Safe Truck Fleet Operations Essentials for Managing Safety
Safer Fleets – Vehicle Maintenance
1. Maintain your vehicle
2. Test on time 3. Display your disc 4. Review maintenance systems
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Legal Requirements • Vehicle owners must • Ensure vehicles are roadworthy – FIX BEFORE USE • Ensure vehicles are tested on time • Implement a system for regular inspection and maintenance of vehicles • Periodically review it • Make any changes required to ensure it is effective • Ensure inspection frequency takes account of vehicle condition, age and mileage, manufacturers guidelines etc • Ensure inspections are carried out by suitably qualified persons • Ensure drivers are trained to carry out vehicle walkaround checks, record & notify defects • Ensure defects get repaired • Keep records • Make an annual declaration to the RSA 3
RSA Roadside Inspection Findings 2018-2020
Vehicle Maintenance
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Roadworthiness inspection findings 2018 - 2020 # vehicles inspected at roadside 12000
11375
11346
10972
10000
8000
6000
4000
3109
3065
2684
2000
700
489
444
0
2018 #vehicles inspected
2019 #vehicles inspected with major defects
2020 #vehicles inspected with dangerous defects
Roadworthiness roadside compliance 2018 - 2020 11500
52%
11400
50%
11300 48%
11200 11100
46%
11000
44%
10900 42%
10800 10700 #vehicles inspected Compliance at roadside
2018
2019
2020
10972
11346
11375
44%
48%
51%
#vehicles inspected
Compliance at roadside
40%
Defects detected roadside 2018 - 2020 # defects detected by category Lamps, reflectors & electrical equipment
Top 10 specific defects detected roadside 2525
Axles, wheels, tyres & suspension
1378
Chassis & chassis attachments
1072
Braking Equipment
733
Tyres Condition and operation of stop lamps Condition and operation of front, rear and side lamps Condition and operation of indicator and hazard lamps
Visibility
606
Registration number plates
Identification of the vehicle
564
Steering linkage condition
Steering
499
Condition and operation of headlamps
Other equipment
194
General condition of chassis or frame & attachments
Supplementary tests for passenger vehicles
154
Brake drums, brake discs
Noise
69 0
500 1000 1500 2000 2500 3000
Mudguards (wings), spray suppression devices 0
500
1000
1500
Common Defects – Lamps, reflectors & electrical equipment
Common Defects – Axles, wheels, tyres & suspension
Common Defects – Braking equipment
Common Defects – Chassis & chassis attachments
Common Defects – Visibility
RSA Premises Inspection Findings 2018-2020 Vehicle Maintenance 13
Compliance at roadworthiness premises inspections 6000
64%
62%
5000
60% 4000
58% 3000 56% 2000 54%
1000
0
52%
2018
2019
2020
# RW premises inspections
5292
4918
3458
Compliance
55%
60%
62%
# RW premises inspections
Compliance
50%
Top 10 infringements detected at roadworthiness premises inspections in 2020 Some inspection records missing and vehicles in satisfactory condition
485
Lack of information on inspection records
477
Inadequate system for reporting defects
424
Maintenance plan not kept up to date
292
Defect reports not signed off by SQP
258
Inaccurate information on declaration
229
Inspections not carried out in line with frequency
226
No inspections records retained and vehicles in satisfactory condition
189
No defect reports available
188
Inspection frequency evidently insufficient from document review
188 0
100
200
300
400
500
600
RSA Roadside Inspection Findings 2018-2020
Tachograph & Drivers Hours 16
Managing Driver Safety – Outcomes from roadside inspections
Tachograph & Licensing roadside inspections and infringements detected in the years 2018 -2020 3000
2500
2000
1500
1000
500
0
# T&L roadside inspections
# MSIs detected
# VSIs detected
# SIs detected
# MIs detected
2018
2641
66
689
915
1305
2019
2393
72
1317
579
913
2020
1945
66
1270
489
837
2018
17
2019
2020
Managing Driver Safety – Outcomes from roadside inspections
Most frequently detected infringements at roadside tachograph & licensing inspections in 2020 Top 10 infringements roadside – all severities Fail to take adequate break - Driver
600
Fail to take daily rest period - Driver
Fail to take daily rest period - Driver
149
Fail to take adequate break - 4h30<…<5h
Incorrect use of switch mechanism
134
Exceed Daily Driving Time - Driver
Driving a vehicle without a valid driver CPC
104
Driver to fail to use a record sheet
Driver to fail to use a record sheet
85
Operator fails to ensure the proper use of the driver card
43
Fail to take weekly rest
36
Insufficient obligatory break taken - 20 < … <= 30 min - Driver Insufficient obligatory break taken - … <= 10 min - Driver
Fail to ensure correct functioning of the digital tachograh - Operator Vehicle not authorised on the road haulage operator's licence Possess, use or attempt to use a driver card where the person is not the holder To cause or permit another who does not hold a valid driver CPC to driver a relevant…
17 5 0
100
Fail to take adequate break - Driver Driver card not used
214
Driver card not used
18
Top 10 infringements roadside – MSIs, VSIs & SIs
200
300
400
500
600
700
0
20
40
60
80 100 120 140 160 180
RSA Premises Inspection Findings 2018-2020 Tachograph & Drivers Hours 19
Managing Driver Safety – Outcomes from premises inspections
Tachograph & Licensing premises inspections and infringements detected in the years 2018 - 2020 5000 4500 4000
3500 3000 2500 2000 1500
1000 500 0
# premises inspections
# MSIs detected
# VSIs detected
# SIs detected
# MIs detected
2018
200
3
1195
1366
4536
2019
179
25
978
969
2853
2020
160
88
751
684
2316
2018
20
2019
2020
Managing Driver Safety – Outcomes from premises inspections
Most frequently detected infringements at premises tachograph & licensing inspections in 2020 Top 10 infringements at premises – all severities Fail to take adequate break - Driver
1856
Insufficient obligatory break taken 20<…<=30 mins - Driver 376
Fail to take weekly rest
189
Exceed daily driving time - driver
73
Permits a person to use another person's driver card
32 0
Fail to take daily rest period - Driver
109
Incorrect use of switch mechanism
107 94 85
Fail to ensure correct functioning of the digital tachograh - Operator Vehicle not authorised on the road haulage operator's licence Possess, use or attempt to use a driver card where the person is not the holder To cause or permit another who does not hold a valid driver CPC to driver a relevant…
85
58
149
Driver to fail to use a record sheet
88
Driver card not used
163
Driving a vehicle without a valid driver CPC
108
Possess, use or attempt to use a driver card where the person is not the holder Operator fails to ensure the proper use of the driver card Fail to ensure correct functioning of the digital tachograph
Fail to take adequate break - Driver Driver card not used
639
Fail to take daily rest period - Driver
21
Top 10 infringements – MSIs, VSIs & SIs
500
1000
1500
2000
0
75 75 61
52 20
40
60
80 100 120 140 160 180
Managing Driver Safety – Prosecutions from Tachograph & Licensing inspections
Most frequently prosecuted infringements from Tachograph & Licensing roadside and premises inspections in 2020 Driving a vehicle without a valid driver CPC [Reg 23(1)(a)]
92
To cause or permit another who does not hold a valid driver CPC to drive a relevant vehicle
77
Fail to take adequate break - Driver
55
Vehicle not authorised on the road haulage operator’s licence
46
Possess, use or attempt to use a driver card where the person is not the holder of the card,
41
Fail to take daily rest period - Driver
34
Driver card not used
34
Failure to produce evidence of international carriage and cabotage operations
29
Fail to carry out periodic checks on recording equipment
29
Carried out in excess of the three permitted cabotage operations within 7 days
27 0
22
10
20
30
40
50
60
70
80
90
100
Safer Drivers
Compliance with Drivers’ Hours & Working Time Rules
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Driver Essentials • Drivers licence • Current driver CPC • Driver card - tachograph • Equipment training • Walkaround check training • Medical Fitness to Drive 24
Working conditions – the Rules • Drivers Hours (summary) • 45 min break after 4.5 hrs • Daily driving time limited to 9hrs
• Weekly driving time limited to 56 hrs • 11 hrs rest in each 24 hour period • Weekly rest of 45 hrs to be taken after 6*24 hr periods
• Working Time • 60 hrs max per week or 48 hrs averaged over a 17 week period 25
Employer Responsibilities • Ensure • Drivers have only one and use only their own driver card • Tachograph equipment is working and calibrated
• Drivers know how to use the tachograph equipment • Drivers know how to use the mode switch mechanism • Downloads are carried out, records analysed and records kept • Drivers are asked to produce records for other work done • If rules are broken, it is documented along with remedial actions 26
Employer Responsibilities Continued • Ensure • Vehicles are stated on operators licence (where required) • Journeys are planned and sufficient time is afforded to drivers for • Traffic congestion • Roadworks • Bad weather
• Daily living • Delays etc.
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Remember Chain of Responsibility As an employer you must ensure: •
•
contractually agreed time schedules with consignors comply with rules on Driving Times, Breaks and Rest Periods drivers are not encouraged to breach these rules and are not incentivised to do so
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Consequences for Non Compliance – Vehicle Maintenance Requirements Fines and Penalty Points Failing to comply with Vehicle Maintenance & Repair Regulations
Court appearance attracting a €5,000 (Class A) fine and/or imprisonment for a term not exceeding six months on conviction
Driving vehicle before remedying dangerous defect
Mandatory court appearance attracting 3 penalty points & fine not exceeding €5,000 (Class A) on conviction
Driving dangerously defective vehicle
Mandatory court appearance attracting 5 penalty points & fine not exceeding €5,000 (Class A) on conviction
Using Commercial Vehicle without Certificate of Roadworthiness (CRW)
Mandatory court appearance attracting 5 penalty points & fine not exceeding €5,000 (Class A) on conviction
Consequences for Non Compliance – Tachograph & Drivers Hours Requirements Fines and Penalty Points Failing to comply with the tachograph rules / rules on Driving Times, Breaks & Rest Periods
Court appearance attracting a €5,000 (Class A) fine and/or imprisonment for a term not exceeding six months on conviction
Further Information Available • www.drivingforwork.ie • www.hsa.ie
• www.garda.ie • www.rsa.ie
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