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EMERGENCE RESPONSE PLAN

POLICY

Emergency Response Plan (ERP) Policy 1. Policy Statement [School Name] is committed to safeguarding the health, safety, and welfare of all students, staff, visitors, and contractors on school premises and during school-related activities. This Emergency Response Plan (ERP) Policy establishes the framework for preventing, preparing for, responding to, and recovering from emergencies in compliance with UAE Civil Defence regulations, KHDA directives, and the UAE Fire and Life Safety Code of Practice.

2. Purpose The purpose of this policy is to:    

Ensure effective protection of life and property in emergencies. Provide clear procedures for staff and students to follow. Establish communication channels with parents and external agencies. Promote resilience, preparedness, and safety awareness within the school community.

3. Scope This policy applies to:   

All staff, students, contractors, and visitors on school premises. School transport services (buses). Off-site educational visits, trips, and extracurricular activities.

4. Roles and Responsibilities School Leadership (Principal/Headteacher)   

Acts as the Incident Commander in all emergencies. Liaises with Civil Defence, Police, Ambulance, KHDA/ADEK, and other authorities. Approves official communication with parents and stakeholders.

Emergency Response Team (ERT)    

Safety Officer – ensures compliance with UAE safety codes, conducts drills. Fire Wardens/Marshals – support evacuation, assist vulnerable individuals. Medical Officer (School Nurse) – provides first aid and coordinates medical response. Communications Officer – manages internal/external communication.

Teachers and Support Staff  

Lead students during evacuation or lockdown. Maintain calm and accountability using class registers.

Students  

Follow safety instructions and participate in drills. Report hazards immediately to staff.

5. Types of Emergencies Covered      

Fire and explosions Medical emergencies & infectious disease outbreaks Natural disasters (sandstorms, earthquakes, flooding) Security incidents (intruder, terrorism, bomb threat) Transportation accidents (school buses) Utility disruptions (power, water, gas leaks)

6. Emergency Procedures 6.1 Fire and Evacuation     

Fire alarm activation triggers full evacuation. Staff escort students to designated Assembly Points. Fire Wardens check all classrooms, washrooms, and labs. Registers taken and missing persons reported immediately. Re-entry only after Civil Defence “all-clear.”

6.2 Lockdown (Security Threats)   

Code Red announced over PA. Students and staff lock doors, switch off lights, stay silent away from windows. Await instructions from Incident Commander or Police.

6.3 Medical Emergencies    

School Nurse administers first aid. Emergency cases reported to Ambulance (998). Parents contacted immediately. Records maintained in the Medical Logbook.

6.4 Transport Emergencies   

Bus drivers and attendants trained in emergency evacuation. Each bus equipped with fire extinguisher and first-aid kit. Parents and school leadership informed promptly.

7. Communication Protocols  

Internal: Fire alarm system, PA announcements, staff WhatsApp/alert groups. External: Civil Defence (997), Police (999), Ambulance (998), KHDA/ADEK emergency lines.

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Parents notified via SMS/email in case of incidents.

8. Training and Drills     

Fire Drills – once per term. Lockdown Drills – once per academic year. Evacuation (Natural Disaster) Drills – annually. First Aid and CPR training for staff – annually. Induction training for new staff on ERP policy.

9. Post-Emergency Recovery    

Incident debrief with staff and students. Counselling and emotional support provided when needed. Business Continuity Plan activated (online learning/temporary relocation). ERP Policy reviewed after each major incident or annually.

10. Compliance and Review   

Policy aligns with UAE Civil Defence, KHDA/ADEK, and British Curriculum safeguarding requirements. Reviewed annually by the School Leadership Team and Safety Committee. Approved by the Governing Board/School Owner.