CLPOC Board Minutes

Board of Directors Meeting March 25, 2023 @ 9:00 a.m.

Attendee’s Role Present Absent Zoom (Z) In Person (IP)

Paul Szymkowicz President P

John Colley Vice President Z

James French Treasurer X

Steve Wilcox Secretary Z

Dan Altier Director IP

Steve Brandt Director IP

Shannon Hannon Director Z

Jerry Juncker Director IP

Linda Ricketts Director IP

Others in attendance – Greg Babbitt - General Manager, Kim Dowell – Controller, Kristin Wilcox – Safety Director/IT

1. Call to Order and Pledge of Allegiance – Meeting called to order by President Szymkowicz @ 9:00 AM and Pledge conducted.

2. Agenda Approval – Motion by Director Altier Support by Director Brandt, unanimous approval

3. Austin and Morton Township Reports – None

4. Presidents Report – President Szymkowicz gave a brief out; line of current and upcoming activities

5. Financial Report – Kim Dowell gave a brief overview of current status

COMMITTEE REPORTS

6. ACC Committee – Vice President Colley advised on current building and remodeling projects

7. CLA – Director Ricketts gave an update of CLA activities.

8. Executive Committee – President Szymkowicz gave an update on committee discussions

9. Finance Committee – Director Brandt for Treasurer French provided current Finance discussions

10. Strategic Planning Committee – Secretary Wilcox updated on committee activities

GENERAL MANAGERS REPORT a. Amenity Usage Report – None b. Departmental Report – In packet c. Reserve & Capital Project Update

– Updates provide by General Manager Babbitt regarding NorthStar, Physical financial reports, Golf, Member website, and Campground. Director Brandt gave a more detailed report on NorthStar.

1. Consent Calendar – Motion by Secretary Wilcox Support By Director Altier to approve of the Notes of the February 8, 2023 Workshop Meeting & Minutes of the February 25, 2023 Board Meeting and to Receive & File the February

Opening summer 2023! Big Rapids

14755 215th Avenue, Big Rapids, MI

2023 Check Disbursements. Unanimous approval.

2. Member Comments on action or discussion items – None

3. Items for Board Action a. MOTION TO APPROVE THE MISSION, VISION, and OVERARCHING GOALS – Motion by Secretary Wilcox Support by Director Brandt, unanimous approval. b. MOTION TO ADOPT THE OPERATING LINE-ITEM BUDGET FOR FISCAL YEAR 2024 BEGINNING APRIL 1, 2023 THRU MARCH 31, 2024, IN THE AMOUNT OF $6,025,224.00. INCLUDING, CONTRIBUTIONS IN THE AMOUNT OF $622,OO.OO TO THE REPLACEMENT RESERVE FUND AND IN THE AMOUINT OF $50,000 TO THE CAPITAL IMPROVEMENT FUND. AND

TO ALSO APPROVE REPLACEMENT RESERVE EXPENDITURES TOTALING $754,657.00. Motion by Director Brandt Support by Director Altier, unanimous approval.

4. Items for board discussion – a. MOTION TO SUSPEND THE MEETING RULES IN ORDER TO TAKE ACTION ON THIS ITEM – Motion by Vice President Colley Support by Director Altier, unanimous approval. MOTION TO APPROVE THE MICHIGAN LIQUOR CONTROL COMMISSION LIQUOR LICENSE RESOLUTIONS FOR THE APPLICATION DATES STATED FOR A SPECIAL LICENSE TO PROVIDE ALCOHOL. Motion by Vice President Colley Support by Director Brandt, unanimous approval. b. Rule Amendments – Presentation for discussion by General Manager Babbitt. No discussion at this time.

5. Member Comments – None

6. Director Comments – Comments by Vice President Colly, Director Hannon, Secretary Wilcox, and Director Altier

7. Member communications – Membership Fees due date, Rule Amendments hearing date, ember decorum when picking up membership materials.

8. Moved to executive session – None

9. Motion to Adjourn – Motion by Director Altier Support by Director Brandt, unanimous approval

Respectively submitted by Steve Wilcox, Board Secretary. (Minutes are printed as submitted.)

Board

Meeting April 22, 2023 @ 9:00 a.m.

1. Call to Order and Pledge of Allegiance – Meeting called to order by President Szymkowicz @ 9:00 AM

2. Pledge of Allegiance – Pledge conducted by President Szymkowicz.

3. Agenda Approval – Motion by Director Hannon Support bu-y Director Ricketts, Approve unanimously

4. Austin and Morton Township Reports – None

5. Presidents Report – President

Szymkowicz spoke on a variety of topics

6. Financial Report – Presented by Controller Dowell

1. ACC Committee – Vice President Colley updated on a variety of projects and new builds approved.

2. CLA – Director Rickets updated on current on planned activities by the CLA

3. Executive Committee – President Szymkowicz updated on the various general and legal discussions

4. Finance Committee – Treasurer

French updated on the current status of CL finances

5. Strategic Planning Committee – Secretary Wilcox updated on the approved portions of the Strategic Plan and the next steps in securing a full Strategic Plan

GENERAL MANAGERS REPORT a. Amenity Usage – No report b. Departmental Report – Refer to full report in the packet. Dennis Wolfe provided an in-person report on golf. c. Reserve & Capital Project Update –General Manager Babbitt discussed status of NorthStar and the indoor pool repairs