The Dobson Association, Inc. Board of Director’s Open Session Meeting September 20, 2018 7:00pm La Casita I.
7:00 pm- Open Meeting a. Pledge of Allegiance b. Roll Call-Establish Quorum c. Conflict of Interest of any Board Member for tonight’s meeting? d. Microphone Adjustment
II.
Homeowner Comments
III.
President’s Report
IV.
Approval of Board of Director’s Minutes August 16, 2018 Minutes
V.
Director’s Report
VI.
Committee Reports-Limited to three minutes each a. Budget & Finance Committee-Jeff Brosman i. Report b. Master Planning Committee-Sandy Murray i. Report c. Architectural Committee-Louis Thiele i. Report d. Water Management Committee-Gary Smith i. Report e. Marketing Committee-Louis Thiele i. Report f. AdHoc Documents Committee-Jeff Brosman i. Report g. Recreation Committee-no meeting in summer i. Report
VII.
Unfinished Business None
VIII.
New Business a. Gas powered pontoon on Lake 7 b. Mulcahy Invoice $5059.30 c. Holiday Lights-over 5k in costs-Over Spending limit of 3k or 5k d. Raise Community Manager spending limit from $3,000 to $5,000 e. Lake 1 Shelf Refurbishment $70,000 f. Pool Hours-Nightly and Holidays Staff securing each location g. Policy Document h. Turtle Study Proposals-May not be ready
IX.
Discussion a. b. c. d. e. f. g.
X.
Pool Chemical SOP Habitual/Chronic CCR Offender Mike Kassel computer maintenance update Fobs Rose Garden 2019 Budget 2019 Assessment
Adjournment
Addendum: Discussion Items-Two minutes from each Board Member total time a. Dobson Ranch branded Benches- The sample at Los Altos is uncomfortable b. Finance & Budget-Committee Guidelines/Requirements c. Emergency Policy Re-write
Addendum completions Pool monitoring and chemical levels to the Board Email blast with downloadable/agenda and minutes Reserve Study Presentation All pools staffed and monitored on all legal holidays-Los Alto and Saratoga open-Monitor use Transferring from Operating to the Reserve Fund-OK per Butler/Hanson
Awaiting Action for Board Agenda a. b. c. d. e. f.
2019 Assessment - Budget & Finance Election Committee-To Finance & Budget, costs involved, policy? Ranchers Roundup/Website Updating, Photos, Chronologically-To: Marketing Committee Signage-Permanent and Temporary-To Marketing Committee The Dobson Association, Inc. Board of Director’s Discipline Protocol Computer Services-Joan, Louis