thriving in life calls for perseverance and an ability to apply skills and knowledge successfully under varied circumstances. The more adeptly we do this, the better equipped we are to seize opportunities, address challenges, and use our agency to achieve goals.
Page 5
Parent Code of Conduct Respectful partnership between Green Vale and parents, based on mutual appreciation for what Green Vale is able to offer, helps create our distinctive learning environment. This community prioritizes qualities of character and values that align with Green Vale’s mission. Through positive, respectful, and supportive engagement by all adults within the community, we all model the behavior and relationships we seek to instill in our children. This policy sets forth the School’s expectations for appropriate conduct by parents. It seeks to protect the ethos that attracts families and teachers to Green Vale and that has made the School beloved by generations. Failure to comply with the expectations enumerated below may jeopardize one’s standing with the School. The School reserves the right to take punitive action at its sole discretion, including (but not limited to) a letter of censure, removal from a volunteer committee, suspension of adult(s) from campus, expulsion, or non-renewal of enrollment contract. Parents Will Make Every Effort To: • Employ utmost respect, civility, and professionalism in all verbal and written communications with teachers, staff, administrators, and other parents, even under difficult or frustrating circumstances; • Approach conflict constructively by seeking to understand all pertinent facts and opposing viewpoints before drawing conclusions and, as necessary, correcting their child’s behavior to prevent conflict, aggression, or other outcomes negatively affecting others; • Read School communications and be familiar with school policies (informing other adults who enter campus at their request); and • Protect the reputation of the School in the larger community. The School Will Not Tolerate: • Offensive, demeaning, or threatening language, profanity either in person, by electronic communication, or by phone; • The use of social media to express frustrations, distrust, or dislike of a member of the School community or the institution itself; • Any type of aggression toward another adult or child; • Smoking, vaping, alcohol or other drugs on school property; • Requests for special favors or exemptions from established practices or policies. The School continues to welcome the expression of legitimate concerns and constructive dialogue. These should be voiced through appropriate channels as outlined in Communication with School.
Page 6
II. Arrival, Dismissal & Attendance Attendance, Late Arrivals & Absences Daily attendance is an expectation for every student; please schedule family trips within school vacation periods. Late Arrivals: Students who arrive after 8:25 am must go to the appropriate Divisional Office to sign in and secure a Late Note. Participation in athletics is contingent upon completing a full day in school. For students in Grades 6-8, five late arrivals and/or unexcused absences in a trimester will result in exclusion for consideration of the Head of School’s List. Absences: Excused absences are those due to illness, religious observances, family emergencies and secondary school visitations. On days when students are absent due to religious observance, no homework is assigned. While the academic program proceeds, no major curricular topics are introduced. Students who are absent will be given ample opportunity to complete missed work. Tests and quizzes will not be administered on the day of, or following a holiday. For illness, please email their teachers and Divisional Assistant to advise of a child’s illness; at that time, you may request homework. Upper School homework is posted on the portal. If you do not call, it is school policy to call the home to verify your child’s absence. Early Childhood: ccoles@greenvaleschool.org Lower School: azaccagnino@greenvaleschool.org Upper School: lammendola@greenvaleschool.org Absences for reasons other than illness are strongly discouraged. Requests for such must be put in writing to the division head. Teachers should not be asked to make up packets of work for dates missed, nor are they responsible for going over missed assignments for unexcused absences. Head of School’s List consideration will be forfeited by those students who have five unexcused and/or late arrivals to school.
Dismissal Please be sure that your child(ren) know how they are getting home each day before they arrive at school. If there is a change to the regular dismissal routine, please email the administrative assistant in your child's division with the time and reason for the change before noon. All students who leave campus early must be checked out through the divisional office. Calling the school during the day with non-emergency dismissal changes is strongly discouraged.
Campus Security Green Vale maintains a robust and comprehensive campus security program to ensure a safe and secure environment for our students. Our approach includes a combination of measures designed to work together effectively: video surveillance, driveway gates that remain locked outside of arrival and dismissal times, a team of highly trained and fully equipped security
Page 7
personnel familiar with our community, mandatory ID decals for parent and employee vehicles, strict visitor registration protocols, and ongoing faculty and staff training in proactive safety and prevention strategies.
Vehicle Identification Decals & Parking Vehicle Identification Decals (VIDs) are a vital part of GVS security. They help the security officers identify, at a glance, whether vehicles belong to faculty, staff or parents, or an outside visitor requiring registration. Place the VID on the inside of the front windshield on the driver side. Replacement or extra VIDs can be obtained at the Facilities and Security office. Our primary concern during this process is the safety of your children. Your help in making the arrival and dismissal routine run smoothly is much appreciated. Drive slowly at all times. Students may not arrive before 8 am. Siblings should be dropped off at the arrival location of the youngest student. Do not use cell phones while driving on campus. Park only in designated parking areas. Accessible parking spaces are reserved for vehicles displaying a valid disability parking permit or placard. Cars may not be left idling, except in extreme weather. For the safety of each child, and to avoid confusion, please do NOT make special pick-up arrangements with your child. Children should wait in supervised areas only.
Bus Transportation Public school districts provide free transportation for Green Vale students to and from school starting in kindergarten. Parents must register with their local school districts by April 1 of each year in order to receive bus transportation for the following school year. Please visit www.greenvaleschool.org/transportation for a link to bus forms. Routes and schedules are set by the school district. Parents should therefore confirm exact pick-up and drop-off times with the district. The school districts do not permit children to travel on any bus other than their own. Therefore, if a child is to go home with another child from school, this must happen by car and regular procedures regarding change of dismissal notes will apply. Good conduct on school buses is expected of Green Vale students and disciplinary steps will be taken for reported infractions. Issues related to bus travel should be brought to the School’s attention, although Green Vale has minimal control over bus transportation.
Page 8
III. During the School Day Dress Code The collective appearance of the student body is an important reflection of the values and attitudes of a school. The GVS dress code is designed to balance a degree of individual choice with broad consistency in student dress. Students and parents are asked to adhere to the approved colors and styles. We ask families to rely on Green Vale’s designated section within Lands' End Uniform as a visual guide for the approved color and style choices. Purchasing through Land’s End (school number 900065780) offers the added benefits of optional school seal embroidery and a small portion of sales being donated back to Green Vale. However, Gap, Target, Tommy Hilfiger, Brooks Brothers, Ralph Lauren and others also feature uniform offerings that conform to Green Vale’s styles and colors. All clothing must be neat, clean, and in good repair. Hair must be kept neat, clean and out of one's face. Students may not wear makeup, or have dangling or excessive jewelry. Nails must be neat, clean and a reasonable length. Boots may only be worn during the winter and on days with inclement weather. With some announced exceptions, the last Friday of each month is a “Dress-Down Day” where the dress code is more relaxed.
Pre-Nursery–Pre-K Tidy appearance, yet “comfortable and practical” is the guiding principle. • An extra pair of sneakers (for PE classes) and change of clothing should remain at school. • Please provide a bike helmet to ride tricycles (NY State law). • PN parents should also provide diapers and wipes.
Kindergarten–3rd Grade (Boys and Girls) Shirts Collared polos or button-down shirts, long or short sleeve • Approved solid colors only: white, light pink, light blue, navy or pale yellow • GVS logo/monogram permitted, no oversized brand names, emblems, or trademarks Pants Button-waist, chino-style pants • Approved solid colors: navy, khaki or grey • No side “cargo”-style pockets • No denim, fleece, or “sweat pant” material • No cropped or “jeans-cut” pants Skirts and Dresses Plain front or pleated jumper, skirt, or skort
Page 9
• Approved solid colors: navy, khaki and gray • Polo-shirt dress in solid white, light pink, light blue, navy or pale yellow Sweaters (optional) Crewneck, zip front and button-down style sweaters • Approved solid colors: white, light pink, light blue, navy, pale yellow or grey • Sweatshirts & jackets permitted only for outdoor wear • Indoor sweaters may not have hoods. Footwear Closed-back shoes or sneakers- solid colors (Leaving a change of shoes at school is recommended) • No neon colored, sparkly, high-top, or wheely shoes • Boots are only permitted in inclement weather • Socks or peds are strongly recommended • Footed tights (white or navy) are permitted year-round
4th–8th Grades (Boys) Blazer • Classic navy blazer Ties & Belts: • Personal preference • GVS navy/gold striped tie is required for concerts and special events. These ties are distributed at the start of 4th Grade. (If needed, you may reorder one from Lands’ End) Shirts: Button-down dress shirt, long or short sleeve • Approved solid colors: white, light pink, light blue, chambray blue or pale yellow • GVS logo/monograms are permitted • No oversized brand names, emblems, or trademarks Pants Button-waist chino-style pants or knee-length shorts (Bermuda style) • Approved solid colors: navy, khaki, or grey • No side “cargo”-style pockets • No denim, fleece, or “sweat pant” material Footwear 4th-5th Grades • May elect to wear sneakers
Page 10
6th-8th Grades: Closed toe and closed back, non-athletic-style shoe • Solid colors in hues of black, brown or blue • Socks or peds strongly encouraged. • Navy or white (footed) tights are permitted year-round. Seasonal Exceptions September, May and June (all other months pants only) • Knee-length (Bermuda-style) shorts are permitted January to Spring Break: Winter Dress Code: • Flat-soled boots are permitted. • Boys may wear a navy, gray, yellow or red sweater instead of their blazer. • Boys may wear a turtleneck or polo shirt (in the same solid colors) under a sweater or blazer in lieu of a button-down shirt.
4th–8th Grades (Girls) Shirts Collared polos or button-down shirts, long or short sleeve. • Approved solid colors: white, light pink, light blue, navy and pale yellow • GVS logo/monogram permitted • No oversized brand names, emblems, or trademarks Skirts/Dresses Plain front or pleated jumper, skirt, or skort • Approved solid colors: navy, khaki or grey • Skirt/dress length should be no shorter than two inches above the knee • Must wear tights (white or navy) or leggings (navy or grey) • Must be worn under any skirts that fall less than three inches above the knee. • Polo-shirt dresses may be worn in solid light pink, light blue, navy or pale yellow Pants Button-waist chino-style pants or knee-length shorts (Bermuda style) • Approved solid colors: navy, khaki or grey • No side “cargo” pockets • No denim, fleece, or “sweatpants” material • No cropped or “jeans-cut” pants Sweaters Crewneck, zip front and button-down style sweaters
Page 11
• Approved solid colors: white, light pink, light blue, navy, pale yellow or gray • Sweatshirts & jackets permitted only for outdoor wear • Indoor sweaters may not have hoods. Footwear 4th-5th Grades • Sneakers or closed toe/heeled shoes in any color (solid colors preferred) • No shoes/sneakers that light-up or have wheels; Boots are only permitted in inclement weather; No heel >1” is permitted; Socks or peds are strongly recommended 6th-8th Grades Closed toe and closed back, non-athletic-style shoes • Solid colors in hues of black, brown or blue. • Socks or peds strongly encouraged. • Navy or white (footed) tights are permitted year-round. Seasonal Exceptions - September, May and June • Knee-length (Bermuda-style) shorts are permitted January to March: • Flat-soled boots are permitted. • Girls may elect to wear navy or black leggings under skirts/jumpers.
PE Clothing N-3rd Grade should keep a pair of athletic shoes in school. Students may remain in their school clothes and simply remove any extraneous clothing, such as sweaters for PE classes. For 4th Grade PE and sports practices for 5th-8th Grade, Green Vale requires students to wear a standard set of athletic attire. This consists of a grey or white GVS t-shirt and navy shorts. PE apparel may be purchased at any time via SquadLocker or Lands’ End (school number 900065780) Many families choose to keep one set at school and one at home for laundering. During colder weather we strongly suggest adding sweatpants and sweatshirts. For Grades 4-8 we recommend keeping one pair of sneakers in your child’s locker.
Food Service Students may not bring any food, chewing gum, or candy to school. Snacks are provided daily to all students in Pre-N – 8th Grade Lunch is served family-style Monday-Thursday to all students in Pre-K-8th Grade. We do not offer students the option to supply their own lunch. Our food service program aims to ensure the
Page 12
safety of students with serious food allergies. We expect all members of our community to support this policy. Nursery students should bring their own lunch each day. Lunches must be simple, nutritious, and easy for children to eat independently, with no items requiring heating or refrigeration. Please do not pack peanuts or tree nuts, candy, or common choking hazards such as whole grapes. Weekly lunch menus are posted on the School mobile app. Previewing the weekly lunch menu is an excellent way to familiarize your child with his/her food options. Dining Schedule • Pre-K 12:00 pm • Grades K-2 11:30 am • Grades 3-5 12:15 pm • Grades 6-8 1:00 pm
Page 13
IV. Academics & Classroom Policies Books, Chromebooks & Materials Books and many school materials are supplied by the School; however, various school supplies will need to be purchased by parents. Specific supply lists are distributed over the summer. During the year classroom teachers will alert parents of any additional supplies or materials if needed. The price of lost books will be billed to the parents. Musical instruments must be rented or provided by students. In Kindergarten, Grade 3 and Grade 6 new chrome books are distributed for use over the following three years. While there is understandable wear and tear of chrome books, devices that are damaged beyond repair from obvious lack of appropriate care, for example, screens or keyboards separated, will result in a charge of $200.00 to the family’s account, and $350.00 for any additional replacements.
Field Trips Trips are an integral part of school and participation is obligatory. Trip permission slips signed at the start of the year authorize the School to take students on class trips. Field trip plans and details are always communicated in advance. Classroom teachers serve as chaperones and class parents attend when needed.
Homework Homework is assigned to encourage a sense of responsibility and independence, to reinforce skills, and to stimulate intellectual development. While parents may choose to assist with homework as needed, homework is primarily the responsibility of the student. The amount of homework assigned differs by grade. Failure to complete assigned homework in the upper grades may impact the assignment grade and trimester effort grade, infractions, or ineligibility for Head of School's List recognition. It is assumed that, in addition to assigned homework, students in Grades 1-5 will spend time each day reading. Outside reading in Upper School is dependent on assigned class readings and other academic responsibilities. Students will be held responsible for missed homework. If a student is absent, parents should call the office before 9:00 am, and homework and textbooks will be made available after 2:30 pm in the Divisional Office. Students will be given the opportunity to make up work when they return to school. US students should refer to their Google Classroom website for homework assignments. During the school week, telephone, television, and Internet access should be managed with time limits by parents in the interest of good study habits, and to make sure there is ample opportunity for independent reading.
Reports & Grades Report Card Access Please use the following steps to access your child's report card: 1. Log into the Parent Portal.
Page 14
2. Click “My Child” link 3. Click on “Children” on the top left menu bar. 4. Select your child’s name. 5. Under the “Progress” tab, you will see a box titled Performance; select “Report Cards” underneath. In Grades N-8, the school year is defined by two semesters. Progress reports are issued mid semester and report cards are posted at the end of each. The numerical and grade point equivalents of the Green Vale letter grades are as follows: GRADE POINT EQUIVALENT 12 A+ 11 A 10 A9 B+ 8 B 7 B6 C+ 5 C 4 C3 D+ 2 D 1 D0 F
100-97 96-93 92-90 89-87 86-83 82-80 79-77 76-73 72-70 69-67 66-63 62-60 59-0
EFFORT EQUIVALENT 1+ = 1 = 1= 2+ = 2 = 2= 3+ = 3 = 3= 4+ = 4 = 4=
12 11 10 9 8 7 6 5 4 3 2 1
Effort Designations 1 = Exceptional effort: delays gratification in pursuit of excellence; works enthusiastically and conscientiously; often goes beyond assigned class work; contributes thoughtfully and listens attentively to class discussions; sustains attention toward task, topic, and others’ comments; always prepared for class with assignments and materials. 2 = Solid effort: completes assignments on time and with care; works until task meets requirements; usually participates in class; relatively independent; seeks help when needed; eager to improve; usually prepared for class with assignments and materials.
Page 15
3 = Inconsistent effort: occasionally submits work that is incomplete or late; listens to class discussions; interest level in class varies; semi-effective system for organization; willing to let others take the lead; takes notes when prompted. 4 = Poor effort: Work often late, incomplete or carelessly done; occasionally participates in class; often an inattentive listener; demonstrates minimal interest; not engaged with topic, teacher, or classmates. Academic Award Requirements Academic Courses • High Honors 10.5, 10.4 • Honors 9.0, 8.9 • Head of School's List I 9.4, 9.3 • Head of School's List II 8.8, 8.7 Achievement and effort grade academic awards are based on averages from the academic classes. Numeric grades (for effort) and letter grades (for achievement) are converted to a 12point scale, and then averaged together. Achievement and effort averages that meet the requirements listed above are recognized at the end of each trimester. Students who receive a grade lower than a C+ in a course will not be eligible for honors or high honors, even if their overall average meets the requirement for the awards. For Head of School's List I and II, the student must have received a 3+ or better in all academic, athletic and creative arts subjects and have shown responsibility in all areas of school life. Five late arrivals to school and/or unexcused absences in a trimester, for students in Grades 68, will result in exclusion from Head of School's List consideration. Overall academic awards are given at the end of the school year. The Athletic Department recognizes excellence and hard work in boys’ and girls’ athletics after the fall, winter, and spring seasons for Grades 7-8 and after the fall and spring seasons for Grades 5-6. Academic Probation In Grades 5-8, if a student's academic average is below a 4.0 (C-) or the student has received 2 Ds on a progress report, the student is placed on academic probation. A conference with the student's parents will occur with the appropriate Division Head, at which plans will be formulated to ensure that a higher scholastic average is achieved in the following academic term. If a student is placed on academic probation for two consecutive marking periods, a conference will take place to determine whether Green Vale is the appropriate academic setting for the student.
Standardized Testing Standardized tests are administered to students as follows: Educational Records Bureau (ERB) CTP IV The ERB test is administered to students in Grades 3-5 each academic year. This test measures abilities in reading comprehension, vocabulary, and mathematics. These scores are mailed home.
Page 16
Secondary School Admissions Tests (SSAT) – The SSAT is used by private independent secondary schools to evaluate applicants. The SSAT is designed to rank students nationally by reading comprehension, verbal abilities and mathematics. All Upper School students, regardless of their high school destination, take the SSAT during a designated academic day. In addition, students may register for the SSAT elsewhere on Saturdays throughout the year. Student scores are available online one week after the test. Green Vale’s SSAT Test Center Code: 3562, if a student takes the SSAT outside of Green Vale they should enter this code to have test scores forwarded to us Other Testing From time to time, other state or national tests may be administered at the discretion of teachers, for example math contests or world language evaluations.
Technology Policies for all Students: • Devices should be fully charged each morning before arriving at school. • Access to wireless printers is available for students. • Technology may be used during school for educational use only. Use of and technology for personal, recreational, or unauthorized purposes will result in disciplinary action. • Students must not share passwords or access others’ accounts, or attempt to work around the school filter, network, or Internet. • All user behavior on Green Vale’s networks is subject to a firewall and content filters. Attempting to change settings or bypass these filters or network security provisions will result in disciplinary action. • All GVS network users are bound by “fair use” provisions and agree not to abuse or overuse available internet capacity in the classroom and on specific projects. Device use is at each teacher’s discretion and may vary from day to day. Students must comply with the teacher’s decisions on the use of devices. Games are not permitted without teacher permission. • It is considered a serious violation to infect School property with any virus, Trojan, or malware or to deploy any program that damages, alters, or destroys any network component or security provision or gives access to unauthorized users or shares private data/information. • If inappropriate use violates a law, appropriate law enforcement entities will be notified.
Personal Device Policy Students may use smart phones, cell phones, smart watches, fit bits/wearable technology only before and after School hours. School hours encompass any After School activities when applicable. This means that phones or watches must be silenced and stowed in the student’s backpack or locker while on campus from arrival to departure. If a student is seen using or carrying their electronic device during the school day, the device will be confiscated and returned when appropriate. (Special exceptions may be initiated by teachers for instructional
Page 17
purposes or other circumstances such as athletics, class trips, class projects, or medical needs.) Parents needing to communicate with their child during School hours must do so via phone to the division office or email to a teacher or advisor.
Privacy Communications and information sent, retrieved, or stored via Green Vale’s electronic resources are not private. The School has the right to review all files and communications and monitor system utilization at any time without notice or permission in order to protect the integrity of the systems and all users. Usage of Green Vale School accounts may be monitored both on- and off-campus. The School may close accounts and review or delete files at any time. Students may not post, record, or transmit any images, audio, or video containing or referencing in writing any community member on school property or during school activities without consent.
Social Media Green Vale reserves the right to monitor social media for language and images that are not consistent with School guidelines and philosophy. Because students are linked with Green Vale, social media content can impact School accountability, public image, and student safety. Should a student communicate or post inappropriate material via social media, the School will contact the parents and ask their help in removing the inappropriate material. The school may also respond with disciplinary action. Students and alumni under age 18 may not “friend,” “follow,” “message,”, “snap” or otherwise communicate with Green Vale teachers or staff on social media platforms. Students may not post or tag pictures of teachers without express permission.
Generative Artificial Intelligence (GAI) Generative Artificial Intelligence (GAI) refers to digital tools that can generate content such as text, images, code, audio, or video in response to user prompts. Examples include platforms such as ChatGPT and Google Gemini. Purpose and Guiding Principles We cultivate each student’s intellect, character, and confidence through strong teacher-student relationships, meaningful challenge, and time to reflect on learning. As GAI becomes increasingly present in students’ lives, we see it as an opportunity to clarify what matters most in education: deep thinking, ethical decision-making, creativity, and the ability to communicate clearly and authentically. We view GAI not only as a tool but as a catalyst that elevates the importance of distinctly human skills, including discernment, curiosity, integrity, and sound judgment. Our responsibility is to help students develop the skills and habits to use emerging technologies responsibly and in ways that align with our values. Over time, we aim to build GAI fluency, meaning the ability to use these tools thoughtfully to support learning, grounded in strong foundational literacy, critical thinking, and academic honesty.
Page 18
Our approach will be developmentally appropriate and thoughtfully innovative. Technology should support, not replace, human relationships, meaningful learning experiences, creativity, and critical thinking. Scope and Oversight This guidance applies to student use of GAI on campus, on the school network, and in connection with school assignments, whether on or off campus. The school will review and update this policy regularly as tools and use cases evolve. School leadership maintains oversight of approved tools and appropriate use. Privacy, Safety, and Data Expectations To protect students and families: • Students and faculty do not enter personally identifiable student information into public/open GAI tools. • The school uses school-approved tools and settings, and regularly reviews practices to protect student privacy and safety. • Students may not use GAI to create, edit, or share content (text, images, audio, or video) that identifies a community member by name, likeness, or voice without consent, consistent with the School’s privacy and recording expectations. • As with other school technology use, activity conducted through Green Vale accounts and systems may be monitored on- and off-campus to protect students and the integrity of school programs. How GAI May Be Used at School As GAI tools become more capable, we are rethinking assessment to ensure we measure what matters most: students' thinking, judgment, and ability to apply knowledge in context. We prioritize assessments that reveal process, require synthesis across sources, and demand students explain and defend their reasoning. When GAI use is permitted on an assignment, teachers will clearly specify what students must contribute and how their thinking will be assessed. Student Use In grades 5-8, students are introduced to GAI through digital literacy instruction and teacherdirected classroom use. Instruction emphasizes: • asking purposeful questions and writing effective prompts • evaluating the accuracy, bias, and reliability of outputs • understanding intellectual ownership, citation, and responsible use • recognizing limitations (misinformation) Permitted Learning Uses (Examples) When explicitly authorized by a teacher, students may use GAI for limited purposes such as brainstorming, generating multiple approaches to a problem, revising for clarity, or receiving feedback on structure, while maintaining student ownership of ideas and final work. When GAI use is permitted, teachers will specify expectations for transparency and attribution.
Page 19
What GAI is Not Used For Independent student use: students may not use GAI tools independently or for school assignments outside of a teacher-directed context Assessment and Grading: GAI is not used to evaluate or grade students Academic Integrity: Students may not submit GAI-generated content as their own work. Misuse of GAI tools (including unauthorized use, bypassing teacher directions, or academic dishonesty) will be addressed in accordance with the school’s discipline policies. Home and School Partnership Families are expected to reinforce the school’s expectations for student use of GAI at home. We recognize that families have questions and concerns about GAI. We welcome ongoing dialogue about how and why we use these tools. We ask families to support our approach by reinforcing expectations at home.
Academic Resource Center (ARC) The Academic Resource Center (ARC) is staffed by privately contracted, certified and licensed learning specialists, speech and language pathologists and an occupational therapist to serve the needs of Green Vale students who would benefit from these specific services. ARC is not a tutoring center. Specialists usually meet with students during the school day on a weekly or biweekly basis. Services are offered for all grade levels, based on need. If you believe that your child could benefit from any of these services, please contact Elisa Harris, ARC director or your division head.
Communication Division heads make the final decision concerning support services for students during school hours after reviewing recommendations and observations of the ARC director, classroom teachers, parents, and specialists. Students receiving services are reviewed on a regular basis by a team of ARC specialists, division heads, faculty, and, when necessary, parents. The appropriate division head should be informed of any tutoring done outside the school during the school year or in the summer.
Child Study Team The Child Study Team consists of the school psychologist, school counselor, the reading specialists, the appropriate division head, and the director of the Academic Resource Center. The Team meets regularly with teachers to discuss student strengths and challenges. The Team determines how the student's learning style impacts everyday performance in the classroom, and develops strategies for addressing areas of concern. Teachers and/or parents who have significant concerns about a child's performance may refer a student to the Child Study Team through the appropriate division head.
Page 20
Some children may be, at the suggestion of the Child Study Team and with the permission of the parents, given special diagnostic tests to ascertain the existence and extent of learning differences. Testing may be administered by the school psychologist, child’s school district or private consultant.
School Psychologist and School Counselor The school psychologist and the school counselor are available to meet with children, discuss children with parents and teachers, to offer guidance to parents or teachers, and to provide assessment of individual students. When needed, they recommend further counseling with outside professionals.
Page 21
V. After-School Programs & Athletics After School Programs A variety of After-School programs are available to students in Kindergarten – 8th Grade. These programs include offerings such as arts, robotics, marine science, cooking, chess, sports and more. For a full list of offerings, pricing, and registration information, please visit the After-School Programs page under community on the website.
Extended Day Green Vale’s Extended Day program is available for Pre-Nursery-4th Grade until 5pm. The program provides supervision in an enriching environment for children after regular school hours. The children engage in various activities such as board games, computer games, puzzles & blocks, kitchen center, art area, and daily outdoor play. A healthy snack is provided to all students. Extended Day is available until 5:00 PM Monday-Thursday, and until 4:00 PM Fridays. Fees are per session, per day: • Session I: 11:45 am - 1:30 pm — $25/day • Session II: 1:30 - 3:00 pm — $25/day • Session III: 3:00 - 5:00 pm — $25/day If your child will stay late on any given day, please inform his/her teacher. On Fridays preceding a long holiday weekend, Extended Day is not offered. Students must bring their lunch from home on Fridays. As always nuts/peanut ingredient foods are not permitted on campus. For children in Kindergarten through 4th Grade, please check your public school district’s policy on allowing your child to take the 4:20 PM bus. On Fridays there is no bus service for Extended Day. Dismissal: Please pick up your child directly from the Extended Day room. We kindly ask parents to be on time picking up their children. If you are running late due to extenuating circumstances, please call the Main Office at (516) 621-2420.
Athletics (5th – 8th Grade) Interscholastic athletics have long been part of a Green Vale education. To that end, sports are not optional and the school day ends at 4:20 for 5th-8th Grades. The experience is better for all when participation is maximized. The School Nurse and Athletic Department should be notified of any medical conditions which may impact physical activity. A doctor’s note is required for temporary non-participation in athletics.
Page 22
Interscholastic sports may necessitate staying past the 4:20 pm dismissal time on game days. Game schedules are available on the online calendar. Please refer to this for pick-up times and schedule changes. 5th-8th Grades have sports four days a week and must wear GVS athletic attire available at squadlocker. They must also keep a mouth guard and sneakers in their sports locker. Cleats are also advisable for older students for field sports. • Purchasing Uniforms: Uniforms can be purchased from Squadlocker or Land’s End (School Code: 900065780). Please note: Squadlocker typically restocks every two weeks. (Use code GVSPE for 20% off your order.)
Athletic Attire N-3rd Grade should keep a pair of athletic shoes in school. Students may remain in their school clothes and simply remove any extraneous clothing, such as sweaters for PE classes. For 4th Grade PE and sports practices for 5th-8th Grade, Green Vale requires students to wear a standard set of athletic attire. This consists of a grey or white GVS t-shirt and navy shorts. PE apparel may be purchased at any time via Squadlocker or Land’s End. Many families choose to keep one set at school and one at home for laundering. During colder weather we strongly suggest adding sweatpants and sweatshirts. For Grades 4-8 we recommend keeping one pair of sneakers in your child’s locker.
Exemption Policy Exemptions from sports will be granted only under highly specialized circumstances. Students must participate in at least two seasons of Green Vale sports. The deadline to apply for a fall exemption is August 30; for the Winter season is December 1, and the Spring is March 10.
Page 23
VI. Health & Safety Emergency Information & Snow Day Announcements In case of emergency or weather-related closing, we will notify families via the GVS mobile app. The School’s emergency calling system will deliver home, text, and email messages. You may also check www.greenvaleschool.org Generally, we follow the lead of North Shore Schools on all weather-related closings. In the event of school closing during the day, the School will notify families. Your child will not be sent home early unless someone is home and has been contacted by the School.
Medical Forms & Information Annual physical examinations forms must be submitted through Magnus Health prior to the start of the school year in September. The School will restrict the athletic activities of any children whose medical reports are not received prior to the start of school. State and local health departments require all children who attend any school to have had the proper immunizations, unless there is an approved medical dispensation. Medication If it is necessary for a child to take medication during school hours, the school nurse will be happy to cooperate with the family physician and the parent. In limited circumstances, students may carry asthma inhalers or Epi-pens during the school day if both the child’s physician and parent submit in writing, detailed prescription information and a statement of maturity indicating that the student is capable of handling the administration of an inhaler or Epi-pen. Cough drops, nasal sprays, Advil, etc. are not allowed to be in the possession of children. Illness & Injury The school nurse is responsible for making healthcare-related decisions during school. Should a child become ill or hurt, the school nurse will alert the parents. We ask parents to look for signs of illness before their children leave for school in the morning. In the case of fever, a child must be fever-free for 24 hours (without the use of fever-reducing medicines) before returning to school. Contagious diseases, infections and rashes must be reported to the school nurse.
Nut-Aware Policy Green Vale is a nut-aware school. It is important that no one brings nuts or nut products into the school or to school events. Parents should be aware of this policy and make every effort to ensure strict compliance.
Head Lice Policy If a student is found to have head lice, the school nurse will notify the parent or guardian, and the student must go home for treatment. Students may return once treatment has begun, with a note from the lice treatment provider confirming treatment. Additionally, a letter will be sent to all parents in that grade with guidance on how to check their own children for lice.
Page 24
VII. Discipline Expectations for Conduct Green Vale emphasizes strength of character and quality of community as much as academic excellence. The tenets of respect, responsibility, caring, and citizenship are central to school life. When infractions occur, students engage in a reflective process grounded in these values, providing an opportunity to learn, take accountability, and grow. It is always our hope that serious disciplinary measures will not be required, however the right of suspension or expulsion, without refund of tuition, has been reserved for extreme cases. Major Infractions The following behaviors on school property or during school-sponsored trips constitute Major Infractions. They result in automatic suspension, exclusion from Head of School’s List (Upper School) and a parent-administration discussion about further consequences, including expulsion • Bullying or harassment (as defined below) of a Green Vale student either on or off campus • Possession and/or use of controlled substances, alcohol, or tobacco in any form • Possession and/or use of weapons or explosive devices, including fireworks • Use of any incendiary device or tampering with fire equipment Serious Infractions The following behaviors on school property or during school-sponsored trips will result in automatic detention, with a consideration of suspension and/or exclusion from Head of School’s List. This policy pertains to Upper School students. • Stealing • Destruction of property • Network system abuse or hacking • Physical confrontation • Disrespectful behavior toward adults or classmates • Dishonesty (e.g. lying, cheating, plagiarism, cutting class) Minor Infractions Minor infractions consist of rule violations and inappropriate behavior at the discretion of a teacher or division director who will determine immediate consequences. An accumulation of minor infractions may result in more formal disciplinary action. Minor infractions include, but are not limited to: • Roughhousing • Unsportsmanlike conduct • Inappropriate or distracting behavior • Unprepared for class, tardiness, or unexcused absence from any part of school day • Personal use of electronic equipment or phones without permission
Page 25
• Three incomplete homework assignments • Dress code violations • Gum chewing • Procedural violation or other behavior deemed unfavorable
Bullying & Harassment Green Vale is committed to a community grounded in kindness, acceptance, and respect for the differences among us. No student should be subjected to bullying or harassment by another student. This policy applies while students are at school and at school-sponsored activities, and it may also apply to conduct off campus when that conduct affects our school environment. Definition of Bullying and Harassment Bullying and harassment mean the creation of a hostile environment by conduct, or by threats, intimidation, or abuse (both verbal and nonverbal), including cyberbullying, that: • Seriously interferes with educational performance, opportunities, or benefits; • Causes a student to fear for their mental, emotional, or physical wellbeing, or could reasonably be expected to; • Causes physical injury or emotional harm to a student, or could reasonably be expected to; or • Takes place off campus but creates — or could foreseeably create — a risk of substantial disruption at school, or could reasonably be expected to reach school property. Examples of harassment include but are not limited to slurs, jokes, comments, teasing, social media posts, and other offensive conduct relating to race, religion, color, sex, gender identity, sexual orientation, national origin, citizenship, or disability. It also includes sexual harassment. Bullying takes many forms, but all involve using power to hurt or exclude someone else. It may be physical (hitting, kicking, pushing), verbal (name-calling, taunting, threatening, or spreading rumors), or emotional and relational (harming or threatening a person’s friendships or sense of belonging). Cyberbullying — posting hurtful remarks or images, sending threatening messages, creating fake profiles, or posing as someone else online — falls within this policy as well. Such conduct can occur through any form of communication, directly or indirectly, and is covered whether it happens in person or through technology. Talking With Younger Children For our youngest students, these terms may not mean much. When explaining them, the simplest message is this: the School wants to know whenever anyone at school makes your child feel uncomfortable. Remind your child that it is never okay to call others mean names or to tease them in hurtful ways. These expectations apply to what children say, write, draw, and do when they play together. Reporting Bullying or Harassment If a student believes they have experienced bullying, harassment, or related misconduct, and they feel safe doing so, they may look at the person and ask them to stop in a calm, clear voice.
Page 26
If speaking up feels too hard or unsafe, they should walk away. A student who witnesses misconduct may ask the person to stop or help the target report it. Expectations vary by age: our youngest students are simply encouraged to tell a teacher, parent, or other trusted adult whenever someone makes them feel uncomfortable. How to Report Any student who experiences misconduct, witnesses it, worries about retaliation, or has relevant information is urged to report it promptly, in person or in writing, to their Division Head or to any administrator or faculty member they trust. A student who would rather not report alone may bring a classmate along. Parents or guardians with relevant information should notify the appropriate Division Head or the Head of School right away. Under New York’s Jack Reid Law, any School employee who witnesses, receives a report of, or otherwise becomes aware of bullying or harassment must: • Report the incident orally to the Head of School or appropriate Division Head within one (1) school day; and • Submit a written report to the Head of School or appropriate Division Head within two (2) school days of that oral report. The School cannot promise complete confidentiality, since some information may need to be shared during an investigation. We will, however, handle all information with discretion and share it only on a need-to-know basis. No Retaliation Retaliation against anyone who reports misconduct in good faith or takes part in an investigation is strictly prohibited. Reports of retaliation are handled through the same process as reports of misconduct, and the School will act promptly to protect students against it. Honest Reporting False or exaggerated accusations can seriously harm innocent people, so the School expects everyone involved to be honest and forthcoming. Anyone who knowingly makes a false accusation may face disciplinary action. A report made in good faith will never result in discipline, even if the investigation does not confirm it. How the School Responds When the School receives a report of bullying, harassment, or retaliation, the Head of School or appropriate Division Head will promptly begin an impartial investigation, either directly or through another staff member or, when appropriate, a third party. An investigation may include interviews with those involved and anyone with relevant information, along with review of any documents, emails, or messages. We aim to be both prompt and thorough, and to treat everyone involved with respect and compassion. When the investigation concludes, the School will share its findings with the student who was the target of the reported conduct and, as appropriate, their parents or guardians. Throughout the process, we make every effort to keep those involved informed, to the extent confidentiality and fairness allow.
Page 27
In every case, the School takes prompt, appropriate steps to keep students safe, stop the conduct, and prevent retaliation. Where a policy violation is found, the administration determines the consequences, which may include disciplinary action, expulsion, or other remedial action.
Consequences for Misconduct Division heads determine disciplinary measures in response to infractions, with the involvement of the Head of School as appropriate. The student and parents are notified of any infraction by the division head. Depending on the severity of the infraction, a detention, suspension, or expulsion from school may result, as well as more situation specific consequences such as missing recess or temporary device confiscation. The School maintains disciplinary records concerning incidents of bullying and harassment. Minor or one-time incident records will be maintained for a minimum of one year. Major or recurring incident records will be maintained for the duration of the time that the student in question is at Green Vale. Major Infractions Major Infractions result in automatic suspension, exclusion from the Head of School’s List (Upper School), and a parent-administration discussion about further consequences, including expulsion. Serious Infractions Behaviors on the list of Serious Infractions will result in automatic detention, with a consideration of suspension and/or exclusion from the Head of School’s List. Minor Infractions Minor Infractions are addressed in the moment where and when they occur. An accumulation of minor infractions may result in a formal disciplinary action. Any Upper School student receiving four minor infractions during a trimester will be assigned to a Friday afternoon detention from 12:30 until 2:00 pm, unless otherwise noted by the division head. If a student receives more than one detention in a trimester, he/she becomes ineligible to receive Head of School’s List recognition, and a parent conference is required. An additional detention, even in the following trimester, will result in the student going before a Conduct Committee. This committee is composed of the relevant division head and selected faculty representatives. They will meet with the student to discuss his/her disciplinary record and overall status at the School. Weighing the needs of the School and the needs of the student, this committee will make a discipline recommendation to the Head of School, which may or may not include expulsion, suspension, restrictions from school functions, community service, additional detention, and consideration as to whether Green Vale is the appropriate school. Student Searches
Page 28
Green Vale reserves the right to search student belongings at any time and for any reason.
Page 29
VIII. Parent-School Interactions Communication with the School Effective channels of communication between parents and the School are critical to the success and well-being of each student and of our community as a whole. The homeroom teacher or Upper School advisor is always the first point of contact for any questions or concerns. (The GVS email convention uses the first initial and last name of each person @greenvaleschool.org. For example, Jesse Dougherty is jdougherty@greenvaleschool.org.) The next level of contact is the division head. Other resources may include Parents Association grade reps and officers, other senior administrators, and the Head of School. As stated in the Parent Code of Conduct, the utmost respect is a firm expectation that should guide all interactions with teachers, administrators, and staff, regardless of the nature of the concern. We also remind parents to remember that all decisions reflect careful consideration of both individuals and the collective needs of the community. The School continues to welcome the expression of legitimate concerns and constructive dialogue
Parent/Teacher Conferences Teacher conferences are available for parents on the designated Conference Day (see school calendar). At this time classroom and/or subject area teachers discuss student progress. Other conferences can be scheduled at another mutually convenient time, at the request of either the School or a parent. Please refrain from engaging teachers at the start of the school day in personal Conferences. It is important for the students to begin each day with the full attention of their teacher.
Tutoring As a general principle, Green Vale does not recommend extra tutoring except in certain circumstances. If tutoring becomes necessary, as in when a child unavoidably misses a large number of school days or has special learning needs, parents are advised to contact the division head. The guidelines for this extra tutoring are as follows: All tutoring must be done in consultation with the School Director to ensure the maximum benefit for the student. The currently assigned Green Vale teacher is not allowed to do extra tutoring for a fee. That teacher should find time during the school day to work with classroom students. A different Green Vale teacher may be hired and payment is made directly to him/her. Parents must sign a disclosure form and a waiver of liability prior to the commencement of a tutoring relationship with a Green Vale faculty member. The child's classroom teacher(s) will be notified when any child receives tutoring. Teachers are not permitted to engage in tutoring on campus. Parents are urged to provide a space for tutoring that is quiet but open. Faculty members are not permitted to tutor students in their bedrooms or in rooms with closed doors.
Page 30
Visitors/Parents on Campus To minimize interruption during the school day, parents and visitors may not be on campus without a pre-arranged appointment or meeting. This includes delivery of items (sports gear, books, forgotten assignments, etc.) which may only be left in the front office, never in the child’s cubby or locker.
Supervision During Events Parents are expected to supervise their children at all school-sanctioned events such as athletic games, grade events, concerts, plays, fund-raisers, etc.
Classroom Parties The general goal of a class party is to provide students with an opportunity to celebrate a particular holiday or event in a fun and inclusive way. Due to allergies, outside food is not permitted. For some occasions, the school’s dining hall provides a small, allergy-safe treat. Celebrations will focus on activities, crafts, or games. Teachers will communicate specific needs or requests for parent contributions related to these activities. The major goal is to keep it simple. Parties do not need to be over the top. Classroom parties should not require excessive preparation or set-up unless otherwise indicated by the teacher. In an effort to reduce plastic use on campus, NO plastic water bottles or balloons are allowed. Paper cups or the students’ own water bottles can be filled. Goodie bags, party favors, unsolicited classroom decor including balloons and centerpieces are not appropriate for classroom celebrations, and they tend to be disruptive and/or unsustainable.
Social Events – Off Campus Social events occurring outside of school hours may occasionally have an adverse impact on the daily life of school. Parents are asked to be mindful of this and to make every effort to prevent a negative impact on school life by adhering to the following guidelines: Invitations should not be distributed at school nor should children be picked up at school to depart for a group social event unless all members of a class are included. Large parties should be inclusive: individuals or small groups should not be excluded. (It is acceptable, however, to invite only the girls or only the boys, or your entire homeroom class.) Parents should verify party details with the host as to chaperoning, activities, expected behavior, arrival and pick-up plans, etc.
Requests for Teachers The Administration and Faculty give careful thought and consideration to the sectioning of individual students. The School does not solicit parental requests for sectioning students; therefore, special requests for teachers or placement should not be made.
Divorced or Separated Parents
Page 31
It is the School’s intent to treat each parent equally in cases of separation or divorce. Each parent will receive report cards and evaluations, as well as all school information and publications. The School should be informed if family or custody situations change throughout the year. Conversations with the teachers and administration should center on the welfare of the child.
Teacher Gifts Many Green Vale families want to show appreciation for faculty members during the holidays and at the end of the school year. The School recommends that families neither give gifts nor faculty members accept gifts of significant value, lavish entertainment, or other benefits from families or students. Special care must be taken to avoid even the impression of a conflict of interest. The Parents Association does not coordinate grade-wide teacher gifts; it is at the discretion of individual families.
Early Childhood Playground The Early Childhood (EC) playground is in use by classes throughout the school day and by Extended Day students after school. Once your child has been picked up, they and any siblings or other children with you may not stay to play on the playground, whether during the school day or after school. Keeping the playground clear allows our teachers to give their full attention to the students in their care. Thank you for your cooperation.
Dogs on Campus For safety reasons, dogs are not allowed on campus. Dogs must also remain in the car during arrival and dismissal.
Page 32
IX. Advancement/Admissions Development The Annual Fund is 100% allocated toward Green Vale's day-to-day financial needs, supplementing tuition/fees and a conservative draw from the endowment. The percentage of parents who make a gift (of any size) to the Annual Fund is very important, and the School aims for 100% parent participation. High participation is a vote of confidence, an important sign that virtually all parents support the mission of the School.
Enrollment & Tuition Contracts for the next school year are issued in early winter and due three (3) weeks after issuance. The School will reserve a place for the Student provided that the School receives a signed electronic agreement and non-refundable deposit in the amount of 10% tuition by the contract due date. Green Vale School utilizes Blackbaud Tuition Management for the processing and collection of tuition and fees. Tuition can be paid either in one or two installments (July and December), or over a 10 month period starting in July. The 10th month plan typically carries a small annual fee. Depending on the plan selected, families will receive a monthly invoice or a debit reminder directly from Blackbaud. A family’s obligation to pay the tuition and fees set forth in the Tuition Schedule is unconditional, and no portion of such fees will be refunded or canceled, notwithstanding absence, withdrawal or dismissal from the School. This contract may be terminated, without further obligation by either party, if written notice of cancellation is provided to the School, prior to June 1. In the event that the School refers collection of overdue amounts to its attorney, the family agrees to pay the School's cost of collection, including reasonable attorneys' fees and court costs Green Vale believes that a positive and constructive working relationship between the School, the student, and a student’s parents (or guardians) is essential to the fulfillment of the School’s mission. Thus, in the sole discretion of the Head of School, the School reserves the right to terminate, or not renew, the enrollment of a student for any reason. Such reasons may include, but are not limited to, actions by the student or his parents (or guardians) that generally undermine a constructive relationship with the school or otherwise interfere with the School's accomplishment of its educational purposes, delinquency with respect to tuition or charges, and failure to execute and abide by the Parent Code of Conduct. The School, through the Head of School, similarly has the sole discretion to dismiss or suspend a student for any reason, including, but not limited to, the reasons set forth herein. The School may refuse to release any report cards, transcripts, diplomas or other records at any time when there is an overdue balance on a tuition account.
Page 33
X. Parents’ Association Every Green Vale parent is a member of the Green Vale Parents’ Association. With an all volunteer leadership consisting of officers and representatives for each grade level, the PA keeps the entire parent body informed, engaged, included, and supported as each family shepherds their children through a Green Vale education. The PA holds various events throughout the school year and may be reached at gvspa@greenvaleschool.org. There are many volunteer opportunities within the Parents’ Association. To learn more, please visit the PA page on the school’s website.
Expectations for PA Volunteers Participation in the Parents Association (“PA”) is an integral part of the Green Vale experience. Sincere, good-faith efforts to honor the content and spirit of the following Expectations for Volunteers are imperative to fostering a harmonious community and productive environment for all. Objectives of the PA • Support the School’s Mission and community through broad parent volunteerism • Develop parent leadership and build capacity for greater involvement • Nurture a cooperative working relationship between parents and faculty/staff • Conduct all duties with professionalism while demonstrating the highest standards of personal integrity. • Always treat others with respect. Courtesy goes a long way toward building an engaged community. • Follow the Parent Code of Conduct and uphold the Values of the School. • Be a good ambassador and seek out opportunities to introduce yourself to fellow parents and faculty/staff. • Embrace inclusion. • Be knowledgeable about Green Vale policies, procedures, and grade-specific needs. • When planning events, environmental impact and sustainability must be an important consideration. For example, more is not always “more”, especially if it produces excess waste. • Exercise discretion, sensitivity, and sound judgment in discussing Green Vale matters. • Collect constructive feedback that can be shared with the PA and administration to drive positive change. • Address rumors and misinformation. Seek assistance and/or insight from the PA leadership team when needed. • When you disagree, please employ the benefit of the doubt, and assume that there are larger implications beyond what may be apparent. • Prioritize school goals over personal interests.
Page 34
• Do your best, and don’t be afraid to ask for help!
Page 35