Alberta Meeting & Event Guide - Spring/Summer 2019

Spring/Summer 2019 Edition • Suggested Retail $5.95

Memorable Mountain Experiences Spotlight On:

The Canadian Rockies

How Contracts Can Kill Your Events PM#40020277

Featured Event: PSAC Stars & Spurs Gala Treating Your VIP like a VIP

SparkScience.ca/FacilityRentals

Plan your next event at

TELUS SPARK RECEPTIONS, CONFERENCES, MEETINGS & MORE! Get in touch with us at events@sparkscience.ca or 403.817.6887

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

MEETINGSALBERTA.COM

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CONTRIBUTORS

to the Spring/Summer issue of the Alberta Meeting & Event Guide!

The bitter, cold end to our winter has made the spring sun feel a little warmer, the flowers a little brighter, and given everyone a little extra energy. Event season never ends, but there’s something about the weather warming and the grass turning green that brings a renewed excitement to our industry!

In this issue we are spotlighting the Canadian Rockies and helping you plan your next meeting or event in the mountains. Heather Reid from Planner Protect took her years of experience negotiating hotel contracts and offered some tips for protecting yourself and your client.

We also spoke to Don Mooney, Vice President of Les Clefs d’Or Canada, about building a memorable experience by treating your guests like VIPs. From all of us at the Alberta Meeting & Event Guide, we want to extend a sincere congratulations to all nominees and winners of the Edmonton Event Awards—we are so proud of the talent that surrounds us here in Alberta and were honoured to be a part of celebrating it.

As always, we love to hear from our readers! If there is a topic you want to hear about, a person you think we should be featuring, or if you just want to reach out and say “hi,” please contact me at editor@meetingsalberta.com.

Happy Planning!

Meghann Tanner, Editor editor@meetingsalberta.com meetingsalberta.com

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Jody Paulson, CSEP Jody is an event professional with 24 years experience in design and development of large-scale events. A Certified Special Events Professional (CSEP) and Immediate Past President of ILEA Edmonton Chapter, she also holds certificates in Adult Continuous Education (UAlberta), Design, Development and Delivery (Langevin Learning Canada) and the Myers Briggs Type Indicator (Psychometrics Canada).

Tamara Aschenbrenner Tamara is an award-nominated writer and editor based in Edmonton.

She’s the assistant editor of WHERE Edmonton, keeping current on what travellers should see, do, and eat in the city. She has a degree in Applied Communications from MacEwan University and a degree in Education from the University of Alberta, and her work has appeared in Edmonton Woman, The Yards, and Marker, among others.

PHOTOS COURTESY OF THE CONTRIBUTORS; TAMARA’S PHOTO BY MONIQUE DE ST.CROIX

W elcome

Heather Reid With almost $8.5 million tracked in actual savings and avoided risks, Planner Protect Inc. is a first-of-itskind Canadian event contract review agency. Heather Reid, Founder and CEO of Planner Protect Inc., draws on her 25+ years as an independent event planner to support event hosts and event industry professionals in negotiating balanced contracts. Planner Protect’s education opportunities, consulting services and on-stage presentations help Canadian and international event hosts protect their finances, their reputations and—quite literally—their events!

EDITOR

Meghann Tanner COPY EDITOR

Carmen D. Hrynchuk DIGITAL CONTENT & LISTINGS EDITOR

Jeanette Petriko CONTRIBUTORS

Tamara Aschenbrenner, Jody Paulson, Heather Reid MAGAZINE DESIGN & PRODUCTION

Adam Still / Maverick Design ART DIRECTOR

Zuzana Benesova

EDMONTON

GRAPHIC DESIGNERS

Raymond Burch, Erin Murphy TRAFFIC COORDINATOR

Cheryl Lindquist PUBLISHER

R.H. (Rob) Tanner SALES ASSOCIATES

Greg Davis, Kathy Kelley, Jeanette Petriko CUSTOMER RELATIONS MANAGER & CIRCULATION

Marie Tanner ACCOUNTING ADMINISTRATOR

Catherine Staszkiewicz Tanner Young Publishing Group #1, 9301 – 50 Street Edmonton, Alberta Canada T6B 2L5 phone: 780-465-3362 fax: 780-448-0424 email: editor@meetingsalberta.com At Tanner Young Publishing Group, we value your privacy. For our complete privacy policy go to tanneryoung.com/privacy or call us at 1-800-943-7336 All rights reserved. Reproduction in whole or in part strictly prohibited.

THANK YOU FOR CELEBRATING EXCELLENCE IN OUR MEETING & EVENT INDUSTRY

eventawards.ca THANK YOU TO OUR SUPPORTERS & SPONSORS

Tanner Young Publishing Group makes every effort to ensure the accuracy of the information it publishes, but cannot be held responsible for any consequences arising from errors or omissions.

Cover Image: Brewster Travel Canada

Would you like to receive future editions of this magazine by mail?

Send your contact info to circ@tanneryoung.com or call us at 780-465-3362 MEETINGSALBERTA.COM

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With over 25,000 square feet of banquet space, Fantasyland Hotel is the best choice for your corporate events! Choose from four all-inclusive meeting packages, or build your event with an experienced member of our catering team.

The talented culinary team at Fantasyland Hotel can prepare Kosher meals for up to 500 guests under the Kashrut Supervision of Chabad Lubavitch of Edmonton.

Curated International menus are available.

flh.ca | 780-444-5500 | groups@flh.ca 6

17700 87 Avenue NW Edmonton, AB Canada T5T 4V4

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

CONTENTS

Alberta Meeting & Event Guide • Spring/Summer 2019

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28 Features

The Experts

9 Things to Know

34 Navigating Food Intolerances Q&A with Shannon Boudreau of the Lazy Gourmet

12 Spotlight On: Canadian Rockies Some tips for helping you plan an event in the mountains

PHOTOS COURTESY TRIXSTAR; EDMONTON EVENT AWARDS

26 GO WEST 2019

A look at what happened at GO WEST this year 28 2019 Edmonton Event Awards A recap of the awards ceremony 30 Featured Event

PSAC Stars & Spurs Gala

36 Negotiation Riders Q&A with Brennan McFaul of Trixstar and Arlene Schilke of Timewise Event Management

Setting the Stage 18 Cannabis & Events A whole industry has surfaced in the events world

20 Contracts Can Kill Your Events What is at risk, and what do event hosts need to know?

24 Treat Your VIP Like a VIP

How to go above and beyond for your guests

Check out the

Resource Guide (page 40) filled with info on suppliers, meeting spaces & more!

MEETINGSALBERTA.COM

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WELCOME TO OUR TABLE. Edmonton has a place where friends, family and colleagues come together to enjoy award-winning cuisine and warm hospitality.

Book your holiday gala or party at the Edmonton Convention Centre by August 30, 2019 to receive: • • •

10% discount on bottled wine orders Complimentary customized logo on desserts Complimentary one-hour welcome reception with chef’s choice of hors d’oeuvres (3pc/person)

*minimum 80 guests

eccsales@edmonton.com

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Things Know to

Hotel Arts Poolside Experience | Unveiling The Hotel Arts located in downtown Calgary is unveiling a new poolside event space this summer! The space will include a new pool and permanent wet bar with seating and fireside lounging. This unique event space will be available for use year-round with an LED-lit canvas roof protecting the event from the cooler weather and elements.

Shaw Conference Centre Becomes

Edmonton Convention Centre | Rebrand

Polar Park Brewing PHOTOS COURTESY EDMONTON CONVENTION CENTRE; THE HOTEL ARTS; POLAR PARK BREWING

| New Event Space On January 1, 2019, the Shaw Conference Centre in downtown Edmonton was renamed the Edmonton Convention Centre. The venue was originally called the Edmonton Convention Centre until 1997 when they made a naming rights agreement with Shaw Communications. The venue celebrated its 35th anniversary in 2018. “Leveraging the Edmonton brand was a natural fit for the Edmonton Convention Centre name,” said Richard Wong, GM, Edmonton Convention Centre. “Recognized by the International Association of Venue Managers (IAVM) as one of North America’s top five performing convention venues, our vision for the future is to showcase the Edmonton experience to the world.”

In May, Polar Park Brewing in Edmonton opened its new event space. With over 4000 square feet of indoor space and an additional 1000 square feet on a south-facing patio, the venue can accommodate more than 200 people.

In April, the Edmonton Convention Centre announced they were awarded with Level One recertification in the American Society for Testing & Materials Environmentally Sustainable Meetings Standards by ASTM International and iCompli, a division of BPA Worldwide. They are one of only five venues in Canada with this certification, which is only awarded to venues that meet the ASTM standards in environmentally sustainable meetings, trade shows, and conferences.

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Things to Know

Evario Events Centre | New Event Space

Calgary’s BMO Convention & Trade Centre | Expansion The BMO Convention & Trade Centre in Calgary has been approved for a $500million expansion that will bring it to almost one million square feet—double its current size. This will make it Canada’s second largest facility. Construction will begin immediately and will be phased out over five years.

Incorporate City Tours Into Your Event | Pro Tip Sheraton Red Deer Becomes

Cambridge Hotel & Conference Centre | Rebrand The Sheraton in Red Deer has rebranded to Cambridge Hotel & Conference Centre. It is Central Alberta’s largest meeting space and full-service conference and trade centre. There is 55,000 square feet of event space that can accommodate up to 2000 people.

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Part of the experience of any conference or event that is away from home is getting to be in a different city. Often the events are so full of scheduled time or networking opportunities that there is no time to get out and explore.

Consider working with the local tourism department to coordinate a city tour into you event—it can be linked in with a networking opportunity (do the tour together, and then go for a drink afterwards), or it can be something that is offered as a free add-on to the event/ conference package.

PHOTOS COURTESY EVARIO EVENTS CENTRE; BMO CONVENTION & TRADE CENTRE; CAMBRIDGE HOTEL & CONFERENCE CENTRE; ADOBE STOCK

Located in the Holiday Inn Edmonton South - Ellerslie Road, the Evario Events Centre is 20,000 square feet of flexible space that can accommodate a banquet of up to 800 people. There are five meeting rooms and two Sales & Meeting professionals on site to help your event run as smoothly as possible.

On-site AV and catering are also available.

With the Edmonton EXPO Centre you will Experience More:

EXPERTISE What happens when you mix over 500,000 square feet of customizable, expansive, limitless space with a team of committed, imaginative professionals at your service? Simple. You and your clients get an experience that is unmatched anywhere in Canada.

Uniquely experienced and passionate team who bring spaces big and small to life

EXCITEMENT

Whether it’s a meeting, a concert, a sporting event or an exclusive special occasion, the Edmonton EXPO Centre creates memorable experiences that deliver Contact us to find out how we can make your event a reality.

edmontonexpocentre.com contact@edmontonexpocentre.com

780 471 7377

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SPOTLIGHT ON:

Canadian Rockies

A look at some of the venues in the Rocky Mountains

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H

ere it is—the only reason you’ll want your event to get off to a rocky start. With its gorgeous mountains towering in the background, the Canadian Rockies are an unbeatable location for a meeting or event.

Along Alberta’s western border, you’ll find not only the famous peaks but also glaciers, hot springs, rapids, pristine lakes, hiking trails, and more.

Create memorable experiences in these scenic mountain communities, full of both tranquility and adventure. Whether you’re looking for a majestic ballroom or a quaint cabin, you’ll find the perfect location for your event in the Rockies.

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

PHOTO BY ISTOCK/BRUCE ASPLEY

Fairmont Chateau Lake Louise

Spotlight On: Canadian Rockies

Banff & Lake Louise One of Canada’s most popular tourist destinations, Banff is known for its ski resorts, hot springs, outdoor sports, and annual festivals.

Gaze out the window of your event at the stunning mountain views, do some high-end shopping on your breaks, and take in some memorable team-building activities only an hour-and-a-half west of Calgary in Banff National Park. The oldest national park in Canada is also home to Lake Louise, a stunning mountain retreat and iconic lake nestled halfway between Jasper and Banff on the Columbian Fields Iceway. The two highest elevations in Alberta offer unforgettable experiences.

Banff Venue

Total SQ FT

Banff Centre ���������������������������������������������������������� 90,301 Banff Gondola �������������������������������������������������������� 4,600 Banff Park Lodge ���������������������������������������������������18,897 Fairmont Banff Springs Hotel ���������������������������72,000 Mount View Barbecue ����������������������������������������� 9,000 Rimrock Resort Hotel ������������������������������������������ 18,099 Town of Banff—The Fenlands ���������������������������� 39,232

Shaw Amphitheatre at Banff Centre

Wild Bill’s Legendary Saloon ������������������������������11,000 Lake Louise Venue

Total SQ FT

Brewster Cowboy’s Barbeque & Dance Barn �� 4,000 Fairmont Chateau Lake Louise ��������������������������27,700

PHOTOS COURTESY BANFF CENTRE; ISTOCK/PICKSTOCK

Kinnear Centre for Creativity & Innovation

Castle in the Rockies Banff Springs Hotel or “Castle in the Rockies” is one of Banff’s most extraordinary hotels.

Even if you’re not staying there, enjoy a walk through this historic landmark. You may even encounter the “Ghost Bride” who has been said haunts the hotel. fairmont.com/banff-springs

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Spotlight On: Canadian Rockies

Canmore & Kananaskis The mountain experience with a small-town vibe? This is the place.

The Canmore/Kananaskis area is located in the foothills of the Rockies, between Calgary and Banff, and offers both adventure and leisure opportunities. From Canmore, it’s only a 20-minute drive into Banff for more teambuilding activities, restaurants, and shopping. This region is a bit less expensive than Banff, but still offers plenty of options for dining and meeting spaces.

Malcolm Hotel pool

Canmore Venue

Total SQ FT

Bill Warren Training Centre ����������������������������������3,953 Blackstone Mountain Lodge ����������������������������������� 905 Coast Canmore Hotel & Conf. Centre ���������������8,842 Cornerstone Theatre ��������������������������������������������� 3,588 Grande Rockies Resort ������������������������������������������2,736

Western Hospitality

Malcolm Hotel ������������������������������������������������������� 8,800

Check out the Kananaskis Guest Ranch for a unique Western atmosphere! Enjoy a BBQ dinner with live western entertainment, line dancing, native hoop dancing, and interactive gunfighter shows. Great for team-building or just to end a day of meetings! kananaskisguestranch.com

Solara Resort & Spa �����������������������������������������������5,600 Stoneridge Mountain Resort ���������������������������������� 830 Kananaskis Venue

Total SQ FT

PHOTO COURTESY KANANASKIS GUEST RANCH; MALCOLM HOTEL

Pomeroy Kananaskis Mountain Lodge �������������18,351

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

SOLARA RESORT & SPA

MEET AT NEW HEIGHTS IN CANMORE GRANDE ROCKIES RESORT

Bellstar features two of the top resorts in the Rockies, perfectly suited to elevating meetings and events. // Over 200 guest rooms and suites // 9000+ sq ft of meeting space // Flexible catering options // Onsite meeting planners

bellstar.ca/meetings

sales@bellstar.ca

Contact a Bellstar meetings specialist for current promotions.

Banff Centre for Arts and Creativity is more than just a unique place to host your meeting or event. It is your opportunity to rub elbows with inspiring minds from around the world, and enjoy some amazing benefits of this exceptional venue.

• Breathtaking vistas of the Canadian Rockies • Full-service hotel and conference facilities • One-of-a-kind programming options

Banff Centre is a creative outpost.

• Effective learning environment 877.760.4595 conferences@banffcentre.ca banffcentre.ca/conference

Photo by Kari Medig

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Spotlight On: Canadian Rockies

Jasper Venue

Total SQ FT

Chateau Jasper �������������������������������������������������������� 1,875 Fairmont Jasper Park Lodge ����������������������������� 26,500 Jasper Inn & Suites ����������������������������������������������� 11,946 Jasper Riding Stables—The Gazebo ������������������� 1,934 Lobstick Lodge ���������������������������������������������������������1,664 Marmot Lodge ���������������������������������������������������������1,700 Pocahontas ����������������������������������������������������Cabins 920 Pyramid Lake Resort ����������������������������������������������� 1,931 Sawridge Inn & Conference Centre ������������������ 6,000

Jasper The largest national park in the Canadian Rockies, Jasper National Park is a UNESCO World Heritage Site—and a four-season tourist destination. In its heart is the town of Jasper, your hub for any number of events, meetings, and excursions. Located just five hours east of Edmonton, Jasper has plenty of unique spaces to hold your events, both indoors and outdoors. Before, after, or in-between, your guests can explore Maligne Canyon, soak in Miette Hot Springs, and visit one of the multi-award-winning golf courses. They’ll be glad they did!

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

A Taste for Adventure For a truly unique experience, check out the Maligne Canyon Wilderness Kitchen. This venue over-looks the iconic Maligne Canyon with breath-taking views! They offer a variety of custom group packages and dining options to wow your guests! banffjaspercollection.com/dining/ maligne-canyon-wilderness-kitchen

PHOTO COURTESY TRAVEL ALBERTA; MALIGNE CANYON WILDERNESS KITCHEN

The Crimson ������������������������������������������������������������2,109

EVENT MANAGEMENT Are you a master organizer and love to plan? Looking to expand your event management skills?

From budding careers, to seasoned professionals, NAIT’s Event Management courses keep you up to date with the latest industry trends and technologies.

Learn event management tools and strategies from top industry professionals whether you enroll in a single course for professional development or want to work toward earning a certificate.

Courses are offered on evenings and weekends.

EVENT MANAGEMENT COURSE TOPICS INCLUDE: • Event Marketing

• Food and Beverage

• Planning Strategies for Event Management

• Preparing Event Financial Plans

• Contracts and Negotiations

• Event Management Communications

For additional course topics and to enroll, please visit: nait.ca/Events

A LEADING POLYTECHNIC COMMITTED TO YOUR SUCCESS

MEETINGSALBERTA.COM

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Setting the Stage

Cannabis & Events A whole industry has surfaced in the events world

By Jody Paulson

I

t is probably safe to say everybody has heard of 420 — the day of the year considered by cannabis culture as an occasion for lighting up at sanctioned events around the world.

Well, think bigger... way bigger. On October 17, 2018, recreational cannabis became legal across Canada, and now there are not only 420 events but also lift expos, hemp fests, and cannabis conferences. In fact, a whole industry has surfaced in the events world. The question is, how will this change our industry, what are the laws around consumption and sales, and what can we do to be prepared? First things first, let’s look at what we already know.

Cannabis is legal in Alberta, but...

• Only if you’re 18 or older • Only from licensed stores or online at alberta.cannabis.org • 30 grams is the most you can buy or carry at a time • You can’t smoke (or vape) in some public places—know your local laws • Only 4 plants can be grown per household • Driving high is illegal • It can’t be within reach of anyone in a vehicle • Edibles are not yet legal to sell • Kids can’t enter cannabis stores, even with an adult Source: alberta.ca/cannabis-legalization.aspx

So what does that mean for event planning? Well, for one thing, your plan won’t include edibles. That law likely won’t come into effect until Fall 2019.

What you will need to know is if serving any form of cannabis will prevent you from serving alcohol (the two don’t

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mix well). Currently, retail establishments that are licensed to dispense cannabis cannot sell alcohol, cigarettes, or prescription drugs, so expect some limitations when it comes to events. Will your next market include cannabis-education events, cannabis-user events, or is that a no-go for you?

Another consideration is insurance.

Will your current provider cover liability related to cannabis? ILEA Edmonton hosted an event in March 2018, Risky Business 2.0: Up in Smoke, an educational event designed to help prepare event professionals for the impending legalization. One of the expert panelists from an insurance and risk management provider strongly recommended increasing your liability coverage to at least $4 million. This is something to look into, especially if it’s a target business area you want to pursue.

Looking ahead, what could legal consumption of cannabis at private or public events look like? Perhaps designated cannabis tents, where consumption by smoking, vaping, or edibles can be done similar to the festival-favourite beer tent. Work with your venues in advance of the event to become familiar with their policy and restrictions, and discuss this with your clients. A total ban on cannabis consumption could mean looking for a different venue. Make sure that you clearly communicate to those attending if all smoking is prohibited on-site. Add extra security if you do plan on providing an area for cannabis

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

consumption. Be aware of the signs of overdose and adverse reaction, and be prepared with an emergency plan so you can respond effectively. Limit your risk by investigating your legal liability before you venture into an event that includes cannabis—you are responsible to protect yourself and your client.

Regardless of your personal feelings towards cannabis use, the reality is that it is legal, and clients will begin to include it in their events. It could even become a whole new specialty area. Be prepared before it happens. We often want our clients to think out of the box when it comes to event themes and concepts.

Now is the time to do that. It is 2019, and recreational cannabis is legal in Canada, with the legalization of edibles on the horizon. Now is the time to reflect on whether or not you want to be a part of the change. n

MEETINGSALBERTA.COM

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Contracts Can Kill Your Events What is at risk, and what do event hosts need to know?

By Heather Reid

R

isk is both the chance of encountering harm or loss and an assessment of the degree of exposure to loss or injury. Risk management (the identification, evaluation, and prioritization of risk) is a cornerstone of an event planner’s professional practice.

In almost every component of the event planning journey, we encounter elements that speak to “risk”—including the acknowledgement of risk possibilities, the assessment of potential damages, the anticipation of known risks, the planning for mitigation, the backup plans A, B, and C… and so on, and so on. Risks associated with events are wide-ranging: natural disasters, emerging risks, terrorism, collateral damage, health and safety concerns, crime and fraud, reputation and public image damage.

One of the most often overlooked elements of risk management is the 20

contract signed for the venue in which to host the live event!

Venues’ rental contracts are carefully crafted by their legal counsel to shift the burden of financial and logistical risks to the event host. Venues have rental contracts that address risks and risk management as they pertain to the venue. Venues have rental contracts that protect their own financial and logistical interests to the maximum extent.

So, what about the event host’s best interests and risks? Who is protecting event hosts?

Regrettably, it is rare that event hosts engage with legal counsel to negotiate venue contracts in order to protect their best interests and manage risks.

In fact, many event hosts take a “DIY” approach, which sadly leaves them unnecessarily exposed to reputation, financial, and logistical risks. For those event hosts who wisely invest in having event professionals plan and

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

execute their events—either as staff or as sub-contractors—there is an implied expectation that we will protect their best interests and manage risk. After all, we are hired to be the event’s advocate, we are hired to be savvy and articulate negotiators, and we are hired to be masterful at contracting. And yet, in my experience, the expertise that event professionals have specific to event contracts varies widely.

What Do Event Professionals Need to Know?

Event professionals are expected to recognize what risks are addressed in a venue contract, what risks are not addressed, what the terminology and legal language in the contract means, the implications of the language, and how to negotiate the clauses to achieve a BALANCED contract.

What is a balanced venue contract?

Balance, by definition, means fair and in good proportion. A balanced venue contract, therefore, is one that addresses and protects the needs of both parties— the venue AND the event host.

PHOTO BY BRYAN ROSENGRANT, LICENSED UNDER A CREATIVE COMMONS ATTRIBUTION-NO DERIVATIVE WORKS 3.0

Setting the Stage

Setting the Stage There are a multitude of considerations that need to be explored to deconstruct the draft contract presented

What is a BALANCED venue contract?

Balance, by definition, means fair and in good proportion. A balanced venue contract, therefore, is one that addresses and protects the needs of both parties — the venue AND the event host.

by the venue — because it is simply not going to be protective of the event host. This article presents three key considerations for each of the major clauses involving risks that event hosts should always consider. However, these just scratch the surface, and every event host should dig deep into each and every clause to acquire the “know-how” that is required to negotiate balanced venue contracts that protect BOTH business parties — the venue and the event host — from financial and logistical risks.

Indemnification

PHOTO COURTESY ADOBE STOCK

The indemnification clause in a venue contract requires the indemnifying party (the party that has caused harm) to protect the indemnified party (the party that has had harm done to it) and pay for loss and damage incurred by the indemnified party. It’s a promise to pay and means there is an assignment of blame or fault.

identified in the venue contract? Can your insurance cover all of the terms and expectations in the contract? Not knowing these answers before signing is risky and leaves your event unduly exposed.

responsibility to identify these risks and protect their event with appropriate language. One should not settle for the default clause, as it rarely protects the interests of both the venue and the event host.

Consideration 2: Is there language that identifies when indemnification can be invoked? Have you established a schedule of events in your contract that clearly identifies the event functions? An event host should only be indemnifying for guests while they are participating in group-sanctioned functions.

Consideration 2: Seemingly simple words can actually be powerful legal terms, and the term impossible in the Termination clause is one of those. The term impossible refers to incidents that clearly and

Consideration 3: Terms such as sole and gross have specific legal meaning.

Watching for and negotiating to remove these terms will broaden the opportunities to invoke indemnification and, thus, seek damages.

Termination and cancellation are not interchangeable terms in a venue contract! Termination refers to unforeseen situations that have been exerted on either the venue or the event host that make it unsafe or burdensome to execute the contract.

Termination In a venue contract, termination means either the venue or the event host can end the contract for reasons/events happening beyond their control and without liability (i.e., absence of monetary damages) to the other party. The concept of termination can also be referred to as “Acts of God,” “Excuse of Performance,” “Force Majeure,” or “Impossibility.”

Consideration 1: Whether termination is worded in broad terms or a laundry list of specific scenarios, event hosts need to ensure that the risks that are specific to the event location, the scope of event logistics, and the audience demographics are itemized. It is the event host’s

undeniably impact the ability of either the venue or the event host to move forward with the hosting of the event.

Impossible, therefore, indicates an objective decision. For event hosts, however, it is not sufficient to only address scenarios of impossibility. Event hosts require a balanced clause that addresses all levels of possibility: impossibility, impracticability, and frustration of purpose.

Consideration 3: A balanced termination clause needs to allow an event host to claim termination in advance of the actual event dates. To this end, the clause should identify a window of time that termination can be invoked.

Consideration 1: Consulting with your event insurer is paramount before the contract is signed. Do you know for certain that your event insurance covers each of the “audiences” (i.e., employees, attendees, agents, subagents, etc.)

Indemnification applies to both venues and event hosts. It requires the party that has caused harm to protect and pay for losses and damages incurred by the party that has had harm done to it.

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Setting the Stage

The cancellation clause in a venue contract is included to permit either party to withdraw from the contract— for reasons of their own or for reasons of breach of contract—all with the understanding that damages (typically monetary) are owed to the other party.

Consideration 1: Typical venue contracts protect the venue’s interests “to the maximum,” should the event host wish to cancel the contract for their own reasons.

Are you sure that your venue contract

Cancellation clauses allow either the venue or the event host to withdraw from the contract with the understanding that damages are owed to the other party. There are four perspectives that need to be accounted for in a balanced clause.

addresses and adequately mitigates the risks and damages for the following contexts for cancellation: cancellation by the event host due to the breach of contract by the venue; cancellation by the venue due to the breach of contract by the event host; and cancellation by the venue for their own non-contractual reasons.

that has been harmed by the other party cancelling the contract has a responsibility to assist in minimizing the damages owed by the party that has cancelled the contract. For an event host who needs to cancel the contract then, a balanced contract contains provisions for the venue to assist the event host in minimizing the damages owed (i.e., reselling meeting space, reselling guestrooms).

Attrition An attrition clause in a venue contract represents a commitment on behalf of the event host to meet a minimum standard of financial performance.

Financial expectations in terms of guestroom revenue, food and beverage revenue, and meeting space revenue are typically carefully identified in the venue contract, along with criteria and monetary damages associated with not meeting these expectations.

Consideration 1: While a planner may think it is a great option to not have an attrition clause or to be able to negotiate attrition out of the contract, unless there is very specific language in the contract acknowledging this, the event host may be wholly responsible for the entire room block. Do not leave your event unnecessarily exposed.

Consideration 2: Is the cancellation clause calculated from a position of profit replacement or from a position of anticipated revenue? Do you know the difference? Negotiating the costs of cancellation from a position of profit replacement minimizes unnecessary financial payouts by event hosts.

Financial risks are of the highest importance to every business.

Consideration 3: It is important to understand that one of the premises of law requires the party

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Consideration 2: Unless specifically captured in the venue contract, an event host could be unnecessarily penalized for “underperformance” for reasons beyond the event host’s control. Be sure to have attrition and termination clauses cross-referenced.

Consideration 3: Just like damages assessed for cancellation situations, attrition damages should be calculated as the profits anticipated to be generated from the full execution of the contract. It is a fundamental premise of law that a venue should not end up in a better financial position if the event host cancels or underperforms than it would have if the contract had been fully executed. Event hosts need to negotiate attrition damages carefully!

Determining the clauses that contain risks for the event host is paramount to negotiating a balanced venue contract.

Event hosts that deliberate these 12 considerations will be able to negotiate better clauses. That said, event hosts also need to acknowledge that these only scratch the surface of the full extent of considerations needed to create a fully balanced venue contract. n

PHOTO COURTESY RAWPIXEL.COM

Cancellation

Experience the Valley!

Choose Drayton Valley for your next conference or team-building event Drayton Valley, often overlooked on the drive to Jasper and the Rockies, is an inspiring getaway only 90 minutes from downtown Edmonton. With much of the same natural beauty of its bigger brothers to the west, Drayton Valley/Brazeau County is a beautiful area to host your meetings away from the hustle and pressure of larger centres and tourism destinations—and the accommodations and services are more affordable, too.

simply walk through Mother Nature’s palette of exploding fall colours and make the day all about relaxation and you.

Slow down, and take the short drive to Drayton Valley, where the natural attractions and setting allow your meetings to be focused and relaxed.

• Fine eateries for all your dining needs (breakfast, lunch and dinner)

Visit & Discover…

• Excellent accommodations close to all areas and adjacent to outstanding valley scenery • Meeting facilities that will accommodate groups of dozens or hundreds

After the conference/meeting, hike, run or mountain bike the many kilometres of well-maintained trails of Eagle Point/Blue Rapids Provincial Park, or

Take Care of Business in the Valley.

Focused and Affordable.

Explore

DVHTA.ca MEETINGSALBERTA.COM

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Setting the Stage

Treat Your VIP Like a

VIP

How to go above and beyond for your guests

By Tamara Aschenbrenner

Identify the VIPs Noting particular guests and groups can help personalize—and thus elevate—experiences. Although it ultimately depends on the event, what your client or you as an event planner consider a VIP guest can usually be boiled down to the following.

1. Internal VIPs (including, but not limited to, company CEOs, board members, sponsors, top clients, top sellers, and partners) 2. Guest speakers (invited specifically for their expertise) 3. C elebrities, royalty, government officials (usually have their own teams)

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4. All other attendees (because isn’t everyone very important?)

Start Before the Event The royal treatment can start well before your VIPs arrive. The most effective way to personalize is to gather that information well ahead of time, such as food preferences, dietary concerns, and special requests. Would they appreciate a designated workspace? Will they have guests or family accompanying them? Any children? For guest speakers especially, prepare bios and share them with the hotel.

“Let the hotel know who your guest speakers are,” says Mooney. “A lot of times, hotels want to go out of their way to recognize those people. It doesn’t even have to be a big name, but we can personalize the amenities sometimes.”

Speakers are often travelling from out of town, sometimes internationally, invited specifically for their expertise. An easy way to make those guests feel exceptional is to do something special with their reservation. “A lot of the time, they’re booked into a regular room because the company usually looks at it like, ‘We already spent a lot of money to get them here.’ But at the end of the day, that person is still an influencer,” says Mooney. “Make sure they’re taken care of.”

Think of what your VIPs have going on during the conference or event that is

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

different from everyone else. Those questions will help you in using the services available at the hotel and/or event venue.

Use Venue Amenities Whether you (or someone else) chose an event space with the amenities in mind, there are often amenities available—and what’s better is that they’re included in the price. Having amenity information in an easily accessible welcome package can be beneficial, including basic amenities like WiFi and recreation—and the concierge.

If your event is taking place in a hotel or you are arranging accommodations for VIP guests, Mooney recommends touching base with the hotel concierge: “The concierge, at the end of the day, is an amenity of the hotel. It’s the difference between 3-star and 5-star. It can make all the difference in the world because you have an extra resource there that can solve a problem.”

According to him, opening the relationship with the concierge not only frees up your time, but will also allow you to make a greater impact without needing to be everywhere at once. Think of the concierge as another resource if a guest requires or deserves special attention. It

PHOTOS BY WILLAIM AU

B

eyond the destination, venue, and speaker topics, the service and attention guests receive can make or break an event.

Whether you’re planning an event for 50 people or 500, you should want it to be memorable—in the best way possible. Here are some tips that every event planner can use to make their event stand out and make their guests feel special.

“The equation always has to have great service,” says Don Mooney, President of Les Clefs d’Or Canada and the Guest Relations Manager & VIP Concierge at the Fairmont Banff Springs Hotel. With great service comes great responsibility, which is why it’s important to know what options you have to make your event exceptional.

Setting the Stage

“You get a competitive advantage because you’re able to offer experiences outside the realm of a meeting planner.”

allows event planners to have a moment to consider what more they could be doing.

“As concierges, we have meetings every month. We meet with vendors.

We get educated about the resources out there,” explains Mooney, who has helped arrange many unique last-minute requests, including getting presentation materials printed through the night, finding giant ice sculptures, and booking emergency dentist appointments.

Consider Outside the Event If a guest will have any free time during their stay, this is another opportunity to provide VIP service. It’s outside the scope of their normal expectations but can be a memorable and positive experience.

Provide recommendations for dinner, tours, activities, sightseeing—all areas which are within the expertise of a concierge.

“They’re an ambassador not just for the hotel, but for the area,” says Mooney.

“By using the concierge, you get a competitive advantage because you’re

able to offer experiences outside the realm of a meeting planner, whether it’s special seats, dinner at the chef’s table, or a great reservation.”

And if there isn’t a concierge available?

You can still supply this information to your VIP guests. Be prepared with suggestions for dinner (or arrange a reservation for them) and a few ideas for what they can see and do in the area.

Find Other Small Touches Even with a small team and/or budget, you can still offer VIP service. Something as simple as ensuring that proper signage and event information are available can help put your guests at ease. Give the venue necessary information like schedules and dress codes so any staff member can answer questions confidently and accurately.

Many events also include gift bags, which can be personalized to some extent. “If it’s something like a winter conference, go buy toques and mittens and give them to your guests. A branded flag is always great,” says Mooney. “Those

little things make the difference. And they’re mementos, too… Who doesn’t like some free swag, right?”

It all comes down to great service. Find the big and small ways to make your event memorable and make your guests feel welcome, comfortable, and cared for. n

Les Clefs d’Or Translated as “The Golden Keys,” Les Clefs d’Or Concierges have been opening doors for hotel guests in Canada since 1976, and today there are more than 150 members from coast to coast, and more than 3,500 members worldwide. You can find Don Mooney at the Fairmont Banff Springs.

Concierges are the ultimate insiders, able to get you a table at the perfect restaurant, recommend the best boutiques, and tell you what’s worth seeing. Best of all, that expansive knowledge is available absolutely free.

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GO WEST

GO WEST 2019

T

PHOTOS BY NICK HIRSCHMANN

he energy was electric at the 2019 GO WEST Conference held in Edmonton, Alberta. GO WEST was inaugurated in 2017 by TimeWise Events Inc. and has since become the largest conference for event producers in Western Canada. This year’s conference attracted more than 500 attendees from the event industry, as well as speakers from all over North America.

Here are a few highlights from the weekend.

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

GO WEST

MEETINGSALBERTA.COM

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Event Awards Recap

2019 Edmonton Event Awards On April 17, more than 300 people gathered at the Myer Horowitz Theatre for the 4th Annual Edmonton Event Awards. The awards were created by Timewise Event Management and the Event Professionals Foundation to recognize outstanding individuals in our industry, as well as the events they are putting on.

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Event Awards Recap

Here are the 2019 Edmonton Event Awards winners:

Outstanding Supplier

Outstanding Event

CATERING:

COMMUNITY / NON-FORPROFIT EVENT:

Mercer’s Catering CREATIVITY AND DESIGN:

Tycoon Event Planning & Promotions

CONFERENCE:

ENTERTAINMENT:

Indigenous Women’s Leadership Symposium

by National Gathering of Elders Kanata

Rapid Fire Theatre

FUNDRAISING EVENT:

EVENT SPACE:

Fairmont Hotel Macdonald

LIVE MUSIC:

Dave Babcock Music EVENT PHOTOGRAPHY:

Grant Cree Event Media

PHOTOS COURTESY EDMONTON EVENT AWARDS

EPCOR RiverFest by River Valley Alliance and EPCOR

Festival of Trees Silver Bell Soiree by University Hospital Foundation FUNDRAISING GALA:

CASA Carnival: The Roaring Twenties, A Jazz Age Gala by CM Events and CASA Foundation

LIVE EVENT:

2018 Provincial Skills Canada Competition by Skills Canada Alberta START-UP EVENT:

House of Distinction

by Jennifer Bergman Weddings and Events

Outstanding Professional EVENT PLANNER:

Courtney Coulombe — Planit Events Inc. FUTURE LEADER:

Melissa Radu — Edmonton Convention Centre

WEDDING:

Ethereal Mountain Affair

by Jennifer Bergman Weddings and Events

Outstanding New Event Product/Idea

WEDDING PLANNER:

Sarah Mitchell — VIP Event Consultants EVENT INDUSTRY PROFESSIONAL:

Jon Beckett — Production World

Udon by invert720 Productions Inc.

Find contact information for the winners in our Resource Guide. Look for the

icon.

Congratulations to all the recipients!

The 2020 Event Awards will begin accepting nominations in September! Visit eventawards.ca for details.

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PSAC STARS & Spurs Gala 1 Night, 1500 People, $1.4 Million Raised!

PHOTOS COURTESY STARS AIR AMBULANCE

Featured Event

A roaring good time.

CORPORATE BARBECUES AT THE CALGARY ZOO

A top meeting spot with a fantastic natural backdrop, the Calgary Zoo boasts breathtaking indoor and outdoor settings for company barbecues and picnics. Available May through September.

BOOK NOW: calgaryzoo.com/events/corporate-events

Olds College – The New Way to Meet!

Whether your group is large or small, enjoy a unique rural experience in the agricultural heartland of Alberta at Olds College. Experience state of the art technology and facilities, and a variety of value added features, including; • a private rodeo • touring our breathtaking Botanic Gardens and Wetlands • learning about craft beer in the Olds College Brewery • exploring cutting edge technology in Smart Agriculture on the Olds College Smart Farm • and more!

Make your event memorable, discover a new way to meet at Olds College.

For more information, email conferenceservices@oldscollege or call 403.556.8330 Olds College is now on Guidebook! guidebook.com/g/occs

MEETINGSALBERTA.COM

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Featured Event

Event Purpose: Fundraising Gala ($1.4 million raised) Event Planner: Sabrina Ali, STARS Foundation Manager Events, AB, Gurpreet Lail, Lail Consulting, and the PSAC STARS & Spurs Committee Venue: BMO Centre, Calgary Décor: One West Events Catering: BMO Centre Entertainment: Gord Bamford, George Canyon and Aaron Pritchett

PHOTOS COURTESY STARS AIR AMBULANCE

Lights/AV: Proshow Audiovisual

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Bring your vision to life.

From intimate meetings and celebrations to sophisticated corporate conferences, we offer a full suite of venues, menus and services for all your event needs.

Let’s get started on hosting your next event at NAIT. nait.ca/ConfEvents

central. chic. composed plan your perfect event in downtown Edmonton Located in the heart of downtown Edmonton, steps from Rogers Place, arts, dining and entertainment, the Coast Edmonton Plaza Hotel by APA boasts over 12,000 sq. ft. of meeting & event space and spacious, contemporary guest rooms. With delicious culinary delights and sophisticated technology, we’re ready to warmly welcome gatherings of 10-350. connect with sales & catering marketdevelopmentapa@coasthotels.com 780.423.7529 | coasthotels.com

MEETINGSALBERTA.COM

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The Experts

Navigating Food Intolerances Q&A with Shannon Boudreau of the Lazy Gourmet

By Meghann Tanner Shannon is a partner at the Lazy Gourmet in Vancouver and has been in the catering industry for 12 years and in the food and beverage industry for 20. On average, she plans 150 events a year. In Vancouver you can often find her “attempting” to cook on CTV Morning Live, styling a photoshoot, or playing mixologist and developing award-winning cocktail recipes. When she isn’t working, she is either eating, drinking, travelling, or doing all three at once.

Awareness of food intolerances has hit an all-time high, with gluten garnering the most attention. In addition, we are seeing an increase in restriction and/or elimination diets, including Paleo and Keto. How important is it to include a diverse menu at events? Obviously it’s a big issue for dinners, but for events that just offer appetizers or desserts, are you finding that most planners are diversifying their menus?

No matter the menu, no matter the event, we now have to assume there will be a vegan, a vegetarian, a nut allergy, a dairy intolerance, a gluten allergy/ intolerance/preference, and a Keto diet in the room.

How good does a vegan, nut-free, dairy-free, glutenfree Keto appetizer sound? YUM. It actually can be done and done well, with the help of a talented chef de cuisine. Most of the time, however, guests have one allergy or intolerance, and it’s easy to ensure that there’s something they will be happy eating at the event. On every appetizer and dessert menu we curate, we ensure there are gluten-free, dairy-free, nut-free, and vegan options. If you do your job well as a caterer, other guests won’t even be aware to the fact that these are dietary-friendly items.

What are some ways that planners can incorporate foods that are friendlier for people with intolerances? Is it best to make all of the food the same or to do a secondary special menu for those with special dietary needs?

Whenever this question comes up, I have flashbacks to my childhood and my mom packing me weird lunches making me stand out because of the meal I was eating (kids are mean!). I think guests want to

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

be looked after without having to be singled out or given “special treatment” as much as possible.

For sit-down dinners our goal is to serve dietary guests dishes that mimic what the other guests are eating. This is an event-by-event scenario and depends on other contributing factors at the event.

For events that don’t request dietary information as part of the RSVP, how do you plan a menu that gives everyone the complete event experience (i.e., you don’t have someone standing by the dessert buffet empty handed, watching everyone else rave about the food)?

If you do your job well as a caterer, other guests won’t even be aware to the fact that these are dietaryfriendly items.

Often events won’t have guests RSVP about dietary restrictions, so we have to be prepared! Typically, as long as there is one option on something like a dessert buffet for all the types of dietary guests, you are good. Also, guests that have a severe allergy or intolerance have likely been dealing with this their whole lives and will find a way to let the planner or caterer know about their needs, prior to the event.

Is offering a gluten-free or other specialized menu a significant cost addition?

Not necessarily. We don’t charge more for dietary restraints; they are already being punished for not being able to eat freely, why would we punish them more?! It is a complimentary service we offer that I believe is appreciated! Check with your caterer to see if this is offered by them as well.

Gluten-free seems to be the largest food intolerance right now—are you seeing this in the catering industry, or are there other food restrictions catching up in importance?

Truth is, sadly even I am attempting to live that gluten-free life at the moment. In Vancouver, plant-based (vegan) diets also have a large community, second to gluten-free. Luckily for us, no one seems to be anti-vegetable yet, so we can make crusts, breads, cheeses, etc. out of produce.

The Experts

What’s trending for popular menu items that accommodate restrictions?

Jackfruit is diverse and delicious and hasn’t over saturated the market yet. House-made nut cheeses are another great option. For gluten-free, check out Vancouver-based company Next Gen—their GF fried chicken is a favourite of mine, second only to Thomas Keller’s.

Any final thoughts?

PHOTOS COURTESY THE LAZY GOURMET

Food is something that connects us all… our industry has a great opportunity to create or evoke memories, and that’s powerful. Remember that! n

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The Experts

Negotiating Riders Q&A with Brennan McFaul of Trixstar and Arlene Schilke of Timewise Event Management

By Meghann Tanner Brennan’s Bio: Born and raised in North Battleford, Saskatchewan, Brennan eventually came to Edmonton via Victoria, British Columbia, on a football scholarship at the University of Alberta where he graduated with a Bachelor of Arts in Recreation, Sport, and Tourism.

Starting in the nightclub and restaurant industry and moving over to Trixstar in 2012, Brennan has developed countless strong relationships in the entertainment industry. From top touring acts and celebrity appearances to major speakers and world-class athletes, Brennan focuses on talent procurement for Trixstar’s wide array of clients. A pop-culture and music junkie, Brennan brings a wealth of knowledge to all his clients.

Arlene’s Bio: Arlene Schilke is the owner of Timewise Event Management, an Edmonton-based firm that’s been managing and producing events for 20 years. They specialize in corporate events and conferences, including GO WEST, a renowned Canadian industry event. Arlene is finishing her second term as President of MPI, Greater Edmonton Chapter and currently sits on the International MPI Women’s Advisory Board. She resides in Edmonton with her husband Brent Taylor and their four children.

Riders are something that all event planners have to work with when booking entertainment. What are riders, and what is their purpose?

Brennan: Riders are developed to “succinctly” advance the details and needs of the artist, speaker, or guest and to communicate what they and you should expect when they arrive so they can properly present their performance/talk/ speech/set/keynote, etc. I put “succinctly” in quotes because it isn’t always straightforward for a purchaser/event planner when they confirm a guest and are then confronted with a document they don’t necessarily understand.

A rider will contain information on hotels, ground transportation, flights, catering, dietary restrictions, production needs, security, payment, immigration, ticketing, and special requests, to name 36

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

just a few of the categories in the document. Riders are often designed for a certain type of performance, in a certain type of venue, and with a certain type of event. Thus, not every rider works for every event type. Some categories are easy to understand, and some can get confusing with language that runs on and on, most of it being not applicable. Getting as much info about your event to the artist’s team during negotiations will make the rider negotiating much easier during the advance stage.

The key is to negotiate in advance and get all details put into the rider.

Arlene: When a speaker agrees to speak at an event, they will have requirements and expectations that need to be met for them to travel and be on-site.

Their rider may outline their expectations around travel, accommodation, event technology, dietary needs, presentation content, timelines, etc. It helps ensure clear communication between the speaker and the organizer. Riders are part of a contract.

Are riders something that bigger artists/speakers have, or should it be expected with all levels of entertainers?

Brennan: It should be expected with all levels, but the complexity will change of course. For a small event speaker, it could be as informal as an e-mail stating minimum production needs, hotels, flights, ground transportation, and final-payment information. For touring speakers or acts, it can be anywhere from 1 page to 100 pages.

Arlene: A rider is a good idea for any speaker, no matter if they are an industry expert or a professional speaker. It will help the host better meet their needs for the events. Generally, when it comes up, it is usually professional speakers and entertainers that will have a rider available.

This is usually because they have been in past situations where their needs were met inadequately.

Depending on the venue where the event is being held, the backline rider can be one of the more challenging areas to meet. Is this negotiable,

The Experts

and if so, what areas are usually the most flexible?

Brennan: Having a trusted production company working with you on your event is crucial in this regard. Someone who has done production for hundreds, if not thousands, of events will have potentially not only worked with the act you have booked and knows what they actually need, but will also know what substitutes an act might accept just by looking at their rider. They can also help develop a production manifest that can be sent with the offer so that the artist knows what they are committing to ahead of time. Having someone on your team who speaks the same language as the artist’s production team can save you time, money, and headaches. Sometimes there are no exceptions because an artist is sponsored by a certain brand of equipment or the piece of equipment is integral to their performance, but for the most part, there is some room to negotiate/ substitute to keep things within budget.

Many touring acts who have been around for awhile and have seen it all and done it all and played events of all shapes and sizes, they will understand the concept of budget and working with the purchaser/ event planner to make sure they have what they need to put on the show properly, while also considering your position.

PHOTOS COURTESY TRIXSTAR

Riders can get quite comprehensive, which can add budget stress to smaller events or non-profits. What areas of the rider are negotiable?

Brennan: It can vary from rider to rider on what is negotiable. But as I mentioned, speaking the production manager’s or tour manager’s language and having a pre-existing relationship with the artist, their team, their agency, their manager etc., is key to finding the flexible spots of a rider and can help when you need an artist to cut some things because the budget is getting out of whack for whatever reason. This only comes with experience or hiring a company that has those relationships.

Communicating as much as possible to the artist’s side during negotiations and the offering stage is key: “Here is our

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37

The Experts hotel sponsor, we are not doing a 5-star, it’s a 4-star, we don’t have catering, there will be a $20 buyout per head for meals, here is the production manifest.” Those are all things that could be communicated during the negotiation phase.

Arlene: From an event planner’s perspective, a great way to get a handle on unknown expenses is to negotiate a buyout to cover airfare, ground transportation, accommodations, etc.

It makes for a smoother process and puts the arrangements back onto the speaker/entertainer. For example, rather than arranging for catering, which often involves dietary restrictions, build it into the buyout so that the artist goes out for dinner on their own.

In our early (and naïve days), we booked a high-profile speaker and agreed to cover his airfare. He booked his (business-class!) flight two days before arriving. There was nothing we could do but eat the expense—we had not stipulated that he fly economy and book his travel three weeks in advance, when prices are reasonable. Very expensive lesson well learnt.

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

If you are agreeing on a buyout, it then becomes the responsibility of the speaker to make their own travel arrangements and to keep their expenses within the allotted amount.

Don’t be afraid to negotiate—all you need to do is ask. Often a rider is written to encompass everything an artist could possibly want. If the artist wants to work with you, they’ll be willing to cut back in certain areas (stay in a suite instead of the penthouse, etc.). If they’re not as willing to drop some concessions, consider different ways to utilize them. A keynote speaker is often very willing to do a workshop in addition to the keynote for no extra charge. An artist might be willing to do a 30-second promo video to promote the event (or do a post on their social media platforms). The key is to negotiate in advance and get all details put into the rider.

Never assume anything—ask questions upfront to avoid surprises later on. Some high-profile speakers travel with an assistant or handler. Always ask if the speaker has an assistant with them and if you are expected to cover the cost of the handler’s travel, accommodation, and expenses.

The Experts

PHOTOS COURTESY TRIXSTAR; TIMEWISE EVENT MANAGEMENT

Do you have any suggestions for planners when they are going through the negotiation process?

Brennan: Communicate as much as possible about your event and what is happening at it, including logistics.

The larger and more popular the artist/ speaker/guest is, the less room there is for negotiation.

The resources and budget needed for different types of acts should be considered and be realistic. A speaker is going to require much less resources and production than a band and crew coming in.

Be realistic with the guest you are bringing in, and think with your head, not heart. Do the research on what they could realistically draw. Entertainment can be very subjective and personal.

Just because you really love something doesn’t mean everyone else will pay to see it.

Don’t be afraid to discuss things with a trusted colleague that you know deals with artists and riders often.

Hiring a third-party company or consultant that specializes in the artist

and production side can be very beneficial. From research, strategy, offering, negotiating, contracting, advancing, and executing—money, time, and headaches can be saved.

Arlene: Think about additional meet-andgreets, autograph signing, interviews...

Add as much in at the beginning as you can—it’s easier to cancel certain aspects later than to add it in as an addendum and incur additional expense.

If you’re working with a celebrity speaker, keep in mind they prefer doing only 30-minute sessions (and some will only do an interview-style session or fireside chat). These are not professional speakers, and they have a different rule book. For example, they may want to stay in a separate hotel from where the event is taking place. They do not like any downtime and will often fly in right before the event, with no dead air, and leave immediately following the event.

Any final comments?

Brennan: Artists are more and more leery about getting involved with brands or events that don’t have a history and

are new. Events have been cancelling since forever, but with the power of social media nowadays, we are hearing about it more and more, which makes artists cautious about mixing their brand with an unknown brand. They are trusting you will pay them on time and supply what they need to deliver their part, and you are trusting they will show up and fulfill the duties you have confirmed from them. You need to always see both sides in a negotiation and know when to walk away—because they will.

Arlene: There’s an old story about brown M&M’s in the rider of a Van Halen contract (they stated that there must be a bowl of M&M’s in the green room with all the brown M&M’s removed). Rumors raged, and people speculated about why they would have such an outrageous request. There was a method behind the madness. The rider was put in place by the stage manager as a test… if there were brown M&M’s in the bowl, they knew the organizers had not read the rider, and a serious review of all details was needed. n

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Resource Guide Your source for trusted vendors, service providers, consultants and more, catering to the unique needs of meeting and event planners!

Businesses with this icon are current & past Event Awards winners

Calgary AUDIO VISUAL & TECHNOLOGY SERVICES Calgary Show Services Ltd. #107, 3009-23 Ave. SW Calgary T3E 0J3 T: 403-453-0911 Cine Audio Visual 131, 5655-10 St. NE Calgary T2E 8W7 T: 403-777-1070 Evolution Audio Visual 129 - 2312 52 Ave. SE Calgary T2C 0A3 T: 1-800-561-9820 2018 Event Award Winner Evolution Presentation Technologies 6910 Farrell Rd. SE Calgary T2H 0T1 T: 403-259-3793 2017 Event Award Winner FM Systems 30, 3103-14 Ave. NE Calgary T2A 7N6 T: 403-243-1335

Inland Audio Visual Bay 1, 700-58 Ave. SE Calgary T2H 2E2 T: 403-252-7726

Indulge Catering 5524-1A St. SW Calgary T2H 0E7 T: 403-229-9029

Musical Twist DJ Service 8 Tuscany Hills Point NW Calgary T3L 2C6 T: 403-667-1514

Orange Frog Productions #236, 2880-45 Ave. SE Calgary T2B 3M1 T: 403-703-9218 2018 Event Award Winner

Simply Elegant #7, 3600-19 St. NE Calgary T2E 6V2 T: 403-242-0598

Pez Productions 606 Meredith Rd. Calgary T2E 5A8 T: 403-768-2737 2018 Event Award Winner

PK Sound Bay 133, 2634-45 Ave. SE Calgary T2B 3M1 T: 403-452-6004 Proshow Audiovisual #117, 3016 - 10 Ave. NE Calgary T2A 6A3 T: 403-474-3757 PSAV 20, 4807-32 St. SE Calgary T2B 2X3 T: 587-315-3428 CATERING Alpine Catering 3513D-78 Ave. SE Calgary T2C 1J7 T: 403-279-6664 Boreal Cuisine Calgary T: 403-836-6587

FMAV 3036-15 St. NE Calgary T2E 7A3 T: 403-278-1200

Fork + Farm Catered Events #20, 920-28 St. NE Calgary T2A 6K1 T: 403-457-9931

Freeman Audio Visual 2931-5 Ave. NE Calgary T2A 6T8 T: 403-235-1563

Great Events Catering 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-319-0028 2018 Event Award Winner

Givergy #B05, 625-14 St. NW Calgary T2N 2A1 T: 587-719-4286 40

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Urbane Culinary Calgary T: 403-619-8997 WinSport 88 Canada Olympic Rd. SW Calgary T3B 5R5 T: 403-247-5607 2017 & 2018 Event Award Winner ENTERTAINMENT & SPEAKERS Duelling Piano Kings Suite 220, 4722-1 St. SW Calgary T2G 0A2 T: 403-276-4447 2017 Event Award Winner Edge Entertainment Ltd. Calgary T: 403-274-6000 Elevate Auctions 4116-50 Ave.SE Calgary T2B 2T7 T: 403-287-8439 Indigo Circus Calgary T: 403-973-3211 Michelle Cederberg Calgary T: 403-850-5589 Music by Starlite 535-36 Ave. SE Calgary T2G 1W5 T: 403-258-3575

PM Gigs Inc. #200, 4722-1 St. SW Calgary T2G 0A2 T: 403-276-4447 2017 & 2018 Event Award Winner Split Circuit Sound Calgary T: 403-291-4626 Tina Varughese Calgary T: 403-478-0880 EVENT DÉCOR & RENTALS Blazing Saddle Western Display Calgary T: 403-216-2202 Chair Flair Linen Rentals & Event Decor Suite 9, 11651-40 St. SE Calgary T2Z 4M8 T: 403-923-8751 2017 Event Award Winner Great Events Rentals 7207 Fairmount Dr. SE Calgary T2H 0X6 T: 403-319-0028 SOS Charging Solutions Calgary T: 587-755-9355

PHOTO COURTESY STOCK.ADOBE.COM

Calgary & Area

Special Event Rentals #101, 2312-52 Ave. SE Calgary T2C 0A3 T: 403-235-2211

DMG Events 302, 1333-8 St. SW Calgary T2R 1M6 T: 403-209-3555

The Event Group #210, 1235-17 Ave. SW Calgary T2T 0C2 T: 403-543-1509

Superior Show Service Inc. #109, 18 Highland Park Way NE Airdrie T4A 0R1 T: 587-775-6677 E: info@superiorshow.com W: superiorshow.com

e=mc2 events 510, 110-12 Ave. SW Calgary T2R 0G7 T: 403-770-1383

True Event Management #101, 2734-17 Ave. SW Calgary T3E 0A7 T: 403-589-4022

Epic Events Suite 9, 11651-40 St. SE Calgary T2Z 4M8 T: 403-589-3900 2018 Event Award Winner

Vida Events Calgary T: 403-710-5739 2018 Event Award Winner

Twisted Gobos 8 Tuscany Hills Point NW Calgary T3L 2C6 T: 403-389-1700 Wedding Finesse Inc. # 70, 2150-29 St. NE Calgary T1Y 7G4 T: 403-700-3773 2018 Event Award Winner EVENT PLANNERS & DESIGNERS Allison Ainsley Events Ltd. Calgary T: 403-922-7951 Boom Goes the Drum 2501 Alyth Rd. Calgary T2G 1P7 T: 587-316-5292

Nickel Concepts Calgary T: 403-383-4020 One West Events 3920 B Edmonton Tr. NE Calgary T: 877-598-9378 Pop Kollaborative 250, 237-8 Ave. SE Calgary T2G 5C3 T: 403-264-9801 Spark Event Management Unit #A205, 1600-90 Ave. SW Calgary T2V 5A8 T: 587-880-2672 2017 Event Award Winner

Calgary TELUS Convention Centre 120-9 Ave. SE Calgary T2G 0P3 T: 403-261-8500 Total Meeting Space: 122,000 sq. ft.

Calgary Tower 101-9 Ave. SW Calgary T2P 1J9 T: 403-266-7171 Calgary Zoo 1300 Zoo Rd. NE Calgary T2E 7V6 T: 403-232-9300

EVENT VENUES Arts Common 205-8 Ave. SE Calgary T2G 0K9 T: 403-294-7455

Canada’s Sports Hall of Fame 169 Canada Olympic Rd. SW Calgary T3B 6B7 T: 403-776-1040 Total Meeting Space: 17,000 sq. ft.

Bow Valley Ranche Restaurant 15979 Bow Bottom Tr. SE Calgary T2J 7A7 T: 403-476-1310

Century Downs Racetrack & Casino 260 Century Downs Dr. Rocky View T4A 0V5 T: 587-349-7777

Calgary Central Library 800-3 St. SE Calgary T2G 2E7 T: 403-260-2779 Calgary Stampede 1410 Olympic Way SE Calgary T2G 2W1 T: 403-261-0105

CALGARY

The Glenmore Inn and Convention Centre The Glenmore Inn and Convention Centre is an independent South Calgary hotel that has over 30 years of experience in providing outstanding hospitality. Our sales and catering team provides professional and friendly service and can assist you with catering, event planning, accommodations and guide you through our many flexible menu options. With 15,000 sq. ft. of adaptable banquet space, we can accommodate groups up to 1,200 people.

Complimentary parking and Wi-Fi included. Three restaurants, an indoor pool and waterslide.

1000 Glenmore Court SE Calgary, AB T2C 2E6 T 403-279-8611 F 403-236-8035 E sales@glenmoreinn.com W glenmoreinn.com

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq. Ft.

Theatre

Classroom

Glenmore Ballroom

9,742

1,200

440

Banquet Reception 750

700

Glenmore Centre or West

1,931

220

92

140

100

Glenmore East

4,314

540

200

360

260

Heritage #1 or #2

720

70

32

50

N/A

Heritage

1,395

150

68

100

80

Macleod #1 or #2

700

60

24

40

N/A

Macleod

1,288

130

60

90

75

Ogden

1,008

80

36

50

N/A

Deerfoot

585

60

28

40

N/A

Foothills

961

90

40

70

N/A

MEETINGSALBERTA.COM

41

Commons, The 1206-20 Ave. SE Calgary T2G 1M8 T: 403-452-7938 Total Meeting Space: 5,680 sq. ft.

Kahanoff Centre, The Suite 200, 105-12 Ave. SE Calgary T2G 1A1 T: 403-262-1224 Total Meeting Space: 9,600 sq. ft.

Commonwealth Centre #1177, 3961-52 Ave. NE Calgary T3J 0J7 T: 403-338-2100 Total Meeting Space: 15,200 sq. ft.

Lougheed House 707-13 Ave. SW Calgary T2R 0K8 T: 403-244-6333

Fort Calgary National Historic Site 750-9th Ave. SE Calgary T2G 5E1 T: 403-290-1875 Genesis Centre #10, 7555 Falconridge Blvd. NE Calgary T3J 0C9 T: 403-590-2833 E: bookings@genesis-centre.ca W: genesis-centre.ca Total Meeting Space: 30,000 sq. ft.

The Genesis Centre is not only a venue for sport and recreation, but a place which caters to the diverse interests of the community. Facility spaces are capable of hosting cultural events, concerts and performing arts, business meetings, trade shows, conferences and weddings.

Glenbow Museum 130-9 Ave. SE Calgary T2G 0P3 T: 403-268-4110 Total Meeting Space: 13,800 sq. ft.

Hangar Flight Museum, The 4629 McCall Way NE Calgary T2E 8A5 T: 403-250-3752 Heritage Park 1900 Heritage Dr. SW Calgary T2V 2X3 T: 403-268-8500 Total Meeting Space: 23,100 sq. ft.

2017 Event Award Winner Hudson 200-8 Ave. SW Calgary T2P 1B5 T: 403-351-3771 Total Meeting Space: 18,000 sq. ft.

42

MacEwan Conference & Event Centre 2500 University Dr. NW Calgary T2N 1N4 T: 403-210-9375 Total Meeting Space: 40,000 sq. ft.

Magnolia Banquet Hall #900, 5075 Falconridge Blvd. NE Calgary T3J 4L8 T: 403-590-9092 Metropolitan Centre, The 333-4 Ave. SW Calgary T2P 0H9 T: 403-266-3876 Total Meeting Space: 6,446 sq. ft.

Mount Royal University 4825 Mt. Royal Gate SW Calgary T3E 6K6 T: 403-440-8890 Total Meeting Space: 38,720 sq. ft.

Olds College 4500-50 St. Olds T4H 1R6 T: 403-556-4731 Total Meeting Space: 18,629 sq. ft.

Palace Theatre, The 219-8th Ave. SW Calgary T2P 1B7 T: 587-393-6993 Total Meeting Space: 3,000 sq. ft.

Performing Arts Youth Centre 1371 Hastings Cres. SE Calgary T2G 4C8 T: 403-234-9590 Total Meeting Space: 8,800 sq. ft.

Spruce Meadows 18011 Spruce Meadows Way SW Calgary T2X 4B7 T: 403-974-4200 2018 Event Award Winner Studio Bell 850-4 St. SE Calgary T2G 1R1 T: 403-543-5115 TELUS Spark 220 St. George’s Dr. NE Calgary T2E 5T2 T: 403-817-6800 Total Meeting Space: 17,295 sq. ft.

Theatre Junction GRAND 608-1 St. SW Calgary T2P 1M6 T: 403-205-2922 Total Meeting Space: 6,500 sq. ft.

University of Calgary Downtown Campus 906-8 Ave. SW Calgary T2P 1H9 T: 403-210-6277 Total Meeting Space: 30,000 sq. ft.

Wild Wild West Event Centre 67 Commercial Court Calgary T3Z 2A6 T: 403-312-6462 WinSport 88 Canada Olympic Rd. SW Calgary T3B 5R5 T: 403-247-5607 2017 & 2018 Event Award Winner FLORAL DESIGN Amborella Floral #155, 2515-90 Ave. SW Calgary T: 403-386-0330 Bloom Screens Calgary T: 403-605-1016 2017 Event Award Winner Designing on the Edge Calgary T: 403-202-2201 2017 Event Award Winner

Rec Room, The #1180, 901-64 Ave. NE Calgary T2E 7P4 T: 587-535-6077

Kensington Florist Ltd. #3, 1145 Kensington Cres. NW Calgary T2N 1X7 T: 403-270-4026

Silver Springs Golf & Country Club 1600 Varsity Estate Dr. NW Calgary T3B 2W9 T: 403-286-1456

HOTELS

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Acclaim Hotel Calgary Airport 123 Freeport Blvd. NE Calgary T3N 0A3 T: 403-291-8000

Alt Hotel Calgary East Village 635 Confluence Way SE Calgary T2G 0G1 T: 833-258-6635 Total Meeting Space: 3,500 sq. ft.

Azuridge Estate Hotel 178057-272 St. W Priddis T0L 1W0 T: 403-931-0100 Best Western Plus Village Park Inn Calgary 1804 Crowchild Tr. NW Calgary T2M 3Y7 T: 403-289-0241 Total Meeting Space: 9,100 sq. ft.

Calgary Airport Marriott InTerminal Hotel 2008 Airport Rd. NE Calgary T2E 3B9 T: 403-717-0522 Total Meeting Space: 18,350 sq. ft.

Calgary Marriott Downtown Hotel 110-9 Ave. SE Calgary T2G 5A6 T: 403-266-7331 Total Meeting Space: 11,000 sq. ft.

Carriage House Inn 9030 Macleod Tr. S Calgary T2H 0M4 T: 800-661-9566 Total Meeting Space: 16,000 sq. ft.

Clarion Hotel & Conference Centre Calgary 2120-16 Ave. NE Calgary T2E 1L4 T: 403-291-4666 Total Meeting Space: 16,000 sq. ft.

Coast Plaza Hotel & Conference Centre 1316-33 St. NE Calgary T2A 6B6 T: 403-248-8888 Total Meeting Space: 20,000 sq. ft.

Courtyard by Marriott Calgary Airport 2500-48 Ave. NE Calgary T3J 4V8 T: 403-238-1000 Total Meeting Space: 6,473 sq. ft.

Deerfoot Inn & Casino 1000, 11500-5 St. SE Calgary T2Z 3W4 T: 403-236-7529 Total Meeting Space: 17,000 sq. ft.

Executive Royal Hotel Calgary 2828-23 St. NE Calgary T2E 8T4 T: 403-291-2003 Total Meeting Space: 7,000 sq. ft.

Delta Hotels Calgary Airport In-Terminal 2001 Airport Rd. NE Calgary T2E 6Z8 T: 403-291-2600 Total Meeting Space: 5,534 sq. ft.

Fairmont Palliser 133-9th Ave. SW Calgary T2P 2M3 T: 403-262-1234

Delta Hotels Calgary Downtown 209-4 Ave. SE Calgary T2G 0C6 T: 403-266-1980 Total Meeting Space: 10,955 sq. ft.

Delta Hotels Calgary South 135 Southland Dr. SE Calgary T2J 5X5 T: 403-278-5050 Total Meeting Space: 23,246 sq. ft.

Grey Eagle Resort & Casino 3779 Grey Eagle Dr. Calgary T3E 3X8 T: 403-719-8777 Total Meeting Space: 37,881 sq. ft.

2017 Event Award Winner Hilton Garden Inn Calgary Downtown Suite A, 711-4 St. SE Calgary 587-352-2020 Total Meeting Space: 3,016 sq. ft.

Four Points by Sheraton Calgary Airport 2875 Sunridge Way NE Calgary T1Y 7K7 T: 403-648-3180 Total Meeting Space: 5,993 sq. ft.

Four Points by Sheraton Hotel & Suites Calgary 8220 Bowridge Cres. NW Calgary T3B 2V1 T: 403-288-4441 Total Meeting Space: 6,500 sq. ft.

Glenmore Inn & Convention Centre 2720 Glenmore Tr. SE Calgary T2C 2E6 T: 403-279-8611 Total Meeting Space: 15,000 sq. ft.

Holiday Inn & Suites Calgary South Conference Centre 8360 Blackfoot Trail SE Calgary T2J 7E1 T: 403-475-8561 Total Meeting Space: 7,469 sq. ft.

Holiday Inn Calgary Macleod Trail South 4206 Macleod Tr. Calgary T2G 2R7 T: 403-287-2700 Total Meeting Space: 5,000 sq. ft.

Hotel Arts 119-12 Ave. SW Calgary T: 403-266-4611

Hotel Blackfoot 5940 Blackfoot Tr. SE Calgary T2H 2B5 T: 403-252-2253 Total Meeting Space: 10,000 sq. ft.

Hotel Clique & Applause Hotel Calgary Airport 24 Aero Cres. NE Calgary T2E 7Y5 T: 403-460-9588 Total Meeting Space: 8,940 sq. ft.

Hyatt Regency Calgary 700 Centre St. SE Calgary T2G 5P6 T: 403-717-1234 Total Meeting Space: 33,000 sq. ft.

International Hotel Calgary 220-4 Ave. SW Calgary T2P 0H5 T: 403-265-9600 Total Meeting Space: 6,500 sq. ft.

Kensington Riverside Inn 1126 Memorial Dr. NW Calgary T2N 3E3 T: 403-228-4442

CALGARY

Calgary Zoo CORPORATE BARBECUES AT THE CALARY ZOO A top meeting spot with a fantastic natural backdrop, the Calgary Zoo boasts breathtaking indoor and outdoor settings for company barbecues and picnics.

Available May through September.

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq. Ft.

Theatre

Classroom

Banquet

Safari Lodge (exc. Foyer)

4,000

250

192

275

The Enmax Conservatory The Terrace (full room)

BOOK NOW: calgaryzoo.com/events/corporate-events 1300 Zoo Road NE, AB T2E 7V6 T 403.232.9300 W calgaryzoo.com

Reception 425 400-500

2,376

160

54

140

The Terrace - North

936

96

30

48

225 75

The Terrace - South

1,440

150

108

90

125

The Esso Auditorium Theatre (Shape is irregular)

1,883

165

n/a

n/a

n/a

West Lawn Elephant Crossing BBQ Tent (Seasonal) 3,570

n/a

n/a

300

300

MEETINGSALBERTA.COM

43

CALGARY

Le Germain Hotel Calgary 899 Centre St. SW Calgary T2G 1B8 T: 877-362-8990 Radisson Hotel & Conference Centre Calgary Airport 6620-36 St. NE Calgary T3J 4C8 T: 403-475-1111 Total Meeting Space: 10,000 sq. ft.

Ramada Plaza Calgary Downtown 708-8 Ave. SW Calgary T2P 1H2 T: 403-263-7600

#SuperiorTents Specializing in Tent Rentals, Festivals, Trade Shows, Corporate & Community Events.

Serving communities through Superior Events.

#109, 18 Highland Park Way NE, Airdrie, AB T4A 0R1 T 587-775-6677 E info@superiorshow.com W superiorshow.com

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Sandman Signature Calgary Airport Hotel 25A - Hopewell Way NE Calgary T3J 4V7 T: 403-234-7255 Sheraton Cavalier Calgary Hotel 2620-32 Ave. NE Calgary T1Y 6B8 T: 403-291-0107 Total Meeting Space: 12,060 sq. ft.

Sheraton Suites Calgary Eau Claire 255 Barclay Parade SW Calgary T2P 5C2 T: 403-266-7200 Total Meeting Space: 11,000 sq. ft.

Westin Calgary Airport, The 671 Aero Dr. NE Calgary T2E 7Y5 T: 403-452-5406 Westin Calgary, The 320-4 Ave. SW Calgary T2P 2S6 T: 403-266-1611 Total Meeting Space: 26,042 sq. ft.

Wingate by Wyndham Calgary Airport 57 Freeport Cres. NE Calgary T3J 0TA T: 587-393-0700 Total Meeting Space: 1,849 sq. ft.

PHOTO BOOTHS

Visit our website at meetingsalberta.com, or contact circulation at circ@tanneryoung.com to get all the information you need to make your next event extraordinary.

44

Silly Booth Calgary T: 403-978-1110 Twisted Photobooths 8 Tuscany Hills Point NW Calgary T3L 2C6 T: 403-667-1514

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

VIP Booth Calgary T: 403-667-8054 PHOTOGRAPHERS & VIDEOGRAPHERS J&J Lawrence Photography 1811-34 Ave. SW Calgary T2T 2B9 T: 403-613-6951 2017 Event Award Winner Julie Vincent Photography Calgary T2T 4P5 T: 403-461-6200 New West Video Calgary T: 587-707-0796 Photos With Finesse 55 Hawkmount Green NW Calgary T3G 3T9 T: 403-703-2275 2018 Event Award Winner Sequence Event Video 64 Scenic Rise NW Calgary T3L 1A8 T: 403-667-7879 PROMOTIONAL & PRINTING SERVICES Cowan Imaging Group #55, 4511 Glenmore Trail SE Calgary T2C 2R9 T: 403-233-9200 GiftRevel Calgary W: giftrevel.com TRADE SHOW SERVICES GES Exposition Services (Canada) Ltd. #25, 5805-76 Ave. SE Calgary T2C 5L8 T: 403-243-2212 Nexus Exhibits 2424-2 Ave. SE Calgary T2E 6J9 T: 403-262-8030 MyBadges.com 12520 Horseshoe Way, Suite 258 Richmond V7A 5K3 T: 1-800-665-3775 Samko Party Services & Events 1456-42 St. NE Calgary T2A 3L4 T: 403-250-2212 W: samkopartyservices.com Contact: John Norrish

Samko Party Services and Events is Canada’s largest toy wholesaler providing giftwrapped brand name toys, books, and crafts for your corporate, school or group party.

Superior Show Service Inc. #109, 18 Highland Park Way NE Airdrie T4A 0R1 T: 587-775-6677 E: info@superiorshow.com W: superiorshow.com TRANSPORTATION SERVICES A1 Limousine & Sedan Services 205-1211-14 St. SW Calgary T3J 3Y1 T: 403-399-2916 Ambassador Limousine Service 316 Meridian Rd. SE Calgary T2A 1X2 T: 403-299-4910 Associated Cab 307-41 Ave. NE Calgary T2E 2N4 T: 403-299-1111 MC Limo Chauffeured Transportation Calgary T: 403-269-5466 WEDDING PLANNERS Evelyn Clark Weddings Calgary T: 403-837-9667 Everlasting Impressions 2005 Luxstone Link SW Airdrie T4B OA5 T: 587-897-4342 2017 Event Award Winner Infinity Weddings & Events Calgary T: 403-918-7916 Julianne Young Weddings Inc. #9, 606 Meredith Rd. NE Calgary T2E 5A8 T: 403-456-2439 2017 Event Award Winner Lynn Fletcher Weddings 423 Forge Rd. SE Calgary T2H 0S9 T: 403-457-1324 2018 Event Award Winner Megan Sawchuk Weddings #101, 314-21 Ave. SW Calgary T2S 0G8 T: 403-650-7219

Canadian Rockies Banff AUDIO VISUAL & TECHNOLOGY SERVICES Freeman Audio Visual 105 Falcon St. Banff T1L 1J2 T: 403-760-4440 CATERING Bison Restaurant & Terrace, The 211 Bear St. Banff T1L 1E4 T: 403-762-5550 Patti’s Pantry Catering 100 Owl St. Banff T1L 1C9 T: 403-609-7051 EVENT DÉCOR & RENTALS Special Event Rentals 150 Eagle Cres.

Banff T1L 1B1 T: 403-762-2227

EVENT PLANNERS & DESIGNERS Discover Destination Management #10, 147 Eagle Cres.

Banff T1L 1B5 T: 800-496-9958 Mountainscape Productions & Events 150 Eagle Cres.

Banff T1L 1A9 T: 403-760-5436 EVENT VENUES Banff Centre 107 Tunnel Mountain Dr. Banff T1L 1H5 T: 403-762-6100 Total Meeting Space: 21,000 sq. ft.

Banff Gondola 1 Mountain Ave. Banff T1L 1B2 T: 1-800-661-1750 Total Meeting Space: 4,600 sq. ft.

Banff Rocky Mountain Resort & Conference Centre 1029 Banff Ave. Banff T1L 1H8 T: 403-762-5531 Total Meeting Space: 5,000 sq. ft.

Mt. Norquay Mount Norquay Rd. Banff T1L 1B4 T: 403-762-4421 Total Meeting Space: 24,000 sq. ft.

Whyte Museum of the Canadian Rockies 111 Bear St. Banff T1L 1A3 T: 403-762-2291 Total Meeting Space: 7,530 sq. ft.

Cave & Basin National Historic Site 311 Cave Ave. Banff T0L 0C0 T: 403-762-1566 Total Meeting Space: 9,548 sq. ft.

Wild Bill’s Legendary Saloon 201 Banff Ave. Banff T1L 1C4 T: 403-762-0333 Total Meeting Space: 11,000 sq. ft.

Fenlands Banff Recreation Centre 100 Norquay Rd. Banff V9B 1V2 T: 403-762-1238 Total Meeting Space: 39,323 sq. ft.

FLORAL DESIGN Banff Mountaintop Flowers 229 Bear St. Banff T1L 1A0 T: 403-762-8600

Mount View Barbecue 107 Eagle Cres.

Banff T1L 1C3 T: 403-762-0115 Contact: Lynn Simms Sales & Event Planning

Forget-Me-Not Flowers 220 Bear Street Mall Banff T1L 1C4 T: 403-762-4111

CALGARY

The Carriage House Inn The Carriage House Inn has been known for superior hospitality for over 50 years. With over 20,000 square feet of function space, 3 magnificent ballrooms and fantastic Food & Beverage, they can accommodate groups from 5 to 500. The newly renovated ballroom and well-planned meeting & event facilities are designed to provide flexibility with a wide variety of room setups—while professional staff provides exceptional personal service and assistance throughout your event. The Carriage House Inn is the perfect venue for your next function, easily accessible in south Calgary right off Macleod Trail, with ample complimentary parking & complimentary Wi-Fi!

9030 Macleod Trail S Calgary, AB T2H 0M4 T 403-253-1101 F 403-259-2414 E sales@carriagehouse.net W carriagehouse.net

ME E T IN G FACILIT IE S AREA Room

Sq. Ft.

CAPACITY Theatre

Classroom

Banquet Reception

Wedgewood

200

Desert Palms

1,500

60

16

90

120

Victoria

1,250

100

48

80

100

Surrey

1,250

100

48

80

100

Phaeton

1,250

100

48

80

100

Clarence

1,250

100

48

80

100

Ballroom

5,000

500

216

420

600

Windsor A

1,915

150

50

100

150

Windsor B

2,360

150

60

120

200

Windsor Ballroom

4,275

300

180

220

325

MEETINGSALBERTA.COM

45

WATERTON PARK

HOTELS Banff Caribou Lodge & Spa 521 Banff Ave. Banff T1L 1H8 T: 403-762-5887 Total Meeting Space: 1,135 sq. ft.

Banff Park Lodge Resort Hotel & Conference Centre 222 Lynx St. Banff T1L 1K5 T: 403-762-4433 Total Meeting Space: 18,897 sq. ft.

Bayshore Inn The Bayshore Inn Resort & Spa provides everything you need for the perfect mountain getaway right in the heart of Waterton Lakes National Park in Alberta, Canada.

111 Waterton Ave - Box # 38, Waterton Park, AB T0K 2M0 T 403-859-2211 E info@bayshoreinn.com W Bayshoreinn.com

BANFF

Banff Ptarmigan Inn 337 Banff Ave. Banff T: 403-762-2207 Total Meeting Space: 2,530 sq. ft.

Banff Voyager Inn 545 Banff Ave. Banff T1L 1B5 T: 403-762-3301 Total Meeting Space: 3,931 sq. ft.

Buffalo Mountain Lodge 700 Tunnel Mountain Road Banff T1L 1B3 T: 800-661-1367 Total Meeting Space: 5,000 sq. ft.

Delta Banff Royal Canadian Lodge 459 Banff Ave. Banff T1L 1B4 T: 403-762-3307 Total Meeting Space: 2,569 sq. ft.

Elk & Avenue Hotel 333 Banff Ave. Banff T1L 1B1 T: 888-335-0183 Total Meeting Space: 2,300 sq. ft.

The Fenlands With 10,000 sq. ft. of beautiful meeting space, The Fenlands is a world-class, unique facility located within walking distance from the downtown core.

Fairmont Banff Springs 405 Spray Ave. Banff T1L 1J4 T: 403-762-2211 Total Meeting Space: 76,000 sq. ft.

Inns of Banff 600 Banff Ave. Banff T1L 1H8 T: 403-762-4581 Total Meeting Space: 4,600 sq. ft.

100 Norquay Rd, Banff, AB T1L 1A1 T 403-762-1235 E rentals@banff.ca W banff.ca/thefenlands

46

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Juniper Hotel 1 Juniper Way Banff T1L 1E1 T: 403-762-2281 Total Meeting Space: 3,277 sq. ft.

Moose Hotel & Suites 345 Banff Ave. Banff T1L 1H8 T: 403-760-8570 Total Meeting Space: 2,750 sq. ft.

Mount Royal Hotel 138 Banff Ave. Banff T1L 1A7 T: 1-877-862-2623 Total Meeting Space: 2,700 sq. ft.

Rimrock Resort Hotel, The 300 Mountain Ave. Banff T1L 1J2 T: 403-762-3356 Total Meeting Space: 18,099 sq. ft.

TSD Catering Canmore T: 403-609-3663 ENTERTAINMENT & SPEAKERS Livin’ & Dancin’ DJ Services Box 8209 Canmore T1W 2T9 T: 403-609-3546 EVENT VENUES Bill Warren Training Centre 100, 1995 Olympic Way Canmore T1W 2T6 T: 403-678-5759 Total meeting space: 3,953 sq.ft.

Cornerstone Theatre 125 Kananaskis Way Canmore T1W 2X2 T: 403-609-0004 Total meeting space: 3,588 sq.ft.

Rundlestone Lodge, The 537 Banff Ave, Banff T1L 1A6 T: 403-762-2201 Total Meeting Space: 1,700 sq. ft.

Boundary Ranch 2 Guinn’s Rd. Kananaskis T0L 2H0 T: 877-591-7177

PHOTOGRAPHERS & VIDEOGRAPHERS

Elements Floral Design #1, 626 Main St. Canmore T1W 2B5 T: 403-678-4554

Banff Photography 101 Banff Ave. Banff T1L 1A6 T: 403-762-4562 Burnett Photography 122E Eagle Cres.

Banff T1L 1H1 T: 403-678-4127 TRADE SHOW SERVICES GES Exposition Services (Canada) Ltd. 405 Spray Ave. Banff T1L 1J4 T: 403-762-2828 WEDDING PLANNERS Rocky Mountain Weddings PO Box 3512 Banff T1L 1E1 T: 403-760-2933

Canmore CATERING Bow Valley Gourmet Canmore T: 403-679-8470

FLORAL DESIGN

HOTELS Blackstone Mountain Lodge 170 Kananaskis Way Canmore T1W 0A8 T: 403-609-8098 Total Meeting Space: 905 sq. ft.

Coast Canmore Hotel & Conference Centre 511 Bow Valley Tr. Canmore T1W 1N7 T: 403-678-3625 E: m.kendal@coasthotels.com W: coastcanmorehotel.com Contact: Misty Kendal Director of Sales & Marketing Total Meeting Space: 8,842 sq. ft.

Falcon Crest Lodge 190 Kananaskis Way Canmore T1W 3K5 T: 403-678-6150 Total Meeting Space: 540 sq. ft.

Grande Rockies Resort 901 Mountain St. Canmore T1W 0C9 T: 403-678-8880 Total Meeting Space: 2,736 sq. ft.

Stoney Nakoda Resort & Casino 888 Nakoda Way Kananaskis T0L 1N0 T: 403-881-2830 Total Meeting Space: 8,500 sq. ft.

Malcolm Hotel, The 321 Spring Creek Dr. Canmore T1W 0K3 T: 888-570-0603 Total Meeting Space: 7,600 sq. ft.

Jasper

Pomeroy Kananaskis Mountain Lodge 1 Centennial Dr. Kananaskis Village T0L 2H0 T: 403-591-7711 Total Meeting Space: 18,351 sq. ft.

Solara Resort & Spa 187 Kananaskis Way Canmore T1W 0A3 T: 403-609-3600 Total Meeting Space: 5,600 sq. ft.

Stoneridge Mountain Resort 30 Lincoln Park Canmore T1W 3E9 T: 403-675-5000 Total Meeting Space: 830 sq. ft.

EVENT PLANNERS & DESIGNERS Jasper Event Management PO Box 2857 Jasper T0E 1E0 T: 780-931-2245 EVENT VENUES Jasper Riding Stables & Outfitters 1 Pyramid Lake Rd. Jasper T0E 1E0 T: 780-852-7433 Total Meeting Space: 1,934 sq. ft.

Maligne Lake Chalet Maligne Lake Rd. Jasper T0E 1E0 T: 780-852-3370

HOTELS

Marmot Lodge 86 Connaught Dr. Jasper T0E 1E0 T: 780-852-4471 Total Meeting Space: 1,700 sq. ft.

Chateau Jasper 96 Geikie St. Jasper T0E 1E0 T: 587-802-3529 Total Meeting Space: 1,875 sq. ft.

Pyramid Lake Resort 6 km North up Pyramid Lake Rd. Jasper T0E 1E0 T: 780-852-4900 Total Meeting Space: 1,931 sq. ft.

Crimson, The 200 Connaught Dr. Jasper T0E 1E0 T: 780-852-3394 Total Meeting Space: 2,209 sq. ft.

Fairmont Jasper Park Lodge Old Lodge Rd. Jasper T0E 1E0 T: 780-852-3301 Total Meeting Space: 26,500 sq. ft.

Sawridge Inn & Conference Centre 76 Connaught Dr. Jasper T0E 1E0 T: 780-852-5111 Total Meeting Space: 6,000 sq. ft.

Tekarra Lodge Highway 93A South Jasper T0E 1E0 T: 780-852-3058

Jasper Inn & Suites 98 Geikie St. Jasper T0E 1E0 T: 780-852-4461 Lobstick Lodge 94 Geikie St. Jasper T0E 1E0 T: 587-802-3664 Total Meeting Space: 1,664 sq. ft.

RED DEER

Westerner Park With 128 years of heritage in Red Deer, Westerner Park is Central Alberta’s Destination for Celebration. Nestled halfway between Calgary and Edmonton, Westerner Park is the ideal facility for business meetings and large conferences. Our team is dedicated to delivering big city events with small town hospitality.

Westerner Park is committed to sustainability, proudly offering a locally sourced dining experience with our Westerner Park Catering Department.

ME E T IN G FACILIT IE S AREA

CAPACITY

Room

Sq. Ft.

Theatre

Banquet

Parkland Pavilion

37,400

1,500

2,200

Prairie Pavilion

31,000

1,000

1,200

Stockmen’s Pavilion

42,378

1,000

1,200

Exhibition Hall

51,500

1,600

2,000

Heartland Room

4,000

300

168

Marquis Room

10,000

700

400

Holiday Inn Chalet

2,260

150

120

4847A 19 Street, Red Deer, AB T4R 2N7 T 403.343.7800 E askus@westernerpark.ca W WesternerPark.ca

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Lake Louise EVENT VENUES Brewster Cowboy’s Barbecue & Dance Barn 111 Lake Louise Dr. Lake Louise T0L 1E0 T: 403-762-5454 Total Meeting Space: 4,000 sq. ft.

HOTELS Baker Creek Mountain Resort Bow Valley Parkway Lake Louise T0L 1E0 T: 403-522-3761 Total Meeting Space: 1,734 sq. ft.

Deer Lodge 109 Lake Louise Dr. Lake Louise T0L 1E0 T: 403-410-7417 Total Meeting Space: 2,369 sq. ft.

Fairmont Chateau Lake Louise 111 Lake Louise Dr. Lake Louise T0L 1E0 T: 403-522-3511 Total Meeting Space: 30,000 sq. ft.

Lake Louise Inn 210 Village Rd. Lake Louise T0L 1E0 T: 403-522-2018 Post Hotel & Spa 200 Pipestone Rd. Lake Louise T0L 1E0 T: 403-522-3989

Waterton Park EVENT VENUES Waterton Community Center 201 Cameron Falls Drive Waterton Park T0K 2M0 T: 403-859-2042 HOTELS Bayshore Inn Resort & Spa 111 Waterton Ave. Waterton Park T0K 2M0 T: 403-859-2211 Waterton Lakes Lodge Resort 101 Clematis Ave. Waterton Park T0K 2M0 T: 403-859-2150

Central Alberta Red Deer & Area AUDIO VISUAL & TECHNOLOGY SERVICES Parkland Audio 5550-45 St. Red Deer T4N 1L1 T: 403-309-9499 Red Deer Audio Visual Red Deer T: 403-341-6460 Vold Audio Group Inc #106, 4819C-48 Ave. Red Deer T4N 3T2 T: 403-348-5800 Willson AV #7, 4676-61 St. Red Deer T4N 2R2 T: 403-340-0240 CATERING All Seasons Pig Roast & BBQ RR #2, Site 3, Box 3 Red Deer T4N 5E2 T: 403-347-1611 Big Sky Camp Catering Ltd #201, 5208-53 Ave. Red Deer T4N 5K2 T: 403-347-3838 Blue Sage Catering Red Deer T: 403-986-1176 Red Deer Catering 38253 Rge Rd. 283 Red Deer T4E 1Z5 T: 403-343-6186 Remi’s Catering E9, 5560-45 St. Red Deer T4N 1S1 T: 403-358-4110 ENTERTAINMENT & SPEAKERS Five Star DJ Services Red Deer T: 403-740-5719 Klay Tate Productions Red Deer T: 403-740-2608 Show Time Sound Solutions Red Deer T: 403-447-9172 EVENT DÉCOR & RENTALS Special Event Rentals 5929-48 Ave. Red Deer T4N 3V4 T: 403-347-7733

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

EVENT PLANNERS & DESIGNERS Apple of Your Eye Wedding & Event Coordination Red Deer T: 403-505-7122 Shared Seasons Events Consulting Red Deer T: 403-309-0429 Your Wedding with Irene 87 Duncan Cres.

Red Deer T4R1W3 T: 403-343-7653 EVENT VENUES 52 North Venue 1224 Township Road 40-0 Lacombe County T0C 0J0 T: 403-877-5288 E: 52northvenue@gmail.com W: 52northvenue.ca Total Meeting Space: 3,500 sq. ft.52 North Venue provides a unique event space with an industrial design. On seven acres of natural scenery including a winding creek and towering spruce trees, this versatile venue features a brick wall, high ceilings and natural lighting.

Alberta Sports Hall of Fame & Museum #102,4200 Hwy 2 Red Deer T4N 1E3 T: 403-341-8619 Total Meeting Space: 15,000 sq. ft.

Bower Ponds 4715 Fountain Dr. Red Deer T4N 6W4 T: 403-318-6298 Total Meeting Space: 1,000 sq. ft.

Canyon Ski Resort 38433 Range Rd. 264A Red Deer T4N 5E2 T: 403-346-5588 Total Meeting Space: 7,000 sq. ft.

Festival Hall 4214-58 St. Red Deer T4N 2L6 T: 403-346-0055 Total Meeting Space: 3,900 sq. ft.

G.H. Dawe Community Centre 56 Holt St. Red Deer T4N 6A6 T: 403-406-8600 Total Meeting Space: 3,085 sq. ft.

Heritage Ranch 6300 Cronquist Dr. Red Deer T4N 7E8 T: 403-347-4977 Total Meeting Space: 4,000 sq. ft.

Pidherney Centre E – 4725-43 St. Red Deer T4N 6Z3 T: 403-346-3777 Total Meeting Space: 32,000 sq. ft.

Recreation Centre 4501-47A Ave. Red Deer T4N 6Z6 T: 403-309-8428 Total Meeting Space: 2,800 sq. ft.

Red Deer & District Chamber of Commerce 3017 Gaetz Ave. Red Deer T4N 5Y6 T: 403-347-4491 Total Meeting Space: 360 sq. ft.

Red Deer College 100 College Blvd.

Red Deer T4N 5H5 T: 403-342-3567 Total Meeting Space: 350,000 sq. ft.

Red Deer Memorial Centre 4214-58 St. Red Deer T4N 2L6 T: 403-347-8111 Total Meeting Space: 12,000 sq. ft.

River Bend Golf & Recreation Centre 800 River Bend Dr. Red Deer T4N 5E2 T: 403-343-6341 Total Meeting Space: 4,000 sq. ft.

Waskasoo Environment Education Society/Kerry Wood Nature Centre 6300-45 Ave. Red Deer T4N 3M4 T: 403-346-2010 Total Meeting Space: 3,500 sq. ft.

Westerner Park 4847A-19 St. Red Deer T4R 2N7 T: 403-343-7800 Total Meeting Space: 50,000 sq. ft.

HOTELS Baymont Inn & Suites Red Deer 4311-49 Ave. Red Deer T4N 5Y7 T: 403-754-5503 Total Meeting Space: 9,495 sq. ft.

Best Western Plus Red Deer Inn & Suites 6839-66 St. Red Deer T4P 3T5 T: 403-346-3555 Total Meeting Space: 704 sq. ft.

Hampton Inn & Suites by Hilton Red Deer 128 Leva Ave. Red Deer T4E 1B9 T: 403-346-6688 Total Meeting Space: 1,026 sq. ft.

Quality Inn & Conference Centre 7150-50 Ave. Red Deer T4N 6A5 T: 403-343-8800 Total Meeting Space: 8,967 sq. ft.

Holiday Inn & Suites Red Deer South 33 Petrolia Dr. Red Deer T4R 1H1 T: 403-348-8485 Total Meeting Space: 7,000 sq. ft.

Radisson Red Deer 6500-67 St. Red Deer T4P 1A2 T: 403-342-6567 Total Meeting Space: 20,000 sq. ft.

Black Knight Inn 2929-50 Ave. Red Deer T4R 1H1 T: 1-800-661-8793 Total Meeting Space: 10,200 sq. ft.

Holiday Inn Express North Red Deer 6433 Orr Dr. Red Deer T4P 1A6 T: 587-457-7829 Total Meeting Space: 1,712 sq. ft.

Cambridge Red Deer Hotel & Conference Centre 3310-50 Ave. Red Deer T4N 3X9 T: 403-346-2091 Total Meeting Space: 55,000 sq. ft.

Microtel Inn & Suites 126 Leva Ave. Red Deer T4E 1B9 T: 403-967-0320 Total Meeting Space: 1,537 sq. ft.

Ramada Red Deer Hotel & Suites 6853-66 St. Red Deer T4P 3T5 T: 403-342-445

PHOTO BOOTHS Memory Lane Booth Red Deer T: 403-348-1224 Twilite Photo Booth Red Deer T: 1-888-343-3318 TwitchyBooth Red Deer T: 403-304-3604 PHOTOGRAPHERS & VIDEOGRAPHERS Truelight Photography 14 Randolph St. Red Deer T4P 3K3 T: 403-343-2907

Sandman Hotel Red Deer 2818 Gaetz Ave. Red Deer T4R 1M4 T: 403-343-7400 Total Meeting Space: 700 sq. ft.

TRANSPORTATION SERVICES

TownePlace Suites Red Deer 6822-66 St. Red Deer T4P 3T5 T: 403-341-3589 Total Meeting Space: 581 sq. ft.

Premier Limousine Services 6812-52 Ave. Red Deer T4N 4L1 T: 403-342-9565

Arrow Limousine & Sedan Services Ltd Bay 3, 6841-52 Ave. Red Deer T4N 4L2 T: 403-346-0034

ST. ALBERT

The Arden Theatre Discover a unique venue for your next event!

The Arden Theatre offers: • accommodation for both large and small groups • state-of-the-art technology • close proximity to Edmonton • box office and licensed concession services • free parking and wheelchair accessible To watch our video visit ardentheatre.com 5 St. Anne Street, St. Albert, AB, T8N 3Z9 T 780-459-1524 F 780-458-5417 E ttralnberg@stalbert.ca W ardentheatre.com

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EDMONTON

WEDDING PLANNERS Engaged by Darcie Red Deer T: 780-832-8706 Red Deer Event Design #3, 5100 Lakeshore Dr. Sylvan Lake T4S 2L7 T: 403-896-8191 Your Wedding with Irene 87 Duncan Cres.

Red Deer T4R1W3 T: 403-343-7653

TELUS World of Science – Edmonton Great New Spaces…For Unique Events!

From galleries to theatres to science experiments and experiences!

• • • • •

Free Wi-Fi Free Parking Casual Catering 15 minutes from Downtown Edmonton Customized packages to suit any style and size of event

Contact: Hilary Nash Manager, Facility Rentals hnash@twose.ca

11211-142 Street, Edmonton, AB T5M 4A1 T 780-452-9100, ext. 2267 W twose.ca/rentals

EDMONTON

Edmonton & Area Edmonton AUDIO VISUAL & TECHNOLOGY SERVICES Cine Audio Visual 10251-106 St. Edmonton T5J 1H5 T: 780-423-5081 Event Technology Solutions #101, 18112-105 Ave. Edmonton T5S 2T4 T: 780-444-6776 Evolution Audio Visual 11410-119 St. Edmonton T5G 2X6 T: 1-800-561-9820 2018 Event Award Winner FM Systems 14556-121A Ave. Edmonton T5L 4L2 T: 780-451-1353

Bubba Gump Shrimp Co. The Bubba Gump Shrimp Co., located inside West Edmonton Mall by the Fantasy Land Hotel, offers Great Food, Great Fun and a Great Party atmosphere inspired by Forest Gump! We are experts at bringing together great food and fun making your event box of chocolate unforgettable.

Guest Capacity - Banquet: 200 people - Reception: 280 people - Free Parking - Wheelchair accessible - Forrest Gump appearance can also be arranged

#2393, 8882-170 Street, Edmonton, AB T5T 4M2 T 780.244.4867 E bgwe@ldry.com W bubbagump.com

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

FMAV 14737-123 Ave. Edmonton T5L 2Y6 T: 780-401-1000 2017 Event Award Winner Freeman Audio Visual 15353–114 Ave. Edmonton T5M 3S9 T: 780-454-8840 Invert720 Productions 100, 18224-105 Ave. Edmonton T5S 2R5 T: 780-489-7203 2019 Event Award Winner KDL Audio Productions Box 3301 Sherwood Park T8H 2T2 T: 780-498-6336 W: kdlaudio.com Contact: Kyle Lupul kyle@kdlaudio.com Your locally owned and operated choice for sound,

lighting, video and staging support for any type of event.

Press conferences to festivals from 10 to 10000, we have you covered with high quality equipment and personalized service. Making your event our best since 1987.

Production World 12410B-142 St. Edmonton T5L 4K2 T: 780-452-4843 2016, 2018 & 2019 Event Award Winner Roy Jackson Design Edmonton T: 780-293-0572 CATERING A Cappella Catering 12105-120 Ave. Edmonton T5L 4K4 T: 780-454-2642 Bridges Catering 9203-111 Ave. Edmonton T5G 0A2 T: 780-425-0173 Mercer’s Catering 12514-124 St. Edmonton T5L 0N2 T: 780-431-0972 2017 & 2019 Event Award Winner Stir Catering 1116-74 St. Edmonton T6X 0N7 T: 780-993-9262 2016 Event Award Winner ENTERTAINMENT & SPEAKERS Advanced DJ Services 4204-40 Ave. Edmonton T6L 5T4 T: 780-235-3866 Danny Hooper Productions 8882-170 St. Edmonton T5T 4J2 T: 780-487-5291 Dave Babcock Music Edmonton T: 780-910-8314 2019 Event Award Winner David Papp Edmonton T: 780-951-4869 Divinity DJs Edmonton T: 780-994-4331 2018 Event Award Winner

Firefly Theatre & Circus 8540 Roper Rd. Edmonton T6E 6V4 T: 780-758-9999 W: fireflytheatre.com 2016 Event Award Winner IATSE Local 210 10428-123 St. Edmonton T5N 1N7 T: 780-423-1863 Lauren Sergy Edmonton T: 780-966-2401 Mind Magic Productions 304, 10221-111 St. Edmonton T5K 2W5 T: 780-436-2053 Mitchell Entertainment Services Ltd. PO Box 62030 Edmonton T5M 4B5 T: 780-488-4715 Oil City Sound Machine Edmonton T: 780-488-4715 2018 Event Award Winner Rapid Fire Theatre Improv 9828-101A Ave. Edmonton T5J 3C6 T: 780-443-6044 2019 Event Award Winner Terrell Edwards Edmonton T: 780-975-8483 The RETROFITZ Edmonton E: hoodoosmusik@shaw.ca 2017 Event Award Winner TransFlowmation Entertainment Edmonton 2018 Event Award Winner Uptown Entertainment Edmonton T: 780-908-2633 Wayne Lee Enterprises Edmonton T: 780-989-7000 EVENT DÉCOR & RENTALS A Chair to Remember Edmonton T: 780-908-2526 2017 Event Award Winner Etc. Event Styling & Decor Inc. 11355-105 Ave. Edmonton T5H 3Y3 T: 780-425-1240

I-D Bohemia Edmonton T: 780-221-1812 2016 Event Award Winner

EDMONTON

Infinite Event Services 12640-126 St. Edmonton T5L 0X7 T: 780-975-6152 River City Events 1215-95 St. SW Edmonton T6X 0P8 T: 780-424-6001 2017 & 2018 Event Award Winner Special Event Rentals 6010-99 St. Edmonton T6E 3P2 T: 780-435-2211 Superior Show Service Inc. 8599-111 St. Fort Saskatchewan T8L 4S1 T: 780-992-0404 E: info@superiorshow.com W: superiorshow.com

Century Casino Edmonton • 26 Room Boutique Hotel • Boardrooms & Meeting Spaces Available • Restaurant & Lounge • Free Heated Underground Parking • 800 Slot Machines, 35 Table Games and 30 VLT’s • High Limit Gaming Room and 24 Hour Poker Room • Century Showroom - Live Entertainment Venue • Yuk Yuk's Comedy Club • Off Track Betting

EVENT PLANNERS & DESIGNERS Buksa Strategic Conference Services #307, 10328-81 Ave. Edmonton T6E 1X2 T: 780-436-0983 2018 Event Award Winner CEO Corporate Event Organization Inc. #102, 10306-112 St. Edmonton T5K 1N1 T: 780-421-1240

13103 Fort Rd, Edmonton, AB T5A 1C3 T 780-643-4000 F 780-406-1037 W cnty.com/edmonton

EDMONTON

CM Events 103, 9741-110 St. Edmonton T5K 2V8 T: 780-761-6682 2018 Event Award Winner Currie Communications Ltd 202, 10471-178 St. Edmonton T5S 1R5 T: 780-413-9570 Foundry Conferences & Events 10507 Saskatchewan Dr. Edmonton T6E 4S1 T: 780-784-5518

Bottega Opened since June 2017, we are already known as the place for social gatherings in the heart of Edmonton’s ever growing downtown district. We specialize in wine and authentic Italian cuisine in which our chefs are proud to serve using locally produced meats and other ingredients.

KMG Events 10801-68 Ave. Edmonton T6H 2B8 T: 780-757-3077 2016 Event Award Winner Kristin Glass Events Edmonton T: 780-267-4848

Bottega Italian Kitchen & Bar 10181-104 Street, Edmonton, AB T5J 0Z9 T 587.708.1710 E flavius@bottega104.com W bottega104.com

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EDMONTON

MS Productions 12618-124 St. Edmonton T5L 0N7 T: 780-488-5257 Planit Events Inc. Edmonton T: 780-993-6933 2019 Event Award Winner Ringmaster Events Management Edmonton T: 780-690-9236

Courtyard by Marriott West Whether your needs are for business or social, we can help take the stress out of planning that perfect event. Your guests will get the attention of our passionate staff, allowing them to succeed at their game or relax within our state-of-the-art facilities. Our outdoor courtyard offers your participants a nice intimate atmosphere during summer gatherings.

Room Sq. Ft. Theatre Reception Banquet Platinum B 1,511 100 100 80 Platinum A 1,560 100 100 80 Platinum C 1,560 100 100 80 Platinum AB 3,071 250 250 160 Platinum BC 3,071 250 250 160 Platinum Grand Ballroom 4,631 360 350 260

10011-184 Street, Edmonton, AB, T5S 0C7 T 780-246-1330 E trevord@genesishospitality.ca W marriott.com/YEGEW

Associations You Should Know

Canadian Society of Professional Event Planners (CanSPEP) canspep.ca Canadian Association of Professional Speakers (CAPS) capscalgary.ca International Live Events Association (ILEA) ileacalgary.com & ileaedmonton.com Meeting Professionals International (MPI) epiedmonton.org/home • mpi-gcc.org Professional Convention Management Association (PCMA) canadawest.pcma.org Wedding Planners Institute of Canada (WPIC) wpic.ca

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Site 6 Event Design & Production 10563-111 St. Edmonton T5H 3E8 T: 780-952-5133 2017 & 2018 Event Award Winner SK Events Edmonton T: 780-222-0732 2016 Event Award Winner Sugar Plum Marketing & Events Edmonton T: 780-756-0719 Three Tall Women Design Inc. 9718-70 Ave. Edmonton T6E 0V4 T: 780-433-4877 Timewise Event Management #101, 18112-105 Ave. Edmonton T5S 2T4 T: 780-444-3773 Tycoon Event Planning & Promotions Edmonton T: 780-667-5183 2016, 2017 & 2019 Event Award Winner VIP Event Consultants Edmonton T: 780-905-3571 2019 Event Award Winner EVENT VENUES Alberta Aviation Museum 11410 Kingsway Edmonton T5G 0X4 T: 780-451-1175 Total Meeting Space: 18,000 sq. ft.

Alfred H. Savage Centre 13909 Fox Dr. Edmonton T6H 4P3 T: 780-496-2601 Total Meeting Space: 1,300 sq. ft.

Arden Theatre, The 5 St. Anne St. St. Albert T8N 3Z9 T: 780-459-1524 Total Meeting Space: 1,200 sq. ft.

Art Gallery of Alberta 2 Sir Winston Churchill Sq. Edmonton T5J 2C1 T: 780-392-2505 ATB Financial Arts Barns 10330-84 Ave. Edmonton T6E 2G9 T: 780-448-9000 Total Meeting Space: 11,755 sq. ft.

Bottega Italian Kitchen & Bar 10181-104 St. Edmonton T5J 0Z9 T: 780-244-1290 Bubba Gump Shrimp Co. #2393, 8882-170 St. Edmonton T5T 4M2 T: 780-244-4867 E: bgwe@ldry.com W: bubbagump.com Contact: Phoebe Lam Sales Manager Bubba Gump Shrimp Co. captures the charm and American spirit that made the movie Forrest Gump a smash hit. Shrimp is the specialty here, but in its fun and casual setting, there is definitely something for everyone. Enjoy grilled and fried seafood platters, pastas, burgers, salads, award-winning Dixie-style baby back ribs, and signature hand shaken cocktails.

Located in West Edmonton Mall — North America’s largest indoor shopping destination!

Camp ‘n Class RV Park Hall 4107-50 St. Stony Plain T7Z 1L5 T: 780-963-2299 W: campinclass.com Total Meeting Space: 1,200 sq. ft.

Small events venue for approximately 50 people.

Primarily used for small social gatherings such as family gatherings, birthdays, meetings or training seminars. Please visit our website for rates, description and amenities or contact main office for bookings.

Century Casino St. Albert 24 Boudreau Rd. St. Albert T8N 6K3 T: 780-460-8092 Total Meeting Space: 2,375 sq. ft.

Dow Centennial Centre 8700-84 St. Fort Saskatchewan T8L 4P5 T: 780-992-6400 Total Meeting Space: 170,000 sq. ft.

Edmonton Convention Centre 9797 Jasper Ave. Edmonton T5J 1N9 T: 780-421-9797 Total Meeting Space: 150,000 sq. ft.

Edmonton EXPO Centre 7300-116 Ave. Edmonton T5B 4X5 T: 780-471-7210 Total Meeting Space: 522,000 sq. ft.

Edmonton Valley Zoo 13315 Buena Vista Rd. Edmonton T5J 2R7 T: 780-496-2601 Total Meeting Space: 4,200 sq. ft.

Ellerslie Rugby Park 11004 Ellerslie Rd. Edmonton T6W 1A2 T: 780-988-5245 Event Space at Blind Enthusiasm Brewing Company, The 9570-76 Ave. Edmonton T6C 0K2 T: 587-525-8589 E: events@blindenthusiasm.ca W: blindenthusiasm.ca/ eventspace Contact: Justin Jones General Manager, Hospitality Overlooking our brewery and award-winning restaurant Biera, the Event Space gives you a truly unique and contemporary setting to host your event.

Capacity 20-100 guests depending on setup. Also suitable for daytime off-sites.

Beer by Blind Enthusiasm, catering by Biera.

Festival Place 100 Festival Way Sherwood Park T8A 5T2 T: 780-464-2852 Total Meeting Space: 11,000 sq. ft.

Fort Edmonton Park Fox Dr. & Whitemud Dr., 7000143 St. Edmonton T6H 4P3 T: 780-496-7381

EDMONTON

Garneau Theatre 8712-109 St. Edmonton T6G 1E9 T: 780-425-9212 Heritage Park 5100-41 Ave. Stony Plain T7Z 0B4 T: 780-963-8647 Total Meeting Space: 27,500 sq. ft.

Hole’s Greenhouses at the Enjoy Centre 101 Riel Dr. St. Albert T8N 3X4 T: 780-419-6800 Total Meeting Space: 20,000 sq. ft.

King’s University, The 9125-50 St. Edmonton T6B 2H3 T: 780-465-3500 Total Meeting Space: 10,000 sq. ft.

Latitude 53 Contemporary Visual Culture 10242-106 St. Edmonton T5J 1H7 T: 780-423-5353 Total Meeting Space: 2,690 sq. ft.

Union Bank Inn Edmonton's Premier 4 Star Boutique Hotel located in the Heart of Edmonton's Business, Arts and Ice District.

40 Designer Guest Rooms with Fireplaces Included Free: À la Carte Breakfast, Daily Delivery Wine & Cheese, In-Room Coffee, Wi-Fi • Madison’s Grill • Meeting Facilities

Room

AREA Sq. Ft.

Madison's Grill

1,500

–

–

70

100

Devonshire Room

1,000

60

30

60

60

300

14

14

14

14

Vintage Room

CAPACITY Theatre Classroom Banquet

Reception

10053 Jasper Avenue, Edmonton, AB T5J 1S5 T 780-401-2214 E sales@unionbankinn.com W unionbankinn.com

EDMONTON

Lodge at Snow Valley, The Located on 119 St. one block South off Whitemud Dr. Edmonton T6R 2V4 T: 780- 809-2374 London Villas 9620-109 Ave. Edmonton T5H 1C8 T: 780-970-2106 MacEwan University Conference & Event Service 10700-104 Ave. Edmonton T5J 4S2 T: 780-497-5032 Millennium Place 2000 Premier Way Sherwood Park T8H 2G4 T: 780-416-3300 Muttart Conservatory (Closed July 2019 to early 2021) 9626-96A St. Edmonton T6C 4L8 T: 780-496-8355 Total Meeting Space: 3,910 sq. ft.

ZINC Restaurant & Catering @ Art Gallery of Alberta ZINC is a full-service catering and event management operation that oversees all events within the Art Gallery of Alberta.

Our exceptional venue offers diversity, contemporary edge with the right amount of elegance.

Our goal is to ensure that our clients and their guests, leave our establishment knowing they received the best in customer service and an incomparable culinary experience.

Creation of our menu is inspired by local food products, culinary trends, and of course, the desires and expectations from our clientele. We pride ourselves on providing forward-thinking food and beverage service.

Art Gallery of Alberta, 2 Sir Winston Churchill Square, Edmonton, AB T5J 2C1 T 780-392-2505 E zinc.events@compass-canada.com W zincrestaurant.ca

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NAIT Productivity and Innovation Centre 10210 Princess Elizabeth Ave. Edmonton T5G 0Y2 T: 780-471-8409 Oasis Centre, The 10930-177 St. Edmonton T5S 2X7 T: 780-451-9227 2018 Event Award Winner Old Timer’s Cabin 9430 Scona Rd. Edmonton T6E 3W4 T: 780-465-2139 Total Meeting Space: 3,600 sq. ft.

Polar Park Brewing Co. 10416-80 Ave. Edmonton T6E 5T7 T: 780-242-2337 Total Meeting Space: 5,000 sq. ft.

Prairie Gardens & Adventure Farm 56311 Lily Lake Rd. Bon Accord T0A 0K0 T: 780-921-2272 2016 Event Award Winner Prince of Wales Armouries Heritage Centre 10440-108 Ave. Edmonton T5H 3Z9 T: 780-496-8355 Total Meeting Space: 17,500 sq. ft.

Providence Renewal Centre 3005-119 St. Edmonton T6J 5R5 T: 780-430-9491 Total Meeting Space: 20,000 sq. ft.

Rec Room, The #2065, 8882-170 St. Edmonton T5T 3J7 T: 780-900-8714 Royal Alberta Museum 9810-103A Ave. Edmonton T5J 0G2 T: 825-468-6000 Royal Glenora Club 11160 River Valley Rd. Edmonton T5J 2G7 T: 780-482-2371 Total Meeting Space: 9,142 sq. ft.

2017 Event Award Winner

Saville Community Sports Centre - Edmonton 11610-65 Ave. Edmonton T6H 2V8 T: 780-492-7678 E: knilsson@ualberta.ca Contact: Katherine Nilsson Bookings & Event Coordinator Total Meeting Space: 5,181 sq. ft.

The Saville Community Sports Centre has two boardrooms and four classrooms that can be configured to accommodate meetings for seating of 12 up to 180 people depending upon set up specifics. All spaces are fully equipped with a LCD projector and screen, along with access to free wifi Guest @UofA and wired data ports. On-site catering available through Hat Tricks Restaurant.

Spark Centre 116 Broadmoor Place IV Sherwood Park T8H 2M8 T: 780-488-9559 Starlight Casino - Edmonton #2710, 8882-170 St. Edmonton T5T 3J7 T: 587-598-7666 Studio96 10909-96 St. Edmonton T5H 2K4 T: 780-428-8450 Total Meeting Space: 3,577 sq. ft.

TELUS World of Science Edmonton (TWOSE) 11211-142 St. Edmonton T5M 4A1 T: 780-452-9100 E: hnash@twose.ca W: twose.ca Contact: Contact: Hilary Nash Manager, Facility Rentals Every occasion is interactive, memorable, and engaging. Book the completely re-imagined Zeidler Dome, featuring a center stage and seating for up to 200 people. The Zeidler Dome is fully A/V-equipped. Host your reception in the all new S.P.A.C.E gallery, with catering provided by the Purple Pear restaurant.

Themed galleries and an IMAX® Theatre provide unique teambuilding opportunities and dramatic presentation settings.

University of Alberta Conference Centre 1-047 Lister Centre Edmonton T6G 2H6 T: 780-492-6057

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

West Edmonton Mall 8882-170 St. Edmonton T5T 4J2 T: 780-444-5308

The Wheelbarrow Florist #220, 6 Renault Cres.

St. Albert T8N 4B8 T: 780-458-0785

Winspear Centre for Music 4 Sir Winston Churchill Sq. Edmonton T5J 4B2 T: 780-401-2522 Total Meeting Space: 300,000 sq. ft.

HOTELS

Zinc Restaurant at Art Gallery of Alberta 2 Sir Winston Churchill Sq. Edmonton T5J 2C1 T: 780-392-2505 Total Meeting Space: 12,500 sq. ft.

FLORAL DESIGN Best Buds Flower Company 11722-104 Ave. Edmonton T5K 2P3 T: 780-488-1302 Floral Studio at Hole’s Greenhouses, The 101 Riel Dr. St. Albert T8N 3X4 T: 780-419-6800 Flowers by Merle 12320-105 Ave. Edmonton T5N 0Y4 T: 780-482-1222 Flowers in the Park #108, 134 Pembina Rd. Sherwood Park T8H 0M2 T: 780-417-0293 Graham & Lane Florists 10205-101 St. Edmonton T5J 2Y9 T: 780-429-1637 Heather de Kok Floral Design #103, 6303 Wagner Rd. Edmonton T6E 4N4 T: 780-468-9459 2016 Event Award Winner Laurel’s on Whyte 8210–104 St. Edmonton T6E 4E6 T: 780–431–0738 Studio Bloom 10991-124 St. Edmonton T5M 0H9 T: 780-937-6012 Tickled Floral #165, 130 Broadway Blvd.

Sherwood Park T8H 2A3 T: 780-417-1627 2017 Event Award Winner

Best Western Sunrise Inn & Suites 3101-43 Ave. Stony Plain T7Z 1L1 T: 780-968-1716 Century Casino & Hotel Edmonton 13103 Fort Rd. Edmonton T5A 1C3 T: 780-643-4000 Total Meeting Space: 10,700 sq. ft.

Chateau Lacombe Hotel 10111 Bellamy Hill Edmonton T5J 1N7 T: 780-428-6611 Total Meeting Space: 14,000 sq. ft.

Chateau Louis Hotel & Conference Centre 11727 Kingsway Edmonton T5G 3A1 T: 780-452-7770 Total Meeting Space: 10,000 sq. ft.

Chateau Nova Kingsway 159 Airport Rd. Edmonton T5G 0W6 T: 780-424-6682 Chateau Nova Yellowhead 13920 Yellowhead Tr. Edmonton T5L 3C2 T: 780-454-5441 Total Meeting Space: 4,170 sq. ft.

Clarion Hotel & Conference Center Sherwood Park 2100 Premier Way Sherwood Park T8H 2G4 T: 780-464-4900 Total Meeting Space: 22,000 sq. ft.

Coast Edmonton Plaza Hotel

by APA 10155-105 St. Edmonton T5J 1E2 T: 780-423-4811 Total Meeting Space: 14,000 sq. ft.

Coast West Edmonton Hotel & Conference Centre 18035 Stony Plain Rd. Edmonton T5S 1B2 T: 780-483-7770 Total Meeting Space: 11,000 sq. ft.

Courtyard by Marriott Edmonton Downtown One Thornton Court Edmonton T5J 2E7 T: 780-423-9999 Total Meeting Space: 2,788 sq. ft.

Courtyard by Marriott Edmonton West 10011-184 St. Edmonton T5S 0C7 T: 780-628-6070 Total Meeting Space: 4,631 sq. ft.

Delta Hotels Edmonton Centre Suite 10222-102 St. Edmonton T5J 4C5 T: 780-428-1566 Total Meeting Space: 10,271 sq. ft.

Delta Hotels Edmonton South Conference Centre 4404 Gateway Blvd.

Edmonton T6H 5C2 T: 780-434-6415 Total Meeting Space: 25,820 sq. ft.

DoubleTree by Hilton Hotel West Edmonton 16615-109 Ave. Edmonton T5P 4K8 T: 780-484-0821 Total Meeting Space: 38,000 sq. ft.

2017 Event Award Winner

Fantasyland Hotel 17700-87 Ave. Edmonton T5T 4V4 T: 780-444-3000 Total Meeting Space: 25,000 sq. ft.

Four Points by Sheraton Edmonton Gateway 10010-12 Ave. SW Edmonton T6X 0P9 T: 780-801-4000 Total Meeting Space: 4,900 sq. ft.

Four Points by Sheraton Edmonton South 7230 Argyll Rd. Edmonton T6C 4A6 T: 780-465-7931 Total Meeting Space: 10,274 sq. ft.

Four Points by Sheraton Sherwood Park 1005 Provincial Ave. Sherwood Park T8H 0Y7 T: 780-705-3552 Total Meeting Space: 3,000 sq. ft.

Hilton Garden Inn West Edmonton 17610 Stony Plain Rd. Edmonton T5S 1A2 T: 780-443-2233 Total Meeting Space: 3,270 sq. ft.

Edmonton Inn & Conference Centre 11834 Kingsway Edmonton T5G 3J5 T: 780-454-5454

Holiday Inn Conference Centre Edmonton South 4485 Gateway Blvd.

Edmonton T6H 5C3 T: 780-431-1100 Total Meeting Space: 7,235 sq. ft.

Evario Events Centre at Holiday Inn Edmonton S - Ellerslie Road 950 Parsons Rd. SW Edmonton T6X 0J4 T: 780-784-8500 Total Meeting Space: 20,000 sq. ft.

Holiday Inn Express Edmonton Downtown 10010-104 St. Edmonton T5J 0Z1 T: 780-423-2450 Total Meeting Space: 7,100 sq. ft.

Executive Royal Hotel West Edmonton 10010-178 St. Edmonton T5S 1T3 T: 780-484-6000 Total Meeting Space: 5,500 sq. ft.

Hyatt Place Edmonton West 18004-100 Ave. Edmonton T5S 2T6 T: 780-244-4900 Total Meeting Space: 2,750 sq. ft.

Fairmont Hotel Macdonald 10065-100 St. Edmonton T5J 0N6 T: 780-424-5181 Total Meeting Space: 13,000 sq. ft.

2019 Event Award Winner

ST. ALBERT

JW Marriott Edmonton Ice District 10360-102 St. Edmonton T5J 4Y8 T: 780-784-7950 Total Meeting Space: 22,000 sq. ft.

Century Casino St. Albert • Banquet Room, Private Dining & Meeting Spaces Available • Over 400 Slot Machines, 25 VLT’s • 11 Table Games • Restaurant & Lounge • Free Live Music Friday & Saturday Nights • Plenty of Free Parking • Located at the Campbell Rd. Exit off the Anthony Henday • Off Track Betting

24 Boudreau Rd, St. Albert, AB T8N 6K3 T 780-460-8092 W cnty.com/stalbert

EDMONTON

Chateau Louis Family owned & operated 139 room hotel with free standing Conference Centre.

• 11 Banquet & Meeting Rooms • Crown Suite private dining overlooking Kingsway • 17,000 square feet • Natural light in most meeting rooms • Outdoor courtyard and gazebo • Free parking & wifi • 139 guest rooms • Group room rates available

11727 Kingsway, Edmonton, AB T5G 3A1 T 780.452.7770 1.800.661.9843 E rosie@chateaulouis.com W chateaulouis.com

MEETINGSALBERTA.COM

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EDMONTON

Matrix Hotel 10640-100 Ave. Edmonton T5J 3N8 T: 780-429-2861 Total Meeting Space: 8,000 sq. ft.

Metterra Hotel on Whyte 10454-82 Ave. Edmonton T6E 4Z7 T: 780-465-8150

#SuperiorTents Specializing in Tent Rentals, Festivals, Trade Shows, Corporate & Community Events.

Serving communities through Superior Events.

8599 111 Street, Fort Saskatchewan, AB T8L 4S1 T 780-992-0404 E info@superiorshow.com W superiorshow.com

Watch for our next issue in Fall 2019

DoubleTree by Hilton Edmonton Downtown 9576 Jasper Ave. Edmonton T5H 4H7 T: 587-525-1234 Total Meeting Space: 11,000 sq. ft.

Radisson Hotel Edmonton South 4440 Gateway Blvd.

Edmonton T6H 5C2 T: 780-437-6010 Total Meeting Space: 30,000 sq. ft.

Ramada Inn & Suites Stony Plain 3301-43 Ave. Stony Plain T7Z 1L1 T: 780-963-0222 Renaissance Edmonton Airport Hotel 4236-36 St. East, Edmonton International Airport Edmonton T9E 0V4 T: 780-488-7159 Total Meeting Space: 9,844 sq. ft.

2016 Event Award Winner River Cree Resort & Casino 300 East Lapotac Blvd.

Enoch T7X 3Y3 T: 780-484-2121 Total Meeting Space: 58,303 sq. ft.

Sandman Signature Edmonton South Hotel 10111 Ellerslie Rd. SW Edmonton T6X 0J3 T: 780-430-7263 Sawridge Inn Edmonton South 4235 Gateway Blvd.

Edmonton T6J 5H2 T: 780-438-1222 W: sawridgeedmonton.com Total Meeting Space: 9,000 sq. ft.

To be included, contact sales@ meetingsalberta.com

56

St. Albert Inn & Suites #156 St. Albert Tr. St. Albert T8N 0P5 T: 780-459-5551 Total Meeting Space: 11,000 sq. ft.

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Sutton Place Hotel Edmonton, The 10235-101 St. Edmonton T5J 3E9 T: 780-428-7111 Union Bank Inn 10053 Jasper Ave. Edmonton T5J 1S5 T: 780-401-2214 Total Meeting Space: 2,650 sq. ft.

Varscona Hotel on Whyte 8208-106 St. Edmonton T6E 6R9 T: 780-434-6111 Total Meeting Space: 4,000 sq. ft.

Westin Edmonton, The 10135-100 St. Edmonton T5J 0N7 T: 780-493-8909 Total Meeting Space: 24,000 sq. ft.

Wingate by Wyndham Edmonton West 18220-100 Ave. Edmonton T5S 2V2 T: 780-443-1000 Total Meeting Space: 2,944 sq. ft.

PHOTO BOOTHS Flashworks Photobooth 14604-117A St. Edmonton T5X 1K2 T: 780-886-1230 Ready, Set, Booth 8714-79 Ave. Edmonton T6C 0R6 T: 780-993-9582 TapSnap Edmonton T: 780-297-8500 PHOTOGRAPHERS & VIDEOGRAPHERS Curtis Comeau Photography 10832-61 Ave. Edmonton T6H 1M1 T: 780-907-8678 Epic Photography 11528-107 Ave. Edmonton T5H 4K7 T: 780-432-3742 Grant Cree Event Media #475, 11007 Jasper Ave. Edmonton T5K OK6 T: 780-940-3228 2019 Event Award Winner

J. Alleyne Photography #2, 11011-124 St. Edmonton T5M 0J5 T: 780-479-2831 Moments in Digital Photography #203, 10301-109 St. Edmonton T: 780-940-1288 2018 Event Award Winner Special Events Digital Photo 10458-174 St. Edmonton T5S 2G9 T: 780-489-3992 2017 Event Award Winner PROMOTIONAL & PRINTING SERVICES Display Design Systems 17306-106 Ave. Edmonton T5S 1H9 T: 780-483-6355 Echo Promotions 11606-149 St. Edmonton T5M 3R3 T: 800-769-6469 Edge Promotional Group Inc. 10819-182 St. Edmonton T5S 1J5 T: 780-443-6577 Elite Promotional Marketing 14703-118 Ave. Edmonton T5L 2M7 T: 780-454-9775 E: gord@ elitepromomarketing.com W: elitepromomarketing.com Contact: Gord Schamehorn GiftRevel Edmonton W: giftrevel.com nexGen Grafix Inc. 11661-163 St. Edmonton T5M 3W6 T: 780-451-0571 The Burke Group 17407-106 Ave. Edmonton T5S 1E7 T: 780-482-6026 TRADE SHOW SERVICES GES Exposition Services (Canada) Ltd. 6292-50 St. Edmonton T6B 2N7 T: 780-469-7667 Goodkey Show Services Ltd. 9519-49 St. Edmonton T6B 2L8 T: 780-426-2211

MyBadges.com 12520 Horseshoe Way, Suite 258 Richmond V7A 5K3 T: 1-800-665-3775 Production Lighting Ltd. 14709-123 Ave. Edmonton T5L 2Y6 T: 780-448-7298 Showtech Power & Lighting #111, 9797 Jasper Ave. Edmonton T5J 1N9 T: 780-429-1162 Superior Show Service Inc. 8599-111 St. Fort Saskatchewan T8L 4S1 T: 780-992-0404 E: info@superiorshow.com W: superiorshow.com TRANSPORTATION SERVICES Edmonton Taxi Service Group 10135-31 Ave. Edmonton T6N 1C2 T: 780-462-3456 Park Lane Executive Transportation Edmonton T: 780-448-1666 Prestige Limousine & Sedan Edmonton T: 780-463-5000 WEDDING PLANNERS Aisle Plan Your Day Edmonton T: 780-868-4279 E: monica@aisleplanyourday.com 2017 Event Award Winner

Samko Party Services & Events 1456-42 St. NE Calgary T2A 3L4 T: 403-250-2212 W: samkopartyservices.com Contact: John Norrish Samko Party Services and Events is Canada’s largest toy wholesaler providing giftwrapped brand name toys, books, and crafts for your corporate, school or group party.

Leduc / Nisku

EDMONTON

Wingate by Wyndham Edmonton Airport 7120 Sparrow Dr. Leduc T9E 8A5 T: 780-900-8047 Total Meeting Space: 2,400 sq. ft.

EVENT VENUES Edmonton Gun Club 50301, Range Rd. 254 Leduc County T0C 0V0 T: 780-945-1413 Total Meeting Space: 3,600 sq. ft.

Northern Alberta

Studio96

Drayton Valley

Leduc West Antique Society 49541 Range Rd. 260 Leduc T9G 0K2 T: 780-446-7652

Clean Energy Technology Centre 5400-24 Ave. Drayton Valley T7A 1A1 T: 780-514-2200 Total Meeting Space: 28,500 sq. ft.

Specializing in unique and inspiring right in the heart of Edmonton, we provide a historic and exclusive venue for corporate retreats, meetings, social events & weddings for 25 - 200 guests.

Where Magic Happens!

Maclab Centre for the Performing Arts 4308-50 St. Leduc T9E 6K8 T: 780-980-1866 Nisku Recreation Centre 606-18 Ave. Nisku T9E 7V8 T: 780-955-7533 Total Meeting Space: 4,000 sq. ft.

HOTELS

Cocktails & Details Edmonton T: 780-232-6723 2017 Event Award Winner

Best Western Plus Edmonton Airport Hotel 5705-50 St. Leduc T9E 6Z8 T: 780-986-6550

Jennifer Bergman Weddings Edmonton T: 780-298-8244 2018 & 2019 Event Award Winner

Best Western Premier Denham Inn & Suites 5207-50 Ave. Leduc T9E 6V3 T: 780-986-2241

Sandstone Weddings & Specials Events Inc. Edmonton T: 780-721-7445

Coast Nisku Inn & Conference Centre 1101-4 St. Nisku T9E 7N1 T: 780-955-7744 Total Meeting Space: 22,510 sq. ft.

Story Weddings & Events Edmonton T: 780-221-9436 2016 Event Award Winner

Holiday Inn & Suites Edmonton International Airport – Conference Centre 1100-4 St. Nisku T9E 8E2 T: 780-979-0839 Total Meeting Space: 5,000 sq. ft.

Executive Royal Hotel Edmonton Airport 8450 Sparrow Dr. Leduc T9E 7G4 T: 888-202-3770

EVENT VENUES

MacKenzie Conference Centre 5745-45 Ave. Drayton Valley T0E 1Z0 T: 780-514-2233 Total Meeting Space: 6,700 sq. ft.

10909-96 Street, Edmonton, AB T5H 2K4 T 780-428-8450 E studio96yeg@gmail.com W studio96.ca

NISKU

Max Centre, The 4801-43 St. Drayton Valley T7A 1P4 T: 780-898-1707 Omniplex 5737-45 Ave. Drayton Valley T7A 0B6 T: 780-514-2233 Total Meeting Space: 17,000 sq. ft.

HOTELS Lakeview Inn & Suites - Drayton Valley 4302-50 St. Drayton Valley T7A 1M4 T: 780-542-3200 Ramada Drayton Valley 2051-50 St. Drayton Valley T7A 1S5 T: 780-514-7861 Total Meeting Space: 1,100 sq. ft.

Nisku Recreation Centre The NRC is the perfect venue to host a variety of events, including training sessions, workshops, meetings, corporate retreats and staff appreciation events.

Staff at the NRC will work with you to plan a successful function for up to 200 people.

606 18 Avenue, Nisku, AB T9E 7V8 T 780-955-7533 W leduc-county.com/nrc

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Fort McMurray EVENT DÉCOR & RENTALS Arsenal FX 8124 Fraser Ave. Fort McMurray T9H 1W6 T: 780-742-9712 E: josh@ArsenalFX.ca EVENT VENUES MacDonald Island Park 1 C.A. Knight Way Fort McMurray T9H 5C5 T: 780-791-0070 Total Meeting Space: 12,743 sq. ft.

Shell Place & Suncor Community Leisure Centre 1 C.A. Knight Way Fort McMurray T9H 5C5 T: 780-792-5156 Total Meeting Space: 98,000 sq. ft.

EVENT DÉCOR & RENTALS

HOTELS

Affordable Elegance Wedding & Event Rentals 9830-100 Ave. Grande Prairie T8V 0T8 T: 780-532-0801

Best Western Grande Prairie Hotel & Suites 10745-117 Ave. Grande Prairie T8V 7N6 T: 780-402-2378 Total Meeting Space: 5,124 sq. ft.

Western Event Rentals #105, 10014-102 St. Grande Prairie T8V 2V6 T: 780-814-8320 EVENT VENUES Centre for Creative Arts 9904-101 Ave. Grande Prairie T: 780-814-6080 Total Meeting Space: 4,600 sq. ft.

HOTELS

Coca-Cola Centre #6 Knowledge Way Grande Prairie T8W 2V9 T: 780-513-5252 Total Meeting Space: 4,800 sq. ft.

Quality Hotel & Conference Centre 424 Gregoire Dr. Fort McMurray T9H 3R2 T: 780-791-7200 Total Meeting Space: 12,000 sq. ft.

ENTREC Centre at Evergreen Park Box 370 Grande Prairie T8V 3A5 T: 780-532-3279 Total Meeting Space: 115,000 sq. ft.

Radisson Hotel & Suites Fort McMurray 435 Gregoire Dr. Fort McMurray T9H 4K7 T: 780-743-2400 Total Meeting Space: 8,107 sq. ft.

Grande Prairie Museum & Heritage Village 10329-101 Ave. Grande Prairie T8V 3A8 T: 780-830-7090 Total Meeting Space: 1,940 sq. ft.

Stonebridge Hotel Fort McMurray 9713 Hardin St. Fort McMurray T9H 1L2 T: 855-243-3301

Montrose Cultrual Centre 9893-103 Ave. Grande Prairie T8V 6M7 T: 780-357-4987 Total Meeting Space: 5,000 sq. ft.

Grande Prairie AUDIO VISUAL & TECHNOLOGY SERVICES Heartbeat Productions #111, 10530-117 Ave. Grande Prairie T8V 7N7 T: 780-831-6480 CATERING Crystal Catering 10017-99 Ave. Grande Prairie T8V 0R7 T: 780-539-4009

Philip J. Currie Dinosaur Museum 9301-112 Ave. Wembley T0H 3S0 T: 587-771-0662 Total Meeting Space: 41,000 sq. ft.

Revolution Place 10017-99 Ave. Grande Prairie T8V 0R7 T: 780-538-0387 Total Meeting Space: 17,000 sq. ft.

Jeffrey’s Cafe 9909-102 St. Grande Prairie T8V 2V4 T: 780-539-3131

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

Holiday Inn & Suites Grande Prairie-Conference Centre 9816-107 St. Grande Prairie T8V 8E7 T: 780-402-6886 Total Meeting Space: 12,000 sq. ft.

Paradise Inn & Conference Centre Grande Prairie 11201-100 Ave. Grande Prairie T8V 5M6 T: 780-532-1961 Total Meeting Space: 8,000 sq. ft.

Pomeroy Hotel & Conference Centre Grande Prairie 11633-100 St. Grande Prairie T8V 3Y4 T: 780-532-5221 Total Meeting Space: 11,000 sq. ft.

Stonebridge Hotel Grande Prairie 12102-100 St. Grande Prairie T8V 5P1 T: 780-539-5561 Total Meeting Space: 5,466 sq. ft.

Exhibition Park 3401 Parkside Dr. S Lethbridge T1J 4R3 T: 403-328-4491 Total Meeting Space: 120,000 sq. ft.

Fort Whoop-Up 200 Indian Battle Rd. S Lethbridge T1J 5B3 T: 403-320-3777 Total Meeting Space: 650 sq. ft.

Galt Museum & Archives 502-1 St. S Lethbridge T1J 1Y4 T: 403-320-3898 Total Meeting Space: 3,437 sq. ft.

Lethbridge College 3000 College Dr. S Lethbridge T1K 1L6 T: 403-320-3286 Total Meeting Space: 25,000 sq. ft.

Rocky Mountain Turf Club 3401 Parkside Dr. S Lethbridge T1J 4R3 T: 403-380-1905 Total Meeting Space: 22,000 sq. ft.

University of Lethbridge 4401 University Dr. Lethbridge T1K 3M4 T: 403-329-2244 Total Meeting Space: 60,000 sq. ft.

HOTELS

Southern Alberta Lethbridge CATERING Country Kitchen Catering 1715 Mayor Magrath Dr. South Lethbridge T1K 2R7 T: 403-328-7756 Prime Catering 421 Mayor Magrath Dr. Lethbridge T1J 3L8 T: 403-331-6921 The Rustic Chef Lethbridge T: 403-393-0772 EVENT VENUES ENMAX Centre 2510 Scenic Dr. S Lethbridge T1K 1N2 T: 403-320-4040 Total Meeting Space: 21,780 sq. ft.

Coast Lethbridge Hotel & Conference Centre 526 Mayor Magrath Dr. South Lethbridge T1J 3M2 T: 403-327-5701 Total Meeting Space: 13,490 sq. ft.

Lethbridge Lodge Hotel & Conference Centre 320 Scenic Dr. Lethbridge T1J 4B4 T: 403-328-1123 Total Meeting Space: 12,346 sq. ft.

Sandman Hotel Lethbridge 421 Mayor Magrath Dr. Lethbridge T1J 3L8 T: 403-328-1111 Total Meeting Space: 11,140 sq. ft.

AIRPORT SHUTTLE (FREE/PAID)

PARKING (FREE/PAID)

ACCESSIBILITY

MUST USE IN-HOUSE CATERING

WIFI (FREE/PAID/NONE)

IN-HOUSE A/V AVAIL.

BANQUET

RECEPTION

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

SPA/FITNESS/EXERCISE ROOM

POOL (INDOOR/OUTDOOR)

AIR CONDITIONING

RESTAURANT ON-SITE

MAX NO. GUEST ROOM BLOCK

RATE RANGE

$—up to 119, $$—120-169, $$$—170-209, $$$$—over 210

NO. OF SUITES

RATE RANGES:

NO. OF ROOMS

Hotels

Banff & Area Blackstone Mountain Lodge 170 Kananaskis Way, Canmore AB T1W 0A8 Tel 403-609-8098 Web blackstonelodge.ca

27 104 $$$- 40 • O F/E 1 $$$$

905 905 60 48 60 • F • F

Falcon Crest Lodge 190 Kananaskis Way, Canmore AB T1W 3K5 Tel 403-678-6150 Web falconcrestlodge.ca

9 61 $$- 10 • • F/E 1 $$$$

540 540

45 30

30 • F • 1 F

The Malcolm Hotel 321 Spring Creek Dr., Canmore AB T1W 0K3 Tel 1-888-570-0603 Web malcolmhotel.ca

124 20 $$$- • • O F/E 6 7,600 4,600 380 300 370 • F • 1 F $$$$

Stoney Nakoda Resort & Casino 888 Nakoda Way, Kananaskis AB T0L 1N0 Tel 403-881-2830 Web stoneynakodaresort.com

111 19 $- 75 • • I E $$$$

5 8,500 6,000 300 248 400 • F • 1 F

225 51 $ • • O E

11 8,000 3,090 225 210 234 • F • 1 F F

Calgary & Area Acclaim Hotel 123 Freeport Blvd., Calgary AB T3N 0A3 Tel 403-291-8000 Web acclaimhotel.ca

Edmonton & Area Chateau Lacombe 10111 Bellamy Hill, Edmonton AB T5J 1N7 Tel 780-428-6611 Web chateaulacombe.com

307 24 $- 225 • • S/F/E 13 14,000 8,800 1,000 550 1,000 • F • 1 P P $$$$

Chateau Nova Kingsway 159 Airport Rd., Edmonton AB T5G 0W6 Tel 780-424-6682 Web novahotels.ca/kingsway

152 56 $$ 80 • •

Chateau Nova Yellowhead 13920 Yellowhead Tr., Edmonton AB T5L 3C2 Tel 780-454-5441 Web novahotels.ca/yellowhead

127 35 $$ 75 • • S/F/E 4 4,500 3,000 300 260 300 • F • 1 F P

Coast Edmonton Plaza Hotel by APA 10155-105 St., Edmonton AB T5J 1E2 Tel 780-423-4811 Web coasthotels.com

300 20 $-$$$ 150 • • I S/F/E 10 12,645 4,800 500 400 500 • F • 1 P P

Edmonton Inn & Conference Centre 11834 Kingsway Ave. NW, Edmonton AB T5G 3J5 Tel 780-454-5454 Web edmontoninn.ca

260 18

Fantasyland Hotel 17700-87 Ave., Edmonton AB T5T 4V4 Tel 780-737-3783 Web flh.ca

355 1 $$$- 250 • • $$$$

Radisson Hotel Edmonton South 4440 Gateway Blvd., Edmonton AB T6H 5C2 Tel 780-437-6010 Web radisson.com/edmonton.ca

235 20 $$ 150 • • I S/F/E 17 30,00 12,536 1,000 600 1,200 • F • 1 F P

Union Bank Inn 10053 Jasper Ave., Edmonton AB T5J 1S5 Tel 780-423-3600 Web unionbankinn.com

40 11 $$$- 36 • • $$$$

$

200 •

•

F

S/F/E

F

F

2 3,000 2,200 180 140 200 • F • 1 F P

28

30,000 9,877

1,000

600

1,000

F

• 1 F P

15 25,000+ 9,100 1,100 600 1,200 • F • 1 F P

3 2,800 1,500 60 70 100 • F • 1 P P

Waterton Lakes Bayshore Inn Resort & Spa 111 Waterton Ave., Waterton Lakes National Park AB T0K 2M0 Tel 403-859-2211 Web bayshoreinn.com

70 6 $$- 50 • • $$$$

3 3,000 2,500 300 240 240 • F • 1 F

MEETINGSALBERTA.COM

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PARKING (FREE/PAID)

ACCESSIBILITY

AIR CONDITIONING

WIFI (FREE/PAID/NONE)

IN-HOUSE CATERING AVAIL.

IN-HOUSE A/V AVAIL.

RECEPTION

BANQUET

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

TYPE (INDOOR/OUTDOOR)

Meeting & Event Venues

Athabasca & Area Athabasca Regional Multiplex #2 University Drive, Athabasca AB T9S 0A3 Tel 780-675-2967 Web athabascamultiplex.ca

I 2 1,800 1,800 280 1600 175 • • F • 1 F

Banff & Area Banff Centre for Arts & Creativity 107 Tunnel Mountain Dr., Banff AB T1L 1H5 Tel 877-760-4595 Web banffcentre.ca/conferences

I/O 60+ 72,000 5,960 959 490 617 • • F • 1 F

Calgary & Area Calgary Zoo 1300 Zoo Rd. NE, Calgary AB T2E 7V6 Tel 403-232-7770 Web calgaryzoo.com Glenmore Inn & Convention Centre 1000 Glenmore Crt. SE, Calgary AB T2C 2E6 Tel 403-279-8611 Web glenmoreinn.com

I/O 6 14,204 4,000 250 275 425 • F • 1 P

I 14 15,000 9,742 1,200 750 1,000 • • F • 1 F

TELUS Spark 220 St. George’s Drive NE, Calgary AB T2E 5T2 Tel 403-817-6887 Web sparkscience.ca

I/O 15 17,295 10,000 245 400 900 • • F • 1 P

Olds College Campus 4500-50 St., Olds AB T4H 1R6 Tel 403-556-4731 Web oldscollege.ca

I/O 15+ 18,629 7,137 500 360 400 • • F • 1 P

Edmonton & Area Alfred H. Savage Centre 13204 Fox Dr. NW, Edmonton AB T6H 4P3 Tel 780-496-2601 Web edmonton.ca/facilityrentals

I 1 1,300 1,300 175 109 109 • • F • 1 F

The Arden Theatre 5 St. Anne St., St. Albert AB T8N 3Z9 Tel 780-459-1542 Web ardentheatre.com

I 1 1,200 1,200 509 80-120 250 • F • 1 F

ATB Financial Arts Barn 10330-84 Ave., Edmonton AB T6E 2G9 Tel 780-448-9000 Web fringetheatre.ca

I/O 7 16,598 4,872 315

225

300 • F • 1 P

Century Casino Edmonton 13103 Fort Rd., Edmonton AB T5A 1C3 Tel 780-643-4000 Web cnty.com/edmonton

I 2 12,300 10,700 500 500 500 • • F • 1 F

Century Casino St. Albert 24 Boudreau Rd., St. Albert AB T8N 6K3 Tel 780-460-8092 Web cnty.com/stalbert

I 2 2,610 2,315 200 150 175 • • F • 1 F

Edmonton Convention Centre 9797 Jasper Ave., Edmonton AB T5J 1N9 Tel 780-421-9797 Web edmontonconventioncentre.com Edmonton EXPO Centre 7515-118 Ave., Edmonton AB T5B 0J2 Tel 780-471-7377 Web edmontonexpocentre.com Edmonton Gun Club 50301 Range Rd., Leduc County AB T0C 0V0 Tel 780-945-1413 Web edmontongunclub.com

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

I/O 20 150,000 80,000 6,600 4,000 5,500 • • F/P • 1 P

I 34 462,286 104,610 4,000 4,300 3,500 • P • 1 P

I/O 1 3,600 3,600 2,000 2,000 2,000 • F 1 F

Edmonton Valley Zoo 13315 Buena Vista Rd., Edmonton AB T5J 2R7 Tel 780-496-2601 Web edmonton.ca/facilityrentals

PARKING (FREE/PAID)

ACCESSIBILITY

AIR CONDITIONING

WIFI (FREE/PAID/NONE)

IN-HOUSE CATERING AVAIL.

IN-HOUSE A/V AVAIL.

RECEPTION

BANQUET

CAPACITY OF LARGEST ROOM

THEATRE

LARGEST ROOM (SQ. FT.)

TOTAL MEETING SPACE (SQ. FT.)

NO. OF MEETING ROOMS

TYPE (INDOOR/OUTDOOR)

Meeting & Event Venues

I/O 4 4,200 2,060 120 100 120 • • F • 1 F

Fantasyland Hotel 17700-87 Ave., Edmonton AB T5T 4V4 Tel 780-737-3783 Web flh.ca

I 15 25,000+ 9,100 1,100 600 1,200 • • F • 1 F

The Lodge at Snow Valley 13204 Rainbow Valley Rd., Edmonton AB T6H 4Y9 Tel 780-434-3991 Web thelodgeatsnowvalley.ca

I 4 N/A N/A 225 200 225 • • F • 1 F

NAIT Conference & Event Services 10210 Princess Elizabeth Ave NW., Edmonton AB T5G 0Y2 Tel 780-471-8409 Web nait.ca/ConfEvents

I/O 21 31,258 4,015 372

720 •

• F • 1 P

Nisku Recreation Centre 606-18 Ave., Nisku AB T9E 7V8 Tel 780-955-7533 Web leduccounty.com/nrc

I/O 2 4,000 3,000 300 220 300 •

• F • 1 F

192

130 F • 1 F

Prince of Wales Armouries Heritage Centre 10440-108 Ave., Edmonton AB T5H 3Z9 Tel 780-496-8355 Web edmonton.ca/facilityrentals

I 4 17,500 5,600 200 100

Santa Maria at West Edmonton Mall 8882-170 St., Edmonton AB T5T 4J2 Tel 780-444-5205 Web wem.ca

I 40 • F • F

Saville Community Sports Centre 11610-65 Ave., Edmonton AB T6H 2V8 Tel 780-492-7678 Web savillecentre.ca

I 6 5,181 2,625 180 80 80 • • F • 1 F

Studio96 10901-96 St., Edmonton AB T5H 2K4 Tel 780-428-8450 Web studio96.ca

I 2 3,577 2,225 175 150 200 • F • F

TELUS World of Science—Edmonton 11211–142 St., Edmonton AB T5M 4A1 Tel 780-451-3344 Web twose.ca

I 5 N/A N/A 175-200 0 50-500 • • F • 1 F

Victoria Golf Course Clubhouse 12130 River Valley Rd., Edmonton AB T5N 0E0 Tel 780-496-8355 Web edmonton.ca/facilityrentals

I 1 888 888 80 80 80 • F • F

ZINC Restaurant and Catering @ Art Gallery of Alberta 2 Sir Winston Churchill Sq., Edmonton AB T5J 2C1 Tel 780-392-2505 Web zincrestaurant.ca

I/O 7 12,500 5,400 167 200 300-500 • • P • 1 P

Red Deer & Area Pomeroy Inn & Suites at Olds College 4601-46 Ave., Olds AB T4H 1P5 Tel 403-556-8815 Web pomeroyinnandsuites.com/hotels-olds-alberta Westerner Park 4847A-19 St., Red Deer AB T4R 2N7 Tel 403-343-7800 Web westernerpark.ca

I 2 6,200 5,700 720 350 720 • • F • 1 F

I/O 16 42,000 2,200 2,500 4,000 • F • 1 F/P

Waterton Lakes Waterton Park Community Centre 201 Cameron Falls Dr., Waterton Park AB T0K 2M0 Tel 403-859-2042 Web wcc.mywaterton.ca

I/O 3 3,940 2,400 185 150 185 • F 1 F

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Looking Forward

A category all their own, fundraising events not only require the same logistical planning that other events do, but also the opportunity for fundraising initiatives within the event. Whether it’s a 5K fun run, a golf tournament, or a big gala, the goal remains the same: raise money while creating a memorable experience. In our Fall/Winter issue we are diving into these unique events to look at ways to make them more profitable (while also keeping guests engaged and entertained), and to unpack some of the challenges specific to this type of event.

CASA Carnival 2018: A Jazz Age Gala by CM Events & CASA Foundation 2019 Edmonton Event Awards Best Fundraising Gala Winner

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ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019

PHOTO COURTESY CM EVENTS & CASA FOUNDATION

Making Fundraising Events Memorable and Profitable

MAKE THE RIGHT MOVE

FOR YOUR GUESTS

EDMONTON’S FIRST CHOICE FOR EVENT TRANSPORTATION We under stand that as an event organizer one of the many challenges you face with your corporate event, conference or trade show is how to move your delegates around the city. Whether it’s from the airpor t to the hotel, from the hotel to your venue, or where ever you need them to be it can be an overwhelming challenge.

PRESTIGE has the experience and exper tise to coordinate a comprehensive transpor tation solution that wor ks seamlessly for your event. For ever y size of event we have Edmonton’s largest selection of coaches, sedans, vans and limousines.

LET US PUT A TRANSPORTATION SOLUTION TOGETHER FOR YOUR EVENT. Call us today at 780.463.5000 (24 hours) or visit us online at goprestige.ca.

MEETINGSALBERTA.COM

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COME AS YOU ARE.

2,000+ Accommodations | 350,000+ Event Space Options Host 10 - 10,000 people | Expanding Red Deer Regional Airport

Call: (1) 403-304-4050 64

ALBERTA MEETING & EVENT GUIDE • Spring/Summer 2019