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Oregon Connections Academ (ORCA) BOARD MEETING Notice is hereb gi en to the members of the ORCA Board and the general public that the ORCA Board ill hold a meeting open to the public on: Date and Time: October 4, 2019 at 12:30 p.m. PT Held at the follo ing location: 833 NW Santiam Boule ard Mill Cit , OR 97360 ___________________________________________________________________________ ________________________ Belo

is an agenda of all items scheduled to be considered. Unless other ise stated, items ma be taken out of the order presented on the agenda at the discretion of the Chair.

Reasonable efforts ill be made to assist and accommodate persons ith a disabilit . Please contact Kathie Smee at 503-897-8313. Requests should be made as earl as possible to arrange the accommodation; no later than t ent four (24) hours prior to the meeting. BOARD AGENDA I.

Call to Order J. Kropf Mr. Kropf called the meeting to order at 12:43 p.m.

II.

Roll Call J. Kropf Board Members Present: Jeff Kropf, Kim Thatcher, Beck Badger, Bobbie Jager Board Members Absent: Joseph Bro n Guests Present: Allison Gal in, E ecuti e Director: Todd Sch eit er, Lead Principal.

III.

Public Comment There ere no public comments at the time.

The Board elcomes participation b the members of the public in-person. To address an item on the agenda, before the scheduled start of the meeting, an indi idual must rite their name and a short description of the agenda item on hich the ish to comment on the card pro ided and submit this to the Chair, along ith an materials the ant to ha e distributed to Board. If the indi idual ants to pro ide an ritten materials to the Board, these should be emailed to the School Principal at least t ent four (24) hours before the scheduled start of the meeting. The i i f O eg Cha e Acade i e aea de f cce i a g ba cie h gh a i c i e, ig , acade ic e i e he e de ha e dai i e i e ac i i h high a ified eache a dc i acce c ic . O eg Cha e Acade aff a e i h fa i ie i a a ae , c ab a i e ch e i e a de i hei acade ic e . 159 of 183

The total time for an indi idual to present on an item on the agenda shall not e ceed three (3) minutes, unless the Board grants additional time. Indi iduals desiring to make a formal presentation to the Board on an item not on the agenda but desiring it be placed on the agenda must pro ide notice and ritten submissions detailing the subject of the presentation to the School Principal at least fourteen (14) da s prior to the meeting. An such presentation shall not e ceed fifteen (15) minutes in duration, unless other ise permitted b the Chair. To ie

IV.

the Board Public Comment Polic , isit the school s Our School Board page at .connectionsacadem .com Routine Business a. Appro al of Agenda - J. Kropf The Chair ill ask members and attendees hat items, if an , need to be added, remo ed from or mo ed on the agenda. Mr. Kropf asked if Board members present ould like to request an changes be made to the Agenda. Beck Badger mo ed to appro e the agenda as presented. Kim Thatcher seconded, the Board unanimousl appro ed the motion.

Information and Possible Action Items a. ADP Pa roll and Benefits Administration - Januar 1, 2020 - A. Gal in Beck Badger mo ed to appro e ADP to administer Pa roll and Benefits Administration effecti e Januar 1, 2020. Kim Thatcher seconded and the Board unanimousl appro ed the motion. b. Benefits Pro ider - Oregon Educator Benefits Board (OEBB) - A. Gal in and T. Sch eit er Kim Thatcher mo ed to appro e OEBB as insurance pro ider effecti e Januar 1, 2020. Bobbie Jager seconded and the Board unanimousl appro ed the motion. c. Emplo er monthl emplo ee health insurance and benefits contributions - A. Gal in and T. Sch eit er i. Beck Badger mo ed to appro e emplo er contribution to ards health insurance of $1,300 per month per emplo ee, $500 per month per emplo ee for those that opt-out pro iding proof of other medical insurance co erage and up to $150 emplo er contribution to participating Health Sa ings Accounts each month not to e ceed the emplo ee s total of $1,300 monthl allo ance. Bobbie Jager seconded and the Board unanimousl appro ed. ii. Beck Badger mo ed to appro e emplo er paid tuition reimbursement for qualif ing continuing education courses for emplo ees up to $5,250

The i i f O eg Cha e Acade i e aea de f cce i a g ba cie h gh a i c i e, ig , acade ic e i e he e de ha e dai i e i e ac i i h high a ified eache a dc i acce c ic . O eg Cha e Acade aff a e i h fa i ie i a a ae , c ab a i e ch e i e a de i hei acade ic e . 160 of 183

iii.

annuall . Kim Thatcher seconded and the Board unanimousl appro ed the motion. Beck Badger mo ed to appro e emplo er contribution to emplo ee s optional 403b of 100% matching up to 3% of emplo ee s pa , and 50% matching up to emplo ee s contribution of 3.1% - 6% of pa . Kim Thatcher seconded and the Board unanimousl appro ed.

d. Mason Financial as broker and Carruth Consulting Compliance as TPA - T. Sch eit er i. Beck Badger mo ed to appro e utili ing Curtis Mason as our broker for additional lo -cost fringe benefits to match emplo ees current benefits package no including the 403(b) optional retirement plan. Kim Thatcher seconded the motion and the Board unanimousl appro ed. ii. Beck Badger mo ed to appro e orking ith Carruth Compliance Consulting to facilitate our required reporting as a Third Part Administrator, and for Jeff Kropf and Allison Gal in to ork ith ORCA Legal Counsel to finali e contract ith Carruth Compliance Consulting. Kim Thatcher seconded and the Board unanimousl appro ed. e. Board procurement polic - A. Gal in Allison Gal in shared that ORCA Legal Counsel ill be drafting a procurement polic for the ORCA Board to re ie in the future. f.

Banking Updates - B. Badger and A. Gal in Beck Badger mo ed to appro e the follo ing adjustments to ORCA s bank accounts at Ke Bank: 1. Open a Pa roll Account 2. Close Capital Impro ements account 3. Remo e Jeff Kropf as account signer 4. Add Allison Gal in and Tori Graham as account singers 5. Grant full accounts access to Business Mgr, Mar Ellen Mansfield for the purpose of managing funds ithin accounts. Bobbie Jager seconded and the Board unanimousl appro ed.

VI. Adjournment and Confirmation of Ne t Meeting Date on Wednesda , October 23, 2019 at 12:30 p.m. At 1:12 p.m. Beck Badger mo ed to adjourn the meeting. Kim Thatcher seconded the motion and the Board unanimousl mo ed to adjourn the meeting.