Facilitator's Institute Training - Program - 2024

Ro Facilitators’ Institute Training August 17–19, 2024 University of British Columbia Vancouver, BC

Facilitators’ Institute Training 2024

Contents Welcome––Clint Johnston, President Welcome––Henry Lee, Assistant Director, Professional and Social Issues Division 2024–25 Leadership Priorities Commitment to Solidarity Déclaration d’engagement pour la solidarité BCTF Code of Ethics Code de déontologie de la FECB Statement of Principles on Equity, Diversity, and Inclusion Organizational framework of the BCTF—You are the BCTF

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BCTF Workshops Workshop program coordinators/Contributing BCTF staff Purpose of BCTF workshops Workshop program contacts Ateliers du Bureau des dossiers professionnels et sociaux disponibles en français (French program) Health and Safety program Professional and Social Issues (PSI) program School Union Representative Training (SURT) program Copyright guidelines for material used in BCTF workshops and presentations BCTF acronyms

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Venue information Getting to, and around, UBC campus UBC driving, parking, road closures, and construction UBC FIT venue site map UBC Walter Gage Residences map UBC campus map UBC campus eateries, and cafés

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FIT information Information to help you fill out your expense voucher at FIT FIT program overview FIT Discrete training schedule FIT refreshments Notes UBC emergency information

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President’s Message Greetings and welcome to the 2024 Facilitators’ Institute Training (FIT)!

The fact that you’ve chosen to join one another here at FIT tells me you’re passionate, you’re committed, and you’re willing to work hard. Your participation will help set the foundation of support that the Federation and locals provide to members over the next school year. So, on behalf of the entire Federation, I want to begin by thanking you for taking time away from your well-deserved summer holidays to connect here with your colleagues this week.

The purpose of FIT is to prepare facilitators to present and facilitate BCTF workshops in an engaging and interactive manner. This week, we will develop skills that will have deep impacts across the province. We will learn how to support our colleagues, how to improve public education, and how to support the goals of our social justice union. We have a number of opportunities available for you at FIT—facilitated by your colleagues and BCTF staff—and we hope that these sessions will provide you with the instruction, inspiration, and experience you need to support your colleagues with professional development opportunities that serve the broader good of our union and the better world we’re building. Your interests, passions, and expertise allow us to reach teachers across BC and meet the needs of our membership. We couldn’t do this work without you.

In fact, supporting one another through professional development is one of the key ways we strengthen our union, so thank you for your support with this. Lastly, on a personal note, it’s been the honour of a lifetime to be the President of the BCTF. As this is my last FIT of my tenure, I want to say a personal thank you for all that you do for this great union and wish you the very best of luck for the upcoming school year.

Clint Johnston President

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Welcome to Facilitators' Institute Training 2024 I am pleased to welcome you to the 2024 Facilitators’ Institute Training. Your involvement as a BC Teachers’ Federation (BCTF) workshop facilitator is of immense value to Federation members. Your willingness to present workshops, participate in training sessions, and collaborate with colleagues is instrumental in maintaining the BCTF workshops program as engaging, relevant, and vibrant.

The FIT is an annual three-day training program dedicated to BCTF workshop facilitators. Through our workshop initiatives, we promote ongoing teacher-learning opportunities. The sessions are facilitated by experienced classroom teachers who have undergone training with the BCTF. The workshops trained at FIT fall under the BCTF workshop programs, including Professional and Social Issues (PSI) workshops, available to school staff, districts, locals, parent groups, conferences, and Professional Development (PD) days. Topics covered in PSI workshops may include Aboriginal Education, French Education, Health and Safety, Parent Advisory Committee, Teacher Professional Development, and Social Justice.

Furthermore, the School Union Representative Training (SURT) workshops are also trained at FIT under the BCTF workshop programs umbrella. These workshops serve as a training program for union representatives, such as Staff representatives, PD chairs, Social Justice contacts, Aboriginal Education contacts, TTOC contacts and Health and Safety representatives and are requested through BCTF local union offices.

BCTF workshops may be delivered through school workshops, onsite training, and district and agency partnerships. For additional details, please visit bctf.ca/topics/services-information/trainingand-education and select Request BCTF workshops.

If you have any further questions about the BCTF workshops program, please feel free to contact me by email or phone.

I wish you an enriching experience as you connect with and learn from your colleagues across the province during FIT. Thank you once again for your dedication to supporting the BCTF workshops program.

Henry Lee Assistant Director, Leadership and Member Training Email: hlee@bctf.ca Phone: 604-871-1849 Toll-free: 1-800-663-9163, local 1849

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2024–25 Leadership Priorities Priorities for 2024–25

(as set by the 2024 Annual General Meeting)

That the leadership priorities for the 2024–25 year be to: • provide opportunities so a diversity of members including early career teachers can connect and engage in advocacy, professional development, and collective action.

• fight for a bargaining structure that represents locals and advances members’ needs.

• directly pressure government to solve the teacher shortage.

• fight for working and learning conditions in which teachers’ workload issues and students’ social, emotional, and academic needs can be met.

• work within the Federation and collaborate with education partners, other unions, and the broader community to advance justice, truth and reconciliation, anti-racism, and anti-oppression in the face of environmental, social, and political forces.

Priorités pour 2024–25

(adoptées à l’Assemblée générale annuelle de 2024)

Que les priorités de leadership pour 2024–25 soient les suivantes : • Créer des occasions pour qu’une diversité de membres, y compris le personnel enseignant en début de carrière, puisse tisser des liens et s’engager dans la défense des intérêts, le perfectionnement professionnel et l’action collective.

• Militer pour une structure de négociation qui représente les sections locales et répond aux besoins des membres.

• Faire pression directement sur le gouvernement pour qu’il résolve le problème de la pénurie d’enseignant.es.

• Faire campagne pour des conditions de travail et d’apprentissage permettant de répondre aux problèmes de charge de travail du personnel enseignant et aux besoins sociaux, émotionnels et scolaires des élèves.

• Travailler au sein de la Fédération et collaborer avec des partenaires de l’éducation, d’autres syndicats et la collectivité au sens large pour faire progresser la justice, la vérité et la réconciliation ainsi que la lutte contre le racisme et l’oppression en tenant compte des forces environnementales, sociales et politiques.

• Promouvoir le rôle de l’éducation publique et du syndicat en tant que catalyseur de changement dans le contexte de l’urgence climatique.

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Commitment to Solidarity That the following Commitment to Solidarity guide the conduct of members participating in BCTF meetings: 1. We believe that union solidarity is based on the principle that all members are equal and deserve mutual respect.

2. We understand that an inclusive union is a stronger union and commit to embracing both unity and diversity.

3. We commit to ensuring that members of equity-seeking groups are welcomed, fully included, and treated equitably and respectfully at all Federation meetings and events.

4. We believe that all members have the right to feel safe and be treated with dignity at BCTF meetings.

5. We commit to conducting all Federation meetings in an environment free from harassment, discrimination, and intolerance.

6. We undertake to give our full attention to members, presenters, and invited guests who are addressing our meetings.

7. We value vigorous discussion, welcome active participation, and encourage members to share perspectives and debate positions because through such debate we develop strong policies and practices.

8. We appreciate that our union has a long and spirited tradition standing up for firmly held views, and that we do this internally with each other and externally as a collective.

9. We respect our democratic processes and understand that, once our decisions are made, the collective position prevails.

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Déclaration d’engagement pour la solidarité Que la Déclaration d’engagement pour la solidarité suivante, guide la conduite des membres participant aux réunions de la FECB :

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Nous croyons que la solidarité syndicale est fondée sur le principe de l’égalité des membres et de leur droit au respect mutuel.

Nous comprenons qu’un syndicat inclusif est un syndicat plus fort et nous nous engageons à accepter à la fois l’unité et la diversité.

Nous nous engageons à nous assurer que les membres des groupes en quête d’équité se fassent accueillir, inclure et traiter de manière équitable et respectueuse lors de toutes les réunions et de tous les événements de la Fédération.

Nous croyons que l’ensemble des membres a le droit de se sentir en sécurité et de se faire traiter avec dignité lors des réunions de la FECB. Nous nous engageons à mener toutes les réunions de la Fédération dans un environnement libre de toutes formes de harcèlement, de discrimination et d’intolérance.

Nous nous engageons à accorder toute notre attention aux membres, aux personnes qui présentent et aux personnes invitées à nos réunions.

Nous valorisons les discussions dynamiques et la participation active. Nous encourageons les membres à partager leurs perspectives et à débattre de leurs positions, car grâce à ces débats, nous élaborons des politiques et des pratiques solides.

Nous apprécions que notre syndicat ait pour longue et solide tradition de défendre fermement ses opinions à l’interne ou à l’externe en tant qu’organisation.

Nous respectons nos processus démocratiques et comprenons qu’une fois que nos décisions sont prises, la position collective l’emporte.

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Workshop Program Coordinators Michael-Don Borason mborason@bctf.ca 604-871-1891 Health and Safety (H&S) Program SURT H&S workshops Field Service Division

Daniel Shiu dshiu@bctf.ca 604-871-1821 SURT PD Rep workshops Teacher Inquiry Program (TIP)

Karen Chong kchong@bctf.ca 604-871-1871 PSI Social Justice workshops

Jennie Slack jslack@bctf.ca 604-871-1812 Adult Education PSI PSA workshops

Heather Kelley hkelley@bctf.ca 604-871-1850 PSI Social Justice workshops

Gail Stromquist gstromquist@bctf.ca 604-871-1854 PSI Aboriginal Education workshops

Henry Lee hlee@bctf.ca 604-871-1849 Parent Presentations PSI School and Classroom Issues workshops SURT workshops PSI Teacher Teaching on Call workshops

Renée Willock rwillock@bctf.ca 604-871-1841 Women in Leadership (WIL) Field Service Division

Sherry Payne spayne@bctf.ca 604-871-1803 Internal Mediation Judicial Council Peer Support

Carmen Woo cwoo@bctf.ca 604-871-1809 French Programs and Services PSI/SURT French workshops New Teacher Support

Graham Rainey grainey@bctf.ca 604-871-1845 Assessment and evaluation

Contributing BCTF staff Christine Stewart cstewart@bctf.ca 604-871-1800 Director, Professional and Social Issues Division

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Purpose of workshops—An overview Each workshop developed by the BCTF has defined objectives to reflect its purpose. These are to be respected when you are making adjustments due to particular issues (time, audience, etc.).

Please remember to keep a balance between process and content. Always provide time for participants to discuss and process the topic in relation to their own teaching context.

For more information, please visit bctf.ca/services-guidance/training-and-education.

1. Programme français La FECB a pour fière tradition de soutenir les membres et les syndicats locaux avec des ateliers et des formations. Ces ateliers sont animés en français et en anglais par l’équipe d’animation détenant une expertise et une formation spéciale.

2. Health and Safety Training Workshop Program Health and safety workshops can either be requested as a SURT, or as a tripartite, when booked by the school district. If the district is booking the workshop, it will be booked as a tripartite and billed to the district. Full listings of titles and descriptions are available on the BCTF website.

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SURT Tripartite.

3. Professional and Social Issues Workshop Program These workshops are available for school staff, groups of teachers, districts, locals, parent groups, conferences/PD days, and PSA days. Full listings of titles and descriptions are available on the BCTF website.

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Aboriginal education French education School and classroom issues Social justice Teachers teaching on call Parent presentations.

4. School Union Representative Training Workshop Program These workshops are intended for school union representatives and are financed by a BCTF grant which releases school union reps for up to four days. Full listing of titles and descriptions are available on the BCTF website.

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Staff rep workshops PD rep workshops Social Justice rep workshops Health and Safety rep workshops Leadership team workshops Professional and Social Issues workshops––may also be accessed to supplement SURT training days Special requests—contact Henry Lee hlee@bctf.ca.

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Workshop program contacts Henry Lee Workshops program co-ordinator

hlee@bctf.ca 604-871-1849, toll-free 1-800-663-9163, local 1849

Anick Dubé Ateliers en français

adube@bctf.ca 604-871-1869, toll-free 1-800-663-9163, local 1869

Giannina (Nina) Lopez PSI workshop bookings

glopez@bctf.ca 604-871-1810, toll-free 1-800-663-9163, local 1810

Karen Cheung SURT and tripartite workshop bookings

kcheung@bctf.ca 604-871-1806, toll-free 1-800-663-9163, local 1806

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Ateliers du Bureau des dossiers professionnels et sociaux disponibles en français (French program) Introduction La FECB a pour fière tradition de soutenir les membres et les syndicats locaux avec des ateliers et des formations. Ces ateliers sont animés en français et en anglais par l’équipe d’animation détenant une expertise et une formation spéciale.

Les ateliers sont disponibles pour le personnel des écoles, les conseils scolaires, les syndicats locaux, les associations de parents, et lors de conférences/journées pédagogiques.

Les demandes spéciales: Parfois les régions où les écoles et les syndicats locaux ont besoin d'un atelier ou d'une séance de travail qui ne figure pas dans notre liste actuelle d'ateliers. L’équipe d’animation de la FECB est souvent capable d'adapter et d’étendre ses services pour répondre à ces besoins.

En outre, les syndicats locaux et/ou les écoles qui sont géographiquement adjacents peuvent souhaiter co-parrainer des ateliers de la FECB. Carmen Woo, la coordonnatrice des programmes et services en français, travaillera avec les syndicats locaux et les écoles dans l'organisation et la logistique d'ateliers co-parrainés. Les sessions répondant aux critères et orientations budgétaires des ateliers de la FECB seront entièrement financées par la FECB. Le partage des coûts avec les conseils scolaires et les organismes est également négociable.

Si vous avez une idée, une circonstance spéciale, ou une demande particulière, merci de contacter Carmen Woo au 604-871-1809 ou 1-800-663-9163, poste 1809 ou cwoo@bctf.ca.

Exemples de demande spéciale d'ateliers • Démonstrations en salle de classe; • Présentations aux conseils consultatifs de parents; • Introduction à la recherche-action locale ou à des groupes régionaux de recherche-action, l'examen de la pratique de l'enseignement et des questions pédagogiques; • Associés en justice sociale, en lien avec des coalitions communautaires pour parrainer des évènements locaux relatifs à des questions sociales.

Critères de réservations d’un atelier délivré en français • Ils doivent être réservés au moins un mois à l’avance.

• Le nombre minimum de participant·e·s est de 7.

• Les ateliers sont d’une durée minimum de trois heures, mais la durée des ateliers peut varier.

Nous demandons également à l’équipe en charge de l’organisation de respecter les durées établies lors de la réservation des ateliers.

• L’équipe d’organisation en charge de la demande d’atelier est responsable de la salle, des fournitures et de l’accueil de l’équipe d’animation.

• Il n'y a pas d'honoraires. La FECB se charge des dépenses de l’équipe d’animation.

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Health and Safety program The purpose of this program is: • to prevent worker illness and injury in the public education system.

• to ensure that the BCTF has effective courses available for joint health and safety committee members who take educational leave under Section 135 of the Workers Compensation Act. • to provide health and safety training to joint health and safety committee members and school union representatives.

Cost of workshops for joint committee training:

As part of its commitment to provide cost-effective training, the BCTF will bill the school district a flat fee of $1,000 per day or $500 per half-day, to cover all the costs of our facilitators. The school district is responsible for any reasonable travel, meal, and room costs of participants. In addition, the school board is expected to pay for the photocopying of all workshop materials.

Education leave for health and safety training Section 135 of the Workers Compensation Act states: (1) Each member of a joint committee is entitled to an annual educational leave totaling 8 hours, or a longer period if prescribed by regulation, for the purposes of attending occupational health and safety training courses conducted by or with the approval of the Board. (2) A member of the joint committee may designate another member as being entitled to take all or part of the member's educational leave. (3) The employer must provide the educational leave under this section without loss of pay or other benefits and must pay for, or reimburse the worker for, the costs of the training course and the reasonable costs of attending the course.

The BCTF and WorkSafeBC have signed a Letter of Understanding that allows the Federation to produce and facilitate health and safety workshops which meet the educational leave requirements of Section 135 of the Act. In addition, all workshops are suitable for School Union Representative Training (SURT).

What if the employer refuses to allow a member an educational leave to attend BCTF courses?

Contact the BCTF Health and Safety Officer immediately at 604-871-1891 or 1-800-663-9163, local 1891.

Emergency procedures In the event of an emergency (flight problems, illness, etc.), contact: PSID support staff, Karen Cheung, immediately at: • kcheung@bctf.ca • 604-871-1806; toll-free 1-800-663-9163, local 1806.

If a problem occurs after business hours, use your judgement regarding booking accommodation, etc.

To contact W.E. Travel, call 604-969-5585 or 1-800-663-4703.

Requests may be emailed to any of the agents, and they will respond to the emails within 24 hours (excluding weekends): Carolyn Corda Jaime Janzen Maureen Gorospe Oralee Hawley

carolyn@weuniontravel.ca jaime@weuniontravel.ca maureen@weuniontravel.ca maureen@weuniontravel.ca

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Professional and Social Issues (PSI) program Introduction The BCTF has a proud history of supporting members and locals with workshops and training.

Workshops are led by classroom teachers (facilitators) with special expertise and training.

Workshops are available for school staff, districts, locals, parent groups, and conferences/PD days.

Special requests: Sometimes schools, locals, or regions need a workshop or study session that is not covered by our current list of workshops. BCTF facilitators are often able to adapt and extend services to meet these needs.

Further, locals and/or schools that are geographically adjacent may wish to co-sponsor a BCTF workshop together. Henry Lee, the workshop co-ordinator, will work with locals and schools in the organization and logistics of co-sponsored workshops. Sessions meeting BCTF workshop criteria and budget guidelines will be fully funded by the BCTF. Cost-sharing with school districts and agencies is also negotiable.

If you have an idea, special circumstance, or request, please contact Henry Lee at 604-871-1849, or 1-800-663-9163, local 1849, or hlee@bctf.ca.

Examples of special request workshops • classroom demonstrations • onsite school district and local training to build local capacity • presentations to parent advisory councils • introduction to regional teacher inquiry or action research groups, examining teaching practice, and curriculum questions • social justice associates, linking with community coalitions to sponsor regional/local social issues events.

Booking criteria for workshops • booked through the Professional and Social Issues Division • facilitated by BCTF facilitators who are classroom teachers • require at least three weeks’ advance notice • for groups of 15 to 30 (special circumstances and small schools exempted) • for intact teacher groups, school staffs, etc.

For in-person workshops, preference is given to workshops that are three to five hours in length.

Some workshops cannot be presented in less than five hours.

Workshops require no honorarium as the BCTF covers the costs for the facilitator. The organizing local or school is responsible for facilities and supplies.

Criteria for PD days or conferences • no more than five BCTF-led workshops may be presented on a PD day • preregistration is preferred, with cancellation two weeks in advance if the workshop is undersubscribed.

• minimum length of in-person workshops is two to three hours each (a few workshops are five hours in length).

• virtual workshops are 90 minutes to three hours each.

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Booking process 1. The workshop organizer completes the request form on the BCTF website.

2. PSID Training Department (Giannina Lopez) contacts facilitators by email to see who is available, with a geographic match where possible.

3. Workshops are confirmed by email to the organizer and the facilitator. PSID emails the facilitator a copy of the confirmation, the workshop material participants’ handouts, a facilitator feedback form link, and an expense voucher link.

4. Responsibilities of facilitators: a. Confirm the workshop details with the organizer • date and location • start and end time, lunch, and break times • room location and set-up (theatre, classroom, boardroom) • equipment (computer, projector, flip chart, felt pens, masking tape, etc.)

• number of participants, composition of group • what, if anything, participants should bring • consider asking the organizer the following questions: o how was the topic chosen? o who had input? o what was the process? o what focus would you like the workshop to have? o are there specific issues that you would like addressed? o who is the audience? o does the audience have any prior experience in this area? o what skills do they bring? o what kind of group is this in terms of interest, collegiality, etc.? o has any follow-up been contemplated? o any other relevant information? b. Leave of absence (LOA), if required Ask PSID support staff to prepare a LOA, with time for travel if necessary. Arrange for a teacher teaching on call. A copy of the LOA will be sent to you, your principal, and superintendent. c. Workshop materials Facilitators should be in contact with the organizer to ensure that there are sufficient copies of the participant handouts and feedback forms. If this is not possible, facilitators can either make the copies themselves, or contact the booking staff at the BCTF to do this. Photocopying and consumable supplies costs can be added on your expense voucher (not to exceed $60 without prior clearance from PSID staff. Receipts for these expenses are required). All BCTF workshop materials have received copyright approval. Do not use materials from external sources that have not been processed by the BCTF. (Please see “Copyright Guidelines” at the end of this document.)

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Prior to/after the workshop Prior to • Send a brief agenda and summary of requirements to the workshop organizer.

• Check LOA arrangements and travel arrangements.

• Two weeks prior to the workshop, confirm with organizer the minimum number of registrants (15). If fewer than 15 participants, contact the PSID support staff to determine whether or not to proceed.

The day of • Arrive 30 minutes early and set up.

• Check audio-visual requirements.

• Introduce yourself as a BCTF facilitator and the workshop as a BCTF service paid for by members’ union dues.

• After the workshop is over, distribute and collect participant feedback forms.

After Review that the participant feedback forms have been completed, fill out a facilitator feedback form, and send these and your expense voucher to PSID support staff.

5. Emergency procedures In the event of an emergency (flight problems, illness, etc.), contact: PSID support staff Giannina (Nina) Lopez immediately at: • glopez@bctf.ca • 604-871-1810; toll-free 1-800-663-9163, local 1810.

If a problem occurs after business hours, use your judgement regarding booking accommodation, etc.

To contact W.E. Travel call 1-800-663-4703.

Requests may be emailed to any of the agents and they will respond to the emails within 24 hours (excluding weekends): Carolyn Corda Jaime Janzen Maureen Gorospe Oralee Hawley

carolyn@weuniontravel.ca jaime@weuniontravel.ca maureen@weuniontravel.ca maureen@weuniontravel.ca

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School Union Representative Training (SURT) program Introduction Just as the President and the Executive Committee are the head of the union and the general membership is the heart, the school union representatives are the legs of the union. No policy, action plan, or communication vehicle will be brought to life in a school without the onsite skills, knowledge, and analytical capabilities of school union representatives.

The Professional and Social Issues Division offers high-quality training programs to assist school union representatives in their ongoing work. The SURT Program co-ordinates the development, delivery, and evaluation of all SURT workshops for school staffs and teachers teaching on call, new teachers, professional development chairs, social justice representatives, health and safety representatives, staff committee chairpersons, and local executive committee members.

Workshops for school staffs, other teacher groupings, and district professional days can be accessed through the BCTF Professional and Social Issues Workshop program which is different and separate from the SURT program.

The School Union Representative Training program is largely financed by a BCTF grant, which releases school union representatives for up to four days of intensive and practical training. The SURT program is intended to develop the school union representative’s hands-on, experiential knowledge and understanding of Federation and local issues, and the skills needed to ensure local and Federation policies and procedures are actualized within schools and amongst the teachers who work there.

The title School Union Representative Training Program reflects the fact that the training program covers the different union representatives. You may wish to copy the workshop selection pages for distribution to school union representatives and/or executive members.

Planning school union representative training Initial considerations Careful planning is the key to a successful and enjoyable training day.

What are the desired outcomes for the day?

Through the local strategic planning process, the desired outcomes to meet both local and Federation needs are determined. For staff representatives, training needs are often determined through a feedback survey from a previous training, or a meeting of a staff representative assembly. PD representatives generally work through the local PD chairperson to determine their training needs. Other representatives, such as social justice, health and safety, and school staff committee chairpersons should work with their local association committees to determine their training needs.

Who needs to receive the training?

That is a local decision, addressing a specific need in the local. Examples include: • a specific group (school PD or SJ representatives, executive committee, etc.) wishing a planning session • members new in their role as teacher representatives (rookie staff representatives, rookie PD or SJ representatives, school staff committee chairpersons, etc.)

• new teachers, including TTOCs • those who wish training on an issue of local concern (professional ethics, health and safety, social justice, etc.).

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Locally-developed training Occasionally, a local may wish to design and develop a training workshop not offered by the BCTF. It is possible for a local to use the SURT grant for that purpose, but it is essential that such training be planned with Henry Lee at hlee@bctf.ca before the workshop is given, if the local is to qualify for the BCTF grant. Further, geographically adjacent locals may wish to jointly sponsor SURT workshops. Henry Lee can assist locals with the organization and logistics of co-sponsored SURTs. Note: Policy 10.J.10 of the Members’ Guide to the BCTF requires that the local jointly plan leadership training with the Federation to qualify for the grant.

Planning with the facilitator After booking through PSID, the local organizer will get: • a confirmation by email providing the name and contact information of the facilitator.

The facilitator will contact the organizer to co-plan the training.

• an organizer’s checklist to be completed and returned.

Who can attend?

Each local is entitled to a grant for up to four days of release time for each school staff representative, including the local TTOC contact (see 10.J.10, Members’ Guide to the BCTF bctf.ca/topics/services-information/members-guide-to-the-bctf.

The release days are dedicated as follows: 1. two days of training for the school staff and teachers teaching on call representatives 2. one day of training for the school PD representatives 3. one day of school/local leadership training for school staff representatives, school PD representatives, staff committee chairpersons, school social justice representatives, school health and safety representatives, local executive committee members, or some combination of these. Grants for the fourth day of training may instead be used to release additional school staff and teachers teaching on call representatives for part 1 above. Further, locals may use up to one day of their four-day SURT allotment for the purpose of union training and collective agreement awareness for newly hired teachers.

Who pays for what?

The SURT program will pay for release time and travel for school union representatives according to the grants procedure; the SURT facilitator’s accommodation, per diems, travel, release time, and materials for the workshop. The local covers facility expenses, meals, and other expenses related to school union representatives’ attendance at the session.

Follow up—Taking it back to the schools School union representatives should always be seen as members of a team of union activists who work together in each school on behalf of the members—to communicate with, advocate for, or organize and lead on union issues. Training is effective if school union representatives plan to work together as a team and take it back to the school. They put the training to practical use by sharing information/knowledge and implementing ideas with members. Discussing and planning how this is to be done is a component of every workshop. Locals can assist in the follow-up through progress reports at staff representative assemblies, newsletters to members, etc.

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Staff representative workshops Objectives—BCTF Procedure Statement 25.H.08—That the Staff Representative Training Program: 1. Provide staff representatives with the skills and knowledge to fulfill their role as communicator, advocate, and union leader in the school.

2. Ensure that staff representatives have a current knowledge and awareness of the collective agreement including specifically those processes that require school-level representation and/or advocacy.

3. Familiarize staff representatives with current local and BCTF priorities and communications vehicles relevant to union members in the school.

Booking school union representative training days—A checklist • The local organizer co-plans and/or discusses training needs and ideas with Henry Lee, co-ordinator, School Union Representative Training Program.

• PSID selects and contacts the SURT facilitator.

• The PSID staff, Karen Cheung, confirms the details of the workshop, by email, with the organizer and the facilitator.

• The organizer welcomes, introduces, and at the end of the day, thanks, the facilitator.

• The local sends its release-time grant application to the Senior Accountant Financial Planning, Analysis and Grants, at the BCTF Treasurer’s office, attaching a copy of the SURT workshop confirmation form.

Emergency procedures

In the event of an emergency (flight problems, illness, etc.), contact: PSID support staff Karen Cheung immediately at: • kcheung@bctf.ca • 604-871-1806; toll-free 1-800-663-9163, local 1806.

If a problem occurs after business hours, use your judgement regarding booking accommodation, etc.

To contact W.E. Travel call 604-969-5585 or 1-800-663-4703.

Requests may be emailed to any of the agents, and they will respond to the emails within 24 hours (excluding weekends): Carolyn Corda Jaime Janzen Maureen Gorospe Oralee Hawley

carolyn@weuniontravel.ca jaime@weuniontravel.ca maureen@weuniontravel.ca maureen@weuniontravel.ca

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Copyright Guidelines for Materials Used in BCTF Workshops and Presentations BCTF Information Services Prepared by Emily O’Neill Introduction In developing workshops and presentations for teachers, it is common practice to include materials that are created by others and are therefore protected by copyright legislation. Our objective in preparing copyright guidelines is to alert BCTF staff and members to copyright issues, and to illustrate the steps required in obtaining clearance to use or reproduce materials.

When is copyright permission necessary?

Unless specified, we should assume that any item is copyrighted, even if the copyright symbol is not used.

Permission to use copyrighted material is required for anything that a BCTF staff member did not produce and that is longer than a short excerpt, regardless of the format of intended use (photocopies, reprints, PowerPoint slides, etc.). This includes entire articles, chapters of books, papers (or parts thereof), letters to the editor, cartoons, and photos or graphics that accompany an article.

Fair dealing is a provision in the Canadian Copyright Act that allows for some exceptions in the copying and use of copyrighted material. In other words, fair dealing places limits on the rights that copyright holders have. Unfortunately, fair dealing is not clearly defined in the Act, and determining whether a particular use falls under this provision can be very tricky.

According to the law, fair dealing allows for the use of copyrighted materials for the purposes of: • Research or private study • Criticism or review • News reporting • Parody or satire, or • Education, as long as proper attribution is given to the copyright holder.

This does not mean, however, that you can use the material in any way that you like, even for these exceptions. In her book, Canadian Copyright Law, noted copyright expert Lesley Ellen Harris suggests three factors to consider when trying to determine whether a particular use of copyrightprotected material constitutes fair dealing: 1. “First, consider whether a substantial part of a work is being copied.”

2. “If a substantial part of a work is being copied, one must then consider whether that copying would be considered fair. Fairness is determined in terms of quality (the value of the amount taken in comparison to the rest of the work) and in terms of quantity used (the amount copied).”

3. “Finally, the use of the copied portion must be for one of the eight purposes set out in the fair dealing provision” [see above]. (3rd edition, 127–128).

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The Copyright Act allows BCTF Information Services staff to make a single copy of an article from a scholarly, scientific, or technical periodical for a person engaged in research or private study, but we may not reproduce articles published in newspapers or general periodicals that are less than one year old without permission.

Copyright permission is required for any other use.

Certain items or documents, such as government materials or old photographs, are often assumed to be in the public domain, but this is not necessarily the case. It is important to always double check the copyright status of a work.

Contrary to popular belief, Federal government materials fall under Crown copyright. Each Government of Canada department or agency administers Crown Copyright and Licensing for the materials they produce; you must contact the creating department or agency when seeking permission. The exceptions are legislation and court judgments emanating from the Federal government and the Ontario government. The public was given permission by a 1997 order-incouncil to use these materials as long as accuracy is ensured and it is made clear that the reproduction is not an “official” version.

The BC Government has loosened its copyright restrictions around provincial legislation. All documents found on the BC Laws website are published under the Queen’s Printer License, which allows for both commercial and non-commercial use of the legislative materials on the site. (A few restrictions apply – please read the license for details.)

Electronic information, accessible through the Internet, is very susceptible to copyright infringement.

It is very easy to download graphics (photos, cartoons) and documents and copy them without permission from the copyright holder. It is important to remember that the creator of the website where you found the material might not be the copyright holder for all of the materials included on that site. You must go to the original source for permission.

Charges for copyright permission We are not exempt from copyright clearance charges because we are a non-profit organization, or because our material may be deemed socially responsible. We often receive gratis permission for newspaper articles written by staff reporters and writers, but articles from Postmedia newspapers (The Vancouver Sun, The Province, etc.) are almost invariably subject to a licensing fee.

With graphics (such as cartoons) and photos that accompany newspaper articles, a charge is often incurred. Similarly, freelance writers of newspaper or journal articles generally hold the copyright for their material and often expect compensation for their intellectual property.

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Terms of copyright Copyright permission is usually given on a one-time basis or for a given period such as a calendar year. In either case, the maximum number of copies that may be made is stipulated, and further reproduction is prohibited. It is unusual to be granted ongoing permission to use material.

When copyright permission is granted, it is of the utmost importance to ensure that a statement of acknowledgement appears on either the first or last page of the article or excerpt. The statement of acknowledgement typically contains the words, “Reprinted with permission...” Sometimes the copyright holder will specify a credit line that they would like you to use.

Frequently Asked Questions Q. I have a couple of articles that I would like to get permission to reproduce. How long does it usually take to get the permission?

A. It may take a couple of days, a couple of weeks, or even a couple of months. The more items you have the more time should be allowed. Also, allow plenty of time during the summer as people are often on vacation. Always try to start the process of requesting copyright permission as early as possible.

Q. We already received permission to make 100 copies of this item for our workshop on multiculturalism. Do we need to get permission to use it again for our other workshop?

A. Unfortunately, you do need to get further permission as permission is usually only granted to make a certain number of copies for a particular purpose – or, less often, to make an unlimited number of copies for a certain period of time for a particular purpose. Therefore, when the use of the material changes, further permission is required.

Q. I found this article on the web and there was no copyright information or symbol on the web page – so I should be able to print copies for my workshop, right?

A. While this is a common assumption, use of this material without permission is not legal.

Copyright subsists even when there is no indication of copyright. The only time material can be used without requesting permission is when the author or creator of the work specifically states it is available for use.

Obtaining Copyright Permissions: A Step-by-Step Guide 1. Make sure that the source of the item is clear and complete. For example, if it is a journal article, you should have the author(s), title of the article, name of the journal, the volume, issue, date and page numbers. If any of these items is missing, contact Information Services and we will help you fill in the missing information.

2. Find out as much as you can about how the material is to be used. If the material will be used in a workshop, for example: How many copies will be needed in total? How many workshops will take place? For what period of time will the item be used in the workshop? Approximately how many people will be attending the workshops?

3. If the article has photos or other graphics, be aware that these may be under separate copyright.

You can usually tell if this is the case if there is a copyright symbol adjacent to the photo or graphic.

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4. Determine whether the publisher has a policy that allows for a certain number of copies to be made for educational use without having to request permission.

5. Send an email to the publisher or copyright holder requesting permission to use the material for the purpose required. Provide links or attach the material to the email, if possible.

The email should include complete information about the item, its intended use and the number of copies required. It should also be stated that we are a not-for-profit organization and, if relevant, that the material is being used in a free workshop for public school teachers. Finally, it is important to say when copyright permission is required by.

6. If permission is received, it is essential to include a statement of acknowledgment on each copy being made – for example, “Reprinted with permission, ASCD, ©2010.” Sometimes the publisher or author will specify how they want the statement of acknowledgement to read. It is also a good idea to keep a “diary” file to indicate when the permission expires. Sometimes permission is granted for one-time use while other times we are allowed to use the item for a calendar period.

A copy of the written evidence of permission granted should be forwarded to Records, along with the original request. The final email in the chain, from request to permission, should be sufficient.

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BCTF ACRONYMS Every organization has its jargon and indecipherable abbreviations. The BCTF is no exception.

Here’s a list that we hope will help you find your way through the maze of acronyms that are often used in many documents you receive from the BCTF. ABCDE ABCDE AEA AEAC AEAC AEPSA AGM ACFPS AIC APPIPC BCAEA BCAMT BCATA BCATML BCBEA BCCASA BCCPAC BCDEA BCEDLPSA BCFed BCGEU BCMEA BCPTA BCPSEA BCPVPA BCSCA BCScTA BCSSTA BCSTA BCTEA BCTELA BCTLA CAAB CAHCSF

Association of BC Drama Educators Association of BC Deans of Education Aboriginal Education Association Aboriginal Education Advisory Committee Adult Education Advisory Committee Adult Educators’ Provincial Specialist Association Annual General Meeting Advisory Committee on French Programs and Services Agreement in Committee Association Provinciale des Professeurs d’Immersion et du Programme Francophone BC Alternate Education Association BC Association of Mathematics Teachers BC Art Teachers’ Association BC Association of Teachers of Modern Languages BC Business Education Association BC Culinary Arts Specialist Association BC Confederation of Parent Advisory Councils BC Dance Educators’ Association BC Educators for Distributed Learning Provincial Specialist Association BC Federation of Labour BC Government and Service Employees’ Union BC Music Educators’ Association BC Primary Teachers’ Association BC Public School Employers’ Association BC Principals and Vice-Principals Association BC School Counsellors’ Association BC Science Teachers’ Association BC Social Studies Teachers’ Association BC School Trustees Association BC Technology Education Association BC Teachers of English Language Arts BC Teacher-Librarians’ Association Collective Agreement Arbitration Bureau Committee ad hoc pour le Conseil Scolaire Francophone

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BCTF ACRONYMS CC CCD CCPA CCPSF CCRA CEP CI CLC CMEC CPI CTF CUEBC CUPE CV CWG DPAC DSLP EAC EC EEPSA EFAP EI EI ESL PSA FAS FEA FFWL FLI FIT FNESC FSA FSD FTE FTTO GWL HEU IEP IMS IRP ISD IWD LATA LOU

Co-ordinating Committee (in-house) Communications and Campaigns Division Canadian Centre for Policy Alternatives Comite consultatif des programmes et services francais Canada Customs and Revenue Agency Communications, Energy, and Paperworkers Union Local 464 Curriculum and Instruction Canadian Labour Congress Council of Ministers of Education, Canada Consumer Price Index Canadian Teachers’ Federation Computer-Using Educators of BC Canadian Union of Public Employees Curriculum Vitae Communications Workgroup District Parent Advisory Council Deferred Salary Leave Plan (also referred to as Self-Funded Leave Plans (SFLP) Education Advisory Council Executive Committee Environmental Educators’ Provincial Specialist Association Employee and Family Assistance Plan Employment Insurance (formerly UIC) Education International English as a Second Language Provincial Specialist Association Finance and Administrative Services Division Francophone Education Authority French as First and Working Language Federation Leadership Institute Facilitator’s Institute Training First Nations Education Steering Committee Foundation Skills Assessment Field Service Division Full-time Equivalent Full-time Table Officers Great West Life Health Employees’ Union Individual Education Plan Internal Mediation Service Integrated Resource Package Income Security Division International Women’s Day Learning Assistance Teachers’ Association Letter of Understanding

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BCTF ACRONYMS LOP LP LR LRB LSA MOE NEA NID PAC PCA PD PEBC PIAC PIRD My PITA PLAP PSA PSEC PSID R&T RA RTA SER SIF SIP SJ SFLP STAR SURT TCA TIEBC THESA TFEU TTOC TPP TPBT TPPAC TQS WCB WCP

Letter of Permission Local President Local Representative Labour Relations Board Local Specialist Association Ministry of Education National Education Association (American) Non-Instructional Day Parent Advisory Council Provincial Collective Agreement Professional Development Physical Education—British Columbia Professional Issues Advisory Committee Public Interest Research Desk of the CCPA My Provincial Intermediate Teachers’ Association Provincial Learning Assessment Program Provincial Specialist Association Public Sector Employers’ Council Professional and Social Issues Division Research and Technology Division Representative Assembly Retired Teachers’ Association Student Educator Ratio (formerly PTR - pupil/teacher ratio) Salary Indemnity Fund Salary Indemnity Plan Social Justice Program Self-Funded Leave Plans Schools Taking Action and Review School Union Rep Training Transitional Collective Agreement Teachers of Inclusive Education, British Columbia Teachers of Home Economics Specialist Association Teachers Federation Employees’ Union Teachers Teaching on Call Teachers’ Pension Plan Teachers’ Pension Board of Trustees Teachers’ Pension Plan Advisory Committee Teacher Qualification Service Workers Compensation Board Western Canadian Protocol

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Getting to, and around, UBC campus

By Public Transit UBC is easily accessible by public transit from within Vancouver: the R4, 44, 84 and 99 express bus routes run directly to the Vancouver campus. Bus Routes 4 and 14 are slower bus routes which also access UBC. The Trip Planner feature on the Translink website to find the most efficient routing from anywhere in the Metro Vancouver region.

It’s a good idea to pay close attention to where you get on and off the bus at UBC. There are several bus exchanges and many individual stops, and at the end of a long day of exploring it’s easy to lose track of where you should get on board for your return journey. If you do get turned around, check Translink’s UBC Bus Exchange map for bus stop locations, ask a bus driver for directions—or drop by the Welcome Centre for a nudge in the right direction.

Within the campus, Bus Route 68 circumnavigates much of the campus, accessing various locations and attractions on campus, as per the route map below. Note that this is a small community bus, running every 20 minutes, with a maximum capacity of approximately 22 (assuming no wheelchairs are on board).

Campus Transit Bus Route 68

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UBC driving, parking, construction, and road closure updates Driving to campus To get to UBC from downtown Vancouver by car, cross the Burrard or Granville Street bridges, and then head west on 4th Avenue, 10th Avenue or 16th Avenue. To get to UBC from the airport, cross the Arthur Laing bridge and then head west on SW Marine Drive.

Parking at check in: Park in the loading zone in front of Gage Residence while checking in. Front Desk staff will provide a parking pass and direct delegates to the parking lot (and/or provide a map).

North Parkade: • Nearest parkade to Walter Gage Residence • For up-to-date information about accessible parking, available space at parking lots, and hourly parking rates, go to UBC Parking.

• If you plan to park a large or over-height vehicle, like a motorhome or a car with a roof rack, contact UBC Parking at parking.support@ubc.ca or 604-822-6786 before your visit to find the best location that can accommodate your vehicle.

• Pay careful attention to signs in parking areas—you will be ticketed or towed if you park in a reserved space, or if you neglect to pay.

• Consider downloading the Honk Mobile app to pay by phone and extend your parking time remotely.

• If you use a local Vancouver car-share, there are reserved spots for car-shares such as Evo and Modo.

Walter Gage Road closure to Fall 2024 Walter Gage Road east of East Mall will remain closed until fall 2024. Pedestrians will be detoured around the site as shown in the map below.

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UBC Facilitators’ Institute Training venue site map 1

2 1

2

Accommodation, BCTF registration desk, breakfast, lunch (Aug 17)

1 Walter Gage Residences Meeting locations

1 New Facilitators' orientation—Isabel MacInnes room, Walter Gage Residences

All facilitators' sessions (Aug 17–PM; Aug 18–AM)— Isabel MacInnes room, Walter Gage Residences

2 Discrete sessions—Buchanan D bldg.; Ab Ed facilitators: Fort Camp Lounge (Walter Gage Residences), Ponderosa Ballroom

Social event

1 Wine and cheese reception—Isabel MacInnes room, Walter Gage Residences

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UBC Walter Gage Residences map

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UBC campus map

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UBC campus cafés and eateries CAMPUS CAFÉS Blue Chip Café The Nest 6133 University Blvd.

M–F 7:00 a.m.–7:00 p.m.

Sat/Sun 9:00 a.m.–5:00 p.m.

Great Dane Coffee (beside Gage Towers) 6011 Walter Gage Rd. M–F 7:30 a.m.–5:00 p.m.

Sat/Sun 9:00 a.m.–4:00 p.m.

Hero | Harvest 1001-6180 Walter Gage Rd at East Mall M–F 8:00 a.m.–5:00 p.m.

Sat/Sun Closed

Starbucks Bookstore 6200 University Ave. M–F 7:00 a.m.–5:00 p.m.

Sat 10:00 a.m.–5:00 p.m.

Sun Closed

Starbucks UBC Life Building 6138 Student Union Blvd.

M–F 8:00 a.m.–5:00 p.m.

Sat/Sun 8:00 a.m.–3:00 p.m.

Tim Hortons q̓əlɬaləməcən leləm̓ Orca House 5955 Student Union Blvd.

M–F 6:30 a.m.–10:00 p.m.

Sat/Sun 8:00 a.m.–8:00 p.m.

Domino’s Pizza 4426 W 10th Ave

Grand Noodle Emporium The Nest 6133 University Blvd

Great Dane Coffee (beside Gage Towers) 6011 Walter Gage Rd. M–F 7:30 a.m.–5:00 p.m.

Sat/Sun 9:00 a.m.–4:00 p.m.

Hero | Harvest 1001-6180 Walter Gage Rd at East Mall M–F 8:00 a.m.–5:00 p.m.

Sat/Sun Closed

Honour Roll The Nest 6133 University Blvd.

Jamjar Canteen (Lebanese) 6035 University Blvd.

M–F 11:00 a.m.–9:00 p.m.

Sat/Sun 11:30 a.m.–9:00 p.m.

Mercante (Cucina Italiana) Ponderosa Commons 6488 University Blvd.

M–F 10:30 a.m.–9:00 p.m.

Sat/Sun 12:00 p.m.–7:00 p.m.

Pacific Poke Life UBC Life Building 6138 Student Union Blvd.

M–F 11:00 a.m.–3:00 p.m.

Sat/Sun Closed

Perugia Italian Caffè Life Sciences Centre 2350 Health Sciences Mall M–F 7:30 a.m.–4:00 p.m.

Sat/Sun Closed

Porch (Vegan) The Nest 6133 University Blvd

Subway UBC Life Building 6138 Student Union Blvd M–F 9:30 a.m.–5:00 p.m.

Sat/Sun 10 a.m.–3:00 p.m.

Teadot The Nest 6133 University Blvd

Triple O’s David Lam Research Centre 2015 Main Mall M–F 11:00 a.m.–7:00 p.m.

Sat/Sun 11:00 a.m.–6:00 p.m.

CAMPUS QUICK SERVICE Blue Chip Café The Nest 6133 University Blvd.

M–F 7:00 a.m.–7:00 p.m.

Sat/Sun 9:00 a.m.–5:00 p.m.

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CAMPUS GRAB AND GO Avenue C | Gage 5959 Student Union Blvd.

Mon–Sun 12:00 a.m.–11:55 p.m.

Corner Store 6200 University Blvd M–F 9:00 a.m.–5:00 p.m.

Sat 11:00 a.m.–5:00 p.m.

Sun Closed

Grocery Checkout The Nest 6133 University Blvd.

Harvest Market Ponderosa Commons Corner of University Blvd & West Mall M–S 7:00 a.m.–10:00 p.m.

Hero | Harvest 1001-6180 Walter Gage Rd at East Mall M–F 8:00 a.m.–5:00 p.m.

Sat/Sun Closed

The Delly The Nest–Lower Level 6133 University Blvd.

CAMPUS RESTAURANTS Browns Socialhouse 3651 West 10th Ave Sun–Wed 11:00 a.m.–11:00 p.m.

Thu–Sat 11:00 a.m.–12:00 a.m.

Social Hour Daily 3:00 p.m.–6:00 p.m.; 9:00 p.m.–Close.

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Information to help fill out your expense voucher for FIT Please read these notes BEFORE filling out your expense voucher.

For further information, please go to https://www.bctf.ca/services-guidance/membership-andexpenses/travel-expense-and-reimbursement-information.

1. Identification Please include your local number and your BCTF member number in the appropriate spaces at the top of the form. To expedite your expense voucher, please indicate in which role you attended the conference, e.g., Health and Safety facilitator, French facilitator, etc.

2. Meals (per diems) New facilitators, please do NOT claim for breakfast on August 17, as it will be provided.

All attendees, please do NOT claim for lunch on August 17, as it will be provided.

All attendees, please do NOT claim for breakfast on August 18–19, as it will be provided.

All attendees may claim for dinners on August 17–18.

Some attendees may claim for dinner on August 16 or 19 due to travel.

3. Transportation Facilitator's Institute Training (FIT) will be held on August 17, 18, and 19 and Summer Leadership Conference (SC) will be held on August 20, 21, 22, and 23 at the University of British Columbia. BCTF policy states that travel expenses should be reasonable and appropriate in the circumstances, taking into consideration safety, practicality, efficiency, and cost.

Special note: Are you attending the BCTF Summer Leadership Conference following FIT? • If driving—Please charge the full amount to 600400–P270–4201 (BCTF Summer Leadership Conference).

• If flying—The full amount should be charged to 600400–P270–4201 when booking through W.E. Travel.

• Meals—Charge dinner on Monday, August 19, and all subsequent meals to 600400–P270–4201 (BCTF Summer Leadership Conference).

Driving (this policy is in effect from June 6 to December 24, 2024) Members travelling from within the Lower Mainland Actual kilometres multiplied by the current Canada Revenue Agency (CRA) per kilometre rate of 70 cents are reimbursed for travel from the member’s home to the event/meeting.

Other transportation (10.I.04) Taxis, public transit, ride-hailing In general, staff and members are encouraged to use public transit when possible. From the Vancouver International Airport, they can take the Canada Line to the BCTF building (Olympic Village station), Holiday Inn Vancouver Centre (Broadway station), or to many downtown Vancouver or Richmond hotels.

They may claim the cost of public transportation without providing a receipt. Taxi charges must be paid by the staff or member and claimed on an expense voucher. Taxi receipts are required.

The cost of ride-hailing expense claims will not be reimbursed without prior special approval due to lack of local, safe alternatives.

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Cycling The bicycle allowance is 26¢ per kilometre.

Members travelling from outside the Lower Mainland who choose to drive Please refer to the reimbursement chart below if you are driving from your home to the event/meeting. Ferry costs can also be claimed and are not included in the amounts below.

Cost of parking at the venue are also not included in the calculation and can be claimed separately if not already direct billed to the BCTF by the hotel.

Please contact your program co-ordinator if: • you live in a remote location • you live in a community that is an outlier • your hometown is not listed • you have any other questions.

This travel chart was established based on Procedure 10.I.04. If your total kilometres of roundtrip driving exceeds the reimbursement listed below, then the chart amount will be the maximum reimbursement. If it is less, please claim the actual kilometres multiplied by 70 cents per kilometre to ensure you are not considered to have received a taxable benefit per rules of the Canada Revenue Agency.

Driving Reimbursement Chart Home City Bella Bella

Reimbursement Home City Amount $636.84 Nanaimo

Reimbursement Amount $200.75

Bella Coola

$717.33 Nelson

$733.67

Campbell River

$398.73 Penticton

$435.41

Castlegar

$677.28 Port Hardy

$533.23

Cranbrook

$424.79 Powell River

$336.35

Courtenay

$346.03 Prince George

$442.14

Dawson Creek

$624.25 Prince Rupert

$723.94

Dease Lake

$1,369.27 Quesnel

$592.09

Duncan

$319.78 Revelstoke

$761.69

Fernie

$567.62 Salmon Arm

$597.89

Fort Nelson

$1,071.73 Sandspit

$928.35

Fort St. John

$528.16 Smithers

$754.93

Fraser Lake

$673.71 Terrace

$566.12

Kamloops

$435.25 Tofino

$450.67

Kelowna

$414.83 Trail

$586.43

Kimberley

$454.47 Vernon

$469.11

Kitimat

$634.97 Victoria

$258.95

Masset

$816.02 Williams Lake

$482.62

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Members travelling from outside the Lower Mainland who choose to fly • For those who choose to fly, kilometres to travel to and from their home to the airport can be claimed. The amount is actual kilometres from the member’s home to the airport multiplied by the current CRA per kilometer rate of 70 cents.

• All air travel must be booked through WE Travel and will be billed directly to the BCTF. • If you live in a city to which there is no returning flight on Monday afternoon, you will need to take the first available flight on Tuesday.

• Remember to book air travel as early as possible, in order to obtain the cheapest rates available.

Any costs incurred as a result of changing a booking must be paid for by the member.

Check your booking confirmation carefully.

Baggage • Staff and members may or may not have to pay for checked baggage, depending on the type of fare they are booked on. They may claim baggage fees on their expense voucher. They are required to submit a receipt for one way only (usually the outbound flight), but they may claim baggage fees for the return trip. (This way they can prepare and submit their expense claim prior to the end of a meeting.)

Transportation from the airport Taxis and wheelchair-accessible vehicles are available at taxi stands located on Level 2 of the Domestic and International Arrivals area at YVR. To attend FIT, taxi charges can be claimed between the Vancouver International Airport, UBC Gage Residences, and the Holiday Inn Vanouver Centre, for those who have accessibility needs or in circumstances where safety considerations are required Taxi fares are between $35–$45 to UBC and can be claimed on your expense voucher. Please submit a receipt for taxi fares.

By ferry Ferry receipts are required for a one-way ferry fare only, but fares for the return trip may be claimed.

Ferry travel is reimbursed for FIT participants only.

4. Parking • Parking charges may be claimed on your expense voucher in the section marked “Other.”

Receipts are required for amounts over $25 • Day parking at UBC is available for at various lots on campus—for pricing and locations, refer to this website parking.ubc.ca/.

• Overnight parking at Walter Gage Residence is $18/night plus taxes.

• The nearest parkade to Walter Gage Residence is the North Parkade—parking can be paid at the lot or by using the Honk Mobile app.

• BCTF will not cover parking violation tickets.

• When required, parking at the airport can also be claimed.

5. Accommodation Basic accommodation costs for delegates staying at the UBC and BCTF-approved hotels will be billed directly to the BCTF. Any additional costs incurred for family members, late check-outs, pets, or hotel room upgrades are the responsibility of the delegate. Do not claim these charges on your BCTF expense voucher. No-show charges will be billed back to the delegate. Thirty dollars can be claimed per night, if you are staying with friends or relatives, in lieu of hotel costs.

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The accommodation sharing allowance of $20 is not available to FIT delegates, as all accommodation is shared.

When members choose to drive to Vancouver rather than fly, any accommodation to and from Vancouver is not covered by the BCTF as per policy 10.2.04.

6. Dependant Care BCTF will reimburse members for the following costs if members choose to bring a childcare provider to FIT and/or Summer Conference: • $18 per hour for the hours of care that are required in order to attend the BCTF business sessions only, not to exceed $240 for any 24-hour period.

• Accommodation for the caregiver at UBC, if separate accommodation is required.

• BCTF per diems (breakfast, lunch, and diner) for the caregiver for the days at UBC, an invoice to be provided by the caregiver for tax purposes.

• Members can claim for dependent care in their home community.

BCTF Procedure 10.I.28, 4 provides: “A maximum claim of $240 per 24-hour day will be paid for outside daycare services. Where care is required for less than a full day, the amount paid will be based on the number of hours of daycare at $18 an hour. The BCTF will only reimburse members for dependant costs that would not otherwise be incurred by the member. Members must submit a receipt with the expense voucher showing the name and address of the caregiver and amount expended.

Members must obtain the approval of the program coordinator before incurring daycare costs in excess of the maximum to be reimbursed by the BCTF.” • Dependent care claims require the following to fulfil certain tax requirements from the Canada Revenue Agency: • A receipt from the dependant care provider is required for reimbursement. Receipts written by the member will no longer be accepted. The receipt must include the number of hours, the amount paid, and the name/address of the care provider. The receipt must also be signed by the care provider.

• Members are asked to inform the BCTF if the care provider is a relative. Related persons to the member are considered non-arm’s length from a tax perspective. Therefore, the amounts paid by the BCTF to related persons would be considered a taxable benefit to the member. Taxes will be deducted from the member’s claim and reporting to Canada Revenue Agency will be required. This will be in effect once the dependant care costs reach $500 in a calendar year and applied retroactively. Taxes will be calculated based on the payments paid to date with a calendar year.

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BCTF FIT 2024 PROGRAM OVERVIEW University of British Columbia, Vancouver Saturday, August 17, 2024, to Monday, August 19, 2024 Saturday, August 17/Samedi 17 août For refreshment locations, please see page 46.

Morning session: for New Facilitators only 7:30 a.m.

Registration opens

7:45 a.m.

—Group breakfast (new facilitators only)—

9:00 a.m.

9:20 a.m.

9:30 a.m.

9:50 a.m.

10:00 a.m.

10:15 a.m.

10:45 a.m.

Welcome 1. Introduction of staff—Chris Stewart 2. Acknowledgment of Aboriginal Territories— Heather Kelley/Daniel Shiu 3. Health and Safety check—Michael-Don Borason 4. Commitment to Solidarity— Renée Willock Setting the agenda for the day—Daniel Shiu Ice-breaker—Karen Chong The organizational framework of the BCTF—Carmen Woo Role of the BCTF facilitator—Daniel Shiu —Wellness Break— The Nuts and Bolts of Facilitation, Q&A—Heather Kelley

11:00 a.m.

Workspaces, online forms, expense vouchers—Henry Lee

11:10 a.m.

12:00 p.m.

Gage Residences, Fireplace lounge Gage Residences, Isabel MacInnes Room Isabel MacInnes Room

Holding Space for Learning and Un-Learning —Heather Kelley/Daniel Shiu —Lunch (for all participants)—

Afternoon session: for all Facilitators 1:30 p.m.

2:45 p.m.

4:30 p.m.

Weaving and Quilting Our Stories Entwine —Nancy Knickerbocker —Wellness Break— Adjourn for the day

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BCTF FIT 2024 PROGRAM OVERVIEW CONTINUED Sunday, August 18/Dimanche 18 août For discrete training and refreshment locations, please see pages 43–46.

7:45 a.m.

—Breakfast— Gage Residences, Isabel MacInnes 9:00 a.m.

How to Connect and Build Rapport with Members as a Room Facilitator from a Values-Based Platform —Khari Wendell McClelland 10:15 a.m. —Wellness break— 10:45 a.m. De-escalating Conflict within Workshops (a simulation/demonstration activity) —Karen Chong and Renée Willock 12:00 p.m. —Lunch (on your own)— 1:30 p.m.

Discrete Training for Session One Buchanan Building (allow 10 min walk) 2:45 p.m.

—Wellness break— 3:00 p.m.

Discrete Training for Session One (continues) 4:30 p.m.

Adjournment of Session One 4:45 p.m.

Wine and Cheese Reception Gage Residences, Isabel MacInnes 6:30 p.m.

Adjourn for the day Room Monday, August 19/Lundi 19 août For discrete training and refreshment locations, please see pages 43–46.

7:45 a.m.

—Breakfast— Gage Residences, Isabel MacInnes Room 9:00 a.m.

Discrete Training for Session Two Buchanan Building (allow 10 min walk) 10:30 a.m. —Wellness break— 10:45 a.m. Discrete Training for Session Two (continues) 12:00 p.m. —Lunch (on your own)— 1:30 p.m.

Discrete Training for Session Three 2:45 p.m.

—Wellness break— 3:00 p.m.

Discrete Training for Session Three (continues) 4:30 p.m.

Adjourn

FIT will conclude in your last discrete session.

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August 18 and 19, 2024 Discrete training schedule With the exception of the Aboriginal Education program, all programs' discrete sessions are in the Buchanan building. Please give yourself at least 10 minutes to walk to Buchanan.

PROGRAM French

WORKSHOP

August 18 1:30–4:30 p.m.

Créer une culture inclusive des genres en milieu scolaire PSI—Aboriginal Education

LOCATION

TRAINER(S)

D205

Marianne Robitaille Andrea Skinner

August 18 1:30–4:30 p.m.

Infusing Aboriginal Content/Grad Requirement

Fort Camp Lounge

Carol Arnold Penny Carnrite Brian Coleman

August 19 9:00 a.m.–12:00 p.m.

Disrupting Anti-Indigenous Racism

Fort Camp Lounge

Amanda Anderson Allison Hotti

1:30–4:30 p.m.

Indigenous Floor Map

Ponderosa Ballroom

Charlene Bearhead Brian Coleman Denise Hendry

Analyzing Play in the Early Years

D306

Ashley Kennedy

Education for All: 21st Century Inclusion

D306

Doug Kearney

Exploring the Connections Between Classroom Practice and Self-Regulation PSI—School and Classroom Issues

D306

Sara McGarry Janice Neden

Assessment Issues in the Secondary Classroom: Challenges and Possibilities

D209

Serena McKernan Matthew Yanko

Professional Boundary Issues: Teacher/Student Relationship

D209

Donna Bulmer Natasha Schroeter

Social Media

D209

Kaisha Gretzmacher Matthew Yanko

PSI—PSA August 18 1:30–4:30 p.m.

August 19 9:00 a.m.–12:00 p.m.

1:30–4:30 p.m.

August 18 1:30–4:30 p.m.

August 19 9:00 a.m.–12:00 p.m.

1:30–4:30 p.m.

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August 18 and 19, 2024 Discrete training schedule continued With the exception of the Aboriginal Education program, all programs' discrete sessions are in the Buchanan building. Please give yourself at least 10 minutes to walk to Buchanan.

PROGRAM PSI—Social Justice August 18 1:30–4:30 p.m.

August 19 9:00 a.m.–4:30 p.m.

WORKSHOP

LOCATION

TRAINER(S)

Social Justice Facilitator Training

D317

Karen Chong Heather Kelley

Creating a Gender-Inclusive School Culture

D319

Lee

Antiracist Strategies for Educators

D207

Ann Alexander Terry-Ann Gunter Catherine Hendry Sharmila Miller

Supporting 2SLGBTQIA+ Students and Staff

D229

Christina Billingham Lauren Sortome

Teaching in a Time of Climate Grief

D323

Kristin Dorey Irina Kosoric

August 18 1:30–4:30 p.m.

Dealing with Stress in the Workplace

D216

Sarah Harvey Joanie Koch-Kalanj

August 19 9:00 a.m.–12:00 p.m.

Reality 101: A Day in the Life of a TTOC

D216

Joanie Koch-Kalanj Sara McGarry

1:30–4:30 p.m.

Work-life balance for TTOCs

D216

Wendy Cook Sarah Harvey

PSI—TTOCs

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August 18 and 19, 2024 Discrete training schedule continued With the exception of the Aboriginal Education program, all programs' discrete sessions are in the Buchanan building. Please give yourself at least 10 minutes to walk to Buchanan.

PROGRAM SURT—Health & Safety August 18 1:30–4:30 p.m.

August 19 9:00 a.m.–12:00 p.m.

WORKSHOP

LOCATION

TRAINER(S)

Violence in the Workplace

D214

Wendy Fontaine

Refusal of Unsafe Work

D214

Shane Kennedy

Role and Function of the School Site Health and Safety Rep

D214

Larry Dureski

August 18 1:30–4:30 p.m.

The Autonomous Professional

D228

Runa BjarnasonWilson

August 19 9:00 a.m.–12:00 p.m.

Role and Function of the Pro-D Rep—Part 1

D228

Erin Coleman

1:30–4:30 p.m.

Role and Function of the Pro-D Rep—Part 2 SURT/WIL—Staff Rep

D228

Erin Coleman

Is it a Grievance? Problem-solving at the School Level

D221

Karen Andrews Sarah Wethered

Role of the Staff Rep

D313

Robyn Ladner Catherine Quanstrom

Preparing for Local Bargaining

D221

Britt Hailstone Mary Lawrence

New Teachers SURT

D313

Tara Ehrcke Sarah Wethered

Capacity Building: Developing the School Leadership Team

D322

Tara Ehrcke Jennifer Pinlac

1:30–4:30 p.m.

SURT—Pro-D Reps

August 18 1:30–4:30 p.m.

August 19 9:00 a.m.–12:00 p.m.

1:30–4:30 p.m.

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FIT refreshments Coffee, tea, and water will be available on the following schedule.

Date August 17, 2024

Time 10:15 a.m.–10:45 a.m.

2:45 p.m.–3:00 p.m.

Location Isabel MacInnes Foyer, Gage Residences Isabel MacInnes Foyer, Gage Residences

August 18, 2024

10:15 a.m.–10:45 a.m.

2:45 p.m.–3:00 p.m.

Isabel MacInnes Foyer, Gage Residences Buchanan D building

August 19, 2024

10:30 a.m.–10:45 a.m.

2:45 p.m.–3:00 p.m.

Buchanan D building Buchanan D building

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Notes

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UBC Emergency Contacts

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