IT Governance Business Case
Bridge & Culvert Management System
Environmental & Street Services
Background
Environmental & Street Services (ESS) is responsible for maintaining the City's 69 bridges over their typical 50–80 year lifespan. To determine annual funding needed for bridge repairs:
- A simple data model tracks bridge health & needed repairs
- Inspections every 1-4 years update bridge health records
- Annual repair budget is determined based on updated bridge health
Current Business Problem
Inaccurate forecasting results in unexpected repairs. This creates the need to draw from emergency repair funds.
Current Pain Points
• Forecasts limited to 3 years vs 50-80 year asset life
• Frequent surprise repairs deplete emergency funds
• Inability to compare repair vs replace economics
• Reactive maintenance strategy
• Lack of transparency in budget calculations
Future State Benefits
• Forecasts extend to 10+ years
• Infrequent surprise repairs build protect emergency funds
• Ability to compare repair vs replace economics
• Proactive maintenance strategy
• Transparency in budget calculations
Strategic Alignment
Analysis and Recommended Solution
Market Analysis
• Native Solutions: Trimble Unity AgileAssets does deep predictive modeling for bridges, including long-term repair cost forecasting
• Broad domain: Enterprise Asset Management software
• Industry-specific: prioritized solutions proven in municipal bridge programs
• Trimble AgileAssets used by City of Raleigh & NC Dept of Transportation
• AASHTOWare created by federal standards-setting org American Association of State Highway & Transportation Officials
• ManageX, Deighton dTIMS, Hexagon EAM on par with AgileAssets but on separate AMS platforms
Solution Matrix
Feature Trimble AgileAssets AASHTOWare
Recommended Solution: implement AgileAssets
Description
Implement Trimble Unity AgileAssets for advanced bridge deterioration modeling
Pros
• Improved maintenance forecasting
• Repair vs replace strategic planning
• Improved transparency with leadership
Cons
• N/A
TS Architecture Review
The recommended solution meets the architectural standards for the City of Durham.
Cybersecurity Review
The recommended solution meets the cybersecurity standards for the City of Durham.
Recommended Solution - Project Financial Estimate
Risk Identification
Mitigation Risk (Costs)
• N/A
Contingency Risk (Costs)
• N/A
Our ask
We are asking the IT Governance Steering Committee to approve and score the business case to implement AgileAssets to improve ESS' bridge deterioration forecasting. If approved, the business case will be scored, ranked and submitted to the City Manager for final approval.