Oregon Connections Academy (ORCA) MINUTES OF THE BOARD OF DIRECTORS MEETING Wednesday, October 23, 2019 at 12:30 p.m. PT Held at the following location and via teleconference: 833 NW Santiam Boulevard Mill City, OR 97360 _____________________________________________________________________________________________ I.
Call to Order
In Mr. Kropf’s absence and at the request of the Board, Ms. Arthur called the meeting to order at 12:36 p.m. II.
Roll Call
Board Members Present: Joe Brown, Kim Thatcher, and Becky Badger (via phone); Board Members Absent: Jeff Kropf, and Bobbie Jaeger; Guests Present: Allison Galvin, Executive Director, (in person at the meeting location, which was open to the public); Todd Schweitzer, Laura Dillon, John Meyer, and Mary Ellen Mansfield, School Staff; Zeke Rash, Emily Lee, Megann Arthur, Megan Holston, Gary Corkran, and Jarrod Hogue, Pearson Online and Blended Learning (POBL) staff (via phone). III.
Public Comment
There were no comments at this time. IV.
Audit Committee, Committee of the Entire Board a.
Review and Acceptance of the 2018-2019 School Year Financial Audit Report
Ms. Holston presented this item to the Board. She discussed the audit field work completed, as well as the audit firm representation draft letter and report, as included in the Board materials. She highlighted key aspects of the report, and advised that the report was the best result the school can achieve. Ms. Holston also made the Board aware that there were no audit findings. There being no further discussion, a motion was made and seconded as follows: RESOLVED, that the 2018-2019 School Year Financial Audit Report, is hereby accepted. The motion passed unanimously. V.
Routine Business a.
Approval of Agenda
Ms. Arthur asked if Board members would like to request any changes be made to the Agenda. There being no changes noted, a motion was made and seconded as follows: 28
RESOLVED, that the Agenda for the October 23, 2019 meeting of the Board of Directors of Oregon Connections Academy, as presented, is hereby approved. The motion passed unanimously. VI.
Oral Reports a. School Leader’s Report Ms. Galvin reviewed current enrollment levels at the school, including students in all stages of the enrollment process. As the Board indicated limited availability for the meeting, Ms. Galvin referred the Board to her State of the School presentation, as included in the meeting materials, and encouraged each to reach out to her with any questions.
Board members indicated that they would hear the school’s updated Financial Report at the next meeting. VII.
Consent Agenda
Ms. Arthur asked the Board members whether there were any items from the Consent Items that they wanted moved to Action Items for discussion. There being no changes noted, a motion was made and seconded as follows: RESOLVED, the Consent Items: a. b. c. d. e. f. g.
Approval of Minutes from the September 25, 2019 Board Meeting; Approval of Minutes from the October 4, 2019 Special Board Meeting; Approval of Staffing Report; Approval of School Invoice(s); Approval of Legal Invoice(s); Approval of Bank Reconciliation; and Approval of POBL Invoices for September; are hereby approved.
The motion passed unanimously. VIII.
Action Items
There were no action items at this time. IX.
Information Items a.
State and Strategic Client Relations (SSCR) Update
Mr. Hogue provided an update on recent legislative activities which may impact the school. Board members indicated their intent to hear updates on the remaining Information Items at the next meeting.
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X.
Strategic Planning a.
Facilities Update
Ms. Galvin advised Board aware that the school’s lease at the Wilsonville facility will be up for renewal at the end of the year. Ms. Galvin further discussed the school’s need for larger space with capacity for both office space and learning space. XI.
Adjournment and Confirmation of Next Regular Meeting Date – November 20, 2019 at 12:30 p.m. PT
The next meeting is scheduled for November 20, 2019 at 12:30 p.m. There being no further business, the meeting was adjourned at 12:47 p.m.
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