Job Profile of Staff

JOB PROFILE- DIRECTOR ROLE: -

Custodian and Team Leader of Professional Staff in the Organization, Manages Administration and Secretarial work of the National Association.

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Secretary of Rules Committee, Finance Committee, National Executive Committee, National Council and other Committees as may be constituted under the rules.

RESPONSIBLE TO: -

President of the National Association

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Chief National Commissioner

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National Treasurer

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National Advisors

RESPONSIBLE FOR: -

Responsible to the Chief National Commissioner/Additional Chief National Commissioner in Planning, Supervising and Consolidating the work of all Professionals and Administrative Staff co-ordinating Training and programme activities.

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Preparing and implementing the programme of work and activities in connection with the development of the Organization and supervision of the NSO/MO under the direction of the Chief National Commissioner.

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To prepare the agenda, issue notices and conduct Meetings of the Rules Committee, National Executive Committee, National Council and all other Committees in stipulated time frame with due consultation and approval of the Chief National Commissioner/ Additional Chief National Commissioner.

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Responsible for due and effective day- to- day administration of the National Association like Monitoring, Management and development of Policies, systems, processes and personnel involved. Able to make decision on behalf of the Organization and acts in its best interest. Perform a support, supervisory and leadership role in the Organization.

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Expected to be aware of the financial status of the Organization and is required to make decisions on financial accountability. Responsible for managing the risks of the organization by ensuring proper financial planning and record-keeping as well as reporting financial position to the Chief National Commissioner/Additional Chief National Commissioner from time to time.

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Responsible in contributing to Strategic Priorities of the Organization in Planning and development and probably keeping records and reports to the Chief National Commissioner/Additional Chief National Commissioner, National Executive Committee and National Council.

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Responsible for the success of the Professional team in the Organization-Develop and lead a team of high performing professionals and consulting staff.

Job Profile – Director, The Bharat Scouts and Guides

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Transforming, propose & develop new innovative Policy alternatives, Models and Ideas to manage with constant changes in the Organization. Support and advice Policy/decision in par with WOSM/WAGGGS.

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Responsible to meet Government Decision-Makers, Government Bureaucrats setting long term goals and strategies for the Organization.

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Liaising with members outside the Organization or donors, initiate and foster Partnership programmes and procure fund for the Organization to undertake innovative activities.

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Responsible to be approach Ministry of Youth Affairs & Sports, Govt. of India and other CSR Departments, agencies, corporate etc. to raise fund for the organisation under the guidance of official concern.

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To ensure safety and security of Professional and other Staff in terms of finance and other benefits of the staff.

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Responsible to make appropriate recommendation on adoption of Standard Operating Procedures (SOP) in the Organization.

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Play a mediating role that helps build trust and confidence in the development of the Organization.

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To appoint the salaried members of the staff in accordance with the Staff Recruitment and Service Rules of the Organization on the terms and conditions contained in the order of appointment subject to the approval of the Chief National Commissioner.

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To up-keep and maintain all relevant record Registers, books, papers and other records consisting of moveable and immovable properties, assets etc. of the National Associations.

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In charge of all correspondence and communication of the National Association.

Responsible to make cordial relation with State Associations, other NSO’s, WOSM, WAGGGS.

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Head of the Professionals delegates, supervise and evaluates the jobs of different departments and reports to the Chief National Commissioner through Additional Chief National Commissioner.

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Editor and Publisher of the official organ of the National Association and all other journals and pamphlets of the Association, unless otherwise provided.

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Responsible for implementation, evaluation and achievement of Strategic Priorities of the Organization on Mission Statement of the Movement. Monitoring the programmes for achieving the National Target’s & Priorities.

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Processing for issuance and Renewal of Charters of the State Associations, Warrant of appointments at National and State Chief Commissioners and State Commissioners at state level.

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Responsible to over-see and report to Chief National Commissioner that State Associations are functioning as per provisions made in the Rules of the Organization.

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Supporting the State Associations in achieving National targets. Assisting weaker States with allotment of available resources in their growth & development.

Job Profile – Director, The Bharat Scouts and Guides

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Convening the Performance Review Appraisal of the Professionals and other administrative staff.

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To initiate arrangement of Press Conference time to time and make effort for regular publication of the programme & activities of BSG in Print & Electronic Media.

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To assist the National Treasurer and others to generate fund for the Organization and set long-term financial goals to be self-sufficient and self-dependent.

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Review, research and suggest appropriate recommendation to the Chief National Commissioner to amend the rules prescribed in the Rules Book of BSG and develop new management Policy.

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To lead, manage and co-ordinate the effective recruitment, retention and recognition of the Adult Members of BSG in accordance with the Constitution, Organizational Rules and Policies on the recommendations of the Chief Commissioner.

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Responsible to ensure Job Security of Professionals of the Organization and recognize them through departmental promotions and also through award system.

ACCOUNTABLE FOR: -

Over-all growth & development of the Organization.

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Proper Management and Monitor the impact and success of the Headquarters.

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Enforcing financial discipline of National Association.

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Achievement of the Mission of Scouting.

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To promote Standard Operating Procedures (SOP) in the Organization.

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Updating the Rules, APRO, SOT etc. as per the need and changes occur.

REQUIREMENTS: -

A leader with Excellent Organizational management Skills, Excellent Written and Verbal Communications, having confidence and ability to develop strong Communication skills including interaction and involvement across multiple Departments.

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A leader with high level of Professional Competency and inter-personal skill, excellent critical thinking, analytical and problem solving skills.

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A leader with ability to communicate with individual at all level in the Organization and with external contacts in an articulate, Professional manner while maintaining secrecy of office.

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A leader sustains and upholds the Organizational Vision and keep beliefs in Mission of Scouting.

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A leader with ability to quick make decisions in sensitive and sometimes critical areas and present decisions to appropriate individuals. Ability to adapt responses to situations while maintaining procedural and regulatory integrity.

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MBA or ready to attend Management Course organised by APR/WOSM or World level, if not attended.

Job Profile – Director, The Bharat Scouts and Guides

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To regularly attend Meetings/Seminars/Workshops organised by APR/WOSM or World level to keep himself updated.

WORK RELATIONSHIP: WITHIN THE ORGANISATION - President of the Association - Vice-Presidents of the Association - Chief National Commissioner - Addl. Chief National Commissioner - Chief Commissioner (S) & (G) - International Commissioner (S) & (G) - National Commissioners - Dy. National Commissioners - Dy. International Commissioner - National Commissioners (Headquarters) - Advisors - National Treasurer - All Joint Directors - All Deputy Directors - All Assistant Directors - All ROC’s and NHQ staff - National Council - National Executive Committee - Rules Committee - Committees members - State Chief Commissioners - State Commissioners - State Secretaries - SOC’s & STC’s

Job Profile – Director, The Bharat Scouts and Guides

OUTSIDE THE ORGANISATION - Govt. Department like Ministry of Youth Services & Sports, HRD, Railways, Corporate Sector etc.

- Educational Institutions, Head of institutions, Departments - Political Leaders and Govt. Bureaucrats - Other Sister Organizations, NGO’s etc.

- Community Leaders - Print & Media - Any other Individual / Departments / Organizations.

JOB PROFILE- JOINT DIRECTOR (SUPPORT SERVICES)

ROLE: - To Assist the Director -

In the Management of the Organization.

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Financial Stability & Publication of the Organization.

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To arrange availability of literature and equipment.

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As Joint Secretary of Rules Committee, National Executive Committee and National Council and other Committees.

RESPONSIBLE TO: -

President and Vice Presidents

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Chief National Commissioner

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National Treasurer

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Director

RESPONSIBLE FOR: -

Responsibilities as given in BSG Rule 28.12

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Planning, Supervising and consolidating the work of all Professionals and Administrative Staff co-ordinating Training and programme activities.

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Preparing and implementing the programme of work and activities in connection with the development of the Organization and supervision of the NSO under the direction of the Chief National Commissioner.

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Preparing the agenda, notices and arrangement of the Meetings of the Rules Committee, National Executive Committee, National Council and all other Committees in stipulated time frame with due consultation and approval of the Director.

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To assist Director for due and effective day-to-day administration of the National Association like Monitoring, Management and development of Policies, systems, processes and personnel involved.

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Financial Accountability of the Organization, Expected to be aware of the financial status of the Organization. Responsible for managing the risks of the organization by ensuring proper financial planning and record-keeping as well as financial reporting to the Director from time to time. To periodically review financial stability of the Organization, and make recommendations to appropriate authorities.

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To Initiate Plan to generate fund for the Organization and set long-term financial goals to be self-reliant and self-dependent. Ensure the use of funds compliance with conditions set by the funding bodies and Finance Committee decisions.

Job Profile – Joint Director (Support Services), The Bharat Scouts and Guides

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In contributing to Strategic Priorities of the Organization in Planning and development and probably keeping records and reports to the Chief National Commissioner, National Executive Committee and National Council in the absence of the Director.

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To up-keep and maintain all relevant records, Registers, books, papers and other records consisting of moveable and immovable properties, assets etc. of the National Associations.

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To prepare Annual Report and the Annual Census of the Organization and to ensure IRF & Affiliation fee is received in time from SSO’s and making such payment to WOSM/WAGGGS in stipulated time frame.

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Be a Sub-editor and Publisher of the official organ of the National Association, all other journals and pamphlets of the Association, unless otherwise provided. Helping in Publication and translation of approved Scout/Guide Literatures and also in different regional languages.

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To initiate arrangement of Press Conference time to time and make effort for regular publication of the programme & activities of BSG in Print & Electronic Media. Initiate production of newsreel, Documentary Film and Publicity of the progress and development of BSG through their medium.

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Supporting the State Associations in achieving National targets and assisting weaker States to get financial sanction from the appropriate authority through Project Advancement Courses etc.

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Integrating the Policies, Procedures, best practices and standard of high quality training & programme determined by the Organization.

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In implementation and achievement of Strategic Priorities especially on Management, Finance, and Communication & Public Relations in the Country in consonance with the vision Statement of the Organization.

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In fostering cordial relationship & liaison with the Ministry of Youth Affairs & Sports, HRD, Information and Broadcasting, Government of India. Press, Electronic & Print Media, AIR, TV etc. and also to maintain cordial liaison with other NSO’s, WAGGGS/WOSM.

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To make efforts to procure funds through various Partnership programme with other similar Organizations as well as from the government of India.

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To promote Supply Service Department of the Organization and encourage innovative productions and sale of equipment’s, literatures, souvenirs, badges etc.

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Review, initiate, create and update Policies that help ensure the assets of the Organization are protected and appropriate recommendation be made.

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To ensure Policies and procedures for financial transactions are documented in a manual and the manual is reviewed annually and updated as necessary.

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To ensure approved financial policies and procedures are being followed as per the norms of the Government of India.

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To enhance formulating standard Marketing Strategy for promoting Scouting/Guiding in the Country as well as formulating strategy on Communication Policy of the Organisation.

Job Profile – Joint Director (Support Services), The Bharat Scouts and Guides

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To review manuals & systems of BSG and initiate appropriate expertise on quality surveillance on materials, equipment’s and items. Coordinate for effective communication system which includes latest technology at all level in BSG.

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For proper accounting, auditing and submitting financial statement of accounts annually in stipulated time line.

ACCOUNTABLE FOR: -

Over-all growth and development of the Organization.

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Proper Management and Monitor the impact and success of the Organization especially related to Financial Stability.

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Promotion of Sales through Supply Service Department.

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Achievement of the Mission of Scouting/Guiding.

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To promote Standard Operating Procedures (SOP) in the Organization.

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To initiate promote Visibility of the Movement.

REQUIREMENTS: -

A leader with Excellent Organizational management Skills, Excellent Written and Verbal Communications, having confidence and ability to develop strong Communication skills including interaction and involvement across multiple Departments, Print and Media.

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A leader sustains and upholds the Organizational Vision and keep beliefs in Mission of Scouting.

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A Leader with high Knowledge in Accounting Principle of the Organization.

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A Leader with excellent knowledge on Marketing Strategy and approaching Personality on Public Relations.

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A leader to attend Management Course organised by APR/WOSM or World level, if not attended.

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Need to Attend Course for Professional Top Leaders organised by WOSM/WAGGGS or World level.

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To regularly attend Meetings/Seminars/Workshops organised by WOSM/WAGGGS keep updated.

Job Profile – Joint Director (Support Services), The Bharat Scouts and Guides

WORK RELATIONSHIP: WITHIN THE ORGANISATION - Chief National Commissioner - Addl. Chief National Commissioner - Chief Commissioner (S) & (G) - International Commissioner (S) & (G) - National Commissioners - Dy. National Commissioners - Dy. International Commissioner - National Commissioners (Headquarters) - Advisors - All Office Bearers - National Treasurer - Director/Executive Director - Joint Director (S) & (G) - All Deputy Directors - All Assistant Directors - All ROC (Scouts/Guides) - National Council - National Executive Committee - Rules Committee - Finance Committee - Other various Sub-Committees - State Chief Commissioners - State Secretaries - SOC’s & STC’s

OUTSIDE THE ORGANISATION - Government Department like Ministry of Youth Services & Sports, HRD, Railways, Information & Broadcasting, Corporate Sector etc.

- Educational Institutions, Head of institutions, Departments.

- Political Leaders and Govt. Bureaucrats.

- Other Sister Organizations, NGO’s etc.

- Community Leaders.

- Print and Media - Any other Individual / Departments / Organizations which benefits the Organization.

Job Profile – Joint Director (Support Services), The Bharat Scouts and Guides

JOB PROFILE- JOINT DIRECTOR OF SCOUTS/ GUIDES (PROGRAMME & TRAINING)

ROLE: - Leader of the Organising& Training team of Scout/ Guide Wing.

RESPONSIBLE TO: - (through Director) -

Chief National Commissioner

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Addl. Chief National Commissioner

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Chief Commissioner (S/G)

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International Commissioner (S/G)

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Director

RESPONSIBLE FOR: -

Responsibilities as given in BSG Rule 29

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Preparing and implementing the programme of work and activities in connection with the development of Organization and supervision of the Scout/ Guide Wing under the direction of the Chief Commissioner (Scouts/ Guides)

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Responsible to the Director in Planning, Supervising and Consolidating the work of all Deputy Directors, Assistant Directors, Regional Organising Commissioners and other field staff of Scout/ Guide Wing co-ordinating Training and programme activities.

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Leader of the Organising & Training Team in the Country of Scout/ Guide Wing. He/She shall lead, guide and co-ordinate the work of all Dy. Directors, Assistant Directors, ROC’s, SOC’s and STC’s of Scout/ Guidewings in achieving the National Targets of the Organization.

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Responsible to organise and over-see successful conduct of all National level events.

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Convenor/Secretary of the Programme & Training Committee.

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Responsible in over-all Planning and Organising, implementation, evaluation of Youth Programmes and manages the annual budget for all the youth related activities and programmes ensuring that all operations run smoothly including safety, quality programming and assessable which meets the need of the Youth.

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Responsible to review Plan and identifying resources needed for Youth Programme.

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Responsible to oversee all subordinate officers and other field staff within the department and initiate to promote professional development of the staff, supervise staff by observations, evaluations, assignment of duties, administrative capability, assignment of areas, assignment of schedules and conducting events, programmes, trainings, Meetings etc. Providing feed-back and redirection to staff based on performance and areas needing improvement.

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Responsible for integrating the Policies, Procedures, best practices and standard of high quality training & programme determined by the Organization.

Job Profile – Joint Director of Scouts/Guides (Programme & Training), The Bharat Scouts and Guides

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Responsible for implementation and achievement of Strategic Priorities on Adult Resources, Youth Programme and Growth of Scout/Guide Wing in the Country in consonance with the vision Statement of the Organization.

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Planning, directing and supervising the work of Organising Staff of Scout/Guide Wing at the National level in achieving the National Targets keeping in view the Strategic Priorities of BSG.

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Responsible to initiate and develop encouraging and innovative Youth programmes in collaboration with other similar Youth Organizations.

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Organization and expansion of the Movement at the National Level with regard to Scout/Guide Wing using his/her initiative, knowledge and enriching experience.

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Organising National Level Jamborees, Camps, Conferences, Seminars, Workshops, projects etc.

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Helping and working in co-ordination with the Dy. Director (Scouts/Guides) Leader Training and guide to implement quality oriented training programmes.

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Helping in Publication and translation of approved Scout/Guide Literatures.

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Holding Dy. Directors, Assistant Directors, ROC’s of Scout/Guide Wing Performance Appraisal Meet.

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Helping and working in Co-ordination with the National Commissioners& National Commissioners (Headquarters) of Scout/Guide Wing and Chairman of various Committees in the performance of their functions.

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Responsible for monitoring International events of Scout/Guide Wing, preparing a Panel (Names of candidates) in consultation with International Commissioner (Scouts/Guides) for deputation of participants to various International events. Maintaining cordial liaison with other NSO’s, WAGGGS/WOSM

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Preparing a membership growth plan taking into consideration the National Youth Penetration Chart.

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Responsible to provide suitable recommendations on issue of Programme & Training Policy of Scout/Guide Wing, Planning, Supervising and Consolidation of the plan in achieving National Target & goals of the Organization.

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To periodically review of Programmes of Trainings and other events and activities, evaluate its effectiveness & quality standards and make recommendations to appropriate authorities.

ACCOUNTABLE FOR: -

Qualitative and Quantitative growth of the Movement at National level.

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Proper Conduct of National Level Events and Training Programmes of Scout/Guide Wing (Youth & Adult) in the Country.

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Manage and Monitor the impact and success of the Organization.

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Build trust and confidence in the development of the Organization.

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To promote Standard Operating Procedures (SOP) in the Organization.

Job Profile – Joint Director of Scouts/Guides (Programme & Training), The Bharat Scouts and Guides

REQUIREMENTS: -

Must be a Leader Trainer in any section of the concern wing.

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At least 15 year experience as Professional i.e. as DOC/DTC/SOC/STC at any level. The CNC may relax this condition in case of deserving candidate.

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A leader with Excellent Organizational and Project management Skills, Excellent Written and Verbal Communications, having confidence and ability to develop innovative Programmes for Youth and able to establish working professional relationship.

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A leader with high level of Professionalism and inter-personal skill, excellent critical thinking, analytical and problem solving skills.

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A leader with ability to communicate with individual at all level in the Organization and with external contacts in an articulate, Professional manner while maintaining necessary degree of Confidentiality.

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A leader sustains and upholds the Organizational Vision with new ideas to develop programmes to help motivate Youth.

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A leader with ability to quickly make decisions in sensitive and sometimes critical areas and present decisions to appropriate individuals. Ability to adapt responses to situations while maintaining procedural and regulatory integrity.

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Completed Advanced Management Course of APR/NHQ or ready to attend Management Course organised by APR/WOSM or World level, if not attended.

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Need to Attend Course for Professional Top Leaders organised by APR/WOSM or World level.

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To regularly attend Meetings/Seminars/Workshops organised by APR/WOSM or World level to keep updated.

WORK RELATIONSHIP: WITHIN THE ORGANISATION - Chief National Commissioner - Addl. Chief National Commissioner - Chief Commissioner - All Office Bearers - Director/Executive Director - All Deputy Directors (Scout/Guide Wing) - All Assistant Directors - All ROC (Scouts/Guides) - National Council - National Executive Committee - Rules Committee - Programme and Training Committees - Finance Committee - Other various Committees - State Chief Commissioners - State Secretaries - SOC’s & STC’s

OUTSIDE THE ORGANISATION - Government Department like Ministry of Youth Services & Sports, HRD, Railways, Corporate Sector etc.

- Educational Institutions, Head of institutions, Departments - Political Leaders and Govt. Bureaucrats - Other Sister Organizations, NGO’s etc.

- Community Leaders - Print & Media - Any other Individual / Departments / Organizations which benefits the Organization.

Job Profile – Joint Director of Scouts/Guides (Programme & Training), The Bharat Scouts and Guides

JOB PROFILE- DEPUTY DIRECTOR OF SCOUTS/GUIDES (BOY / GIRL PROGRAMME)

ROLE: - To assist concerned Jt. Director as Youth Programme Coordinator.

RESPONSIBLE TO: -

Joint Director of Scouts & Guides of respective wing (Programme &Training).

Director/Executive Director through Joint Director Concern wing.

RESPONSIBLE FOR: -

Responsibilities as given in BSG Rule 30.2

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Effective implementation of Boy/Girl programme at National Level.

Initiate Supervise and implementation of entire Rashtrapati Award and Golden Arrow Award process with the help of Assistant Directors and Regional Organising Commissioners.

Responsible in up keeping all the records of Rashtrapati Award and Golden Arrow Award of his/her wing and issuance of duplicate certificates on demand including all other.

Responsible in preparing a membership growth plan taking into consideration the National Youth Penetration Chart.

Planning, updating and organising Youth Programme at National Level.

Expansion of movement including special branches.

Preparation of Annual Plan of Youth Programme.

To ensure availability of all badges to the beneficiaries in coordination with Supply Service Department.

To ensure availability of literature/Books /documents at National level on Scheme of advancement.

Support the state associations in the weaker section for its up-lifting.

Assist Jt. Director of Scouts& Guides of respective wing (Programme &Training)

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in implementations of other Schemes of National Headquarters as directed time to time.

To be the Nodal Officer of Vision Plan.

Any other work allotted by the Director.

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ACCOUNTABLE FOR: -

Efficient and proper implementation of Boy/Girl Programme.

Developing and Organising the Youth Programme at National Level.

REQUIREMENTS: -

Leader Trainer.

Graduate and professional management course.

Job Profile – Deputy Director of Scouts/Guides (Boy/Girl Programme), The Bharat Scouts and Guides

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Minimum five years working experience as an Assistant Director at National level or 10 years as professional.

WORK RELATIONSHIP: WITH IN THE ORGANISATION - Chief National Commissioner - Addnl. Chief National Commissioner - Chief Commissioners - All Office Bearers - Director/Executive Director - All the NHQ staff - National Council - National Executive Committee - Rules Committee - Programme and Training Committees - Finance Committee -

Other various Committees State Chief Commissioners State Secretaries SOC’s & STC’s

OUTSIDE THE ORGANISATION - Government Department like Ministry of Youth Services & Sports, HRD, Railways, Corporate Sector etc.

- Educational Institutions, Head of institutions, Departments.

- Political Leaders and Government Bureaucrats.

- Other Sister Organizations, NGO’s etc.

- Community Leaders - Print & Media - Any other Individual / Departments / Organizations which benefits the Organization.

Job Profile – Deputy Director of Scouts/Guides (Boy/Girl Programme), The Bharat Scouts and Guides

JOB PROFILE- DEPUTY DIRECTOR OF SCOUTS/GUIDES (LEADER TRAINING) ROLE: - To assist concerned Jt. Director to develop and conduct of Training as per national need.

RESPONSIBLE TO: -

Joint Director of Scouts and Guides of respective wing (Programme and Training)

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Director/Executive Director

RESPONSIBLE FOR: -

Responsibilities as given in BSG Rule 31.2

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Effective implementation of training at National Level.

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Initiate and monitoring of courses organised at various levels in the country.

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Responsible in preparing a membership growth plan taking into consideration the National Youth Penetration Chart.

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Responsible in up keeping all the records of trainers at all levels.

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Issue of HWB parchments with beads/ pins, Pre.ALT certificates and LT/ALT honourable charges and beads/pins to the respective person through SHQ.

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Renewal of Honourable Charges of trainers periodically.

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Support to the state for qualitative development and fulfil the need.

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Plan for the increase of trainers in all sections in the states.

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Organise HWB, Pre.ALT, ALT, LT, ROT Courses periodically and if needed at Region level.

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Ensure updating and implementation of Adult in Scouting/Guiding Policy.

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Organise Specialised courses like mapping, pioneering etc. periodically and if needed at Region level.

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Ensure SANDHAN to be held at state level for updating purpose.

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Organise STCs/ Trainers meet.

ACCOUNTABLE FOR: -

Efficient and proper implementation of Training for adult.

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Qualitative and quantitative development in all sections.

REQUIREMENTS: -

Leader Trainer of any section.

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Graduate and professional management course.

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Minimum five years working experience as Assistant Director at National level or 10 years as professional.

Job Profile – Deputy Director of Scouts/Guides (Leader Training), The Bharat Scouts and Guides

WORK RELATIONSHIP: WITH IN THE ORGANISATION OUTSIDE THE ORGANISATION - Chief National Commissioner - Government Department like Ministry - Chief Commissioner of Youth Services and Sports, HRD, - All Office Bearers Railways, Corporate Sector etc.

- Director/Executive Director - Local authorities like Cantonment - Joint Director of Scouts/Guides Board, SADA and other depts.

(Programme &Training) - Educational Institutions, Head of - Deputy Directors of the other Wing institutions, Departments - NHQ staff - Political Leaders and Government - National Council Bureaucrats.

- National Executive Committee - Other Sister Organizations, NGO’s etc.

- Rules Committee - Community Leaders - Programme and Training Committees - Print & Media - Finance Committee - Any other Individual / Departments / - Other various Committees Organizations which benefits the - State Chief Commissioners Organization.

- State Secretaries - SOC’s & STC’s

Job Profile – Deputy Director of Scouts/Guides (Leader Training), The Bharat Scouts and Guides

JOB PROFILE- ASSISTANT DIRECTOR

ROLE: - Head of the Regional Office, Coordinate state Association with National Association, Member of State Executive Committee and State Council of Concern Regional State.

RESPONSIBLE TO: - Joint Director of Scouts & Guides (Programme &Training) RESPONSIBLE FOR: -

Responsibilities as given in BSG Rule 45.3

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Administration of Regional Office.

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Keeping and Maintaining accounts and all records at Regional Office.

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Proper Maintenance of Property and assets of Regional Office.

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Being a leader of Professionals at the Regional office, delegates supervises and evaluates the job of Regional Staff.

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To managed all support service at the Regional Office.

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To submit a monthly consolidated report of the Regional Operation.

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To raise funds through activities, donation or CSR.

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To assist the State Association in working towards National and State target.

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To ensure development of youth programme and adult training.

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To ensure participation in the National and Regional activities.

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To monitor and prepare annual plan for Regional States to Achieving National target

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Dealing with the correspondence.

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Visiting Regional States regularly to support and achievement of the national targets.

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To suggest State Training Commissioner to depute eligible Candidates in the different courses.

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For visibility of scouting in the region

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Effective implementation of Golden Arrow/ Rashtrapati Award Scheme through ROC.

REQUIREMENTS: -

Leader Trainer in any section.

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Graduate in any stream.

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Professional Course in management.

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Knowledge of Accounts.

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Good Communication skills and knowledge of BSG Administration.

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At least 3 years’ experience as a professional or ROC.

Job Profile – Assistant Director, The Bharat Scouts and Guides

WORK RELATIONSHIP: WITHIN THE ORGANISATION - Vice-President of the Region - Regional Chief Commissioner - Convenor of the Regional Council - Director/Executive Director - Joint Director Scouts & Guides (Prog.&Trg.) - Dy. Director (BP), DDSLT / DDGLT - All the Assistant Directors - Public Relation Officer - Account Officer - Regional Organizing Commissioner (S/G) - State Chief Commissioner - All State Commissioners - State Secretary - State Organizing Commissioner (S/G) - State Training Commissioner (S/G)

OUTSIDE THE ORGANISATION - Other Sister Organizations, NGO’s etc.

- Resource person - Local Corporate Sector Head - Local authorities in the region

Job Profile – Assistant Director, The Bharat Scouts and Guides

JOB PROFILE OF ADMINISTRATIVE OFFICER ROLE:-

Supporter of the Organization Administration

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Guide to the employee for implementation of Staff Recruitment and Service Rules

RESPONSIBLE TO:-

Director

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Jt. Director(SS) in the absence of Director

RESPONSIBLE FOR:-

Responsible to the Director in Planning, Supervising and consolidating the work of all Professionals and Administrative Staff

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Preparing and implementing the programme of work and activities in connection with the development of the Organization and supervision of the NSO.

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Ensuring preparation the agenda, issue notices and conduct of the Meetings of the Committees in stipulated time frame in due consultation and approval of the concern Secretary/Convenor.

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To assist Director for due and effective day- to- day administration of the National Association like Monitoring, Management and development of Policies, systems, processes and personnel involved.

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To Initiate Plan to generate fund for the Organization and to help JDSS for setting of longterm financial goals to be self-sufficient and self-dependent.

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To ensure implementation of staff conduct rules.

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Responsible to up-keep and maintain all relevant record Registers, books, papers and other records consisting of moveable and immovable properties, assets etc. of the National Associations.

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Responsible to prepare Annual Report and the Annual Census of the Organization and to ensure IRF & Affiliation fee is received in time.

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Publication and translation of approved Scout/Guide Literatures.

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Responsible for Review & evaluate Pamphlets, Brochures published by BSG and forward comprehensive recommendations to the Director/JDSS from time to time.

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Responsible to ensure record of the achievement & developments of BSG.

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Incharge of the General Department i.e. Dispatch & Record.

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Incharge of maintaining leave, LTC, Tour, visitors and movement register.

Job Profile – Administrative Officer, The Bharat Scouts and Guides

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Supervision of State Bye Laws and its approval.

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Assist the Director for the Performance Review Appraisal of the Professionals and other administrative staff.

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Planning, directing and supervising the work of Organising Staff & Administrative Staff at the National level in achieving the National Targets keeping in view the Strategic Priorities of BSG.

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Incharge of all the records of Administration. AS-1, Dispatcher, Record/Store Keeper, Estate Manager/Care Taker, Typist, Computer Operator, NHQ Drivers, Watchman and all other Class D Staff staff of general department will assist and responsibility to be directed.

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Review, initiate, create and update Policies that help ensure the assets of the Organization are protected and appropriate recommendation be forwarded to Director.

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Co-ordinate for effective communication system which includes latest technology at all level in BSG.

-

Any other work as may be assigned by the Director time to time.

ACCOUNTABLE FOR:-

Over-all growth & development of the smooth administration.

-

Proper Management and Monitor the impact and success of the Organization especially related to Financial Stability and staff grievances if any.

-

To ensure Standard Operating Procedures (SOP) in the Organization.

-

Maintenance Incharge of NHQ & other offices in NCR

-

Legal issues

REQUIREMENTS:-

Having knowledge of rules and regulation.

-

A leader sustains and upholds the Organizational Vision and keep beliefs in Mission of Scouting.

-

A Leader with coordinator/communicator and cooperative skills.

-

A Leader with excellent knowledge on Scouting/Guiding

-

A leader to attend Management Course organised by APR/WOSM or World level, if not attended.

Job Profile – Administrative Officer, The Bharat Scouts and Guides

WORK RELATIONSHIP:WITHIN THE ORGANISATION OUTSIDE THE ORGANISATION - Chief National Commissioner - Govt. Department like Ministry of Youth - Addnl. Chief National Commissioner Services & Sports, HRD, Railways, - National Commissioners (Headquarters) Information & Broadcasting, Corporate Administration Sector, etc.

- All Office Bearers - Educational Institutions, Head of - Legal Advisor institutions, Departments - Director - Political Leaders and Govt. Bureaucrats - NHQ Staff - Other Sister Organizations, NGO’s etc. and other Individual/Departments/Organizations which benefits the Organization

Job Profile – Administrative Officer, The Bharat Scouts and Guides

JOB PROFILE- ROC (SCOUTS/GUIDES) ROLE: - Leader of organising staff of the respective wing in the region RESPONSIBLE TO: -

Assistant Director

-

Jt. Director of Scouts and Guides (Programme &Training) of respective wing

RESPONSIBLE FOR: -

To be responsible to the Assistant Director in coordination the activities in the states for achieving the National & state Targets. a) To visit the state time to time. b) To Analyse State Profile. c) To conduct/assist regional events successfully. d) To scrutiny Application Forms of Rashtrapati Award & Golden Arrow Award of respective wing.

-

To be responsible to the Joint Director of the respective wing through the Deputy Director BP/GP and Assistant Director for executing the programme and training policies of the National Headquarter.

-

To operate in the region with objectives agreed with the Assistant Director.

-

He/She is responsible to the Assistant Director in working for the mutually agreed goals and results.

-

He/She reports monthly to the Joint Director concerned through the Assistant Director.

-

Upkeep of all the programme & training record of the region.

-

Responsible of strategic management plan and membership growth in respective wing of the region.

-

Other work as may be allotted by the Asst. Director or Jt. Director or Director time to time

ACCOUNTABLE FOR: - Growth of the boy/girl programme.

REQUIREMENTS: -

Assistant Leader trainer of concerned wing.

-

Undergo Professional management course.

Job Profile – ROC (S/G), The Bharat Scouts and Guides

WORK RELATIONSHIP:WITHIN THE ORGANISATION - Chief National Commissioner - Chief Commissioner - All Office Bearers - Director/Executive Director - Joints Directors - All Deputy Directors - All Assistant Directors - All ROC - National Council - National Executive Committee - Rules Committee - Programme and Training Committees - State Chief Commissioners - State Secretaries - SOC’s & STC’s

Job Profile – ROC (S/G), The Bharat Scouts and Guides

OUTSIDE THE ORGANISATION - Educational Institutions, Head of institutions, Departments - Political Leaders and Govt. Bureaucrats in the region - Other Sister Organizations, NGO’s etc.

- Community Leaders - Print & Media - Any other Individual / Departments / Organizations which benefits the Organization.

JOB PROFILE- PUBLIC RELATION OFFICER

ROLE: - Public Relations & Publicity RESPONSIBLE TO: - Director / Jt. Director (SS) RESPONSIBLE FOR: - Reporting all the major activities of B.S.G. through the Magazine. 

To collect details of activities & compile them for printing in the Magazine “THE BHARAT SCOUTS & GUIDES”.



All type of Brochures of BSG



Maintained license of Magazine



Keep updated information and documentations about the organisation and be a mouth piece of the organisation.



Prepare Annual Report and documents of Events.



To arrange & organize BSG exhibitions as and when required



Publicity of the Bharat Scouts & Guides through various means.



Publication of Programme/events news through Electronic & Print Media.



Maintained reception, notice boards and display in NHQ



Issue press releases time to time and ensure its publication.



Visit camps of the NHQ to collect news and Photographs for BSG monthly magazine



Promote number of new subscribers of BSG monthly magazine and retained them.



Find CSR fund activities for BSG.



To regularly monitor various social media sites and update report of BSG accordingly.



Plan for fund raising through social sites, magazine and other methods suitable for the organisation



Any other work as may be allotted by the ED, JDSS & the Director

ACCOUNTABLE FOR: 

Visibility of organization & proper documentation & its digital records



Funds for BSG Magazine.

Job Profile – Public Relation Officer, The Bharat Scouts and Guides

WORK RELATIONSHIP: WITHIN THE ORGANISATION - Chief National Commissioners - Addl. Chief National Commissioner - Chief Commissioner - All Office Bearers - Director - Joint Directors - All Deputy Directors - Administrative Officer - All Assistant Directors - All ROCs - National Council - National Executive Committee - Rules Committee - Programme and Training Committees - State Chief Commissioners - State Secretaries - SOC’s & STC’s

OUTSIDE THE ORGANISATION - Government Departments like Ministry of Youth Services & Sports, HRD, Railways, and Corporate Sector etc.

- Educational Institutions, Head of institutions, Departments - Political Leaders and Government Bureaucrats - Other Sister Organizations, NGO’s etc.

- Community Leaders - All Local and National Print and Electronic Media - Any other Individual/Departments/ Organizations which benefits the Organization.

Job Profile – Public Relation Officer, The Bharat Scouts and Guides

JOB PROFILE- ACCOUNTS OFFICER ROLE: - Finance Controller RESPONSIBLE TO: -

National Treasurer

-

Director

-

Executive Director

-

Joint Director (SS)

RESPONSIBLE FOR: 

To maintain Receipt and Payments record.



To maintain and up keep all Accounts related Books of the National Association.



To control excess budget and violation of financial rules.



To strictly follow and adhere to SOP pertaining to Account Department



Suggest ways and means for the fund raising



To prepare Financial Plan & budget for the organization



Ensure proper stocking, its verification and maintaining records as per requirements



Capitalization update to be ensure



To ensure audit of the Organization by 30th April of each year.



To ensure collection of funds, fee and other methods of funds in time and as per rules.



To ensure Collection of Annual Individual Registration Fee and Affiliation Fee from states/NHQ Dist./Auxiliary Units and payment of annual fee to WOSM & WAGGGS



To ensure proper utilization of fund in the organization including FCRA fund.



To recommend administrative matters related to finance for the staff



To have coordination and control in his department



Update his knowledge time to time with new rules, procedures and techniques



Any other work as may be allotted by the ED, JDSS & the Director

ACCOUNTABLE FOR: - Financial management and fund controlling of the Organization

Job Profile – Accounts Officer, The Bharat Scouts and Guides

WORK RELATIONSHIP: WITHIN THE ORGANISATION OUTSIDE THE ORGANISATION - Chief National Commissioner - Government Department like Ministry of - Addl. Chief National Commissioner Youth Services & Sports, HRD, Railways, - Chief Commissioners Corporate Sector, FCRA dept. of MHA, - All Office Bearers NITI Aayog etc.

- Director/Executive Director - Income Tax/GST Departments - Jt. Director (SS) - Government Bureaucrats - All Jt. Directors (Scout & Guide)& NHQ - Other Sister Organizations, NGO’s etc. staff - Community Leaders - National Council - Print & Media - National Executive Committee - Any other Individual / Departments / - State Chief Commissioners Organizations which benefits the - State Secretaries Organization.

Job Profile – Accounts Officer, The Bharat Scouts and Guides

JOB PROFILE- SUPPLY SERVICE OFFICER ROLE:- Precuring and Supply Manager RESPONSIBLE TO:-

National Treasurer

-

Director

-

Executive Director

-

Joint Director (SS)

RESPONSIBLE FOR:

To maintain stock record.



To maintain and up keep all Accounts related Books of the SSD



To control excess budget and violation of financial rules.



Prepare methodology for the all actions related to SSD



To strictly follow and adhere to SOP pertaining to SSD



Suggest ways and means for the fund raising



To prepare Financial Plan & budget for the department



Ensure proper stocking, its verification and maintaining records as per requirements



Capitalization update to be ensure



Ensure availability of all the literature, equipment, gift, badges, certificates etc.



To create new items for increase of sales



To ensure audit of the department by 30th April of each year.



To ensure collection of sales in time and as per rules.



Prepare Sales/Precurring/Promotion & accounting policy and maintain it



Keep the permission records of WOSM OR WAGGGS related to literature, badges or souvenirs



To have coordination and control in his department



Update his knowledge time to time with new rules, procedures and techniques related to taxes, stocks, banking and administration



Any other work as may be allotted by the ED, JDSS & the Director

Job Profile – Supply Service Officer, The Bharat Scouts and Guides

ACCOUNTABLE FOR: - Qualitative and quantitative growth of supply WORK RELATIONSHIP:WITHIN THE ORGANISATION OUTSIDE THE ORGANISATION - Chief National Commissioner - Income Tax/GST Departments - Addl. Chief National Commissioner - Government Bureaucrats - Chief Commissioners - Other Sister Organizations, NGO’s etc.

- All Office Bearers - Community Leaders - Director/Executive Director - Print & Media - Jt. Director (SS) - Any other Individual / Departments / - All Jt. Directors (Scout & Guide)& NHQ Organizations which benefits the staff Organization.

- National Council - National Executive Committee - State Chief Commissioners - State Secretaries

Job Profile – Supply Service Officer, The Bharat Scouts and Guides

JOB PROFILE- ASSISTANT SUPPLY SERVICE OFFICER ROLE:- Precuring and Supply Manager RESPONSIBLE TO:- Supply Service Officer RESPONSIBLE FOR:- Assisting Supply Service Officer             

To maintain stock record.

To maintain and up keep all Accounts related Books of the SSD Prepare methodology for the all actions related to SSD To strictly follow and adhere to SOP pertaining to SSD Suggest ways and means for the fund raising Ensure proper stocking, its verification and maintaining records as per requirements Ensure availability of all the literature, equipment, gift, badges, certificates etc.

To create new items for increase of sales To ensure collection of sales in time and as per rules.

Keep the permission records of WOSM OR WAGGGS related to literature, badges or souvenirs Update his knowledge time to time with new rules, procedures and techniques related to taxes, stocks, banking and administration To act as SSO in his absence Any other work as may be allotted by the SSO, ED, JDSS & the Director

ACCOUNTABLE FOR:- Qualitative and quantitative growth of supply WORK RELATIONSHIP:WITHIN THE ORGANISATION OUTSIDE THE ORGANISATION - Chief National Commissioner - Income Tax/GST Departments - Addl. Chief National Commissioner - Government Bureaucrats - Chief Commissioners - Other Sister Organizations, NGO’s etc.

- All Office Bearers - Community Leaders - Director/Executive Director - Print & Media - Jt. Director (SS) - Any other Individual / Departments / - All Jt. Directors (Scout & Guide)& NHQ Organizations which benefits the staff Organization.

- National Council - National Executive Committee - State Chief Commissioners - State Secretaries

Job Profile – Assistant Supply Service Officer, The Bharat Scouts and Guides

JOB PROFILE- ASSISTANT SUPERINTENDENT-1

Role:- Facilitator and Administration Record Keeper Responsible to:- Administrative Officer & Director Responsible for:           

Letter/Report Typing and Data Entry Keeping different subject wise digital folders and files Keep knowledge of the departments and report to the Director Maintained personal file and update the service books regularly Deal with the court cases and maintained files Keep the calendar diary of the Director and fix meetings and tour Maintained states records of Bye Laws, charter, warrant etc.

Maintained separate registers for each subject Put up files when due to regularization, confirmation, memo, charge-sheet or warning or imposing penalty.

To ensure rules implementation and report violation if any.

Maintained office and its furniture & equipment’s Any other work as may be allotted by the Director

ACCOUNTABLE FOR:- Efficient administration office/record maintenance WORK RELATIONSHIP:WITHIN THE ORGANISATION - Chief National Commissioner - Addnl. CNC & all NHQ Office Bearers - Director - ED, JDSS, ADO and NHQ Staff - State Officials

OUTSIDE THE ORGANISATION - Railway officials - Press and Media - Bank and post offices - Any other Individual / Departments / Organizations which benefits the Organization.

- Visitors

Job Profile – Assistant Superintendent-1, The Bharat Scouts and Guides

JOB PROFILE- COMPUTER OPERATOR CUM INFORMATION &.TECHNOLOGY INCHARGE ROLE:- Network Administrator Responsible To:- Administrative Officer and Joint Director (SS) RESPONSIBLE FOR:

Typing and Data Entry



Keeping different subject wise digital folders and files



Keep knowledge of the latest I.T. Technology and develop in the headquarters



Maintenance of department record, file and stock registers



To update and maintained all the websites



Online Registration Portal



Maintenance of E. Library/Documentation and digital records etc. and updating of cloud/server



To ensure development of new software/programming for better office management



Maintained office electronics equipment and internet



Support to run the social media, news channel and online activities and lead if needed.



Any other work as may be allotted by the HOD/Incharge/Jt. Directors/E.D. or the Director

ACCOUNTABLE FOR:- Networking and Electronically visibility of the organization WORK RELATIONSHIP:WITHIN THE ORGANISATION - Director - ED, JDSS, ADO and NHQ Staff - State/District officials and Leaders - Social Media Coordinators

OUTSIDE THE ORGANISATION

Unit

-

Press and Media

-

Electronics/Networking firms

-

Any other Individual / Departments / Organizations which benefits the Organization.

Job Profile – Computer Operator cum I.T. Incharge, The Bharat Scouts and Guides

JOB PROFILE- ESTATE MANAGER/WARDEN

ROLE:- Facilitator and Maintenance Manager RESPONSIBLE TO:- NTC- Administrative Incharge NAI- APO

NYC- AD

NHQ-JDSS

RESPONSIBLE FOR:                    

Ensure procurement of equipment and literature and its supply To control excess budget and violation of Property/financial rules.

Suggest ways and means for the fund raising Renewal of Insurance or Licenses if any Maintenance of Office vehicle Typing and data entry related to events and estate Maintenance of office/Campus and store Maintenance and proper documentation of Land Records, Assets etc. of the organization.

Procuring sales items, maintaining stock and sales To prepare Menu on balanced diet and hygienic food supply within the budget To ensure submission of accounts in time.

Protocol officer during visits of VIPs or officials Maintenance of Library/Documentation etc. as per norms.

Accommodations and its maintenance -Safety and Security of the campus To over-see all AMCs/Insurance and its annual renewal To ensure timely payment of monthly bills such as water, electricity, rent etc.

Promote activities in print and electronic media Procuring of material required for office or camp To control the class D staff and get proper work Any other work as may be allotted by the HOD, LOC, ED, JDSS & the Director

ACCOUNTABLE FOR:- Office/Campus/Record/Stock maintenance/Kitchen & Store management

Job Profile – Estate Manager/Warden, The Bharat Scouts and Guides

WORK RELATIONSHIP:WITHIN THE ORGANISATION - Director - ED,JDSS& NHQ staff - Participants/Trainees - Local Staff

OUTSIDE THE ORGANISATION - Local Government Department - Educational Institutions and Head of institutions - Political Leaders and Govt. Bureaucrats - Other Sister Organizations, NGO’s etc.

- Community Leaders - Press and Media - Bank and post offices - Railways - Any other Individual / Departments / Organizations which benefits the Organization.

Job Profile – Estate Manager/Warden, The Bharat Scouts and Guides

JOB PROFIL- QUARTER MASTER ROLE:- Facilitator RESPONSIBLE TO:-

HODs/LOC

NAI-APO

NYC-AD

NHQ-JDSS

RESPONSIBLE FOR:

Ensure procurement of equipment and literature and its supply



To control excess budget and violation of Property/financial rules (if no E.M.).



Suggest ways and means for the fund raising



Typing and data entry related to events and estate



Maintenance of office/Campus and store



Maintenance and proper documentation of Land Records, Assets etc. of the organization (If no E.M.).



Procuring sales items, maintaining stock and sales



To prepare Menu on balanced diet and hygienic food supply within the budget



To ensure submission of accounts in time.



Protocol officer during visits of VIPs or officials(If no E.M.).



Maintenance of Library/Documentation etc. as per norms.



Accommodations and its maintenance (If no E.M.).



-Safety and Security of the campus(If no E.M.).



To over-see all AMCs/Insurance and its annual renewal (If no E.M.).



To ensure timely payment of monthly bills such as water, electricity, rent etc.(If no E.M.).



Promote activities in print and electronic media (If no E.M.).



Procuring of material required for office or camp



To control the class D staff and get proper work (If no E.M.).



Any other work as may be allotted by the HOD, LOC, ED, JDSS & the Director

Accountable for: - HODs/Staff/Participants

Job Profile – Quarter Master, The Bharat Scouts and Guides

WORK RELATIONSHIP:WITHIN THE ORGANISATION - Director - Jt. Directors - All Deputy Directors - Administrative Officer - All Assistant Directors - All ROCs - Estate Manager - Participants and staff of events

OUTSIDE THE ORGANISATION -

Government Department like Ministry of Youth Services & Sports, HRD, Railways, Corporate Sector etc.

-

Educational Institutions, Head of institutions, Departments

-

Political Leaders and Government Bureaucrats

-

Other Sister Organizations, NGO’s etc.

-

Community Leaders

-

Print & Media

-

Bank and post offices

-

Railways

-

Any other Individual / Departments / Organizations which benefits the Organization.

Job Profile – Quarter Master, The Bharat Scouts and Guides

JOB PROFILE- OFFICE SECRETARY ROLE:- Facilitator and Office Manager Responsible To:- Assistant Director/HODs RESPONSIBLE FOR:

To maintain Receipt and Payments record.



To maintain Accounts Books as per norms



Ensure procurement of equipment and literature and its supply



To control excess budget and violation of financial rules.



Suggest ways and means for the fund raising



Typing and data entry



Maintenance of office record, and dispatch/inward Registers



To ensure submission of accounts in time.



Tickets booking for officials



Maintenance of Library/Documentation etc. as per norms.



To over-see all AMCs /insurance and its annual renewal



To ensure timely payment of monthly bills such as house rent/Tax, water, electricity, rent etc.



Maintained office and its furniture & equipment’s



Any other work as may be allotted by the Asst. Director/ROC or the Director

ACCOUNTABLE FOR:- Efficient Office/Record Maintenance

Job Profile – Office Secretary, The Bharat Scouts and Guides

WORK RELATIONSHIP:WITHIN THE ORGANISATION - Director - ED, JDSS and NHQ Staff - Regional State Chief Commissioners - Regional State Secretaries - Regional SOC’s & STC’s

OUTSIDE THE ORGANISATION - Local Government Department - Educational Institutions, Head of institutions, Departments - Other Sister Organizations, NGO’s etc.

- Community Leaders - Press and Media - Bank and post offices - Railways - Any other Individual / Departments / Organizations which benefits the Organization.

Job Profile – Office Secretary, The Bharat Scouts and Guides

JOB PROFILE-TYPIST/COMPUTER OPERATOR/ ASSISTANT

ROLE:- Facilitator and Record Keeper RESPONSIBLE TO:- HODs/IT Incharge/SSO/PRO RESPONSIBLE FOR:         

Typing and Data Entry Keeping different subject wise digital folders and files Keep knowledge of the department and deal in the absence of HOD Typing and data entry Maintenanceofdepartment record, and dispatch/inwardRegisters To assist HOD in reports and accounts.

Tickets booking for officials MaintenanceofLibrary/Documentation etc. as per work allotment.

Maintained office and its furniture & equipment’s Any other work as may be allotted by the HOD/Incharge/Jt. Directors/E.D. or the Director

ACCOUNTABLE FOR:- Efficient Office/Record Maintenance and Efficiency In Typing WORK RELATIONSHIP:WITHIN THE ORGANISATION - Director - ED, JDSS, ADO and NHQ Staff

OUTSIDE THE ORGANISATION - Press and Media - Bank and post offices - Railways - Any other Individual / Departments / Organizations which benefits the Organization.

- Visitors

Job Profile – Typist / Computer Operator / Assistant, The Bharat Scouts and Guides

JOB PROFILE- DISPATCHER/RECORD KEEPER ROLE:- Facilitator and Record Keeper RESPONSIBLE TO:- HODs/IT Incharge/SSO/PRO RESPONSIBLE FOR:

Typing and Data Entry



Keeping different subject wise digital folders and files



Keep knowledge of the department and internal correspondence



Maintenance of department record, files and dispatch/inward registers



Prepare file for meetings.



Tickets booking for officials



Maintenance of Library/Documentation etc. as per work allotment.



Maintained office and its furniture & equipment’s



Any other work as may be allotted by the HOD/Incharge/Jt. Directors/E.D. or the Director

ACCOUNTABLE FOR:- Efficient office/record maintenance and efficiency in typing WORK RELATIONSHIP:WITHIN THE ORGANISATION - Director - ED, JDSS, ADO and NHQ Staff

OUTSIDE THE ORGANISATION - Ministries officials/Local authorities - Press and Media - Bank and post offices - Railways - Any other Individual / Departments / Organizations which benefits the Organization.

- Visitors

Job Profile – Dispatcher cum Record Keeper, The Bharat Scouts and Guides