Trinity Anglican School – Japanese Study Tours Fee Schedule & Terms and Conditions (Effective January 2027) Trinity Anglican School (TAS) Study Tours are fee-for-service, short-term inbound educational programs designed for overseas students. These tours provide groups of Japanese students with a rich educational and cultural experience in an Australian school setting, offering valuable benefits to both visiting and local students. 2hr School Visits • Minimum 15 and maximum 40 students. • 8.30am to 10.30am (times may vary – minimum 2hr visit) • Staff-led guided tour of the TAS White Rock Campus school grounds with opportunity for student engagement with tour guide. • Morning tea and small gift. • No student integration. 1, 2 and 3-day Study Tours • Minimum 15 and maximum 30 students per day. • TAS provides a detailed itinerary of integrated lessons, personalised to maximise engagement with domestic students. • Varied, fun and active lessons with local students from Year 7 - 11. Subjects may include Art, Drama, Dance, Cooking, Humanities, Japanese/English cultural exchange, Music, Outdoor Education, Science and Sport. • Small groups of 10-15 students may be offered a 1:1 student buddy experience for part of the itinerary. • A school tour may be included if a timetabled lesson is not available. • Opportunities for visiting group to deliver short presentation or perform e.g. song or dance can be accommodated on request. • Official welcome from Senior School Staff member and short induction presentation to ensure visitor safety. • TAS students join visiting students during lunch break time to play games and share snacks. • Certificate and gift provided at farewell. FEES Tour Type 2 hr 1 day 2-day 3-day
Fee Per student $78 $156 $260 $380 (only available for small groups of 10-15 students)
Lunch is available on request for $16 per person.
CRICOS Code: 00770B
Page 1 of 6
TERMS AND CONDITIONS 1. Booking and payment. 1.1 To secure a study tour booking, the booking deposit component of the invoice (50%) must be paid by payment due date. If this is not forthcoming, there is no guarantee that the date(s) will be available for the tour. 1.2 Payment of the booking deposit constitutes consent to all the terms and conditions contained this document. 1.3 Payments must be made in accordance with the payment instructions detailed in the invoice. 1.4 The balance of invoice must be paid at least 8 weeks prior to the commencement of the tour, or the tour may be cancelled. 1.5 Where a tour has been booked within 8 weeks prior to the commencement the full amount of the tour booking will be due. 2. Cancellation and refund 2.1
2.2 2.3 2.4
A percentage of the total tour fee will be refunded depending on the amount of notice given as follows. Notice of cancellation prior to first day of study tour
Percentage of total tour fees refunded
28 days or more
80%
Less than 28 days
50%
If, due to unforeseen circumstances, TAS must cancel the study tour, all fees will be fully refunded. In the event of a TAS cancellation, the school will endeavour to offer alternative study tour dates where possible. Requests for changes to student numbers, either increased or decreased, that are made after a booking has been confirmed will be accepted (charged) or refunded at the school’s discretion.
3. Responsibilities of TAS 3.1
TAS on campus responsibilities commence when the study tour participants (students, staff and agent representatives) arrive on campus on the specified date, and at the place specified in the program itinerary, and end when the participants leave the campus.
3.2
All programs begin and end at the meeting time and location listed in the program itinerary.
3.3
If improvements can be made to the program itinerary, or unforeseen circumstances require a change, TAS reserves the right to amend the itinerary at any time without notice. If any changes arise, TAS will do it’s best to inform the visiting group as soon as possible.
3.4
TAS reserves the right to immediately remove any study tour participant for failure to abide by policies or directions of the school. Students who are
CRICOS Code: 00770B
Page 2 of 6
removed from a tour will not have the right to a refund of any amount and will not continue with the group. 3.5
TAS cannot be held responsible for events beyond its control, such as, (without limitation) acts of God, war (whether declared or undeclared), terrorist activities, public health matters, government restrictions or strikes: nor of its own negligence, for personal injury, property damage, or loss of earnings, from any event whatsoever caused from persons not involved with TAS, such as without limitation, airlines, cruise lines, railways, bus companies, all forms of transportation, places of accommodation, their employees and agents.
3.6
TAS makes every effort to ensure the accuracy of its publications and cannot be held responsible for typographical or printing errors (including prices).
3.7
Any issues that may arise during the study tour pertaining to the program should be addressed to the TAS Study Tour Coordinator nominated on the Program Itinerary.
4. Responsibilities of the Agent 4.1
The Agent will arrange support staff (Agent Representatives / Teachers), who have at least an upper intermediate or advanced level of English to communicate with TAS staff and to supervise students.
4.2
At least 2 weeks prior to the first day of the study tour, the Agent will provide a list of all study tour participants (staff and students) including the name, phone and email contact for the Group Coordinator.
4.3
The support staff to student ratio must be at least 1:15.
4.4
Students must be at least 11 years old, on the first day of the study tour.
4.5
At all times, the Agent and support staff are responsible for the welfare and safety of students, including student medical needs, history, medication, and support plans.
4.6
Ensure support staff are always available and actively supervising participating students. Support staff must model and encourage behaviour that upholds the welfare and best interests of students.
4.7
The Agent is responsible for all study tour arrangements, including international travel, passports, visas, vaccinations, health and travel insurance, transport, accommodation, meals (where not specifically provided for in the fees) and activities organised outside of TAS.
4.8
The Agent will ensure all participants have comprehensive travel insurance, which must include cover for medical expenses, repatriation, personal accident and liability, theft and cancellation. They will ensure that each participant is aware that it is their responsibility to provide their insurer with information about any pre-existing medical condition.
4.9
TAS will not be liable for any damage or theft of personal property on campus. All property brought on campus is at the participants’ own risk.
CRICOS Code: 00770B
Page 3 of 6
4.10 All insurances must be in place prior to departure from the participants’ home country. 4.11 The Agent consents to the use of all photos taken by TAS unless specifically requested otherwise in writing. The Agent and participants will abide by the TAS Image Consent policy, including the condition that a third party cannot use the photographs and/or recordings for the purposes of education, promotion, advertising, sale or trade unless agreed upon by TAS. 4.12 Participants are expected to abide by TAS policies and rules including the Visitor Responsibility Statement (Appendix 1) and the Secondary Student Code of Conduct (Appendix 2). 4.13 The Agent and support staff will assist TAS to complete any relevant incident report form in relation to any incidents that occur during the study tour in line with TAS policies and procedures.
CRICOS Code: 00770B
Page 4 of 6
Appendix 1:
CRICOS Code: 00770B
Page 5 of 6
Appendix 2: Secondary Student Code of Conduct These rights and responsibilities form the basis for the school’s rules and policies around student behaviour. Students are expected to abide by all relevant school policies. RIGHTS
RESPONSIBILITIES
I will: • •
To be safe
• •
Follow the school rules, guidelines and procedures that help keep everyone safe, in person and online. Make responsible decisions when faced with challenges. Seek support from trusted adults when I’m unsure of what to do. Report behaviour that threatens the safety of myself or others.
I will: •
To make decisions
• • •
Think about the short and long term impacts of my decisions before making them. Take responsibility for my actions and acknowledge their impact on myself and others, good or bad. Be forgiving of myself and others when they make mistakes. Learn from the outcomes of my decisions.
I will: • •
To learn
• •
Bring curiosity and a growth mindset to my learning. Value the expertise of my teachers. Respect the rights of others to learn by being attentive and respectful in the classroom. Ask questions and ask for help when needed.
I will: • •
To be respected
•
• •
Develop positive relationships with my teachers and fellow students. Manage conflicts with integrity and compassion. Show respect to others regardless of ethnicity, nationality, religion, gender identity or expression, sexual orientation, age, appearance or disability. Recognise that my identity and lived experience influences my point of view, and that this is true for others. Respect others’ rights to privacy, especially online.
I will: •
To participate
CRICOS Code: 00770B
• •
Be willing to try new things and get out of my comfort zone. Encourage and support my peers in their endeavours. Reflect on how I can contribute positively to TAS and to the wider community.
Page 6 of 6