Suncadia - 2022 Community Events, Vendor Application

Suncadia Resort Community Events- Vendor Application Thank you for your interest in participating as a vendor in Suncadia Resort Events. Please complete the form in its entirety, incomplete forms will not be accepted. This application is for 2022 events only.

Select desired event(s) For events with multiple dates, you will have the opportunity to select your desired dates in the text box below. *Fees may apply depending what event you select* (Please see the requirements such as food trucks only or activity vendors only. Activity vendors only meaning face painting, henna tattoos, balloon tying, etc.)

Event Mother’s Day Market Date May 7th Time 10:00 AM – 4:00 PM Vendor Food Type Activity Product

Event Date Time Vendor Type

Event

Event Date

Neighborhood Block Party/Balloon Festival Date May 21st-22nd Time TBD Vendor Food Type Activity Product

Event Father’s Day Market Date June 18th Time 12:00 PM – 4:00 PM Vendor Food Type Activity Product

Fourth of July Celebration July 2nd 12:00 PM – 4:00 PM Food Activity Product

Nelson Farm Concert Series June 25th July 16th July 30th August 13th August 27th September 3rd Time 10:00 AM – 4:00 PM Vendor Food Type Activity Product Event Date Time Vendor Type

Art Festival August 20th 1:00 PM – 4:00 PM Food Activity Product 1

Event Date

Harvest Fest October 1st – 2nd October 8th – 9th Time 10:00 AM – 5:00 PM Vendor Food Type Activity Product

Event Date

Winter Fest – Holiday Bazaar November 25th November 26th Time 10:00 AM – 5:00 PM Vendor Food Type Activity Product

VENDOR DETAILS Company/Brand Website Instagram/Facebook Contact Name Contact Email Contact Phone Company/Brand Description

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DAY OF EVENT *VENDOR REQUIRMENTS* *By completing form and initialing, the vendor acknowledges that they are responsible for bringing these items. Suncadia will not be providing items for vendors* Canopy | Tables/Chairs | Own power cords | 10 x 10 pop-up tent with 35/40 lbs. weights per corner Initials: ______ If you are a food vendor - you are responsible for providing your own power/generator Initials: ______ FOOD TRUCK VENDORS - READ THE FOLLOWING: Food Truck or Food Tent not permitted in Kittitas County without 1-week advance notice and approved permit. Contact Lucy Garcia lucy.garcia@co.kittitas.wa.us or 509-933-8262.

Permitted with the Kittitas County Health Department (Local Food Trucks/Vendors) | Copy of Kittitas County Permit.

Requirements Out of Kittitas County Food Trucks who are wanting to do multiple dates can get copies of their plan review from their county and submit to Lucy to become full permitte d in Kittitas County for multiple dates and locations | Options available from Kittitas County Contact listed above.

TAX ID All vendors are responsible for obtaining any required licenses and/or permits required by the state of Washington, Kittitas County, and the city of Roslyn. A state tax ID number is required for all vendors selling taxable items. ☐ Agree Tax ID- enter if applicable: _________________________

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By submitting this form, you agree to all the following rules 1. Selling Time: Vendors are required to stay until closing unless they have received advance permission from the event manager. Vendors who sell out early should post a sign letting customers know that they have sold out and should not leave their stall/space and possessions unattended. 2. Set -up/Tear Down: All vendors must be at the event and ready to sell at least 30 minutes before the event starts. Vendors will load up unsold merchandise, take home all belongings and clean area/space/stall used and vacate the event site no later than 2 hours after event ends. Vendors are required to maintain their individual selling space in a clean, safe, and sanitary manner. All vendors are responsible for hauling away any trash or garbage that may be generated and provide their own receptacle. Vendors cannot use Suncadia receptacles to dispose of trash, waste, or unused products. Spaces will be assigned based on categories and power needs. 3. Vendor cancellations/refunds: Vendors must submit in written format (via email) any cancellation requests to receive a refund and all requests are subject to approval. The deadline for refunds is 14 days prior to the start of the event, requests made after this date will not receive a refund. It may take up to 4 weeks for a refund to be processed. 4. Signage: All vendors will post a legible sign, identifying the business/brand and where it is located. Regulations: Signs should not be smaller than 24 inches wide by 12 inches tall and cannot be taller than six feet by 2 feet wide – or be taller than the height of tent or truck.

Vendors will have their signs display before sales begin. Clearly marked price signage. 6. Selling Space: Vendor Sales Area must not extend beyond the allotted boundaries/space. 7. Vendor Vehicles, Loading/Unloading: Authorized vehicles are only allowed in designated areas of the Nelson Farm. Vendors must get permission to drive their vehicle to their unloading and loading location from the event manager.

The majority of vendors will load and unload in designated round-about or parking lot. If vendor receives permission to use vehicle in nelson farm, it must be removed by 9:30am. All vendors must abide by state and CDC covid safety rules and regulations. 9. Vendors must have proof of General Liability Insurance. ☐ Agree Suncadia Events Participation Disclaimer * We ask that all first-time vendors please submit a description of the company and product(s) they will be representing, this can be submitted in the form of an e-mail to: sallyconway03@gmail.com. Suncadia prefers one-of-a-kind custom products that are unique to each vendor. We encourage hand-crafted and homemade artisan products. Suncadia reserves the right to turn down any vendors at their discretion.

The undersigned is obtaining the right to use table space only and covenants to indemnify and hold harmless Suncadia from and against any and all liability, arising from injury to person or property, occasioned wholly or in part by any act or omission of Suncadia, any of its employees or officers, or by an any or omission of the lease, or of the guests, employees or invitees of lease. This includes theft or loss 4

of product(s) should you decide to leave your space unattended for any length of time, i.e., overnight, or prior to the event start date.

For any questions, please reach out to Vendor Coordinator - sallyconway03@gmail.com Please return your signed release form and payment to: Sally Conway PO Box 706 Cle Elum, WA 98922

_________________________________________ VENDOR SIGNATURE

___________________________ DATE

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