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The City & County of Swansea

Revenue Maintenance Division of Responsibilities


Items for Determination

School

1

SCHOOL BUILDINGS

1.1

Foundations (below top of ground floor slab)

Foundations including foundation walls up to dpc level – repairs including underpinning work

Ground floors i.e. floor slabs, dpms, hardcore filling 2 (up to 10m in any one area or room)

Retaining walls and dpcs (supporting buildings) – replacement of all or up to substantial repair to a building (Please see definition in part 1)

Comments

L

NOTES

Asbestos Register to be Consulted – http://staffnet/asbestos

S*

Ground floors, floor slabs, dpms, hardcore filling 2 (over 10m in any one area or room) Retaining walls and dpcs (supporting buildings) – repairs or replacement small parts of existing structure.

LEA

L

S*

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

1


1.2

External Walls & Structure – Buildings

Structural frame (steel frames, portal frames, reinforced concrete, precast concrete)

L

Access ramps and steps to external doorways

S

Chimney stacks including flashing – repairs including repointing

S*

External rendering – repair or re-render to small parts

S*

External rendering – re-render to all or up to substantial repair to a building (Please see definition in part 1) External walls (including cavity ties, cavity wall insulation, wall cladding, copings) - repair or rebuild/reclad

L

S*

External walls (including cavity ties, cavity wall insulation, wall cladding, copings) – replacement of all or up to substantial repair to a building (Please see definition in part 1) DPC’s cavity trays – repair or replacement to small areas

N/m

L

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

2


DPC’s cavity trays – replacement of all or up to substantial repair to a building (Please see Definition in part 1) Cills and Lintels – repairs and individual replacement

L

S*

Cills and Lintels – replacement of all or up to substantial repair to a building (Please see Definition in part 1)

Graffiti/moss/vegetation removal

L

S

Liquid propane gas and oil tank enclosures

Repointing of brickwork to small areas

L*

N/m. Health & Safety

S*

Repointing of brickwork affecting up to substantial repair to a building (Please see definition in part 1)

1.3

N/m

L

External Windows and Doors

Single glazing, double glazing including seals and putties, solar film

S

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

3


Draught proofing to windows and doors

S*

Emergency exit and fire escape doors – repairs

S*

Fire Management Advice & Guidance - http://staffnet/FMFIRE

Emergency exit and fire escape doors – replacement, not general exit doors

S

Fire Management Advice & Guidance - http://staffnet/FMFIRE

Glass upgrading and safety film

L

Linings, beads

S

Items for Determination

School

Ironmongery, i.e. locks, bolts, hinges, door closers, floor springs, panic bolts, handles, casement stays, door safety devices, etc

Roller shutters to windows and external doors

LEA

Comments

Notes

S

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

4


Secondary glazing

S

N/m

Window guards, steel sheet coverings to doors

S

N/m

Windows, doors and frames including mastic joints – repair

S

Windows, doors and frames including mastic joints – Individual replacement

S*

Windows, doors and frames including mastic joints – replacement of all or substantially all to a building

Window winding gear (manually or electrically operated)

1.4

L

S

Internal Walls, Partitions and Doors

Repairs to complete replacement brick, block, studded, chimney breasts and flues (excluding finishes)

S*

Frames, architraves, skirtings, dados, picture rails, etc

S

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

5


Fire screens, glazed partitions, internal windows

S

Fire screens etc. – upgrading to meet statutory requirements

L

N/m – Capital Programme

Fire Management Advice & Guidance - http://staffnet/FMFIRE

Fire shutters

L

N/m

Fire Management Advice & Guidance - http://staffnet/FMFIRE

Fire stops, cavity barriers and fire curtains

L

N/m - Health & Safety

Fire Management Advice & Guidance - http://staffnet/FMFIRE

Glazing

S

Glass upgrading and safety film

L

Internal doors, hinges, floor springs, door closures, locks, bolts, handles, door safety devices etc.

S

Sliding/folding screens

S

Steel sheet coverings to doors (secure stores)

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

6


1.5

Toilet cubicles, shower cubicles, screens

S*

Minor alternations to partitions

S

Small areas of refurbishment up to substantial (please see definition in part 1)

S

Roofs

Asbestos cement roof cladding – repairs (without removing/disturbing asbestos sheets)

Asbestos cement roof cladding – replacement

Covered links, verandas, porches etc – repairs

L*

Work must comply with Code of Practice

Asbestos Register to be Consulted – http://staffnet/asbestos

S*

Covered links, verandas, porches etc – rebuild or substantially repair

Eaves, fascias, soffit and barge boarding – repair or replacement to small areas

Asbestos Register to be Consulted – http://staffnet/asbestos

S

L

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

7


Eaves, fascias, soffit and barge boarding – replacement of all or up to substantial repair to a roof/building (please see definition in part 1)

L

Flashing, valley gutters, verge fillets

S*

Flat roof finishes – repair leaks

S

Items for Determination

School

Flat roof finishes (felt, asphalt, single ply, etc) – 2 repair or replacement up to 100m (to include improving insulation standards)

Flat room structure; reinforced concrete deck, beams – make good areas of spalling concrete where reinforcement exposed. Flat roof structure ; reinforced concrete deck, metal deck and trusses, beams – replacement of all or substantially all to an existing roof/building

Comments

Notes

S*

Flat roof finishes (felt, asphalt, single ply, etc) – 2 replacement to roofs over 100m in area (to include improving insulation standards) Flat roof structure; metal deck and trusses – treat areas of rusted metal deck

LEA

L

S* Health & Safety Specialist Work

S*

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

8


Flat roof structure; timber joists and deck (e.g. plywood, woodwool slab or composite board) – repair or replacement

S*

Flat roof structure; timber joists and deck (e.g. plywood, woodwool slab or composite board) – replacement of all or up to substantial repair to a roof/building (please see definition in part 1)

L

Gutters and rainwater pipes – cleaning out and repairs

S

Gutters and rainwater pipes – replacement

S*

Gutters and rainwater pipes – replacement of all or up to substantial repair to a building (please see definition in part 1)

Pitched roof finishes (e.g. slate, tile etc) – replace missing or broken slates/tiles

L

S

Pitched roof finishes (e.g. slate, tile etc) – replacement of all or up to substantial repair to a building (please see definition in part 1) Pitches roof structure; rafters, trussed rafters, purlins (but not trusses) – repair or replacement of parts of an existing structure Pitches roof structure; rafters, trussed rafters, purlins (but not trusses) – replacement of all or substantial part of an existing structure

L

S*

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

9


Pitched roof structure; steel portal frame, purlins

L

Rainwater outlets set in flat roofs – clean out and repair

S

Rainwater outlets set in flat roofs – replacement

S*

Rainwater outlets set in flat roofs – replacement of all or up to Substantial Repair (please see definition in part 1) Ridges, ridge ventilators, soffit ventilators, verges, slate or tile ventilators – repair or replace

L

S*

Ridges, ridge ventilators, soffit ventilators, verges, slate or tile ventilators – replacement of all or substantially all to a roof

Items for Determination

L

School

Roof cladding (e.g. profiles steel sheets, fibre cement sheets, composite roof sheets) – repair or replacement of sheets

LEA

Comments

Notes

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

10


Roof cladding (e.g. profiles steel sheets, fibre cement sheets, composite roof sheets) – replacement of all or up to substantial repair to a building (please see definition in part 1) Roof edge trim, fascias – repair or replacement of individual lengths

L

S*

Roof edge trim, fascias – replacement of all or substantially all to a roof/building

Roof screeds, insulation (to flat or pitched roofs) – repair or part replacement on a existing roof)

L

S*

Roof screeds, insulation (to flat or pitched roofs) – replacement of all or substantially all to a roof/building

L

Rooflights – glazing only

S

Rooflights - repair or replacement of individual rooflights

S*

Snow and gutter boards

S*

N/m

Roof of tank housings (including kitchens)

S*

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

11


Trusses (not trussed rafters)

1.6

L

Floors & Staircases – also see Foundations (1.1)

Fire escape staircases (external not enclosed) – repair

L*

N/m Health & Safety

Fire escape staircases (external not enclosed) – replacement

L

N/m

Staircases, handrails and balustrades – repair

S*

Staircases, handrails and balustrades – replacement

N/m

S*

Suspended floors (structure) – replacement of all or up to substantial repair to a building (please see definition in part 1) Floor screeds – repairs and replacement to floors up 2 to 50m in area

Fire Management Advice & Guidance - http://staffnet/FMFIRE

N/m

L

Suspended floors (structure) – repair or replacement of (e.g. joists and floor boards, or 2 individual beams) – 50m

Fire Management Advice & Guidance - http://staffnet/FMFIRE

L

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

12


2

Floor screeds – replacement to floors over 50m in area

1.7

L

Suspended Ceilings

Asbestos insulating boards – Inspection/Air Testing, applying sealant coats to asbestos surfaces for protection

L*

Asbestos insulating boards – Specialist removal/replacement of damaged/disturbed asbestos based materials, planned or emergency Finish (e.g. acoustic tiles, plasterboard etc.) including access panels

Legislation. Work must be carried out by licensed contractors

Asbestos Register to be Consulted – http://staffnet/asbestos

Asbestos Register to be Consulted – http://staffnet/asbestos L

S

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

13


Items for Determination

School

Fire stops and barriers

Insulation

S*

Structure (i.e. grid, suspension, ceiling joists, etc)

1.8

LEA

Comments

L

N/m

Notes

N/m

S

Internal Finishes – Floors and Stairs

Carpets stuck down

S

Door mats, loose and fitted carpets, carpet tiles

S

Matwells, nosings, cover and expansion strips

S

Vinyl sheet or tiles, linoleum etc

S

Asbestos Register to be Consulted – http://staffnet/asbestos

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

14


Wood strip, wood block, quarry to ceramic tiles including screed bed, grano/terrazzo – repair or 2 replacement of floors up to 50m in area

S*

Wood strip, wood block, quarry to ceramic tiles including screed bed, grano/terrazzo – replacement 2 of floors over 50m in area Wood strip, wood block, quarry to ceramic tiles including screed bed, grano/terrazzo – minor repair

1.9

L

S

Internal Finishes – Walls

Brick pointing

S

Plaster, dry lining, artex, coverings etc.

S

Skirtings, dado rails

S

Wall tiles, terrazzo etc

S

Wood strip panelling

S

Asbestos Register to be Consulted – http://staffnet/asbestos

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

15


1.10

Internal Finishes – Ceilings

Asbestolux (see 1.7 Suspended Ceilings)

Fireboards, supalux etc

S

Hardwood or softwood strip panelling

S

Plaster, plasterboard, artex

S

Upgrading fire rating

1.11

Asbestos Register to be Consulted – http://staffnet/asbestos

L

Asbestos Register to be Consulted – http://staffnet/asbestos

L

N/m

Electrical Installation

Enabling work for cabling for computer networking (LEA Funded)

Class change systems

L*

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

16


Drama and stage lighting (for school purposes only) excluding inspection and testing

S

Earthing bonding to meet regulations following repair or inspection

S*

Service Contract SLA

Electrical work to mobile classrooms (LEA owned)

S

N/m

Electrical installation – replacement of substantial element of obsolete or dangerous installation

L

Emergency Lighting – Repair and maintenance

S*

External lighting – Repair and maintenance

S*

Extractor fans, in external wall in or on roof (excluding kitchen)

S

Extractor fans – internal

S

Service Contract SLA

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

17


Items for Determination

School

LEA

Comments

Fire Alarm Systems – monitoring (excluding BT charges), inspection and service

L*

Legislation

Fire Alarm Systems – total replacement of system or replacement of main panel

L

Fire Alarm Systems (including panels, break glass, smoke detectors etc) – testing, repairs and replacement of parts (excluding main panel)

Notes

S*

Fuses, MCBs, RCDs, final distribution of power and lighting circuits including switches – testing, repairs and replacement

S

Internal lighting, light fittings – repairs and maintenance, replacement

S

Internal lighting, light fittings – or up to substantial replacement (please see definition in part 1)

L

Light fittings – cleaning, replacement of starters, diffusers, lamps and shades

S

Lightening Conductors – repairs/replacement

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

18


Lightening Conductors – Inspection and testing

L*

Health & Safety – R.A.T.S

Main switchgear including distribution boards – up to substantial replacement (please see definition in part 1)

L*

Health & Safety Requirements R.A.T.S

Periodic testing of electrical instillation

L*

5 yearly (legislation) R.A.T.S

Portable Electrical Appliances – Testing and Repairs/Replacement thereto

S

N/m

Portable fans

S

N/m

Power points and sockets including low voltage – repairs and replacement

S

Power sockets on wall benches and computer workshops

S

Public address and sound amplification systems

S

Radio/TV Aerials cabling and sockets

S

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

19


Remedial works – repair/replacement following electrical inspections/testing Sub-mains, section boards, three phase switchgear including distribution boards – Repair/replacement and test

L*

Switchgear from incoming sub-station to electrical switchgear – repair/replacement/maintain

L

Health & Safety requirement

Telephone installation and associated trunking

S

Water heaters and boilers (electrical) – repairs

S

N/m

S*

N/m

Water heaters and boilers (electrical) – replacement

1.12

S

Mechanical Services including heating systems

Asbestos based heating and DHW insulation – replacement, testing, monitoring

Fixed electric or gas heaters – repairs and maintenance

L

S

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

20


Fixed electric or gas heaters – replacement

S*

Freestanding flues – repairs

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

21


Items for Determination

School

Freestanding flues – inspection and up to substantial replacement (please see definition in part 1) Heat emitters (radiators, natural and fan convectors etc) filters, thermostats, controls and motors – cleaning, repairs and replacement

L

S*

SLA

L

S*

Heating pipework including valves, isolation valves, insulation and automatic air vents – up to substantial replacement (please see definition in part 1) Laboratory equipment taps, valves, heat treatment equipment – repairs/replacement

Notes

S

Heating boilers, direct gas - fired hot water boilers, burners, plate heat exchangers and flues – planned replacement Heating pipework including valves, isolation valves, insulation and automatic air vents – repair/replacement

Comments

L

Heat emitters – up to substantial replacement (please see definition in part 1) Heating boilers, direct gas-fired hot water boilers, burners, plate heat exchangers, pumps and flues – repairs and maintenance including replacing pumps. Preserve Vessels

LEA

L

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

22


Service Contract LP gas and oil tanks – repairs and maintenance

S

Oil and gas pipework distribution, valves – repairs and maintenance

S

Pressure vessels

S*

N/m

Protective guards to controls and flue outlets – repair and replacement

S

N/m

Repairs following inspection and servicing of all mechanical services

S*

SLA

Repairs following gas safety tests – R.A.T.S

S*

Contingency fund with Technical Services

Thermostatic radiator valves, motorised valves – repairs/replacement

S*

N/m

L

Ventilation

Air handling units – replacement

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

23


Air handling units (mechanical, electrical services and controls) – repairs and replacement

S*

Fan speed controllers – repair and replacement

S*

Induced draft and extract fans – repair/replacement and cleaning

S*

Ventilation grilles, ductwork and canopies (excluding kitchens) – cleaning

S

Ventilation grilles, ductwork and canopies (excluding kitchens) – repair/replacement

S*

Ventilation fans and ducting for dust and fume extraction – repairs, replacement and cleaning

S

MEC/LEC Major Projects Ventilation

SLA

N/m

L

Controls

Building energy management systems – remote monitoring and adjustments

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

24


Items for Determination

School

Heating controls – repair/replacement and calibration

Comments

Notes

S

Heating control systems – up to substantial replacement (please see definition in part 1)

Energy saving measures/projects

L

S*

Monitoring of energy use – oil, fuel, water, electric and gas consumptions excluding onsite readings Time controllers, optimisers and weather compensators – repair/replacement and adjustment of individual items

1.13

LEA

L

S*

Advice available from Energy Advice Unit

S*

N/m

Building Fixtures

Fire Extinguishers, blankets etc. – repair, recharge or replacement

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

25


Fire Extinguishers, blankets etc – annual servicing and inspection

Fixed fume cupboards and associated extract flues – repair

L*

S

Fixed fume cupboards and associated extract flues – initial inspection, complete replacement

Fixed stages – repair or part replacement

S

Hosereels

1.14

N/m

L

Fixed stages – up to substantial replacement (please see definition in part 1)

N/m – SLA

N/m

N/m

L

N/m

L

N/m – SLA

Sanitary Ware and Sinks (including connections to services, waste pipes to main soil stacks)

Cleaning/caretaker’s sinks

S

N/m

Drinking fountains – external – fixed to school buildings

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

26


Incinerators

S

N/m

Laboratory and classroom sinks (teaching) – repair or individual replacement

S

N/m

Laboratory and classroom sinks (teaching) – substantial replacement

L

N/m

Sink in room used for medical inspections

S

N/m

Staffroom sink units (tea/coffee making)

S

N/m

WC suites, urinals (including sparge pipes and cisterns), wash basins, showers, drinking fountains – repair or replacement

S

WC suites, urinals (including sparge pipes and cisterns), wash basins, showers, drinking fountains – small areas of refurbishment

S*

WC suites, urinals (including sparge pipes and cisterns), wash basins, showers, drinking fountains – up to substantial replacement (please see definition in part 1)

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

27


1.15

Plumbing and Gas Services – see also Section 1.14

Gas services and connections to equipment – repair or replacement (to include repairing gas leaks)

S*

Hot and cold water services and connections to sanitary fittings (from incoming stop valve including services between buildings)

S

Isolating valves, regulating valves, etc

S

Mixer valves (cloakrooms/showers etc)

S

Items for Determination

School

Rainwater pipes, gutters and soil stacks – cleaning out, clearing blockages, minor repairs

Rainwater pipes, gutters and soil stacks – repair or replacement Rainwater pipes, gutters and soil stacks – replacement of all or up to substantial replacement (please see definition in part 1)

SLA

LEA

Comments

Notes

S

S*

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

28


Shower heads and fitments

S

Waste pipes, traps – cleaning out and repairs, i.e. renewal of pipe clips, resealing joints

S

Waste pipes, traps – replacement

S*

L*

Legislation, Proper Records must be kept – Testing

Water Sprinkler System (i.e. fire) New

L

N/m

Water storage tanks – cleaning and disinfection

L*

Legislation – Testing

Water risk assessments (Control of Legionella)

Water storage tanks and calorifiers – repairs including replacement of ball valves

Water storage tanks and calorifiers – replacement

S*

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

29


1.16

1.17

Decorations

External repainting

S*

Internal repainting including varnishing, sprayed finishes, fire retardant coating

S

Murals, painted insignia and other art work

S

Wallpapering or other applied finishes

S

N/m

Drainage (from school buildings) see also 4.3

Clearing blockages, cleansing channels and grease traps, emptying and cleansing septic tanks

S

Drainage pipes – clearing blockages, cleansing or jetting

S

Drainage pipes – repairs including replacement of collapsed or fractures pipes

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

30


Drainage pipes – up to substantial replacement (please see definition in part 1)

L

Manhole covers and frames, gullies and grids, grease traps, internal floor gratings, channels, rodding eyes.

S*

Manhole and inspection chambers – repair including repointing works and renewing benching

S*

Manholes and inspection chambers – replacement

Sewage pumps – clearing blockage or repair due to blockage Sewage pumps – replacement

1.8

L

S

L

Main Incoming Services to Point of Entry into School Buildings

Electric

L

Gas

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

31


Water – repair leak or burst within school boundary

L

Water – complete renewal of water main within school boundary

Items for Determination

1.19

School

L

Liability does not include any costs for water consumption

LEA

Comments

Notes

Mobile Classrooms Mobile Classrooms (Purchased) – internal repairs, internal, internal finishes, internal decoration, glazing

S

N/m

Mobile Classrooms – external repairs, redecoration, gas cases, locks, etc

S*

N/m

Mobile Classrooms (Purchased) – complete replacement

Mobile Classrooms (Leased) – vandalism repairs (including glazing), window grilles

L

S

N/m

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

32


2.

SCHOOL BUILDINGS – NON-STATUTORY

2.1

Swimming Pool

LEA provided) – hygiene, cleansing, cleaning, maintenance and repairs (internal and external)

2.2

S

Garage

Complete structure above base and foundations.

Garage – base and foundations

S

N/m

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

33


3.

OTHER BUILDINGS

3.1

School Meals Kitchen

Secondary Schools Only

Kitchens (including stores, toilet accommodation) – Maintain kitchen to LEA requirements including cleaning out drainage systems, internal redecoration, repairs to internal finishes, repairs or replacement of sanitary fittings

Refer to Premises LEA

S*

Kitchens integral to school building, (including stores, toilet accommodation) – external repairs and repainting (refer to Section 1 – School Buildings for clarification)

S

Kitchens detached from school building, (including stores, toilet accommodation and sole use dining halls) – external repairs and repainting

S*

Refer to Premises LEA

Kitchen refurbishment/enhancement works to meet legislation and food safety requirements (e.g. provision of additional ventilation, formation of antespaces and changing areas, decoration)

S*

Refer to Premises LEA

Extract ventilation and ductwork, filters, canopies, fans, motors etc – Repairs and maintenance including cleaning

S*

Refer to Premises LEA

Extract ventilation and ductwork, filters, canopies, fans, motors etc – Substantial replacement

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

34


Kitchen equipment leaks and repairs

S*

Refer to Premises LEA

Dining halls (not also used for teaching) internal repairs including redecoration

S*

Refer to Premises LES

Items for Determination

3.2

School

LEA

Comments

Notes

Primary Schools Only

School Meals Kitchen Kitchens (including stores, toilet accommodation) – Maintain kitchen to LEA requirements including cleaning out drainage systems, internal redecoration, repairs to internal finishes, repairs or replacement of sanitary fittings Kitchens integral to school building, (including stores, toilet accommodation) – external repairs and repainting (refer to Section 1 – School Buildings for clarification) Kitchens detached from school building, (including stores, toilet accommodation and sole use dining halls) – external repairs and repainting

L

S

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

35


Kitchen refurbishment/enhancement works to meet legislation and food safety requirements (e.g. provision of additional ventilation, formation of antespaces and changing areas, decoration)

L

Extract ventilation and ductwork, filters, canopies, fans, motors etc – Repairs and maintenance including cleaning

L

Extract ventilation and ductwork, filters, canopies, fans, motors etc – up to substantial replacement (please see definition in part 1)

L

Kitchen equipment leaks and repairs

L

Dining halls (not also used for teaching) internal repairs including redecoration

3.3

L

Dining Hall

(See notes above)

3.4

Caretaker’s House – as for main school buildings

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

36


4.

SCHOOL SITES

4.1

Site and Grounds Maintenance Access roads, bus parking and turning areas, car parks, paths and paved areas including kerbs, sleeping policemen and retaining walls thereto repairs

S

Access roads, bus parking and turning areas, car parks, paths and paved areas including kerbs, sleeping policemen and retaining walls thereto – up to substantial replacement (please see definition in part 1)

L

Boundary walls, perimeter fencing and gates and retaining walls thereto – repairs

S

Boundary walls, perimeter fencing and gates and retaining walls thereto – replacement

S*

Demolition and site clearance of large structures (removal of mobile classrooms) including making good of ground finish.

L

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

37


Demolition and site clearance of small structures (e.g. small outbuildings, sheds, incinerators, etc) including making good of ground finish

Items for Determination

S

School

N/m

LEA

Comments

Ducting etc. for extraction of underground deposits of radon/methane gas etc

L

N/m

Fire Hydrants – maintenance and servicing

L

N/m

Free-standing/fixed safety railings

S*

Gas meter chambers and utility housings

S*

Kitchen yards, bin areas, screen walls and fences

S*

Nursery play area fencing and gates – repairs/replacement

S

Nursery play area fencing and gates – up to substantial replacement (please see definition in part 1)

Notes

N/m

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

38


Painting of fencing, gates and railings etc

S*

Playground equipment and play court fencing – repairs/replacement

S

Playground equipment and play court fencing – up to substantial replacement (please see definition)

Playground and play court markings for games

L

S

Playgrounds – complete resurfacing

L*

Playgrounds and play courts – repairs

S

Playgrounds and play courts - sweeping of surface to remove gravel rash

S

Pointing to boundary walls, retaining walls etc

S*

Removal of contaminated fill (building area)

Health & Safety

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

39


Removal of contaminated fill (site works)

4.2

L

N/m

Steps and ramps to access buildings. Repairs and maintenance

S*

Steps and ramps within site. Repairs/Maint

S*

Underground ducts: services within ducts between school buildings - see relevant sub-section in Section 1 – School Buildings

S*

N/m

Underground ducts and duct covers for services between school buildings

S*

N/m

Cycle sheds, racks and blocks

S

N/m

Free-standing drinking fountains

S

N/m

Free-standing flag poles

S*

N/m

Site Fitments

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

40


Free-standing lighting standards – inspection

4.3

L

N/m

Free-standing lighting standards – repairs and replacement

S*

Free-standing school name board and directional signing

S

N/m

Sculptures, fountains and other site ‘features’

S

N/m

Drains – School Site

Ground and surface water pumps and chambers – cleaning, emptying and repairs

S

Ground and surface water pumps and chambers – replacement and servicing

S*

Sewage pumps and pump chambers – cleaning, emptying and repairs

S

Sewage pumps and pump chambers – replacement – up to substantial replacement (please see definition in part 1)substantial

SLA

L*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

41


Surface water drains – clearing blockages, cleansing channels and grease traps, emptying and cleansing septic tanks

S

Surface water manhole covers and frames, gullies and grids, rodding eyes

S*

Items for Determination

School

Surface water manholes and inspection chambers – repair including repointing works and renewing benching around the pipework

Comments

Notes

S*

Surface water manholes and inspection chambers – replacement

L

Surface water drainage pipes – clearing blockages, cleansing or jetting

S

Surface water drainage pipes – repairs including replacement of collapsed or fractured pipes

S*

Surface water drainage pipes – up to substantial replacement (please see definition in part 1)

LEA

L

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

42


5.

SECURITY MEASURES

Entry phones, door access systems

S

Intruder alarm systems (Governor funded or additions to system) – repairs, servicing and monitoring

S

Intruder alarm systems (LEA provided) – repairs

S

Intruder alarm systems (LEA provided) – servicing and monitoring

N/m

Breakdown of Asset Management Payment L*

Security fencing (around school buildings not site) – repair and maintenance

S

N/m

Security gates and grills to entrances and exits attached to school buildings including windows

S

N/m

Security locks (external windows and doors)

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

43


6.

Security locks (internal windows and doors)

S

N/m

Video surveillance system

S

N/m

S*

SLA

MISCELLANEOUS

Air conditioning – repairs and maintenance

Air conditioning – replacement

L

Anti-vandal paint to exterior of school buildings

S

N/m

Anti-vandalism measures, i.e. barbed wire, antiscaling devices etc

S*

N/m

Asbestos removal – inspection/air testing, applying sealant coats to asbestos surfaces for protection

L*

Work must be carried out be licensed contractor

Asbestos Register to be Consulted – http://staffnet/asbestos

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

44


Asbestos removal – specialist removal/replacement of damaged/disturbed asbestos based materials, planned or emergency

Bell/Clock Towers

L

S

Asbestos Register to be Consulted – http://staffnet/asbestos

N/m

Dry rot treatment including irrigation treatment to internal and external walls, replastering

L*

N/m Specialist work

Induction loop (i.e. for persons with impaired hearing)

L

N/m

Lifts, stairlifts, passenger lifts, goods lifts and hoists

L*

Statutory Requirements

Painted white lines for the partially sighted

S

Rodding drains (excluding kitchens)

S

Rodding drains (kitchens)

S*

Rodent and insect infestation measures

S

N/m

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

45


Sound proofing

S

Spraying for beetle, woodworm infestation

L*

N/m Specialist Work

Stained glass windows

S

N/m

Weather Vane

S

N/m

Works arising as a result of changes in legislation

Items for Determination

7.

N/m

School

L

N/m

LEA

Comments

INSPECTIONS AND SERVICING

Air conditioning equipment – service

S*

Stat SLA

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

46


Air compressors and pressure vessel servicing and inspection

S*

Automatic roller shutter door servicing including fire shutters

S*

Boiler servicing and gas heating equipment

S*

C.C.T.V. and video surveillance equipment

S

Class change bells and controls

S

Stat SLA

SLA

Stat SLA

N/m

Combined heat and power (C.H.P.)

L

N/m

Domestic hot water risk assessments (Legionella)

L

Stat Testing

L

N/m – Stat

Door access systems

Dust and fume extract systems

S

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

47


Electric window opener servicing

S

N/m

Emergency lighting – inspection and testing

S*

Stat SLA

Entertainment Licences and Inspections

S

N/m

External lighting – freestanding columns – inspection only

L*

External oil tank – inspection and testing

L

Fire Management Advice & Guidance - http://staffnet/FMFIRE

N/m

Extract fan cleaning and servicing – kitchens only

S*

Fan convector and unit heater servicing

S*

Fire extinguishers, blankets and hose reels

S*

Stat

Fire Management Advice & Guidance - http://staffnet/FMFIRE

Fire alarm servicing

S*

Stat

Fire Management Advice & Guidance - http://staffnet/FMFIRE

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

48


Fire suppression and sprinkler systems

L

Flush control systems - servicing

S*

N/m

N/m

Fume cupboard testing

L

N/m - Stat

Gas safety testing

L

N/m – Stat – EOT Check

Heat treatment equipment servicing only

L

N/m

Heating controls servicing and Energy Management Systems

Fire Management Advice & Guidance - http://staffnet/FMFIRE

S*

SLA

Intruder alarm servicing and monitoring (refer to Section 5 – Security Measures)

L.P.G. Tank inspections

Passenger Lift Servicing

L

S*

N/m

N/m – Stat SLA

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

49


Periodic electrical testing and inspection

L

N./m - E.T.

Personal attack systems - service

S

N/m

Pressurised hot water boilers

S*

Stat

Fire/intruder alarms - remove monitoring

L

N/m

Sewage pump service and inspection

S*

N/m – Stat SLA

Stage lighting inspection and testing

S*

N/m – Stat SLA

Stairlifts, goods lifts and hoists

S*

N/m – Stat SLA

Steel chimney and fire inspections and lightning conductor testing

Sweep air fan – inspection and clean

L

N/m

S*

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

50


Swimming pool – filter media inspection

S*

Swimming pool chlorination equipment – service and inspection

S*

Thermostatic mixing valves – servicing/cleaning

L

N/m Legislation

S-School: S* School (was LEA); L – LEA; L* - LEA withheld; N/m – not mentioned in CIPFA Document created in partnership with Education & Facilities Management (CB&PS)

51


Revenue Maintenance Division of Responsibilities