Issuu

September 2021 Vol. 47, No. 3

The

Administrator Newsletter

The monthly publication of the Arkansas Association of Educational Administrators

Welcome Back!

PLCs at Work

Executive Viewpoint: Page 1

Spotlight

President’s Perspective: Page 2

This

Issue

Executive Viewpoint - Dr. Mike Hernande President’s Perspective - Dr. Stephanie Nehu Compliance Connectio Administrator Spotlight - Susan Gilley Asked and Answere CoSN Updat

Susan Gilley

Bene ts Corne

Executive Director of Federal Programs and Instructional Technology Harrison School District Page 5

Administrator Job Opening

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219 South Victory, Little Rock, AR 72201 501.372.1691 www.theaaea.org

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2021-2022 AAEA Board of Directors Dr. Stephanie Nehus, AAEA Brian Kirkendoll, AAEA Presiden President-Elec Superintendent, Hot Springs Principal, Alma

Dr. Karla Neathery, AAEA Board Secretary/Treasure Superintendent, Arkadelphia

Debbie Atkinson, AAEA Past Presiden Principal, Bergman

Jon Collins, AASA Presiden Superintendent, West Memphis

Skipper Ward, AASA President-Elec Superintendent, Magnolia

Dr. Andrea Martin, AASA Secretar Superintendent, Greenland

Mark Lewis, AAESP Presiden Principal, Conway

Carol Skiba, AAESP President-Elec Principal, Cabo

Stacy DeFoor, AAESP Past Presiden Principal, Conway

Scott Smith, AASSP Presiden Principal, Western Yell County

Matt Ziegler, AASSP President-Elec Principal, Riverside

David Maxwell, AASSP Past Brandie Williams, ArkASPA Dr. Lee Smith, AACTEA Presiden Presiden President Principal, Mena Superintendent, Trumann Superintendent, Mena

Susan Gilley, AAFC Presiden Executive Dir Fed Prog & Instructional Tech, Harrison

Kevin Luck, AASBO Presiden Business Manager, Vilonia

Kim Fowler, AACIA Presiden Assistant Director/ Teacher Center Coordinator, Ozark Unlimited Resource ESC

Cristy Dunnahoe, AASBO Past Presiden Business Manager, Star City

Monica Spring eld, AAGEA Eric Hipp, AAMLA Presiden Presiden Ozark Unlimited Resource Principal, Bentonville ESC

Carla Curtis, AASEA Presiden Director of Special Services, Fayetteville

Bill Tietz, ASPMA President Aliza Jones, ASPMA (until October) President (begin October) Principal, White Hall Facilities Consortium Coordinator, Lavaca

Dr. Mike Hernandez, AAEA Executive Director

AAEA Sta Dr. Mike Hernandez Executive Director m.hernandez@theaaea.org

Mike Mertens Assistant Executive Director m.mertens@theaaea.org

Lenett Thrasher Director of Learning Services & Operations l.thrasher@theaaea.org

Robyn Keene Director of Financial Services r.keene@theaaea.org

Kelli Golden Chief Financial Officer k.golden@theaaea.org

Marty Smith Member Relations Manager m.smith@theaaea.org

Karen Dean Certification Program Manager k.dean@theaaea.org

Alyse Mattox Communications & Technology Specialist a.mattox@theaaea.org

Melanie Thrasher Business Analyst m.thrasher@theaaea.org

Please contact us if we may provide assistance to you in any way!

The AAEA Administrator is a monthly publication of the Arkansas Association of Educational Administrators (AAEA) for members of the AAEA.

2021-2022 AAEA Corporate Sponsors Prestigious

American Fidelity Assurance Co. Coryell Roofing and Construction, Inc. Curriculum Associates Educational Benefits, Inc. Imagine Learning Lifetouch National School Studios, Inc. NIET - National Institute for Excellence in Teaching Pearson Online and Blended Learning Pro Benefits Group, Inc. Renaissance Learning, Inc. Scholastic Education Solution Tree, Inc.

Distinguished Houghton Mifflin Harcourt

Diamond Apptegy ClassWallet Edgenuity Edmentum Energy Systems Group ESS First Security Beardsley Forecast5 Analytics Middleton, Inc. PowerSchool Rave Mobile Safety Smart Data Dashboard

Five HSA Facts You May Not Know

Compliance Connection: Page 4

Diamond (Continued) Stephens, Inc. Strategos International, LLC Tanium Winsor Learning - Sonday Systems

Platinum AAMSCO C.R. Crawford Construction, LLC Entegrity Energy Partners, LLC Legacy Construction Management Lexia Learning Nabholz Construction Corp. Northwest Evaluation Association - NWEA Polk Stanley Wilcox Architects Schneider Electric TRANE US, Inc.

Gold Crow Group, Inc. Cynergy Rehab Group FIS Kinco Constructors, LLC Red Comet TIPS - The Interlocal Purchasing System

Silver Architecture Plus, Inc. Correll, Inc. French Architects, PA Hight-Jackson Associates, PA SEAS

Emerging Voluntary Benefits

Benefits Corner: Page 8 ii

Executive

Viewpoint

Wow! The school year has officially begun. Thank you so much for your leadership in getting things started on your campuses. It was no easy feat with Covid-19 cases on the rise and the Great Mask Debate. I know that you all have done everything you can to keep your students safe with the tools that make the most sense for your community. We were hoping that the year would not be starting this way again, but here we are, and we have to move forward. We can dwell on all things pandemic, but it seems that we will have to learn to thrive through it. I have no doubts you will make it happen. There are a couple of items that will be important as we move forward throughout this school year. These are redistricting based on the new census data and the Adequacy Review. Redistricting of school board zones comes every ten years when the census data results are available to districts. We are significantly behind the timeline due to the 2020 census data being delayed. One factor that surprised many districts was Dr. Mike Hernandez the number that grew above a 10% or greater minority population based on the AAEA Executive Director census data. Under A.C.A 6-13-631, districts with a 10% or greater minority population must follow the procedures outlined in law with their school board configurations. This population shift may mean zoning for the first time or moving zone lines. These changes typically result in most or all board members being up for election at the same time. The prospect of having a drastically different board could cause some trepidation in any school community. School boards and school staff have invested many years in building a collective vision and mission that best supports student learning in their community. Boards may have completed extensive work on PLC implementation, facility planning, or salary goals with school staff. Hopefully, any changes will be minimal, and the focus on students can remain moving forward. You must take every opportunity to ensure your greater community knows the school's mission, vision, and goals to help with this continuity of governance and leadership. With your help, the first part of the adequacy review has been completed, answering the survey that went out from the Bureau of Legislative Research back in May. If you recall, the legislature hired Augenblick, Palaich and Associates to review the adequacy process and provide recommendations last biennium. The full report and recommendations can be found here. Some of the recommendations for the Adequacy Committee consisted of the following: • • • • • • •

Conduct a larger-scale study of public school funding every six to 10 years and develop a legislative task force to investigate and address the out-of-school factors inhibiting performance for high-need students Create an incentive structure to increase the number of highly qualified teachers at small and high-need schools Consider revising the funding formula for students in high-poverty school districts Address discrepancies in teacher quality among schools Reconsider current resource levels in several parts of the school-funding formula Adopt a new definition of career readiness Consider the Professional Learning Communities concept as an integral component of adequacy and that higher education institutions in the state incorporate this into their curriculum for elementary and secondary education degrees

Legislators have many facets of policy that they have to consider in addition to education. However, they must spend ample time studying those policies that affect the education of students. As education leaders, closely following and weighing in on the next steps in this adequacy journey will be extremely important over the next biennium. We understand that the formal adequacy review will start in January 2022, but education meetings have already begun. Our AAEA Legislative committees will continue to meet to review legislative committee reports, rule development, and other topics during this timeframe. As you visit with legislators, share the importance of your work to educate all students in Arkansas. Don't forget - policy changes occur even when the legislature is not in session. Welcome back to school; we are here to serve you! 1

President’s

Perspective

PLCs at Work

September is upon us and fall is just around the corner! As we began the school year under so much uncertainty, one thing was certain in our district… Professional Learning Communities (PLCs) were at WORK! We have been blessed to have three of our six schools take part in the PLC Pilot Program through the ADE-DESE (Cohorts 2, 4, and 5). Main Street Visual & Performing Arts Magnet School (Cohort 2) was named a Model PLC in May. We have one additional school who has applied for Model PLC status and another school will be applying this year. These two schools were not part of the Pilot Program, I might add.

Dr. Stephanie Nehus AAEA Board President

As a District, we began our PLC journey during the 2016-2017 school year. I would be remiss if I did not say we were definitely operating ‘PLC Lite’ at that time. In 2017-2018, our district took the necessary steps through professional development to shift our focus to being a true PLC all across the district. That focus has not changed. All of our schools receive ongoing support from Solution Tree associates to implement the PLC process with fidelity. The investment is totally worth it as I truly believe PLCs are a game changer for our district, for our students, and for all of us as educators. What is a PLC? A PLC is an ongoing process in which educators work collaboratively in recurring cycles of collective inquiry and action research to achieve better results for the students they serve. Three big ideas drive the work of the PLC process: a focus on learning, a collaborative culture and collective responsibility, and a results orientation. Along with the three big ideas are four critical questions: What is it we want our students to know and be able to do? How will we know if each student has learned it? How will we respond when some students do not learn it? Finally, how will we extend the learning for students who have demonstrated proficiency? There are five books sitting on my desk as I type this article that I would recommend. • Learning by Doing (DuFour, DuFour, Eaker, Many, Mattos) • Professional Learning Communities at Work: Coaching Academy (Solution Tree) • Professional Learning Communities at Work and High Reliability Schools: Cultures of Continuous Learning (Eaker, Marzano - Editors) • Community Connections and Your PLC at Work: A Guide to Engaging Families (Provencio) • Leading PLCs at Work: Districtwide Plan Book (Eaker, Hagadone, Keating, Rhoades) If you haven’t started the PLC process in your school/district, I highly encourage you to. I can honestly say ALL means ALL in our district and I am super proud of that statement!

2021-2022 Calendar

Professional Development Events

September ArkASPA New Personnel Administrator Workshop (HR Boot Camp) – September 14, 2021, Virtual AAFC Fall Conference – September 22-24, 2021, Hot Springs Convention Center

October ASPMA Conference & Certification Classes – October 4-6, 2021, Hot Springs Convention Center New GT Coordinator Training – October 7, 2021, Benton Event Center AAGEA Conference – October 8, 2021, Benton Event Center & Virtual AACTEA Fall CTC Tour – October 19, 2021, Multiple Locations AAEA Fall Conference – October 20, 2021, Hot Springs Convention Center & Virtual Aspiring Superintendents – October 26, 2021

November CASBO Classes – November 11-12, 2021, Benton Event Center

January Aspiring Superintendents – January 11, 2022 Superintendent Symposium – January 12-13, 2022, DoubleTree Little Rock AACIA Conference – January 25, 2022, Benton Event Center Privacy & Security Forum – January 27-28, 2022, Four Points by Sheraton, Little Rock

February ArkASPA Spring Drive-In Conference – February 24, 2022, Wyndham Riverfront, Little Rock

March CASBO Classes – March 2-3, 2022, Benton Event Center AACTEA Spring Drive-In Conference – March 31, 2022, Arkansas River ESC, Pine Bluff

April AASBO/SASBO Joint Conference – April 5-7, 2022 ASPMA CFD Classes – April, 2022

May ASBA/AAEA Joint Leadership Conference – May 3, 2022, Wyndham Riverfront, Little Rock AAFC Spring Conference – May 4-6, 2022, Hot Springs Convention Center

June AASEA Special Ed Conference – June 6-7, 2022, DoubleTree Little Rock

For more information, visit theaaea.org/events

Save the Date! 2021 AACTEA Fall CTC Tour October 19, 2021, 9:00 a.m. - 1:30 p.m. Join us for a tour of the Jefferson Area Technical Career Center in Pine Bluff and the Kohler Academy in Sheridan. Registration will open soon for this no cost event! Agenda: 9:00 a.m. - 10:15 a.m.

Jefferson Area Technical Career Center (JATCC), located on SeArk College Campus in Pine Bluff

10:15 a.m. - 11:00 a.m.

Transition to Sheridan

11:00 a.m. - 1:30 p.m.

Kohler Academy in the Sheridan School District. Lunch will be provided.

Compliance Connection

Five HSA Facts You May Not Know

A Heath Savings Account (HSA) account is a savings account that allows you to set aside money each year for eligible medical expenses when you have a qualified High Deductible Health Plan (HDHP) and meet other legal requirements. Even routine doctor visits can add up, which is why an HSA is a valuable resource to pull from when it is time to pay eligible medical expenses. How else can HSAs help you? Here are five HSA facts you may not know. 1) There are several tax-free advantages. Not only are your contributions tax-free, but they also accrue tax-free interest as well. Money withdrawn from the account to pay for eligible medical expenses is also not taxed. This is known as the triple tax benefit. 2) Unused funds roll over to the next year. Unlike Flexible Spending Accounts, there’s no reason to fear losing unused HSA funds. Any funds not used during your plan year will move over to the next year, so the money’s there whenever you need it. 3) An HSA can cover the previous year’s medical expenses. If the HSA was established before the eligible medical expense occurred, the account will cover it. This is another example of the protection and flexibility that an HSA may offer. It is very important to keep all receipts, especially when working with previous years. Keeping receipts helps you stay organized and avoids confusion. These receipts will also be needed in case of an Internal Revenue Service (IRS) audit. 4) You cannot establish your own HSA if you are claimed as a dependent on someone’s tax return. Being a dependent on someone’s tax return disqualifies you having your own HSA. You may still be able to use your parent or guardian’s HSA funds if applicable, but you cannot have a separate account. 5) Anyone can contribute to your HSA. You are not the only one who can put funds into the HSA. Keep in mind that anyone including your spouse and employer can also contribute to your HSA. The flexibility of an HSA makes it a great resource. Are you wanting to lessen stress over medical expenses? Consider establishing a Health Savings Account. Column Provided by: Tom Sledge, Arkansas State Manager American Fidelity Assurance Co.

Spotlight

Susan Gilley, Executive Director of Federal Programs and Instructional Technology at Harrison School District, says her motto is “It’s not what you know, but what you share!”

Susan Gilley is one in a long line of teachers in her family. She says, “From the time I was in elementary school, I always wanted to be a teacher. There are several generations of teachers in my family. I also just think that I have that personality that wants to help others and share things that can make their lives easier.” Susan’s career in education started as a business education teacher at Magazine School District in Magazine, but she left Magazine in the middle of the year to move closer to home and family, working for 9 months for the postal service in Harrison. She then taught 10 years at St. Joe School District serving as a business educator, adding technology tasks toward the end of her tenure there. From St. Joe, she moved on to Bergman School District as a business educator, finishing her 14 years at Bergman as the technology coordinator. After Bergman, she joined the Harrison School District, beginning as the Technology Coordinator and Instructional Technologist and later transitioning from that position to her current position as Executive Director of Federal Programs and Instructional Technology. In addition to teaching at schools, Susan has also led numerous workshops and presentations across the state and the nation. She was a part of the Arkansas TIE (Technology Infused Education) and TICAL (Technology Information Center For Administrative Leadership) Cadre’s, as well as part of the HSTI (Hot Springs Technology Institute) and SWOW (Schools Without Walls) teams. She has presented at AAIM (Arkansas Association of Instructional Media), AACIA (Arkansas Association of Curriculum and Instruction Administrators), AAFC (Arkansas Association of Federal Coordinator), AAEA (Arkansas Association of Educational Administrators), Google Summits as a Google Certified Trainer in Arkansas and California, and many school districts across the state. Susan’s favorite thing about her job is feeling “like I get to make a difference in so many ways through federal programs that directly meet student and staff needs.” The biggest challenge to her is “getting staff to understand that administrators are not bad people and they truly are trying to do things that are the best things for the entire district as a whole.” She says co-workers would describe her as “a hard worker with a tremendous heart that probably overextends herself by wearing too many hats.” If she wasn’t in her current role, she says she would still be in the classroom in some capacity to assist educators and students. She is most proud of the fact that her district fed all children for free last year and will do so again this year, that her district found a way to pay for all school supplies for all students, that her district created a GOBSmobile during the pandemic to reach children, and that she is able to help others every day in a variety of capacities and ways. Her next two educational goals include “getting some kind of food truck 5

When people look back at your life, how do you want to be remembered? “I hope they remember that I was helpful to them in some way, that I cared about kids, and that I always did my best.”

Susan Gilley created to help those that are not receiving adequate food, and reaching those students that no one has a connection with.” She says “I would not hesitate to recommend an educational career for anyone which includes anything from cook, bus driver, para, nurse, teacher, or administrator. Every position within education has a chance to impact children every single day.” Susan says she’s seen many changes in education over the course of her career. “When I started in education, it was much more about the lecture style with the teacher being the keeper of all knowledge and sharing it with students each day. I believe education today is much more student focused and letting them lead the direction educationally while the teacher serves as a facilitator and keeps the students going in the right direction. Additionally, technology has had a tremendous impact within the education setting. When I started teaching business education, we were using typewriters and few classrooms were using any technology. Now, almost every student has access to some device to utilize for their education. However, this is where I would say things tend to cycle around. Just using technology so that you can use technology is not the correct usage of technology. Some things are still better with paper and pencil/pen. It’s all about balance and utilizing the tools and information wisely!” What is the best advice you have ever received? “Don’t take things personally.” What do you enjoy doing during your time off? “I enjoy playing with my grandsons, hand quilting, reading, and flea marketing.” Tell us about any awards or recognition you have received. “ARKSTE Technology Leader of the Year, AAIM Instructional Technology Leader of the Year, Arkansas Federal Coordinator of the Year, NAFEPA Arkansas Federal Coordinator Representative of the Year” What’s something that amazes you? “The resiliency of children and how much they can surprise us if we just take away our preconceived ceiling of their capabilities.” What is one of the things on your “Bucket List?” “Taking my husband on an Alaskan cruise because that is something he has always wanted to do” What do you see as the biggest benefit of AAEA membership? “The biggest benefit is the networking capacity of the membership to help each other every single day." 6

& Answered

The question was regarding a district wanting to take bids for district banking services. Did AAEA have any sample RFPs for such a proposal? The answer was "yes" and those samples were shared. This would be a good time to review the section of the law that deals with taking bids that would apply to this speci c situation. ACA 6-21-303 states that the board of directors of each school district shall prescribe the method of soliciting bids and may adopt other rules governing the procurement of commodities. • • • •

The de nition of commodities does include "services" purchased for or on behalf of the school district These bidding procedures established by the board of directors may allow bidding for multiple years. This applies to banking services since districts would not want to change banks every year. Bidding procedures established by board policy may include procedures for review, renewal, and terminating a contract Any competitive bid submitted to a school district in response to a solicitation for bids shall be accompanied by a "non-collusive" af davit. ACA 6-21-304 actually includes the wording for such a form.

Mike Mertens AAEA Assistant Executive Director If you have questions for Mike, email them to m.mertens@theaaea.org

As with any bid, the district needs to clearly state in the bid document the minimum speci cations and requirements that must be met for any proposal to be considered. Essential expectations, such as does the nancial institution have a fully operating location within the geographical boundaries of the school district, should be outlined in the bid packet.

CoSN: Support for Technology Administrators CoSN is a great resource for school technology administrators. Check this page monthly for links to articles to assist technology leaders as they navigate through digital learning transformations. Click here to read this month’s topic: EmpowerED Superintendent Resources and Webinar Series; CoSN Resources: CoSN/AASA EmpowerED SuperintendentToolkit, and Additional EmpowerED Superintendents Resources; CoSN Membership.

Asked

Corner Emerging Voluntary Bene ts The COVID-19 pandemic drove more employers to offer voluntary benefits, and now employee-pay-all benefits are expected to play a greater role after the pandemic "To meet employee expectations and attract and retain talent, employers are offering voluntary benefits, and broadening their voluntary offerings, to enable employees to create a package that works for their needs," said Kim Buckey, vice president of client services at Birmingham, Ala.-based DirectPath, a benefits education, enrollment and health care transparency firm "We're seeing increased interest in critical illness, hospital indemnity, long-term disability and life insurance buy-up, and even longterm care coverage, as a result of the pandemic, as well as financial planning, legal services, emergency loan programs and the like," she noted New survey data supports those observations. According to findings from consultancy Willis Towers Watson, 94 percent of large employers believe that voluntary benefits will be more important to their total rewards strategy going forward, compared with 36 percent of employers who deemed them to be important in 2018 A total of 238 employers, who together employ 3.7 million workers, responded to the voluntary benefits section of the consultancy's 2021 Emerging Trends in Health Care Survey, conducted from Feb. 23 to March 12 Fastest-Growing Benefits: "The pandemic has given rise to an increase in benefits that protect employees against big hospital bills and loss of income and provide personal protection," said Lydia Jilek, senior director, voluntary benefits solutions at Willis Towers Watson. The five fastest-growing benefits, the survey showed, are: Identity Theft Protection, Hospital Indemnity, Pet Insurance, CriticalIllness and Legal Protection. Compared to pre-pandemic participation, these plans are projected to be offered over 30% more moving forward. "Employers are supplementing existing core benefits with more personalized benefits to provide additional ways to support their employees' overall well-being and enhance the perceived value of their benefits offerings," Jilek said. The pandemic has provided employers the opportunity to re-evaluate the voluntary benefits being offered and get creative on what coverages may best meet the needs of their employee population *The majority of this content was taken from SHRM article “Pandemic Highlighted Value of Voluntary Benefits,” writer Stephen Miller, CEB Column Provided by: Shane Pennington, Regional Sales Executive, Educational Benefits, Inc.

AAEA Team We are here to assist you! .

Upcoming Conferences

2021 ArkASPA HR Digital Bootcamp September 14, 2021 Virtual Event The 2021 ArkASPA HR Bootcamp will be held virtually on September 14 for those individuals who will be serving as district-level personnel administrators for the first time this year. For districts that have a secretary or an administrative assistant new to human resources work, this would be the perfect orientation for them as well. Click here to register!

2021 AAFC Fall Conference September 22-24, 2021 Hot Springs, AR The 2021 AAFC Fall Conference will be held September 22-24 at the Hot Springs Convention Center, with presenter Audrey Freshwater delivering the Keynote: “Let’s Talk About What to Do....When We Don't Know What to Do.” Click here to register!

2021 ASPMA Conference October 4-6, 2021 Hot Springs, AR The 2021 ASPMA Conference will be held October 4-6 at the Hot Springs Embassy Suites and Hot Spring Convention Center. CFD Classes will be held on October 4th. Guest Speaker, Merlyna Valentine will present “Mission Possible - Your Work Matters.” Click here to register! 9

2021 AAGEA Conference October 8, 2021 Benton, AR & Virtually

Upcoming Conferences

New GT Coordinator Training will be held the afternoon of October 7 with the full AAGEA Conference on October 8. These events will be held at the Benton Event Center. The AAGEA Conference on October 8 will be available onsite as well as virtually. Click here to register!

2021 AAEA Fall Conference October 20, 2021 Hot Springs, AR & Virtually The 2021 AAEA Fall Conference will be held October 20 at the Hot Springs Convention Center. Dr. Chris Weber will guide participants through the process of creating an RTI system to support behavior. Attendees may choose to participate onsite or virtually. Click here to register!

Click here to take a tour of the AAEA App! Available on Google Play and the Apple App Store!

Job Site Subscription Service

Tools to Help You Hire the Best!

The AAEA Job Board is a calendar-year subscription that assists districts with the ever-increasing challenge of recruiting quality staff. It is a significant resource for educators, both in-state and out-of-state, seeking employment in Arkansas schools. Over 165 school districts are participating in the program, which has been extremely helpful to schools and educators over the years. The site is used year-round and is accessed extensively during the second semester. It is not unusual to see over 400 jobs posted on the Job Board at one time. With an account, school districts may post unlimited job vacancies throughout the year. Subscription renewals will be sent to superintendents this fall regarding 2021 renewal. To subscribe (by district) or to post job openings, contact Marty Smith, Member Relations Manager, at m.smith@theaaea.org or at 501-372-1691.

Openings District Name

Posi on

Des Arc School District

Superintendent

Sheridan School District

Director of Communications, Public Information, and Recruitment

Arkansas Arts Academy

Principal-Secondary (7-12)

Southeast Arkansas Education Service Cooperative

Regional Medicaid Program Advisor

Visit Our Job Site For Mor

https://arkansas.schoolspring.com/

Awards Charles Warren Outstanding CPA in Government Award Charles Warren, Chief Financial Officer of Fort Smith Public Schools, was recently recognized by the Arkansas Society of Certified Public Accountants (ARCPA) with the Outstanding CPA in Government Award. Read more about Mr. Warren's recognition on the Fort Smith Public Schools Website. Congratulations!

Be a Part of Something…

Bigger Than an Individual … The Training

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219 South Victory, Little Rock, AR 72201 501.372.1691