GSI US M4 Ops Manual for Pre Event

OPS MANUAL FOR PRE EVENT ULTIMATE SPEAKER

1 Copyright 2017 Global Success Institute

OPS MANUAL FOR PRE EVENT The purpose of your operations manual is to rely on a structured timeline and system in order to create an amazing experience at your event without having to reply on your brain to remember what needs to be done and when.

OPS BREAKDOWN Your operations manual will be broken down into the categories of experience that need to be taken care of:       

Briefing Agenda Attendees Crew Launch Stick Room

And then broken down for timing     

4 Weeks Out 3 Weeks Out 2 Weeks Out 1 Week Out 1 Day Out

4 WEEKS OUT

4 WEEKS OUT

Briefing

 Start putting together your briefing folder

Agenda

 Start structuring agenda, content & offer

Crew

 Reach out for crew members

Launch

 Launch your event

Stick

 Create stick campaign

Room

 Find appropriate venue and room  Book venue

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3 WEEKS OUT

3 WEEKS OUT

Briefing

 Briefing folder is together and you fill it in as you progress towards your event

Agenda

 Finalize your agenda, content & offer

Crew

 Lock in crew members  Create email sequence for crew updates

Attendees

 Have a list of attendees  Make sure they are receiving stick communication

Launch

 Track launch numbers  Potentially make tweaks

Stick

 Stick should be tracking  Track stick numbers and open rates

Room

 Confirm agenda, timing, catering if applicable & video & audio requirements  Check stock – Products, registration equipment, room stationary etc.

2 WEEKS OUT

2 WEEKS OUT

Briefing

 Briefing folder is together and you fill it in as you progress towards your event

Agenda

 Agenda finalized – Practice, practice, practice – Create handouts

Crew

 Crew emails continual  Tracking replies

Attendees

 Up to date list of attendees  Make sure they are receiving stick communication

Launch

 Track launch numbers  Potentially make tweaks

Stick

 Stick should be tracking  Track stick numbers and open rates

Room

 Confirm all stock is ordered or full

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1 WEEKS OUT

1 WEEKS OUT

Briefing

 Briefing folder is together and everything up to date

Agenda

 Agenda finalized – Practice, practice, practice

Crew

 Crew emails continual  Tracking replies

Attendees

 Up to date list of attendees  Make sure they are receiving stick communication

Launch

 Track launch numbers  Potentially make tweaks

Stick

 Stick should be tracking  Track stick numbers and open rates of emails, text messages etc.

Room

   

1 DAY OUT

Confirm all stock Any displays or mock ups created Handouts printed All forms printed and ready

1 WEEKS OUT

Briefing

 Briefing folder is together and everything up to date

Agenda

 Agenda finalized – Still practice, practice, practice

Crew

 Crew 100% good to go

Attendees

 Up to date list of attendees  Make sure they are receiving stick communication

Stick

 Stick should be tracking  Track stick numbers and open rates of emails, text messages etc.

Room

 All equipment in room & set up as much as possible  Name badges printed

4 Copyright 2017 Global Success Institute

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5 Copyright 2017 Global Success Institute

NOTES __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________

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Phone: 1800 094 927 Fax: +61 3 9645 7002 Email: wow@globalsuccessinstitute.com.au Website: www.globalsuccessinstitute.com.au

ULTIMATE SPEAKER

Edition 1 | Version 1 | August 2017 Published by Global Success Institute

Copyright 2017 Š Global Success Institute All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, mechanical or electronic, including photocopying and recording, or by information storage and retrieval system without permission in writing from the publisher.

In some instances, people or companies portrayed in this book are illustrative examples based on the author’s experiences, but they are not intended to represent a particular person or organisation.

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ULTIMATE SPEAKER Speak to the team at the back of the room to find out more…

GLOBAL SUCCESS INSTITUTE Suite 40, 37-39 Albert Rd. Melbourne 3004 Australia CALL 1800 094 927 EMAIL wow@globalsuccessinstitute.com.au VISIT www.globalsuccessinstitute.com.au Copyright 2017 Global Success Institute

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