Executive Viewpoint

We Are In The Final Stretch

Dr. Mike Hernandez, AAEA Executive Director

We are charging hard to the end of the 2023-2024 school year. Implementing new policies and procedures has been full of tough challenges with the hope that they will lead to academic improvement. New testing, human resource protocols, compensation packages, and competition for students have kept your heads spinning. I am proud of our state educators' work to help our students learn and thrive. As the school year enters its final month, administrators will be pivotal in guiding students, teachers, and staff through the last leg of their academic journey. With a focus on academic achievement, emotional well-being, and closing protocols, administrators must ensure a smooth and successful conclusion to the year.

Even though testing under the new ATLAS system is quickly ending, the end of the school year is an essential time for academic review, assessment, and reinforcement. There should be limited interruption in the learning process. District leaders and principals should work closely with teachers to ensure that the curriculum continues to be taught and that preparation for next year is completed. What should each student be working on over the summer? What kind of preview can I give the student for information that will be taught next year? Are there any deficiencies in student learning that I can correct? These are all great questions to discuss in your district and building leadership team meetings. This will help you implement strategies for academic support, such as tutoring sessions or study groups, to help struggling students catch up and succeed in the coming 2024-2025 school year.

The final stretch of the school year can give rise to students exhibiting behavior problems due to the lack of teaching and learning. This can be emotionally taxing for students and staff alike. One thing to consider is using this time to prioritize the reinforcement of behavior protocols with students and the expectations for students transitioning to new buildings. Year-end may be a time for working with any mental health staff and counselors to provide emotional support for students to help them express their feelings and concerns about the end of the year. Many may have anxiety when it comes to an extended break. These feelings could be due to a lack of contact with friends, food insecurity, or other homerelated issues. Even some graduating students may have anxiety about the next steps in their lives and need that reassurance and support. I know that staff are often ready to turn the page, but this time and conversation can wisely be used to help the district provide quality summer support. Likewise, acknowledge the hard work and dedication of teachers and staff and offer support and encouragement as they navigate the year's final weeks.

Of course, it is important to celebrate the achievements and milestones of the school year as it draws to a close. Organize end-of-year events such as award ceremonies, talent shows, or class picnics to recognize student accomplishments and foster a sense of community spirit. These celebrations provide closure and create lasting memories for students and staff to cherish. I have seen many celebrations already planned for schools on social media. What an excellent opportunity to engage parents and the community as you celebrate the students and staff.

Many administrative tasks need to be completed, including finalizing student records, any remaining assessments, and preparing for student scheduling. There is also an opportunity for administrators to reflect on the successes and challenges of the past year and begin planning for the future. Conduct debriefing sessions with principals, teachers, and staff to gather feedback and insights on what worked well and what can be improved. This information will inform strategic planning and goal-setting for the upcoming school year, ensuring continuous growth and improvement. There are several plans that districts are working on to enter into the new AR APP. Even though the application may be nearing completion, it would be good to continue to gather feedback and share plans with the school staff. The final consideration is to ensure that there is effective communication as the school year comes to an end. Keep parents, students, and staff informed about important dates, events, and procedures through newsletters, emails, or school websites. Addressing concerns or questions promptly and transparently fosters trust and collaboration within the school community. There are many moving parts over the summer, such as summer school, feeding programs, activity practices, building cleaning, etc. Communication is critical and must be done clearly and consistently.

You are almost there, and I am proud of all of you for the work you’ve done this year. I know we will see some positive gains in student learning and positive momentum for the future. Keep up the great work as we wind the year down. Always know we are here to support you.