Safe Truck Fleet Operations - Essentials for Managing Safety

Safe Truck Fleet Operations Essentials for Managing Safety

Safer Fleets – Vehicle Maintenance

1. Maintain your vehicle

2. Test on time 3. Display your disc 4. Review maintenance systems

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Legal Requirements • Vehicle owners must • Ensure vehicles are roadworthy – FIX BEFORE USE • Ensure vehicles are tested on time • Implement a system for regular inspection and maintenance of vehicles • Periodically review it • Make any changes required to ensure it is effective • Ensure inspection frequency takes account of vehicle condition, age and mileage, manufacturers guidelines etc • Ensure inspections are carried out by suitably qualified persons • Ensure drivers are trained to carry out vehicle walkaround checks, record & notify defects • Ensure defects get repaired • Keep records • Make an annual declaration to the RSA 3

RSA Roadside Inspection Findings 2018-2020

Vehicle Maintenance

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Roadworthiness inspection findings 2018 - 2020 # vehicles inspected at roadside 12000

11375

11346

10972

10000

8000

6000

4000

3109

3065

2684

2000

700

489

444

0

2018 #vehicles inspected

2019 #vehicles inspected with major defects

2020 #vehicles inspected with dangerous defects

Roadworthiness roadside compliance 2018 - 2020 11500

52%

11400

50%

11300 48%

11200 11100

46%

11000

44%

10900 42%

10800 10700 #vehicles inspected Compliance at roadside

2018

2019

2020

10972

11346

11375

44%

48%

51%

#vehicles inspected

Compliance at roadside

40%

Defects detected roadside 2018 - 2020 # defects detected by category Lamps, reflectors & electrical equipment

Top 10 specific defects detected roadside 2525

Axles, wheels, tyres & suspension

1378

Chassis & chassis attachments

1072

Braking Equipment

733

Tyres Condition and operation of stop lamps Condition and operation of front, rear and side lamps Condition and operation of indicator and hazard lamps

Visibility

606

Registration number plates

Identification of the vehicle

564

Steering linkage condition

Steering

499

Condition and operation of headlamps

Other equipment

194

General condition of chassis or frame & attachments

Supplementary tests for passenger vehicles

154

Brake drums, brake discs

Noise

69 0

500 1000 1500 2000 2500 3000

Mudguards (wings), spray suppression devices 0

500

1000

1500

Common Defects – Lamps, reflectors & electrical equipment

Common Defects – Axles, wheels, tyres & suspension

Common Defects – Braking equipment

Common Defects – Chassis & chassis attachments

Common Defects – Visibility

RSA Premises Inspection Findings 2018-2020 Vehicle Maintenance 13

Compliance at roadworthiness premises inspections 6000

64%

62%

5000

60% 4000

58% 3000 56% 2000 54%

1000

0

52%

2018

2019

2020

# RW premises inspections

5292

4918

3458

Compliance

55%

60%

62%

# RW premises inspections

Compliance

50%

Top 10 infringements detected at roadworthiness premises inspections in 2020 Some inspection records missing and vehicles in satisfactory condition

485

Lack of information on inspection records

477

Inadequate system for reporting defects

424

Maintenance plan not kept up to date

292

Defect reports not signed off by SQP

258

Inaccurate information on declaration

229

Inspections not carried out in line with frequency

226

No inspections records retained and vehicles in satisfactory condition

189

No defect reports available

188

Inspection frequency evidently insufficient from document review

188 0

100

200

300

400

500

600

RSA Roadside Inspection Findings 2018-2020

Tachograph & Drivers Hours 16

Managing Driver Safety – Outcomes from roadside inspections

Tachograph & Licensing roadside inspections and infringements detected in the years 2018 -2020 3000

2500

2000

1500

1000

500

0

# T&L roadside inspections

# MSIs detected

# VSIs detected

# SIs detected

# MIs detected

2018

2641

66

689

915

1305

2019

2393

72

1317

579

913

2020

1945

66

1270

489

837

2018

17

2019

2020

Managing Driver Safety – Outcomes from roadside inspections

Most frequently detected infringements at roadside tachograph & licensing inspections in 2020 Top 10 infringements roadside – all severities Fail to take adequate break - Driver

600

Fail to take daily rest period - Driver

Fail to take daily rest period - Driver

149

Fail to take adequate break - 4h30<…<5h

Incorrect use of switch mechanism

134

Exceed Daily Driving Time - Driver

Driving a vehicle without a valid driver CPC

104

Driver to fail to use a record sheet

Driver to fail to use a record sheet

85

Operator fails to ensure the proper use of the driver card

43

Fail to take weekly rest

36

Insufficient obligatory break taken - 20 < … <= 30 min - Driver Insufficient obligatory break taken - … <= 10 min - Driver

Fail to ensure correct functioning of the digital tachograh - Operator Vehicle not authorised on the road haulage operator's licence Possess, use or attempt to use a driver card where the person is not the holder To cause or permit another who does not hold a valid driver CPC to driver a relevant…

17 5 0

100

Fail to take adequate break - Driver Driver card not used

214

Driver card not used

18

Top 10 infringements roadside – MSIs, VSIs & SIs

200

300

400

500

600

700

0

20

40

60

80 100 120 140 160 180

RSA Premises Inspection Findings 2018-2020 Tachograph & Drivers Hours 19

Managing Driver Safety – Outcomes from premises inspections

Tachograph & Licensing premises inspections and infringements detected in the years 2018 - 2020 5000 4500 4000

3500 3000 2500 2000 1500

1000 500 0

# premises inspections

# MSIs detected

# VSIs detected

# SIs detected

# MIs detected

2018

200

3

1195

1366

4536

2019

179

25

978

969

2853

2020

160

88

751

684

2316

2018

20

2019

2020

Managing Driver Safety – Outcomes from premises inspections

Most frequently detected infringements at premises tachograph & licensing inspections in 2020 Top 10 infringements at premises – all severities Fail to take adequate break - Driver

1856

Insufficient obligatory break taken 20<…<=30 mins - Driver 376

Fail to take weekly rest

189

Exceed daily driving time - driver

73

Permits a person to use another person's driver card

32 0

Fail to take daily rest period - Driver

109

Incorrect use of switch mechanism

107 94 85

Fail to ensure correct functioning of the digital tachograh - Operator Vehicle not authorised on the road haulage operator's licence Possess, use or attempt to use a driver card where the person is not the holder To cause or permit another who does not hold a valid driver CPC to driver a relevant…

85

58

149

Driver to fail to use a record sheet

88

Driver card not used

163

Driving a vehicle without a valid driver CPC

108

Possess, use or attempt to use a driver card where the person is not the holder Operator fails to ensure the proper use of the driver card Fail to ensure correct functioning of the digital tachograph

Fail to take adequate break - Driver Driver card not used

639

Fail to take daily rest period - Driver

21

Top 10 infringements – MSIs, VSIs & SIs

500

1000

1500

2000

0

75 75 61

52 20

40

60

80 100 120 140 160 180

Managing Driver Safety – Prosecutions from Tachograph & Licensing inspections

Most frequently prosecuted infringements from Tachograph & Licensing roadside and premises inspections in 2020 Driving a vehicle without a valid driver CPC [Reg 23(1)(a)]

92

To cause or permit another who does not hold a valid driver CPC to drive a relevant vehicle

77

Fail to take adequate break - Driver

55

Vehicle not authorised on the road haulage operator’s licence

46

Possess, use or attempt to use a driver card where the person is not the holder of the card,

41

Fail to take daily rest period - Driver

34

Driver card not used

34

Failure to produce evidence of international carriage and cabotage operations

29

Fail to carry out periodic checks on recording equipment

29

Carried out in excess of the three permitted cabotage operations within 7 days

27 0

22

10

20

30

40

50

60

70

80

90

100

Safer Drivers

Compliance with Drivers’ Hours & Working Time Rules

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Driver Essentials • Drivers licence • Current driver CPC • Driver card - tachograph • Equipment training • Walkaround check training • Medical Fitness to Drive 24

Working conditions – the Rules • Drivers Hours (summary) • 45 min break after 4.5 hrs • Daily driving time limited to 9hrs

• Weekly driving time limited to 56 hrs • 11 hrs rest in each 24 hour period • Weekly rest of 45 hrs to be taken after 6*24 hr periods

• Working Time • 60 hrs max per week or 48 hrs averaged over a 17 week period 25

Employer Responsibilities • Ensure • Drivers have only one and use only their own driver card • Tachograph equipment is working and calibrated

• Drivers know how to use the tachograph equipment • Drivers know how to use the mode switch mechanism • Downloads are carried out, records analysed and records kept • Drivers are asked to produce records for other work done • If rules are broken, it is documented along with remedial actions 26

Employer Responsibilities Continued • Ensure • Vehicles are stated on operators licence (where required) • Journeys are planned and sufficient time is afforded to drivers for • Traffic congestion • Roadworks • Bad weather

• Daily living • Delays etc.

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Remember Chain of Responsibility As an employer you must ensure: •

•

contractually agreed time schedules with consignors comply with rules on Driving Times, Breaks and Rest Periods drivers are not encouraged to breach these rules and are not incentivised to do so

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Consequences for Non Compliance – Vehicle Maintenance Requirements Fines and Penalty Points Failing to comply with Vehicle Maintenance & Repair Regulations

Court appearance attracting a €5,000 (Class A) fine and/or imprisonment for a term not exceeding six months on conviction

Driving vehicle before remedying dangerous defect

Mandatory court appearance attracting 3 penalty points & fine not exceeding €5,000 (Class A) on conviction

Driving dangerously defective vehicle

Mandatory court appearance attracting 5 penalty points & fine not exceeding €5,000 (Class A) on conviction

Using Commercial Vehicle without Certificate of Roadworthiness (CRW)

Mandatory court appearance attracting 5 penalty points & fine not exceeding €5,000 (Class A) on conviction

Consequences for Non Compliance – Tachograph & Drivers Hours Requirements Fines and Penalty Points Failing to comply with the tachograph rules / rules on Driving Times, Breaks & Rest Periods

Court appearance attracting a €5,000 (Class A) fine and/or imprisonment for a term not exceeding six months on conviction

Further Information Available • www.drivingforwork.ie • www.hsa.ie

• www.garda.ie • www.rsa.ie

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