The Dobson Association, Inc. Board of Director’s Open Session Meeting October 18, 2018 7:00pm at La Casita Recreation Center-Grande Room I.
7:00 pm- Open Meeting a. Pledge of Allegiance b. Roll Call-Establish Quorum c. Conflict of Interest of any Board Member for tonight’s meeting? d. Microphone Adjustment
II.
Homeowner Comments
III.
President’s Report a. Lake 2 Report b. Storm Up-date
IV.
Approval of Board of Director’s Minutes September 20, 2018 Minutes
V.
Community Manager’s Report
VI.
Committee Reports-Limited to three minutes each a. Budget & Finance Committee-Jeff Brosman Report b. Master Planning Committee-Sandy Murray Report c. Architectural Committee-Louis Thiele Report d. Water Management Committee-Gary Smith Report e. Marketing Committee-Louis Thiele Report f. Ad-Hoc Documents Committee-Jeff Brosman Report g. Recreation Committee-Joan Long Report h. Lake Habitat Committee New
VII.
Unfinished Business a. Policy Document b. Lake 1 Shelf Proposal-adding rip rap rock
VIII.
New Business a. Board Approvals for items over $5000.00 b. Approval of Butler Hansen CPA Engagement Letters (1 Year Contract) c. Cleaning/Janitorial Services d. Used v-8 truck for hauling heavier loads, proposed NTE of $20,000 e. 2019 Budget f. 2019 Assessment g. New Tennis benches for all tennis courts (total 12) built in house Cost approx. $200 each
IX.
Discussion a. b. c. d.
X.
Mike Kassel computer maintenance update Habitual/Chronic CCR Offender Fobs Rose Garden
Adjournment
Addendum: Discussion Items-Two minutes from each Board Member total time a. Dobson Ranch branded Benches- New sample and tennis court benches b. Finance & Budget-Committee Guidelines/Requirements c. Emergency Policy Re-write d Reserve Study Presentation-new due approximately December 2018
Addendum completions Pool monitoring and chemical levels to the Board-complete and SOP written Email blast with downloadable/agenda and minutes-Complete All pools staffed and monitored on all legal holidays-Los Alto and Saratoga open-Monitor use Pools, Los Altos and Saratoga, staffed on Holidays and closed and secured by staff-complete Transferring from Operating to the Reserve Fund-OK per Butler/Hanson-Budget and Finance October 15, 2018
Awaiting Action for Board Agenda a. b. c. d.
Election Committee-To Finance & Budget, costs involved, policy? Ranchers Roundup/Website Updating, Photos, Chronologically-To: Marketing Committee Signage-Permanent and Temporary-To Marketing Committee Computer Services-Joan, Bob B., Mike-On track for new bid or restructure