2025 HOD Workbook

HOUSE OF DELEGATES WORKBOOK AMEC 2025 April 16-20, 2025

St. Louis, Missouri

THIS DOCUMENT IS STRICTLY PRIVATE, CONFIDENTIAL, AND PERSONAL TO ITS RECIPIENTS AND SHOULD NOT BE COPIED, DISTRIBUTED OR REPRODUCED IN WHOLE OR IN PART, NOR PASSED TO ANY THIRD PARTY.

TABLE OF CONTENTS

General Information 1) Speaker of the House Welcome Address 2) House Rules Session 1: Virtual House of Delegates 3) 2025 SNMA Virtual HOD Agenda 4) 2024 HOD Meeting Minutes 5) 2024-2025 HBCU Reports 6) 2024-2025 Chapter Charter Applicants 7) 2024-2025 BOD Recommendations/Compendium

4 5

7 8 84 118 120

Session 2: House of Delegates at AMEC 8) 2025 SNMA In-Person HOD Agenda 9) 2024-2025 National Officer and Special Reports 10) 2025-2026 Elections Composite 11) 2025 Hall of Heroes Nominations 12) 2025 Emeriti Nominations

156 158 412 535 540

COPYRIGHT INFORMATION THE HOUSE OF DELEGATES WORKBOOK IS A PUBLICATION AND THE PROPERTY OF THE STUDENT NATIONAL MEDICAL ASSOCIATION (SNMA).

ALL RIGHTS RESERVED. DUPLICATION AND DISTRIBUTION, IN PART OR IN ITS ENTIRETY, IS STRICTLY PROHIBITED WITHOUT PERMISSION. CONTACT THE SNMA IF YOU NEED ASSISTANCE.

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

Members of the Student National Medical Association, It is my absolute pleasure to serve as your 2024-2025 Speaker of the House of Delegates.

I want to be one of the first to welcome you to this yea r’s House of Delegates, both virtually and in person, as well as to St. Louis, MO, for our 61 st Annual American Medical Education Conference. This year’s conference, entitled Higher: Surpassing, Optimizing, Advancing & Reimagining our Purpose, will consist of interactive workshops and sessions that will not only prepare premed and medical students in their journey to become influential physicians of tomorrow, but will also provide the opportunity to network with students and physicians from all over the country. We will have dynamic speakers and panels that will provide valuable insight into academic success, professional development, community engagement, and research.

Since its inception in 1964, the SNMA has challenged inequalities in health care and opportunity by serving underserved communities and advocating on behalf of minority students and physicians. In our current climate of uncertainty and political polarization, it is up to you, individual members who collectively form the powerful force that is the SNMA, to continue to be vigilant, active, and to participate in the political discourse that will shape our futures.

Many of you may be serving in the House of Delegates or attending AMEC for the first time. I would like to commend you on assuming a leadership role that is integral to the function of the SNMA. To mitigate any anxiety you may be feeling regarding rules and procedures, this workbook has been drafted for you with all the information you need to be well informed and engaged! The workbook begins with our House rules. I encourage you to review these rules as they will be essential to maintaining decorum throughout our sessions. At the start of each session, you will find a tentative HOD agenda ; please review each agenda prior to our HOD sessions. Your first task as a delegation will be to approve this agenda. Inside, you will also find HBCU reports, BOD recommendations, and national officer reports, which summarize the work that has been done in the SNMA this year. I encourage you to browse these reports, so that you can see the exciting programs and partnerships the SNMA has initiated this year, and perhaps be inspired to continue your involvement in leadership at a national level. You will also find a plethora of elections materials including national officer candidates, chapter charter applicants, and Hall of Heroes and Emeriti nominees. If you have any thoughts or questions, please do not hesitate to contact me at speaker@snma.org.

I ran to be your Speaker under the platform Informed and Engaged and have worked to ensure delegates have received all the information required to meet this expectation. I understand that the role of delegate comes with a significant sacrifice of time while at AMEC, and I thank you for your commitment to the SNMA. The National Board of Directors and I have worked diligently to shorten the HOD agenda , including moving several items to the virtual space, to allow you as much time as possible to enjoy workshops, receptions, and to browse the exhibit hall to network.

Let’s get ready for the greatest AMEC yet!

Sincerely,

Daja Martin 2025 MD Candidate | University of Mississippi Medical School Student National Medical Association National Speaker of the House of Delegates, 2024-2025

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

Attendance/Fine Policy − We recommend delegates arrive 15 minutes before the scheduled certification/checkin time. − There will be a fine of $1/member missing placed on each region, the proceeds of which go to the National SNMA Treasury. − SNMA chapters will be fined $15 for each time a delegate/delegates are not present in the HOD within 10 minutes of the scheduled start of the meeting, having checked in with their regional director. ** Closed/Executive session. Only those Active Members of SNMA who have been certified as Delegates and required BOD members may attend a closed session.

Robert’s Rules of Order − You must raise your hand and be given the floor before you begin speaking. − The speaker is the only person who may interrupt someone unless there is an incidental motion. − When you have the floor, you may propose one question or discussion point. For the sake of time, no multi-part questions will be recognized. − You may be recognized twice per motion per day. − Voting participants of HOD: SNMA chapter Certified Delegates only are allowed to: o Cast your vote on any proceedings once Mister Parliamentarian has confirmed to proceed, o Put a motion on the floor, o Second a motion, o Participate in discussion. − If you are not a voting participant, you are allowed to: o Participate in discussion. − You may receive one warning for not adhering to appropriate procedure and you may be removed for any further infractions.

Parliamentary Procedure − The Speaker or Parliamentarian will state the time limit for a given item in the agenda. − Per discussion point or question, you will be given 90 seconds to speak. − For discussion to extend time, only 3 mins will be allotted, and each recognized person will have 60 seconds to speak before we move to a vote.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Session 1: Virtual HOD Materials

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

SNMA 2025 Virtual House of Delegates Agenda Virtual Session March 30th 6:00 - 8:30 pm EDT (via Teams)

Clock 6:00 - 6:10 pm

Time (min)

III. Welcome from the Speaker

6:10 - 6:13 pm

3

IV. Procedural Review

6:13 - 6:20 pm

7

V. Approval of March 2025 Agenda

6:20 - 6:22 pm

2

VI. Approval of 2024 HOD Minutes

6:22 - 6:25 pm

3

VII. Partner Greetings

6:25- 6:33pm

8

I. Call to Order

10

a. Roll call by Region b. BOD Roll Call II. Call for Quorum*

a. Asian Pacific American Medical Student Association

2min

b. Latino Medical Association

2min

c. Student Osteopathic Medical Association (pre-recorded)

2min

d. American Medical Student Association (pre-recorded)

2min

VIII. State of the American Medical Association

6:33 - 6:43 pm

10

IX. State of the National Medical Association

6:43 – 6:53 pm

10

X. HBCU Reports

6:53 – 7:05 pm

12

a. Howard University College of Medicine

3min

b. Morehouse School of Medicine

3min

c. Meharry Medical College

3min

d. Charles R Drew University of Medicine and Science

3min

XI. Professional Board Member Report and Q&A

7:05 - 7:20 pm

15

XII. Strategic Planning Council Report and Q&A

7:20 - 7:40 pm

20

XIII. New Business

7:40 - 8:20 pm

40

a. New Chapter Charters

10min

b. Recommendations of the BOD

20min

c. Tabled Issues from 2023

10min

XIV. Announcements

8:20 - 8:25 pm

5

XV. For the Good of the SNMA

8:25 - 8:30 pm

5

XVI. Adjournment

8:30 - 8:31 pm

1

Total time

151

* = no established time included, done by Parliamentarian

** = closed session

Tentative Agenda – Subject to Change

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

2024 HOD Meeting Minutes

Student National Medical Association HOD Virtual Meeting 03/10/2024 National Officers Position

Abbreviation

03/10/2024

National Chairperson

Name Antonio Igbokidi

AI, NC

Present

National President

Veronica Mize

VM, NP

Present

National President Elect

Ja'Nia McPhatter

JM, NPE

Present

National Vice President

Adefolarin Alade

AA, VP

Present

National Treasurer

Stella Udoetuk

SU, NT

Present

National Secretary

Kritica Joshi

KJ, NS

Present

Speaker of the House of Delegates

Brianna Blake

BB, SOH

Present

National Parliamentarian

Daniel Nyancho

DN, NP

Present

Pre-Medical Board Member

Logan Dean

LD, PMBM

Present

Executive Director

Bridgette Hudson

BH, ED

Present

Immediate Past Chairperson

Denisha Thomas

NG, IPC

Absent

Immediate Past President

Nita D. Gombakomba

CT, IPP

Absent

Region I

Emmanuel Agu

EA, RD1

CA, RD3 Proxy

Region II

Marissa Pharel

MP, RD2

Present

Region III

Chukwudumebi "Dumebi" Atuegbu

CA, RD3

Present

Region IV

Kendra Moore

KM, RD4

SB, RD7 Proxy

Region V

Nikkisha Mills

NM, RD5

Present

Region VI

Hajara Ouattara

HO, RD6

CA, RD3 Proxy

Region VII

Stacy Bawuah

SB, RD7

Present

Region VIII

Oluwaseyi Olulana

OO, RD8

JSA RD10 Proxy

Region IX

Brianna Mosley

BM, RD9

JSA, RD9 PROXY

Region X

Jerome S. Arceneaux

JA, RD10

Present

Regional Directors

National Committees Academic Affairs, Joanne T. Pierre-Louis, JP, AA absent Academic Affairs, Temitope Adeleke , TA, AA absent Community Service, Miracle Rogers, MR, CS Community Service, China PIerrelus, CP, CS Convention Planning, Deborah Otuno, DO, CP present Convention Planning, Jeavanie Desarmes, JD, CP present Diversity Research, Alexis Mbakwe, AM, DRC absent Diversity Research, Erin Johnson, EJ, DRC absent External Affairs, Anastacia Azor, AA, EA absent External Affairs, Sydney Baltimore, SB, EA absent

HPLA, Torhiana Haydel, TH, HPLA absent HPLA, Karina Wang, KW, HPLA absent Internal Affairs, Chi Aguwa, CA, IA - absent International Affairs, Nikisha Campbell, NC, IntA - absent International Affairs, Dominique Cameron, DC, IntA - absent Membership, Oluwatosin Ibrahim, OI, MC – present Osteopathic, Jessica Prashad, JP, OC Osteopathic, Deborah Dele-Oni, DD, OC Publications, Mikayla Shields, MS, PC - present Publications, Oluleke Falade, OF, PC- absent

Professional Board Members Professional Board Member to EC, Love Anani, MD, LA, PBMEC – absent Professional Board Member, Donald Carson, MD, DC, PBM

Professional Board Member, Lisa Green, MD, LG, PBM Professional Board Member, Cornelius Jamison, MD, CJ, PBM

Emeritus Members National Chairperson Emeritus

Dr. Sharon D. Allison-Ottey

National Chairperson Emeritus

Dr. Renee Volny-Darko. Renee Volny-Darko

National Chairperson Emeritus

Dr. Tyeese Gaines

National President Emeritus

Dr. Brandi Freeman

National President Emeritus

Dr. Kameron L. Matthews

National Vice President Emeritus

Dr. Priscilla Mpasi

National Professional Board Member Emeritus

Dr. William Hines

National Professional Board Member Emeritus

Dr. Dale Sanders

Strategic Planning Council Chief Planning Council Member

Dr. Emily Cooper

Associate Planning Council Member

Dr. Anthony Kulukulualani

Associate Planning Council Member

Dr. Nathan Lott

Associate Planning Council Member

Toddchelle Young, MPH

Corporate Planning Council Member

Dr. Teresa Malcom

Regional Roll Call Mighty Region 1 Legendary Region 2 The Trifecta, Region 3 Region 4 the Culture The Empire, Region 5 The Dynasty, Region 6 Seventh Heaven, Region 7 The GREAT! Region 8 Lifeline, Region 9 The Legacy, Region 10 Attendance Link: https://forms.office.com/r/2JAnN89ACv Guests Anna Amune Region 3 BOD Guest, APAMSA rep, Joyce Lee Guest Kiera Wallace Region IV ARD North Guest, Amira Aladetan, Prospective Chapter Carleton College, Region II

Guest; Region 9; Jacobs School of Medicine; Teara Robinson Guest, Tiffan Nyamao, Prospective Chapter Carleton College, Region II Guest, Region 3 BOD, Chukwudera Okolo

Guest Kailyn Geter Region 6 ARD Guest: Carlissa Hill, Region 10 MAPS Liaison Guest, Lyndia Walker, PMR Region X Guest, Region 3 BOD ARD-West, Radonis Grissom Guest, Nia Bard, Region 10 Guest, Region 10 ARD Adaku Ikoh

Guest, MSPA Executive Director, Austen Ott Guest, Jessica Isibor, Region 10 Guest, Region X, Kui Kabithe Guest, Region 2 Prospective Chapter Carleton College, Tiffan Nyamao

Departures

I. Call to Order: 5:28 PM EST II. Housekeeping III. Call for Quorum: 5:48 PM EST IV. Welcome from Speaker – BB, SOH V. Approval of March 2024 Agenda a. AI, NC: Moved the motion. b. JSA, RD10: Seconded. c. Moved and properly seconded. d. Discussion: None e. Vote i. DN, NP: The approval of agenda passes.

VI. Approval of 2023 HOD Minutes a. Entertain i. NM, RD5: Moved. ii. OJ, MC: Seconded iii. Moved and properly seconded iv. Discussion: None v. Vote 1. DN, NP: Majority vote, HOD minutes from 2023 have been approved.

VII. Procedural Review a. Robert’s rules of order.

i.

ii. b. Virtual Housekeeping

i.

VIII. Partner Greetings a. Medical Student Pride Alliance: Austen Ott, MSPA Executive Director b. Asian Pacific Islander American Medical Student Association: Joyce Lee, National President i. The most powerful collaborations we have had with the SNMA is at a local level.

National marrow donor program and be a match registry. This is the help increase the chances of those with minority backgrounds to have a better chance at finding a mathcing. Thank you so much. c. American Medical Student Alliance: Rohini Kousalya, National President. i. Hi everyone. We’ve been around since the 50’s, for 74 years. Weare also workign on different projects, weorking on initiatives to help with racial inequity. Future physicians for change May 30th d. Student Osteopathic Medical Association: Riya Nag, Diversity Equity and Health Initiatives Directors IX. New Business a. New Chapter Charters i. JSA, RD10: There is one chapter missing from Region 10, the MAPS Chapter from University of Kentucky. I would like to entertain a motion to add this chapter to the charter list. ii. AI, NC: Moved iii. CA, RD3: Seconded iv. Discussion: None v. Vote 1. DN, NP: Motion passes.

b. Recommendations of the BOD i. BB, SOH: Entertain a motion to approve the compendium and recommendations as presented in the virtual HOD book.

1. JSA, RD10: Does that include the minutes from yesterday’s BOD meeting? a. DN, NP: The compendium’s cut off was January 31st. b. BB, SOH: Given the date that Mister Parliamentarian It will be included in next year’s meetings.

2. AI, NC: So moved.

3. JM, NPE: seconded ii. Moved and properly seconded. iii. Discussion: None iv. Vote: Motion passes with a 2/3 c. Tabled Issues from 2023 – KJ, NS i. None X. Hall of Heroes Nominations, AA, VP a. No submissions yet, but the deadline is today! If anyone wants to nominate someone today, you can do so right now. i. CA, RD3: Questions are there any criteria for nominees? ii. AA, VP: Yes, there is a list of criteria. I can read it off right now. For Hall of Heroes. Chosen inductees are administrators, physicians and lay individuals that have had a significant impact on supporting current and future SNMA members and championing the cause for a diverse physician workforce. iii. Huge honor to honor someone at the 60th anniversary. iv. AI, NC: I would like to nominate Dr. Lisa McBride. She was the DEI chair at Dartmouth. Was previously the chair at TCU and PCOM. She has supported chapters from many different institutions.

1. AA, VP: Thank you Mr. Chair. We have one nomination. I appreciate it. v. OJ, MC: I just wanted to say that, Madam NVP if we have those that we nominate please also fill out the form so we have the logistics.

XI. Announcements a. Dates/Times of the HOD

i.

XII. For the Good of the SNMA

a. BB, SOH: For the good of the SNMA we’ve surpassed expectations. We were expected to end at 7:30 PM EST, instead of 6:42 EST. b. AI, NC: For the good of the SNMA, XIII. Adjournment: 6:44 pm EDT. a. Entertain a motion to adjourn meeting. b. VM, NP: So moved c. JM, NPE: Seconded. d. Discussion: i. JSA, RD10: Friendly amendment, to change from EST to EDT. e. Vote i. Ayes have the motion. f. Meeting adjourned.

Student National Medical Association HOD Meeting 03/28/2024 National Officers Position

Abbreviation

03/28/2024

National Chairperson

Name Antonio Igbokidi

AI, NC

Present

National President

Veronica Mize

VM, NP

Present

National President Elect

Ja'Nia McPhatter

JM, NPE

Present

National Vice President

Adefolarin Alade

AA, VP

Present absent

National Treasurer

Stella Udoetuk

SU, NT

Present absent

National Secretary

Kritica Joshi

KJ, NS

Present

Speaker of the House of Delegates

Brianna Blake

BB, SOH

Present

National Parliamentarian

Daniel Nyancho

DN, NP

Present

Pre-Medical Board Member

Logan Dean

LD, PMBM

Present,

Executive Director

Bridgette Hudson

BH, ED

Present

Immediate Past Chairperson

Denisha Thomas

NG, IPC

Absent

Immediate Past President

Nita D. Gombakomba

CT, IPP

Absent present

Region I

Emmanuel Agu

EA, RD1

presnt

Region II

Marissa Pharel

MP, RD2

Present

Region III

Chukwudumebi "Dumebi" Atuegbu

CA, RD3

Present

Region IV

Kendra Moore

KM, RD4

Presen

Region V

Nikkisha Mills

NM, RD5

Present

Region VI

Hajara Ouattara

HO, RD6

Present, CA RDProxy

Region VII

Stacy Bawuah

SB, RD7

Present, RD4 Proxy

Region VIII

Oluwaseyi Olulana

OO, RD8

Present, JSA RD8 Proxy

Region IX

Brianna Mosley

BM, RD9

Present, JSA RD9 PROXY

Region X

Jerome S. Arceneaux

JA, RD10

Present

Regional Directors

National Committees Academic Affairs, Joanne T. Pierre-Louis, JP, AA absent Academic Affairs, Temitope Adeleke , TA, AA absent Community Service, Miracle Rogers, MR, CS Community Service, China PIerrelus, CP, CS Convention Planning, Deborah Otuno, DO, CP present Convention Planning, Jeavanie Desarmes, JD, CP present Diversity Research, Alexis Mbakwe, AM, DRC absent Diversity Research, Erin Johnson, EJ, DRC absent External Affairs, Anastacia Azor, AA, EA absent External Affairs, Sydney Baltimore, SB, EA absent

HPLA, Torhiana Haydel, TH, HPLA absent HPLA, Karina Wang, KW, HPLA absent Internal Affairs, Chi Aguwa, CA, IA - absent International Affairs, Nikisha Campbell, NC, IntA - absent International Affairs, Dominique Cameron, DC, IntA - absent Membership, Oluwatosin Ibrahim, OI, MC – present Osteopathic, Jessica Prashad, JP, OC Osteopathic, Deborah Dele-Oni, DD, OC Publications, Mikayla Shields, MS, PC - present Publications, Oluleke Falade, OF, PC- ase

Pu

Professional Board Members Professional Board Member to EC, Love Anani, MD, LA, PBMEC – absent Professional Board Member, Donald Carson, MD, DC, PBM

Professional Board Member, Lisa Green, MD, LG, PBM Professional Board Member, Cornelius Jamison, MD, CJ, PBM

Emeritus Members National Chairperson Emeritus

Dr. Sharon D. Allison-Ottey

National Chairperson Emeritus

Dr. Renee Volny-Darko. Renee Volny-Darko

National Chairperson Emeritus

Dr. Tyeese Gaines

National President Emeritus

Dr. Brandi Freeman

National President Emeritus

Dr. Kameron L. Matthews presnt

National Vice President Emeritus

Dr. Priscilla Mpasi

National Professional Board Member Emeritus

Dr. William Hines

National Professional Board Member Emeritus

Dr. Dale Sanders

Strategic Planning Council Chief Planning Council Member

Dr. Emily Cooper

Associate Planning Council Member

Dr. Anthony Kulukulualani

Associate Planning Council Member

Dr. Nathan Lott

Associate Planning Council Member

Toddchelle Young, MPH

Corporate Planning Council Member

Dr. Teresa Malcom

Regional Roll Call Mighty Region 1 Legendary Region 2 The Trifecta, Region 3 Region 4 the Culture The Empire, Region 5 The Dynasty, Region 6 Seventh Heaven, Region 7 The GREAT! Region 8 Lifeline, Region 9 The Legacy, Region 10 Attendance Link: https://forms.office.com/r/2JAnN89ACv Guests

Dr. Michael Herald, Life Member Deja Martin, HOD Subcommittee Dr. Brana Harry, Past A lot of stuff, Life Member Past SPC, RD6 Kayla Irons,

Guest; Region 9; Jacobs School of Medicine; Teara Robinson Guest, Tiffan Nyamao, Prospective Chapter Carleton College, Region II Guest, Region 3 BOD, Chukwudera Okolo Guest, MSPA Executive Director, Austen Ott

Departures Guest: Carlissa Hill, Region 10 MAPS Liaison Guest, Lyndia Walker, PMR Region X Guest, Region 3 BOD ARD-West, Radonis Grissom Guest, Nia Bard, Region 10 Guest, Region 10 ARD Adaku Ikoh

Guest, Jessica Isibor, Region 10 Guest, Region X, Kui Kabithe Guest, Region 2 Prospective Chapter Carleton College, Tiffan Nyamao

I. Call to Order: 4:24 PM EST II. Quorum is met DN – HOD and BOD III. Speaker Greeting (insert) IV. Approval of the Agenda a. LB, PBM moved b. Seconded by TEU, Region 1 c. Discussion: None d. Vote: Majority – Aye V. Mission Statement a. NPE candidate VI. Robert’s Rule of Orders a. Reviewed by BB, SOH VII. HBCU Annual Reports a. Morehouse School of Medicine, Myla Griffin, CP Morehouse i. History of Morehouse 1. Founded in 1975, became independent in 1981 2. Address primary healthcare through program and ii. Mentorship 1. Outreach to schools from Georgia and Alabama a. First look volunteering to help undergrad students with MCAT and improve medi school admissions b. Peer Mentorship i. Second years assisting first years to help with research engagement c. MSM x Students 2. Wellness Events a. Field day 3. Fundraising iii. Morehouse Mission x SNMA Mission 1. More interprofessional collaborations

2. Collab with Emory 3. Continued mentorship b. Meharry Medical College, Morgan xx ,CP of Meharry Medical College (4th year and matched at peds!!!) i. Med-Ed Series 1. M1-M4s to help with assistance of medical school a. Clinicals, 4th years ii. MAPS 1. What’s in our medical bag?

2. Hot chocolate school TSU iii. PMED 1. Mentor Hub Series 2. Medical School Panel iv. HIV v. YSEP 1. Lunch Buddies: Middle school vi. BASE 1. STEM Showcase vii. HPEP 1. What’s in our medical bag – accorss the committee viii. Career Development 1. Financial wellness ix. Fundraisin 1. Melanin Med 2. Crew Neck x. Community Involvement 1. Down Syndrome Awarenes 2. Feed the children 3. BRCA xi. RLI/NLI Hosts 1. RLI – Virtual 2. NLI – In person xii. Social Events 1. Backyard BBQ 2. Taco Tuesday a. Art music scene xiii. AI, NC: Meharry is one fo the premier, testament to Meharyy being the founding chapters of SNMA and have done a phenomenal job as well c. CDU/UCLA i. BB, SOH : Note that CDU was a new chapter charter. Joining UCLA this time but will be having own presentation next year. ii. Dorian Karykin, UCLA/CDU and Co-President Presenting CDU/UCLA 1. Picture of Eboard: serving the students 2. Fostering Community

a. Within the UCLA/CDU community b. One-year curriculum i. Carve out space for Black students 1. Women’s Empowerment Brunch 2. Holiday Gala 3. Camping Trip 4. Tetrology de Fallot movie c. Community Service i. Water Drop for unhoused indviduals ii. Project Santa Clause – for the youth of the community d. Difficulty and Necessary Convos i. Creating space to existi 1. Training While Black partnering with behavioral helath center ii. First Interventional Radiology iii. Rap n Snack 1. Faculty hosted at home and takl about what’s happening e. What’s Next!? i. Admit weekend – second look for admitted students ii. Clerkship panel with MS2s iii. Black Maternal Health Week iv. Community Health Fair in South LA v. Welcome BBQ c/o ‘28 3. Charle Drew University a. South LA, founded in 1966 b. Equitable medical education c. As of 2023, one of the only HBCU in d. Our inagural March 10, 2024 approved e. 30 general student members, 10+ national members f. Pillars of Focus i. Collective Well Being ii. Mentorship iii. Community Impact g. Events i. Dreaming of Freedom ii. Divine d. Howard University, Elija xx i. Highlights 1. Focused this year on community serviece within the DMV area and the youth in the area. a. Halloween Harvest, youth in elementary school and recreational center. Decent time. b. My mental health and me

c. d. e. f. g.

Cancer screenings in the area Middle school and cadaver labs Baltimore museum experience and give students an example Power hour Various high schools, elementary, middle i. Welcome back h. MAPS Chapters i. Coordinated mentor/mentee match program ii. 80 premedical students i. Fundraising i. 1000 net profit ii. 5 more events left for the end of the year. e. BB, SOH: This is the time to switch delegates and reestablish quorum. i. SKU, Motion ii. OORD8 Second iii. Discussion: 1. My name is NG, IPP – first of all I'd like to congratulate all your chapters and all the work that you hae done. I wanted to give a very public shoutout. What i wanted to say as you do the work thorughough the year really think about measuring the affect. Poll the members. Poll the community. Really figure out how impactful the work you are doing.

You need to attach numbers to the work that you are doing. One of the biggest challenges is that DEI is under attack. This is just another thing that we have to fight. If we want to argure our relevance we hav eto have the data behind. Work with the national oragnization. To continue to support you. Wehther you are looking for grants or what not. And arguing with the isntutiton. iv. Vote 1. Ayes 2. Nays 3. Abstention 4. Madam SOH ayes have it.

5. Reports have been approved.

VIII. Giving Break a. What number president was NG, IPP i. TW, 59th president IX. National PMBM Report a. Programming i. National Mentorship Match 1. Focus on students that are applying in the upcoming year. We have over 100 premedicals sign up and 80 mentors sign up. We tried to make sure mentors and mentees were in the same region. We were able to successfuly match everyone . Our last PMBM started and we hope it continues

ii. PostBacc Initiative 1. Started by 2022-2023 Miracle. It has grown. In our groupchat there’s about 500 members in the chat and we host 2x a month meetings and try to run it similarly to a MAPS chapters since many of th students are not associated with an institution. We also tailor programming to postbacc students. What kind of job is tailored to postbacc student and gap year student.

2. 10 scholarships from Blueprint awarded. iii. Social Aspect of Becoming a Physican and medical Student 1. Muslim student visibility a. Sudanese and Palestinian students speaking 2. Different healthcare career paths. a. Attacks on DEI – affecting medical chapters and students 3. Social Justice Webinar iv. XX [RELISTEN] v. Questions/Concerns 1. OO, RD8: I want to commend you for your work.

2. JSA, RD10: I too would liek to commend you. I know that it has been a difficult year wiht MAPS. And will please madam SOH to approve your report with accommodation.

3. BB, SOH: I will now close the floor for questions or concers.

X. SPC Report, Dr. Cooper a. [Relisten to report] b. Steps 4-5 i. Big picture goals c. Current State Analysis i. 37 responses in the analysis ii. Primary Themes 1. Rapid turnover, difficult to maneuver 2. Gaps in the policy and procedures in the PPM 3. Dissemination in the boards and the chapters 4. Working with HQ to ensure that burden is not on med students 5. Website navigation is challenging 6. Looking at political landscape d. Strategic Plan One-Pager Goals i. Operation Managment 1. Goal 1: Organize the staffing of National HQ for efficient and effective management of SNMA administrative tasks.

2. Goals 2: Address the decaying superstructure of HQ Building ii. Finance Development 1. Increase corporate sponsorship for AMEC and fiscal year targets 2. Utilize partnernships and corporate circiles toincrease soruces of giving 3. Increase number of grants obtained and retain grants annually 4. Increase revenue from membership through targeted marketing

5. Maintain relationships with fcurrent and past sponsors iii. Marketing 1. Maximize digital media presence 2. Develop programming analytics a. Launch data/program analyst b. Analyze data 3. Enhance public and membership access to information. a. Provide accessible summaries of BOD iv. Membership 1. Recruit and retain a diverse membership in all membership categories 2. Provide members with benefits that are easily accessible 3. Support members in academic and research pursuits to ensure their professional development 4. Offer leadership opportunities to members 5. Ensure the activities and programming of the SNMA reflect the diversity of its membership and communities served 6. Streamline all programming and initiatives v. Governance 1. Ensure a good working knowledge of the PPM by organizational leadership 2. Develop succession planning so that incoming BOD is prepared to lead vi. Conclusion 1. This is a high-level, what are the big-picture items that we want to focus on. We don’t want to get caught up in the minitua, they boxed us into this. We're going to review that plan for onboarding and training. We’re going to review to ensure the goals make sense. We’re going to work with each board to ensure that the SP is working with the goals. e. Questions: i. JSA, RD10: I have a couple questions. The first has to do with membership and utilizing the website. I would like to know what you specifically envision for that? I know when I look at the website and some parts relfect current administration but others that donet. What do you propose for the next administartion, charge, etc to ensure it’s up tod ate 1. Dr. Coopers, SPC: Making it easier to navigate. That would be one thing.

Making clear thing – training, research resources. We need to look at it first, figure out where it bulky and then ensure that it is user friendly with our members. Having our members only section and make sure it’s helpful. We welcome all thoughts and ideas. ii. JSA, RD10: You did mention, updates to the PPM and making it accessible. Could you expand on that a little. I know that there are certain roles and responsibilities for the Parliamentarian since you want to be intention about accessible PPM? 1. Dr. Cooper, SPC: Is it not accesible for the members to acess PPM? a. JSA, RD10: It is, but how to make it accessible.

b. Dr. Cooper, SPC: Looking how to streamline, that maybe somethign we work on with a consultant vs a medical students.

Those PPM amendments do have to go through an approval process, that woudl go through appropriate process. Not an easy – lets get it done in a mnotnh iii. BB, SOH: By show of hands who does know what the PPM is? Who does not know? Let’s have our parliamentarian review the PPM. 1. DN, NP: It is the grounds for our Policy and Procedural Manual. You can find it on the website *HERE*. iv. SKH, MSUCOM: Backpacking off the question of the PPM. Sorry if I missed this.

Did you guys ever discuss hosting training for chapter members? I know our chapters have a turnover every year, and it’s difficult to train them XI. Entertain a motion to approve Madam PMBM a. JSARD10, b. LG, PBM c. Discussion: xx d. Vote: Ayes have majority XII. NFLP – unable to give report today a. Point of information: NG, IPP – When will be hearing from the NFLP b. AI, NC Originally we wanted to hear from them at the BOD meeting. I didn’t want to have it at an open f XIII. Floor Nominations for those running for HOD Elected Officials, JM, NPE a. NPE: i. Floor nominations are closed. Three candiadates, no candidates from the flor b. NVP: i. Any nominations from the floor?

1. None from the floor. Nominations are closed. With two applicants for this candidacy. c. SOH: i. Any nominations from the floor?

1. None from the floor. Nominations are closed. With two applicants for this candidacy. d. Parliamentarian i. Any nominations from the floor?

1. None from the floor. Nominations are closed. With two applicants for this candidacy. e. Professional Board Member i. Any nominations from the floor?

1. None from the floor. Nominations are closed. With 1 applicant for this candidacy. f. BB, SOH: Please download this application for smooth election process.

XIV. National Treasurer Report: CLOSED SESSION – SU, NT a. Introduction SU, NT

i. [Insert speech]. Report will go through financials this year and things that were accomplished this year. b. Financial Snapshot i. Bank of America Accounts 1. Checking: 2.1 million 2. Savings: 250 3. A to Z Scholarship – Merrill Lynch 4. Total: 2.39 million all around ii. Merril Lynch Investment Accounts 1. [Insert screenshot] 2. January NLI went ahead and moved forward to provide allocations to all of these accounts, any money made went ahead and resdistributed money to provide financial security. Some fo these numbers grow due to allocations found. Fluctuations in stock market allowed funds to grow as well.

3. Jeffery Sterligng Accounts: 144,000 can provide scholarships to premedical students in need at any part of the their journey 4. Wamt tpo thank Dr. Sterling for the SNMA, general endowment has grown significantly 5. Hope to continue to grow 6. Scholarship fund: 10,000 -> 65000 7. Buidling fund: dedicated to making sure that building in DC is properly maintained – 72,000 8. Operational Reserves acocunt: 700,000 9. A to Z : 20,000 10. Increased investment to 1.5 million dollars. c. Progress of Year-Long Goals i. Goal #1 Reestablish Finance Committee 1. Progress: The NFCC convened monthly and addressed the folloiwng subject: a. Audits b. Regional Bank Account Mangement c. Regional Nonprofit Tax Compliance d. Regional Treasurer Workshops and Training e. Standardization of the Reimbursement Process f. National Account Investment Strategies and Reallocating g. PPM Amendments h. Microsoft 365 Licenses 2. Announcing the SNMA Travel Scholarship Fund a. 10 $500 scholarship to AEMC ii. Goal #2: Establish the Business of Medicine/Entrepreneurship Initiative 1. Progress: Business of medicine subcommitt established but many initiatives required funding that was not approved by national treasurer.

2. Suggestions: a. Reconsider the role finance committee has with programming, but i think it is something the organization should consider moving forward. iii. Goal #3: Develop Amec Financial Strategy 1. Suggestion: Should not be a paradigm with pending. Readjust for following years d. Specific Concerns for Financial Liabilities to SNMA i. Kudos to RDs, RTs and myself to help with resolving issues in the future. ii. Presents a major liability iii. Liabilities in Regional Bank Account Managment 1. NP: Time out a. LG, PBM move to extend Madam Treasurer time 5 minutes, b. AK, SPC Second c. Discussion i. KM, RD4: I want to emphaize to chapters and delegates that this is very important infromation. Soemthing we need to make sure that we discuss. d. Votes: Ayes have it.

2. Continued report a. Reconciliation i. Attempts to reconcipe specific concers there were services offered to regins to meet with accountant and regional treasurers. ii. Treasurer workshops iii. Regaining NPO status for some regions. b. Suggestions for Future: i. Additional HQ oversight for regional operations to oversee nonprofit status, tax compliance, bank account managment, and overall busienss and operation continuity from term to term. ii. Some ways to relieve burden, movign forward we have proper standardization movign forward. c. All in all accomplished a lot financially and got back on track where we needed to be. e. Questions (3 minutes) i. OO, RD8: I think just because we are in the hosue now, I’d like to make some clarity what regional treasurers noticed. I think the dynamics in each region is different, I want to give some clarity with some issues that arose in different regions. I’m just concerned that we leave thinking that there is mismanagement of funds.

1. SU, NT: some issues have been resolved. Not every region has experiences what has happened here. Soemthing that affects every region – past officers being on the bank accounts – that is a liability

because these students are now full physicians and can make decisions on these bank accounts. Every regional treasurer was taxed with putting together an EOY fiscal report. The regional treasuser will be able todiscuss that with their regions during meetings ii. NG, IPP: Tysm for your report. A question i had regarding a reccommendation – tax stuatus, NPO status, my question was how do you oversee that oversight in administrations to come – you're the chair elect – our incoming chair. Can you walk us through that process? With that in midn, how do you see that overnight.

1. SU, NT: I can provide some information with that overshigh. I’m still talking to our legal counsel. I’ll be working with the new board to figure out what can be feasible on their end and what’s best practices on their end as well. The ways that HQ can provide that assitance as well. Some regions needed assistance with communicating with the banks and what not. To prove whatever they needed to prove to the IRS. Wwe can talk about the more formal process of what that looks lik.

2. BB, SOH: That is all of our time. a. JSA, RD10: I move that we give 10 additional minutes for the discussion. i. OO,RD8: Seconded ii. Discussion: 1. JF, Past Board Member: Just because you get 10 minutes, doesn’t mean you have to take it iii. Vote: Nayes have majority XV. Chairperson Report a. JSA, RD10: Can we do a count of the individuals per region? i. BB, SOH: Establish quorum and then vote to extend time b. Regions: i. RD1: 8 votes ii. RD2: 17 votes iii. RD3: 17 votes iv. RD4: 23 votes v. RD5: 18 votes vi. RD6: 20 votes vii. RD7: 23votes viii. RD8: 12 votes ix. RD9: 13 votes x. RD10: 24 votes 1. 175 votes xi. We are at quorum c. BB, SOH: Entertain a motion to extend the meeting by 45 minutes i. LG, PMBM: Point of ifnormation: Just because we extend by 30 minutes, we do not have to take the whole 30 minutes. The time frame is a maximum

ii. AI, NC: Just two items left, my report and emeritus nomination report is somethign very special to earn the highest honor for the futre. I hope we can just push this forward to move this quickly, the rest of our night libaciously lee. iii. Entertaining a motion to extend the meeting by 45 minutes to listen to our Chair report and receive National Emeritus 1. NM, RD5: Moved by 2. SPH, MUSCOM second 3. Discussion: a. LA, PBMECIf this fails and we don’t extend, do we go later tomorrow or go earlier tomorrow at 7:30am? b. BB, SOH: If the motion was to fail we would have to extend it tomorrow? That is it c. SPH, MSUCOM: We have to talk about it at some point, tomorrow, friday – from experience that is not a lot of fun. I’d rather we keep calm and quiet. d. OO,RD8: How much time would this take for Chairs’ report? i. The time for NC and Emeritus would be 18, 15. e. OO, RD8: would you be open for 30 minutes friendly amendment. f. AI, NC: Idk if 30 minutes would be friendly, and we get to 30 and have to vote again. I think we’re asking for 14-13 maximum minutes. I think we justified talking about it, can we just vote. g. BB, SOH: Amendment not foudn firendly h. MH, CSUCOM: I do want to point out regional meetings to give delegates and time to use the bathroom and time. i. BB, SOH: Closing discussion.

4. Vote to extend meeting by 45 minutes: a. Majority Ayes. Extend by 45 minutes XVI. Chair Report: a. Honor to serve you all and the SNMA. For me I didn’t know about the SNMA until the PostBacc, when and if the spirit moves you all. b. Our Mission i. [insert] c. Vision of SNMA i. On Website d. House of SNMA – Restoring our foundation i. Leadership, development and communication practices 1. [Screenshots] e. Accomplishments over the past year i. [insert screenshots] ii. PBMS and Emeriti to support students through Match and SOAP – want to create a formal process. Every board member should have optiimal support. iii. Strength and weaken skills 1. Suggestion for future: knowing leadership skills, strength and wekeanss.

iv. v. vi. vii. viii. ix. x.

Communications : not fully able to do due to limitations of NLI NCCs and vice presidnes Framework for chair elect and onging efforts Board ad being intentional about NCC and etc.

More define roles of HQ staff Mindframe and snippet Utilization of Calendar Invites for the Chairs position to triage meeting 1. Secretaries and email would be advantageous 2. Membership and reconstructurign and transitoning xi. Membership Reconstructuring 1. MAPS members a. 2,4-year membership s b. 1-year membership 2. Finance committee reconstructuring xii. Grants Subcommittee 1. RT9 did phenomenal work 2. Empowerign grants and committee 3. Variety of consultants, handful of grants that werent 4. Grants a. AstraZeneca Renewal Grant i. Last year 200,00 ii. Now received a new grant $300,000 iii. Directly into community service protcol. b. First successful external audit, i. Need more to be competitive ii. Ultimately hiring grants consultant iii. Writing grants 1. To do more programming xiii. National Dairy, Leukemia, shocked about how many people want to come to table . How they want to progress. xiv. Leaned to corporate sponsorships, presidents luncheon, membership, etc xv. Dartmoth – Dr. Malcom financial consitutent xvi. Worked with HQ with anni sponsorship xvii. Updated from virtual lens xviii. 20% sponsors from previous years f. Activating parliamentiar i. Renew ii. Additional help parliamentarian needs due to turnover g. Increase comms between BOD and regional needs and HQ to fortify relations i. Activated Treasurers, Secretary and SOH 1. To ensure HOD is run smoothlessly h. Suggestions from the Future Operational

i. Intentional about HQ staff. There was a lot of folks that were missing throughout the year, but HQ had difficulty doing things. We always talk about the bolstering of the HQ staff i.

SPC

i. Utilization of AstraZeneca Grant ii. Able to be succesful with grant, able to disseminate and community service protocol. iii. Target marketing – community service, creative profit opoprtunity and increas marketing budget. Barbershop events iv. DN, NP: TIME j. Questions i. Dr. Allison-Ottey, : Chair of the board is the CEO fo the organization. I’m uncomfortable rushing through the business of the organization. If there’s something important to talk about, I’d like to hear you say those parts of the report.

1. AI, NC: Thank you Dr. Ottey. Talkign about recognition – National Entity – GMA SNMA. Face value and we are ii. Our website is bad, the information is not there and not accessible the way. If we have 2.5M dollar the way we do – the website we have should be more acessible. I spoke about our issues with the campaign – we only raised $120,00 for the 600 for 60th. We do have money with WCRJF we are 1/17 of his beneficiaries after his passing. More robust with campaigning iii. Notable successes 1. First audit 2. 450k a. +130k from last year 3. Successful membership restructuring a. [INSERT] 4. Record # Convention 5. Foritfying pipeline indivdiual as much as community iv. Suggestions: 1. Standardization of AMEC sites 2. Establishment of an external financial 3. Reinvest in a new HQ site 4. [INSERT TONIS LAST SPEECH] k. BB, SOH: l. VM, NP: Mr Chair thamk you for your serive, your friends, you truly one in a millon, it has been a pleasure. I’d like to publically commend you for all the work youve done for the SNMA m. NG ,IPP: Another round of applause for the Chair. The chair position is often thankless and you dont get the recogniztion you deserve. The audit recognition – we have been audited mulitple times I would just. Recognize we have a lot of history as an organization with where we are right now. A lto of people in the SNMA – I wouldn’t necessarily try to move us. Ways to better utilize our building. That’s it.

n.

o. p.

XVII. a. b.

i. AI, NC: in the past we had internal eidts. There was no evidence of external audits. This was our first external audits. As it pertains from the HQ site, I’m thinking the JHU new building along the way. How to bring more value to us.

How do we leverage – opportunities for us to move on. No one likes changes.

Some tiesm change is for the better. Obvi going to be a long process. Not gonna have a new site in two years.

OO, RD8: I just want to ask if anyone needs clarity, do we have workers in the building every day. It doesn’t sound habitalbe. Wouldn't it be benefilcia i. AI, NC: We have made rennovations to the HQ buiilidng. Executive Director were able to make adjustment – 2 full time staff, we’re not using to the full capabilty. Many HQ workers are not based in DC. Virtual .

AI, NC: It has been my greatest honor and an opportunity and training and learning ground.

LA, PBMEC: Do we need to vote to approve the Chair and Treasurers reports? i. BB, SOH: I will now entertain a motin 1. VM, NP : 2. MP, RD2 – Second 3. Discussion: a. JSA, RD10: Quickly I would like us to think about the motion before we vote. I understand you voted to do that. If you accept these, then they go on and their done. b. JF,: Friendly amendment, there’s some wording with the audit.

If it is friendly i. VM, NP: I find that friendly 4. Vote: a. Ayes: Have it motion carries, Mr. Chair and Treasurer report approved b. Nays: c. Abstain: Emeriti Nominations BB, SOH: [insert] PPM Ai, NC: Three alumni for emeriti status i. Dr. Sulheman – National Treasurer 1. [Insert letter] 2. Discussion: a. Dr. Alison-Ottey b. LA, PBMEC: I echo to put into dollars, NW has been a platinum sposnor every year, millions of dolls. She makes it her own priority to go every august. There’s no one in NOLA that’s platinum – this her legacy c. Dr. Sharon Allison-Ottey, Chair Emeriti: Please take this in the right way. During the time of organization and the chiar and board needs to give special accomondation so please this is not

being negative. Is she a paid lifetime member has she participating i. One status that is foundational on how much that htey ahve been giving to organistio. I would caution did you redefine whawt Emeriti is. Irrespective – the chair needs to do a special accommodatisn for what you said about Dr. Suhlemean. I don’t know fi Emeriti status is what it is d. Dr. Mpasi, VP Emeriti: I could as if you could speak to Dr. Sulehman’s time on the board.Her contributions outside of finanicla. I do share there is a little bit inequity of how we are recognizting. Is there a second letter. COVID. i. AI, NC: Resciended the nomination. ii. VP Emeriti Dr. Mpasi: I am truly asking her contribution during her time on the board and outside her time on the board. 2012-2013 as when she served HUCOM. So if anyone can speak to that and contribution after that. iii. NK, RD5: We are at time iv. DN, NP: We are at time v. BB, SOH: Table this agenda item to Friday after Hall of Heroes.

XVIII.

Recess a. Entertain i. NM,RD5 ii. JSA, RD10 second iii. Discussion. iv. Vote: Majority Ayes. v. T6:30 pm EST vi. Adjourn until 8:30 am CST

Student National Medical Association HOD Meeting 03/29/2024 National Officers Position National Chairperson

Antonio Igbokidi

Abbreviatio n AI, NC

Present

President

Present

National President

Veronica Mize

VM, NP

Present

JM NP

JM NP

National President Elect National Vice President

Ja'Nia McPhatter

JM, NPE

Present absent

Adefolarin Alade

AA, VP

Absent

Absent

Absent

National Treasurer

Stella Udoetuk

SU, NT

Absent

present

Absent

National Secretary

Kritica Joshi

KJ, NS

Present

Prsent

Present

Speaker of the House of Delegates National Parliamentarian Pre-Medical Board Member Executive Director

Brianna Blake

BB, SOH

Present

presente

Present

Daniel Nyancho

DN, NP

Present

present

Present

LD, PMBM

Present,

Absent

Absent

Bridgette Hudson

BH, ED

Present absent

here

Absent

Denisha Thomas

NG, IPC

Absent Present

absent

Absent

Nita D. Gombakomba

CT, IPP

Present

VM,

Region I

Emmanuel Agu

EA, RD1

presnt

Prene

Region II

Marissa Pharel

MP, RD2

Present

Region III

CA, RD3

Present

Region IV

Chukwudumebi "Dumebi" Atuegbu Kendra Moore

KM, RD4

Presen

Preen

Region V

Nikkisha Mills

NM, RD5

Present

absent

Region VI

Hajara Ouattara

HO, RD6

Present

presnt

Region VII

Stacy Bawuah

SB, RD7

Present

PResnet

Region VIII

Oluwaseyi Olulana

OO, RD8

Present

Pr

Region IX

Brianna Mosley

BM, RD9

Present

Region X

Jerome S. Arceneaux

JA, RD10

Present

Immediate Past Chairperson Immediate Past President Regional Directors

Name

Logan Dean

National Committees Academic Affairs, Joanne T. Pierre-Louis, JP, AA absent Academic Affairs, Temitope Adeleke , TA, AA absent Community Service, Miracle Rogers, MR, CS Community Service, China PIerrelus, CP, CS

EAR

03/29/2024

Post Recess

3/30/24

present Km

Presnt

Presnt

Convention Planning, Deborah Otuno, DO, CP present Convention Planning, Jeavanie Desarmes, JD, CP present Diversity Research, Alexis Mbakwe, AM, DRC absent Diversity Research, Erin Johnson, EJ, DRC absent External Affairs, Anastacia Azor, AA, EA absent External Affairs, Sydney Baltimore, SB, EA absent

Professional Board Members Professional Board Member to EC, Love Anani, MD, LA, PBMEC – presnrt absent Professional Board Member, Donald Carson, MD, DC, PBM Proxy absent

Professional Board Member, Lisa Green, MD, LG, PBM absent Professional Board Member, Cornelius Jamison, MD, CJ, PBM presrnt Absent

Emeritus Members National Chairperson Emeritus

Dr. Sharon D. Allison-Ottey

National Chairperson Emeritus

Dr. Renee Volny-Darko. Renee Volny-Darko

National Chairperson Emeritus

Dr. Tyeese Gaines

National President Emeritus

Dr. Brandi Freeman

National President Emeritus

Dr. Kameron L. Matthews

National Vice President Emeritus

Dr. Priscilla Mpasi

National Professional Board Member Emeritus

Dr. William Hines

National Professional Board Member Emeritus

Dr. Dale Sanders

Nationa Treasurer William hines

Strategic Planning Council Chief Planning Council Member

Dr. Emily Cooper

Associate Planning Council Member

Dr. Anthony Kulukulualani

Associate Planning Council Member

Dr. Nathan Lott

Associate Planning Council Member

Toddchelle Young, MPH

Corporate Planning Council Member

Dr. Teresa Malcom

Regional Roll Call Mighty Region 1 Legendary Region 2 The Trifecta, Region 3 Region 4 the Culture The Empire, Region 5 The Dynasty, Region 6 Seventh Heaven, Region 7 The GREAT! Region 8 Lifeline, Region 9

The Legacy, Region 10

Guests Dr. Michael Herald, Life Member Deja Martin, HOD Subcommittee Dr. Brana Harry, Past A lot of stuff, Life Member Past SPC, RD6 Kayla Irons,

Guest; Region 9; Jacobs School of Medicine; Teara Robinson Guest, Tiffan Nyamao, Prospective Chapter Carleton College, Region II Guest, Region 3 BOD, Chukwudera Okolo Guest, MSPA Executive Director, Austen Ott

National Parliament CandidateDr. G National Association Dr Lawso

Departures Dr. Edwards NMA Charlie Adams, AMA

I. Call to Order II. Quorum a. 10:08 EST III. Approval of the Agenda a. Amending the agenda to add the addition of charter i. VM, NP Moved ii. DT, IPC Second iii. Discussion 1. EA, RD1: Two chapters from Region 1 that would like to be added to the charter approval list. It would be worthy to add to the items.

2. Extending the time of the meeting now because we started late.

3. JSA, RD10: Confirm that we have UK MAPS 4. DT, IPC: House is supposed to end at 11:30 if you want to 5. AI, NC: Friendly amendment to ensure to recess at 12pm – friendly to whoever seconded the 6. JSA, RD10: Presidents luncheon at 12, friendly amendment to end no later at 11:45 pm.

7. SPH, MSUCOM 8. BB, SOH: Accept the agenda with the notes and conclude the meeting ends by 11:45 for luncheon. Seeing no other discussion. iv. Votes: Ayes have it, agenda is approved with extension of meeting to 11:45 CST IV. Mission, BB, SOH V. NMA President Address, Dr. Yolanda Lawson

a. Good morning, good morning, good morning! Soemthing is in my spirit since I’ve walked. We’ve lost our 92nd President and our 116th President. b. Recognize Presidnet Mize, NMA Trustee, Student Dr. Blake. c. Greetings to SNMA, it is my honer. I flew all night to get here but I made it. As we stand on the forefront of advocacy. It is imperative that we reflect on the state of diversity in medicine. To transfer the need of URM students in the united d. Mission of NMA: i. To advance the ii. To advance the art and science of medicine for people of African descent through education, advocacy, and health policy to promote health and wellness, eliminate health disparities, and sustain physician viability. iii. I want to assure you all that the NMA is fighting on the behalf of Black doctors, the patients, our communty and most of al lthe studnts that. iv. I’ve coordinated – NMA Colloquilam of NMA 1. Black Healthcare 2. Leadership of the SNMA 3. Plan to hold a press conference in DC April 11th in the 4. Proposal to ban DEI in medine v. I’d like to share with you some of my focused 1. Black Women’s Health Agenda a. The challenges of maternal and reproductive health 2. CV dieseae in Black WOmen 3. Diversity of Healthcare Workforce a. I think of you and th edevleopment of a diverse workforce b. Phsyciains of color vi. Scholarship Initiative 1. Unique challenges faced by q 2. NMA is deidcated to provide robust suport.

3. I’ll chedule you the educational affairs 4. Academic and professional wellnes 5. Annuala convention in NY in aguust 6. Disperse scholarships 7. Howard university on a national mentorship structured programs 8. We strive to cultivate an enviroment where every student can thrive and realize 9. National Journal of Medical Asosication a. Started in Tuskegee b. Started at 1.7 and is now 3.3 c. We now thank you that our chair vii. Key presidential appointments 1. ACOG a. Just named an NMA member to women’s preventative service 2. 2025 AHA a. ACC HTN Guidlenes to address HTN in Black women

i. 15 % 3. American Health Association a. Correctional medicin e b. We know representation matters. c. I myself just creatd a workgroup i. Resident phsycian 4. President Biden’s Cancern Panel a. Statement of cancer panel and they weaved in the comments we made from the NMA b. Change medical advisor 5. Past Fall AAMC x ___ 6. Areas of Advocacy and Policy a. Sign on letters and brief. b. Just re i. Amicas brief this past fall and last sumemr this was MS vs Vascen 1. Preisdent Bidents EO that we in anti racism 2. Secretary of HHS 3. Found out yesterday that it a. Court concluded that anti-racism plans improve patient care b. Racial disparities do in fact exist. c. Work behind the scens that help yo uand i live in healthy equity outcomes c. Menthol banning i. NMA and women d. Clean water/air e. Reproductive health f. Breastfeeding g. Coalation for xx kids h. Advocating for CDC and tobacco health i. Leadership opporutnities for students j. Keynotes at Mayo Resident fellow 7. Announmcent a. Annual NMA Meeting i. Fellows programs – residents, fellows, early career, academic medicne b. United Health Group i. Managed care 101 in collab with post graduate section and physician center 8. Dismantle barriers and xx 9. Matriculate and go and send to residencies and understand the importance of the NMA

a. So ofent people are lost in the residency plays in home and welcoming in the NMA b. Advocate with us c. As we reflect on the state of diversity in medicine – let us reaffirm our commient – inclusive and equitable landscape – together we have the d. Invitiing the NMA to develop a joint statement with the snma to disban the DEI. viii. JM, NPE: I would like to accept that invitation to develop that statement with NMA. VI. Addressing the Dissolution of DEI, PBMEC, Dr. Anani

a. The Student National Medical Association has been committed to diversifying the face of medicine since 1964. Ironically, at this 60th AMEC it seems that now more than ever we must remember our mission and continue to advocate as an organization for the importance of diversity, equity, and inclusion. 60 years later, these three words continue to symbolize what the current medical landscape is still in dire need of. b. On June 29, 2023, the U.S. Supreme Court issued a decision addressing the legality of race-conscious affirmative action in college admissions programs in Students for Fair Admissions, Inc. Since this ruling, many institutions have taken action to dismantle Diversity, Equity, and Inclusion offices, leadership positions, scholarships, and more. c. On March 19, 2024, Rep Greg Murphy MD of North Carolina, along with 35 Republican cosponsors introduced the Embracing AntiDiscrimination, Unbiased, Curriculum, and Advancing Truth in Education (aka EDUCATE) Act. This bill will amend the Higher Education Act of 1965 to prohibit medical schools from federal funding if they adopt policies and/or requirements in relation to diversity, equity, and inclusion (DEI). Additionally, it will require accrediting agencies to demonstrate to the Department of Education that the agency does not require an institution to adopt any of the policies as a condition of receiving accreditation. d. The irony in Murphy’s and Goldfarb’s statements clearly come from a place of misunderstanding of the true mission and historical context of DEI - to support the fair treatment of all people who have been historically underrepresented or discriminated. Data has been proven to show the overrepresentation of students from high-income

backgrounds vs low-income communities, disproportionately composed of Black, Latino/x, American Indian and Alaska Native individuals in medical schools. In addition, scholarly consensus shows better health outcomes when treated by providers with similar lived experiences. Without the efforts of DEI and similarily, Affirmative Action, the patient population of this nation will simply not be properly and respectably represented in healthcare and the health and well-being of communities will continue to suffer to an even greater extent than it is currently. e. Thus, as an organization founded on supporting current and future underrepresented minority medical students, addressing the needs of underserved communities, and increasing the number of clinically excellent, culturally competent, and socially conscious physicians; it imperative that we continue to address these policies that adversely affects our members and the future patients we intend to serve. During the June National Leadership Institute, we approved the Affirmative Action Policy Statement written by the HPLA Committee. In the upcoming weeks, we will release an official press release statement as we continue to work hard to learn from our members about their needs and challenges, they are currently facing as a result of the overturning of Affirmative Action and attacks on Diversity, Equity, and Inclusion." f. Who got to AMEC because your schools paid. For it? g. Would you be here? h. To my constituents in this room, we ask i. We need to respond to at least with 1000 signed document, please help us get to the number beacuse we want j. JSA, RD10: Point of information: Do we need to approve this statement? i. BB, SOH: We don’t need to approve ii. JSA, RD10: HPLA Requested updates VII. House of Delegates – Elected Positions, JM, NPE VIII. Giving Break a. Shoutout to Dr. Anani for contributing to all the giving breaks. As a previous SOH thank you so much for your support IX. House of Delegates Candidates Speeches i. Questions 1. SP, RD7: Are you calling for floor nominations

a. JM, NPE: We did that yesterday, we’re asking for other NPE candidates to leave the room. b. SOH,BB: Also can we have the motion in the room to die down to respect candidates. b. National President Elect i. Kailyn Geter [ADD SPEECH] 1. Good morning HOD my name is Kailyn Geter, I’m the current Region 6 RD and current FLP 2. I am uniquely seated 3. ACT a. Accelerate change together b. Advocacy Leadership i. Climate of the country I believe it is paramount for us to advocate for ourselves. I want to train all our members on how to advocate c. Community Collaboration i. More match. Establish partnerships. ii. Maps share resources d. Trending Together i. Highligh diverseity and inclusion and promote SNMA activities and achievements ii. Understand importance of position 4. Question a. b. CO, ARD6: What sets yo uapart from other canddiates? i. I really believe my experience as ARD. I have experience working at a national and. regional. Programmatic experience from RLI and RMEC c. Dr. Mpasi, National President Emeriti: Could you discuss the one thing on your platform that will impact the medical students and change your outlook? i. KG, NPE Candidate: xx

d. Dr. Daniell Ward, Past President: i. JM, NPE: No time ii. OO, RD2 Motion to extend time 2 minutes 1. NGIPP Second 2. Discussion 3. Vote: Majority have it. Motion has it. iii. Dr. Ward: Can you speak to your career trajectory?

1. Candidate Response: a. Specifically intersted in OB b. NHSC Scholarship recipient. c. It’s important for me to balance all those things. d. Communicating with my school and BOD to ensure I can delegate work and balance 5. Candidate Discussion a. HO, RD6: I would like to give a pro for this candidate, as this candidate has bene my ARD. She has gone above and beyond to help move our region forward, to succesfully plan RLI and RMEC. She has a deep understanding of our programmatic arm and communication of members – our platform and national involvement. That makes her a uniquely equipped candidates. b. AI, NC: I’d like to give a pro. A lot of the work that we did with the candidates – one of the first people to volunteer and get to know HQ staff and understanding HQ. It was valuable and impressive.

That is something I really that was somethign we should look for in future candidates c. JM, NPE: Any cons for the candidate i. No cons ii. Hans Owar 1. [Insert Speech]

a. This upbringing, coupled with my various leadership roles with those in and outside SNMA. b. My first pillar focuses on enriching your experienece. c. My second pilar is empower our members by bringing health advocay to the pillar. i. Policy members who should be advocating for change should be coming to us and not the other way around. d. Establish e. Join me in pushing the SNMA forward: Enrich, Empower. Estableish 2. Questions a. Dr. Mpasi, National President: Identify one aspect of your platforms that will support med students i. My third pillar – establishing our presence.

That support system remains to every student across the country will clinically excelln b. JLM, EB: Black male med students enrollment is 3% is the same as it was in 1976. What do you have in your agenda to increase that number i. I believe specific programming specifically targeting Blkack males into medical school and ensuring that they graduated. I think that will strengthen the c. JM, NPE: we are at time for questions.

3. Discussion: 2 Pros/Cons from HOD a. BM, RD9: as regional director havign Hasn as my treasurer has been an amazign respose. He helped with financial and so many other programmatic aspects. He is completely equipped and ready to handle whatever comes his way. He is young but completley equipped to do what is necessary for the SNMA.

b. AI, NC: The particular candidate has been involed on the national level. RT and grant subcommittee chair which ultimately got rproamm. NLP steward.

FLP with robust data analysis. Not only thinking his year as NPE but the longevity of the organization. c. CA ,RD3: I met Hans at a few NLIs ago. He came in and offered to assist me with my role here in AMEC. And came and has so much pasison for the SNMA and wanted to do anything he could to help.

Wheter within his role. He has shown every step of the way that he would do anything to be in the role and has extensive programming suport d. DT, IPC: state for the record 2 pros and 2 cons. i. I do have a con – i do believe his answers were not adequately answered. He didn’t discuss programatic efforts in the past ii. BASE program iii. I think his platform is great but he did not show knowledge that he was aware of programsalready in place iii. Miracle Rogers 1. INSERT SPEECH a. Good Morning, my name is Miracle Rogers and I am honored to run for NPE of our beloeved SNMA. I am the daughter of my mom whom I love and take care of. I am a dancer and student physcian because of the SNMA. My journey has been over 11 years and have been invovled on national, regional and local level. My platform is BRIDGES. i. B: build on platform ii. Restructure iii. Initiative strateize iv. D v. G vi. E vii. S stats and data

b. Meeting with all of you I would like to address your needs 2. Q&A a. XX, can you state what you have done with the AstraZeneca Grant i. Xxxx answers b. Dr. Mpasi, VP Emeriti: Thank you for candidacy.

There are a lot of entities with your platform. The one element of your platform that will help medical students? i. Guidance through mentorship. You can access them through specialty groups I want access of IMG, osteopathic and allopathic studenst on the website. Stop burdening our mentors. Farther in the future faster. c. Dr. Sanders, PBM Emeritus: Mirancle can you state how you plan to address the attacks on DEI i. I’m from the sOuth and i think it’s disheartening. Dr. Cobb and Dr. M started and faced when they started years ago. We need to start sruveys 1. I’ve already met with NMa to see how we can collaborate with NMA, AMC, LMSA ,APAMSA, honing on our voiceas a legislateive issue. Every single aspect of our organization is accesible 2. Data collection and picicking up the slac 3. Organization sponsorhip and busienss sponsorhis, 4. Fight and have resilency over the next 60 yeras.

3. Discussion a. Dr. Alumnus SNMA, Former PBM : Leaders are mission driven with the goal to serve. Expect that which you don’t inspect. In the years you have been

able to wintess and inspect and expect you have seen Miracle Rogers over the years. I believe you need a leader named Miracle Rogers to facilitate transiton planining, who has demonstration high level accountablity, collaboraing. As a mentor Miracle has my unwavering support. b. LA, PBMEC: I do have one con. She’s power, she’s strong. BRIDGES is a long word itself and long platform. It’s a lot to accomplish in c. JT, Past PBM: Worked with Miracle, I believe she would be ready and even though goign through composit, she discussed how she wants to accomplish the goals. d. NG, IPP: I just wanted to state for the process to be equivocal. If there is someone else wants to provide a pro it’s okay. Keep things consistent i. Dr. Mpasi e. Dr. X, National Treasurer: she started her involvement in SNMA in colelge. Demonstrated committment and service. MCRJF, FLP Fellow, PMBM, Community Serie, AstraZeneca i. BRIDGES platform ii. SNMA pasat iii. Plan to ensure – academic excellence commitment to family iv. Presentation speaks for itself. f. DT, IPP: A pro i. PRO Kaylin working with her and RLI we ii. I appreciate her leadership of RLI, event in person, since covid reliable, available throughout school year, concerns are being heard and she also has activity in service, advocacy. Before and after medical school.

She has been a great representation 1. Region 6.

g. Point of perosnal Privlige: Dr. Alison-Ottey: You have three excellent candidates. Whoever does not win, continue to foster them. I am pleased with all of them. Grab all of them and continue their positions within the organiation c. National Vice President Candidates i. Adaku Iokh 1. Insert Speech a. School founding chapter president for University of Pikeville -Kentucky COM b. Mentorship and networking c. Three pillars i. Chapter Connection 1. Fundraising 2. Mission and Vision ii. National Committee Corner 1. Brief updates, chapter officer or leaders 2. Make sure that things are well document iii. Digital Library 1. Central location for all the resources 2. Standardization 3. Partnerships 4. Platform to support presidential agenda 2. Questions a. SB, RD7: Thank you for your candidancy. The digital library is a hefty project to accomplish for the year. i. Candidate: There is understanding of things that have already been done. The platform to centralize and transfer this thing where every member and local officer has access. b. Dr. Mpasi: Can you talk about your programmatic experience

i. My experience as a CP to implement RMEC and RLI. As a national FLP coordinator ii. AI, NC: Please leaving the room, it is disrepectful. c. DT, IPC: As past officers can attest, great ideas come about in 1 year terms, how would you make this sustainable. i. Hiring a firm to help us with this project, this is not a one person project, and past officer and coming together as a team to ensure that this is sustainable as the legacy fo the SNMA. 3. Discussion a. Two Pros i. CP, UK, CPREC: I can attest to her character.

She was a mentor helping me assist with RMEC. UPike – how important Adaku’s work is to that institution. Rural areas she is very involved in their initiatives ii. JSA, RD10: Adaku is my current ARD – I turly do not believe i would not believe i wouldnt be able to accomplish everythign in the past two years without her. She is able to provide feedback find solutions. She is passionate about the SNMA. She advocates for POC and is a pioneer at her school. b. Two Cons i. None ii. Point of Clarification 1. LA, PBMEC: When can people leave the room?

2. AI,NC: In betweewn candidates iii. Natalie Toro 1. Speech a. GM HOD, candidate for NVP. Touro COM

b. I first attended AMEC last year. With this in mind I want to reach as many members as possible.

Starting with FAITH i. Foundation ii. Advocacy 1. Super important as future physician to hone these skills. Increase global initiatives – global health intait iii. Inclusion iv. Testimony 1. Destigmatize shame v. Healing 1. With trials and tribulation – mental health talks and wellness days, be vulnerable in community and checkins. vi. Fly with FAITH and check in 2. Questions a. Dr. Mpasi, National VP: You will be asked to immediately step into the role and support JMNPE: Can you discuss your pgoramattic experience i. As Region 9 OL – I create and executed social events, scholarship, all the NCC OL and their programming, I am also a parat of the CPC and CSC as well. This year I really became involed in programming to fit into this role.

3. Pros/Cons a. 2 Pros i. LA, PBMEC: One pro for Natalie. She has been to mulitple NLIs. She has created her platform based on NPE’s origianl president.

She would be the best to take on the agenda movign forward. ii. BM, RD9: Natalie has bene excellent We had our largest RMEC to date and she had a huge role in that. She started a scholarship for DO

students. She planned all of our social events.

Anything she puts her mind to she does. She is well primed for this positoin. b. 2 Cons i. None d. Speaker of the House of Delegates i. Dajaina Martin 1. Speech 2. Questiosn a. DT, IPC: Is there a way to make it easier for HOD to understand the information easier to understand i. I would like to have an HOD session so delegates are aware of what to do and when. b. Dr. Felix, Past Presidents: What are your priorities in order to make the HOD run more efficiently? i. I think time is a big thing. This is the delegates time. Making sure we get through the schedule. We want to be efficient with time. The time slots and staying to the schedule.

3. Discussions a. Pros i. OO, RD8: I think she has the right attitude that is needed for this big task. Starting the process right ahead. This year we improved from last year, because we did start ahead and she is thinking to start even earlier is commendable. ii. RT, Past NS: I do want to give a pro she went to the same medical school that I just graduated from. I think she would be a great SOH and lines up with iii. Advocate for delegates is really important.

She is a strong person when it comes that th b. Cons i. None

e. Emeriti Acknowledgement i. Dr. Hines ii. Dr. Franklin Ford f. Parliamentarian i. Chiagoziem Anigbogu 1. Speech a. Good Morning and thank you for allowing me to present today. I’m a third year at UC. I’m the current Region 3 Parliamentarian. I want to continue to do service for this organization. i. Service, Knowledge ii. Regional Parliamentarian for the last two years. I have interacted with iii. Documentaiton iv. Quarterly Parliamentarian workshops v. Work with future president and chair to ensure it aligns wiht goals.

2. Questions a. SB, RD7: Thank you for your candidacy. Your PPM audit is really important that we have to do. Can you talk more about how you plan to accomplish this and if youcould talk about this? i. It woudl be naive for me to think I can do this in a year. I think starting soemherw and creating a long term plan. Each part of the committee had a portion of PPM to go through. b. Howard CP: How would you make Robert’s Rule of Order to be more effiecient, like voting on things? i. Knowing that htere was a kmnoweldge gap in the region I conducted a training every month. Where your reintroduce concepts and be an effective participant 1. I would encourage regional parliamentarina.

3. Discussion

a. DT, IPC: I want to speak to the gravity of how much he respects this position. He knew he was not ready last year. He did the work this year to be ready and run for this year. That is my pro. b. CA, RD3: Hi everyone. Chi is my parrliamentarian the last two years. The reason why they are trained is because he has reached out to chapters and ensured that they created by laws. He knows our by-laws really well. I know he would do so well. c. Cons: none g. Professional Board Member i. Dr. Cortland Brown 1. INSERT SPEECH a. Xx 2. Questions a. DT, IPC: Good morning great to see you Dr. Brown.

Welcome to HOD. I and you both know how important it is for PBMs to support the Board Members, can you speak to your availability? i. I was able to do a lot of mentorship for SNMA members. I have a lot of flexibility as an emergency physician. In terms of mentorship, I’ve led workshops. How to be an effective board member ,national xx b. Good Morning Dr. Xx PBM myself; how do you plan to facilitate a close relationship between SNMA and NMA i. Tysm for your question. One of the biggest roles of SNMA is to increase publicity and finaicla support. Significant potentila to create collaboratinve grants and scholarhsip with NMA. That relationship can be grown.

3. Discussion a. AK, Past President, SPC: There are so many things that I can say about. We met as chapter presidents in the roll as chapter preisdents in the small by

might region 7. I could not think of a more campable leader. With professional. I remain grateful for dedication, passion. Board member of the year. I whole heartedly believe believe she will b. Dr. Ward, Past President: I had the pleasure of working with Dr. Brown as Osteopathic Chari with Dr. Brown and Dr. K and i think she would be great candidate and PBM. c. Cons: None h. Premedical Board Member i. Niat Habtemariam 1. Speech a. Involved in SNMA since 2017 - JHU b. National Leadership i. MAPS Vice Chair of administration ii. FLP iii. External Affairs iv. Next PMBM c. RISE Platform i. (add screenshot) 2. Questions a. LD, PMBM What qualifications do you have for the role and what have you completed in the past to prepare? i. FLP – trained to become national leader ii. Went to all the MAPS Committee iii. Did a lot as the vice chari and very well aware of the responsibility and hope to cntinue the work I'mdoign b. SB, RD7: xx how to target that i. Concerns with DEI, I'm hoping with the data prject I'm doing is to measure that the work that MAPS is doing is importnat. Having that research published and showcasing that the work that is beign done is imporant.

3. Discussion

a. LD, PMBM: She’s currently vice chair of MAPS Committee, I don’t think we could have completed anything with out her.Providing research. b. JT, Past PMBM: Executiveed multiple projects, knowedlge as pmbm . Her and her teams received national excellence c. Cons: i. JT, Past PMBM Balance one Con I know she is planning to take her MCAT and apply – she is applying. i. Tan Hua i. Speech 1. My name is Tan (He/Him/His) running for National PMBM. I am a postbacc from UC davis – go aggies. Finance and grant chairs, subcommitt co-chair, 2. Three main goals a. Membership b. Rrepresentation c. Executive Agenda 3. Demonstrate integrity of election a. Electoral 4. Empower premedical students 5. AMEC Premedical Forum a. Address the needs of premedical students b. Document how to become a physician.

6. DEI Statement in Past a. Med student writing program b. Raising chances of med 7. Premed student ii. Question 1. JT, PMBM: Explain your understanding of the role – main tasks to be a voting members, uptodate with board of directors, provide progress updates, overall there are diverse array of taksts. Assistant to help with that. Bring awareness into the roll. I believe i have a further with an assistna.t

2. LD, PMBM: Thank you for your candidancy – being PMBM involes a lot fo travelign 2/3 NLIs, how do you foresee yourself being able to see that . a. Yes thnk you for asking .Currenlty I’m in my gap year and applying to med school – I envision a lot more time I can attend at least two . And AMEC. iii. Discussion 1. Con a. LD, PMBC: Tan reached out to me three days ago and it is the first time he’s reached out to me. And not being here to me is one big con. To show that he would be able to start fulfill roll b. JT, PMBM; Just going through the platform once I don’t think he fully understand the roles and responsibilities of the roll.

2. Pro a. Membership committee i. Subcommittee co-chair – he understand his reasonability. He got a lot of our discussion setup over the committee. b. HPLA Vice Chair i. Tan Tan was the finance and grants subocmittee revived our efforts to supporr advocacy projects through the process. j. Dontavious Scoot i. Speech 1. INSERT SPEECH 2. Heavily inovled in MAPS all four years undergrad a. MAPS Historian b. 2 years Presidents c. President Emeritus d. SErving as PMB Regional board 3. The Good Doctor ii. Questions 1. LD, PMBM: Thank you for your candidacy. How are you goin to balance school and the role as PMBM?

a. So something that I have learned in this org is that it is not soemthign I can do alone. I have many opportunities for strength and goals. Your dreams are big and can achieve you. No matter what I do with my time, it’s not alone but with those 2. JT, PMBM Past: Is there anything differen tyou’d like to do to address goals from past PMBMs a. An experience I've had in the MAPS Committes fo rth epast two years i. There were strengths and chances for growths and opporutnities to learn from.

Such as HOD eligiblity. No matter what we do – fi you don’t hav e avoice – make sure its important for the organization. What do regions do to ensure increase and expected of you and supporting you. We wnat to contineu the greatness. iii. Discussion 1. PRO: AW, talking on behalf: Dontavious has been a great PMB – Maps chapters has recognzied organized of the year on campusl. Premedical repo of the year and an ases to the. I told Donte not to reach out to RDs. I apolgiize.

Informationation ovelrad.

2. CON:SB, RD7: Just learning relationships. Utilized campaing time – did not hear from this candidate. He mention postbacc intiaites. We have robust postbacc 3. LD, PMBM: PRO: I’m in region 4, I have noticed and recognized the work he did in Region 4, and had a high amount of premeds there. It attributes to the work X. Hall of HEROES, AA, NVP a. Hall of HEROES Overview b. Nomination i. Gail C Williams 1. Include paragraphs from HOD work back ii. JSA, RD10: Hall of heroes are on the ballot for tomorrow we don’t need to approve nominations

XI. Approval of New Chapters a. AI, NC Moved b. BM, RD9: Seconded c. JSA, RD10: UK d. NS, KJ already approved e. Ayes: Majority XII. Entertain a motion to table closed session ED report and emeriti nomination to 1:30 PM and talbe visionary to tomorrow recess a. RD5 Moved b. AI, NC Second c. Clarification: AI, NC: HOD VIsionary is a working group session to look over the entire SNMA d. Votes: Ayes have it XIII. Ayess 12:45 pm est

Post Recess I. Call to Order II. Quorum a. 3:46 PM EST III. ED Evaluation a. Motion to Time Extension by AI, NC i. AI, NC: Perhaps could we alott a little more time, 7 minutes is more time for the Executive Director. Alott more time as 15-20 minutes I can see fi there are more questions. ii. BB, SOH Historically that is the time that was given for the report. iii. NG, IPP iv. Second v. Discussion 1. Ayes: 2. Nayes: The nayes 3. Presentation time will remain 7 minutes b. End of Year Report i. Introduction 1. Chief Administrative Officer

ii.

iii.

iv.

v. vi.

a. In charge of working with the staff, hiring the staff and making sure the policy and procedures are implemented by the HOD Human Resources 1. Started the organization in 2020. There was apandemi that was occurring and a small HQ staff. Increase the staff in terms of full-time employees. In terms of membership, there is a need for taffing to support the efforts. Will have a full more extensive report.

HQ Building 1. Work to take care of the builiding. A building that is fully paid for in Washington, DC. It is your house, you can reach out to visit to see the HQ office. It's important because this is an asset that you ahve to deliver and execute the mission of the organization. This is also a part of the strategic plance. Convertible house. We just want ot make sure we’re taking good care of that investment and can be converted to cash in the future.

2. Right now the physical building has bene upgraded and still needs to be renovated in the future. More importantly, as an NPO, anything you have supportst the mission of the organization. Thinking about the renovation of the building how to use for programming and serve the community. We’re in a pretty good neighborhood. To work for communities.

Reputation Management 1. Make sure that SNMA reputation is executed.

2. Partners worked with over the past fiscal year a. [Insert Partners] Financial Mangement AMEC 2024 1. Largest registration in history.

2. CMU motion to extend time 2 minutes a. NK, RD5 second b. LA, PBM: I amend the motion to allow ED to finish present

c. IPC second. d. Discussion: i. None. There are three slides left. ii. SB, RD7: This is very important presentation – three slides left. e. No objections. f. Motion to finish the presentation.

3. Continued presentaiton a. Big shout out to board of directors, committee and subcommittees. b. Thank you so much for your support.

4. Increased the revenue. a. 108 exhibitng companies. b. Exceeded the goal of revenue. c. Shoutout to all the sponsors that participated in the organization. d. Major sponsors. e. We did have an increase in the number of individuals who attended. vii. 60th Anniversary of Giving 1. Donations received thus far 2. Challenges a. SNMA has historically focused on participation from alumni. We’ve also, operationally not done a strong time of connecting. There’s a weakness that needs to be addressed. viii. Questions/Discussion 1. Dr. Franklin, National President Emeritus: Thank you for your transparency for current sponsorships. Considering the sellout with sponsorships, people felt boxed out a bit.

Could you mention any sponsorships that were lost a. BH, ED: I don’t think there was money loss. I don’t think we wouldve made the sponsorship money that we did. SNMA is not the same organization that it was. There was no documentaiton of indivdulas that participated in the organization –

whehter MOU or anything that was written down.

We’ve had to had conversations with them accordingly. Soem of those were converted into sponsorships. It was the first tim in so long Michigain medicine sponsored. We had serious converstaions about their participations. I will say that we had converstaion with staff about registerng for AEMC. A lot of people know at the end of the year that this is a January . Information that has been circulated, about. Orgnaizations. That we’re not sendign 2. KM, RD4: I have a question about information that was not in the presentation. The Microsoft emails if we could check about strategies discussed regarding thisisue a. I know we talked about discussions during Spetember NLI, there have been dsicussion that the BOD stated not to use MAPS emails anymore.

3. Dr. Ottey I move extend time to question: a. AI, NC: There is not a clear motion on the floor Dr. Ottey if you’d liek to extend the discussion. She has clearly. b. NK, RD5: 4. DT, IPC: There is a motion on the 5. JLuAC, : There is no disrespect.

6. Dr. Ottey: This is a point of order the House of Delegates is cutting ED you need staff, office – this is one of the most important presentations that you have. This is why I’m extending I’m goign to ask you about certain things in the report to do fiscal so she can do her job. While speeches are great, comittte, the busienss of the SNMA is the HOD. I respect time but I respect the business of the SNMA. a. JL, UAC: It’s not just on the HOD it’s also on the peopel who are presenting to prsent in the time alloted 7. Close the discussion. ix. Vote

1. Ayes have it. Tiem extended by 5 mintues. c. Chair Emeritus, Life Member, Passionate about this organziaton: When I was chair we had two rooms in the NMA, I am askign ED, Chair and Incoming Chair do we know for th eupgrades that the national hq needs. Do we have the numbers? Is the staff issues in the chair’s report and your report that we need to expand – have we put the number. I love the SNMA i love wonderful discord, my brother I love that we are all intelligle. We can agree to disagre i. BH, ED: Changes in process. It was half a million dollars to rennovate the building. To make the building more sutiable for staffing we’re looking at an upward of xx whether or not we want the building, building a service event .That is somethign the chair-elect, treasurer, and i talked about goin into the upcoming year. d. Motion to recieve ED report i. CMU, Second ii. Discussion : none iii. Ayes have the motino. It carries.

IV. Emeriti Nominations, AI, NC a. Rescinded the nomination over Dr. Sulheman b. Two nominations: i. First person that I wanted – she resides at CHOP and has done extensive work and did fortifed pipeline to have away rotations and auditions at places. Past PBM she implement the MAPS pipeline liaison .She was also a past PBM, past PBMEC where she was exquisitn, not just the SNMA and orgnaization opportuntiiesaligned. Where do we align and blakc and brown idnivdiuals .Dr. Jessica Fowler is not just emeritis but because of the sacrifices she has done without hesitatin. She sjumped in for CHOP. When we didnt have opportunties for HOD and unforeseen circumstances – many of the students on teh board right now. Dr. Jessica Fowler should be in the emeriti status. I nominate her wholheartedly.

1. JSA, RD10: Which emeritus? a. There has never been a premedical board member emeritus, wjhat better way to do so?

b. First ever PMBM c. DT, PIC: I have procedural concern about this nomination this year. It’s undeniable – I'm concerned becdause HOD 2022, we nominated Dr. Tyeese Gaines. I’m concerned that the proper d. I don’t think Dr. Fowler to deserve that in the case.

We wnat it to stick. e. I have procedural concer. I will concede we have not had letter from emerit. We have had many discussions. We havent had letters but I hope that does not stop us. I would hope we can resound on legacy now. f. DT, IPC: I hear that and appreciate your sentiments.

Emeriti can you write a letter so we can do the due dilligence. g. AI, NC: Can you go thorugh PPM to review the process. i. BB, SOH: While NP looking, review next one. c. Past National Treasurer i. Curate grants and implement into our revenue and fiscal budget year. He was also a PBM during Dr. Jessica Fowler’s time. He has been a provider and confidant for other treasurers, including myself. How do we look at longevity. He too has bridged students to Mass General, Harvard and high institutions.Dr. Spencer. We always knew who he was going to be for us 1. DT ,IPC: I move that we table this discussion and have a second nomination a. Can we continue discussion and talbe it just to a vote. Can we do that to the frneldy talbe.

2. Dr. Elis National Preisddent Emeritus: I was not done correctly – i want to make sure the hosue knows that this is doen correctly – please proceed with discussion. Mine was not doen correctly and I am not in some places correctly.

3. DT, IPC receded motion. ?????

4. OORD8: do you mind educating

5. DN, NP: Emeritus nomination required 2/3 vote within the HOD, and Emerit should accept the nomination while also dedicating the fact they are concurrently lifetime. In regard to requirement 6. Dr. Share Allison-Ottey: I’m confused. I would rise to support Dr. Fowler and Dr. Dennis Spencer without hestiation. So we don’t have to discuss a. First femal chair emrit i rise to supor those two.

7. OORD8: I want to speak to support Dr. Fowler – she is in our region, in a personal level she was so helpufl. I leaned on her heavily as my first year as RD8. I applied for Penn to do an away at that I didn’t ahve. The passion and commitment ensures us to experience professional .I was in this committe. Fully support her. To vote her in emeriti status 8. Dr. Franklin: I served Dr. Spenser and can speak on due dilligence. As someone who has written – that is not listed so I think a dilligence needs to be looked at what happens a. Historical Precedence – that we talbe this until i. Vote tomorrow and respect the PPM that is in SNMA. 9. DT, IPC: Dr. Spencer is great, phenomenal and strong asset, he has tapped into the board itis within our intersted with that so we can recognize our shistorical pratice. a. I move that we respect and receive national i. OORD8:Second ii. Discussion: iii. Vote: Ayes have it motion

----- re esss over ------

I. Quorum II. Approve the Agenda a. Accept the agenda as is b. NG, Past Presidenet, Moved c. OORD8: Second d. Discussion: i. JSA, RD10: Godo Morning, if it pleases you Madam SOH if we could increase the ED Q&A from 15 to 20 minutes ii. What are we going to shorten to make time for that 1. It will not shorten iii. NG, Past President; Point of order – just so you can clarify what people are voting. There was a motion 1. Technically an amendment. iv. Entertain a motion to make an amendment: 1. NG – Moved 2. JSA, RD10: Seocnd 3. Discussion: a. HOD Delegate: For HOD to run on time, can we substract from b. BB, SOH: We would decrease c. KM, RD4: We are here to conduct busienss and we cannot move things i. In order to ensure we are handling our business without calling recess. So we don’t have the same issues as d. AI, NC: I think if we also begin our voting process now that will ameliorate time. This is high in business of time. If we go back and forth we are eating time. e. NG, Past President: I was the president that ended up having all of this at this BOD Banquet. My Chair and I had painful for leaders and it hurtfor it to go into the HOD. This is a chance to conduct the busienss. We need to conduct this busienss, you all are the most important askpect of HOD. Extend

however much you need to do so you don’t do this at the banquent. f. BB, SOH: Close discussion.

4. Vote on the Amendment to extend the time from 15 minutes to 20 minutes: a. Ayes: Ayes have it majority vote. e. Motion: Currently voting to approve the agenda with the amendment of extending time of ED Q&A session. i. Votes: 1. Ayes: Majority have it, motion carries.

III. Speaker of the House Welcome Address IV. Dr. Alia D

National Officers Position

Name

National Chairperson

Antonio Igbokidi

Abbreviatio n AI, NC

National President

Ja'Nia McPhatter

JM, nPE

Present

JM, NPE

VACANT

National President Elect

3/30/24 Present

National Vice President

Adefolarin Alade

AA, VP

ABSENT

National Treasurer

Stella Udoetuk

SU, NT

Present

National Secretary

Kritica Joshi

KJ, NS

Present

Speaker of the House of Delegates

Brianna Blake

BB, SOH

Present

National Parliamentarian

Daniel Nyancho

DN, NP

Present

Pre-Medical Board Member

Logan Dean

LD, PMBM

Present

Executive Director

Bridgette Hudson

BH, ED

Present

Immediate Past Chairperson

Denisha Thomas

NG, IPC

Absent

Immediate Past President

Nita D. Gombakomba

CT, IPP

VM,

Region I

Emmanuel Agu

EA, RD1

Prene

Region II

Marissa Pharel

MP, RD2

present

Region III

CA, RD3

Presnt

Region IV

Chukwudumebi "Dumebi" Atuegbu Kendra Moore

KM, RD4

Preen

Region V

Nikkisha Mills

NM, RD5

absent

Region VI

Hajara Ouattara

HO, RD6

presnt

Region VII

Stacy Bawuah

SB, RD7

PResnet

Region VIII

Oluwaseyi Olulana

OO, RD8

Pr

Region IX

Brianna Mosley

BM, RD9

Region X

Jerome S. Arceneaux

JA, RD10

Presnt

I. Quorum II. Approve the Agenda a. Accept the agenda as is b. NG, Past President, Moved c. OORD8: Second d. Discussion: i. JSA, RD10: Godo Morning, if it pleases you Madam SOH if we could increase the ED Q&A from 15 to 20 minutes ii. What are we going to shorten to make time for that 1. It will not shorten

iii. NG, Past President; Point of order – just so you can clarify what people are voting. There was a motion 1. Technically an amendment. iv. Entertain a motion to make an amendment: 1. NG – Moved 2. JSA, RD10: Seocnd 3. Discussion: a. HOD Delegate: For HOD to run on time, can we substract from b. BB, SOH: We would decrease c. KM, RD4: We are here to conduct busienss and we cannot move things i. In order to ensure we are handling our business without calling recess. So we don’t have the same issues as d. AI, NC: I think if we also begin our voting process now that will ameliorate time. This is high in business of time. If we go back and forth we are eating time. e. NG, Past President: I was the president that ended up having all of this at this BOD Banquet. My Chair and I had painful for leaders and it hurtfor it to go into the HOD. This is a chance to conduct the busienss. We need to conduct this busienss, you all are the most important askpect of HOD. Extend however much you need to do so you don’t do this at the banquent. f. BB, SOH: Close discussion.

4. Vote on the Amendment to extend the time from 15 minutes to 20 minutes: a. Ayes: Ayes have it majority vote. e. Motion: Currently voting to approve the agenda with the amendment of extending time of ED Q&A session. i. Votes: 1. Ayes: Majority have it, motion carries.

III. Speaker of the House Welcome Address

IV. Alia, AMA a. [insert speech] b. OO, RD8: Seeing that the ED is not present. I think we can rearrange the schedule. Since the presenters are not here.

V. 2023-2024 National President Report, VM, IPP a. VM, NP: What was done during my terms b. Redefining the Gems of Growth: inclusivity, impact and innovation i. Inclusivity 1. Internationla Medical Students and Graduattes a. Programming inclusive of all medical training options – Exploring Carribbean Medical Schools: Is it right choice for you? It’s an example b. Finalizing write up for scholarship to help : meet the needs so students can truly focus on education. c. INAC 2. MAPS a. Partnership re-established with blueprint for virtual MCAT Bootcamp and MCAT scholarship agreement b. Continued strength of the MAPS post-bacc initiatiive. c. The diamond scholarship - $5000 and to cover the medical school application expenses for 10 students ($500 each) 3. LGBTQIA+ a. Goal: Ensure group felt represented in SNMA and at the national level b. Progress: i. Sessions during AMEC. 1. The essential Integration of LGBTAIA_ 2. MSAP 3. Establishing welcoming evniroments for patients ii. Impact 1. Merit of documentaiton and effective communciation. We have to make sure that the materials we are going to our elected officers and

2. National Voice a. Maternal Health b. Black Maternal Mortality c. Incorporated numerous session d. NMA doing health plenary e. Official SNMA x NMA mentorship program with OBGYN i. We are working on formalizing that 3. Maximize Membership a. Intentional about using social media this year b. Successful c. AMEC scholarship travelling d. MCAT e. Enhanced Sowing Seeds 4. The “S” in SNMA c. National Leadership Institute i. June NLI 1. History 2. Governing documents ii. September NLI 1. Dr. K hosted us at UNC and there was amazing enhibiton iii. January NLI 1. Vanderbilt University and Meharry Medical Center 2. Special Recognition a. Ms. Morgan Eckhart b. It was crucial and it was not have been as great without her d. AMEC i. Largest conference to date ii. Over 260 speakers, plethora of topics iii. Work in the community 1. Don’t just come to cities, we want to give back 2. Glucometer to MFM 3. Currently community health fair right acorss the street – text a friend to help the community a. BP

b. HIV c. WIC d. Substance Abuse Treatment e. Food Trucks e. Q&A. i. AO, UT Health Center Scient: I know you mentioned Diamond Scholarship does that apply to newly submitted MAPS Chapters 1. VM, IPP: Absolutely!!! ii. NG, Past PResident; I just. Wanted to congratulate you. I knew you were soemthign special when I first met you during the lections apst. I am really proud of you and you’re going to be a great OBGYN iii. AI, NC: Big V! I think we should be extermley proud of past president President Mize, The sustainability that she will make for the years to come. Who sent the foudnation. Someone who set the legacy. ,It was a prividliege to work with you. TYSM veromin iv. KM, RD4: That’s my president! I wanted to follow up with th eIMG question – is it specific to specif niches. How can the funds for the IMG be used.

1. Intended to be used to offset challenges not ocurred in the state. You apply and put in the needs. It won’t be students. f. Approval of the Report i. OO, RD8: so moved 1. NG, Past President: Seoncded 2. Discussion: a. AI, NC: Amend we approve President Mize’s reports with commendations b. BB, SOH: Amendment i. OORD8: I’m okay with it. c. Vote: Ayes have it. Approve the report with commendations. ii. Thank you all we have approved of the report with commendations VI. New Business

a. OO, RD8: Could you provide us with the whereabouts of where the ED is at the time?

1. BB, SOH: We have reached out to her and she has not responded ii. JSA, RD10: Point of order is that I find it strage that we discussed that there was going to be a I charge the EC to contact ED 1. AI, NC: That is not how yesterday was report. The reason it was received is because you can’t approve a report with reccomendations but suggestions. We did want to have a discsussion today and the ED did not know there was going to be a discussion. She is trying to make her way over here as fasciously as possible b. 2024-2025 Soaring to New Heights i. Opening Remarks 1. Mission 2. Purpose ii. Agenda 1. Sustainability a. Using RedCap b. NCCs Toolkit c. Succession 2. Reach and Recruitment a. Membership i. Student Ambasador Program b. Pipeline Programs 3. Inclusion a. IMG b. MAPS c. Osteopathic Schools d. LGBTQIA+ 4. iii. NLI iv. AMEC 61 v. Closing Remarks vi. Questions

1. JSA, RD10: If it pleases Madam SOH, I would like to approve your agenda commendations. You have 2. HOD Member: Will this be availab 3. Dr. Mpasi: As our sutdent turstee, voting member on two boards. We will work with you to ensure that – i want to recognize the work that you have done to continue that membe 4. AI, NC: I’m really excited about your platform to engage the communities. So folks can know how great its going?

With nationals in a. I’d liek to work with RDs to identuify community engagement centers – throughut 5. OORD8: I’m very excited you here. W’ere so proud of the work yo uhave done. We’ve got your bakc in Region 8.

Youv’e got your back.

6. SU, NT: I wanted to say your agenda is very inspiring. I wanted to ask a quick question – can you talk to us about your vision about student amabassador a. The whole goal is the increase membership and we can increase the number of clinically competent, socially conscious physicians i. 10 student ambassadors ii. Those students chosen would have free attendance at AMEC. vii. Approval of Report 1. NG, PP: Moved 2. SU, NT Seconded 3. Discussion: None 4. Friendly amendment with commendations 5. Vote: Motion carries VII. Q&A ED Report – CLOSED SESSION a. BB, SOH: Would like to extend the floro to the House of Delgates for their question? i. None spoke b. OO, RD8: That stipulation undermines the voice of the RDs for the HOD. We’re ready to ask questions, if you would like us

c. NK, RD5: In your report you mention i. BH,ED: Many of you this is your first AMEC. One of the biggest changes is the registration. We have used technology to make processes more efficient. You probalby won;t remembe.r It is simple but something you can recognize as a member. I joined the organization in 2020 due to the pandemic afte r ayear with no ED. It was durign the pandemic. I actually did not have a lot of opportunity to meet the Emeriti at the time, folks only I interved with. There was a lot of things occurring with SNMA before I got there and then added pandemic.

1. We added an accountant to service the national organization as a resource for the RDs. To be frank, your accounting was not being reconiciled in quickbooks. There were no internal controls there. There was a lto of things occurring in SNMA before I got there. A lot was not sexy.

We had to get an accountant to ensure that this information is in quickbooks. This is the covnerationo of real talk. So now as a board and organization – your treasurer and chari can pull reports and give you an accurate picture of what’s occuring in the organization finacially. d. JSA, RD10: The ccount xx grants i. Rewriting grants with the help of staff, writing the renewals.

Grant writing is not simply about getting grants. Grant writing is significantly about relaitoships. You can have the best – if you dont have anyone carrying your paperws in that room it does not happen. Dr. Ottey, our emeriti was very helpful. ii. I worked on the grant that were listed in the Chair’s report,. They are brought by students. There are processes. Therwe was no audit for four years when I nentered that had made us ineligibly until we worked on it. We’re talkinga bout the hosue. Not the stainliness the plubing and electircal system. That was not as solid as needed iii. My time at SNMA has been about making sure all those systems would work and work efficiiently and that coems with an audit,

making sure that licenes and doucmentation need to be happened iv. We had fines in Wshignton DC because information was not properly filed.

1. I filed them properly and the fiens were reversed. v. What i am saying to you is that we work at a NPO and there are benefits when they are tax exempt but there are serious Policies and Procedures – that has been why many years NSNA has lot its grants due to those issues. I can only do wha thte studnts do. If you dont tell me what’s occruing with CRF/QFS - i cant write grants to get you the support you need. It’s not beause we’re trying to innudate you – we need to do better with the why. If you are chapter doing greaet CS work. It’s amazing but it needs to be docuemnted. e. VP Emeriti, Dr. Mpasie: I want to give you. A disclairmer ot the question .As an emeriti, attendign phsycian, this is a student focused question – we're mindful that 2024 URIM are having difficulty transitioning in medschool, matching, ensuring that they are supported.

Graduating and matching into i. From a membership standpoint, I am walking through this convention 60th but it was exceitng for them. I walked through the convention center and there were open booths, the empty tables. ii. What is your strategy to increase membership? Thoughts on how to expand it in the future.

1. Thank you so much, I don’t have the membership numbers with me. I know RT9 did an analysis over the past 20 years.

2. To address the questions about empty booths a. One fo the things that we did, when AMEC registration was open October 4-January 5th i. Only open to SNMA members. You had 3.5 ii. January 23rd – 2 weeks open after members iii. There were only about 120 indivdiuals that were nonmbemers

iv. We gave members the priority for acccess to AMEC. After 2013 you had o be a member. v. In terms of membership growht the membership does fluctuate from year to year vi. These were rough numbers vii. In terms fo details fo the growht b. Dr. Mpasi, VPE: i. Prior to 2019, we did have a nonmember option. 2013-2014 I was on the board ii. Yes we did great work for 2024 – but I wanted to ask about the future – plan to expand membership and AMEC, what are the plans for 2025 and beyond 1. BHDI’m confused – I think where does ED occur. HQ and Membership – t iii. Dr. Mpasi, VPE : xx 1. BH, ED We did expand 500 more students to come but what about future AMEC to ensure that expdnaded capcity a. BH, ED: I think there’s a little confusion with the membership drive and the b. We were contracted with a certain number of indivdiuals and to expand we had to tak to the partners here. c. If they cannot fit all of us in the banquet – then to expand that ifnormatio. d. Banquet was expanded but the sessions were not e. We talked with the chair and the VP and President i. We wanted more studnent

ii. Rooms are overflowing w c. Ai, NC: Point of Information i. Our attendance AMEC 2022 in Orlando, it was just about 2100 attendees. ii. Hartford – 2200 attendees iii. We averaged around 1700 -> 2200 1. It is very difficult from financial and data standpoint that we are going to have 3000+ 2. Me as NC is ascertaining oportunity – but I want to make sure that was clear as a picture over the last couple years. iii. Region 6 Board Member: i know it has streched HQ staff, what is the timeline for hiring new staff.

1. Budget process for next fiscal year – we have been playing catchup with staff. When I got there we had 2 members, now we have 5. We do have extra support consultants. If you’re in region 6, you can always come bye a. AI, NC: What is the timeline? Extend on that and that’s what people want to hear i. Budget for 2 staff in upcoming budget and once approve dwe had an increase . ii. Students have nontraditional horus, having access to a member that works nontraditional hours. If you had quetions and AEMC membership needs to be approved. iv. Dr Ottey: Two clarification points a bit. ED is not responseible for membership, support of memberhisp and memberhsip committe. Two I would strongly suggest that if we have a need in the hoseu for the housekeepr. We don’t have tiem for th ehousekeeper. Outsource that information – may be economically better. Perview fo the ED to tell us how to run the organizaito and i want the house to be clear. I want to be clear that we are being fair. That the chairwho is the direct supervior and conduit from Board to ED. Having said that aroudn conveiton very concerned that there were entire tables and also

on the studnets – the students did not come. Simple itnervention - asking luncheon attendance, banquent luncheon. Contracting a convention planenr ot look at the strategy – we had the biggest conferenc when i was chair at 990 1. Astrazecna a. To thank the ED the National Office and the team for gettign the report, for getting all of the pieces together for now, for working – when I send an email or call – I don’t expenct . I appreciate the parliamentarina, there needs to be clarity. We have thrown aroudn the grant. I can crituqe the board and EC and National Directo i. You all worked the grant. You did respond, whenver I ask the chair or committe – you all have done that ii. We all need the chapters and regiosn to have their reports. Get your reports in and let us take our heads and eat iii. Public: SNMA executed the first astrazenaca grant, it made my job easier – lets do it again iv. It is important fo rthe board to look at this budget and say we need two workers.

Outsource to look at where we are – it very distirbuign to loook at the waste we have eexperiences. v. Sandra, Region 2 Med Colelge Wisconsi: For background, chapters we do a lot of our transitoons in early december,Janaru.

It is very difficult with AMEC beign sold out in Janaury. Some of our chapter presidents were unable to get tickets. What is a way we can ensure HOD can receive tickets.

1. Officers were not registered as members. If you are not a member then you have to join and get your tickets. If folks are registering as delegates/chapter presidents they should be members of the organization. a. Chapter Preisdents that were not members.

vi. OP, Region 9: My question is similar, for those of us who get school funding and sometimes there are delays – do you have any plans to combat this. Personally have not receivedmy fundign .I was able to purchase myticket but that is not an option for a lot of people.

1. I think going back to roles and responsibilities. Work with your regional directors.Regional budget to support you while you are tyrign to register for AEMc. The way the organization – AMEC regiostration opens in October – we have 7000 members we are thinking about the volumeand the mas.s We are talking about accommodatiosn for 5/10/15. Going bakc to election process and the way you do procestion. To transito toearly in this year. And to ensrue that it is standardized. That would just be my suggestion to you. THere is no way for us to set aside with delgates.

2. Point of Informaitn; Opporutnities for scholarship – i think some fo those will be advantageous. And there are things that can be offset. As we look for amicale solution. vii. Entertain a motion to extend the time to allow Dr. Sanders, Dr. Walten and Dr. Smith 1. EA Second 2. MOVED 3. Discussion a. AI, NCA lot to the organization and it is important and we need to stop after these paritcular indivdiajsl .I think house they ddeserve to be hear b. OORD8: Just in case some of the thigns you have more questions abot – we are mindful of the time.

The convo does not need to end here 4. Vote a. Majority ayes, motion has passed. b. Motion Carries viii. Dr. Walten, Past : I reccommend to the House and Leasership a lot of things we have discussed are in the archivees. I reccome. I am more intersted how we build relatoions and sustain

ix. Dr. Tyler Smith UM SOM, Fellowship Board Director, General pediatric: I have sat in your seats in the past. Why I wanted to sit.

As soon as someone who grew up in SNMA, this is where I grew up from SNMA, my closest friends are invovled in the SNMA. People want you to coem back. One fo the ways I wanted to do that is by being an exhibitor. Recruitment is huge for our medical school, residnecy and training. I sit on adcoms fro a lit. Soem cant use drace based. UM they are in here and leaders and finvoled. The chanlenged piece – this bag has my QR codes – to learn more abou tour programs – busienss cards and talk to me.

Training in peds and residnecy. Challengeing thigns – there were blank sspaces in exhibit. I wanted to exhinib but coudlnt. Any way to get a talbe – I had to fly out yesterdy or todya 1. Dr. Smith: Thankful i could You know how hard it is to get students. I need for my sinstiution to help with recuritment. All we see is your picture virtual. It was disheartening all these collleagues wanted to be here but did not get to be ehre. They coudln have pruches a talb.eIt’s a loss to the studnets, to the organization, a loss toSNMA, i paid full price for talbe. I did not use the whole tiem. Full price is worth it because it will aloow my studnets to hear bout the program. So amny prgrams you miss out on. Storngly encourage you all – make sure there is a waitiing list, aybe few organziation, breakfast and brunch 2. BH, ED: I think it’s unfair to make the assumption staff did not get the oporutnity. People did upgrade subscription.Therw were not 20-30 rows of empty talbes.

To basically say that the staff did not try to do their best efforts that our members and students did not have idnviduals here. I do appreciate you have time to go around. There are a lot of partners and organziatins that have come and undermised SNMA and nasty things about SNMA. What I want to be clear is that we do our best to fill all the slots. Running up to AMEC – but this is not a process where staff left money on talb

a. Dr. Smith: will there be a process for a waitlist?

What would be the rocess shoudl last minute cancellation b. BH,ED: we did have people on the waitlst but that sold out too. There are lots of movign parts c. Dr. Smith: if groups or orgnaizations – is there a process? i. BH, ED: There is not. x. Dr. Sanders: Thank you ED hudson for allowin us to answer. I want to thank Dr. Smith who has been long with the SNMA. I have made many disucsison for to continue to push that the students and premeds – to know about this program. Part of the group support for years. I came into 1997 and go on the board in early 2000’s. How do we increase the number of students but decreasing costs? I’m hearing that the history of SNMA – liek Dr. Wlaten says we need to go tthorugh teh archives. It has been circling for years. Looking at stragtegies with how we take care of our students and informed discusison studnts. Comunications – what was the past, how to move froeard. Not one prgram shoudl be denied if we can get them 1. Dr. Snaders Rations – what is happening in HQ, finanials.

How are we coming up with our role plan. To suport us as we get bigger. We want to see where these faolks are the Drl hines and Dr. Green. Plan andcommuincatio wehere we can hear bakc nad forth. If you’re tlaking in one way. My RDs I want to commend you in the work you do as folks asked you how to get here. a. Dr. Snaders I had 12 folks asked me how to send students here. But they are not receiving resposnes.

Provide opporutnity for folks but we want to do that b. Dr. Snaders I appreciate the work that you’re doing ED. Talk to some folks in the back row and they’re working with programs to bridge the gaps on things that we don’t know

c. Dr. Snaders What’s happening with the money. I commend you for your work. RDs my hat is taken onff to you I cant remember any other group had to take one i. 3k+ and sold out – we gotta figure out a better methond 2. BH, ED: Working in med ed is not new for me. I have a soft spot for premed students. Everythign we do is with the mission in mind. We are open to feedback from you and other idnivduals in the room. I only hear from folks when they have comlaints. If you think about it, my roel is. Xx xi. Dr.Ottey: Point of information: I need everyone here to her IIIIIIIIIIIIIIIIIIIII 1. ED is an employee of the SNMA. In clsoed session, you deal with the issues associated with the ED. You have board liability insurance but the HOD does not. If you have problems as HOD you send to chair and apporparite perosn. We understand that htis is a busienss. We have been sued by EDs before. And Staffpersons. From Day one.

Please understand this is a busienss. I’m not saying anythign but the protect yourself. You can idnivdually be sued for disparagement. None of this happens today but i know what happens outside of these doors. And finally we need a conferener, stratgeic analysis from a consultted. a. I charge the board to do it and allocatioe funds b. Do not run this liek a club because it aint c. AI, NC: Accept the charge VIII. Technology Issues a. (1 hour) b. Chante Goodwin: explaining the electronic voting. (1 hour) c. Giving break IX. Voting on Candidates a. Reviewal of Candidate composits , JM, NP i. JSA, RD10: For the hall of heroes we are only voting on one?

1. Yes b. Voting

i. Test 1. More technical issues. ii. National President Elect 1. 153 Votes 2. DN, NP: It is a simple majority vote, (half +1) a. OORD8: Repeat. b. If no candidate gets simple majority then a line off with the two candidates. iii. Vice President 1. Chante: Keep voting, keep voting, if you have a clicker make sure it’s clicking iv. Speaker of the House v. Parliamentarian vi. Professional Board Member 1. MAPStable candidate and moe to the enxt one 2. SB, RD7 Seocnd vii. Hall of HEROES viii. Pre-Medical Board Member 1. Discourse on voting. a. DN, NP: Reading the section of the PPM that explains HOD Elected positons. b. Clarification of MAPS and SNMA X. HOD Visionary Statement, AI,NC a. HOD visionary is strictly for you all to discuss and guide us and approve. And so I want you all to pay ire to that to make reccommendation. b. Buckets of Discussion i. Leadership Development and Communciation Practices 1. What do you want for leadership, oportunities and what do you feel like are approve dand what you want is enacted? Any one can come to the mic that is a delegate of the house? a. Thoughts i. AW, SOM: I’d like to say this is my first time at AMEC. For us to meet once a year, I felt it was very efficient. Said that we are saying the

same thign ove rand over. I want to congratulate you all. I want to commend you all. You all did a great job. Two things 1. Rotaitons people coming in October and you all have access to email addresses. In January and February maybe an email or letter saying hey this from HQ welcome to HOD. Leadership etc. Transitoin. I knew we had to do programmatic things – to hear the ED this is what is done for grants and what is needed. That information and why it’s important is necessary. Really stress that importance. I don’t know if ti’s constituion or change. Soemthing need to be prirotiized. Treasurer Report, ED, you’re not telling us things that need to have feedback and the house is shakey. People undermining us who we are as an organization.

People underwine you everyday as a Black medical studnet. Prioritize agenda to be more efficient. Also, we spent so much time to extend three minutes. How can we rearrange? More time gbecause it is the busines. ii. CA, RD3: Point of order is there a time limit 1. AI, NC: Three minutes per bucket. iii. AO, San ANotion: I was unware there were more buckets so Ii’ll comment other iv. CoCahri Misour: I know there’s already been talked about in VP’s platform really advertising committe help to general body.There’s a lot missed oporutnities to h maybe a separate par t of the website

1. [INSERT REST OF SPEECH] ii. Financials 1. Upenn: I was just thining if you all had vendors here to sell here at the AMEC. To be able to come here and buy goods. Shea butter. Arts. At other conferences.

2. Region 2 MAPS Chapters: I think this is a part of someone’s platform .An SNMA online store. Merch, pins, etc. a. AI, NC: Revamp online store iii. Operational 1. What to make things more organized and efficient. a. AO, San Antoino: I do like the informational sessions for HOD because it is very important and to get us ready for this. I think if there was a way to make the times more accurate times for how things are going to proceed for how it was going to.

Maybe if we had more accurate timing. Or do it all in one day. Breaks during the day. i. AI,NC: Noted 2. Lshoya Michigain State: This is my first AMEC it was hard for me to enjoy. Half the sessions I wanted to attend I couldnt’ attend. It’s an amazing conference – how are we supposed to do anything if we’re stuck here and meet quorus. If we do this all on a wednesday – it may be better. Those are session peopel wanted to attend. When it coems to organization – have it all at one time. Maybe more meetings on ifnormation system. It was confusion amongst the board too and it led to more chaos. a. AI, NC: One of the thigns we can do better on, and frontload everything on virutal. When we talk about the business.The big thigns. Maybe that is something we cna incorporate in the future 3. St Clari Davis, UC: I do want to commend you all aon how.

It was efficent last year with the conversations we had last year. Somethign to consider next year. Cna we have when

it’s approoarte to swithc delegates. So we don’t ask people – we can coordinate. Better rules sand regulatiosn a. AI, NC: Better rules and regulation 4. IP, Howard: You were talkign about how we have another virtual – maybe we can bump it to two we can reveiw the longer reports on those agenda and speeches in person.

That was pretty much. iv. Xx 1. JA, : Hybrid options. Espeecially if longer . Deesignating which agenda items can be exted on time. Any session we can see fit in a. AI, NC: I think we were thinking of hybridn it was more expensive and crazy. Frontload thing virtually 2. Tyle CP REC: Thank you to the emeriti for clarifiying. I’ve been here since last year. What is constant to reiterate why we are here. If we need to get these things done. We need to step away from the things we’ve done. Why we’re here.

Self accountabilty . There’s areason why we are all here.

We need to get through them .We are going to keep on goign here. Thank you all for constantly reiterating that.I respoenct your time. I’m a fourthy year so I don’t really have anythign to do. Very dilligent about reiterating why I'm here. v. Marketing 1. Thoughts? a. AW, San Anotino: Gen Z vidoes, tik toks, trends, what we do.

XI. Recess a. Entertainment to recess until b. EA, RD1 second c. Aye XII. 1:52 cst/2:52 EST

2024 - 2025 HBCU Reports

Howard University College of Medicine: Student National Medical Association 2024-2025 Recap HBCU Report

2024-2025 Executive Board

President: Elijah McMillan Vice President: Nurupa Ramkissoon Recording Secretary: Valerie McAllister Co-Corresponding Secretaries: Chisom Ogbuehi, Sumaya Smarony Parliamentarian: Kamdili Ogbutor Treasurer: Trinity Gibbs MAPs Coordinators: Syneja Richards, Teneshia Huggins, Ericka Miller VPs of Community Service: Tabitha Norton, Samrawit Beyene YSEP Coordinators: Rachael Oyebade, Mohammed Sawi HPREP Coordinators: Azure Erskine, Ashley Karen Bautista VPs of Fundraising: Kianna Allen, Olasubomi, Shibrika Pansy Historians: Nadia Hackett, Nyasia Pressley

General Body Meetings

Summer/Winter 2024

Events

05/20: ASGE Presents GI Experience @ Howard 08/27: SNMA Littmann Stethoscope Sale 09/06: DC SNMA Basketball Game (GW,GU) 09/18: Voter Registration Drive 09/24: SNMA T-Shirt Fundraiser (GW, GU) 09/27: HPREP Introduction to Medicine Panel/Presentation 09/30: MAPS Mentor-Mentee Mixer 10/17: Introduction to HPREP Panel at Mckinley Tech High School 11/01: SNMA Halloween Harvest 11/21: YSEP Health Learning and Screen Time at Bruce Monroe Elementary School 11/21: HUH Cancer Center Presents "The Great American Smokeout" 12/03: SNMA Figs Scrubs Raffle

Winter/Spring 2025 Events 01/16: HPREP Endometriosis Mini Talk Series 02/06: Scholarship Workshop at McKinley Technical High School 02/13: MAPS Application Workshop 02/13: Mental Health and Screen Time workshop at Bruce Monroe Elementary School 02/18: Mental Health and Screen Time workshop at Seaton Elementary School 02/27: Bread For the City Volunteering Event 02/28: SNMA Cardigan Sale 03/20: We Are Ill Presents: HBCU Future of Black Neurology Impact

Upcoming Events • 2025-2026 Eboard Elections • STEMCx x Howard Medical School Tour • UPenn x Howard Medical School Tour • Delta x Howard Health Screening Event • Howard University Community Health Fair

Morehouse School of Medicine Student National Medical Association

HBCU End of Year Report House of Delegates 2025 “OUR VISION IS TO LEAD THE CREATION AND ADVANCEMENT OF HEALTH EQUITY”

Morehouse School of Medicine Mission Morehouse School of Medicine (MSM), located in Atlanta, Ga was founded in 1975 as the Medical Education Program at Morehouse College. In 1981, MSM

became an independently chartered institution.

We exist to • Improve the health and well-being of individuals and communities • Increase the diversity of the health professional and scientific workforce • Address primary health care through programs in education, research, and service

Executive Board 2024-2025

• Nyla Griffith- Chapter President

• Stephen Daniels - Second Year VP • Tempest Young - First Year VP/President Elect • Ariyana Dyer - Co-Secretary

• Kiara Huff - Co-Secretary • Chisom Iheagwara - Co-Treasurer • Chidaalu Okoli - Co-Treasurer • Jandolyn Washington - Co-Historian

• Camille Simmons - Co-Historian • Briana Osei - Co-Fundraising Chair • Kiara Huff - Co-Fundraising Chair • Sandra Lantum - MAPS Co-Chair

• Karima Muhammad - MAPS Co-Chair • Devan Williams - Social Co-Director • Boston Cooper - Social Co-Director • Andre Smith - Community Service Co-Chair

• Russell Solomon - Community Service Co-Chair • Kiyanie Frederick - GEBS Liason

Not Pictured: Social Co-Director: Devan Williams

MENTORSHIP •Spelman College •Clark Atlanta University

•Morehouse College •Georgia State •Kennesaw State •Georgia Tech

•Alabama State University •Savannah State •Fort Valley State

FIRST LOOK: MCAT preparation Applying for medical school Interview skills Anatomy and Clinical Skills labs Suture techniques

Physician Panel & Student Panel Ethical Dilemmas Echo/Ultrasound Patient Simulation: Lucina

EVENTS

Med Student Panel

Financial Literacy Workshop

Self-Defense Workshop

American Heart Association Spring Sale

Social Event w/ Spelman MAPS

LOOKING FORWARD • Emory x MSM SNMA Social • Community Outreach • Interprofessional Collaboration

Events • MAPS MCAT Giveaway

• SNMA x OBIG Headshots Event • M4 Panel • Residency Panel • Mentorship with local undergraduate institutions

STUDENT NATIONAL MEDICAL ASSOCIATION

HBCU END OF YEAR REPORT 2024 - 2025

Career Development ●

Pre-Med Exposure Conference ○ ○ ○

●

April 20, 2024 50 students, 30 undergraduate and 20 postgraduate Panels, workshops, professional development

Vanderbilt University Medical Center Minority Housestaff for Academic and Medical Achievement (MHAMA) ○ ○ ○ ○

October 21, 2024 Virtual ERAS panel Current VUMC House staff, chiefs, and attendings Residency interviews, selecting programs, rank list, and more

Career Development ●

Medical School 101 ○ ○

●

Summer Research Panel ○ ○

●

November 19, 2024 Panel for MS2s interested in summer research

Curriculum Vitae Workshop ○ ○

●

August 29, 2024 MS2 led panel for MS1s

October 9, 2024 Third and Fourth year students sharing advice on forming a strong CV

Financial Literacy Workshop ○ ○

January 29, 2025 Wealth management advisor and financial planner with 15+ years experience

Brotherhood Alliance for Science and Education (BASE) ●

Black Male S.T.E.A.M. Summit ○ ○

September 14, 2024 Led simulation lab for young black males interested in medicine

Pre-medical Minority Enrichment and Development (PMED) ●

Mentor Hub Series - MCAT Prep ○ ○

●

November 7, 2024 Spoke with premedical students about how to be successful on the MCAT

Let’s Get this MD! ○ ○

January 22, 2025 Virtual panel discussion with premedical students at Spelman and Morehouse

Minority Association of Pre-Medical Students (MAPS) ●

What’s The Diagnosis? ○ ○

January 30, 2025 Interactive game show event for premedical students to sharpen their diagnostic skills

Health Professions Recruitment and Exposure Program (HPREP) ●

Tennessee Health Expo ○ ○

November 1, 2024 Spoke with high school students to help them explore diverse health careers and connect with professionals from across Tennessee.

Youth Science Enrichment Program (YSEP) ●

Boys and Girls Club STEM Showcase ○ ○

December 5, 2024 Attended STEM Showcase to speak with middle school students about a career in medicine

HIV/AIDS Committee ●

Pearl Cohn High School ○ ○

November 6, 2024 Provided knowledge and resources about HIV/AIDS to high school students

Community Service ●

Project C.U.R.E. Volunteer Day ○ ○

●

September 20, 2024 Helped organize and package medical equipment and materials for hospitals and communities in need

Life in Medicine ○ ○

January 18, 2025 Worked with Futures of Nashville to introduce physical exam skills and mentorship to students

Social ●

Back to School BBQ ○ ○

●

September 7, 2024 Fellowship to welcome in the new school year

Taco Tuesday ○ ○

September 10, 2024 Event to highlight the many talents of well-rounded medical students

Conferences Attended ●

Region X Regional Medical Education Conference ○ ○

●

November 22-23, 2024 Many Meharry students participated in the research symposium

January National Leadership Institute ○

January 17-19, 2025

AMEC 2025 St. Louis, MO

CHARLES R. DREW UNIVERSITY OF MEDICINE AND SCIENCE SNMA HBCU REPORT 2024-2025

CDU SNMA ‘24-’25

About CDU College of Medicine Charles R. Drew University is located in the Watts-Willowbrook area of South-Central Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for under-represented students.

As of 2023, CDU College of Medicine (COM) is proud to be one of only four Historically Black Medical Colleges in the nation, a charter Hispanic-Serving Health Professions Schools member, and the only historically Black institution west of the Mississippi.

CDU SNMA ‘23-’24

Our Inaugural Chapter In 2023, our group was founded as an official student organization at Charles R. Drew University. Then, on March 10th, 2024, our organization was officially recognized and approved as a national chapter.

30 student members for general body (50% of med school class)

10+ National Members

CDU SNMA ‘24-’25

Our Current Chapter In the past year, our group has more than doubled in membership and dues paying members. We estimate as new classes are admitted, our general body will continue to double each year.

67 student members for general body (>50% of both classes)

20+ National Members

CDU SNMA ‘24-’25

CDU-SNMA Pillars of Focus

Collective WellBeing

Mentorship

Community Imapct

Student Wellness – creation of spaces to maintain wellness for URiM students through community care.

Career Guidance – networking and mentorship connections for SNMA students seeking advancement in their respective careers.

Community Engagement – collaborative volunteerism with local organizations to improve community physical, mental, social, and financial well-being.

Mental Health Advocacy – initiatives to educate around mental health and share resources that support mental well-being.

Pathways Support – involvements supporting youth and premeds underrepresented in medicine (URiM) seeking careers as future doctors.

Accessible Healing – advocacy for and action towards creation of healing spaces, access to healthcare resources, and health equity for all.

D9 Appreciation Day

RMEC 2025

Maternal Health Teach-In

BHM Welcome Luncheon

SNMA So-Cal Summit

AMEC 2025

CDU SNMA ‘24-’25

Expanding Service Opportunities for Pathways and Community Health

Future Goals Fundraising

HBCU Outreach Initiative to Undergraduate Premeds

CDU SNMA ‘24-’25

THANK YOU @cdu_snma @cdu2027 @cdu2028 snma@cdrewu.edu tyrahlacy@cdrewu.edu selomgbewonyo@cdrewu.edu

2024 - 2025 Chapter Charter Applicants

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

2024-2025 Chapter Charter Applicants REGION 01 01 02 03 03 03 03 03 03 03 04 04 04 04 04 04 04 04 04 04 04 04 04 05 05 06 06 07 08 08 09 09 09 09 09 09 09 09

CHAPTER NAME

SNMA CHAPTER/MAPS

Touro University California College of SNMA Chapter Osteopathic Medicine University of California, Los Angeles MAPS Northwestern Health Sciences University MAPS Burrell College of Osteopathic Medicine SNMA Chapter Prairie View A & M University MAPS Sam Houston State University MAPS University of Colorado Boulder MAPS University of Oklahoma - Norman MAPS University of Oklahoma College of Medicine SNMA Chapter - Oklahoma City University of Texas at Austin MAPS Alabama Agricultural & Mechanical MAPS University American University School of Medicine SNMA Chapter Aruba Davidson College MAPS Edward Waters University MAPS Georgia Institute of Technology MAPS Medical University of the Americas SNMA Chapter Mercer University School of Medicine SNMA Chapter Savannah North Carolina State University MAPS Nova Southeastern University College of SNMA Chapter Medicine (Dr. Kiran C. Patel - Allopathic) Orlando College of Osteopathic Medicine SNMA Chapter Ross University School of Medicine SNMA Chapter University of Alabama at Birmingham MAPS University of North Carolina at Charlotte MAPS Grand Valley State University MAPS Oberlin College MAPS Morgan State University MAPS Old Dominion University MAPS University of Saint Joseph MAPS Pennsylvania State University College of SNMA Chapter Medicine University of Pittsburgh MAPS Brooklyn College MAPS Lake Erie College of Osteopathic Medicine SNMA Chapter Elmira Mercy University MAPS New York University Grossman School of SNMA Chapter Medicine Rutgers New Jersey Medical School - Newark SNMA Chapter Rutgers University - Newark MAPS University at Buffalo MAPS Weill Cornell Medical College SNMA Chapter

NEW SNMA CHAPTER/MAPS

REINSTATE SNMA CHAPTER/MAPS

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

2024 - 2025 BOD Recommendations/ Compendium

Compendium 2024-2025 Collection of Pertinent Motions presented to the 20242025 SNMA Board of Directors and House of Delegates Prepared by Chiagoziem Anigbogu SNMA National Parliamentarian 2024-2025

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, June NLI Board of Directors Meeting 6/8/2024 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Immediate Past Chairperson - Antonio Igbokidi Region I - Emmanuel Agu Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region IV - Fedny Agelus Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Academic Affairs, Brooke Birks, BB, AA Academic Affairs, Ana Torres, AT, AA Community Service, Erin Igwacho, El, CS Convention Planning, Deborah Otuno, DO, CP Diversity Research, Erin Johnson, EJ, DRC External Affairs, Anastacia Azor, AA, EA External Affairs, Sydney Baltimore, SB, EA HPLA, Adaya Sturkey, AS, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA International Affairs, Natalie Toro, NT, IntA Membership, Brianna Blake, BB, MC Osteopathic, Ashlee Evans, AE, OC Osteopathic, Oluwatomiwa Awobayku, OA, OC Publications, Mikayla Shields, MS, PC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Cortlyn Brown, MD Professional Board Member, Donald Carson, MD Past Professional Board Member, Cornelius Jamison, MD Emeriti Members Dr. Priscilla Mpasi Past NVP Dr. Sharon Ottey, MD Dr. Dale Sanders, DO PBM

Strategic Planning Council Nathan Lott, DO Anthony Kululualani, MD Guest Beverly Hutcherson, Vice Chair MAPS Anaelle Ndoyle, Vice Chair MAPS

STUDENT NATIONAL MEDICAL ASSOCIATION

June NLI Board of Directors Meeting 6/8/2024 •

JM, NP: Motion to approve agenda as written.

• AI, NVP: Second • EA, RD1: Motion to amend current motion and add PPM discrepancies review to the agenda for 6/9/2024 • SB, RD7: Second • Motion: PASSES • Motion: PASSES

•

MS, NT: Motion to approve officers report updates.

• JM, NP: Second • Motion: PASSES

•

CB, PBM: Motion that the accuser be removed from the closed session until said agenda item is resolved.

• DC, PBM: Second • Motion: PASSES

•

EJ, DRC: Motion to “refer to committee on how to present/discussion of the information of code of conduct to the HOD committee” • AI, IPC: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

June NLI Board of Directors Meeting 6/8/2024 •

DC, PBM: Motion to move forward with interim measures against Dr. Hines (if the Board finds merit to the findings of CRC) • JM, NP: Second • DC, PBM: Motion to amend current motion to vote on if the Board finds merit in line with the Code of Conduct based on CRC findings.

• CB, PBM: Second • Motion: FAILS • Motion: PASSES

•

LG, PBM to EC: Motion that the board find evidentiary merit with the COC violation by Dr. Hines as presented by the CCRC • DC, PBM: Second • Motion: PASSES

•

DC, PBM: Motion that interim measures be bought and handed down by the executive committee against Dr. Hines • BM, RD9: second • JM, NP: Motion to amend the motion on the floor that the interim measures be discussed at the next executive committee meeting.

• AS, HPLA: Second • Motion: FAILS (ran out of time)

STUDENT NATIONAL MEDICAL ASSOCIATION

June NLI Board of Directors Meeting 6/8/2024 •

CB, PBM: moves that the EC bring interim measures for the board to vote on by July 1 st • SB, RD7: Second • Motion: PASSES

•

BH, ED: Motion to accept Treasure’s PPM recommendation regarding the frequency of audit • MS, NT: Second • Motion: PASSES

•

AS, HPLA: Motion to accept PPM amendment presented by IAC to amend PPM that RD to EC/Co-Chair of the IAC to Vice Chair IAC • LG, PBM to EC: Second • Motion: FAILS

•

CB, PBM: Motion to suspend section 3 PPM that discusses of the approval for PPM to be suspended so that we can move forward with the PPM amendments that have been submitted in the workbook without proper procedure • MS, NT: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

June NLI Board of Directors Meeting 6/8/2024 •

AS, HPLA: Motion to accept PPM amendment presented by SOH “1. Serve as a non-voting member of BOD. 2.

Submit a written report quarterly to the BOD outlining the plans and activities” • OF, PC: Second • Motion: PASSES

•

OF, PC: PPM amendment to have new charter chapters only need to submit 1 CRF + QFS on time to be able to be eligible for HOD • JM, NP: Second • Motion: PASSES

•

LG, PBM to EC: Motion to accept PPM amendment by SOH to change to only founding HBCU to present at HOD • EJ, DRC: Second • Motion: FAILS

•

MS, NT: Motion to accept officer reports • EA, RD1: Second • Motion: PASSES

•

MS, NT: Motion to adjourn today’s meeting until tomorrow (6/9/24) 9:00 AM EST • JM, NP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, June NLI Board of Directors Meeting 6/9/2024 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Region I - Emmanuel Agu Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region IV - Fedny Agelus Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Academic Affairs, Ana Torres, AT, AA Community Service, Erin Igwacho, El, CS Convention Planning, Deborah Otuno, DO, CP Convention Planning, Jeavanie Desarmes, JD, CP Diversity Research, Erin Johnson, EJ, DRC External Affairs, Anastacia Azor, AA, EA External Affairs, Sydney Baltimore, SB, EA HPLA, Adaya Sturkey, AS, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA International Affairs, Natalie Toro, NT, IntA Membership, Brianna Blake, BB, MC Osteopathic, Ashlee Evans, AE, OC Osteopathic, Oluwatomiwa Awobayku, OA, OC Publications, Mikayla Shields, MS, PC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Cortlyn Brown, MD Professional Board Member, Donald Carson, MD Past Professional Board Member, Cornelius Jamison, MD Emeriti Members Dr. Priscilla Mpasi Past NVP Dr. Sharon Ottey, MD Dr. Dale Sanders, DO PBM

Strategic Planning Council Nathan Lott, DO Anthony Kululualani, MD

STUDENT NATIONAL MEDICAL ASSOCIATION

June NLI Board of Directors Meeting 6/9/2024 •

LG, PBM to EC: Motion to suspend this portion of the PPM that requires/states that PBMs submit individual Reports until September NLI and make an amendment to this part of the PPM at September NLI (PBMs will submit one single report).

• JM, NP: Second • Motion: PASSES

•

MS, NT: Motion to accept National Treasurer's report with the AMEC fee schedule • BH, ED: Second • Motion: PASSES

•

MS, NT: Motion to accept SPC’s report • JM, NP: Second • Motion: PASSES

•

MS, NT: Motion to rescind the boards vote to have OKC as the AMEC 2028 Site and vote on a new site by September NLI • JM, NP: Second • Motion: PASSES

•

MS, NT: Motion to accept Executive Director’s report as presented • JM, NP: Second • Motion/PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

June NLI Board of Directors Meeting 6/9/2024 •

SB, RD 7: motion to suspend the PPM that states that RD to EC serve on the IAC as co-chair for remainder of 20242025 administration year • BM, RD9: Second • JM, NP: Motion to amend the original motion that the RD-to-EC will still serve as co chair IAC and when the new co-chair is found, the RD-to-EC can just serve as the RD to the IAC. • LG, PBM to EC: Second • Motion: FAILS • Motion: PASSES

•

JM, NP: Motion to adjourn today’s meeting @ 1:19PM EST • MS, NT: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, Special Board of Directors Meeting 7/1/2024 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Region I - Emmanuel Agu Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region IV - Courtney Maddox Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Academic Affairs, Brooke Birks, BB, AA Community Service, Erin Igwacho, El, CS Community Service, Jennifer Romero, JR, CS Convention Planning, Deborah Otuno, DO, CP Convention Planning, Jeavanie Desarmes, JD, CP Diversity Research, Erin Johnson, EJ, DRC Diversity Research, Nina Uzoigwe, NU, DRC External Affairs, Anastacia Azor, AA, EA External Affairs, Sydney Baltimore, SB, EA HPLA, Adaya Sturkey, AS, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA Membership, Brianna Blake, BB, MC Osteopathic, Ashlee Evans, AE, OC Publications, Mikayla Shields, MS, PC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Cortlyn Brown, MD Professional Board Member, Donald Carson, MD

STUDENT NATIONAL MEDICAL ASSOCIATION

Special Board of Directors Meeting 7/1/2024 •

JM, NP: Motion to approve the day’s agenda.

• AS, HPLA: Second • Motion: PASSES

•

LG, PBM to EC: Motion to to ratify the NCC HPLA Co-Chair.

• AE, OSC: Second • Motion: PASSES

•

LG, PBM to EC: Motion that June 2024 NLI BOD meeting minutes be amended to substitute the term sanctions for interim measures as per recommend by our legal counsel • JM, NP: Second • Motion: PASSES

•

BM, RD9: Motion to approve our meeting minutes altogether now newly amended • LG, PBM to EC: Second • Motion: PASSES

•

LG, PBM to EC: Motion to refer the CCRC findings against Dr. Hines to the HOD for a hearing • BM, RD9: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Special Board of Directors Meeting 7/1/2024 •

LG, PMB to EC: Motion accept the executive committees recommendations for interim actions as written here to be delivered to Dr. Hines • OF, PC: Second • Motion: PASSES

•

LG, PBM to EC : Motion to accept the PPM amendment (HBCU Reports and Duties of SOH) presented by DM, SOH. • NH, PMBM: Second • Motion: PASSES

•

AS, HPLA: Motion that the ED contract not exceed $190,000 USD be our max with base and bonuses for the ED contract • MS, NT: Second • Motion: PASSES

•

LG, PBM to EC: Motion to accept these goals and evaluations of ED • CA, RD3: Second • Motion: PASSES

•

JM, NP: Motion to adjourn meeting at 10:49PM EST. • AI, NVP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, September NLI Board of Directors Meeting 9/14/24 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Region I - Emmanuel Agu Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region IV - Courtney Maddox Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Community Service, Jennifer Romero, JR, CS Diversity Research, Nina Uzoigwe, NU, DRC External Affairs, Sydney Baltimore, SB, EA HPLA, Tyra Gravesande, TG, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA International Affairs, Natalie Toro, NT, IntA International Affairs, Alexis Thompson, AT, IntA Membership, Brianna Blake, BB, MC Osteopathic, Ashlee Evans, AE, OC Osteopathic, Oluwatomiwa Awobayku, OA, OC Publications, Mikayla Shields, MS, PC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Cortlyn Brown, MD Professional Board Member, Donald Carson, MD Professional Board Member, Cornelius Jamison, MD Emeriti Members Dr. Dale Sanders, DO PBM

Strategic Planning Council Nathan Lott, DO Guest Sefonobong Ob, Future Leadership Project

STUDENT NATIONAL MEDICAL ASSOCIATION

September NLI Board of Directors Meeting 9/14/24 •

JM, NP: Motion to ratify Tilden as new co-chair to the membership committee • MS, NT: Second • Motion: PASSES

•

LG, PBM to EC: Motion to accept Treasure’s PPM amendment. “Recommend a fee structure for the Annual Medical Education Conference no later than the September Board meeting.”

• DC, RD2: Second • Motion: PASSES

•

MS, NT: Motion to accept LG, PBM to EC PPM amendment. “Shall one combined quarterly report detailing the combined activities to the BOD in time for distribution before the BOD meeting.”

• JM, NP: Second • Motion: PASSES

•

DC, RD2: Motion to accept the Treasurer’s report.

• EA, RD1: Second • Motion: PASSES

•

BH, ED: Motion to accept June NLI 2025 date to be June 20-22 2025 in Washington DC. • JM, NP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

September NLI Board of Directors Meeting 9/14/24 •

MS, NT: Motion to accept NPE’s report as presented.

• JM, NP: Second • Motion: PASSES

•

DC, RD2: Motion to accept membership’s report as presented.

• MS, NT: Second • Motion: PASSES

•

DC, RD2: Motion to table ED Hudson’s report until tomorrow at 7:45 AM EST and adjourn meeting to 7:30 AM EST tomorrow • JM, NP: Second • Motion: PASSES

•

JM, NP: Motion to move ED Hudson’s report to some time tomorrow.

• MS, NT: Second • Motion: PASSES

•

MS, NT: Motion adjourn today’s meeting at 8:44PM EST and Return tomorrow at 7:30 AM EST. • DC, RD2: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, September NLI Board of Directors Meeting 9/15/24 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Region I - Emmanuel Agu Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region IV - Courtney Maddox Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Academic Affairs, Ana Torres, AT, AA Community Service, Jennifer Romero, JR, CS Convention Planning, Jeavanie Desarmes, JD, CP Diversity Research, Nina Uzoigwe, NU, DRC HPLA, Tyra Gravesande, TG, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA International Affairs, Natalie Toro, NT, IntA International Affairs, Alexis Thompson, AT, IntA Membership, Brianna Blake, BB, MC Osteopathic, Ashlee Evans, AE, OC Osteopathic, Oluwatomiwa Awobayku, OA, OC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Cortlyn Brown, MD Professional Board Member, Donald Carson, MD Past Professional Board Member, Cornelius Jamison, MD Emeriti Members Dr. Priscilla Mpasi Past NVP Dr. Sharon Ottey, MD Dr. Dale Sanders, DO PBM Guest Anaelle Ndoyle, Vice Chair MAPS Olasubomi Ajayi, Region VII RD-elect Olivia Olayiwole, General Pre-medical member

STUDENT NATIONAL MEDICAL ASSOCIATION

September NLI Board of Directors Meeting 9/15/24 •

JM, NP: Motion to approve ED Hudson’s report as presented.

• OA, OSC: Second • Motion: PASSES

•

LG, PBM to EC: Motion that a task force is created and chair is in charge in selecting members of that task force for.. (redacted due to the nature of the discussion. Charge documented by Madam IAC).

• MS, NT: Second • Motion: PASSES

•

SB, RD7: Motion to approve MOU Wombs of the Word as presented by IA, amended by the BOD • AI, NVP: Second • Motion: PASSES

•

MS, NT: Motion to approve MOU for Global Bridges as presented by IA, amended by the BOD • AT, INa: Second • Motion: PASSES

•

AT, INa: Motion to approve MOU for IVHQ as presented by IA, amended by the BOD • AI, NVP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

September NLI Board of Directors Meeting 9/15/24 •

AT, INa: Motion to approve MOU for Women of Hope as presented by IA • AI, NVP: Second • Motion: PASSES

•

MS, NT: Motion to approve MOU for SOMA as presented by osteopathic committee, and amended by the BOD • OA, OSC: Second • Motion: PASSES

•

JM, NP: Motion to accept Baltimore, MD for 2029 AMEC site • MS, NT: Second • Motion: PASSES

•

MS, NT: Motion to accept Indianapolis, IN from April 18-21 as 2030 AMEC site • JM, NP: Second • Motion: PASSES

•

SB, RD7: Motion to accept Orlando, FL as 2028 AMEC site • DC, RD2: Second • Motion: FAILS

•

MS, NT: Motion to adjourn this meeting at 12:40 PM EST. • JM, NP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, January NLI Board of Directors Meeting 1/18/2025 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Immediate Past President - Veronica Mize Region I - Emmanuel Agu Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region IV - Courtney Maddox Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Academic Affairs, Brooke Birks, BB, AA Academic Affairs, Ana Torres, AT, AA Community Service, Erin Igwacho, El, CS Community Service, Jennifer Romero, JR, CS Convention Planning, Jeavanie Desarmes, JD, CP Diversity Research, Erin Johnson, EJ, DRC Diversity Research, Nina Uzoigwe, NU, DRC External Affairs, Anastacia Azor, AA, EA External Affairs, Sydney Baltimore, SB, EA HPLA, Adaya Sturkey, AS, HPLA HPLA, Tyra Gravesande, TG, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA International Affairs, Natalie Toro, NT, IntA International Affairs, Alexis Thompson, AT, IntA Membership, Brianna Blake, BB, MC Osteopathic, Ashlee Evans, AE, OC Osteopathic, Oluwatomiwa Awobayku, OA, OC Publications, Mikayla Shields, MS, PC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Cortlyn Brown, MD Professional Board Member, Donald Carson, MD Professional Board Member, Cornelius Jamison, MD Emeriti Members Dr. Priscilla Mpasi Past NVP Dr. Dale Sanders, DO PBM Dr. Brandi Freeman, MD Travelle Franklin Ford Ellis, Emeriti NP

Strategic Planning Council Nathan Lott, DO Anthony Kululualani, MD Guest Arielle Patterson RD 4 Elect Yanci Almonte, Pre-Med Rep for Region 2 Stephanie Taylor, MAPS Vice Chair of AA Region 3 Olasubomi Ajayi RD 7 Elect Beverly Hutcherson, MAPS Vice Chair Region 2 Denisha Thomas, Past chair

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/18/2025 •

MS, NT: Motion to approve September NLI BOD meeting minutes.

• EA, RD1: Second • Motion: PASSES

•

NU, DRC: Motion to accept Officer reports as written for Chair, ED, NP, NPE, NVP, PMBM, NT, NS, SOH, Parliamentarian.

• AS, HPLA: Second • Motion: PASSES

•

DM, SOH: Motion to have a discussion about changing the CUF submission date.

• DC, RD2: Second • Motion: PASSES

•

MS, NT: Motion to approve PPM amendment as presented by Mr. Treasurer and ED Hudson.

• JM, NP: Second • Motion: PASSES

•

BM, RD9 : Motion to approve SNMA and Comquest MOU as presented by Academic Affair • AI, NVP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/18/2025 •

AS, HPLA: Motion to motion to approve the PPM amendment presented by Madam PMBM (see minutes).

• EA, RD1: Second • CB, PBM: Motion to amend original motion that “one or more annual awards may be made to SNMA associate members when the endowment reaches 100,000” • SB, RD7: Second • Motion: PASSES • Motion: PASSES (newly amended)

•

JM, NP: Motion to accept National Treasurer's report.

• SF, RD10: Second • Motion: PASSES

•

MS, NT: Motion to approve PPM recommendations as presented on the slide by the National Parliamentarian.

• EJ, RDC: Second • Motion: FAILS

•

SB, RD7: Motion I move to accept the previous PPM recommendations (above) from Mr. Parliamentarian • AS, HPLA: Second • CB, PBM: Motion to amend the current motion that we approve amendment 1, 2 and 3 after removing everything after application on #2 • JM, NP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/18/2025 •

SB, RD7: Motion I move to accept the previous PPM recommendations (above) from Mr. Parliamentarian • AS, HPLA: Second • CB, PBM: Motion to amend the current motion that we approve amendment 1, 2 and 3 after removing everything after application on #2 • JM, NP: Second • Motion: FAILS • *Motion: FAILS (was not voted on)

•

JM, NP: Motion that the BOD endorses the Constitutional recommendations 1-5 and bring to them before the House • EA, RD1: Second • Motion: FAILS

•

JM, NP: Motion to do an email vote on the for the BOD to endorse recommendations, including previous recommendation, to HOD. • AS, HPLA: Second • BH, ED: Motion to amend the motion on the floor, for the constitution amendments presentation be moved to tomorrow.

• BM, RD9: Second • Motion: PASSES • Motion: FAILS

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/18/2025 •

JM, NP: Motion to reconsider the previous motion (see last bullet on previous slide) • MS, NT: Second • Motion: PASSES

•

MS, NT: Motion to approval Madam Membership’s report.

• JM, NP: Second • BM, RD9: Motion to amend the motion on the floor to accept the membership report “with commendations” • SB, RD7: Second • Motion: PASSES • Motion: PASSES (newly amendment)

•

MS, NT: Motion to approve HPLA report.

• OA, OSC: Second • Motion: PASSES

•

AS, HPLA: Motion to approve Internal Affairs report.

• BB, MC: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/18/2025 •

OF, PC: Motion to motion to table EAC report to tomorrow’s meeting.

• AS, HPLA: Second • Motion: PASSES

•

MS, NT: Motion to adjourn meeting at 9:59PM CST • DM, SOH: Second • Motion: FAILS

•

CB, PBM: Motion reconsider the motion to adjourn today’s meeting.

• JM, NP: Second • Motion: FAILS

•

AS, HPLA: Motion to reconsider the failed motion on the floor.

• JM, NP: Second • BM, RD9: Motion to amend current motion to allow time for discussion for the statement the chair made.

• CB, PBM: Second • Motion: PASSES • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, January NLI Board of Directors Meeting 1/19/2025 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Immediate Past President - Veronica Mize Region I - Emmanuel Agu Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region IV - Courtney Maddox Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Academic Affairs, Brooke Birks, BB, AA Academic Affairs, Ana Torres, AT, AA Community Service, Erin Igwacho, El, CS Community Service, Jennifer Romero, JR, CS Convention Planning, Jeavanie Desarmes, JD, CP Diversity Research, Erin Johnson, EJ, DRC Diversity Research, Nina Uzoigwe, NU, DRC External Affairs, Anastacia Azor, AA, EA External Affairs, Sydney Baltimore, SB, EA HPLA, Adaya Sturkey, AS, HPLA HPLA, Tyra Gravesande, TG, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA International Affairs, Natalie Toro, NT, IntA International Affairs, Alexis Thompson, AT, IntA Membership, Brianna Blake, BB, MC Osteopathic, Ashlee Evans, AE, OC Osteopathic, Oluwatomiwa Awobayku, OA, OC Publications, Mikayla Shields, MS, PC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Cortlyn Brown, MD Professional Board Member, Donald Carson, MD Professional Board Member, Cornelius Jamison, MD Emeriti Members Dr. Priscilla Mpasi Past NVP Dr. Dale Sanders, DO PBM Dr. Brandi Freeman, MD Strategic Planning Council Anthony Kululualani, MD Guest Rachel Dike, EAC Vice Chair Deondra Montgomery, EAC Vice Chair Denisha Thomas, Past Chair Jason Powell-Ewondo MD, MBA, Past Chair

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/19/2025 •

DC, RD2: Motion to motion to motion to approve today’s agenda.

• AI, NVP : Second • Motion: PASSES

•

AS, HPLA: Motion to motion to approve/accept EAC report as presented.

• JM, NP: Second • Motion: PASSES

•

JM, NP: Motion to endorse Constitutional amendment (#1) as presented on the slide.

• MS, NT: Second • Motion: PASSES

•

AI, NVP: Motion to endorse Constitutional amendment (#2) as presented on the slide.

• DC, RD2: Second • JM, NP: Motion to amend current Constitutional amendment to be updated with correction of grammatical error • EA, RD1: Second • Motion: PASSES • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/19/2025 •

JM, NP: Motion to endorse Constitutional amendment (#3) as presented on the slide.

• BM, RD9: Second • Motion: PASSES

•

MS, NT: Motion to endorse Constitutional amendment (#4) as presented on the slide.

• JM, NP: Second • Motion: PASSES

•

JM, NP: Motion to endorse Constitutional amendment (#5) as presented on the slide.

• BM, RD9: Second • Motion: PASSES

•

BB, MC: Motion to endorse Constitutional amendment (#6) as presented on the slide.

• MS, NT: Second • Motion: PASSES

•

JM, NP: Motion to endorse Constitutional amendment (#7) as presented on the slide.

• SF, RD10: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/19/2025 •

MS, NT: Motion to endorse Constitutional amendment (#8) as presented on the slide.

• JM, NP: Second • Motion: PASSES

•

AI, NVP: Motion to endorse Constitutional amendment (#9) as presented on the slide.

• EJ, DRC: Second • NH, PMBM: Motion to add proposed language listed above to the current language as listed in the constitution.

• BM, RD9: Second • Motion: PASSES • Motion: PASSES

•

JM, NP: Motion to choose Charlotte as our 2028 AMEC Site Motion to go to Orlando as second option for AMEC 2028 • MS, NT: Second • Motion: PASSES

•

JM, NP: Motion to go to Orlando as second option for AMEC 2028 • JD, CP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/19/2025 •

JM, NP: Motion to approve September NLI 2025 and January NLI 2026 location and time as presented by Madam NPE • EA, RD1: Second • Motion: PASSES

•

JM, NP: Motion to accept ED report as presented.

• SF, RD10: Second • Motion: PASSES

•

JM, NP: Motion to table rest of agenda to future BOD meeting.

• BM, RD9: Second • Motion: PASSES

•

BB, MC: Motion to adjourn meeting at 1:06 PM CST • JM, NP: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Attendance, Special Board of Directors Meeting 2/16/2025 Board of Director National Chairperson - Stella Udoetuk National President - Ja'Nia McPhatter National President - Elect Miracle Rogers National Vice President - Adaju Ikoh National Treasurer - Mychel Spencer National Secretary - Kayla Irons Speaker of the House of Delegates - Dajaina Martin National Parliamentarian - Chiagoziem "Chi" Anigbogu Pre-Medical Board Member - Niat Habtemariam Executive Director - Bridgette Hudson Region II - Diamond Coleman Region Ill - Chukwudumebi "Dumebi” Atuegbu Region V - Nikkisha Mills Region VI - Chukwudalu Ononenyi Region VIl - Stacy Bawuah Region VIlI - Manuel Sackey Region IX - Brianna Mosley Region X - Shakina Francis

National Committee Academic Affairs, Brooke Birks, BB, AA Academic Affairs, Ana Torres, AT, AA Community Service, Jennifer Romero, JR, CS Convention Planning, Jeavanie Desarmes, JD, CP Diversity Research, Erin Johnson, EJ, DRC Diversity Research, Nina Uzoigwe, NU, DRC External Affairs, Sydney Baltimore, SB, EA HPLA, Adaya Sturkey, AS, HPLA HPLA, Tyra Gravesande, TG, HPLA Internal Affairs, Stacy Bawuah, SB, IA Internal Affairs, Jourdon Robinson, JR, IA International Affairs, Alexis Thompson, AT, IntA Membership, Brianna Blake, BB, MC Membership, Hans Owuor, MC Osteopathic, Ashlee Evans, AE, OC Osteopathic, Oluwatomiwa Awobayku, OA, OC Publications, Mikayla Shields, MS, PC Publications, Oluleke Falade, OF, PC

Professional Board Members Professional Board Member to EC, Lisa Green, MD Professional Board Member, Donald Carson, MD Past Professional Board Member, Cornelius Jamison, MD

STUDENT NATIONAL MEDICAL ASSOCIATION

January NLI Board of Directors Meeting 1/19/2025 •

NM, RD5: motion to approve today’s agenda • CA, RD3: Second • Motion: PASSES

•

MS, NT: motion to approve our Jan NLI Meeting Minutes • JM, NP: Second • Motion: PASSES

•

MS, NT: Motion to approve ED Hudson bonus as presented by Madam Chair • SB, RD7: Second • Motion: PASSES

•

MS, NT: Motion to extend the executive director’s contract for an additional 2 years • EJ, DRC: Second • Motion: PASSES

•

MS, NT: Motion to adjourn 7:02 PM EST • DC, RD2: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Email roll call/motions

STUDENT NATIONAL MEDICAL ASSOCIATION

Email roll call/motions •

5/13/24: • BH, ED: Motion to amend the chapter update form to strike the language that states 'Non-SNMA email addresses will be accepted for MAPS chapters only.’

• CA, RD3: Second • Motion: PASSES

•

5/22/24: • CA, RD3: Motion to adopt the "Chapter Update Form UTD May 2024" to replace the current Chapter Update Form.”

• MS, NT: Second • Motion: PASSES

•

8/7/24: • MS, NT: Motion to accept the 990 tax form presented to be filled on behalf of SNMA to the Internal Revenue Service.

• MS, RD8: Second • Motion: PASSES

•

10/14/24: • BH, ED: Motion to extend the deadline to submit Q4 reports without a late penalty to October 31, 2024.

• CA, RD3: Second • Motion: PASSES

STUDENT NATIONAL MEDICAL ASSOCIATION

Email roll call/motions •

10/10/24: • JM, NP: Motion to ratify the Convention Planning Committee with Jeavanie Desarmes and Shania Williams as the Co-Chairs • MS, NT: Second • Motion: FAILS

•

10/16/24: • KI, NS: Motion to ratify the Convention Planning Committee with Jeavanie Desarmes and Shania Williams as the Co-Chairs.

• DC, RD2: Second • MS, NT: Call to question.

• BH, ED: Second • Motion: PASSES • Motion: PASSES

•

2/18/25: • LG, PBM to EC: Motion to accept this PPM amendment as presented by the Speaker of the House.

• MS, NT: Second • Motion: FAILS

STUDENT NATIONAL MEDICAL ASSOCIATION

Session 2: AMEC HOD Materials

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

SNMA 2025 AMEC House of Delegates Agenda April 17th Thursday 2:30 - 5:30 pm CDT

Clock 2:30 - 2:40 pm

Time (min)

XIX. Welcome from the Speaker

2:40 - 2:43 pm

3

XX. Pre-medical Board Member Report + Q&A

2:43 - 2:58 pm

15

XXI. Floor Nominations

2:58 - 3:13 pm

15

XXII. Treasurer Report + Q&A **

3:13 - 3:28 pm

15

XXIII. Chairperson Report + Q&A **

3:28 - 3:43 pm

15

XXIV. Code of Conduct Hearing **

3:43 - 5:13 pm

90

XVII. Call to Order

10

a. Roll call by Region b. BOD Roll Call XVIII. Call for Quorum*

1

XXV. Recess Total time

164

Clock 8:00 - 8:10 am

Time (min)

XXVIII. Welcome from the Speaker

8:10 - 8:13 am

3

XXIX. Candidate Speeches

8:23 - 9:23 am

April 18th Friday 8:00 - 11:30 am CDT XXVI. Call to Order

10

a. Roll call by Region b. BOD Roll Call XXVII. Call for Quorum*

60

a. President-Elect

1-2 mins. for speeches

b. Vice President

2 mins. for Q&A

c. Pre-medical Board Member d. Parliamentarian e. Speaker of the HOD f. Professional Board Member XXX. National President's Report + Q&A

9:23 - 9:38 am

15

XXXI. Executive Director Report + Q&A**

9:38 – 9:58 am

20

XXXII. Hall of Heroes Nominees

9:58 – 10:08 am

10

XXXIII. Emeriti Members Nominees **

10:08 -10:28 am

20

XXXIV. HOD Visionary Session

10:28 - 10:58 am

30

XXXV. Recess

10:58 – 11:00 am

2

Total time

170

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

April 19th Saturday 8:30 - 11:30 am CDT

Clock 8:30 - 8:40 am

Time (min)

8:40 - 8:43 am

3

8:43 – 9:03 am

20

XXXX. Electronic Voting

9:03 - 10:03 am

60

XXXXI. Unfinished Business

10:03 - 11:03 am

60

XXXXII. For the Good of the SNMA

11:03 - 11:08 am

5

XXXXIII. Recess

11:08 - 11:10 am

2

Total time

175

XXXVI. Call to Order

10

a. Roll call by Region b. BOD Roll Call XXXVII. Call for Quorum* XXXVIII. Welcome from the Speaker XXXIX. New Business a. 2024 - 2025 Presidential Agenda

Saturday AMEC Banquet 6:00 - 10:00 pm CDT XXXXIV. Elections Results XXXXV. Swearing in of New Officers XXXXVI. Adjourn * = no established time included, done by Parliamentarian

** = closed session

Tentative Agenda – Subject to Change

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

2024 - 2025 National Officers and Special Reports

BOD Reports End-of-Year ANNUAL MEDICAL EDUCATION CONFERENCE

April 16-20, 2025 St. Louis, MO

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

April 16-20, 2025

St. Louis, MO

A I T N E D I F N O C

L

THIS DOCUMENT IS STRICTLY PRIVATE, CONFIDENTIAL, AND PERSONAL TO ITS RECIPIENTS AND SHOULD NOT BE COPIED, DISTRIBUTED OR REPRODUCED IN WHOLE OR IN PART, NOR PASSED TO ANY THIRD PARTY.

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

TABLE OF CONTENTS

I. National Officer Reports a. National Chairperson b. Executive Director c. National President d. National President-Elect e. National Vice President f. Immediate Past Chairperson* g. Immediate Past President * h. National Pre-Medical Board Member i. National Treasurer j. National Secretary k. National Speaker of the House l. National Parliamentarian m. Professional Board Members n. Strategic Planning Council o. Region 1 Director* p. Region 2 Director q. Region 3 Director r. Region 4 Director s. Region 5 Director t. Region 6 Director u. Region 7 Director v. Region 8 Director w. Region 9 Director x. Region 10 Director

II. National Committee Reports a. Academic Affairs b. Community Service* c. Convention Planning d. Diversity Research e. External Affairs f. HPLA Committee g. Internal Affairs h. International Affairs i. Membership Committee j. Osteopathic Schools Committee k. Publications Committee l. Elections Committee

III. Appendix *not submitted at the time of workbook compilation

April 16-20, 2025

St. Louis, MO

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

April 16-20, 2025

NATIONAL OFFICER REPORTS

St. Louis, MO

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I.

Business Action of the Board of Directors The Board of Directors conducts the business of the SNMA when the House of Delegates (HOD) is not in session. The Board ensures that the corporate goals of the SNMA are met and that it works to advance the strategic plain.

Board of Directors Meetings The Board of Directors met as required by the SNMA Policies and Procedures Manual on a quarterly basis in conjunction with the National Leadership Institute Programs and as needed: • • • • • • • •

June 8-9, 2024: Howard University School of Medicine – Washington, D.C. July 1, 2025: Special BOD Meeting – Virtual September 14-15, 2024: Dartmouth Health – Hanover, New Hampshire January 17-19, 2025: University of Memphis School of Public Health – Memphis, TN February 16, 2025: Special BOD Meeting – Virtual March 9, 2025: Special BOD Meeting – Virtual April 6, 2025: Special BOD Meeting – Virtual April 16-20, 2025: Annual Medical Education Conference – St. Louis, Missouri

The following list outlines the official activity of the Board of Directors during the 2024-2025 administrative year.

April 2024

September 2024

Ratification of National Committee Chairs

Ratification of Brianna Blake and Tilden Chima as Membership Co-Chairs Approval of PPM amendment to for BOD to vote on AMEC Fee schedule, along with Fiscal Budget at September NLI rather than June NLI Approval of PPM amendment for PBMs to submit 1 combined report Approval of June 2025 NLI to be June 20-233, 2025 in Washington, DC Approval of MOU between SNMA and Wombs of the Word Approval of MOU between SNMA and Global Bridges

Election of Stacey Bawah to RD to the EC Election of Kayla Irons to National Secretary Election of Lisa Green, MD, MPH to PBM to EC Approval of 2024-2025 Corporate Agenda

May 2024 Approval of BOD Community Agreements

Approval of MOU between SNMA and International Volunteer HQ

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

Approval of CRF Form UTD May 2024

June 2024 Approval of AMEC 2025 Fee Schedule Finding of evidentiary merit of Code of Conduct (COC) violation as presented by Code of Conduct Review Committee (CCRC) Approval of Executive Commitee to bring forth interim measures for BOD approval against accused in COC violation Approval of suspending PPM amendment for RD to EC to be the Co-Chair of Internal Affairs Committee Approval of PPM amendment for SOH to submit a quarterly BOD report Approval of PPM amendment for new charters to only submit 1 CRF and 1 QFS to be HOD eligible Recension of Oklahoma City as AMEC 2028 site

Approval of MOU between SNMA and Women of Hope Approval of MOU between SNMA and Student Osteopathic Medical Association Approval to accept Baltimore, MD for 2029 AMEC site Approval to accept Indianapolis, IN from April 18-21 as 2030 for 2029 AMEC site

October 2024 Approval of extending Q4 QFS and CRF reports to October 31, 2024 Ratification of Jeavanie Desarmes and Shania Williams as the Co-Chairs

January 2025 Approval of an MOU between SNMA and Comquest

Suspension of PPM amendment that requires PBMs to submit individual reports until September NLI and for the PBMS to submit 1 combined report

Approval of updates to the Financial Management Policy

July 2024

Endorsement of Constitutional Amendments Approval of Charlotte, NC as the primary AMEC 2028 site, with Orlando, FL as the secondary site Approval of New York, New York as the September NLI 2025 site from Sept 12-14, 2025 Approval of Sacramento, California as the January NLI 2025 site from Jan 23-25, 2026 Election of Mychael T. Spencer as Chair-Elect for the 2025-2026 admin term Approval of NPE Miracle Rogers Executive Agenda February 2025 Approval of bonuses as outlined by Executive Director’s contact Approval of Executive Director contract renewal

Ratification of Kailyn Geter and Adaya Sturkey as an HPLA Co-Chairs Approval of a budget for the Executive Director’s salary and bonuses

August 2024 Acceptance of the 990 IRS tax form to be filled on behalf of SNMA

II. Business Actions of the Executive Committee Executive Committee (EC) shall be empowered to oversee the daily business operations of the SNMA, including supervision and management of the National Headquarters staff and other personnel.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

The following list outlines the official activity of the Executive Committee during the 2024-2025 administrative year.

1.

2.

3.

4.

5.

6.

7.

8.

9.

Approved extension of Executive Director’s previous contract through August 2024.

Approval of interim actions against the accused in the Code of Conduct violation Approval of SNMA to join the Black Men in Medicine AAMC Collaborative Approval of an MOU between SNMA and Students for a National Health Program Approval of an MOU between SNMA and American Osteopathic Association Approval of an MOU between SNMA and Body Interact Approval an MOU between SNMA and NMA Cobb Institute Approval of an MOU between SNMA and Canopy Approval of support for AMA-MSS resolutions regarding: a. Reducing Biases in Organ Transplant Referrals b. Culturally and Religiously Sensitive Foods in Health Care Facilities c. Culturally Competent Physical Exam Grooming Hair d. Opposing the Restriction of DEI Research e. Protecting DEI Initiatives in Undergraduate Institutions f. Improving Equity in Access to Kidney Transplant

III. BOD Charges during the 2024-2025 Administrative Year Completed The EC to bring interim measures as recommend by the CCRC for the board to vote on by July 1st.

JM, NP – Madam RD to EC can you please provide a list of dates of RLIs and RMECs so that we can communicate that with the board and that I am aware of these dates as well Charge for Madame Chair: To create a survey regarding details and current efficacy of NLI by January NLI Meeting Charge for Membership Committee and Finance Committee: To assess membership fees by January NLI. Charge for SOH – Send out via email dates for the Chapter Update Form that would be ideal within the next 30 days of 1/18/2025 (RDX) - Note motion failed via email vote Ongoing Reviewing year long goals with metrics by July 15, reach out to SPC if assistance is needed. - action item from SPC. President to create ad hoc committee on how to deliver DEI information in an impactful way and present a timeline of when that is to be released by September NLI Charge is that we create an adhoc committee that will analyze and explore options on how nontraditional students who are not associated with an institution can vote by September NLI JM, NP: I would like the charge the Professional board members to form an ad-hoc committee that includes all of the PBMs as well as anyone else you so see fit and to provide a survey to the board to

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

assess what our needs are as student leaders of this organization are and be able to act on those recommendations Charge for all BOD members: to update all SNMA documents, slides, marketing materials, transition documents, etc. to include the proper SNMA Logo by January NLI. Charge for Membership Committee and Finance Committee: To assess membership fees by January NLI Charge PMBM – to make a committee for MAPS discussions for approval by NP and Chair within in the next two weeks of 1/18/2025 (NP) Charge for NT – how to reduce expenses put on BOD members for BOD participation (Dr. Sanders, Emerti) Charge for IAC – make edits per Dr. Freeman for Impact Report (RD7) Charge for FLP – move documentation over to Microsoft Suites within the next 60 days (Chair) Charge for Parliamentarian to follow up regarding the MAPS committee, possibility of adding a second committee chair and their number of votes (RD9) Charge for IAC – follow up with FLP regarding retrieval and storage of projects within the next 60 days (NVP) Charge for Ad hoc Academic Support Committee: To reach out to members to collect resources that would be helpful for school, to ensure that resources are provided to assess for learning disabilities and to explore the possibility of bringing speakers on board to assist with academic support.

Not Completed MR, NPE: charge is that we create an adhoc committee to address this specific creating an adhoc that will analyze and explore options that non traditional students can vote by September NLI RD2EC: charge CPC to come up with strategic plan for getting AMEC speakers/info database •

NOTE: CPC epresses charge is not feasible to be complete as requested

JM, NP: I would like the charge the Professional board members to form an ad-hoc committee that includes all of the PBMs as well as anyone else you so see fit and to provide a survey to the board to assess what our needs are as student leaders of this organization are and be able to act on those recommendations.

Charge for NP: To schedule a town hall for members around DEI (RD4) Charge for HPLA: To create a survey about DEI to be sent out prior to the town hall mentioned above.

(NP) Charge for HPLA: Regarding Diversity Initiative, HPLA Committee is to update and schedule another Adhoc meeting. There is to be a social media campaign talking about what is going on at schools regarding DEI. It should be rolled out within 2 weeks IV. Year Long Goals a. Goal 1: Renovation of HQ Building i. SPC Goals: 1.2.2 ii. Progress: In progress 1. A part-time Membership Coordinator has begun working in tandem with our full-time Membership & Chapter Services Coordinator

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

2. The ED will continue to interview several candidates for Grants Specialist role a. This position will aid in our organization's ability to identify and procure new grants, while overseeing compliance with current grants 3. The programmatic leadership has seen a need for an increase in HQ staffing support, more so than in previous terms. The operation team has been working to manage the ongoing needs this year, with discussion for more sustainable long-term solutions. a. Coordinated with the ED to optimize HQ staff hours to accommodate the nontraditional schedules of medical student members and BOD members. iii. Action Items: 1. Continuing to review how to redefine, expand, and optimize the current staff, while considering options to continue to expand in the future iv. Suggestions: 1. Continue to review our organizational structure and examine BOD member vs HQ staff roles and evaluate the sustainability of the capacity of medical students to fulfill their role and the capacity of staff to take on more responsibility and tasks, despite their small size b. Goal 3: Review National SNMA’s capacity to support regional operation i. SPC Goals: 5.2.2 ii. Progress: In progress 1. Collaborated with Executive Director and SNMA legal council to draft Regional Affiliate agreement a. Still awaiting response from Regional Directors about specific changes to affiliate agreement that they would prefer b. Reminder emails went out February and March 2025 2. Action Items: a. Continue discussions with Regional Directors and continue to revise agreement to suit the needs of all parties 3. Suggestions: a. The final agreement should clearly define the relationship between the Regions and National SNMA and should be agreed upon on an annual basis b. The agreement should include a financial structure for the regions to fund administrative support for the regions to ensure year to year business continuity c. Goal 4: Establish SNMA Alumni Council to spearhead fundraising i. SPC Goals: 2.2.2; 2.3.1; 4.1.3; 3.3.3 ii. Progress: Early Stages iii. Action Items: 1. Identify 5-10 SNMA Alum who are willing to serve on this council 2. Work with Parliamentarian to establish bylaws for the council

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

iv. Suggestions: 1. Court SNMA alumni members (national, regional, and local) with known capacity for fundraising and business connections d. Goal 5: Professionalism Training for BOD Members i. SPC Goals: 4.41; 4.4.3; 4.5.1; 4.5.2; 5.2.1; 5.2.2 ii. Progress: Complete iii. Action Items: Encourage BOD members to attend relevant session at AMEC iv. Suggestions: Encourage the Chair-Elect to have non-negotiable program sessions at NLI specifically tailored to the needs and education of the BOD e. Goal 6: Optimize Reporting and Data Collection i. SPC Goals: 3.2.1; 3.2.2; 3.2.3; 3.2.4; 3.2.5; 3.3.2 ii. Progress: Ongoing 1. Impact Report presented at January NLI by IAC iii. Action Items: 1. Continue to revise Impact Report to be published at the end of the administrative year iv. Suggestions: 1. Work with outgoing IAC to standardize data collection process to better aid assemblance of Annual Impact Report f. Goal 7: Revamping the SNMA Website i. SPC Goals: 3.1.1 ii. Progress: In Progress 1. Website committee meetings monthly 2. Website Review Committee under EAC comprised of all of the regional webmasters meeting on a monthly basis 3. Website committee making recommendations to SNMA Webmaster to update website 4. EAC to present progress of website committee at January NLI iii. Action Items: 1. Encourage NCCs and subcommittee to submit webpage update requests g. Goal 8: Engage with National Media Networks and Collaborate with Mission-Aligned Organizations i. SPC Goals: 3.3.2 ii. Progress: Ongoing iii. Suggestions: Work to engage the President to assign surrogates for press inquiries in the case of their absence V. SNMA Donors and Sponsors In addition to our many returning exhibitors, new participants, and esteemed speakers and presenters (listed separately), the Student National Medical Association (SNMA) extends its deepest gratitude to the individuals, institutions, and organizations whose generous support has made the 2025 Annual Medical Education Conference possible. Your contributions throughout the 2024-2025 fiscal year have significantly strengthened SNMA’s ongoing initiatives and programs. We sincerely apologize for any omissions in our acknowledgments due to printing deadlines.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

I.

Individual Donors

Joshua Copel

Kristen Smith

Eli Gasinu Michael Harrell LaPrecious Harrold Germaine Harvey Kyle Hattenburg Larrisha Jones Loreta Matheo David Mischoulon Savannah Niarchos Rebecca Pfaff Jonathon Phillipp

Jailyn Smith Nazaneen Homaifar Dennis Spencer Lois Stockton Heidi Swygard Matthew Tice Nicole Wadsworth Jennifer Walton Robert Wiggin Dorcas Pinto

II. Corporate and Institutional Partners Sutter Health McGaw Medical Center of Northwestern University WashU Medicine Charles R. Drew University Children's Hospital of Philadelphia Kaiser Permanente Northern California Undergraduate & Graduate Medical Education Cook County Health The University of Queensland-Ochsner MD Program Vituity The University of Queensland-Ochsner MD Program FIGS Inc. VI. Life Members Joining 2024-2025 We are thrilled to welcome and extend our heartfelt gratitude to the newest Life Members of SNMA who have joined this term—your commitment to our mission strengthens our community and advances our impact. Thank you for your dedication to supporting the next generation of physicians and fostering excellence in medical education, advocacy, and service!

Yousma Khan Nitin Mishra Daniel Salahuddin Andrea Amoh Russell McElveen Shirley Delair Furghub Malik Chinelo Okonkwo Cherise Hamblin Milan Brooks

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

Courtney Owens Valarie Thomas Victoria Koffi Camryn Bourne Garrett Scales Marja Hurley VII.

Megan Rashid Lester Lambert Ebony Hunter LaPrecious Harrold Edward Akinyemi

Recommendations a. I recommend SNMA votes to rotate through 4-5 cities every year for AMEC rather than voting on individual cities year to year i. Rationale: In the past SNMA voted on a set of cities that they would rotate through and I believe our organization should return to this process for these reasons: 1. Cost Efficiency: Repeatedly returning to a select group of cities allows SNMA to build relationships with venues, vendors, and local stakeholders. This can lead to long-term contracts, reduced costs, and streamlined planning processes.

2. Time and Resource Savings: By eliminating the need for annual city votes, SNMA can redirect time and resources toward other organizational priorities, such as enhancing the quality of the conference itself.

3. Predictability and Consistency: Establishing a set rotation creates a predictable pattern, making it easier for attendees to plan ahead and for the organization to manage logistics. Members would know where AMEC is likely to be held in upcoming years.

4. Brand Building and Partnerships: Consistently visiting select cities allows SNMA to strengthen ties with local healthcare institutions, community organizations, and sponsors, enhancing the organization’s reputation and impact in those areas. ii. I recommend that we consider rotate through the following cities: 1. Midwest: St. Louis, Chicago, or Indianapolis 2. East Cost: Baltimore, Washington, DC, or Philadelphia 3. West Coast: Las Vegas 4. South: New Orleans, Atlanta, or Orlando b.

Review alternative organizational models of SNMA i. Rationale: Reviewing alternative organizational models for SNMA is a critical step to ensure the organization is operating efficiently, sustainably, and in alignment with its mission. As SNMA grows and evolves, its current structure may present challenges such as inefficiencies in decision-making, uneven distribution of responsibilities, or limited capacity to adapt to emerging needs.

Exploring alternative models allows the organization to assess whether its governance, leadership roles, and operational strategies are optimized to serve its members and stakeholders effectively. This process can help identify

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

opportunities to streamline workflows, distribute workloads more equitably, and improve transparency and accountability. Additionally, evaluating different models can provide insights into how other similar organizations achieve their goals, offering inspiration for innovations that could enhance SNMA’s impact.

Ultimately, this review ensures that SNMA remains a dynamic and responsive organization capable of addressing the needs of its members and advancing its mission of supporting underrepresented medical students and communities.

VIII.

Acknowledgements

2024-2025 Board of Directors It has been an absolute honor serving as your Chair. Thank you all for your dedication, hard work, and unwavering commitment to SNMA’s mission—you have truly been an incredible Board of Directors.

Together, we’ve had an impactful year, pushing SNMA forward in meaningful ways. I encourage each of you to carry the spirit of this year with you and continue supporting SNMA, its leaders, and its members, no matter where life takes you.

Vice President Adaku Ikoh This year has been filled with never-ending challenges, and time and time again, you have stepped up without hesitation. Your unwavering dedication, resilience, and commitment to SNMA’s mission have been truly inspiring. Regardless of recognition, you have continuously shown up, doing the work that pushes this organization forward and ensures its impact remains strong. Your leadership has been invaluable, and SNMA is incredibly fortunate to have you at the helm. Thank you for your tireless efforts, your passion, and the countless ways you have helped advance our mission.

Dr. Renee Volny Darko You have been an incredible source of support, guidance, and inspiration—not only for SNMA but for me personally and professionally. Your unwavering dedication to our organization, your wisdom, and your willingness to always be there, whether for a quick check-in or a long conversation, mean more than words can express. You are the true embodiment of an Emeriti member, leading with grace, generosity, and a deep commitment to uplifting others. SNMA is beyond fortunate to have you among our distinguished individuals, and we are endlessly grateful for all that you do.

Dr. Jeffrey E. Sterling Your guidance and support throughout my time as Chair have been truly invaluable. You have continuously offered wisdom and encouragement, pushing me to stand confidently in my decisions, even in the toughest moments of leadership. Beyond your mentorship, your generosity—both with your time and financial support—has been overwhelmingly beneficial to SNMA. Your commitment to uplifting our organization and its leaders is a testament to your dedication to our mission. I am personally grateful for your unwavering support and the lasting impact you have made.

Bridgette Hudson It has been an absolute pleasure working alongside you and getting to know you. Your dedication, hard work, and commitment to SNMA have been truly inspiring, and I am incredibly grateful for the wisdom and guidance you have shared. Your time, effort, and passion for this organization have made a lasting impact, and SNMA is beyond fortunate to have you on board. Thank you for everything you do!

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Board

SNMA Staff SNMA simply could not function without you! Your dedication, flexibility, and patience in navigating the ever-changing faces (and personalities) of this organization do not go unnoticed. We deeply appreciate all the hard work you put in, even if we don’t say it often enough. Your contributions are instrumental in driving our mission forward and diversifying the face of medicine. We are truly grateful for all that you do!

Dr. Antonio Igbokidi, Denisha Thomas, Dr. Brittanie Hazzard Bigby, and Dr. Stephanie Nwagwu From the very start of this journey, you have each been a source of strength, wisdom, and unwavering support. Throughout the year, in the toughest moments, you picked me up, reminded me of my purpose, and gave me the reassurance I needed to keep pushing forward. Whether it was providing guidance, lending a listening ear, or simply being present when I needed it most, your leadership and mentorship have meant the world to me. I am beyond grateful for each of you and for the legacy of excellence and resilience you continue to instill in SNMA. Thank you for everything—your impact is immeasurable.

Yours in SNMA,

Stella Udoetuk National Chairperson of the Board of Directors 2024-2025 Student National Medical Association Southern Illinois University School of Medicine – MD Candidate 2025 Emory Rollins School of Public Health – MPH Candidate 2025

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STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Annual Medical Education Conference April 16-20, 2025 St. Louis, MO Executive Director End of Year Report I.

Executive Summary

The 2024-2025 administrative term was marked by shifts internally and externally in the political and legislative climate and DEI landscape.

As organizations navigate these evolving dynamics, SNMA remains steadfast in its mission to support underrepresented minority medical students. This period calls for operational refinements, staffing considerations, and preparing contingencies for reduced conference participation and aggressively pursue new revenue source strategies.

2024-2025 Highlights Key achievements: • • • •

Completed three successful consecutive audits.

Second consecutive AMEC with 3,000 + registrants Met and extended attendee and exhibitor revenue targets Addition of part-time membership associate

Operational Management •

Engaged a professional architect for the restructuring of SNMA HQ, following stakeholder feedback emphasizing the need for a functional space to support staff, board meetings, and community events.

•

Hired membership support associate to improve availability and customer service to members

Program Management •

Strengthened collaboration with the board and staff through regular engagement, standing meetings, and feedback mechanisms.

•

Advanced planning for the 2025 Annual Medical Education Conference (AMEC) through ongoing coordination with the program team, ensuring key deadlines and space utilization are addressed.

•

Implemented a strategic registration plan for AMEC 2025, monitoring attendance and adjusting event capacity accordingly.

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Finance Development Amec 205 registration as of March 3, 2025: 3,018, budgeted goal is 2400: 125% of goal National Treasurer report will include the budget goals and other financial targets At the time of this report, the financial data for quarter one is not due or available until April 2025.

•

Successfully completed the financial audit.

•

Sourced and identified potential funding opportunities, including securing a $10,000 donor and ten sponsors for AMEC 2025.

•

Met and exceeded attendee and exhibitor registration targets

•

Shared grant opportunities with Regional Directors and Treasurers to encourage funding diversification.

Key update: In 2023, After careful review of the contracted AMEC 2024 site Hilton Chicago the space needed to host our growing conference, accommodations of the president’s luncheon and banquets, and potential loss of additional revenue due to size of exhibition space. The board approved the cancellation of the contract and moved to New Orleans for AMEC 2024-the 60th anniversary. This transition resulted in a cancellation fee per the original contract terms SNMA has been actively working with Hilton Chicago to rebooking of AMEC for a future conference date.

Ongoing rebooking efforts were submitted for the following AMECs: 2028, 2029, 2030, and 2031.

Contract package requests required availability for major components of the program at other venues, McCormick Center or Navy Pier and additional sleeping rooms at hotels in Chicago. Timing and availability of all components: Meeting and banquet space availability, and additional sleeping room costs were not met for 2029, 2030, and 2031. For AMEC 2028, the sleeping room availability at Hilton Chicago was significantly less than the required for meetings.

As part of this process, Hilton Chicago submitted an invoice to SNMA for the full cancellation fee of $140,360.62 at the end of February 2025.

In response, the National Treasurer, Chair, and I engaged in discussions with Hilton to address the invoice and explore rebooking alternatives. We proposed to Hilton partial deposit/payment for future rebooking instead of full cancellation amount. Given the significant amount of the invoice, board approval is required before any payment is processed.

Marketing •

Focused on increasing exhibitor diversity at AMEC 2025 through data-driven strategies, regional outreach, and engagement with national partners.

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

•

Conducted an audit of existing MOUs to ensure compliance and value alignment with organizational goals.

•

Maintained and strengthened sponsor relationships through regular partner meetings and engagement.

Governance •

Participated in PPM Ad-hoc committee meeting- provided feedback on membership categories in the constitution, addressing areas that don’t align with our current practices

Recommendations for Future Action 1. Enhance Operational Efficiency: Work with the Chairperson of the Board and Chair- elect to establish a structured timeline for the HQ office restructuring and ensure the new staffing plan supports organizational growth.

2. Strengthen Program Management: Continue refining AMEC planning with a focus on engagement, sponsorships, and contingency planning.

3. Expand Financial Sustainability: Increase donor and sponsor engagement while exploring new funding sources, including expanding the recurring donor program for financial stability.

4. Improve Marketing & Membership Engagement: Submit requests for funding in the upcoming administrative year for website update and new membership database 5. Governance & Internal Communication: Implement quarterly surveys for board and staff feedback and enhance responsiveness.

Challenges -Changes in DEI landscape. Assess and monitor impact on revenue Opportunities Reevaluate conference and other programs for sponsorship engagement. Below are some examples 1. Presell sponsorships and exhibit booths at AMEC 2025 2. Sponsored webinars throughout the year 3. Increase micro-sponsorships at AMEC, focus on skills workshops as product/engagement and less reliance on booths.

4. Work with the President and CPC to identify areas for sponsored program content 5. Build out fundraising programs and grant funding strategy and funding for professional development

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

6. Go fully digital for AMEC 2026 program book. AMEC 2025, we reduced the number of physical copies of program book produced.

II. Strategic Reference: Operational Management Goal 1: Direct the establishment of new schematics, meet with stakeholders and action partners to advance the permitting of HQ building and report back to the BOD over the 12 months.

•

Progress: Ongoing

•

Synopsis of Prior Actions:

•

Actions Completed this Quarter: o

•

Established contract with Architect

Next Steps: Schedule planning meeting with Architect and board members. A calendar invitation will be shared in early January 2025.

Goal 2: Organize current staffing of National Headquarters (HQs) for efficient and effective management.

•

Progress: Ongoing

•

Synopsis: Managing staff and board engagement in support of board initiatives

•

Actions this Quarter: o

Worked with the Program Specialist to establish new work hours, and create booking links for easier scheduling of meetings with national committees

o

Second-round of interviews with Grant Specialist candidates, final round of interview with HQ team members before finalist selected with planned selection and start date of mid-to late January 2025.

o

Hired and onboarded seasonal membership associate- to provide late evening support to members during our busy season. Seasonal membership associates works from 4:30-9:30 PM ET.

•

Next Steps: o

Schedule planning meetings with Chair-Elect Spencer and National President-Elect Rogers to discuss operational support for the incoming administrative year

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Goal 3: Provide appropriate training, supervision, and feedback to HQ staff so that they may excel in their positions.

•

Progress: Ongoing

•

Synopsis: Provide ongoing support for the remainder of the administrative year, solicit feedback on staffing and operational support for future planning

•

Actions this Quarter: o

Work with outgoing administration to support effective transition for the future administration. Some board members expressed lack of understanding of the positions/role of team members.

•

Next Steps: Solicit feedback from o

Meet with individual board members who expressed desire to interact more or have some concerns

o

Work with National Treasurer

Goal 4: Prepare a proposal for the appropriate ratio of HQs staff to SNMA Membership and present this to the Board of Directors at the September NLI (based on SP with goal of stepwise implementation over five (5) years).

•

Progress: completed

•

Synopsis: Staffing plan was presented at September NLI

•

Actions this Quarter: None currently

•

Next Steps: o

Meet with Chair-elect and President-elect to discuss operational needs, and review plan to ensure roles are aligned with current and future programming and organization growth strategies

Goal 5: Prepare a needs assessment and proposal for addressing the decaying superstructure of the HQ building to include ways to grow the building fund, utilization of building fund, partner with the community, among others. Present this needs assessment and proposal at the September NLI to the Board of Directors.

•

Progress: Completed

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

•

Synopsis: Managing the HQ project update including regular maintenance checks of the building’s plumbing, roofing, and electric systems.

•

Actions this Quarter: Work with Architect and legal counsel to finalize contract

•

Next Steps: Schedule meeting with board members and architect to discuss feasibility plan for building updates

III. Strategic Reference: Program Management Goal 1: Collaborate with the board to review and refine existing operational objectives, ensuring alignment with the organization's strategic plan.

•

Progress: Ongoing

•

Synopsis: The HQ team and I continue to implement the goals in the Corporate and Executive agendas, as well as planning for future administrations. Marketing specialist has met with the National President-elect to discuss the marketing and visuals for her upcoming term. NPE and I meet to discuss future NLI sponsors. June NLI is hosted by Johns Hopkins School of Medicine

•

NP—capturing data about members during the registration process Updating registration AMEC to capture data on Meal events, program book, volunteer opportunities

•

Actions this Quarter: Worked with the National Treasurer to update the Financial Management policy section per Auditor recommendation

•

Next Steps: National Treasurer will include PPM changes for the Financial Management section in his report

Goal 2: Foster open communication channels with the board and staff to gather feedback on the effectiveness of the implemented objectives.

•

Progress: Ongoing

•

Synopsis: Staff continue to engage with board members in their role and provide operational assistance

•

Actions this Quarter: Staff routinely report during weekly meetings the work they complete on behalf of board committees.

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

•

Next Steps: Continue to monitor board feedback on staff engagement and address issues as they arise

Program Specialist has standing meetings with the Vice President Staff routinely meets with board members upon request (EAC meets with the Marketing Specialist as needed. Program Specialists meet with NCCs upon request, including at the beginning of each administrative year to determine program goals.

Monthly HQ x CPC call, monthly ED x NP calls Goal 3: Conduct periodic reviews to evaluate the relevance of operational objectives in the evolving organizational context and update them accordingly.

•

Progress: Ongoing

•

Synopsis: Optimize operational efforts in support of programming activities

•

o

Provide data on programmatic events via registration forms

o

Continue to assess AMEC group registration process

Actions this Quarter: Seasonal membership associate will assist with processing group registration, responding to queries from members during after hours

•

Next Steps:

Goal 4: Oversee operational support regarding SNMA programming and events staffing, including the 2025 Annual Medical Education Conference.

•

Progress: Ongoing

•

Synopsis: Support the programming team (CPC in planning of AMEC including providing updated attendee registration data for appropriate placement of popular sessions in larger meeting space.

Monthly conference calls with Programmatic team and staff to discuss AMEC planning activities --Programming deadlines and calendar invitation for program book content due date for Letters from CPC Co-Chairs, NP, Chair and deadline for program book information for graphic design and layout --Worked with CPC and programming team to discuss space utilization, sponsorship opportunities, and special events needs •

Actions this Quarter:

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

o

Consider “over-selling” AMEC tickets if max capacity is reached give historic attrition data for BOD Banquet

o

Expansion of Pre-med booths, booths still sold out, opened waitlist- current 30 schools on the list.

o

Only booth categories left on Pro/Med student side is peninsula. Plan to push peninsula sale, reconsider breaking up peninsula booth in early January 2025

•

o

Opening waitlist

o

New AMEC product categories

o

Hiring more photographers

o

Partnership with AMEC local groups in STL

o

Reach 60% of AMEC attendee tickets sold in November, increased capacity by 200

Next Steps: o

Obtain new metrics to determine max capacity from AMEC, rather than BOD Banquet capacity,

o

Reviewed of security plan for AMEC

o

Hired day of consultants to assist with signature events and other onsite needs

Goal 4a: Oversee development of contingency plans regarding selling out the 2025 Annual Medical Education Conference and present it at September NLI. •

Progress: Completed

•

Synopsis: Monitor the sales of both attendee and exhibitor registration and adjusted as needed

•

Actions this Quarter: Provided timely updates to board and prospective exhibitors on sales information and likelihood of sellout situation. Created a waitlist for exhibiting organizations

•

Next Steps: Updated website and shared waitlist information with prospective exhibitors.

Work with conference center to explore expansion with consideration of budgetary constraints.

Contingency plan for AMEC 2025

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Regular registration status (Monthly) Work with EAC to develop countdown to registration opening/preparing for AMEC 2025 Sharing registration updates—change event registration setting to show # of registration slots available Budget (per National Treasurer is based on 2400)—Make call to increase to max capacity once registration reaches 60% (1500) sold on or before December 1. Attendee registration capacity is currently 3200. Note: budget goal is 2400, attendee registration is currently at 75% of budgeted goal. We continue to monitor registration rates; we are confident in meeting the budgetary goal by end of January 2025. We IV. Strategic Reference: Finance Development Goal 1: Create a Sponsorship Packet and present said packet to the Board of Directors by June NLI. •

Progress: Completed

•

Synopsis: Sponsorship packet available here. Presented at July BOD meeting

•

Next Steps: o

Continuing to market and sell sponsorship opportunities

Sponsorship updates Diamond Sponsor Sutter Health - $45,000 Platinum Sponsors ($35,000 each) Northwestern Medicine and WashU Medicine Gold Sponsors ($25, 000 each) - CHOP/UPENN, Kaiser Permanente NorCAL, Charles Drew School of Medicine Silver sponsor ($20,000 each- University of Queensland/Oschner Health, Cook County Health Opening Ceremony Sponsor ($30,000): Vituity Skills Sponsors OB Skills sponsor- Sutter Health University of Michigan Medicine - $12,500 Lanyard Sponsor Houston Methodist -$5,000

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Exhibit Entrance Tower Wrapper 1.Boston Medical Center- $2,500 2. ChristianaCare- $2,500 Total Sponsorships as of 3.3.2025- $228,000/ 76% of sponsorship goal of $300,000 ** Army Medical withdrew sponsorship due to change in policies by current administration (reduction of $22,000) Goal 2: Source and apply for five (5) grants in line with the 2024-2029 Strategic Plan Interim Report within 12 months. Renew at least 50% of the current grants for the subsequent year if applicable.

•

Progress: Ongoing

•

Synopsis: Develop grant strategy based on programming and funding needs of the organization.

•

Actions this Quarter: Worked with the Community Service Fellow to categorize list of eligible grants and likelihood of success this includes alignment of SNMA programs with funder priorities, deadlines etc. In addition to researching grants for the national office.

We’ve identified funding opportunities for the regions.

•

Next Steps: Continue to identify funding opportunities, met with internal stakeholders to understanding funding needs. We recently met with PMI fellow to gain an understanding of their programming and funding needs and will include them in our grant application strategy.

Grants in the Pipeline: We have several prospective funding opportunities to support AMEC. Funding opportunities must be submitted 60 days prior to AMEC 2025. Funding is primarily for general support of AMEC Funding organizations 1. Cook Medical Funding request: $30,000 for AMEC conference support.

Submitted: February 14, 2025.

February 21, 2025: Cook requested additional information about the conference budget, information was provided.

Status: Awaiting decision 2. Pfizer Medical Funding request: Requested $60,000 for AMEC Conference/ Health Equity focus

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Submitted: February 14, 2025 Status: Awaiting decision 3.Sentara Healthcare Funding request: $30,000 for AMEC Support- Community Health fair and outreach support Submitted: February 14, 2025 Status: not approved.

I followed up with contact at Sentara Healthcare to gain feedback about our request and what we can do to strengthen future funding request.

Goal 3: Source and obtain one (1) donor with a minimum $10,000 contribution for SNMA within the next nine (9) months. In progress • Progress: Ongoing •

Synopsis: Review existing donor base and create donation campaign

•

Actions this Quarter:

•

Next Steps: Focus on increasing donors by promoting recurring donations

Goal 4: Source and obtain ten (10) sponsors for the 2025 Annual Medical Education Conference within the next 12 months. In progress •

Progress: Ongoing

•

Synopsis: Continue outreach efforts to secure funding for AMEC 2025

•

Actions this Quarter: Focused marketing on remaining sponsorship categories including signature events. Targeted sponsorship emails to organizations on exhibitor w

•

Next Steps: Increase marketing outreach for signature events.

Preparing email communication to sponsor from the past 5 years to share AMEC sponsorship package and exhibit registration information.

Goal 5: Audit relationships with all current sponsors to ensure all responsibilities are being met. In Progress •

Progress: Ongoing

•

Synopsis: All

•

Actions this Quarter: Scheduled meeting with MOU partners, AMEC 2025 sponsors to ensure deliverables are met.

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

•

Next Steps: Work with Partnership Manager to manage efficient execution of sponsorship offerings and deliverables for AMEC sponsors. This includes regular communications about deadlines leading up to AMEC.

Goal 6: Utilize partnerships and corporate circles to increase giving by at least 5% over the next 12 months when compared to the previous 12 months.

•

Progress: Ongoing

•

Synopsis: Work on establishing long-term engagement with existing partners

•

Next Steps: Package year-round opportunities for engagement with SNMA members and share with existing MOU partners and AMEC sponsors.

•

Share plans with the board of directors revenue diversification strategy to address changes in DEI funding/ strategy and political landscape,

Goal 7: Participate in all Finance Committee and Board of Directors Meetings and provide expertise to the Finance Committee and Board of Directors regarding fiscal management, operational management, and operational effectiveness.

•

Progress: Ongoing

•

Synopsis: Support the work of the National Treasurer and Finance Committee as needed

•

Next Steps:

Participate in Finance Committee meetings and respond to questions, provide additional context, and share information as requested.

Goal 8: Remain current regarding all financial implications and liabilities towards the organization.

•

Progress: Ongoing

•

Synopsis: Stay abreast of the impact of changes to DEI and impact on AMEC.

•

Actions this Quarter: Audit presentation to Finance Committee and Filing of 990

•

Next Steps: National Treasurer will submit the proposed PPM changes to the Board as part of his report Monthly meetings with SNMA Accountant to review expenditures, clarify discrepancies, and prepare reports for the National Treasurer Held check-ins with the National Treasurer to discuss financial planning for the upcoming budget cycle, audit preparation, review recommendations from audit report, and changes to SNMA policies and procedures as needed

•

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

V. Strategic Reference: Marketing Goal 1: Develop and execute a comprehensive strategy to enhance the diversity of exhibitors at AMEC 2025. This involves soliciting participation from smaller programs, osteopathic programs, community organizations, and businesses aligned with the SNMA mission to gain representation from all regions.

•

Progress: Completed

•

Synopsis:

•

Actions this Quarter: Work with the AMEC 2025 site, and exhibitor management team to continue to evaluate space needs to support increase in exhibit booths for premed and pro exhibition halls

•

Next Steps

1. AMEC marketing included reviewing past AMEC exhibitors and distribution of exhibitors from SNMA regions 2. Share AMEC exhibitor information with partners (AAMC, AMA, and AACOM) for inclusion in their newsletters and outreach to their constituents.

Goal 1a: By September NLI, present data of the diversity of past exhibitors and regional representation of exhibitors along with strategies to increase diversity of exhibitor and regional representation.

•

Progress: Ongoing

•

Synopsis: Analyze the current exhibiting companies

•

Actions this Quarter: Provide a breakdown of current exhibitors by regions, and program size

•

Next Steps: Share findings with the board of directors

Goal 1b: By January NLI, report out the diversity of current exhibitors and regional representation of exhibitors.

•

Progress: Completed

•

Synopsis: Analysis of AMEC 2025 exhibiting companies and program diversity

•

Actions this Quarter: o

Collecting data of the diversity of programs via exhibitor and sponsor registration application forms

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

•

Next Steps: o

Comprehensive report in January NLI with most up to date information through December 1, 2025

# of Exhibiting Organizations SNMA (AMEC 2025 Region I 23 Region II 39 Region III 15 Region IV 19 Region IX 11 Region V 18 Region VI 27 Region VII 13 Region VIII 13 Region X 6 Grand Total 184 Name of exhibiting organizations by regions available here Residency Program size # Exhibiting Organizations * Large 80 Midsize 33 Small 7 Grand Total 120 *Not all Exhibiting programs provided response about the size of their programs Goal 2: Oversee the revamp of the SNMA.org website to a more user-friendly version.

Met with SNMA consultant to revisit plan for SNMA website update. Need to schedule meeting with EAC to discuss next steps •

Progress: Ongoing

•

Synopsis: External Affairs Committee has been working with Website consultant to

•

Actions this Quarter:

•

Next Steps:

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Goal 3: Audit all existing MOUs to ensure that deliverables are met between both parties and report audit to BOD by the September NLI. •

Progress: Ongoing

•

Synopsis:

•

Actions this Quarter: Updated list of current MOUS and status

•

Next Steps: Met with Academic Affairs to discuss engaging MOU partners to sponsor AMEC activities (academic affairs breakfast), and discuss outstanding MOUs and timelines

MOUs Progress Update.xlsx VI. Strategic Reference: Membership Goal 1: Conduct internal audits at month six (6) and 12 of all membership benefits to ensure that they are easily accessible and up to date.

•

Progress: Ongoing

•

Synopsis: reviewed membership offerings from organizations such as AMSA, and LMSA to compare member benefits. Work with Academic Affairs to reactivate expired MOUs from popular or most used for MCAT and STEP Prep (U-World, AMBOSS, Sketchy, Januu, OnlineMEd, Uptodate

•

Actions this Quarter: Met with Membership to brainstorm and discuss new benefits Requested updated program description language from national committees (DRC, MAPS, etc. to have more detail and robust information about specific benefits

•

Next Steps: Will work with Membership Committee identify opportunities to share more information consistently with members.

VII. Strategic Reference: Governance Goal 1: Work with the Parliamentarian to ensure that all the operational and governing documents are correct and up to date within 12 months.

•

Progress: Ongoing

•

Synopsis: Participate in the ongoing review of the PPM

•

Actions this Quarter: Participated in PPM Ad-hoc committee meeting- provided feedback on membership categories in the constitution, addressing areas that don’t align with our current practices

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Met with Parliamentarian to discuss elements of the PPM that don’t conform with Washington DC Nonprofit Corporation Codes. SNMA is incorporated in Washington, DC and any items in the Constitution and PPM that conflict or not in compliance with our legal status must be corrected.

•

Next Steps: Continue to participate in the PPM Ad hoc review committee and provide operational context, and seek legal counsel where appropriate

VIII.

Strategic Reference: Internal Relationship

Goal 1: Host monthly drop-in office hours on Teams for at least 30 minutes up to 60 minutes each session BOD members over the next administrative year.

•

Progress: Ongoing

•

Synopsis: Monthly office hours have been effective in

•

Actions this Quarter: Met with the NPE, CSC, RD3

•

Next Steps: Continue to host office hours—need feedback on the format.

Goal 2: Participated in all Board of Directors meetings (unless notice previously given) with intentional questioning and responses, historical perspectives, and insight to ensure Board Members make informed decisions.

•

Progress: Ongoing

•

Synopsis: Consistently attends board meetings, provide recommendations and input on MOUs

•

Actions this Quarter: Assist the chair with the preparation of the board meeting agenda items

•

Next Steps: Continue to support the work of the board for the remainder of the administrative year

Goal 3: Ensure that ED Hudson responds promptly to email correspondence within a maximum timeframe of five (5) business days directly addressed to the Executive where responses are requested.

•

Progress: Ongoing

•

Synopsis: Respond to communication from board members within five business days

•

Actions this Quarter: Continue to manage my inbox and response to requests from board members

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Goal 4: Provide opportunity for Board of Directors and HQ staff to provide feedback through electronic surveys quarterly.

•

Progress: Ongoing

•

Synopsis: Launched survey in November to gather feedback from board members

•

Actions this Quarter: Review survey responses and prepare summary for board review

•

Next Steps: Monitor and assess input from board members on engagement with staff.

Provide quarterly updates on feedback

Staff Feedback survey results Goal 5: Provide robust reporting to the BOD regarding activities during administrative term (including at minimum a detailed report of activities at each NLI) •

Progress: Ongoing

•

Synopsis: Ensure all sections of board report and goals are updated with the latest actions

•

Actions this Quarter: Prepare requested data and report information for board presentation

•

Next Steps: Provide robust information to the board for their assessment and evaluation

IX. Key Events and Meetings a. Meeting with Hilton to discuss future AMECs and cancellation fee invoice (February 28, and March 3, 2025 b. Monthly calls with Accountant c. Audit presentation at February 2025 Finance Committee Meeting d. Host weekly staff meetings and individual check-ins with HQ team X. Announcements XI. Recommendations Develop a formal membership structure for the Finance Committee structure to include more board members Rationale: More board members on the finance committee will help to increase the board members’ knowledge of the financial and operational aspects of the organization throughout the year Revise Letter of Good Academic Standing and develop a process for evaluation and support of board members based on information submitted. Require an official letter from an institution

STUDENT NATIONAL MEDICAL ASSOCIATION

From the Desk of the Executive Director

Rationale: We collect the letters but there is no process for how we use the information provided.

The letters should be a starting point for how we can provide our board leadership with the support they need to be successful students and leaders (in that order)

Signed

Bridgette Hudson Executive Director

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National President

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I. Progress on Year-Long Goals a. Goal 1: Complete review of the most up-to-date version of the PPM. i. Strategic Place Reference: Governance, Goal 1 ii. Progress: Complete iii. Suggestions: Continue Ad Hoc Committee to review and update the PPM b. Goal 2: Meet one on one with all National Committee Chairs and Vice Chairs to introduce and maintain programming initiatives. Meet with Regional Directors to establish monthly communication for national programming updates in accordance with the Executive Agenda. i. Strategic Place Reference: Membership Goal 1-6 ii. Progress: Complete iii. Suggestions: RDEC to have set slot in agenda or slide updates at RD monthly meetings for NP and NC questions/announcements c. Goal 3: Foster improved BOD understanding of SNMA operations and programmatic efforts by laying a universal foundation of this year’s goals and BOD responsibilities at each NLI. i. Strategic Place Reference: Governance Goal 1-2; Membership Goal 1-6 ii. Progress: Complete iii. Suggestions: Have June NLI a standard BOD only conference focused on BOD development d. Goal 4: Advance the organization’s national voice through highlighting the implications of the current state of Diversity, Equity, and Inclusion on our members and underrepresented minorities both interested and in medicine. i. Strategic Place Reference: Membership Goal 1 & 5 ii. Progress: Ongoing iii. Suggestions: See Future Suggestion #3 below e. Goal 5: Improve the transition of members from SNMA to NMA. Advance the organization’s national voice through encouragement of support and mentorship from past SNMA members and NMA leadership. i. Strategic Place Reference: Membership Goal 2 ii. Progress: Ongoing iii. Suggestions: IPP and NPE to finalize SNMA and NMA MOU; IPP and NPE to work with SNMA and NMA leadership to create a SNMA to NMA transition protocol II. Internal Affairs a. Events Attended i. 03/27/24-03/31/24 - 60th Annual Medical Education Conference - New Orleans, LA ii. 05/06/24-05/07/25 - AMEC Site Visit - St. Louis, MO

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National President

iii. 06/07/24-06/09/24 - June NLI - Washington, D.C. iv. 09/13/24-09/15/24 - September NLI - Hanover, NH v. 01/17/25-01/19/25 - January NLI – Memphis, TN vi. 03/02/25-03/03/25 - AMEC Site Visit – St. Louis, MO b. Meeting and Conference Calls: i. Date of Call – Title of meeting/member you spoke with ii. 03/31/24 - BOD Meeting iii. 04/01/24 - Meeting with DEI Survey Team iv. 04/09/24 - Meeting with Chair v. 04/10/24 - Transition Meeting #1 with IPP vi. 04/14/24 - Meeting with Past Presidents vii. 04/14/24 - Meeting with Chair viii. 04/15/24 - Meeting with Chair ix. 04/15/24 - Transition Meeting #1 with NPE x. 04/17/24 - Transition Meeting #2 with IPP xi. 04/18/24 - Meeting with IPP, ED, Past PMBM, PMBM xii. 04/20/24 - Meeting with Chair xiii. 04/21/24 - Executive Committee Meeting xiv. 04/22/24 - Meeting with NVP xv. 04/23/24 - Meeting with DEI Survey Team xvi. 04/23/24 - Meeting with Chair xvii. 04/24/24 - Transition Meeting #3 with IPP xviii. 04/25/24 - Meeting with Programmatic Team xix. 04/26/24 - Meeting with DEI Survey Team xx. 04/27/24 - Transition Meeting #2 with NPE xxi. 04/29/24 - Meeting with DEI Survey Team xxii. 04/29/24 - Meeting with applicant, Tilden C. xxiii. 05/01/24 - AMEC De-Brief Meeting xxiv. 05/08/24 - Road to Residency: Initial Planning Meeting xxv. 05/08/24 - Meeting with Chair, ED, PBM-EC xxvi. 05/10/24 - Transition Meeting #3 with NPE xxvii. 05/16/24 - June NLI Planning Committee Meeting xxviii. 05/19/24 - Programmatic Team Meeting xxix. 05/19/24 - Meeting with Diamond Scholarship Review Committee xxx. 05/19/24 - BOD Onboarding Session xxxi. 05/20/24 - June NLI Planning Committee Meeting xxxii. 05/20/24 - Meeting with NC xxxiii. 05/23/24 - Meeting with CPC, HQ xxxiv. 05/23/24 - Meeting with NVP, NPE, NT, NC xxxv. 05/23/24 - Executive Committee Meeting xxxvi. 06/03/24 - June NLI Planning Committee Meeting xxxvii. 06/08/24 - June NLI Planning Committee Meeting xxxviii. 06/07/24 - NCC Monthly Meeting xxxix. 06/07/24 - Executive Committee Meeting xl. 06/08/24 - Chapter Presidents Townhall

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National President

xli. xlii. xliii. xliv. xlv. xlvi. xlvii. xlviii. xlix. l. li. lii. liii. liv. lv. lvi. lvii. lviii. lix. lx. lxi. lxii. lxiii. lxiv. lxv. lxvi. lxvii. lxviii. lxix. lxx. lxxi. lxxii. lxxiii. lxxiv. lxxv. lxxvi. lxxvii. lxxviii. lxxix. lxxx. lxxxi. lxxxii. lxxxiii. lxxxiv. lxxxv.

06/08/24 - June NLI BOD Meeting 06/09/24 - June NLI BOD Meeting 06/12/24 - Meeting with IPP 06/21/24 - Meeting with NC 06/22/24 - Meeting with NVP 06/23/24 - Meeting with Dr. Mpasi, Dr. Freeman 06/25/24 - Executive Committee Meeting 06/25/24 - Meeting with MC 06/25/24 - Programmatic Team Meeting 06/25/24 - Meeting with NPE 06/26/24 - Meeting with CPC 06/26/24 - Meeting with CPC, HQ 06/27/24 - Meeting with Dr. Mpasi, Dr. Freeman 06/27/24 - Meeting with AAC 06/27/24 - Meeting with PMBM 06/28/24 - Meeting with OSC 06/29/24 - Meeting with DRC 06/30/24 - Meeting with PC 07/01/24 - Special BOD Meeting 07/02/24 - Meeting with HPLA 07/03/24 - Meeting with CSC and PMI 07/06/24 - Meeting with HPLA 07/06/24 - Meeting with InAC 07/06/24 - Meeting with EAC 07/08/24 - Meeting with EAC, HQ 07/08/24 - Meeting with ED 07/09/24 - Programmatic Team Meeting 07/09/24 - Road to Residency Planning Meeting 07/17/24 - Meeting with CPC 07/21/24 - Meeting with PMBM 07/21/24 - NCC Monthly Meeting 07/25/24 - Meeting with CPC 07/28/24 - Executive Committee Meeting 07/30/24 - Meeting with NFLP 07/30/24 - Road to Residency Planning Meeting 08/06/24 - Meeting with MC 08/06/24 - HOD Taskforce Meeting 08/09/24 - Meeting with The Lounge Podcast Leadership 08/10/24 - Meeting with NT 08/13/24 - Meeting with OSC and NVP 08/17/24 - Programmatic Team Meeting 08/17/24 - September NLI Programming Team Meeting 08/18/24 - NCC Monthly Meeting 08/18/24 - Executive Committee Meeting 08/19/24 - September NLI Planning Meeting

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National President

lxxxvi. lxxxvii. lxxxviii. lxxxix. xc. xci. xcii. xciii. xciv. xcv. xcvi. xcvii. xcviii. xcix. c. ci. cii. ciii. civ. cv. cvi. cvii. cviii. cix. cx. cxi. cxii. cxiii. cxiv. cxv. cxvi. cxvii. cxviii. cxix. cxx. cxxi. cxxii. cxxiii. cxxiv. cxxv. cxxvi. cxxvii. cxxviii. cxxix.

08/20/24 - Meeting with HPLA, NVP 08/21/24 - Publications Committee Meeting 08/26/24 - September NLI Planning Meeting 08/28/24 - Meeting with CPC, HQ 08/28/24 - AMEC General Meetings 08/29/24 - Meeting with NPE 08/29/24 - Elections Committee Meeting 08/31/24 - Meeting with NC 09/01/24 - Publications Committee Meeting 09/02/24 - Meeting with ED 09/03/24 - September NLI Planning 09/09/24 - Meeting with Dr. Sanders 09/11/24 - Meeting with NC 09/11/24 - Meeting with NC, PBMEC, and ED to discuss Staff-Board Relations 09/12/24 - Meeting with NC and PBMEC 09/12/24 - Programmatic Team Meeting 09/13/24 - NCC Monthly Meeting 09/13/24 - Executive Committee Meeting 09/14/24 - September NLI BOD Meeting 09/15/24 - September NLI BOD Meeting 09/16/24 - September NLI External Debrief 09/18/24 - Meeting with CPC 09/24/24 - Meeting with CPC 09/25/24 - September NLI Internal Debrief 09/25/24 - AMEC General Meetings 09/29/24 - Meeting with Dr. Sanders 09/30/24 - Meeting with CPC 10/01/24 - Meeting with Dr. Sanders 10/06/24 - Executive Committee Meeting 10/07/24 - Meeting with ED 10/07/24 - Meeting with CPC 10/13/24 - OSC Monthly Meeting 10/13/24 - Publications Committee Meeting 10/14/24 - Meeting with CPC 10/15/24 - January NLI Logistics Meeting 10/16/24 - Meeting with Dr. Mpasi 10/17/24 - Meeting with Dr. Sanders 10/20/24 - NCC Monthly Meeting 10/24/24 - Meeting with NC 11/10/24 - Chapter Presidents’ Town Hall 11/22/24 - Meeting with NVP 01/07/25 - January NLI Planning Committee Meeting 01/13/25 - Meeting with Dr. Mpasi 01/14/25 - January NLI Planning Committee Meeting

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National President

cxxx. cxxxi. cxxxii. cxxxiii. cxxxiv. cxxxv. cxxxvi. cxxxvii. cxxxviii. cxxxix. cxl. cxli. cxlii. cxliii. cxliv. cxlv. cxlvi. cxlvii. cxlviii. cxlix. cl. cli. clii. cliii. cliv. clv. clvi. clvii. clviii. clix. clx. clxi. clxii. clxiii. clxiv. clxv. clxvi. clxvii. clxviii. clxix. clxx. clxxi. clxxii. clxxiii.

01/15/25 - Meeting with Dr. Sanders 01/17/25 - Executive Committee Meeting 01/17/25 - NCC Monthly Meeting 01/18/25 - January BOD Meeting 01/19/25 - January BOD Meeting 01/28/25 - January NLI Debrief #1 01/28/25 - Meeting with CPC 01/28/25 - Meeting with Dr. Green 01/28/25 - Meeting with PBMs 01/29/25 - Meeting with HQ, CPC 01/29/25 - Meeting with PBM-EC Dr. Green 01/29/25 - Meeting with NC 01/29/25 - Meeting with PBMs, NVP, NC 02/01/25 - Meeting with Folarin Debellotte, NVP, NC 02/02/25 - Meeting with CPC, NVP 02/02/25 - Publications Committee Meeting 02/02/25 - Meeting with Candidate 02/03/25 - Meeting with ED Hudson 02/03/25 - Meeting with CPC 02/04/25 - Meeting with NVP, PBM-EC Dr. Green 02/04/25 - January NLI Debrief #2 02/05/25 - Meeting with CPC, HQ 02/05/25 - AMEC General Monthly Meeting 02/08/25 - Meeting with Dr. Mpasi, Dr. Freeman, Dr. Franklin Ford-Ellis, NVP 02/08/25 - Meeting with NC 02/09/25 - National President’s Office Hours 02/10/25 - Meeting with Past President, Omonivie Agboghidi 02/10/25 - Meeting with Publications, HQ, Meagan (Web Request) 02/11/25 - Meeting with CPC 02/12/25 - Meeting with CPC, HQ 02/16/25 - National President’s Office Hours 02/16/25 - Special BOD Meeting 02/16/25 - Publications Committee Meeting 02/16/25 - NCC Monthly Meeting 02/17/25 - Meeting with CPC 02/19/25 - Meeting with CPC, HQ 02/19/25 - AMEC General Monthly Meeting 02/20/25 - Meeting with NC 02/23/25 - National President’s Office Hours 02/23/25 - Meeting with NC 02/23/25 - Meeting with PMI Fellow, NVP 02/23/25 - Executive Committee Meeting 02/24/25 - Meeting with Membership, NVP 02/24/25 - Meeting with NT/Chair-Elect

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National President

clxxiv. 02/24//25 - Meeting with CPC clxxv. 02/25//25 - Meeting with CSC, NVP clxxvi. 02/25/25 - Meeting with InAC, NVP clxxvii. 02/25/25 - Meeting with DRC, NVP clxxviii. 02/26/25 - Meeting with Publications, NVP clxxix. 03/02/25 - National President’s Office Hours clxxx. 03/03/25 - Meeting with CPC clxxxi. 03/04/25 - Meeting with ED Hudson clxxxii. 03/05/25 - Meeting with CPC, HQ clxxxiii. 03/05/25 - AMEC General Monthly Meeting clxxxiv. 03/09/25 - National President’s Office Hours clxxxv. 03/09/25 - Emergency Special BOD Meeting III. External Affairs a. Events Attended i. 04/11/24-4/14/24 - National Colloquium on African American Health Washington, D.C. ii. 05/20/24-5/21/24 - NMA & GRAIL Top to Top Meeting - Menlo Park, CA iii. 08/03/24-08/07/24 - NMA 2024 Annual Convention & Scientific Assembly - New York, NY b. Meetings and Conference Calls i. 04/03/24 - GRAIL Health Equity Virtual Roundtable ii. 04/04/24 - NMA Social Media and Branding Committee Meeting iii. 04/10/24 - NMA Membership Committee Meeting iv. 04/12/24 - NMA BOT Spring Meeting v. 04/18/24 - NMA Educational Affairs Committee Meeting vi. 04/19/24 - Meeting with Body Interact Team and HPREP vii. 05/09/24 - Meeting with National Dairy Council viii. 05/13/24 - Media Training Consultation Meeting with Dr. Lisa Herbert ix. 07/11/24 - NMA Membership Committee Meeting x. 07/20/24 - NMA BOT Meeting xi. 07/24/24 - NMA BOT Special Meeting xii. 08/08/24 - NMA BOT Post-Convention Meeting xiii. 10/03/24 - Media Prep with Sherelyn Weber xiv. 10/03/24 - Interview with The Washington Post xv. 11/19/24 - Interview with Medscape xvi. 12/05/24 - NMA Social Media and Branding Committee Meeting xvii. 01/16/25 - NMA Educational Affairs Committee Meeting xviii. 01/25/25 - NMA Board of Trustees Meeting xix. 02/06/25 - Washington Post Interview Fact Check Meeting xx. 02/06/25 - NMA Social Media and Branding Committee Meeting xxi. 02/13/25 - NMA Membership Committee Meeting xxii. 02/20/25 - Meeting with National Dairy Council xxiii. 02/25/25 - AMA/SNMA #Black Doctors Matter: Prioritizing Black Health Starts with Empowering Black Doctors, Panelist

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National President

xxiv. 03/06/25 - NMA Social Media and Branding Committee Meeting IV. Announcements a. Announcement #1: Both IPP and NP will be located at the AMEC 2026 Site of Pittsburgh for a unique programmatic force for ground support of the conference V. Suggestions for Future a. Suggestion #1: Consolidate Programming by reducing the number of subcommittees within the organization b. Suggestion #2: NP to assign FLP to a committee for efficient communication and connectedness to organizational efforts c. Suggestion #3: Continue data collection of membership impact on the dismantling of Diversity, Equity and Inclusion efforts to better form strategies to best support our membership and uplift our mission VI. Recommendations a. Recommendation #1: Create Ad Hoc Committee regarding programming consolidation and efficiency to include: NP, IPP, NVP, NPE, Past Presidents, PBM-EC i. Strategic Place Reference: Membership, Goal 6 b. Recommendation #2: Re-define the official job description of the Executive Director to be aligned with usual practices of Executive Directors for Non-Profit Organizations; SP i. Strategic Place Reference: Operation Management, Goal 1 c. Recommendation #3: Keep the current mission of the organization the same regardless of the current political climate i. Strategic Place Reference: d. Recommendation #4: Strategize BOD Academic and Financial Support i. Strategic Place Reference: Membership, Goal 2-3 Submitted,

Ja’Nia McPhatter, MBA 61st National President, Student National Medical Association Student Trustee, National Medical Association

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

S TUDENT N ATIONAL M EDICAL A SSOCIATION From the Desk of the President Elect

AMEC 2025 April 16 - 20, 2025 Board of Directors Meeting End of the Year Report I.

Year Long Goals Goal 1: Throughout the year, I aim to deepen my understanding of the organizational structure and operations by thoroughly reviewing governing documents. Additionally, I intend to actively participate with the Executive Committee, Strategic Planning Council, and National Committee Chairs, while also fostering collaboration with both current and past SNMA leaders. Progress: In progress a. Conduct initial review of the PPM and reference documents throughout the year as necessary b. Ensure the thorough completion, transcription, and documentation of minutes for all Executive Committee meetings, maintaining accuracy and professionalism throughout the process. Ensured that all agenda items are up to date. c. Engaging in Strategic Planning Council discussions, offering insights and feedback. d. Actively working on strategic initiatives that align with the goals of the Executive Committee and Strategic Planning Council.

Goal 2: To construct my Executive Agenda in line with my platform, B.R.I.D.G.E.S., I will engage with the Strategic Plan by examining previous Presidential agendas and Presenting to the Past Presidents Council. I will assess organizational needs and enhance existing systems through discussions with Regional Directors and National Committee Chairs.

Progress: Completed i. ii. iii. iv.

Prepare and deliver a presentation of my preliminary agenda to gather insights and feedback Consolidate feedback and insights to finalize a strategic and actionable Executive Agenda aligned with the B.R.I.D.G.E.S. platform.

Presented Executive Agenda to the Board Ensure that Chapter Presidents are aware that any member is eligible to apply for national leadership positions within SNMA.

1

Goal 3: Develop targeted strategies to increase members' engagement with available resources, benefits, and programming. Focus on identifying areas of underutilization and creating outreach initiatives to raise awareness. Regularly assess and refine these strategies based on member feedback and usage data to ensure they remain effective and relevant.

Progress: Completed 1. Enhance members' awareness, satisfaction, and use of SNMA benefits while ensuring these resources are effectively communicated to regions and chapters.

2. Tailor my agenda to prioritize improving accessibility for our members.

3. Ensure that our members are aware and engage in NLI’s 4. Re-dis the NLI prospectus packet with ED Hudson 5. Sought and selected NLI sites for 2025 -2026 6. Had ongoing meetings with NLI site partners Goal 4: Leading a smooth elections process is essential to the stability and success of any organization, particularly one that is member-driven and thrives on active participation. The goal is to create a structured, transparent, and fair election process where every committee member is fully equipped to carry out their responsibilities with confidence and clarity.

i.

Progress: This goal is currently in progress. In May - July, I dedicated time to thoroughly review the elections policy outlined in the PPM and ensured that all application materials were posted. This review was aimed at identifying any gaps or areas of improvement in the existing policy and preparing for the upcoming election cycle. I crafted a thorough timeline to ensure that all deadlines adhered to the PPM. I also wanted to ensure that candidates had ample time to campaign.

• Developed a user-friendly composite draft for compilation with Madam Speaker • Presented Elections guidelines during September NLI • Presented Elections information to the Chapter Presidents Townhall • Finalized a comprehensive timeline for elections • Released Chair Applications • Released General Applications • Ensure the Board and House of Delegates has composite well in advance to allow candidates ample time to campaign.

• Continue to collaborate with Tyshara and Adrienne from headquarters to ensure all election graphics and marketing materials are organized and ready.

\

ii. Action Items: •

Host the HOD elected positions presentation on April 6, 2025

2

Goal 5: As President-Elect of SNMA, I serve as a Board Member of the Cobb Institute Board of Directors. In this role, I actively contribute to shaping the institute's strategic initiatives and programs aimed at eliminating health disparities and advancing equity in healthcare. I collaborate with fellow board members to guide key decisions, advocate for underrepresented voices in medicine, and ensure that SNMA’s mission aligns with the institute's efforts. I also work to represent the perspectives of medical students, particularly those from underserved backgrounds, in discussions about policy, mentorship, and professional development. i.

Progress a. Attend the NMA Cobb Institute Meeting and programming at the NMA Convention in August 2024 b. Attended quarterly board meetings c. Assist with preparation for January 2025 Cobb Symposium and Board Meeting d. Attend Cobb Institute Board Meeting and Retreat in January (virtually) a. Events Attended: 5/8 – Road to Residency Meeting with Tour for Diversity 5/10 Transition Meeting 5/12 – NCC Meeting 5/16 Programmatic Team Meeting 5/19 NLI Social Meeting 5/19 Diamond Scholarship Meeting 5/19 BOD Onboarding 5/20 NLI Planning Meeting 5/22 NLI Social 5/23 EC Meeting 5/31 SPC Meeting 6/3 Road to Residency Meeting 6/7 June NLI 6/8 June NLI 6/9 June NLI 6/12 NMA Cobb Institute BOD Meeting 6/17 September NLI Planning Meeting 6/18 Road to Residency Meeting with Tour for Diversity 6/24 EC Meeting 6/25 Programmatic Team Meeting 6/25 NP x NPE Check-in 7/1 September NLI Planning 7/1 Special BOD Meeting 7/9 Road to Residency 7/9 Programmatic Team Meeting 7/15 September NLI Planning 7/24 CPC x HQ Meeting 7/28 EC Meeting 8/3/24 – 8/7/24 NMA Convention and Cobb Institute Programming 8/15 – SPC Meeting 8/17-Programmatic Team Meeting 8/17- NLI Programming Wrap-Up

3

9/3 – September NLI Meeting 9/8 – MAPS Meeting 9/9 – Meeting with Madam RD to the EC 9/11 Board and Staff Relations Meeting 9/13 EC Meeting 9/13 NCC Meeting 9/14 BOD Meeting 9/15 BOD Meeting 9/16 NLI Debrief 9/18 NMA Board Meeting 10/1 Call with Madam Speaker 10/ 6 EC Meeting 10/7 ED Office Hours 10/ 7 Meeting with Dr. Williams 10/15 Logistics Check-In 10/27 Meeting for NLI 11/10 Presidents Town Hall 11/12 January NLI Meeting 11/17 NCC Meeting 11/19 Meeting with ED Hudson 11/22 Meeting with ED Hudson 11/24 EC Meeting 12/4 Meeting with the Treasurer 12/7 Speaker for HPREP Closing Meeting 12/15 NCC Meeting 12/16 NPE Executive Agenda Presentation 12/31 Meeting with PPM Ad-Hoc Committee 1/10 DEI Meeting 1/11 Pathways to Leadership NLI Planning 1/16 HOD Taskforce 1/20 HPLA and NPE Meeting 1/21 National Academy of Sciences Meeting 1/22 National Academy of Sciences Talk 1/23 Call to Discuss Cobb MOU 1/24 – 1/25 Cobb Retreat and Symposium 1/27 – DEI Adhoc Meeting 2/6 Meeting with HSS to Discuss NLI 2/6 Call with Student 2/11 NPE and Chair Elect Check-in 2/11 DEI Adhoc Committee Meeting 2/16 Special BOD meeting 2/23 EC Meeting 2/22 SPC Meeting 2/22 DEI Adhoc Meeting 2/23 Chair Elect x NPE Meeting 2/27 Chair Elect x NPE Meeting 2/28 Hopkins NLI Meeting

4

III.

Announcements: None at this time

IV.

Recommendations: None

Submitted,

Miracle Rogers National President-Elect 2O24-2O25

5

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I.

Year Long Goals a. Goal 1: Expanding and Establishing the Programmatic Calendar and brainstorming ways to increase accessibility to this calendar. i. Progress: Completed 1. NCC have submitted programming calendar ii. Action Items: Tasked Tyshara with collecting the information needed for the programming calendar.

Completed document with a deadline of August 30th to be shared with all chapter presidents. iii. Addressed consultation of programming amongst NCCs and reducing duplicate efforts. b. Goal 2: Establishing and expanding on National Community Partnerships i. Progress: Completed – Committee positions have been filled. ii. Action Items: o Make a master list of existing partnerships and inactive partnership. o Investigate potential for more partnerships with NCCs. c. Goal 3: Re-establish the chain of command and share communication chain for the programing arm. i. Progress: In progress 1. One – on – one meeting with NCCs - meet with all NCCs. 2. Completed 3 of 4 quarterly one-on-one check ins ii. Action Items 1. Verifying ongoing projects and identifying areas of support. This action item is completed. Will be reviewing all PAIR reports the end of year to make sure no projects were missed.

2. Redefining transition timelines to adjust for 4th year graduation and residency move.

3. Creating a standardized transition process for all NCCs and including the programming HQ staff in these meetings.

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

d. Goal 3: Focusing on creating a resource database and standardized library for Local and Regional programming. i. Progress: in progress.

1. Spoken with Lakia about the National Application and potential changing the way we collect application information ii. Action Items: o Work with academic affairs to understand the current MOUs. o Meet with RD to EC to understand regional processes and how we could integrate our programming efforts. o Streamline the process for increasing capacity of National Committees by streamlining the application process. o Expanding our page to include timeline and summary of process involved in being part of a national committee. o Work with FLP fellows to see how their project findings can be implemented. o Expanding our committee member applicant page to include timeline and summary of process involved in being part of a national committee.

I.

Internal Affairs: a. Events Attended i. National: 1. AMEC 2024 New Orleans, LA 2. June NLI Washington DC ii. Regional: None Attended iii. Local: 1. End of Semester Mixer – April 15th, 2024 2. SoCal Summit LA (CDU SNMA Chapter) – November 29th 2024 3. Region X RLI – October 5th 2024

b. Meeting and Conference Calls i. National 1. NVP Transition Meeting – April 11th, 2024 2. INAC transition meeting – April 11th, 2024 3. Academic Affairs Transition Meeting – April 16th, 2024 4. NVP Transition meeting – April 18th, 2024

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

5. EC Meeting – April 21st, 2024 6. NP x NVP meeting – April 22nd, 2024 7. Programmatic Team Check in – April 25th, 2024.

8. NVP Transition meeting – April 28th, 2024 9. Road to Residency Planning meeting – May 8th, 2024 10. NCC Monthly Call – May 12th 2024 11. NLI Planning Meeting – May 16th 2024 12. HQ (Tyshara) and NVP Meeting – May 17th 2024 13. NVP and RD to EC Meeting – May 17th 2024 14. NLI Social Planning – May 19th 2024 15. Diamond Scholarship Review – May 19th 2024 16. BOD Onboarding Session – May 19th 2024 17. NLI Planning Meeting – May 20th 2024 18. NLI Social Planning – May 22nd 2024 19. EC Meeting – May 23rd 2024 20. VP x Professional Board Member Emeriti – May 23rd 2024 21. NLI Planning Meeting – May 28th 2024 22. NVP x Chair Meeting – May 29th 2024 23. NLI Planning Meeting – June 3rd 2024 24. JSNMA Meeting – June 5th 2024 25. EC Meeting – June 7th 2024 26. NCC Monthly – June 7th 2024 27. NLI BOD Meeting – June 8th 2024 28. NLI BOD Meeting – June 9th 2024 29. NP x NVP x Chair Meeting – June 10th 2024 30. Meeting with Lakia – June 11th 2024 31. Programming Hub Meeting – June 11th 2024 32. Programmatic Team Meeting – June 11th 2024 33. PRL Orientation – June 22nd 2024 34. NVP x NP Meeting – June 22nd 2024 35. NVP x HPLA – June 24th 2024 36. EC Meeting – June 24th 2024 37. NVP x ED – June 25th 2024 38. NVP x CSC x HQ x Treasurer – June 25th 2024 39. NVP x PMBM Dr. Carson – June 25th 2024 40. Programmatic Team Meeting – June 25th 2024 41. NVP x NVP Emeriti Dr. Mpasi – June 25th 2024 42. NVP x Treasurer – June 26th 2024 43. NVP x CSC PMI - June 26th 2024 44. NVP x CPC – June 26th 2024 45. CPC x HQ – June 26th 2024 46. NVP x Academic Affairs – June 27th 2024

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

47. NVP x PMBM – June 27th 2024 48. Hill Day Planning Meeting – June 28th 2024 49. NVP x OSC – June 28th 2024 50. NVP x NP x DRC – June 29th 2024 51. NVP x NP x Publications – June 30th 2024 52. BOD Meeting – July 1st 2024 53. NLI Planning Meeting – July 1st 2024 54. NVP x HPLA – July 2nd 2024 55. CSC/PMI – July 3rd 2024 56. NVP x NP x CSC – July 3rd 2024 57. NVP x HPLA – July 4th 2024 58. NVP x INAC – July 6th 2024 59. NVP x NP x EAC – July 6th 2024 60. NVP x IAC one – on – one – July 6th 2024 61. Marketing Strategy – July 8th 2024 62. NLI planning meeting – July 8th 2024 63. Road to Residency – July 8th 2024 64. Programmatic Team – July 8th 2024 65. NLI Planning Meeting – July 15th 2024 66. Programming Team x Kaiser Fellow – July 16th 2024 67. CPC Meeting – July 18th 2024 68. CEGIR LOS – July 18th 2024 69. NCC monthly call – July 21st 2024 70. NLI Planning Meeting – July 22nd 2024 71. Community Service in DC – July 23rd 2024 72. NVP x AAC – July 24th 2024 73. NLI Social Planning Meeting – July 25th 2024 74. NVP x OSC Chair – July 25th 2024 75. CPC x NP x NVP – July 25th 2024 76. EC Meeting – July 28th 2024 77. NLI Planning Meeting – July 29th 2024 78. Road to Residency Planning Meeting – July 30th 2024 79. NVP x Tyshara – August 1st 2024 80. NLI Social Planning meeting – August 1st 2024 81. NLI Planning Meeting – August 5th 2024 82. HOD Task force Meeting – August 6th 2024 83. HPLA Committee Meeting – August 11th 2024 84. EAC Committee meeting – August 11th 2024 85. OSC Committee meeting – August 11th 2024 86. NLI Planning meeting – August 12th 2024 87. NVP x OSC MOU Review – August 13th 2024 88. NVP x AAC x AA Vice Chair – August 13th 2024

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

89. NVP x AAC – August 14th 2024 90. Programming Team Meeting – August 17th 2024 91. NLI Programming Team – August 17th 2024 92. NCC Monthly Call – August 18th 2024 93. EC Meeting – August 18th 2024 94. NLI Planning Meeting – August 19th 2024 95. HPLA x NVP x NP – August 20th 2024 96. CPC x Dr Mpasi x Dr Freeman x NVP – August 21st 2024 97. NLI Planning Meeting – August 26th 2024 98. Elections Committee Meeting – August 29th 2024 99. AMA – SNMA meeting – September 2nd 2024 100. NLI planning meeting – September 3rd 2024 101. VP x Tyshara – September 5th 2024 102. Kicking it with the lounge – September 5th 2024 103. EAC Streamyard Training – September 5th 2024 104. NCC Monthly Call – September 13th 2024 105. EC Meeting – September 13th 2024 106. BOD Meeting – September 14th 2024 107. BOD Meeting – September 15th 2024 108. NLI Debrief – September 16th 2024 109. HPLA x Programming – September 20th 2024 110. CPC x Programming – September 30th 2024 111. NVP x Dr. Mpasi – October 3rd 2024 112. BOD x T4D – October 3rd 2024 113. EC Meeting – October 6th 2024 114. Maps Committee meeting – October 13th 2024 115. Publications Committee meeting – October 13th 2024 116. EAC Committee meeting – October 13th 2024 117. CSC x NVP – October 16th 2024 118. NVP x Tyshara – October 17th 2024 119. NCC Monthly Call – October 20th 2024 120. NLI Operations meeting – October 22nd 2024 121. NLI Planning meeting – October 22nd 2024 122. Convention planning x NVP – October 22nd 2024 123. AMEC Planning meeting – October 23rd 2024 124. EAC x NVP – October 23rd 2024 125. DRC x NVP – October 24th 2024 126. IAC x Dr. Mpasi x NVP – October 24th 2024 127. EC Meeting – October 27th 2024 128. NVP x HPLA one on one – October 28th 2024 129. NLI Operations Meeting – October 29th 2024 130. NVP x OSC one – on – one – October 29th 2024

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

131. NVP x Elections one-on one – October 29th 2024 132. SNMA x AMA – November 3rd 2024 133. NLI Schedule meeting – November 4th 2024 134. NLI Operations meeting – November 5th 2024 135. NLI Programming meeting– November 5th 2024 136. NLI Schedule meeting – November 10th 2024 137. NVP x OSC – November 11th 2024 138. NLI operations meeting – November 12th 2024 139. NLI programming meeting – November 12th 2024 140. NLI schedule meeting – November 16th 2024 141. NCC monthly call – November 17th 2024 142. NLI operations meeting – November 19th 2024 143. NLI programming meeting – November 19th 2024 144. CPC x HQ – November 20th 2024 145. DEI Adhoc – November 21st 2024 146. NVP x CPC Co- Chair – November 22nd 2024 147. NVP x President Check in – November 23rd 2024 148. NVP Schedule meeting – November 23rd 2024 149. HOD Overview Workshop – November 23rd 2024 150. EC meeting – November 24th 2024 151. NVP x AAC meeting – November 26th 2024 152. NLI operations meeting – December 3rd 2024 153. NLI operations meeting – December 10th 2024 154. NLI programming meeting – December 10th 2024 155. CPC x HQ – December 11th 2024 156. NCC Monthly meeting – December 15th 2024 157. NVP x CSC meeting – December 15th 2024 158. NVP x AAC – December 15th 2024 159. NLI programming meeting – December 17th 2024 160. DEI Ad hoc meeting – December 19th 2024 161. Publications Committee Meeting – January 5th 2025 162. NLI Operations Meeting – January 8th 2025 163. NLI Programming Meeting- January 7th 2025 164. CPC x HQ Meeting – January 8th 2025 165. NVP x Emeriti Dr. Mpasi – January 9th 2025 166. Baptist/UTHSC x SNMA Leadership – January 10th 2025 167. UTHSC President x NVP – January 10th 2025 168. NVP x Emeriti Dr. Mpasi – January 11th 2025 169. OSC Committee Meeting – January 12th 2025 170. HPLA Committee Meeting – January 12th 2025 171. Publications Committee Meeting – January 12th 2025 172. MAPS Committee Meeting – January 12th 2025

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

173. SNMA x AMA MSS – January 12th 2025 174. NVP x CSC Co-Chair Jennifer – January 14th 2025 175. NLI Planning Meeting – January 14th 2025 176. NLI Operations Meeting – January 14th 2025 177. CPC x HQ – January 15th 2025 178. EC Meeting – January 17th 2025 179. NCC Monthly Meeting – January 17th 2025 180. January BOD Meeting – January 18th 2025 181. January BOD Meeting – January 19th 2025 182. CPC x HQ Meeting – January 22nd 2025 183. AMEC General Meeting – January 22nd 2025 184. NVP and Past NVP check-in – January 28th 2025 185. DEI Ad-Hoc Meeting – January 28th 2025 186. CPC x HQ Meeting – January 29th 2025 187. Leadership Meeting with Past NCC member – February 1st 2025 188. Programming x CPC Chairs – February 2nd 2025 189. NLI Planning Meeting – February 4th 2025 190. CPC x HQ Meeting – February 5th 2025 191. AMEC General Meeting – February 5th 2025 192. Programming x Publications – February 10th 2025 193. NVP x Membership – February 11th 2025 194. DEI Ad-Hoc – February 11th 2025 195. CPC x HQ – February 12th 2025 196. Special BOD Meeting – February 16th 2025 197. NCC Monthly Meeting – February 16th 2025 198. PMI One-on-one Check in – February 23rd 2025 199. EC Meeting – February 23rd 2025 200. Membership one-on-one – February 24th 2025 201. DEI Ad Hoc – February 24th 2025 202. CSC one -on-one check in – February 25th 22025 203. InAC one-on-one check in – February 25th 2025 204. DRC one-on-one check in – February 25th 2025 205. OSC one-on-one check in – February 26th 2025 206. Publications one-on-one check in – February 26th 2025 207. IAC one-on-one check in – February 26th 2025 208. CPC x HQ Meeting – February 26th 2025 209. AMEC site visit – March 2nd 2025 210. AMEC site visit – March 3rd 2025 211. NVP x candidate meeting – March 3rd 2025

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

ii. Regional 1. Region X REC meeting – April 14th, 2024 2. ARD Transition meeting – April 22nd, 2024 3. RD x ARD x Parliamentarian meeting – April 24th, 2024 4. ARD Transition meeting – April 30th, 2024 5. CP meeting – May 5th, 2024 6. ARD Transition meeting – May 6th, 2024 7. NVP x ARD X RLI Meeting – August 5th 2024 iii. Local 1. KYCOM CP Meeting – June 23rd 2024 2. KYCOM Exec board – February 12th 2025 II. III. IV.

V.

External Affairs: a. NA Announcements: Suggestions For Future: a. Reducing programming amongst NCCs and focusing on major events in each NCCs to better utilize our limited bandwidth. b. Simplify the process of getting the new committee members for NCCs and highlight this process on the website.

Recommendations: a. New i. Closing the National Committee applications for each administrative year January 31st and reopening the applications June 1st for the new NCCs. ii. Better process for managing and housing MOUs. HQ to work on maintaining the list of MOUs so nothing is lost during transition periods. iii. Redefine the roles of PMED and how they interact with PMI vs MAPs for better restructuring. iv. NFLP Co-directors should have quarterly reports to the President or President Elect and mandatory quarterly meetings so there is better communication. NFLP as a program needs to be housed under an NCC. IAC and Elections are plausible NCCs to look at. v. Utilizing IAC to house standardized transition documents and potentially housing and follow up on FLP projects that are approved to be implemented.

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Vice President

b. Addressed i. Recommend using the regular LOGAS at the beginning of the year and then use just a LOGAS without the financial information for the rest of the quarter. ii. Job description review of the programming specialist’s current duties and brainstorming/redescribing ways that HQ can utilize the position to serve the needs of the organization moving forward.

Submitted,

Adaku Ikoh 61st National Vice President Student National Medical Association

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

Immediate Past Chair Report Not submitted at the time of compilation.

April 16-20, 2025 St. Louis, MO

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

April 16-20, 2025 St. Louis, MO

Immediate Past President Report Not submitted at the time of compilation.

NATIONAL MAPS COMMITTEE END OF YEAR REPORT 2025 Annual Medical Education Conference National Pre-Medical Board Member April 16th - 20th, 2025 St. Louis, Missouri National MAPS Committee Members Core Leadership National Pre-Medical Board Member / MAPS Chair: Niat Habtemariam MAPS Vice Chair of Administrative Affairs: Stephanie Taylor MAPS Vice Chair of Regional Affairs: Beverly Hutcherson MAPS Vice Chair of Programmatic Initiatives: Ariana Duckett MAPS Vice Chair of Programmatic Events: Anaelle Ndoye Board of Directors to MAPS Regional Director to MAPS: Brianna Mosely Professional Board Member to MAPS: VACANT National Future Leadership Fellows NFLP Fellow to MAPS: Greatness Adewumni MAPS Administrative Affairs Team MAPS Capacity Building Coordinators: Joli Vidal, Kelechi Ejiofor MAPS Communications Coordinators: Kamil Cameron, Alexis Cherry MAPS Finance Liaison: Cynthia Louis MAPS Internal Affairs Liaison: Dontavious Scott, Jean Pierre MAPS Lead External Affairs Liaison: Meisha Braddy MAPS External Affairs Liaison: Khristina Cassanova, Hanna Mussie, Rayna Cunningham MAPS Webmaster: Danielle Carr (08/2024 - 01/2025), Maat Henderson (02/2025 - ) MAPS Programmatic Initiatives Team MAPS Mentorship Liaisons: Malek Mitchell, Francesca (Cesca) Sterlin MAPS Academic Affairs Liaison: Tyler Lackland MAPS Health Policy & Legislative Affairs: Lesa Felton, Cassie Bowers MAPS Publications Liaison: Paavani Lella MAPS Diversity Research Liaisons: Osman (Manny) Belal, Grace Okpali MAPS Community Service Liaison: Deijhah Scurry MAPS Programmatic Events Team MAPS Post-Baccalaureate Liaisons: Yadesh Ramdihal, Fares Siddig, Destiny Farmer MAPS Pre-Health Coordinators: Taylor Edwards, Dr. Dionne Williams SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

MAPS Convention Planning Liaisons: Angel (Jaka) Massaquoi, Falen Mehari, Queenzavaria (Queen) Polin MAPS International Affairs Liaisons: Usiwat Abdul, Dr. Renée Campbell MAPS Osteopathic Liaison: Ken Knapp, Lucy Joseph MAPS Regional Affairs Team: MAPS Membership Liaisons: Jackeline Reyes Lopez, Princess Ekpo Region I MAPS Liaisons: Akira McDaniels**, Jessica Fields** Region I Pre-Medical Representatives: Nautyca Patterson**, Tayloneei Jackson Region II MAPS Liaison: Yaser Al Rawi** Region II Pre-Medical Representative: Yanci Almonte Region III MAPS Liaisons: Mauren Akumuo, Raven Harding Region III Pre-Medical Representatives: Keji Aweda Region IV MAPS Liaisons: Danielle Obiri, Kristen Williams Region IV Pre-Medical Representative: Wildlif Bayard**, Carrissa Morgan** Region V MAPS Liaison: Vania Opoku Region V Pre-Medical Representative: Naa Shidaa Korley** Region VI MAPS Liaisons: Emmanuel Ike**, Tyler Johnson**, Chioma Ekwunazu** Region VI Pre-Medical Representative: My-Asia Chaplin** Region VII MAPS Liaison: Dana Ragoonanan Region VII Pre-Medical Representative: Ruth Oluwadamilola Olujobi, Tiffany Addy** Region VIII MAPS Liaison: Gabriela (Gabby) Rodriguez** Region VIII Pre-Medical Representative: Isaiah E Gaines** Region IX MAPS Liaison: Angelina Ellis Region IX Pre-Medical Representative: Mithila Dey** Region X MAPS Liaison: Amber Sanders Region X Pre-Medical Representative: VACANT ** Indicates the regional position held, but that the individual was NOT an active member of the MAPS committee (attended 40% or less of required MAPS Meetings) YEARLY GOALS

Goal 1: Measuring the Impact and Work of MAPS by quantifying the efforts of the MAPS Committee.

ACTION ITEMS/GOALS

1.1

Selected, Onboarded, and Trained MAPS Capacity Building Coordinators (MAPS CBC) for Survey Creation and Data Collection

PROGRESS & INDIVIDUALS COMPLETING ITEMS Completed (MAPS Vice Chairs, PMBM)

LINKS & NOTES OF PROGRESS

Selected MAPS Capacity Building Coordinators are Joli Vidal and Kelechi Ejiofor.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Strategic Plan 3.2.3 1.2

Recognize and Display data of the Makeup of the MAPS Committee.

Completed (PMBM)

Link to Meet the MAPS Committee Slides.

1.3a

Created MAPS Post-Webinar Survey for all MAPS Webinars.

SNMA Strategic Plan 3.2.3

Completed (MAPS CBC)

Link to Survey.

1.3b

Data presentation of MAPS Post-Webinar Survey SNMA Strategic Plan 3.2.3

In Progress (MAPS CBC, Vice Chair of Admin)

Link to Survey Results.

MAPS Chapter DEI Survey

In Progress (MAPS CBC)

Presented Preliminary Survey Questions in MAPS Townhall Meeting. Link to Survey Results.

1.4

NEXT STEPS: Working to reformat and update data presentation. Finalized data to be included in MAPS Impact Report.

NEXT STEPS: Creation of Survey to disseminate to MAPS chapters.

1.5

MAPS PMBM Feedback & Suggestion Box

Not Completed, On Hold (PMBM)

Will suggest the next PMBM to implement for future administrative years.

1.6

Post-Scholarship Data Collection SNMA Strategic Plan 3.2.3

In Progress (Vice Chair of PI, PMBM)

Link to Draft Survey.

NEXT STEPS: To be disseminated to scholarship awardees. Completion tracker is created as well.

1.7

MAPS Committee Transition Form & Feedback Form Strategic Plan 5.2.2

In Progress (Vice Chair of PE)

Link to Draft Feedback Survey.

Link to MAPS Committee Transition Form.

NEXT STEPS: Disseminate to MAPS Committee leaders to complete.

1.8

Streamlined Registration Method and Data Collection for MAPS Webinars.

Strategic Plan 4.6.1

In Progress (Vice Chair of PE)

Vice Chair of Regional Affairs identified a lack of collecting attendance/demographic information for SNMA events. Vice Chair of Programmatic Events trained MAPS committee on how to create an event registration link using Microsoft Teams. It has provided us with data about our webinars, we recommend that this method be scaled to all National Committee Webinars held on teams.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

NEXT STEPS: Data from these webinar registration and attendance to be compiled and included in MAPS Impact Report.

1.9

MAPS Impact Report SNMA Strategic Plan 3.2.3, 3.2.1, 3.3.2,

Not Yet Start (MAPS CBC, PMBM)

NEXT STEPS: Collecting and analyzing data for the assigned MAPS deliverables for the MAPS IMPACT Report.

1.10

Raffle Gift Card Award for Survey Respondents SNMA Strategic Plan 3.2.3

Not Yet Started NEXT STEPS: Select and disseminate raffle (MAPS CBC, PMBM) awardees for individuals that have provided valuable feedback through MAPS surveys this year.

Goal 2: Increasing MAPS Chapter Engagement & Support.

ACTION ITEMS/GOALS

2.1

Reactivating MAPS Chapter President GroupMe & Instagram Regional Groupchats Strategic Plan 4.2.1

PROGRESS & INDIVIDUALS COMPLETING ITEMS

LINKS & NOTES ABOUT PROGRESS

Ongoing, In Progress (SOH, PMBM, MAPS Communications, MAPS External Affairs)

Added and introduced SOH, who has been in communication with chapters in GroupMe. MAPS Communications Coordinators have continued to post SNMA & MAPS Opportunities in this GroupMe. Link to GroupMe. NEXT STEPS: Ensure that MAPS Chapter leaders transition and add incoming MAPS chapter leadership to groupchats. Moreover look into the opportunity of having an Instagram Broadcast channel where opportunities can be shared with leaders and members more efficiently through social media.

2.2

Reminders to MAPS chapter leaders about Chapter Update Forms and Chapter report Forms.

Strategic Plan 3.2.2

Completed for this administrative year (PMBM, SOH, MAPS External Affairs)

Posted reminders for the following report deadlines for MAPS chapters on MAPS Social Media and MAPS GroupMe: - 2025 Chapter Charter Deadline (02/01/2025) Post - January Chapter Report Deadline (01/15/2025) Post - October Chapter Report Deadline (10/15/2024) Post - July Chapter Report Deadline

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

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(07/15/2024) Post 2024 Chapter Update Form Deadline (06/01/2024) Post April Chapter Report Deadline (04/15/2024) Post

NEXT STEPS: Ensure that information about upcoming Chapter Update Form Deadline is posted.

2.3

Supported MAPS Chapter Leaders in Chapter Update Form and Chapter Report Form submissions.

Strategic Plan 3.2.2

Completed for this administrative year (PMBM, SOH, HQ)

Met, emailed, and communicated with Chapter leaders as needed to support chapters in submitting documents this year. Documented and escalated concerns regarding technical issues with submitting forms with BOD leadership as well.

NEXT STEPS: From experience from this year, here are recommendation for next PMBM: - Create a MAPS 101 resource/recording on how to submit a CUF and CRF. - Hold office hours prior to report deadlines to support chapters in submitting report forms.

- Hold a National MAPS transition meeting with outgoing and incoming MAPS chapter leaders over the summer.

- Work with SNMA Leadership and HQ to update CUF, CRF, and Membership forms such that they are more accessible for MAPS/SNMA chapter leaders to complete and is collecting the information needed for SNMA leadership (see recommendations section of report).

- Train all MAPS regional leaders by June NLI every year so that they are equipped to support chapters so the burden does not fall on the PMBM. Regional Directors should be required to participate in these training to ensure that they are aware of the roles and responsibilities of the roles they

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

oversee as well.

2.4

Creation of MAPS 101 resources to support chapters and leaders in knowing more information regarding SNMA and MAPS. Strategic Plan 4.2.1

Ongoing, In Progress (PMBM)

Completed MAPS 101 Resources that are published on SNMA website: - MAPS 101 – How to Create a MAPS Chapter (Link) - MAPS 101 – How to Become an SNMA Member (Link) - MAPS 101 – What is MAPS? (in progress, Link) In Progress: - MAPS 101 – History & Structure of MAPS (in progress) - MAPS Advisor Resource Kit (in review, Link) - MAPS 101 – Eboard & Structure Slides (in progress) - Brochure – MAPS 101: What is MAPS? Not Yet Started: - MAPS 101: Creating a MAPS Constitution - MAPS 101: Making the most of your SNMA Benefits - Brochure – MAPS Membership Benefits & How to Become an SNMA Member - Brochure – How to Start a MAPs chapter - Brochure – Post Bacc Initiative NEXT STEPS: Moving forward these should be resources that should be used in tabling at all SNMA events and any virtual fairs.

Recommendations for next PMBM are as follows: - Create a MAPS 101 resource/recording on how to submit a CUF and CRF. - Create a team on the MAPS committee that will continue to share and update these resources.

- Create different MAPS 101, dependent on the needs from year-to-year, on the

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2.5

Creation and updating of MAPS listserv and database with MAPS chapters contacts.

Strategic Plan 3.2.2

Completed for this administrative year (PMBM, MAPS Membership Liaisons)

resources to provide chapters and members with resources.

Update and publish the MAPS 101 Handbook as a resource for chapter leaders.

MAPS Chapter Listserv created for cross-communication - Email: mapschapters24-25@snma.org (includes non-SNMA emails and advisor emails) MAPS Regional Leaders Listserv for better cross-communication - Email: mapsregionalaffairsteam@snma.org Link for MAPS chapter database.

NEXT STEPS: Recommendation for future PMBM is Continuing to update this listserv and contact information with the following information: - MAPS Chapter non-SNMA email - MAPS Chapter Leaderships Personal Emails (for all MAPS e-board chapter leaders) - MAPS Chapter Advisor Email - Student Organizations Advisor/Overseer Email (separate listserv for this potentially) Moreover the institutional leaders for students organizations should be reached out to find out contact information for MAPS chapters that have not been in communication with SNMA. Intentional efforts should be made with a team dedicated towards updating contact information of MAPS chapters.

2.6

2.7

Draft a form to collect information from MAPS chapters pertinent to PMBM at the beginning of the administrative year.

Strategic Plan 3.2.2

Completed draft form (MAPS Vice Chair of Regional Affairs)

Link to draft form.

Hold regular meetings to support and

Completed for this

Events:

NEXT STEPS: Recommendation for future PMBM to recommend changes to Chapter Update Form to collect this information instead.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

educate MAPS chapter leaders.

Strategic Plan 4.4.1

administrative year (PMBM, MAPS VC of RA, MAPS Membership Liaisons)

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54 attendees for Chapter President Townhall in 11/2024 43 attendees for MAPS Chapter President Townhall in 01/2025 Upcoming: 03/2025 Chapter President Townhall

Unable to fully implement this year.

Recommendations for future years are below.

NEXT STEPS: Recommendations for future PMBM to do the following: - Hold required MAPS Chapter Townhall meetings on a monthly basis to provide education to MAPS chapter leaders.

- This can potentially be in the form of inviting MAPS chapter leaders to MAPS committee meetings for them to gain education about SNMA, know about what opportunities are out there, and support in their roles.

2.8

Support Prospective MAPS chapters in chartering.

Completed for this administrative year (PMBM, Regional Directors, HQ)

Emailed and provided support for the chartering of the following MAPS chapters: - Old Dominion University (Monarch MAPS) - UCLA MAPS - Oberlin College - PVMAU MAPS Reached out and provided support but was unable to assist with chartering for the following chapters (reason is listed below in parenthesis): - Yale University (Chapter leaders were unable to afford Membership Dues) - Medgar Evers College (lack of response to email) - Allegheny College (unsure if chapter leaders did not obtain SNMA membership in time for deadline) - George Washington University (lack of response to email) - Rice University (lack of response to email)

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GVSU (unknown status, responded to email but there were no updates on forms)

NEXT STEPS: Moving forward, MAPS Liaisons and Pre-Medical Representatives should be trained and instructed in supporting communications regarding the MAPS chapter chartering process. This is too much of a burden for the PMBM to complete this task.

2.9

Recruitment for MAPS chapter chartering in HBCUs and Community Colleges Strategic Plan 4.1

On Hold (for next administrative year)

NFLP fellows were assigned to complete this project, however, fellows were inactive. As a result this project were not completed or started this administrative year and has also been the case in previous administrative years.

NEXT STEPS: Assign project to MAPS Membership Liaisons to ensure that the project is carried out. NFLP fellows were assigned to this project for many administrative years, however there has been insignificant progress due to the lack of dedicated fellows. Over the years some NFLP fellows have not been reliable in carrying out projects that are pertinent to the work of the MAPS committee which is a hindrance to the committee’s work.

Instead the project should be assigned to someone that the PMBM oversees so they can delegate/distribute tasks if needed across the MAPS team rather than relying on NFLP Leadership.

2.10 Supporting MAPS Chapters in their community service initiatives.

SNMA Strategic Plan 4.5.2

In Progress (PMBM, MAPS Community Service Liaison, NFLP Fellow, PMI)

NFLP Project Survey to gauge interest in MAPS chapters interested in implementing PMI initiatives to support them in those community service efforts.

MAPS Community Service Liaisons provided education about National Community Service Protocols through MAPS Townhall in 01/2025.

Link to MAPS Townhall Slides.

MAPS Community Service Grant through Sterling Endowment.

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Goal 3: Strengthening MAPS Committee Leadership ACTION ITEMS/GOALS

PROGRESS & INDIVIDUALS COMPLETING ITEMS

LINKS & NOTES ABOUT PROGRESS

3.1

Restructured MAPS Committee and MAPS Committee Leadership Position Descriptions.

Strategic Plan 5.1.2, 5.2.2

Completed (Immediate Restructured MAPS committee and leadership past PMBM, PMBM) position descriptions (Link here).

3.2

Selected & Interview MAPS Vice Chairs.

Completed (PMBM)

Conducted 11 interviews and selected 4 MAPS Vice Chairs.

NEXT STEPS: Recommendations for next PMBM to: - Selection of MAPS Vice Chairs should be at sole the discretion of PMBM (See recommendations section) this should be clearly outlined in the PPM to avoid confusion for the future as the MAPS committee is different from other national committees on how the Vice Chairs are selected.

- Create a structured slide/workshop training on how to lead a team for MAPS Vice Chair Team - Selection of this team should be done very carefully, as they are the most important members to select from the MAPS team.

3.3

Restructured MAPS Committee selection process.

Strategic Plan 4.6.2

Completed (PMBM, All MAPS Vice Chairs)

Wrote job descriptions of each MAPS committee position role along with skills needed for success in the role. Utilized this to select 41 MAPS committee members onto the MAPS committee. Introduced liaisons to their respective committees and shared role expectations with National Committee Chairs & Regional Directors to ensure that expectations were met.

- MAPS Committee Orientation (held on 08/24/2025): Slides, Recording,

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Onboarding Tracker & Attendance Sheet 3.4

Creation of a Transition Assessment as part of MAPS Committee Onboarding for entire MAPS committee SNMA Strategic Plan 4.4.1, 5.2.2

Started (PMBM), On Hold for Next Admin Year

MAPS committee Vice Chairs were required to complete MAPS Training Assessment to ensure that they understood their roles. Link to MAPS Training Assessment.

NEXT STEPS (for next admin year): For next PMBM: - Update MAPS Training assessment to ensure that there is an understanding of the roles and responsibilities of all MAPS Committee Roles - Ensure that all MAPS Committee members are aware of their roles and responsibilities - All regional leaders should be required to complete a transition/training assessment with regards to questions relating to chartering, CUF, CRF, regions, etc.

3.5

Creation of MAPS Operations & Workflow Manual/Training SNMA Strategic Plan 4.6.2, 5.2.2

On Hold (Started by MAPS Vice Chair of Regional Affairs)

Create a workflow manual for PMBMs, Vice chairs, etc. to understand the workflow of SNMA and the MAPS committees.

Link of draft workflow information.

3.6

Restructured MAPS Committee Leadership Support.

SNMA Strategic Plan 4.6.2

Completed (PMBM, All MAPS Vice Chairs, MAPS Communications Coordinators)

The MAPS committee leadership support was restructured as follows: - Creation of a MAPS Committee leadership discord where the committee can communicate and connect with one another and share opportunities.

- Monthly MAPS Committee meetings were structured to provide SNMA training, professional development, and more engaging support this administrative year.

- SEPT: September Meeting Slides - OCT: Meeting Slides, Meeting Recording, Meeting Minutes - NOV: Meeting Slides,

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

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Meeting Recording, Meeting Minutes - DEC: Meeting Slides, Meeting Recording, Meeting Minutes - JAN: Meeting Slides - FEB: Meeting Slides Creation of a space for support of students this year (i.e. sharing opportunities they can take advantage of within and outside of SNMA) Blinding process of MAPS scholarships to allow for pre-med students on the MAPS committee to be eligible for scholarships.

This has resulted in increased retention (decreased attrition) rates of MAPS committee leaders this administrative year in comparison to previous years.

3.7

Restructured the process of MAPS PAIR Report completion to encourage completion of reports and to ease of completion.

SNMA Strategic Plan 5.1.2

In Progress (PMBM)

Links to PAIR Reports.

- AUG-NOV: PAIR Report Link - DEC: PAIR Report Link - JAN: PAIR Report Link NEXT STEPS: Recommendations for future PMBM to: - Create an incentive for completing PAIR reports, as there are low completion rates.

3.8

Create training resources/handbooks for MAPS Committee positions SNMA Strategic Plan 5.2.2

Started, On Hold (PMBM)

Created MAPS Social Media Guide here for MAPS External Affairs Liaisons.

-

Goal is to make resources like this for all MAPS committee positions that require specific

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knowledge/expertise.

NEXT STEPS: Recommendations for future PMBM to: - Continue to create resources/handbooks/trainings to ensure continuity of the MAPS committee from year-to-year.

Goal 4: Bridging Gaps in MAPS Communication ACTION ITEMS/GOALS

PROGRESS & INDIVIDUALS COMPLETING ITEMS

LINKS & NOTES ABOUT PROGRESS

4.1

Compilation of all SNMA/MAPS GroupMes to share with MAPS chapter, regional, and national leaders.

Strategic Plan 4.2.1

Completed (PMBM)

Regional & MAPS GroupMes Specialty Interest GroupMes

4.2

Sharing MAPS Opportunities through all available communication/media platforms for events.

Strategic Plan 4.2.1

Completed for this administrative year (MAPS Communications Coordinators, MAPS External Affairs, MAPS Membership Liaisons)

MAPS Communications Coordinators & External Affairs have been utilizing the following platforms to share opportunities with MAPS students/chapters more broadly: - Regional GroupMes - MARCOM/National External Affairs Social Media - MAPS External Affairs Social Media - Regional MAPS Instagram group chats - MAPS Post-Bacc Committee GroupMe - MAPS International GroupMe - MAPS Chapter President GroupMe - MAPS Chapter Listserv (maintained & created by MAPS Membership Liaisons) NEXT STEPS: Please see next steps listed in Goal 2 for information on next steps on how PMBM can update the MAPS chapter contact information from year-to-year.

4.3

Conduct Gap Analysis of MAPS

Completed (MAPS

Link to Gap Analysis Presentation. Presented

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Communication.

Strategic Plan 4.2.1

Vice Chair Of Regional Affairs)

at January NLI.

4.4

Compile all past MAPS resources and upload to SNMA Website/YouTube.

Strategic Plan 3.1.1, 3.1.2, 4.2.1,

In Progress (MAPS Webmaster)

Collected and compiled all past recorded MAPS webinars, handbooks, resources from OneDrive on one excel sheet to be included on MAPS website & SNMA YouTube.

MAPS Resource List.

MAPS Website Updates.

4.5

Increase visibility of MAPS events, programs, and opportunities through social media.

Strategic Plan 3.1.1, 3.1.2

Ongoing (MAPS Vice Chair of Admin, MAPS External Affairs, PMBM)

MAPS Instagram MAPS LinkTree MAPS Facebook MAPS Twitter

4.6

Creation of a universal handbook resource for MAPS chapter advisors.

Strategic Plan 5.2.2

On Hold - Until Next Administrative Year

Drafted Handbook

See also goals 2.5, 2.7

Goal 5: Expansion of MAPS to be Inclusive of Pre-Health Resources/Support ACTION ITEMS/GOALS

PROGRESS & INDIVIDUALS COMPLETING ITEMS

LINKS & NOTES ABOUT PROGRESS

5.1

Created a MAPS Committee Leadership Position, MAPS Pre-Health Coordinator, to address this on the MAPS Committee

Completed (MAPS Pre-Health Coordinators)

Rationale for Position & Position Description Here. Incorporated Dr. Sterling’s feedback on the description and rationale for this position.

5.2

Webinars to support pre-health students and pre-medical students interested in Niche health professions.

Strategic Plan 4.2.1, 4.3.2

Started (Vice Chair of Programmatic Events, MAPS Pre-Health Coordinators)

Completed: - Exploring Aerospace Medicine: Careers, Pathways, and Opportunities Webinar (Flyer, Slides, Recording) Upcoming: - Pre-Health: Healthcare Profession Panel

5.3

Creation of a Database of Pre-Health Organizations and professionals to collaborate with.

On Hold for next Administrative Year

Database was started, but significant progress has not been made.

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Strategic Plan 4.3.1

Goal 6: MAPS Initiatives to Support Underrepresented Minority Pre-Medical Students & MAPS Chapters.

ACTION ITEMS/GOALS

6.1

Dissemination of remainder scholarship from 2023-2024 administrative year.

Strategic Plan 4.3.2, 4.2.2, 2.2.1

PROGRESS & INDIVIDUALS COMPLETING ITEMS

LINKS & NOTES ABOUT PROGRESS

Completed (PMBM)

Selected and completed dissemination process of the following awards: - Diamond Scholarship - 2024 NMA/CCWP Scholarship - Blueprint Prep Course Scholarship - AMEC Reimbursement Scholarship - MAPS Academic Success Scholarship - Membership Committee Awards Awardees were selected and notified.

Reimbursement requests have been submitted and awardees have received their funds.

RECOMMENDATION: Moving forward all scholarships must be completed and submitted the month prior to AMEC. It is a hindrance to the PMBM in starting the administrative year when wrapping up work from prior administrative year. Moreover, it is unfair to the PMBM to have to submit the reimbursement requests for awards for pre-meds that were not under their purview/original responsibilities (i.e. Diamond Scholarship, Membership Committee Awards).

The only reason I took on that effort is because pre-medical students were indicating the financial hardships that resulted due to the delay in receiving their awards.

6.2

Streamlined Scholarship/Award Dissemination process with a Microsoft form where all MAPS awardees throughout the year can submit their information.

Completed (PMBM)

Workflow: Awardees are provided a general information request link to securely provide to receive scholarship. PMBM uses the information on the form to submit a reimbursement request. Reimbursement

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Strategic Plan 4.6.1.

6.3

Meet with Blueprint about goals/partnership for the year.

Strategic Plan 2.2.1, 2.5.1, 4.3.2

request approved by NT & disseminated by HQ. Completed (PMBM, Vice Chair of Programmatic Initiatives)

Blueprint Full Course Scholarships (100) - To encourage attendance to MCAT Academy webinars, a Blueprint course raffle was conducted for disseminating some of the - A select number of scholarships were dedicated towards: Each SNMA region, NFLP, CSMP, PMI, Post-Bacc Initiative, and the MAPS committee.

- The remainder scholarships were selected from the Blueprint Scholarship Applicants.

MCAT Academy Events: - Intro to the MCAT with SNMA MAPS (Link to Recording) - How to Make an MCAT Study Plan with SNMA - MAPS (Link to Recording) - Hacks for MCAT Math with SNMA-MAPS (Link to Recording) - CARS Workshop with SNMA MAPS (Link to Recording) - Mock MCAT Review with SNMA MAPS (Link to Recording)

6.4

Increase scholarship opportunities for 2024-2025 Administrative Year.

Strategic Plan 2.2.1, 4.3.2, 4.2.2, 2.2.1

In Progress (Vice Chair of Programmatic Initiatives, PMBM, MAPS Academic Affairs Liaison)

Completed (awardees have been selected and funds have been disseminated) AAMC/Uworld Scholarship In Progress: - AMEC Travel Scholarship (closed) - Black Men in Medicine Scholarship - MAPS Pre-Medical Leadership Scholarship - MAPS Post Bacc Student Scholarship Not Yet Started: - MAPS Academic Success Scholarship (not yet open) - NMA/CCWP Scholarship (not yet open)

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6.5

Creation of So You Want to Be a Doctor Publication to support Pre-Medical Students Strategic Plan 4.2.1, 4.3.1, , 4.3.2

Completed - In Review Process (MAPS Publications Liaison)

So You Want to Be a Doctor Application.

Draft SYWTBD with a Disability Publication.

National MAPS Committee Mentorship Match.

Strategic Plan 4.2.1, 4.3.2

In Progress (MAPS Mentorship Liaisons, Vice Chair of Programmatic Initiatives)

Mentee Application. Mentor Application.

6.7

Creation of Mentorship Handbook for National MAPS Committee Mentorship Match.

Strategic Plan 4.2.1, 4.3.2

On Hold for next administrative year

NEXT STEPS: Creation of a NMMP Guidebook to guide the conversations between mentors and mentees as well a

6.8

Creation of MAPS Sponsorship Packet to assist with attendance to AMEC 2025.

Completed - In Review Process (Vice Chair of Admin, MAPS Finance Liaison)

Drafted Packet

6.9

Creation of MAPS Programming to Support Pre-Medical/Health students in their matriculation to medical/allied health profession schools.

Strategic Plan 4.2.1, 4.3.2

In Progress (all Programmatic Positions)

6.6

NEXT STEPS: Review and finalize Publication prior to distribution to all members. Recommended future SYWTBD Publications for future PMBM: - International Student Edition - Parent/Caregiver Edition

NEXT STEPS: Pairing mentees and mentors.

Webinars Held: - PBI (Post Bacc Initiative) Welcome Event - PBI: Pathways to Medicine with Dr. Latimore - Navigating Mental Health & Burn Out Prevention - PBI: Navigating the Journey of Medicine as a Parent - Osteopathic Medical Student Panel (not recorded) - How to Get Involved in Research - Osteopathic Medical School Admissions Panel (not recorded) - Research Opportunities at the NIH - The DO Difference: Insights into the Journey & Panel Discussion - So You Want to Be an MD/PhD? - Exploring Aerospace Medicine - Intro to the MCAT with SNMA -

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

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MAPS (Link to Recording) How to Make an MCAT Study Plan with SNMA - MAPS (Link to Recording) Hacks for MCAT Math with SNMA-MAPS (Link to Recording) CARS Workshop with SNMA MAPS (Link to Recording) Mock MCAT Review with SNMA MAPS (Link to Recording) See also 7.5.

NEXT STEPS: Upcoming Webinars listed here: MAPS Calendar for MAPS Programming.

Goal 7: Improving SNMA’s structure for Post-Bacc/Gap Year Pre-Medical/Health Students in SNMA. ACTION ITEMS/GOALS

PROGRESS & INDIVIDUALS COMPLETING ITEMS

LINKS & NOTES ABOUT PROGRESS

7.1

Proposed & Passed PPM Amendment that would allow Post-Bacc/Gap-Year students to benefit from Sterling Endowment MAPS scholarships.

Strategic Plan 5.1.2, 5.1.3

Completed (PMBM)

PPM Amendment was passed in January 2025 NLI.

7.2

Disaggregation of MAPS Post-Baccs from Associate Membership Data.

Completed (PMBM)

Completed and presented at January NLI. Link to Presentation. Link to Writeup.

7.3

Creation and dissemination of a survey to evaluate membership breakdown of MAPS Post-Bacc students in SNMA.

In progress (MAPS CBC)

Link to Survey.

7.4

Propose solutions to post-bacc MAPS student issues with their inability to be involved in HOD. Strategic Plan 5.1.3

Not Yet Started (RD to MAPS, PMBM, Past PMBMs, Vice Chairs, MAPS Post Bacc Coordinators)

Regional Post-Bacc Chapter idea was proposed by RD to MAPS.

7.5

Creation of resources/webinars to support pre-medical students who are

In Progress (MAPS Post Bacc

List of webinars this year: - Post-Bacc Initiative Kickoff

NEXT STEPS: Dissemination of Survey.

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post-undergraduate years.

Strategic Plan 4.2.1, 4.3.2

Coordinators)

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Pathways to Medicine 101 From Application to Acceptance: NIH Research Navigating the Journey to Medicine as a Parent The DO Difference Writing Your Future: A Medical School Personal Statement Guide Building Your Future: Admission, Clinical Experiences, and Communication Navigating the Medical School Application Process Beyond the Stethoscope: Alternative Pathways in Medicine

Links to all flyers and recordings.

EXTERNAL AFFAIRS

Events Attended: 1. AAMC Virtual Medical School Fair Booth (04/10/2024) a. Stats & Data for Booth Here Meetings and Conference Calls: 1. 05/11/2024 – Meeting with Meducation (Dr. MJ) about Collaboration for MAPS Webinars 2. 05/13/2024 – CCWP x SNMA Scholarship Discussion Meeting (Dr. Angela Anderson, Dr. Gloria Fleming) 3. 05/15/2024 – Monthly Blueprint Collaboration Meeting 4. 07/18/2024 – Meeting with GEHC about opportunity 5. 11/11/2024 – Blueprint (Tommy T) Collaboration Meeting with MAPS Academic Coordinator (Libby) and MAPS Vice Chair of Programmatic Affairs Initiatives (Ariana) 6. 12/18/2024 – MAPS Pre-Health Coordinator (Dionne Williams, PhD) with Mount Sinai 7. 02/21/2025 – CCWP x SNMA Scholarship Discussion Meeting (Dr. Angela Anderson) INTERNAL AFFAIRS PMBM Meetings and Conference Calls: 1. 04/03/2024 – MAPS Feedback Meeting: Emmanuel Ike (Region VI MAPS Liaison) & PMBM 2. 04/06/2024 – MAPS Committee Interest Meeting: Cynthia Louis & PMBM 3. 04/06/2024 – MAPS Committee Interest & Feedback Meeting: Tyra Gravesande (HPLA Chair) & PMBM 4. 04/06/2024 – MAPS Committee Interest Meeting: Stephanie Taylor & PMBM 5. 04/06/2024 – MAPS Committee Interest Meeting: Maat Makiba Henderson & PMBM SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

6. 04/06/2024 – Transition Meeting #1: PMBM & Logan Dean (Past PMBM) 7. 04/09/2024 – MAPS Committee Interest Meeting: Falen Mehari & PMBM 8. 04/13/2024 – MAPS Committee Interest Meeting: Ariana Duckett & PMBM 9. 04/16/2024 – MAPS Committee Interest Meeting: Taylor Edwards & PMBM 10. 04/18/2024 – Diamond Scholarship Meeting with ED Hudson, NP, Past NP, and Past PMBM (Logan Dean) 11. 04/22/2024 – MAPS Vice Chair Interview: Meisha Braddy 12. 04/22/2024 – MAPS Vice Chair Interview: Destiny Farmer 13. 04/22/2024 – MAPS Vice Chair Interview: Dontavious Scott 14. 04/22/2024 – MAPS Vice Chair Interview: Anaelle Ndoye 15. 04/22/2024 – MAPS Vice Chair Interview: Tyler Lackland 16. 04/22/2024 – MAPS Vice Chair Interview: Stephanie Taylor 17. 04/21/2024 – Executive Committee Meeting 18. 04/22/2024 – MAPS Vice Chair Interview: Ariana Duckett 19. 04/23/2024 – MAPS Vice Chair Interview: Beverly Hutcherson 20. 04/23/2024 – MAPS Vice Chair Interview: Grace Mona Okpali 21. 04/23/2024 – MAPS Vice Chair Interview: Jackeline Reyes Lopez 22. 04/23/2024 – MAPS Vice Chair Interview: Jean Pierre 23. 04/24/2024 – Transition Meeting #2: PMBM & Logan Dean (Past PMBM) 24. 05/02/2024 – Meeting with Past Chair: Denisha Thomas 25. 05/08/2024 – Meeting with Dr. Jeffery Sterling 26. 05/12/2024 – NCC Monthly May Meeting 27. 05/19/2024 – Diamond Scholarship Review Meeting with NP, NPE, NVP. 28. 05/19/2024 – BOD Onboarding Meeting 29. 05/20/2024 – Quarterly Meeting with SNMA National Chair 30. 05/22/2024 – One-on-One meeting with Region V PMR (Naa Sidaa Korley) 31. 05/22/2024 – One-on-One meeting with Region III MLs (Raven, Maren) 32. 05/24/2024 – One-on-One onboarding meeting with MAPS Vice Chair of Programmatic Affairs – Events (Anaelle Ndoye) 33. 05/28/2024 – One-on-One meeting with Region IV ML (Dana Ragoonanan) 34. 05/30/2024 – One-on-One meeting with prospective MAPS Committee Leader (Dontavious Scott) 35. 05/30/2024 – One-on-One onboarding meeting with MAPS Vice Chair of Administrative Affairs (Stephanie Taylor) 36. 06/06/2024 – Transition Meeting #3: PMBM & Logan Dean (Past PMBM) 37. 06/07-09/2024 – June NLI 38. 06/12/2024 – One-on-One meeting with Speaker of the House (Daja Martin) 39. 06/12/2024 – One-on-One onboarding meeting with MAPS Vice Chair of Programmatic Affairs – Initiatives (Ariana Duckett) 40. 06/17/2024 – One-on-One meeting with Regional Director to MAPS, Region IX Director (Brianna Mosley) 41. 06/19/2024 – MAPS Vice Chair Onboarding Meeting (Stephanie Taylor, Beverly Hutcherson, Ariana Duckett, Anaelle Ndoye) 42. 06/24/2024 – June EC Meeting SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

43. 07/01/2024 – Special BOD Meeting 44. 07/03/2024 – MAPS & PMI Collaboration Meeting (Jasmine Easter) 45. 07/04/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 46. 07/05/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 47. 07/05/2024 – MAPS & Membership Chair (Brianna Blake): Membership Awards & Budget Discussion 48. 07/11/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 49. 07/12/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 50. 07/15/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 51. 07/17/2024 – MAPS Vice Chair of Regional Affairs & PMBM One-on-One Meeting 52. 07/17/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 53. 07/12/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 54. 07/22/2024 – MAPS Vice Chairs Working Meeting: Selection of MAPS Committee & MAPS Operations Draft 55. 07/21/2024 – NCC July Meeting 56. 07/28/2024 – July EC Meeting 57. 07/29/2024 – NLI Planning Meeting 58. 08/05/2024 – One-on-One meeting with MAPS Vice Chair of Programmatic Affairs (Events), Anaelle 59. 08/06/2024 – HOD Taskforce meeting (joined for a few minutes to give feedback) 60. 08/07/2024 – One-on-One meeting with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 61. 08/09/2024 – Kickin it in the Lounge discussion about SNMA podcast 62. 08/11/2024 – HPLA Committee Meeting 63. 08/11/2024 – CSMP Leadership Meeting 64. 08/12/2024 – One-on-One meeting with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 65. 08/12/2024 – NLI Planning Meeting 66. 08/14/2024 – One-on-One meeting with MAPS Vice Chair of Regional Affairs, Beverly 67. 08/14/2024 – MAPS Budget discussion with NT, Myke Spencer 68. 08/15/2024 – Pre-Med NLI Planning discussion with PBM to EC, Dr. Green 69. 08/16/2024 – MAPS Vice Chair Meeting 70. 08/17/2024 – NLI Programmatic Meeting Discussion 71. 08/18/2024 – NCC August Monthly call 72. 08/18/2024 – August EC Meeting 73. 08/19/2024 – NLI Programmatic Meeting Discussion 74. 08/23/2024 – Call with Dr, Jeffery Sterling 75. 08/24/2024 – MAPS Committee Orientation 76. 08/25/2024 – CSMP Leadership Meeting 77. 08/26/2024 – NLI Programmatic Meeting Discussion 78. 08/26/2024 – One-on-One meeting with Region III PMR, Keji 79. 08/28/2024 – AMEC General Meeting (Convention Planning) 80. 08/29/2024 – MAPS Vice Chair Meeting 81. 09/01/2024 – AstraZeneca Grant Meeting 82. 09/02/2024 – CSMP Leadership Meeting 83. 09/02/2025 – MAPS Vice Chair Meeting SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

84. 09/03/2024 – NLI Programmatic Meeting Discussion 85. 09/04/2024 – One-on-One meeting with MAPS Vice Chair of Administration, Stephanie 86. 09/05/2024 – NLI Programmatic Meeting Discussion 87. 09/05/2024 – Kickin’ it in the Lounge Executive Committee Recording 88. 09/07/2024 – One-on-One meeting with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 89. 09/08/2024 – September National MAPS Committee Meeting 90. 09/10/2024 – DEI Ad-Hoc Committee Meeting 91. 09/12/2024 – One-on-One meeting with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 92. 09/13-15/2024 – September NLI 93. 09/15/2024 – Publications Committee Meeting 94. 09/16/2024 – CSMP Welcome Event 95. 09/17/2024 – One-on-One meeting with MAPS Vice Chair of Administrative Affairs, Stephanie 96. 09/18/2024 – MAPS Vice Chair Meeting 97. 09/21/2024 – Meeting with Dejanira Cruz 98. 09/22/2024 – MAPS Vice Administrative Affairs Meeting 99. 09/23/2024 – MAPS External Affairs Liaisons 100.

09/24/2024 – CSMP Clinical Shadowing Session Dr. Anani 101.

09/25/2024 – September 2024 NLI Debrief 102.

09/26/2024 – Meisha & Niat meeting about AMEC 2025 103.

09/28/2024 – MAPS Vice Chair Programmatic Affairs Events Meeting 104.

09/29/2024 – September EC Meeting 105.

09/29/2024 – CSMP Leadership Meeting 106.

09/30/2024 – MAPS Vice Chair Meeting 107.

10/02/2024 – Meeting with Region X ARD 108.

10/03/2024 – BOD Emergency Meeting (T4D) 109.

10/04/2024 – One-on-One meet with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 110.

10/05/2024 – Region X RLI: Making the Most of MAPS Presentation 111.

10/06/2024 – EC Meeting (post-NLI) 112.

10/06/2024 – CSMP Leadership Meeting 113.

10/07/2024 – MAPS Vice Chair working session 114.

10/08/2024 – NCC StreamYard Training 115.

10/09/2024 – One-on-One meeting with MAPS Vice Chair of Regional Affairs, Beverly 116.

10/10/2024 – One-on-One meet with MAPS Vice Chair of Administrative Affairs, Stephanie 117.

10/12/2024 – One-on-One meeting with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 118.

10/13/2024 – October MAPS National Committee Meeting 119.

10/14/2024 – MAPS Vice Chair Meeting 120.

10/18/2024 – One-on-One meeting with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 121.

10/20/2024 – October NCC Meeting 122.

10/23/2024 – Meeting with MAPS Membership Liaisons 123.

10/26/2024 – Meeting with PMI Fellow, Jasmine 124.

10/27/2024 – October EC meeting SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

125.

10/28/2024 – MAPS Vice Chair Meeting 126.

10/29/2024 – One-on-One Meeting with MAPS Vice Chair of Programmatic Affairs (Events), Anaelle 127.

10/30/2024 – MAPS Webinar - PBI: Pathways to Medicine 101 with Dr. Darin Latimore 128.

11/01/2024 – One-on-One with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 129.

11/02/2024 – One-on-One with MAPS Vice Chair of Programmatic Affairs (Events), Anaelle 130.

11/04/2024 – NLI Programming Schedule (MAPS & HPREP) 131.

11/04/2024 – MAPS Vice Chair Meeting 132.

11/05/2024 – January NLI Planning Meeting 133.

11/06/2024 – Post Bacc Initiative MAPS Webinar - Research Opportunities at the NIH webinar (Fares Siddig) 134.

11/07/2024 – MAPS Sponsorship Packet Working Meeting (MAPS Finance Liaison, Cynthia & MAPS Vice Chair of Admin Stephanie) 135.

11/10/2024 – SNMA & MAPS Chapter Presidents Townhall 136.

11/11/2024 – MAPS Vice Chair Meeting 137.

11/13/2024 – One-on-One with MAPS Internal Affairs Liaisons 138.

11/16/2024 – NLI Scheduling Meeting (MAPS & HPREP) 139.

11/17/2024 – November National MAPS Committee Meeting 140.

11/17/2024 – One-on-One with MAPS Pre-Health Student Coordinators 141.

11/18/2024 – January NLI Planning Meeting 142.

11/20/2024 – General AMEC Meeting 143.

11/20/2024 – MAPS Post Bacc Initiative: Navigating the Journey to Medicine as a Parent (Destiny Farmer) 144.

11/21/2024 – DEI Ad-Hoc Meeting 145.

12/21/2024 – Meeting with Finance Liaison, Cynthia Louis, and MAPS Vice Chair of Administrative Affairs 146.

11/22/2024 – One-on-One with MAPS Vice Chair of Programmatic Affairs (Initiatives), Ariana 147.

11/25/2024 – MAPS Research 101 Webinar: How to Get involved with Research by Grace Okpali and Osman Belal 148.

11/26/2024 – AMEC Tour Planning with PMI, Jasmine Easter 149.

11/29/2024 – One-on-One with MAPS Vice Chair of Programmatic Affairs (Events), Anaelle 150.

12/02/2024 – One-on-One with MAPS Vice Chair of Administrative Affairs, Stephanie 151.

12/03/2024 – One-on-One with MAPS Vice Chair of Regional Affairs, Beverly 152.

12/03/2024 – Meeting with MAPS Capacity Building Coordinators, Joli and Kelechi about DEI and MAPS Chapters survey 153.

12/05/2024 – MAPS NLI Planning Meeting with National Vice President, Adaku, and Dr. Sanders 154.

12/07/2024 – MAPS Vice Chair of Programmatic Affairs (Events) 155.

12/07/2024 – One-on-One call with MAPS Post Bacc Coordinator, Fares Siddig 156.

12/09/2024 – One-on-One with MAPS Vice Chair of Regional Affairs, Beverly 157.

12/08/2024 – December National MAPS Committee Meeting 158.

12/09/2024 – December MAPS Vice Chair Meeting 159.

12/10/2024 – January NLI Planning Meeting 160.

12/15/2024 – December NCC Meeting 161.

12/16/2024 – MAPS Internal Affairs Liaisons (Jean Pierre, Dontavious Scott), MAPS 101 Guide Review 162.

12/17/2024 – January NLI Planning Meeting SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

163.

12/18/2024 – MAPS Post-Bacc Initiative Webinar: The DO Difference: Insights into the Journey & Panel Discussion 164.

12/19/2024 – MAPS Community Service Liaison (Deijhah Scurry) and FLP Fellow (Greatness), Discussion on MAPS Community Service Grant 165.

12/30/2024 – One-on-One Meeting with MAPS Vice Chair of Programmatic Initiatives (Ariana Duckett) 166.

12/30/2024 – One-on-One Meeting with National Treasurer (Myke Spencer) 167.

01/02/2024 – MAPS HPLA & HPLA Chair Meeting (Lesa Felton, Ariana Duckett, Kailyn Geter, Adaya Sturkey) 168.

01/06/2025 – MAPS Vice Chair Meeting 169.

01/08/2025 – PMBM Role Interest Meeting (Yanci Almonte) 170.

01/08/2025 – One-on-One Meeting with MAPS Vice Chair of Programmatic Initiatives (Ariana Duckett) 171.

01/09/2025 – One-on-One Meeting with MAPS Vice Chair of Administrative Affairs (Stephanie Taylor) 172.

01/10/2025 – One-on-One Call with MAPS Post-Bacc Coordinator (Fares Siddig) 173.

01/10/2025 – DEI Ad-Hoc Meeting 174.

01/12/2025 – One-on-One Call with MAPS Vice Chair of Programmatic Events (Anaelle Ndoye) 175.

01/12/2025 – January MAPS Committee Meeting 176.

01/13/2025 – MAPS Chapter President Townhall 177.

01/15/2025 – One-on-One Meeting with UNCG MAPS President (Danielia Cain) 178.

01/17-19/2025 – January NLI 179.

01/20/2025 – MAPS Vice Chair Meeting 180.

01/29/2025 – Meeting with PMI & PMED Coordinators 181.

01/31/2025 – One-on-One Meeting with MAPS Vice Chair of Programmatic Initiatives (Ariana Duckett) 182.

02/01/2025 – MAPS Vice Chair Programmatic Events Team Meeting 183.

02/01/2025 – Call with MAPS Pre-Health Coordinators (Dr. Dionne Williams, Taylor Edwards) 184.

02/01/2025 – One-on-One Meeting with MAPS Vice Chair of Regional Affairs (Beverly Hutcherson) 185.

02/03/2025 – ED Hudson Office Hours to discuss MAPS MOUs and AMEC Sponsorship 186.

02/03/2025 – MAPS Vice Chair Meeting 187.

02/04/2025 – Check-in Call Call with MAPS Diversity Research Liaison (Manny Belal) 188.

02/04/2025 – One-on-One Call with MAPS Vice Chair of Programmatic Initiatives (Ariana Duckett) 189.

02/04/2025 – PMBM Role Interest Meeting (Quincy George) 190.

02/04/2025 – NLI Recap Meeting (left early) 191.

02/04/2025 – MAPS Diversity Research (Grace Okpali, Many Belal) Meeting with MAPS Leadership (Ariana Duckett) 192.

02/05/2025 – Professional Board Member Dr. Jamison with MAPS Core Leadership 193.

02/09/2025 – February MAPS Committee Meeting 194.

02/10/2025 – So You Want to Be an MD/PhD (helped set up) 195.

02/10/2025 – Check-in call with Maat Henderson & Anaelle Ndoye 196.

02/11/2025 – One-on-One Call with Dr. Renee Darko 197.

02/12/2025 – One-on-One Meeting with University of Washington MAPS Chapter President (Iyesha Naraya) 198.

02/15/2025 – MAPS Committee Interest Meeting (Sandy Lewars) 199.

02/16/2025 – February NCC Meeting SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

200.

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02/16/2025 – February Special BOD Meeting 02/17/2025 – MAPS Vice Chair Meeting 02/19/2025 – MAPS Convention Planning Meeting (Jaka Massaquoi, Anaelle Ndoye) 02/19/2025 – February AMEC CPC General Meeting 02/19/2025 – Meeting with MAPS Community Service Liaison (Austin Okose) 02/23/2025 – February EC Meeting 02/24/2025 – One-on-One Meeting with MAPS Vice Chair of Administrative Affairs (Stephanie Taylor) 02/25/2025 – One-on-One Meeting with Maat Henderson 02/26/2025 – PMBM Role Interest Meeting (Matiza Sacotingo) 02/26/2025 – PMBM Role Interest Meeting (Maurice Furet) 02/27/2025 – One-on-One Call with National President Elect Regarding PMBM Role (Miracle Rogers) 02/28/2025 – One-on-One Call with Speaker of the House Regarding MAPS HOD Eligibility (Daja Martin) 03/03/2025 – One-on-One Meeting with MAPS Convention Planning Liaison (Jaka Angel Massaquoi) 03/03/2025 – MAPS Vice Chair Meeting 03/06/2025 – One-on-One Meeting with MAPS Vice Chair of Programmatic Initiatives (Ariana Duckett)

ANNOUNCEMENTS All MAPS-related updates and announcements are listed in yearly goals section above.

RECOMMENDATIONS 1. Standardize and restructure format of all SNMA reports to improve readability and efficiency. a. Rationale: The current structure of SNMA reports is difficult to read and an inefficient way of documenting key updates, making it challenging to quickly assess progress and action items of BOD members. A more structured and uniform format will enhance clarity, accessibility, and overall communication within the organization. b. Proposed Method of Implementation: Implement a standardized table format (as demonstrated in the above report) to clearly present action items, progress, and additional notes. Moving forward, reports should be directly aligned with the goals outlined in the SNMA Strategic Plan to effectively document organizational progress. The National Secretary and Speaker of the House (for End of Year Reports) should oversee and ensure adherence to this reporting structure.

2. Reinstate Access to YourMembership (YM) for all executive committee members. a. Rationale: This recommendation was previously outlined by former PMBM Jonathan Truxillo and remains a issue for the past three administrative years for the MAPS committee. The MAPS Committee’s inability to directly communicate with dues-paying Associate Members has significantly hindered the efforts of the committee. As Jonathan noted in his End-of-Year report, “...the complete suspension of YM access is not beneficial and leaves the PMBM completely blind to membership information. HQ staff are often managing multiple priorities, which limits their ability to respond to urgent matters in a timely manner.”

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

3.

4.

5.

6.

7.

b. Proposed Method of Implementation: We recommend establishing a system that allows the MAPS Committee—as well as other BOD or EC leaders—to send communications, with prior approval from SNMA HQ, if concerns arise regarding the appropriate use of YM. Change Structure of Chapter Update Form a. Rationale: Current Structure of Chapter Update Form does not collect pertinent information to best support chapters. For example they are asked to list their SNMA email which we already know, we should be focusing on collecting information that we don’t already know. b. Proposed Method of Implementation: The following items should be included in the Chapter Update Form: outgoing chapter president name, incoming chapter president name, incoming executive eboard members, non-SNMA email (critical for communication), advisor email, and dean of student organizations/life contact name and email.

Change Structure of Chapter Report Form - should be updated on a regular basis to ensure that the changing needs of the organization are met a. Rationale: The current form is lengthy, difficult to complete, and does not collect the most relevant data needed to support chapters. Regular updates are necessary to meet the evolving needs of SNMA. b. Proposed Method of Implementation: The form should be reviewed and updated periodically to ensure it remains efficient, accessible, and aligned with organizational goals.

Update Membership Registration Forms on SNMA website a. Rationale: The membership form is outdated and does not collect key demographic and professional data necessary to effectively support SNMA members. b. Proposed Method of Implementation: Implementation of the following changes to the Membership Form as indicted here.It is recommended that the Membership Specialist and Membership Chair collaborate annually to review and update the SNMA Membership Form on the website, ensuring it remains relevant and effective. c. Next Steps: There should be an amendment to the PPM to formally include this process in the written description of the Membership Committee, ensuring that updating the Membership Form remains a standardized responsibility moving forward.

Reaching Pre-Med Students through In Person Events a. Rationale: In-person tabling at pre-health and pre-medical events, such as AAMC fairs, has proven to be one of the most effective ways to raise awareness about MAPS and SNMA this year. To maximize outreach, this strategy should be formally integrated into the MAPS and SNMA budgets.By implementing these recommendations, SNMA can better serve its chapters, improve membership engagement, and expand its impact on pre-medical students nationwide. b. Proposed Method of Implementation: Allocate a dedicated budget for MAPS/SNMA tabling at national pre-health conferences and fairs. Ensure Headquarters includes tabling at key pre-med events as part of standard outreach efforts.

Addition of MAPS Co-Chair Role a. Rationale: The extensive workload of the MAPS Committee, as evidenced in this report, highlights the need for additional leadership support. Currently, MAPS is the only national committee producing programming without a co-chair position. There is also a need for better representation of pre-medical

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

students in the BOD of SNMA. To ensure long-term sustainability and the ability to effectively meet the evolving needs of MAPS members, this structure should be reconsidered. b. Proposed Method of Implementation: A PPM amendment will be submitted to explore and establish feasible methods for implementing this change. This process will involve assessing the scope of responsibilities, defining the role’s structure, and determining the best approach to ensure sustainability and effectiveness in supporting MAPS members.

8. Ensure the PMBM is consistently included in BOD-related and MAPS-related communications to improve transparency and collaboration. a. Rationale: Any matters involving MAPS, pre-med/pre-health students, or relevant board discussions should be communicated to the PMBM. There have been instances this administrative year where the PMBM has been both intentionally and unintentionally excluded from crucial conversations, leading to gaps in representation, missed opportunities for input, and delays in addressing key issues affecting pre-medical members. Establishing clearer communication protocols will help ensure the PMBM remains informed, engaged, and able to fulfill their role effectively. b. Proposed Method of Implementation: I recommend the SNMA National Chairperson be responsible for ensuring the PMBM is included in all BOD and EC-related conversations. Additionally, the National President and Vice President will ensure that the PMBM is informed and involved in all pre-medical/health programming-related matters. Clear communication protocols should be established to prevent oversight, and leaders should proactively confirm the PMBM’s inclusion in discussions, meetings, and decision-making processes affecting pre-medical members. Moreover, the PMBM should be treated as an equal voting member of the BOD and EC and should not be treated less than due to pre-medical status.

9. Define and assign mentorship for PMBM a. Rationale: Per the PPM, one of the benefits of being a PMBM is professional mentorship. A professional board member should be assigned this role to avoid confusion about who provides this mentorship to the PMBM (as this leads to the PMBM having little to no mentorship throughout their position) b. Method of implementation: The role of professional mentor to the PMBM should have specific requirements for mentorship including, but not limited to: i.

Attending 50% of MAPS Committee Monthly meetings and 25% of MAPS Leadership (Vice Chairs and PMBM) meetings. Based on the 24-25 administrative year thus far this would be approximately 4 MAPS Committee Monthly meetings and 5 MAPS Leadership meetings ii.

Bi-Monthly check-ins with PMBM (potentially via email or text with follow-up if PMBM does not respond due to workload). iii.

Utilizing their experience and network to help facilitate the PMBM’s work (ex. helping get sponsorship, connecting them with appropriate people or resources to complete a project, etc.) c. Establish a clear communication path for PMBM and other committee co-chairs to follow if they have concerns about their committee members Respectfully Submitted in SNMA,

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Niat Habtemariam

Pre-Medical Board Member, 2024-2025 MAPS National Committee Chairperson, 2024-2025 Co-author: Anaelle Ndoye, MAPS Vice Chair of Programmatic Events 2024-2025

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Treasurer

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I.

Year Long Goals a. Goal 1: Build financial oversight and management capacity of finance committee, BOD, and regional treasurers i. Strategic Plan Reference: Ensure a good working knowledge of the Policies and Procedures Manual (5.1), Increase corporate sponsorship for the Annual Medical Education (2.1), Offer leadership development opportunities to members (4.4), ii. Conference (AMEC) and fiscal year targets. iii. (PPM) by organizational leadership. iv. Action Steps 1. Ensure treasurer information is updated 2. Create 2023-2024 treasurer communication channel 3. Determine Treasurer Transition Meeting 4. Set up individual check in meetings to take place within the next 90 days 5. Approval of 990 6. Approval of FY24-25 Budget 7. Build a 3–5-year budget projection 8. FY23 Audit and Approval 9. FY24 Audit and Approval 10. New: Audit Finance Management Procedures per region v. Progress: The Finance Committee, including the National Treasurer, National Chairperson, Executive Directors, BOD members emeriti and alumni, and Regional Treasurers, met monthly to review financial planning and organizational health. These meetings addressed budget oversight, financial strategy, and long-term sustainability.

The Treasurer information was updated, and a 2023-2024 Treasurer communication channel was created for streamlined communication. The Treasurer Transition Meeting was completed, and individual check-in meetings were conducted within 90 days. A 3–5-year budget projection was developed, and both the FY24-25 budget and 990 form were approved. The FY23 and FY24 audits were completed, and a financial management audit by region was conducted to ensure consistency. vi. Suggestions: To further strengthen financial oversight, we should continue working to ensure that all regions maintain updated financial management practices. As a national organization, it is essential that we regularly review and update financial policies to align with industry best practices and regulatory requirements.

Additionally, we should consider expanding BOD involvement in the Finance Committee to enhance strategic financial planning and build leadership capacity in

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financial decision-making. Incorporating more BOD members will foster a broader, strategic approach to financial oversight and strengthen the organization’s long-term financial sustainability. b. Goal 2: Further maximize and diversify revenue and investments. i. Strategic Plan Reference: Increase the number of grants obtained and retain grants annually (Goal 2.3), Increase corporate sponsorship for the Annual Medical Education (2.1) ii. Action Items: 1. Finalize list of FC members that includes BOD members, regional representation, and alumni/emeriti members 2. Determine meeting cadence and communicate meetings proactively 3. Create a Finance Committee Subcommittee that focuses specifically on capital/fundraising 4. Ensure that Grants subcommittee has connected with ED 5. Ensure appropriate allocations consistent with SNMA investment strategy 6. Source and support execution of 1-2 grants in collaboration with ED ( iii. Progress: The Finance Committee (FC) member list was finalized, and a meeting cadence was established, with calendar invites sent early in the administrative year. A Finance Committee Subcommittee focused on capital and fundraising was created to strengthen financial growth strategies. The Grants Subcommittee connected with the Executive Director (ED) to align on funding opportunities, and appropriate fund allocations were made in accordance with SNMA’s investment strategy. Efforts to secure and source grants in collaboration with the ED were initiated to expand revenue streams. These steps support long-term financial stability by diversifying funding sources and ensuring that resources are strategically allocated. iv. Suggestions: 1. To enhance financial sustainability, the organization should develop a standardized system for quantifying and sharing data on impact at the local, regional, and national levels. Establishing consistent metrics will allow the organization to track progress, demonstrate effectiveness, and strengthen grant applications and donor engagement efforts. A centralized reporting structure would also enable better storytelling about SNMA’s impact, fostering stronger relationships with funders and stakeholders.

2. Additionally, investing in alumni engagement is critical for expanding financial support. By creating formalized opportunities for alumni to contribute, such as structured giving programs, mentorship initiatives, or advisory roles, SNMA can leverage its network to generate sustained funding. Engaging alumni as donors, sponsors, or strategic partners will not only enhance financial stability but also strengthen the organization’s overall reach and influence.

3. To further diversify revenue streams, the organization should consider hiring a dedicated development professional focused on fundraising, including grant writing, donor relations, and corporate sponsorships. A development officer would help SNMA proactively identify and apply for funding opportunities, cultivate donor relationships, and implement longterm financial strategies. This investment in dedicated fundraising support would provide greater financial security and reduce reliance on a limited number of revenue sources.

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c. Goal 3: Provide professional development opportunities to SNMA membership. i. Strategic Plan Reference: Offer leadership development opportunities to members (4.4), Streamline all programming and initiatives (4.6) ii. Acton Items: 1. Appoint a vice chair to the finance committee to support with the programmatic efforts of the committee.

2. Establish financial Literacy and AMEC subcommittee chairs to work provide financial literacy programming SNMA membership more broadly 3. Create 2-3 national financial leadership programs this administrative year, including RLI and AMEC Programming iii. Progress: Progress has been made in expanding professional development opportunities, but challenges remain in fully implementing financial programming at the national level. Much of the financial literacy and professional development efforts occur at the local and regional levels, making it difficult to standardize and scale national programming specially related to finance. While a Vice Chair was appointed to the Finance Committee, and Financial Literacy and AMEC Subcommittee Chairs were established, the impact has been varied. Additionally, national financial leadership programs were implemented, including efforts through RLI and AMEC programming. However, engagement with these programs has highlighted the need to assess whether centralized financial programming is the most effective approach or if the national organization should focus on supporting local chapters in their initiatives. iv. Suggestions: 1. To better understand the needs of SNMA membership regarding financial literacy, regional treasurers should survey their regions to identify what financial topics and resources would be most helpful. This will allow SNMA to tailor its programming to address specific gaps in knowledge and ensure that financial education efforts are relevant and impactful across different chapters.

2. Additionally, the National Treasurer should leverage SNMA alumni to help source financial literacy resources that could be shared with membership on a broader scale. Many alumni have firsthand experience navigating financial challenges as medical professionals, making them valuable contributors to discussions on financial planning, student loan management, contract negotiations, and insurance reimbursement. By establishing a formalized way for alumni to contribute, SNMA can enhance the quality of financial programming and provide members with real-world insights.

3. To strengthen the Finance Committee’s programmatic efforts, additional committee members should be engaged to provide logistical and strategic support. Expanding committee participation will help ensure that financial programming efforts are consistent, well-executed, and effectively managed across different SNMA initiatives.

4. Furthermore, SNMA should expand financial literacy programming at AMEC to focus on critical topics not typically covered in medical school curricula, such as contract negotiations, understanding insurance reimbursements, and personal financial planning for physicians. These areas are essential for long-term financial success but are often overlooked in traditional medical education. Implementing structured, high-quality

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financial workshops at AMEC will equip SNMA members with practical financial skills that will benefit them throughout their careers.

II.

III.

IV.

Internal Affairs a. Events Attended i. June 7th – 9th : June NLI ii. September – Sept NLI iii. January 17-19th – Jan NLI b. Meetings & Conference Calls i. Budget Meeting w/ ED – August 6th, 2024, August 12th, September 10th, October 8th ii. Meeting w/ MAPS – August 14th, 2024 iii. Meeting with Osteopathic Committee + ED – August 19th iv. CPC x HQ – August 28th, September 25th, October 23rd v. Kickin it in Lounge – September 5th vi. Meeting with CSC – September 24th vii. NLI Debrief (internal) – September 25th viii. Executive Committee Meeting – October 6th, October 26th, November 24th ix. NT + HPLA – September 30th x. January NLI Ops Meeting – October 10th, November 5th, xi. Legal Counsel – November 14th xii. Meetings w/ R1 – November 15th, November 17th, November 18th, November 19th, November 22nd xiii. Grants Manager Interviews – November 25th xiv. NLI Operations Meeting – October / reoccurring xv. Meeting w/ DRC – Jan 6th xvi. Meeting w/ Membership – Jan 27th xvii. Meeting re: Alumni Reception – Jan 30th xviii. Special BOD meeting – Feb 16th c. Reoccurring Meetings i. Check in with Finance Committee VC (monthly) ii. Finance Committee Meetings – Monthly 4th Sunday iii. Monthly Check-in with ED (monthly) iv. Monthly Check-in with National Chair (PRN) v. Budget Meetings with NCCs (June-September) vi. CPC x HQ Meetings (Weekly/Bi-weekly) External Affairs a. Events Attended i. AMA Accelerator Convening – November 4th-7th, 2024 b. Meetings & Conference Calls i. Meeting with Accountant – September 11th, 2024 ii. September NLI Debrief with Dartmouth – September 16th, 2024 iii. Meeting w/ T4D – October 3rd iv. Meeting w/ Accountant – Jan. 13th v. Meeting w/ Auditors – Feb 6th vi. HQ x Architect – Feb 20th vii. Meeting w/ JHU for NLI Planning – Feb 28th Announcements: i. In January 2025 NLI, allocations were determined based on the PPM and our

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V. VI.

financial strategy. These allocations have been made and are reflected in financial statements. ii. AMEC Travel Scholarships: The SNMA travel scholarship fund was implemented in the 23-24 administrative and this is the first year that we were able to provide scholarships for NLI and AMEC. In the first year, we have been able to provide over $20,000 in scholarships! We will continue to make contributions to this funds aligned with our overall investment portfolio. iii. Jeffrey Sterling Fund: This fund is specifically used to support our premedical students. The MAPS committee has several budget items that are funded through this fund. Dr. Sterling will be provided with a summary of activities for the 24-25 years.

Suggestions for Future: Please refer to goals and recommendations section Recommendations a. Continuously Update the Financial Management Handbook in the PPM – development a cadence (annually) to ensure that SNMA’s financial policies and procedures manual (PPM) remains aligned with best practices and is implemented consistently across all levels of the organization. b. Develop a Consistent Data & Impact Framework – Establish a standardized system to quantify and share financial and programmatic impact at the local, regional, and national levels to improve transparency and strengthen grant applications and donor engagement. c. Engage & Leverage Alumni for Financial Growth – Create formal opportunities for alumni to contribute, including structured giving programs, mentorship, and financial literacy resources for SNMA membership. Alumni can also help source financial education tools for members. d. Hire a Dedicated Development Professional – Recruit a staff member focused on fundraising, grant writing, and donor relations to diversify revenue streams and enhance financial sustainability. e. Expand BOD Involvement in the Finance Committee – Increase Board of Directors participation to provide strategic oversight and support for financial decision-making and long-term planning. f. Survey Regional Treasurers on Financial Literacy Needs – Gather feedback from regions to identify the most useful financial education topics and tailor programming accordingly. g. 6. Expand Finance Committee Support for Programmatic Efforts – If national financial programming is a priority, I would recommend that there is an increase in committee engagement by adding members to assist with financial programming logistics and execution at the national level to alleviate the burden on regional treasurers. h. Enhance Financial Literacy Programming at AMEC – Incorporate topics not traditionally covered in medical school, such as contract negotiations, insurance reimbursements, and financial planning for physicians, to provide members with practical skills for post-graduate financial success. i. Support & Strengthen Local Financial Literacy Efforts – Assess whether SNMA should centralize financial literacy programs or focus on supporting local and regional chapters with resources and best practices.

Submitted, Mychael T. Spencer National Treasurer 2024-2025

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Secretary

Annual Medical Education Conference April 16-20, 2025 St. Louis, MO End of Year Report I. Year-Long Goals a. Maintain organization of chapter documents while making sure that regional secretaries are keeping the National tracker up to date quarterly. This will allow HOD status to be readily available as the year goes on. i. Progress: Frequent meetings with SOH and Membership Co-Chair to ensure that we are all on the same page of how the Membership Tracker should be used/updated. Several meetings and email communications with regional secretaries to ensure that all chapter form records are verified/correct. Worked with Madam SOH, Membership Co-Chair and Regional Secretaries to make sure any and all discrepancies were resolved. ii. Create new spreadsheet for next administrative year/HOD 2026 b. Continue active training with Regional Secretaries to ensure proper tracking for CRF/QFS/CUF submissions i. Progress: Met with Regional Secretaries, discussed with each secretary expectations and address any obstacles they have been encountering as it pertains to form verifications for chapters. Multiple meetings and email communications with regional secretaries and SOH to make sure we are all on the same page, working towards the same goal. Met with all regional secretaries and discussed upcoming HOD communications for their chapters. c. 100% submission rates for NLI Workbook Quarterly Reports i. Progress: June NLI, missing 3 reports total, September NLI missing 1 report total. 92% submission rate increased to 98%! Sent out much earlier email communications for Jan 2025 NLI QR submissions but submission rate dropped to 86% (6 reports missing total), with increase in late submissions without notice. Several last-minute request for deadline/late submissions for EOY reports. ii. To-Do: continue to stress the importance of these deadlines, continue with frequent reminders and continue to stress the importance of communication! d. Document and disperse meeting minutes to all members of BOD in a timely fashion. i. Progress: Meeting Minutes for June NLI were sent three weeks after BOD meetings. Special BOD meeting minutes for July BOD meeting were sent within two weeks. September NLI BOD meeting minutes sent two weeks

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Secretary

after meeting. Meeting minutes have consistently been sent out within 2 weeks of the meetings. ii. To-Do: continue to take meeting minutes in real time and fill in gaps with recordings to aid in prompt delivery time of meeting minutes after BOD meetings.

II. Internal Affairs a. Events Attended i. 3.31.2024 – AMEC- New Orleans, LA ii. 6.9-6.10.2024 – June NLI- Washington D.C. iii. 1.18-1.19.2025- Jan NLI – Memphis, TN b. Meeting and Conference Calls: i. 4.21.2024 – Immediate Past National Secretary ii. 4.23.2024 – Immediate Past National Secretary iii. 4.28.2024 – Speaker of the House iv. 5.3.2024 – Immediate Past National Secretary v. 6.8-6.10.2024 – June NLI BOD Meetings vi. 7.1.2024 – Special BOD Meeting vii. 7.8.2024 – Speaker of the House + Membership Co-Chair viii. 7.13.2024 – Regional Secretary Meeting ix. 7.19.2024 – Regional Secretary Meeting x. 7.30.2024 – Speaker of the House xi. 8.6.2024 – HOD Task Force Meeting xii. 10.3.2024 – Regional Secretary Meeting xiii. 10.13.2024- HOD Subcommittee Meeting xiv. 11.12.2024 – HOD Overview + Roberts Rules Workshop xv. 11.17.2024 – HOD Subcommittee Meeting/Membership Tracker xvi. 1.16.2025- HOD Task Force Meeting xvii. 1.31.2025- National Secretary Overview of Responsibilities III. External Affairs a. Events Attended i. N/A b. Meetings and Conference Calls i. N/A IV. Announcements a. None.

V. Recommendations a. None Signed,

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the National Secretary

Kayla A. Irons

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I.

Year-Long Goals a. Goal #1: To disseminate information regarding HOD to membership throughout the year to keep members informed and engaged. i. Progress: 1. Continued monthly check ins via email and chapter presidents’ GroupMe 2. Attended President’s Town Hall during June NLI 3. Messaged RDs about chapter presidents’ meetings (created spreadsheet for availability) 4. Keeping running list of agenda items to share with membership closer to HOD 5. Finished and distributed HOD toolkit 6. Confirmed, attended, and spoke at some regional chapter presidents’ meeting as well as the most recent chapter presidents’ townhall 7. Hosted two interactive forums for membership providing HOD information with Q&A and Robert’s Rules of order practice session (hit goal of two sessions) 8. Host more HOD information sessions in the Spring (hosted one prep session that reviewed the HOD Agenda items and re-reviewed Robert’s Rules and gave access to previous sessions for overview information) ii. To-Do: 1. Continue to attend next President’s Town Hall and give BOD updates with reference to HOD (have attended all President’s Town Halls with plans to attend the last one in March) b. Goal #2: To ensure that HOD is appealing for membership by promoting the timeliness and efficiency of HOD while ensuring all the business of SNMA is addressed. i. Progress: 1. Recruiting members for HOD subcommittee a. Created and disseminated a form for membership to join the subcommittee with an August 15, 2024, deadline – committee formed but always open to more members 2. Submitted and passed PPM amendment so that HBCU presentations can be presented during virtual HOD 3. Discussed dates and times of HOD with CPC to try to prevent overlap with important sessions membership would want to attend 4. Hosted meetings with HOD Taskforce 5. Delegated obligations to subcommittee members starting in the fall with workshops on how to conduct apportionment 6. Have hosted and will continue to host meetings with the HOD taskforce regarding the planning and execution of HOD when necessary

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

7. Reviewed time parameters with all presenters in January ii. To-Do: 1. Would like to have enough members so that every member oversees 2 or less regions for both apportionment and registration/check in (do not currently; will recruit regional secretaries) 2. Construct HOD agenda (both virtual and in person) (still constructing agenda; will share with Board once there is a more completed draft) 3. Create delegate switch out time blocks (will be emailing RDs this week (last week of February) to get their thoughts as I have heard from some RDs that they create their own alternate blocks) c. Goal #3: To ensure that regions are keeping up with the CUF/CRF/QFS deadlines and entering received forms into the tracker. i. Progress: 1. Met with the National Secretary to discuss the forms and the regional tracker 2. Accessed and reviewed the regional tracker 3. Met with National Secretary and Membership to review both trackers for January 15th, April 15th, and June 1st forms 4. Worked with Madam Secretary to update membership tracker with January, April, June, and July dates by end of August 5. Completed full review by November 15th 6. Shared membership tracker with RDs and secretaries for review 7. Created a missing forms tracker – emailed to regional secretaries and directors to share with chapters a. Goal for chapters to turn in outstanding forms by December 31, 2024 ii. To-Do: 1. Meet with MAPS chapters to discuss the role of MAPS in HOD and encourage participation and form submission for future HOD sessions (incomplete) d. Goal #4: Meet with HOD Taskforce to decide if HOD will be entering the hybrid space at AMEC 2025. i. Progress: 1. Met with HOD Taskforce with consensus of no Hybrid HOD 2. Plans to host virtual HOD in March (Date set for March 30, 2025) II. Internal Affairs a. Events Attended i. March 28 – 31, 2024, AMEC, New Orleans, LA ii. Region 4 Research Symposium 09/08/2024 iii. September NLI 9/13-9/15/2024 – Hanover, NH iv. Region 7 RMEC 10/5/2024 – Boston, MA v. January NLI 1/17-1/19/2025 – Memphis, TN

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

b. Meeting and Conference Calls: i. March 31, 2024, BOD meeting ii. April 25, 2024, Predecessor meeting 1 iii. April 28, 2024, meeting with National Secretary to discuss QFS/CRF/CUF and tracker iv. April 29, 2024, Predecessor meeting 2 v. May 6, 2024, Predecessor meeting 3 vi. BOD Onboarding 05/19/24 vii. President’s Town Hall 06/08/24 viii. BOD Meeting 06/08/24 ix. BOD Meeting 06/09/24 x. Meeting with PMBM about HOD and MAPS 06/13/24 xi. Meeting with CPC about HOD scheduling 06/18/24 xii. Meeting with Secretary and Membership about National Tracker 07/05/2024 xiii. Meeting with Secretary about National Tracker 07/25/2024 xiv. Membership Committee Intro Meeting 08/04/2024 xv. HOD Taskforce Meeting 1 08/06/2024 xvi. Meeting with Parliamentarian about Robert’s Rules Workshop Ideas 08/12/2024 xvii. Local chapter SNMA Meeting 08/22/2024 xviii. Meeting with National Secretary about Membership Tracker 09/04/2024 xix. Follow-up meeting with CPC 9/19/2024 xx. Meeting with Madam NPE for Elections 10/1/2024 xxi. Meeting with HPLA about HOD agenda 10/3/2024 xxii. Madam Secretary’s Meeting with the regional secretaries 10/3/2024 xxiii. HOD Subcommittee Meeting 1 10/13/2024 xxiv. Membership Committee Meeting 10/13/2024 xxv. Region 4 Chapter Presidents Meeting 10/20/2024 xxvi. MAPS Regional Affairs Meeting 10/20/2024 xxvii. Region 2 Chapter Presidents Meeting 10/20/2024 xxviii. Workshop/Overview Run-through with National Parliamentarian 10/29/2024 xxix. Region 6 Chapter President’s Meeting 11/3/2024 xxx. Chapter Presidents’ Townhall 11/10/2024 xxxi. Membership Committee Meeting 11/10/2024 xxxii. HOD Subcommittee Membership Tracker Meeting 11/17/2024 xxxiii. HOD Hearing Meeting 11/18/2024 xxxiv. Meeting with Madam NPE for Elections 12/12/2024 xxxv. Membership Committee Meeting 1/12/2025 xxxvi. MAPS Townhall 1/13/2025 xxxvii. HOD Taskforce Meeting 1/16/2025 xxxviii. Membership Committee Meeting 2/2/2025 xxxix. Code of Conduct Meeting 2/6/2025 xl. Special BOD Meeting 2/16/2025 xli. AMEC General Meeting 2/19/2025 xlii. HOD Prep Session (Agenda Overview & Robert’s Rules Review) 2/23/2025 xliii. Code of Conduct Meeting 2/27/2025

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Speaker of the House of Delegates

III. External Affairs a. Events Attended i. n/a b. Meetings and Conference Calls i. n/a IV. Announcements a. I have thoroughly enjoyed working with you all this year!

V. Recommendations a. Ensuring that regional leadership is sending consistent reminders about all forms, especially the Chapter Update Form as it is a hard deadline. Ensuring that regional leadership knows, and chapters know, that to be HOD eligible chapters must submit all four quarters with at least two being on time.

Signed,

Daja Martin

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Parliamentarian

American Medical Education Conference April 17-20th, 2025 St. Louis, MO Quarterly Report I. Year-Long Goals a. Goal #1: Update and Maintain the Policies and Procedure Manual (PPM) based on approved Board of Director (BOD) recommendations. i. Completed: 1. Immediate Past National Parliamentarian is working on updating the PPM right now. ii. Progress: 1. Reviewed new changes implemented by the immediate national parliamentarian.

2. On reoccurring bases, working to include changes that come from NLIs and BOD meetings 3. Review new changes and share with BOD and upload to website (ongoing).

4. See work done by Ad-hoc PPM Committee (below) iii. To-do: 1. Update PPM amendments as recommended by BOD (ongoing). b. Goal #2: Establish and chair PPM Ad Hoc review committee. The PPM review will take place in three phases. i. Completed: a. Phase One: This phase involves reviewing the minutes, recordings, and workbooks from the administrative years 2019-2020 through 2022-2023 to identify any recommendations, amendments, or potential errors. This step ensures that the PPM we will be using in the subsequent phases is accurate and legitimate. b. Phase Two: i. Review of the Constitution has been completed.

Presented, and endorsed on by the BOD during the January NLI BOD meeting—this will now be presented to the HOD for approval. ii. Progress: a. Phase Two: This phase consists of an intensive review of the PPM, conducted section by section and chapter by chapter. The goal is to identify any discrepancies and

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Parliamentarian

present them as amendments or recommendations to the Board of Directors (BOD) and/or House of Delegates (HOD). i. Review of the Policy and Procedures portion of the PPM has commenced. The Election Policy, Board of Director, House of Delegates, and National Committee chapters have been reviewed and discussed by the committee. Recommendations will be brought forward to the BOD for voting at the next opportunity. iii. To do: a. Phase Three: In this final phase, the PPM will be restructured to align with documents from similar organizations, aiming to make the document more accessible. i. This phase will be taken on by the next Parliamentarian.

2. Timeline for PPM review: a. Phase one: have reviewed 2019-2020 minutes. Now working on 2020-2021. Sept 2024 will focus on 2021-2022 b. Phase two: Planned to begin in Oct 2024 and hopefully completed by AMEC 20225 c. Phase three: Will be a task for the next parliamentarian 3. Committee meets the third Thursday of the month. Next meeting March 20th, 2025 iv. To-do: 1. With Co-Chair, write a plan for Policy and Procedures review to ensure we are being efficient with our work c. Goal #2: Host monthly Regional Parliamentarian meetings/check ins. i. Completed: 1. Quarterly meetings with regional parliamentarian. These meetings are no longer occurring. They were not as fruitful as initially intended. Will need to better plan for future meetings and interactions. ii. Progress: 1. Sent out material for review on Robert’s Rules of Order for regional parliamentarian to review and use for their training.

2. Will assess interest to continue Robert’s Rules of Orde iii. To-do:

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Parliamentarian

1. Determine level of need of Regional Parliamentarians. d. Goal #3: Review Regional Bylaws for compliance with existing PPM and National Constitution and Bylaws i. Completed: 1. Of the submitted regional bylaws, they have been reviewed and sent back to the regions for review. ii. Progress: 1. Will audit constitution and bylaws of each region. As of now, have 4 Regions that submitted .docx (word) document of regional bylaw. Have commenced reviewing the bylaws. Will check in and send back comments December 2024-January 2025 iii. To-do: 1. Send back feedback/comments II. Internal Affairs a. Events Attended i. 3/31/24: AMEC BOD meeting ii. 6/7/24-6/9/24: June NLI iii. 9/13/24-9/15/24: September NLI iv. 11/12/24: HOD Overview and Robert's Rules Workshop v. 11/23/24: HOD Overview and Robert's Rules Workshop vi. 1/18/25-1/19/25: January NLI b. Meeting and Conference Calls: i. 4/7/24: 1st transition meeting with immediate past parliamentarian ii. 4/23/24: Call with Stella Udoetuk, Chairperson. On Code of Conduct PPM changes. iii. 6/5/34: 2nd transition meeting with immediate past parliamentarian iv. 6/6/24: PPM review committee: Introduction meeting v. 6/11/24: PPM committee task call with DT vi. 6/30/24: Parliamentarian meeting vii. 7/1/24: Special BOD meeting viii. 7/18/24: PPM committee meeting ix. 8/6/24: HOD taskforce meeting x. 8/12/24: Robert’s Rule workshop idea xi. 9/26/24: September Ad-hoc PPM Committee meeting xii. 10/4/24: PPM Check-in with Denisha xiii. 10/6/24: PPM working meeting with Denisha xiv. 10/29/24: Overview/Workshop Run through with Daja Martin, SOH. xv. 11/10/24: PPM working meeting with Denisha

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Parliamentarian

xvi. 11/18/24: HOD hearing planning session (ED Hudson; Stella Udoetuk, Chairperson; Dr. Nathan Lott; Daja Martin, SOH) xvii. 11/21/24: November Ad-hoc PPM Committee meeting xviii. 11/24/24: November Regional Parliamentarian Check in xix. 12/6/24: PPM workshop and discussion with ED Hudson xx. 12/19/24: December Ad-hoc PPM Committee meeting xxi. 12/28/24: PPM working meeting with Denisha Thomas, ad-hoc committee co-chair and past chairwomen xxii. 12/29/24: PPM working meeting with Denisha Thomas, ad-hoc committee co-chair and past chairwomen xxiii. 1/16/25: HOD task force meeting xxiv. 1/23/25: January Ad-hoc PPM Committee meeting xxv. 2/6/25: Code of Conduct at HOD meeting xxvi. 2/16/25: Special BOD meeting xxvii. 2/20/25: February Ad-hoc PPM Committee meeting (did not attended but was hosted) xxviii. 2/23/25: HOD Prep Session (*recorded presentation) III. External Affairs a. Events Attended i. N/A b. Meetings and Conference Calls i. N/A IV. Announcements a. Please use this link to view the most up-to-date Compendium 2024-2025: https://snma.sharepoint.com/bod/Shared Documents/2024-2025/BOD Documents/Governance Document b. Please use this link to submit PPM recommendations for my record and tracking changes: https://forms.office.com/r/17kG0zs11B V. Recommendations a. From the desk of Parliamentarian: i. Will present findings and recommendation from the ad-hoc committee during BOD meeting in January Signed,

Chiagoziem Anigbogu

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Parliamentarian

Parliamentarian 2024-2025

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO Professional Board Members End-of-Year Reports PBM Cortlyn Brown, MD, MCSO I. Progress on Year-Long Goals a. Goal 1: BOD Curriculum on Business Operations and Leadership. Utilize my Masters in Clinical Operations to develop a comprehensive, virtual asynchronous curriculum for BOD members. This program focuses on business and clinical operations while emphasizing key leadership principles to enhance their strategic and operational effectiveness. i. Strategic Place Reference: 4.1.1. ii. Progress: Curriculum has been created (see end of report). Project is currently pending approval and instructions on how to record lectures. iii. Suggestions: Approve the curriculum and provide instructions on how to record lectures so that project can continue. b. Goal 2: BOD Academic Support Ad Hoc Committee. To enhance the academic success and well-being of student members of the SNMA Board of Directors through targeted support initiatives that address the unique challenges of balancing national leadership responsibilities with medical school demands. i. Strategic Place Reference: 4.3.2. ii. Progress: Needs assessment has been completed and analyzed, resources have been collected, and we have reached out to various companies and are currently pending their responses. iii. Suggestions: Continue to finalize partnerships c. Goal 3: Provide mentorship, sponsorship, and coaching to SNMA BOD mentees.

Implemented a structured mentorship program with alternating monthly sessions, including open office hours and focused workshops on personal and professional development, as well as leadership training. Conducted both in-person and virtual one-on-one meetings to review mentees' academic progress and support them in navigating their roles within SNMA. i. Strategic Place Reference: 4.1.1. ii. Progress: Alternated monthly between open office hours and structured sessions covering impactful topics such as “The Power of Self-Reflection: Unlocking Personal Growth” and “How and When to Say No to Professional Responsibilities.” Additionally, conducted numerous one-onone mentorship calls to provide personalized guidance and support to mentees.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

iii. Suggestions: NA d. Goal 4: DEI Ad Hoc Committee. Serve on the DEI Ad Hoc Committee, providing valuable insights and expertise in reviewing research design, execution, and dissemination. i. Strategic Place Reference: 4.3.2. ii. Progress: Survey has been created and finalized, and we are currently in the process of evaluating various options for IRB approval. iii. Suggestions: NA e. Goal 5: Alumni Banquet. Collaborate on planning the AMEC Alumni Banquet to foster deeper alumni engagement, encourage graduates to maintain active SNMA membership/transition to lifetime membership after medical school, and enhance opportunities for sponsorship and mentorship. i. Strategic Place Reference: 4.1.2., 4.1.3. ii. Progress: Survey has been created and finalized, and we are currently in the process of evaluating various options for IRB approval. iii. Suggestions: NA II. Internal Affairs a. Events Attended i. September NLI, September 13-15th, 2024, Hanover, NH (in person) ii. June NLI, June 7-9, 2024, Washington, DC (in person) iii. January NLI, January 17-19 (attended virtually) b. Meeting and Conference Calls: i. April 23rd, 2024: PBM Introduction call ii. July 14th, 2024 HPLA Monthly Committee Meeting iii. July 16th, 2024 Standing PBM Meeting iv. July 18th, 2024 PBM Brown Mentorship Meeting v. July 25th, 2024 PBM Meeting vi. July 31st, 2024 Academic Support Ad Hoc Committee vii. August 7th, 2024 PBM Brown Mentorship Office Hour viii. August 11th, 2024 HPLA Monthly Committee Meeting ix. August 20th, 2024 PBM Brown Mentorship Meeting x. Sept 4th, 2024, PBM Brown Mentorship Meeting xi. Sept 8th, 2024, HPLA Committee Meeting xii. Sept 14th-16th National Leadership Institute xiii. Sept 17th, 2024, Standing PBM Meeting xiv. Sept 18th, 2024: PBM Meeting xv. Sept 18th, 2024, Residency Application Review xvi. October 2nd, 2024, PBM Brown Mentorship Meeting xvii. October 2nd, 2024, HPLA PBM Position Statement Meeting xviii. October 19th, 2024, Individual meeting w/ SNMA Mentee xix. Nov 21st, 2024, DEI Ad-Hoc Meeting

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

xx. November 25th, 2024, Individual meeting w/ SNMA Mentee xxi. January 29th, 2025, Programming Check in xxii. January 30th, 2025, Alumni Reception Planning xxiii. February 5th, 2025, PBM Brown Mentorship Meeting xxiv. February 15th, 2025, PBM Brown Mentor Meeting III. External Affairs a. Events Attended b. Meetings and Conference Calls i. June 15th, 2024, Potential sponsorship call with Atrium ii. June 30th, 2024, Potential sponsorship/support call with Wake iii. August 15th, 2024, Call with Carolinas Emergency Medicine Department Chair regarding Sponsorship iv. February 15th, 2024, Multiple calls with various cognitive testing companies IV. Announcements a. Announcement #1 V. Suggestions for Future a. Suggestion #1 VI. Recommendations

BOD Curriculum on Business Operations and Leadership: Proposed Curriculum

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

Submitted, Cortlyn Brown MD, MCSO Professional Board Member Cornelius D. Jamison, MD, MSPH, MSc I. Year Long Goals: a. Goal 1: Continued SNMA BOD Mentorship i.

Strategic Alignment: Membership Goals #1-6

ii.

Progress: Ongoing

iii.

Suggestions: 1. Develop a structured mentorship schedule to enhance the mentorship process.

2. Plan quarterly meetings aligned with the National Leadership Institute (NLI) schedule to provide consistent touchpoints and feedback opportunities.

b. Goal 2: Build Academic Institutional Support i.

Strategic Alignment: Marketing Goal #1

ii.

Progress: Ongoing

iii.

Suggestions: 1. Continue recruiting academic faculty, especially alumni engaged in medical student education and residency programming.

2. Leverage alumni networks to assist Board of Directors (BOD) members with residency applications, including conducting mock interviews and reviewing personal statements.

3. Meet with local SNMA chapter leaders to explore clinical rotation opportunities and establish partnerships between students and local alumni mentors.

c. Goal 3: Increase Student Research Involvement i.

Strategic Alignment: Membership Goals #3-5; Marketing Goal #1

ii.

Progress: Ongoing

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

iii.

Suggestions: 1. Facilitate connections between BOD members and researchoriented alumni to create new research opportunities.

2. Collaborate with BOD members on research projects to be showcased at key conferences, such as the Dr. Wilbert C. Jordan Research Forum and the National Medical Association’s Annual Convention.

3. Develop a comprehensive resource list of conferences and scholarships to support research development and participation.

II.

Internal Affairs: a. Events Attended: i.

June 7-9, 2024 – June NLI 2024 Washington, D.C.

ii.

September 13-15th, 2024 – September NLI 2024 Hanover, NH

b. Meeting and Conference Calls:

III.

i.

October 15th, 2024 – Mentee Meeting

ii.

January 3, 2025 – Mentee Meeting

iii.

January 18, 2025 BOD Meeting

iv.

January 19, 2025 BOD Meeting

v.

February 5, 2025 MAPS Meeting

vi.

February 12, 2025 CPC Meeting

vii.

February 17, 2025 MAPS Vice Chair Meeting

viii.

February 18, 2025 PBM Meeting

ix.

February 23, 2025 Finance Committee Meeting

External Affairs: a. Events Attended i.

None

b. Meetings and Conference Calls

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

i.

IV.

None

Announcements: a. None

V.

Suggestions for Future: a. Develop a schedule template for fourth year medical students dedicated to the ERAS application and a successful Match, including but not limited to review of Personal Statements and ERAS curriculum vitae, writing Letters of Recommendation, and organizing support for the SOAP process.

VI.

Recommendations: a. None

Much Appreciated,

Cornelius D. Jamison, MD, MSPH, MSc Professional Board Member Donald Carson, DO I.

Year Long Goals: a.

Strengthen academic network

b.

Strengthen Alumni Outreach

c.

Discussing work life balance and being a successful medical student

II. Announcements: No announcements III. Internal Affairs: a.

Communications:

b.

Events Attended: June, September, & January NLI

c.

Meeting and Conference Calls:

i. Reached out to mentees to make myself available for personal statement review

i. BOD Meeting – June, July, September, January, & Feburary

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

ii. Phone communication with PBMs monthly IV. External Affairs: a.

Communications: none

b.

Events Attended: none

c.

Meetings and Conference Calls: none

V. Announcements a.

None

VI. Recommendations: No recommendations.

Respectfully submitted, Dr. Donald Carson, DO Dr. Lisa Green Progress on Year Long Goals a. Goal 1: Assist with Programmatic Board Planning for 61st AMEC i. Aligns with Strategic plan-Marketing Goal #1; Objective #5; Distinguish AMEC as the premiere conference for education, leadership, and networking opportunities for underrepresented minority medical students. ii. Progress: In Progress; participating in biweekly soon to be weekly meetings regarding AMEC planning.

Suggestions for future: Provide targeted mentorship for Convention planning chairs to assist with planning. Consider hiring a events specialist. b. Goal 2: Creation of an organized Board of Directors Mentorship Program i. Aligns with Strategic Plan Membership -Goal #3; Objective #3: Provide academic and research resources and programming that responds to the needs of the SNMA membership. ii. Progress: 1. Planning phase: a Presentation to OBGYN section at NMA (completed) b Met with Dr. Grier and Dr. Jamison to discuss Mentee orientation (completed) c Working with Dr. Grier to assign BOD mentor/mentee pairs (completed) 1. Suggestions for future: Continue to work with NMA members to provide structured mentorship program with individual specialties. c. Goal 3: Assist with planning for National Leadership Institutes i. Aligns with Strategic Plan Membership -Goal #3; Objective #3: Provide academic and research resources and programming that responds to the needs of the SNMA membership.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

ii. Progress: Completed; Conducted a presentation at each NLI for the 2024-2025 SNMA programmatic year and actively participated in planning with the leadership team. iii. Suggestions for future: Create a working team of alumni to assist with planning and historical context for leadership. I would recommend we give ourselves more lead time with planning. 3 months is too short of a timeframe to plan. d. Goal 4: Assisting National Parliamentarian with updates and revision of PPM i. Progress: In progress ii. Action items: Will continue to meet with the committee to review document revisions and timelines

VII.

Internal Affairs: a. Events Attended: September NLI, September 13-15th, 2024, Hanover, NH (in person) June NLI, June 7-9, 2024, Washington, DC (in person) January NLI, January 17-19 in person

i. ii. iii.

b. Meeting and Conference Calls: •

• • • • • • • VIII.

NLI prep meetings: June 24th, July 1st, July 15th, July 22nd, July 29th , August 12th, August 19th , September 16th (debrief) ,September 25th (debrief) October NLI prep meetings: November 5th, December 3rd, December 10th, December 16th, December 17th, Jan 7, Jan 14 Executive Committee Meetings: June 24th, July 28th August 18th September 13th, October 7th, October 27th , November 24th , January 18th PPM Ad Hoc Committee: July 18th , September 26th , CPC meeting July 18th , January 1st, Jan 8th, Jan 15th, Jan 22nd, Jan 29th PBM Meetings: July 16th, July 21st, September 17th , December 17th, January 21st, February 18th NP/NC/PBMEC: September 12th SNMA applicant reviews: September 16th x2, September 12th x 3, September 18th x 2 BOD Emergency with T4D: September 3rd

External Affairs: a. Events Attended i.

None

b. Meetings and Conference Calls i.

None

Respectfully submitted,

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Professional Board Member

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Strategic Planning Council

Quarterly Report

Strategic Planning Council Members Chief Planning Council MemberNathan Lott, DO FACOI Assoc. Planning Council MemberAnthony Kulukulualani, MD Assoc. Planning Council MemberEmily H Cooper, MD, MHA Assoc. Planning Council MemberVacant Assoc. Planning Council MemberVacant Corp. Planning Council MemberTeresa Malcolm, MD National ChairpersonStella Udoetuk National President-ElectMiracle Rogers Executive DirectorBridgette Hudson Year-long Goals 1. Address specific annual objectives pertaining to the long-term planning of the organization as documented in the Strategic Plan 2020-2023 2. Update and streamline Strategic Plan for 2024-2029 with input from the BOD and other stakeholders 3. Assist/Advise the Chairperson of the BOD and Finance Committee with strengthening the financial contingency plans for SNMA and diversifying revenue streams.

4. Serve as a resource and increase visibility of the SPC to the Executive Committee, Committee Chairpersons, Regional Directors and National Headquarters 5. Present an Annual Report to the HOD on progress made towards strategic planning goals and objectives

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Strategic Planning Council

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I. Progress on Year-Long Goals a. Address specific annual objectives pertaining to the 2020-2023 long term strategic plan i. Strategic Place Reference: ii. Progress: Goal Met. iii. Suggestions: Cont to focus on Strategic Plan 2024-2029 b. Strategic Plan 24-29 – Operations Management i. Strategic Place Reference: ii. Progress: Ongoing iii. Suggestions: Many of these metrics are included in the reports submitted to the EC and the quarterly report submitted by the ED. c. Strategic Plan 24-29 – Finance Development i. Strategic Place Reference: ii. Progress: Ongoing iii. Suggestions: Many of these metrics are included in the reports submitted to the EC and the quarterly report submitted by the ED d. Strategic Plan 24-29 – Marketing i. Strategic Place Reference ii. Progress: Ongoing iii. Suggestions: National Committees involved in marketing to submit metrics referencing the Strategic Plan. e. Strategic Plan 24-29 – Membership i. Strategic Place Reference ii. Progress: Ongoing iii. Suggestions: National Committees involved in membership to submit metrics referencing the Strategic Plan. f. Strategic Plan 24-29 – Governance i. Strategic Place Reference ii. Progress: Ongoing iii. Suggestions: PPM update committee meeting being attended by SPC members and assisting with updates as needed.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Strategic Planning Council

g. Assist Chair and Finance committee i. Strategic Place Reference: ii. Progress: Ongoing. Continued presence at monthly meetings. iii. Suggestions: none h. Serve as a resource for EC, Committee Chairs, Regional Directors and National Headquarters i. Strategic Place Reference: ii. Progress: Ongoing. Have had physical and/or virtual presence during NLI this year and participation on committee meetings as well as presence at AMEC iii. Suggestions: None i. Present Report to HOD i. Strategic Place Reference: ii. Progress: MET iii. Suggestions: II. Internal Affairs a. 1st quarter SPC meeting i.

8/15/2024 b. 2nd quarter SPC meeting a. November 6, 2024 c. 3rd quarter SPC meeting a. February 24,2025 d. Code of Conduct Review Committee Meeting a. 5/30/2024 III. External Affairs a. Events Attended

a. 11/7/24, North Carolina Central University MAPS Panel, Durham, NC b. 6/7-9/2024 June NLI

b. Meetings and Conference Calls a. BOD teleconference a. 6/23/24 - EC Meeting b. 7/1/24 - Special BOD meeting b. SPC Calls a. 8/15/24 – SPC quarterly meeting c. Individual meetings within SNMA

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Strategic Planning Council

Submitted,

Nathan Lott, DO FACOI Chief Planning Council Member Strategic Planning Council 2024-2025

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

Region I Director Report Not submitted at the time of compilation.

April 16-20, 2025 St. Louis, MO

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director (II)

End of the Year Report- AMEC 2025 April 16-20, 2025 St. Louis, MO End of Year Report

I.

Regional Officers a. Regional Director: Diamond Coleman, Carle Illinois College of Medicine b. Associate Regional Director: Natalia Alston, Saint Louis University School of Medicine c. Associate Regional Director: Elisheba Odei, University of Illinois College of Medicine at Chicago d. Treasurer: Ashley Jones, Saint Louis University School of Medicine e. Secretary: Vanessa Blanco Kansas City University- Joplin Osteopathic Medical School f. Political Advocacy: Noni Meadough, Ponce Health Sciences University g. MAPS Liaison: Yaser Al Rawi, University of Missouri h. Parliamentarian: Brittany Morris, Rosalind Franklin University of Medicine and Science i. Pre-Medical Liaison: Yanci Almonte, University of Wisconsin- Madison j. Community Service Liaison: Adedoyin Dada, University of Illinois College of Medicine at Chicago k. Osteopathic Liaison: Morgan Harris, Kansas City University- Joplin Osteopathic Medical School l. Research Liaison: Maggie Benson, University of Kansas Medical Center m. Technical Director: Yaa Ofori-Marfoh, Rush Medical College n. Pipeline Regional Liaison: Courteney S. Pugh, Rush Medical College o. RALD Intern 2024-2025: Jada Lee, Washington University in St. Louis

II.

Incorporation a. Name: Student National Medical Association Region II b. Location: Washington D.C. c. Date: June 26th, 2006 d. Renewal Date: 4/2025 Finances a. Tax Status i. Filing Type: 990N ii. Filing Date: November 2022 iii. Filing State: Illinois b. Last date of submission of bank account information to NT i. August 2023 Year Long Goals a. Goal #1: Sustain previous established programming established by Immediate Past RD2 i. Summary of work completed Progress 1. Who is involved in the completion of the goal? a. All board members 2. What are the next steps and when will they be completed?

III.

IV.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director (II)

a. Relay the EOY Report goals to each board member at the next regional executive board (REB) meeting on 5/19. b. Programming to be continued: i. Newsletter + social media Engagement ii. “Saturday Spotlight Series” to highlight chapters of the month iii. “R2 Talks” iv. Quarterly “1-on-1" CP calls b. Goal #2: Ensure that all of the active chapters in my region remain active and HOD eligible i. Summary of work completed 1. Who is involved in the completion of the goal? a. RD, Secretary 2. What are the next steps and when will they be completed? a. Send constant reminders via emails and GroupMe to individual Chapter Presidents regarding CUF/QFS/CRF. I have also provided open invitation for chapter presidents to meet with me via Calendly to decrease any communication barriers. b. Enacting fees for missing Chapter President Meetings c. Goal #3: Plan a successful RMEC 2024 that emphasizes pre-medical programming to increase MAPS and high school participation i. Summary of work completed 1. Who is involved in the completion of the goal? a. All board members with an emphasis on RD, ARD, Treasurer, MAPS Liaison 2. What are the next steps and when will they be completed? a. Complete on November 1, 2024 with UICOM-Chicago. d. Goal #4: Reintroduce regional fundraisers and explore sponsorships to earn nonconference related revenue and increase financial support available for regional members i. Summary of work completed 1. Who is involved in the completion of the goal? a. RD, Treasurer, Tech director 2. What are the next steps and when will they be completed? a. Continue evaluating logistics regarding how to develop a region 2 website b. A budget has been developed for this initiative, and we were able to purchase and sell sweatshirts designed by a Region 2 SNMA board member c. Sponsorship packets were distributed and yielded less than the projected amount in donations at RMEC 2024.

3. Strategic Plan Reference (required) a. Finances & Development || Goal #4 || Objectives #8 SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director (II)

4. Corporate/Executive Agenda Reference (if applicable) a. All board members are required to maintain their sharepoint folder up to date and a quarterly check-in is done for accountability b. Request that secretary and parliamentarian review that these documents are updated and maintain a file with said documents to ensure they are available for use during transitions c. To be completed throughout the year e. Goal #5: Increase Osteopathic school representation in the region and RMEC i. Summary of work completed 1. Who is involved in the completion of the goal? a. RD, Osteopathic Liaison 2. What are the next steps and when will they be completed? a. Complete on November 1, 2024 with UICOM-Chicago. Had 2 sessions geared specifically towards DO students in the medical track. f. Goal #5: Provide mentorship for MAPS and Pre-med students in Region II. i. Summary of work completed 1. Who is involved in the completion of the goal? a. Pre-Medical Liaison and MAPS Liaison 2. What are the next steps and when will they be completed? a. Pairings finalized at the beginning of the Fall semester with MAPS and SNMA chapter pretendent's in the region to sign up to be paired with one another. As of now, we have 45 mentees and 33 mentors signed up. g. Goal #6: Increase regional programming efforts for students in Region II. 1. Who is involved in the completion of the goal? a. Region II Board + Chapter Presidents and Members 2. What are the next steps and when will they be completed? a. Organizing programming for January-AMEC 2025 V.

VI.

Objectives (TLDR version of your report) a. Past Quarter i. Successful succession planning. b. Upcoming Quarter: i. Increase region II programming regarding away-applications, matching competitively alternative career options and the impacts of SCOTUS. ii. Regional Elections iii. Patagonia/Eddie Bower Fundraiser at AMEC 2025 Internal & External Affairs a. Events and Meetings Attended i. RMEC 2024 – 3/27-24/1/2024 – New Orleans ii. RD Monthly Meetings – 2nd Sunday at 4pm SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director (II)

iii. iv. v. vi. vii. viii. ix. x. xi.

RD-ARD Check-in – Every 2nd Tuesday at 8pm Regional E-Board Meetings – 3rd Sunday at 6:00pm Regional Chapter President Meetings – 3rd Sunday at 8:30pm Regional MAPS Chapter President Meetings – 4th Sunday at 8:00pm RMEC 2024 Planning Meeting- 3rd Sunday at 7:30pm Sep NLI – 9/13/2024-9/15/2024 – Darthmouth RLI- 9/28/2024 RMEC- 11/1/2024 Jan NLI – 1/17/2025-1/19/2025 – University of Memphis

b. Upcoming i. RD Monthly Meetings – 4th Sunday at 4pm ii. Regional E-Board Meetings – 3rd Sunday at 6:00pm iii. Regional Chapter President Meetings – 3rd Sunday at 8:30pm iv. Regional MAPS Chapter President Meetings – 4th Sunday at 8:00pm v. RD-ARD Check-in – Every 2nd Tuesday at 8pm vi. Convention Planning Monthly Meetings – 2nd Wednesday at 6:30pm vii. Meetings with each board member individually viii. Alternative Career Paths w. Brittany Scott- TBD ix. Away Rotations/ Match Panel w. CPASS Foundation- TBD

VII. VIII. IX.

Announcements a. N/A Discussion a. None Recommendations a. None

Submitted Diamond Coleman MS

Chapter Name

Appendix A/B SNMA Chapter Roster/MAPS Chapter Roster Active*

Email

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director (II)

University of Chicago Pritzker School of Medicine Northwestern Feinberg School of Medicine University of Illinois Chicago College of Medicine University of Illinois at Rockford Rush University Medical College Loyola University Stritch School of Medicine Rosalind Franklin University – Chicago Medical School Southern Illinois University School of Medicine University of Iowa Carver College of Medicine St. Louis University School of Medicine Washington University St. Louis School of Medicine A.T Still University College of Osteopathic Medicine University of Kansas School of Medicine Kansas City University of Medicine and Biosciences Kansas City University of Medicine and Biosciences Joplin Creighton University College of Medicine University of Missouri Kansas-City University of Missouri College of Medicine University of Minnesota School of Medicine Mayo Medical School

*

uchicago@snma.org

*

northwestern@snma.org

*

uiccom@snma.org

Medical Wisconsin

*

College

of

uoillinois@snma.org *

rush@snma.org

*

loyola@snma.org

*

chicagofranklin@snma.org

*

siusom@snma.org

*

uiowa@snma.org

*

slusom@snma.org washu@snma.org

*

atsukcom@snma.org

*

kumc@snma.org

*

kansascityu@snma.org

*

kcujoplin@snma.org

cusom@snma.org mizzoumed@snma.org *

mizzoumed@snma.org

*

minnesota@snma.org mayo@snma.org mcwsnma@gmail.com

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director (II)

University of Wisconsin School of Medicine and Public Health Des Moines University University of Illinois at Peoria Chicago College of Osteopathic Medicine Carle Illinois College of Medicine at the University of Illinois South Dakota Sanford School of Medicine Ponce Health Sciences University St Louis University of Minnesota Duluth University of Nebraska School of Medicine Kansas College of Osteopathic Medicine University of Wisconsin – Madison University of Iowa Grinnell College Iowa State University University of Minnesota St. Olaf College St. Louis University University of Chicago University of Illinois at Chicago University of Illinois/Urbana-Champaign Dominican University Northern Illinois University University of Kansas Washington University in St. Louis University of MissouriColumbia Northwestern University

wisconsin@snma.org *

desmoines@snma.org peoria@snma.org

ccomed@snma.org *

cimed@snma.org usdmed@snma.org

*

poncesom@snma.org

*

minnesotamedicalduluth@snma.org

*

nebraskamedical@snma.org

*

kansascollegeosteo@snma.org uwiscmaps@snma.org

*

uiowamaps@snma.org maps@grinnell.edu mapsisu@iastate.edu minnestoamaps@snma.org stolafmaps@snma.rog slumaps@snma.org uchicagomaps@snma.org uicmaps@snma.org unsure dominicanmaps@snma.org unsure kansasmaps@snma.org Maps.wustl@gmail.com unsure northwesternmaps@snma.org

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director (II)

Southern Illinois University at Carbondale Loyola Chicago Macalester College Missouri Southern State new charter Carleton College New Charter Uni. of Nebraska, Omaha New Charter *Active HOD Status previous administrative year

unsure mapsloyalachi@gmail.com unsure Awaiting MAPS Awaiting

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director III

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report

I. Year-Long Goals a. Goal #1 – Transition Regional Officers and Local Chapter Presidents i. Review and update governing documents to reflect passed amendments from AMEC by April, 2024 • Train Region BOD and hold 1:1 meeting with each officer- completed • Train Chapter Presidents per the PPM with the Chapter President Orientation • Purpose- To ensure that all SNMA members have a functional knowledge of SNMA history, mission, organizational structure, and governing policies – continuing ii. Progress- completed iii. Suggestions: carry this same goal into next year b. Goal #2 – Become intentional about supporting medical students in Region III i. Implement regular programming across the region that centers around students’ academic and mental health needs, specifically as it relates to USMLE and COMLEX exams ii. effectively advocate for issues affecting underrepresented minority medical students, minority health disparities, and health equity especially through out HPLA Liaison iii. develop an effective and long-standing external affairs structure for the development of partnership with other external parties such as The Princeton Review and other region 3 sponsors – Signed contract, Kaplan- signed contract. iv. Progress: completed v. Suggestions: carry on this same goal into next year c. Goal #3 – Strengthen our Alumni network i. Keep our alumni directory up to date for the region to maintain a network for medical and pre-medical students – in progress ii. Establish a method for established alumni and NMA members to donate funds towards the regional account. – need to establish iii. Alumni recognition and monthly spotlight in newsletter and on Instagram – monthly- completed iv. Communicate with our alumni via our Facebook group/Instagram to increase

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director III

engagement – need to establish Progress: some have been completed, some are in progress, some need to be established vi. Suggestions: work to establish the things we were unable to this year. v.

d. Goal #4 – Diversify regional income streams and increase fundraising efforts. i. Continue generating revenue via merchandize sales. – completed ii. Establish lasting relationships with community partners throughout the region who align with our mission – continuing iii. Prospect and cultivate longstanding relationships with corporate, government, and community partners-need to establish iv. Progress: some completed, some in progress v. Suggestions: continue to find additional funds of income, possibly incorporate grants into the philanthropy fundraising chair position e. Goal #6 – Support and Mentor MAPS Members i. Work with ARDs and MAPS liaison to strengthen the SNMA x MAPS pipeline – in progress ii. Plan and execute the 4th annual MAPS Conference – completed (February MAPS track at RLI) iii. Develop a streamlined process for MAPS chapters to request support from the Hine’s Endowment and secure consistent funding to prevent the need for chapters to replace those funds – needs to be established iv. Continue the Matriculation Prep Initiative with year-long support alongside the academic affairs liaison to undergraduate MAPS members along the application process. Programs include Personal Statement and Secondary Essay Review Initiative, MCAT test prep, Mock Interviews, and Application Reviews – comepleted alongside out partnerships with The Princeton Review and Kaplan v. Strategic Plan GOAL : To facilitate long-range career planning and professional development for the SNMA membership through external exposure and internal programming- continuing vi. Progress: most completed, some continuing vii. Suggestions: diversity resources for our members, try to establish a Uworld relationship f.

Goal #7 – Incorporate leadership development for regional and local officers i. Enlist regional officers to help recruit regional members to engage in the leadership within the SNMA on the local, regional and national levels. – completed ii. Empower officers to be innovative in their pursuit to fulfill the mission of SNMA - Continuous iii. Plan series of workshops around chapter bylaws and Roberts Rule of Order –

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director III

completed iv. Plan and execute RMEC/RLI 2024-2025- RMEC completed, RLI completed v. Strategic Plan GOAL : To ensure that all SNMA members develop skills that are characteristic of effective leaders within and outside of the medical fieldcompleted vi. Progress: most have been completed vii. Suggestions: continue what we have been doing regarding leadership development. g. Goal #8 – Focus on reclamation, retention, and engagement of chapters and local members. i. Show chapters and members our support and recognition through our “chapter of the month” initiative as well as scholarships and grants- completed ii. Implement hybrid conferences (RLI) to overcome the geographical constraints our members face with travel – February 2025 completed iii. Strategic Plan GOAL: To provide members with benefits that are in line with the mission of SNMA, that will enhance member education, that will facilitate the attainment of member career goals, and that are easily accessible – grants, scholarships, test resources h. Goal #9 – Support Community Service efforts throughout the region i. Increase adherence to the national community service protocol throughout the year- completed ii. Utilize AstraZeneca grant to support our local chapters in their community service initiatives. – Completed iii. Partner with other community service organizations within the region to increase our reach of service such as be the match. – completed iv. Strategic Plan : To ensure that individual and chapter involvement in national programmatic initiatives and national community service protocols are standardized and accurately documented- in progress v. Progress: mostly completed vi. Suggestions: continue to work on the strategic plan i.

Goal #10 – Increase awareness of health policy and legislative efforts to become better advocates i. Raise and maintain awareness of national and regional policy decisions that affect patient care and public health in our region- completed ii. Continue to create bi-weekly posts on our social media platforms to communicate Health policy, public health, and legislative concerns to member and non-member followers.- needs to be established iii. Provide resources such to encourage Region 3 to make a strong showing in their

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director III

state and local elections this year by participating in the voting process- completed iv. Emphasize the importance of voting in local and state elections for each chapter via social media campaigns and infographics- completed v. Increase Region 3 members’ participation in local advocacy, public health, health policy initiatives that affect SNMA related concerns in their various communities.completed

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director III

vi.

Strategic Plan GOAL: To effectively advocate for issues affecting underrepresented minority medical students, minority health disparities, and health equity. vii. Progress: mostly completed viii. Suggestions: make this a year round initiative and be more intentional i.

j.

Goal #11 – Increase research participation i. Plan a series of workshops centered around getting started in research.- completed ii. Increase participation in Regional Research Presentation at RMEC 2024.completed iii. Establish and share database of research and shadowing opportunities- need to be established iv. Strategic Plan GOAL. To support the SNMA membership in its academic and research endeavors and successes. – completed v. Progress- mostly completed vi. Suggestions: build on a research database

Goal #12 – Improve communication efforts between the National BOD, R3 BOD, and local chapters i. Monthly regional newsletter distribution- completed ii. Strategic Plan GOAL To optimize communication from the national and regional levels to chapters and members- completed iii. Progress- completed iv. Suggestions- remain consistent II. Internal Affairs a. Events Attended i. Sept 19-21 NLI ii. Nov 1-3 Region 3 RMEC iii. Feb 1-2 Region 3 RLI b. Meeting and Conference Calls: i. March 27th AMEC BOD meeting ii. March 27th AMEC CPC Meeting iii. March 28th Region III Town Hall iv. March 29th Region 3 Elections v. March 31st AMEC BOD meeting vi. April 14, 2024 – Region 3 Officer Transition Meeting and Region 3 Chapter Presidents Call vii. May 5th, 2024 Region 3 BOD Call and Region 3 Chapter Presidents Call viii. 5/6/24 RD3 and DRC one on one ix. 5/7/24 RD3 and Osteopathic liaison & RD3 and HPLA one on ones x. 5/12/24 RD3 and MAPS east, academic affairs alumni affairs one on ones xi. 5/13/24 RD3 and Webmaster and Fundraising corporate account care one on ones

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director III

xii. xiii. xiv. xv. xvi. xvii. xviii. xix. xx. xxi. xxii. xxiii. xxiv. xxv. xxvi. xxvii. xxviii. xxix. xxx. xxxi. xxxii. xxxiii. xxxiv. xxxv. xxxvi. xxxvii. xxxviii. xxxix. xl. xli. xlii. xliii. xliv. xlv. xlvi. xlvii. xlviii. xlix. l. li.

6/3 Region 3 BOD meeting 6/3 Region 3 SNMA & MAPS CP meeting 6/6 Pre NLI BOD meeting 6/25 Grants, Budget and Disbursement Meeting 6/27 RMEC Planning Meeting 6/30 RD Monthly Meeting 7/1 Special BOD meeting 8/4 Region 3 BOD meeting 8/3 Region 3 SNMA & MAPS CP Meeting 8/15 RMEC Planning meeting 8/18 Monthly CSC meeting 8/21 Region 3 CSC 8/27 PMI Leadership Team Meeting 9/1 AZ grant meeting 9/3 PMI general body meeting 9/3 RD3 and RRL one on one 9/13 RDs meeting 9/16 RD3 and RT3 meeting 9/17 RD3 and Academic affairs meeting 9/17 RD3 and Philanthropy fundraising travel grant meeting 9/25 RMEC planning meeting 10/2 RMEC planning meeting 10/6 Region 3 BOD meeting 10/6 Region 3 Chapter presidents meeting 10/10 RMEC planning meeting 10/18 RMEC planning meeting 10/25 RMEC planning meeting 10/28 RMEC planning meeting 11/5 PMI general meeting 11/12 HOD overview 12/9 RD3 and VCOM meeting RLI check in meeting 1/18 - 1/19 National BOD meeting 1/26 RD monthly meeting 1/26 CSC meeting 1/28 region 3 RLI planning meeting 2/5 RD3 transition meeting 2/9 membership committee meeting 2/16 special BOD meeting 2/23 HOD prep session

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director III

lii. 2/25 RD3 transition meeting liii. 3/2 Region 3 BOD monthly meeting liv. 3/2 Region 3 CP meeting III. External Affairs a. Events Attended b. Meetings and Conference Calls i. Finance group ii. 8/12 Kaplan meeting iii. 8/14 The Princeton Review iv. 8/19 Sketchy meeting v. 9/11 Kaplan meeting vi. 9/23 NMDP (Be the Match) meeting Announcements c. None at this time IV. Recommendations a. None at this time

Chukwudumebi Atuegbu Region III Director Student National Medical Association Region3director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region 4 Director

2025 Annual Medical Education Conference April 16th – 20th, 2025 St. Louis, MO End-of-Year Report

I. Progress on Year-Long Goals a. Goal #1: Increase regional programming to include 2 pre-medical events and 2 medial student events to offer Region IV members opportunities for academic and political enrichment i. Progress: Goal Achieved!

1. Fall programming included Next Gen Providers: Networking and Mentorship for Aspiring Physicians” a virtual pre-medical event that informed participants of the different avenues to medical school and provided one on one networking experience.“I Vote” a social media series dedicated to spreading awareness to members about voter registration deadlines, absentee ballot applications, and encouraging voter turnout in the election.

2. Spring Regional Programming included Regional Interest meeting, Failing Forward a two part virtual event dedicated to highlighting students who have overcame their downfalls to succeed in their medical journeys. Motherhood in Medicine, a panel discussion featuring two physicians and their journey with having children in medicine. ii. Suggestions: Incorporate 2 events per semester and align them with the general undergraduate program and medical schools b. Goal #2: Increase chapter engagement with the region and within their local community i. Progress: 8 chapters have won the “Chapter of the Month” award that is presented at each monthly Chapter Presidents meeting. This has increased excitement about participation. The AztraZeneca grant funding has also encouraged more engagement among members. ii. Suggestions: Continue to select a chapter of the month based on the monthly chapter reports. This was an excellent opportunity for Presidents to gain recognition for their hard work. c. Goal #3: Raise funding to facilitate a robust RMEC 2025 and offer financial assistance to Region IV members needing help with academic resources due to anti-DEI legislation

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region 4 Director

i.

Progress: Goal achieved! RMEC 2025 was a success with ample fundraising. The region was able to give 10 $200 scholarships to premedical and medical attendees. ii. Suggestions: Continue to actively purse returning exhibitors for the next RMEC, potentially raise the amount of RMEC scholarships based on funding II. Internal Affairs a. Events Attended Events Attended i. 1/12- Regional Interest Meeting ii. 1/ 23- Failing Forward Part 1 iii. 2/16 – Motherhood in Medicine b. Meetings and Conference Calls: 9/15/24- Chapter Presidents Meeting and Executive Board Meeting 10/4/24- Meeting with ARDs 10/20/24- Chapter Presidents and Executive Board Meeting 10/22/24- RMEC Committee 11/5/24- Meeting with ARDs 11/15/24 – Chapter Presidents and Executive Board Meeting 12/8/24- RD meeting 12/15/24- Chapter Presidents and Executive Board Meeting 1/12/25- RMEC Meeting 1/18/25- RMEC Meeting with committee 1/24/25- Community Service Meeting 1/30/25 – Chapter Presidents and Executive Board Meeting III. External Affairs a. Events Attended i. 1/18 – January NLI b. Meetings and Conference Calls i. 2/23 HOD Prep Session IV. Announcements a. We had a successful RMEC with over 90+ attendees spanning from South Carolina, North Carolina, Alabama, Georgia, and the Caribbean V. Suggestions for future a. Reach out to previous RMEC exhibitors early in the RMEC process b. Continue to support Chapter Presidents with monthly recognition c. Continue to increase the amount of RMEC and AMEC scholarships VI. Recommendations a. N/A

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region 4 Director

Signed,

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

2025 Annual Medical Education Conference April 16th – April 20th, 2025 Location: St. Louis, MO End-of-Year Report 2025 I.

Regional Officers a. Regional Director: Nikkisha Mills, Wayne State University School of Medicine b. Assistant Regional Director I: Sinclaire Davis, University of Cincinnati College of Medicine c. Assistant Regional Director II: Semiat Shafau, Michigan State University College of Osteopathic Medicine d. Secretary: Nyla Hart, Western Michigan University Homer Stryker M.D. School of Medicine e. Treasurer: Ifeanyi Ekpunobi, Case Western Reserve University School of Medicine f. Webmaster: Ibukunoluwa Omole, Michigan State University College of Human Medicine g. Parliamentarian: Vacant h. MAPS Liaison: Vania Opoku, Northeast Ohio College of Medicine i. Political Advocacy Liaison: Donovan Dennis, Michigan State University College of Human Medicine j. Research Liaison: Chidera Nosiri, Case Western Reserve University School of Medicine k. Community Service Liaison: Monica Hill, Michigan State University College of Human Medicine l. Premedical Representative: Naa Shidaa Korley, The Ohio State University m. Pipeline Regional Liaisons: Quynh Tran, Michigan State University College of Human Medicine

II.

Incorporation a. Name: Student National Medical Association Region V, Inc. b. Location: Washington, D.C. c. Date: June 26th, 2006 d. Renewal Date: April 1, 2025 Finances a. Tax Status 1. Filing Type: Form 990-N 2. Filing Date: January 2024 3. Filing State: Washington, D.C. 4. Current Status: Completed b. Last date of submission of bank account information to NT: February 2024

III.

IV. Year Long Goals Goal #1: STRUCTURE and INTERNAL COMMUNICATION 1. PLAN: Improve overall structure, organization, and communication within Region V among Regional Board members and within chapters. a. Implement standardized processes via the utilization of forms and templates to document meetings and goal progress within the region and local chapters in alignment with national policies and procedures. b. Maintain an updated roster and contact information for the Region V Executive Board and SNMA/MAPS Chapter Presidents and MAPS Liaisons in addition to improving communication methods and avenues with chapter presidents which has been effective for this 2024 executive board transition. c. Provide each chapter with the official Region V Chapter President Transition PDF

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

Document and Presentation Document to standardize CP transitions. d. Monthly conference calls with Region V Board and Chapter Presidents. e. Assistant Regional Director and PMR to hold quarterly check-ins with SNMA and MAPS Chapter Presidents f. Improve any organizational systems or recording processes currently in place for secretary, which includes extending the expiration date for meeting recordings.

2. PROGRESS a. ARD I & II were tasked with updating the roster during quarterly meetings since transitioning. b. Contact information of all entering executive board members have been documented and shared. c. GroupMe groups have been updated with current MAPS members, SNMA Chapter Presidents, and the new executive leadership members to continue effective communication. Transitions of Chapter Presidents are shared here as well. d. Monthly meetings with Region V Board and Chapter Presidents will continue with proper documentation via Region V Secretary. e. Email turnaround time needs improvement.

3. NEXT STEPS a. Provide planning support to RLI and RMEC hosting chapters. b. Continue good communication with new Region V Board via text and GroupMe. c. Communicate with newly chartered MAPS chapters and provide a great deal of support while starting up their chapters.

Goal #2: STRENGTHENING REGIONAL RELATIONSHIPS 1. PLAN: Strengthen relationships between Executive Board and Chapter Presidents a. Work closely and communicate with each of the Region V Chapter Presidents to ensure they are supported at their institution and within Region V in order to assist them in reaching their yearly goals. b. Create inter-regional networking events to foster a sense of community and support for all chapters, especially those who are small or lack institutional support. c. Maintain excel file with updated chapter of the year points. d. Maintain regional GroupMe to improve direct communication, in addition to reaching out to chapters individually.

2. PROGRESS a. Chapter Presidents communicate with ARD I & II via one-on-one’s which occur quarterly. b. Chapter Presidents expressed interest in showcasing events that they have put on at their institutions. To address this, ARD II is working with our regional secretary and tech director to include SNMA chapter achievements and relevant news on our social media pages and in our newsletter. c. Region V Secretary is tasked with tracking chapter of the year points. d. GroupMe communication has been the best form of communication and thus will continue to be used in conjunction with monthly meetings.

Goal #3: INCREASED FUNDING and GRANT OPPORTUNITIES 1. PLAN: To ensure that all financial endeavors are organized resulting in a net positive balance at the end of the 2024-2025 fiscal year, with an increase in revenue. d. To provide grant support and funding opportunities to Region V members. e. Continue regional scholarship opportunities for Pre-Medical student MCAT Prep f. Ensure that all region treasures are aware of their duties and have the forms and

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

resources they will need. g. Timely reminders of grant deadlines, chapter dues deadlines, and QFS submission deadlines. 100% timely submission goal. h. Timely filing of regional taxes and payment of regional dues.

2. NEXT STEPS i. Interest has been expressed in structing a Hinds funding GroupMe chat and Region V PMR has taken on the task of piloting this. j. Regional dues emphasized at monthly meetings. k. All form submission deadlines are discussed at every monthly meeting. l. RMEC sponsorship excel sheet has been shared with ARD I to aid with reaching out to potential sponsors in the coming months.

3. PROGRESS a. Hinds fund GroupeMe is in progress b. RMEC 2025 was successful. Region V ended with a net gain overall.

Goal #4: COMMUNITY SERVICE 1. PLAN: Engage and empower Region V to participate in community service activities both locally and across the region. a. Support each SNMA chapter’ s community serv ice liaison ( CSL), in their efforts to implement the national protocol within their chapter through the use of in-person and virtual chapter lead community service workshops. b. Increase participation in community service. c. Work closely with the Region V executive board, National CSL and National Executive Board to create innovative ways to impact communities through service. d. Ensure that all chapters submit monthly CS protocol by stated deadline. e. Holds monthly regional CSL meetings to update chapters regarding monthly CSL protocols.

2. NEXT STEPS a. Create a regional day of service event for all chapters to participate in. To be completed by Region V’s Community Service Liasion.

3. PROGRESS a. The AstraZenca grant funds were used and documented accordingly.

Goal #5: PRE-MEDICAL and POST-BACCALAUREATE SUPPORT PIPELINE 1. PLAN: Retain current number of active MAPS chapters; Renewal of inactive MAPS chapters; Provide financial support for educational and conference related expenses; Enhance communication between SNMA and MAPS chapters m. Support MAPS chapters to become and/or remain HOD-eligible. n. Provide incentives to encourage chapters to submit all quarterly documentation in a timely manner and maintain active membership. o. Encourage attendance of MAPS chapters and MAPS Liaisons at regional and national conferences. p. Provide funding for MAPS Chapter Presidents to attend regional and national conferences.

2. PROGRESS a. PMR has been successful in facilitating communications and conversations with MAPS Chapters. b. Increase communication for form due dates and submissions. c. Blueprint MCAT Scholarships were granted to select registered MAPS attendees at RMEC. 3. NEXT STEPS

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

i. Support PMR on the initiative to host monthly webinars for MAPS Chapters with discussions on different topics as it relates to physician shadowing, MCAT and medical school applications.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

Goal #6: HIGHSCHOOL OUTREACH 1.

PLAN: Increase awareness of PMI within region, and expand high school tracks for RMEC 2025 a.

To continue further expanding high school tracks for RMEC 2025 b.

To collect PMI tools and programs from established regional PMI leaders. c.

Collaborate with regional chapter to launch PMI programs within each SNMA chapter in Region V. 2.

PLAN: We were unable to secure a hosting institution for RMEC 2025 and proceeded with hosting RMEC as an E-board and it was a success. a.

High school student track was highlighted in our programming and students were in attendance.

Goal #7: NMA MENTORSHIP 1.

PLAN: Improve relationship between SNMA Region V and NMA Region IV a.

Increase SNMA presence at NMA events and workshops; Invite NMA leaders to participate in Region V Conferences. b.

Develop opportunities for students in SNMA Region V to engage in mentorship with NMA members within Region IV. c.

Launch an official Region V mentorship program to pair regional members with physician mentor.

2.

PROGRESS a. Open communication established with Dr. Dionne Hart of NMA Region IV and official introduction at the NMA Conference in August 2024 in New York. b. Plans to attend National NMA Conference in July 2025 in Chicago.

3. NEXT STEPS c. Continue open communication with NMA members and the Detroit Medical Society (DMS) who are also NMA members. DMS meetings resumed in February 2025. d. DMS to host Region IV NMA meeting later this year. I plan to be in attendance.

Goal #8 ENHANCING SNMA LEADERSHIP SKILLS WITHIN REGION V 1.

PLAN: Strengthen leadership skills and knowledge of SNMA among chapters a.

Utilize national updates and SNMA trivia at monthly CPC to encourage review of PPM and By- Laws. b.

Educate Region V Chapter Presidents about Roberts Rules of Order and encourage members to use Roberts Rules in meetings.

2.

PROGRESS a.

Sessions at RLI 2024-2025 were used to educate SNMA and MAPS Chapter accordingly (i.e. SNMA 101). b.

Continue to implement SNMA trivia in chapter president’s meetings and award COTY points to chapters who agree to recite the mission statement.

3.

NEXT STEPS a.

Elect a regional parliamentarian to support the region. b.

Submit by-laws amendment to the national parliamentarian for review and update.

Goal #9: INCREASE PARTICIAPTION IN REGIONAL AND NATIONAL RESEARCH 1.

PLAN: Increase awareness of research opportunities for Region V; Host annual research forum at the Region V Medical Education Conference (RMEC) a.

Collaborate with University of Cincinnati College of Medicine SNMA chapter to host the Region V RMEC. b.

Allow pre-medical and medical students an opportunity to showcase their research findings.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

Encourage Region V participation in the Annual Medical Education Conference (AMEC) research forum in 2025.

2.

PROGRESS a.

Reinforce the importance of attendance at RMEC and RLI, at monthly and one-onone meetings with appropriate chapter presidents. b.

RLI and RMEC were hosted at University of Cincinnati on September 7, 2024 and February 8th, 2025, and hosted by the University of Cincinnati SNMA Chapter and Region V executive board, respectfully c.

Wright State University School of Medicine will be revisited for a third time and requested to host RMEC for the upcoming 2025-2026 school year. d.

University of Toledo College of Medicine is next in line and has agreed to host RLI 2025. Chapter president has been contacted and agreed to provide dates and themes to be voted on at RMEC 2025.

Goal #10: POLITICAL ADVOCACY 3.

PLAN: Increase awareness of HPLA, student advocacy, and the Mobilize and Activate Advocacy Manual within Region V. a.

Provide information and resources on voter registration in Ohio, Indiana, and Michigan to medical students. b.

Provide educational resources on how to hold voter registration drives to members of the Region V HPLA committee. c.

Provide information and resources on voter registration in Ohio, Indiana and Michigan to medical students d.

Plan at least one “intro to advocacy” presentation/event for the region 4.

PROGRESS a.

Planning of an “intro to advocacy” presentation/event to be spearheaded by our region V Political Action Liaison was a success 5.

NEXT STEPS a.

Brainstorm on how to provide support to chapters regarding regional and national DEI initiatives. c.

V. Events a. Attended i. Region V Leadership Institute (RLI)- September 6th-7th; Cincinnati, OH ii. Regional Director’s Monthly Meeting- 4th Sunday of every month iii. Region V SNMA Chapter President’s Meeting- 2nd Sunday of the month iv. Region V Executive Board Meeting- 2nd Sunday of the month v. New RD Onboarding Meeting April 14 th vi. June NLI; Washington D.C.- June 7th - 9th vii. BOD Onboarding Session- May 19th viii. National Medical Association (NMA) Annual Convention & Scientific Assembly; New York Times Square- August 3rd-5th viiii. Region V RMEC- February 8th-9th; Cincinnati, OH x. January NLI BOD Meetings- Saturday, Jnauary11th & Sunday, January 12th, 2025. xi. HOD Session- Sunday, February 23rd b. Upcoming i. Regional Directors Meeting- 4th Sunday of the month ii. Region V SNMA Chapter Presidents Meeting- 2nd Sunday of the month iii. Region V Executive Board Meeting- 2nd Sunday of the month iv. Annual Medical Education Conference (AMEC) 2025- April 16th-April 20th; St. Louis, MO

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

VI. Announcements: None.

VII. Discussion: n/a VIII. Recommendations: n/a

Submitted,

Nikkisha M. Mills Nikkisha M. Mills M.S. MD Candidate 2027 2023-2025 Region V Director

Appendix A/B SNMA Chapter Roster/MAPS Chapter Roster SNMA Chapters Chapter Name Case Western Reserve University School of Medicine Central Michigan University College of Medicine Indiana University School of Medicine Marian University College of Osteopathic Medicine Michigan State University College of Human Medicine Michigan State University College of Osteopathic Medicine Northeastern Ohio Medical University Oakland University William Beaumont School of Medicine Ohio State University College of Osteopathic Medicine Ohio University (Heritage) College of Osteopathic Medicine University of Cincinnati College of Medicine University of Michigan Medical School University of Toledo College of Medicine and Life Sciences Wayne State University School of Medicine

Active* *

Email casewestern@snma.org

* *

cmucom@snma.org indiana@snma.org

*

marianuniversity@snma.org

*

msuchm@snma.org

*

msucom@snma.org

* *

neomed@snma.org ouwb@snma.org

*

osumed@snma.org

*

oucom@snma.org

* * *

cincinnati@snma.org umich@snma.org utoledo@snma.org

*

waynestate@snma.org

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

Western Michigan Homer Stryker MD School of Medicine Wright State University Boonshoft School of Medicine

MAPS Chapters Chapter Name

Bowling Green State University Cleveland State University Denison University Depauw University Earlham College Eastern Michigan University

Grand Valley State University

Indiana University, Bloomington Indiana University - Northwest Indiana Univeristy - Purdue University Indianapolis (IUPUI) John Carroll University Kalamazoo College Kent State University Miami University Michigan State University

*

westernmichiganuniversity@snma.org

*

wrightstate@snma.org

Active*

*

*

Email

bgsumaps@snma.org clevlandstateuniversity@snma.org TBD depauwmaps@snma.org ecmaps@snma.org easternmichiganu@snma.org

*

TBD

* *

indianamaps@snma.org TBD indianapurdue@snma.org

* * *

TBD TBD kentstateuniversity@snma.org miamiuniversitymaps@snma.org MichiganStateMAPS@snma.org TBD

*

TBD

Oakland University

Oberlin University Ohio Northern University Ohio State University Ohio University Olivet College, Olivet, MI University of Akron Central Michigan University College of Medicine Ball State University Bowling Green State University Case Western Reserve U Maps Central State University University of Cincinnati University of Dayton University of Michigan – Ann Arbor University of Michigan – Dearborn University of Michigan – Flint University of Toledo

TBD OhioStateMAPS@snma.org * *

* * * * * * * * *

OhioUniversityMAPS@snma.org TBD uakronamaps@snma.org centralmichiganmaps@snma.org ballstatemaps@snma.org bgsumaps@snma.org cwrumaps@snma.org TBD CincinnatiMAPS@snma.org TBD UofMAAMAPS@snma.org TBD TBD UtoledoMAPS@snma.org

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of Regional Director V

Wayne State University School of Medicine Western Michigan University Wright State University

*

waynestatemaps@snma.org TBD WrightStateMAPS@snma.org

*Active HOD Status current administrative year

Appendix C Applications for Charter Chapter Name None to Report

SNMA or MAPS N/A

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VI Director, Chukwudalu Ononenyi

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report

I. Progress on Year-Long Goals i. Goal 1 & 2: Support the needs of chapter presidents and regional board members to promote clinical excellence and leadership/ expand

ii. Strategic Place Reference: To support the SNMA membership in its academic and research endeavors and success; To ensure that all SNMA members develop skills that are characteristic of effective leaders within and outside of the medical fields

iii. Progress: In Progress! I encouraged chapter presidents and regional board members to collaborate with each other to spread information about events being held throughout the year. This helped increase attendance for both chapter and regional events held. Both parties were also encouraged to use incentives (gift cards, travel scholarships) that would entice members from near and far to come to events. Members connected with each other during an in-person retreat Regional retreat, sharing ideas that would foster a greater sense of community. iv. Suggestions: Obtain feedback through surveys held once a semester to better understand how to show up for regional board members and chapter presidents.

Goal 3: Establish concrete mentorship and strengthen alumni connections Strategic Place Reference: To ensure that the activities and programming of the SNMA reflect the ethnic diversity of populations underrepresented and underserved in medicine; Ensure that all SNMA members develop skills that are characteristic of effective leaders within and outside of the medical fields

i.

Progress: In Progress. The region has been successful in contacting regional alumni to be speakers during our Regional Leadership institute and our Regional Medical Education Conference.

Throughout the year, connections have been established to guide with event planning for chapter events as well.

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VI Director, Chukwudalu Ononenyi

ii.

Suggestions: Create a log of regional alumni that are willing to be of assistance to future regional board members and chapter presidents. b. Goal 4: Address the needs of underrepresented communities and highlight diversity throughout the region. i. Strategic Place Reference: To ensure that the activities and programming of the SNMA reflect the ethnic diversity of populations underrepresented and underserved in medicine ii. Progress: In Progress! Within the past 2 months, my regional political advocacy liaison has held 3 robust programs, including speakers and games with a chance for members to win prizes, enlightening members of the regio on how to make an impact within our communities in today’s current political climate. iii. Suggestions: provide resource and contact information for underrepresented groups that may be lacking support II. Internal Affairs a. Events Attended i. Regional Retreat: Sept. 29th, 2024 Washington D.C. ii. Region VI RLI: October 12th, 2024 Baltimore, M.D. iii. Region VI RMEC: January 31st – February 1st, 2025 University of Virginia Charlottesville, VA b. Meeting and Conference Calls: i. Regional Business meetings: chapter presidents and regional officers – recurring on the 1st Sunday of each month (September 2024 – March 2025) ii. Regional Retreat: chapter presidents aand regional officers – September 29th, 2024 at SNMA HQ iii. RLI Planning Meetings: RD, ARD, RT, University of Maryland chapter president – recurring every Wednesday until event took place (August 2024 – October 2024) iv. RMEC Planning Meetings: RD, ARD, RT, PAL, PRL, University of Virginia co-presidents – Recurring every Wednesday (October 2024 – January 2025) III. External Affairs a. Events Attended i. June NLI: June 7-9th, 2024 Washington DC ii. September NLI: September 13th-15th, 2024 Hanover, NH iii. January NLI: January 17th-19th, 2025 Memphis, TN

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VI Director, Chukwudalu Ononenyi

b. Meetings and Conference Calls i. RD meetings with other regional directors: Recurring every 3rd/4th Sunday of each month (May 2024 – February 2025) ii. Quarterly BOD meetings: SNMA BOD – (see above NLI dates for meeting dates) IV. Announcements a. none V. Suggestions for Future a. none VI. Recommendations a. none

Submitted,

Chukwudalu Ononenyi, Region VI Director 2024-2026

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

End of Year Report April 16th-20th 2025 AMEC

I.

Regional Officers

Position

Regional Director-Elect Associate Regional Director Secretary Treasurer Conference Planning Chair Parliamentarian

Olasubomi Ajayi Desiree Campbell

School Quinnipiac Frank H. Netter SOM UConn SOM UConn SOM

Sarah Anderson Fleur Kabala Bravada Hill

UConn SOM UConn SOM UConn SOM

Vacant

Vacant

Political Advocacy Liaison

Tiana Clemons

Community Service Liaison Webmaster MAPS Liaison

Alicia Mitchell

Quinnipiac Frank H. Netter SOM UConn SOM

Stephanie Chinwo Dana Rangoonanan

Regional Research Liaison PMI Regional Liaison

Renee Taylor Rochelle Clarke

Premedical Representative Premedical Representative Social Media Liaison

Tiffany Addy Ruth Olujobi Chayanne Gumbs

Director

Name Stacy Bawuah

UConn SOM Quinnipiac Frank H. Netter SOM UConn SOM Quinnipiac Frank H. Netter SOM University of Connecticut Bowdoin College UConn SOM

SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

II.

Incorporation a. Name: Student National Medical Association Region VII Inc. b. Location: 5113 Georgia Ave NW, Washington, District of Columbia 20011-3921 c. Date: June 26, 2006 d. Renewal Date: March 31st, 2025

III.

Finances a. Tax Status: 1. Filing Type: Form 990N 2. Filing Date: March 2025 3. Filing State: Washington DC 4. Current Status: 501© 3 Exempt b. Last Date of Submission of bank account info to NT: 7/15/2023

IV.

Year Long Goals a. Increase Regional Community Building i. Aim: To provide better resources for current and future members of Region VII by promoting community involvement and increasing awareness of opportunities and resources available.

This begins at an individual, local, and regional level. ii. Tasks 1. 1:1 check-in with Chapter Presidents at least 2x a year and per chapter transition – very successful last year (complete) 2. Activities with SNMA Chapters in the same state or area Connect with NMA societies in Region VII 1 Initial meeting with NMA Region 1 Chair 2 Event connections set up in Connecticut and Massachusetts 3 Follow-up with NMA Chair in new year 3. Team bonding activity with regional board (scheduled for AMEC) SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

4. Increase social media engagement & followers (10%) (Complete)

5. Quarterly Region VII Newsletters (deferred to new admin year) v. SPC Goal 4.2.1, 3.1.3, 3.1.2 b. Increase RMEC Sponsorship by 10% and attendance by 50% (Completed Successfully) i. Aim: To assist Region VII members with more funding to attend RLI, RMEC, and AMEC as well as non-SNMA conferences where they would be presenting their work and enhancing their academic excellence ii. Tasks 1. Revamp the SNMA Region VII Sponsorship packet (complete) 2. Review and update Sponsorship email list with a heavy focus on RLI & RMEC locations (complete) 3. Send out packet to 10 new locations per month (complete) 4. Update list of past Region VII Board Members (ongoing/continuing in new admin year) 5. Launch fundraising campaign focused on past Region VII Board members (Launching at AMEC) 6. Launching a “Why RMEC” series and marketing materials including RMEC sessions, specialty programs etc (Complete) 7. Determining M3/M4 liaisons to reach out to class to advertise RMEC conference (Complete) iii. Members involved: ARD, Treasurer, local SNMA RMEC/RLI Hosts iv. SPC Goal 4.2.2, 4.3.2, 2.2.1, 2.2.2, 2.3.1 c. Overturn and update regional documentation (Complete)

i. Aim: Many documents utilized are somewhat outdated relying on information to be passed down via word of mouth and inhibiting our efficiency. We turned over a lot of important documents in the 23-24 SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

year and it my goal to overturn all documents by the completion of my term to ensure the region continues to run effectively ii. Tasks 1. Region VII Director-Elect handbook (ongoing/complete by AMEC) 2. Regional Sponsorships Excel (complete) 3. Regional bylaws (updated yearly) (complete) 4. Chapter President (CP complete 5. Regional Transition Documents 6. RMEC Handbook (Initial checklist complete, will be finalize by AMEC) 7. RLI Handbook (Initial checklist complete, will be finalize by AMEC) iii. Board members involved:All iv. Next steps: 1. Have RD-elect review in preparation of new year 2. Update Region VII Sponsorship Packet v. SPC Goal 5.2.2 d. Community Service Protocol initiatives (Completed)

i. Aim: To provide more funding to our members and expand our network, we have to focus on increasing our funding as a business. This will allow us to not only fund reimbursement to SNMA conferences but outside scholarships where people are presenting, community service endeavors, scholarships, emergency funding for those in need, and more. Funding allows us to continue to support the mission of the SNMA ii. Tasks 1. Determine at least 2 protocols to focus on at RMEC (completed) i TODOR, PMI, Political Advocacy/Voter Registration iii. Board members involved: Community Service Chair iv. iv. Next Steps 1. Discuss protocols at next regional board meeting

v. SPC Goal – 4.5.1, 4.5.2, 4.6.2 SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

e. Gain access to the Hines Account (Ongoing)

i. Aim – To provide additional and necessary funding to MAPS Chapters and members. Unfortunately, this account has been active but difficult to gain access to for over a decade ii. Tasks 1. Reach out to bank to confirm receive of document proofs (resending on 8/31/24 after BOA stamp) iii. Board members involved: MAPS Liaison, MAPS PMR’s iv. Next Steps a Bank did not receive. Resent in March 2025 and awaiting response iv. SPC Goal – 4.2.2 f. Year-long training program for RD-Elect i.

Aim: This position is fairly new and so does not have a standardized way of educating and onboarding an RD-elect.

Having served as the 1st RD-elect, and now having our second, I plan to create a handbook and yearlong timeline that slowly integrates knowledge of the SNMA, PPM, history & structure so that the RD-elect feels fully prepared to take over when the time comes. ii. Tasks 1. Create a yearlong outline of objectives to learn for RDelect (complete) 2. Created structured template for RD-elect to present at RMEC (discussion complete; template discontinued) 3. Quarterly check-ins with RD-elect to review different components (complete) 4. Receive feedback from RD-elect and adjust documents and program as necessary (ongoing) iii. Board members involved: RD-Elect iv. Next Steps 1. Meet w/RD-elect on Tuesday to discuss next steps and receive feedback v. SPC Goal: 4.6.2, 5.2.1, 5.2.2 SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

V.

Objectives

a.

April

1.

2.

Transition new EBoard Set up initial RLI and RMEC meetings 3.

Finalize important transition documents for new board 4.

Launch monthly RD newsletters

b.

June

5.

Release sponsorship packet to sponsors + 10 new sponsors 6.

Finalize and approve regional budget 7.

Onboard current and new chapter presidents 8.

Host a successful RLI

c.

Sept

9.

10.

11.

Hosted successful RLI RMEC launch NMA societies and SNMA/MAPS Chapter gatherings 12. Connecting w/ NMA Region 1 Director

d.

Jan

13.

14.

15. c.

Complete transition documents Gain access to Hines account Transition new RD

Internal Affairs

1. Events i. Past 1. AMEC 2024 – 4/28-4/31 2. June NLI – 6/7-6/9 3. Region VII RLI 0 8/10/24 4. Sept NLI - 9/13-9/15 5. RMEC – 10/5/24 SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

6. Black Doctors Day – 11/2/2024 7. January NLI – 1/17-1/19 ii Upcoming 1 AMEC d.

Meeting & Conference Calls 1. Recurring i. Monthly EC Meetings – 4th Sunday ii. Monthly RD Meetings – 4th Sundays iii. Region VII EBoard Meetings – 1st Sundays iv. Region VII Chapter President Meetings – 1st Sundays v. Internal Affairs Meetings – TBD vi. Finance Committee Meetings – 4th Sundays vii. NLI Planning Meeting – 1st Monday 2. Past i RD Check in – 4/8/24 ii Meeting with NC – 4/8/24 iii Region VII Elections Part II – 4/14/2024 iv New RD Transition Meeting – 4/14/2024 v Meeting with NC – 4/14/2024 vi Meeting with NC – 4/20/2024 vii April Exec Committee Meeting – 4/21/2024 viii Meeting with Region VII ARD – 4/28/2024 ix Meeting w/IAC Co-Chair and NC – 5/15/2024 x Meeting w/ NC – 5/15/2024 xi June NLI Planning Committee – 5/16/2024 xii Meeting w/NC – 5/17/2024 xiii NVP x RD2EC – 5/17/2024 xiv BOD onboarding – 5/19/2024 xv June NLI Planning Committee – 5/20/2024 xvi Meeting w/RD4- 5/20/2024 xvii Meeting w/ED Hudson – 5/20/2024 xviii Meeting w/NVP – 5/20/2024 xix Meeting w/RD4- 5/21/2024 SNMA Region VII, Inc

Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

xx xxi xxii xxiii xxiv xxv xxvi xxvii xxviii xxix xxx xxxi xxxii xxxiii xxxiv xxxv xxxvi xxxvii xxxviii xxxix xl xli xlii xliii xliv xlv xlvi xlvii xlviii xlix l

Meeting w/Region IV ARDS- 5/22/2024 RLI meeting w/BU SNMA – 5/22/2024 RD7MAPS x RDVII – 5/22/2024 RD7PRL x RDVII – 5/22/2024 RMEC meeting w/Harvard SNMA -5/23/2024 May ExeC Committee Meeting – 5/23/2024 Region VII ExeC Board Meeting – 6/2/2024 Region VII Chapter Presidents– 6/2/2024 NLI Planning Meeting 6/3/2024 Region VII CPC x RDVII – 6/5/2024 PPM Review Committee – 6/6/2024 Pre-NLI RD Meeting – 6/6//2024 June NLI – 6/7-6/9 RLI Meeting - 6/11/2024 National Chair Meeting – 6/13/2024 RLI – 6/16/2024 Region VII RD-Elect – 6/19/2024 Region VII CPC x RD – 6/20/2024 RMEC Co-Chairs – 6/20/2024 Executive Committee Meeting - 6/24/2024 RD Monthly Meeting – 6/30/2024 R7web x RDVII – 7/1/2024 Sept NLI Planning Meeting – 7/1/2024 Special BOD Meeting – 7/1/2024 R7TxRDVII – 7/3/2024 RLI Planning Meeting – 7/9/2024 NC x RD7 – 7/14/2024 Region VII CP Meeting – 7/14/2024 Sept NLI Planning- 7/15/2024 RLI Planning Meeting-7/16/2024 RMEC Planning Meeting – 7/19/2024 SNMA Region VII, Inc

Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

li lii liii liv lv lvi lvii lviii lix lx lxi lxii lxiii

Sept NLI Meeting – 7/22/2024 RLI Planning – 7/23/2024 RD Meeting – 7/28/2024 EC Meeting – 7/28/2024 Sept NLI Meeting – 7/29/2024 Finance Committee Meeting – 7/29/2024 RLI Planning Meeting-7/30/2024 Region VII Executive Board – 8/4/2024 Region VII Chapter Presidents – 8/4/2024 RLI planning Meeting – 8/6/2024 HOD Task Force – 8/6/2024 RD7x RT7 – 8/14/2024 RMEC Planning Meeting – 8/16/2024

lxiv

RD7xR7Web – 8/19/2024 RD7xR7Conference – 8/19/2024

lxv lxvi lxvii lxviii lxix lxx lxxi lxxii lxxiii lxxiv lxxv lxxvi lxxvii lxxviii

RD7xR7Treasurer – 8/19/2024 RD7xR7RDelect – 8/20/2024 RMEC Planning MeeBng – 8/30/2024 AZ Grant MeeBng – 9/1/2024 IAC MeeBng – 9/1/2024 Sept NLI – 9/3/2024 RMEC Planning MeeBng – 9/3/2024 RMEC Planning MeeBng – 9/6/2024 Region VII EBoard – 9/8/2024 Region VII Chapter Presidents 9/8/2024 RD7 xNPE – 9/9/2024 RD7xR7PMI 0 9/11/3034 RMEC Planning MeeBng 9/12/2024 SNMA Region VII, Inc

Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

lxxix lxxx lxxxi lxxxii lxxxiii lxxxiv lxxxv lxxxvi lxxxvii lxxxviii lxxxix xc xci xcii xciii xciv xcv xcvi xcvii xcviii xcix c ci cii ciii civ cv

September NLI 9/13-9/15 RMEC Planning MeeBng – 9/16/2024 RMEC Planning MeeBng – 9/19/2024 PPM CommiTee – 9/26/2024 RMEC Planning MeeBng – 9/26//2024 BOD Emergency MeeBng – 10/3/2024 RMEC Planning MeeBng – 10/3/2024 Region VII RMEC – 10/5/2024 RALD Leadership MeeBng – 10/13/2024 RDxNC – 10/17/2024 January NLI MeeBng – 10/22/2024 IAC, NVP MeeBng – 10/24/2024 EC MeeBng 10/27/2024 Black Doctors Day – 11/2/2024 Region VII Board MeeBng 11/3/2024 Region VII CP MeeBng 11/3/2024 Regional Directors MeeBng 11/3/2024 ExecuBve CommiTee MeeBng 11/24/2024 RD7xNC MeeBng 11/28/2024 RD7xRD7-elect 12/8/2024 Regional Directors x EmeriB 1/5/2025 RD7xNC MeeBng 1/26/2025 Region VII Board MeeBng 1/12/2025 Region VII CP MeeBng 1/12/2025 Regional Directors Pre-NLI 1/14/2025 EC MeeBng 1/17/2025 Jan NLI BOD MeeBng 1/18 – 1/19 SNMA Region VII, Inc

Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

cvi cvii cviii cix cx cxi cxii e.

RD7xNC MeeBng 2/3/2025 RD’s x AMEC 2/7/2025 Region VII Board MeeBng 2/9/2025 Region VII CP MeeBng 2/9/2025 RD7 x RT 2/15/2025 Special BOD MeeBng 2/16/2025 RD7xRD Elect 2/22/2025

External Affairs

a. Events i. Past 1. NMA National Convention – 8/2-8/24 2. CT NMA BOD f/u – 7/18/2024 3. Check-in with NMA Region 1 incoming/outgoing Directors – 7/22/2024 4. Check-in with new NMA Region 1 Director – 8/3/2024 5. CT NMA World Congress – 8/6/2024 6. CT NMA Meeting – 2/27/2025 ii Upcoming 7. Check-in with NMA Region 1 Director -TBD IX. Announcements a. none

X. Recommendations a. N/A XI. Discussion a. Following up on my last requests/recommendations from my previous report listed here again below: a. HQ should have a space created the start of the new administration year for each Region to be used as storage

SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VII Director & Regional Director to the Executive Committee

b. An account of the Astrazeneca funding should be provided to the BOD that indicates the exact amounts spent on a local, regional, and national levels in the next 30 days

Stacy Bawuah, MS Region VII Director, 2023-2025 Regional Director to the Executive Committee, 2024-2025 Student National Medical Association

SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VIII Director

c. Date: 3/11/2023 d. Renewal Date: 4/1/2025 III. Finances a. Tax Status i. Filing Type: 501(c)(3) ii. Filing Date: 2/15/2024 iii. Filing Sate: DC iv. Current Status: Active b. General Funds Account i. Banking Institution: Wells Fargo ii. Account Type: Business Checking iii. Status: Good Standing c. Hines Endowment Account i. Banking Institution: Wells Fargo ii. Account Type: Business Saving iii. Status: $17,000 IV. Year-Long Goals a. Goal #1: Create a contract establishing expectations and relations between the Region VIII REC and our regional chapter’s medical school administration. i. Progress: In-progress 1. Given the recent discourse on DEI, we will revisit imitative during the next administrative year ii. To-Do: 1. Meet with new local chapter presidents to assess current institution support b. Goal #2: Fundraising for conference attendance i. Progress: In-progress 1. With the RMEC conference completed, the REC was able to reimburse those who carpool 2. Booked five rooms for REC members for AMEC lodging 3. Started process on securing investment accounts for Region VIII ii. To-Do: 1. Assign rooms to members 2. Follow up meeting with Northwestern mutual to facilitate transfer of funds V. Internal Affairs a. Events Attended i. 3/27 – 31/2024 – AMEC – NOLA ii. 6/7-9/2024 - NL – DC SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VIII Director

iii. 11/2/2020 – RLI – West Virginia School of Osteopathic Medicine Virtual iv. RMEC – 1/17-19/2024 – Geisinger Commonwealth School of Medicine b. Meeting and Conference Calls: i. 4/14/24 – RD Transition Meeting ii. 4/28/24 – Transition Meeting with Immediate Past RD8 iii. 4/28/24 – Meeting with Region 8 Secretary iv. 5/2/24 – Meeting with Region 8 Treasurer v. 5/6/24 – Meeting with Region 8 Webmaster vi. 5/8/24 – Meeting with Region 8 Parliamentarian vii. 5/8/24 – Meeting with Region 8 PAL viii. 5/9/24 – Meeting with Chapter President to REC ix. 5/10/24 – Meeting with Osteopathic Liaison x. 5/11/24 – Meeting with Community Service Co-Chairs xi. Meeting with ARD, Maps Liaison, Pipeline Liaison, Fundraising Chairs, Research Liaison, Pre-medical Member 1. Meet by end of June xii. 6/2/2024 REC Monthly Meeting xiii. 7/11/24 REC Monthly Meeting xiv. 8/11/24 REC Monthly Meeting xv. 9/8/24 REC Monthly Meeting xvi. 10/13/24 REC Monthly Meeting xvii. 11/10/24 REC Monthly Meeting xviii. 11/18/24 DRC Meeting xix. 12/8/24 REC Monthly Meeting xx. 12/15/24 – Meeting with SNMA National Treasurer xxi. 12/19/24 – RMEC Planning Meeting xxii. 1/5/25 – REC Monthly Meeting xxiii. 1/14/25 – Regional Director’s Meeting xxiv. 1/19/25 – BOD Meeting xxv. 1/26/25 – Regional Director’s Meeting xxvi. 2/8/25 – Regional Business Meeting xxvii. 3/1/25 – REC Monthly Meeting VI. External Affairs a. Events Attended i. 10/23/24 – Financial Planning Series for Medical Professionals - Virtual b. Meetings and Conference Calls i. 9/6/24 – RLI Planning with WVSOM Admin ii. 10/4/24 – RLI Planning WVSOM iii. 10/18/24 RLI Planning WVSOM SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VIII Director

iv. v. vi. vii. viii.

VII. VIII.

September – Meeting with Voter ER representatives 8/2 – WVSOM Administration RLI 6/19– GCSOM Administration RMEC 7/15- Meeting with Brendon Smith for region 8 Financial Q&A Series 10/28/25 - Meeting with Northwestern Mutual for Investment Account Meeting ix. 11/6/25 - Meeting with Northwestern Mutual for Investment Account Meeting x. 1/15/25 - Meeting with Northwestern Mutual for Investment Account Meeting xi. xii. 2/19/25 Meeting with Northwestern Mutual for Investment Account Meeting Announcements a. No announcements at this time Recommendations a. No recommendations at this time

Signed,

Manuel Sackey

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region VIII Director

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I. Regional Officers a. Regional Director: Manuel Sackey – Lewis Katz School of Medicine b. Associate Regional Director: Taesha Andre – Drexel University College of Medicine c. Secretary: Korie Robinson – West Virginia School of Osteopathic Medicine d. Treasurer: Breha Diggs – Philadelphia College of Osteopathic Medicine e. Parliamentarian: Jazmin Belton – Drexel University College of Medicine f. Chapter President to the REC – Esther Nwozo – Lewis Katz School of Medicine g. Maps Liaison: Gabriella Rodriguez – Geisinger Commonwealth School of Medicine h. Political Advocacy Liaison: Emmanuella Owusu-Ampaw – Drexel University College of Medicine i. Community Service Chairs i. Anthony (TJ) Smith Jr – Lewis Katz School of Medicine ii. Mirdrina Dulcio – Drexel University College of Medicine iii. Fendi Obuekwe – University of Pittsburgh School of Medicine j. Webmaster: Joy Brooks – West Virginia School of Osteopathic Medicine k. Premedical Board Member: Isaiah Gaines – Philadelphia College of Osteopathic Medicine l. Osteopathic Liaison: i. Jennifer Anyanwu - Philadelphia College of Osteopathic Medicine ii. Adeola Ogunleye – Philadelphia College of Osteopathic Medicine m. Pipeline Liaison: Michelle Ehiriodo – Drexel University College of Medicine n. Research Liaison: Willow Pastard – Drexel University College of Medicine o. Academic Affairs i. Christianah Alli - Drexel University College of Medicine ii. Irene Cooper – Philadelphia College of Osteopathic Medicine iii. Fundraising Chairs: Samiza Palmer a. Name: Student National Medical Association Region VIII b. Location: 5113 Georgia Ave NW, Washington, DC 20011 c. Date: 3/11/2023 II. Incorporation a. Name: Student National Medical Association Region VIII b. Location: 5113 Georgia Ave NW, Washington, DC 20011 SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

AMEC 2025 End-of-Year BOD Report Apr 16th – 20th , 2025 AMEC Region IX End-of-Year Report 2025 I. Region IX: Officer Status (2023-2024, officially transitioned) 1. Regional Director (region9director@snma.org): Brianna Mosley M.S. Touro College of Osteopathic Medicine Harlem, May 2025 DO Candidate 2. Associate Regional Director (region9ard@snma.org): D’Nea Galbraith Albany Medical College, May 2025 MD Candidate 3. Secretary: Daniel Annan CUNY Sophie Davis, May 2026 MD Candidate 4. Treasurer: Umar Sannoh Rowan Virtua Osteopathic May 2026 DO Candidate 5. Parliamentarian: Carena Carrington SUNY Downstate Health Sciences University COM, May 2025 MD Candidate 6. Regional Community Service Liaison: Amber Okoye SUNY Downstate Health Sciences University, May 2025 MD Candidate 7. Regional MAPS Liaison: Angelina Ellis SUNY Upstate, May 2025 MD Candidate 8. Regional Research Liaison: Rasheena Wright Post Bacc Graduate, MD/DO Applicant 2024-25 9. Regional Premedical Representative: Mithila Dey Cornell University, Bachelor of Arts Candidate 10. Regional Political Advocacy Liaison: Amani Sampson Rutgers New Jersey Medical School, May 2026 MD Candidate 11. Regional WebMaster: Monique John Albany Medical College, May 2025 MD Candidate 12. Regional Osteopathic Liaison: Urenna Nwogwugwu Touro College of Osteopathic Medicine Middletown, May 2026 DO Candidate 13. Pipeline Regional Liaison: Tumi Ayorinde Rutgers New Jersey Medical School, May 2026 MD Candidate II. Incorporation: Name: Student National Medical Association Region IX, Inc. Incorporators Wallace Davenport II; Tyrese Gaines-Reid; Brandi Freeman Directors: 1. Julian Austin 2. Adaorah Akunwafor 3. Adetunbi Ayeni Location: Washington, DC

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

Date: June 2006 Renewal Date; April 1st 2023 (next renewal April 1st 2025) III. Finances: Tax Status: a. Filing type:990-N b. Filing Date: December 2024 c. Filing State: Washington DC d. Current status: active Submitted forms to update IRS tax name to “Student National Medical Association Region IX” on 5/30/23 IV.Year Long Goals: Goal #1: Improve Regional Involvement and Communication Status: Complete Completed tasks: 1. Created regional monthly newsletter 2. Held successful RMEC, RLI and spring business meetings 3. Held successfully field day 4. Held regional partnership events with NEBLSA 5. Strengthened social media following 6. Secure RMEC host for 2024 (TouroCOM Harlem) 7. Increase events with NEBLSA: Kwanzaa crawl 8. Host 2nd REC bonding 9. Increase events outside of RMEC a. Held social event to support local black business b. Black History Month Events: i. Harlem Nights: Black Excellence Gala – NJMS ii. Black History Month Gala – SUNY Upstate iii. SNMA NYC Mixer 10. Encourage collaboration amongst regional schools 11. Increase opportunities for involvement for with creation of REC committees a. Had a successful first year of regional committees. Now that the application is in place, next year’s board can choose to implement committees again this year.

Suggestions for the future: - Regional Board should work to communicate to individual chapters at their various capacities - Regional committees should continue to operate to give opportunities to members to get involved at the regional board to bolster the future of the executive board.

Strategic Plan Ref: 4.2.1

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

Goal #2: Increase Awareness of R9 & extend reach in surrounding communities Status: In progress Competed tasks: 1. Created and blasted new logo 2. Created funding prospectus 3. Increased partnerships with local organizations and initiatives 4. Sent out monthly newsletters 5. Partnered with NEBLSA for Brooklyn Kwanza crawl 2024 6. Initiated planning for RMEC 2026 7. Solidify new contacts from year one a. Secured 4 new sponsors for RMEC 8. Renew grants and scholarships for RMEC 9. Grow newsletter and social media reach Future tasks: 10. Start early outreach for RMEC Suggestions for the future: - Region IX has expanded greatly in the past 2 years. It is important to continue this trajectory.

- Our inaugural Regional Website is almost complete and final review should be made to start advertising it as a programmatic hub to all in the region.

Strategic Plan Ref: 3.1.2 Goal #3: Support Chapter Presidents and Regional Initiatives Status: In Progress Completed tasks term 1: 1. Started 1:1 structure with ARDs and MAPS Liaison 2. Supported local chapter research projects and initiatives at RMEC 3. Held 1:1 mentoring sessions 4. Celebrate members with White Coat Wednesday 5. Created chapter guide : which explains what chapter responsibilities and expections are, explains AMEC and RMEC and contains all new form links.

6. 75% done with ARDs 1:1s : which have illuminated the interchapter conflicts throughout the region. Chapter leadership recruitment is vastly different for each school, so it is hard to standardize the process.

Chapters are also having problems with school admin. They have not been able to hold programing without receiving complaints from admin about who is taking advantage of SNMA resources.

7. Held information sessions for regional programs: AHEC scholars program 8. Established long-term relationships with NMA region 1 Future tasks:

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

1. Improve alumni and NMA relations 2. Encourage and support member academic achievement 3. Improve year 4 incentives and buy- in Suggestions for the future: - Encourage ARD, MAPS Liaison and Osteopathic Liaisons to start 1:1 with chapter leaders earlier - Continue to implement and update chapter guide - Find solutions to interdepartmental conflicts, aim to improve recruitment of strong chapter leadership.

Stategic Plan Ref: 4.6.2 & 4.1.3 Goal #4 Increase Number of Active MAPS chapters + MAPS Initiatives Status: In Progress Completed tasks term 1: 1. Increased number of participating MAPS chapters in HOD 2. Utilized Hines funds to aid in student travel and premedical initiatives during RMEC 3. MAPS committee recruitment was open to all pre-med members in the region Future tasks: 1. Encourage 1:1s with MAPS committee and local MAPS Liaisons 2. Increase COY initiatives Suggestions for the future: - MAPS chapter leaders have been more integrated in the region and we were able to increase the number of MAPS chapters that are HOD eligible - More Region IX MAPS townhall to assess MAPS inactivity - Strengthen and increase the number of URM pre-med students in local chapter leadership Strategic Plan Ref: 4.4.1 & 4.1.1 Goal #5 Increase Osteopathic Medical Awareness Status: Completed Completed tasks: 1. Had the first DO track at RMEC 2023 2. Partnered with American Academy of Osteopathy (AAO) to create a scholarship for DO students wanting to attend RMEC. This scholarship covered ticket and housing for 3 selected students.

3. Held COMLEX prep sessions at RMEC Goal #6 Increase Wellness & Advocacy Initiatives in the Region Status: In Progress Completed tasks: 1. Initiated planning for Regional Advocacy forum 2. Held townhall/safe space to discuss national election results Future tasks

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

1. Instate Virtual and in person meditation and fitness initiatives 2. Incorporate safe space group sessions into regional study halls 3. Increase teach-in targeting problems in DEI and international discord Suggestions for future: - Increase opportunities for wellness and safe-space - Provide in person and virtual opportunities to connect Goal #7 Increase academic benefits in region Status: In progress Completed tasks: 1. Meet monthly with Region 1 NMA chair (Dr. Monique De Four Jones)

2. Work more closely with NMA

Future tasks 1. Open mentorship match 2. Work more closely with NMA 3. Personal statement, CV and ERAS workshops Suggestions for future: - Continue to support academic success in the region - Work closely with NMA chair for networking opportunities - Work to create a mentorship match in the region Strategic Plan Ref: 4.3.1 Goal #8 Strengthen transitions in region Status: In progress Completed tasks: 1. RD 9 election packet has been released: deadline to apply January 16th 2. Election applicants were closed and election will take place at spring business meeting with run-off at AMEC 2025 3. Regional Alumni network has been started with contact list Future tasks: 1. Transition document update from March to May 2025 Suggestions for future: - Continue to have extended transition period - Next RD 9 to utilize immediate past RD board position earlier Strategic Plan Ref# 5.2.2 V. Objectives: a. Past Quarter a. Create group pages for various initiatives b. Celebrate Board accomplishments c. Initiate the creation of regional website b. Upcoming Quarter a. Spring Business Meeting: March TBD b. Regional elections at Spring business meeting

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

VI. Events: 1. Attended a. Meetings i. National MAPS committee meeting 1/12 ii. RD Pre-NLI meeting 1/14 iii. January NLI 1/17 – 1/19 iv. Regional Directors monthly meeting 1/26 v. Special BOD Meeting 2/16 vi. HOD Prep Session 2/23 vii. HPLA x Region IX RAF meeting 2/24 viii. Regional Advocacy forum meeting 2/27 b. Regional Events i. Kwanza Crawl 12/26/24 ii. January CP meeting iii. January RD election iv. RMEC conference meeting 1/7 v. RMEC Conference Meeting 1/22 vi. RMEC conference meeting 1/28 vii. Brooklyn College – Regional Certification Meeting 1/31 viii. RMEC programmatic team meeting 1/31 ix. RMEC conference meeting 2/4 x. RMEC conference booklet review meeting 2/6 xi. RMEC February 8- 9th 2025 xii. SNMA Region IX Mixer 2/22 xiii. Black History Month Gala 2/22 xiv. Rhythms of Harlem 2/21 xv. Chapter Presidents Monthly Meeting 2/17 2. Upcoming a. Regional Board Elections b. 30 days of Advocacy: Regional advocacy Forum c. Spring Business Meeting d. AMEC 2025 VII. RD to the HPLA committee i. Monthly committee meetings ii. RAF meeting 12/21/24

VIII. RD to the MAPS committee i. monthly maps and regional affair meetings IX. Announcements: None X. Suggestions for the future: a. listed under goals 1 – 8 b. for the National Board:

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

#1 Enhancing Regional Support at the National Level: Regional Directors (RDs) function as executive leaders, overseeing SNMA operations across multiple states without the benefit of a dedicated headquarters staff to manage daily administrative tasks. Given that RDs are also fulltime students, this role is among the most demanding within SNMA. However, the strength of SNMA lies in its regions—there is no SNMA without them.

To enhance regional efficiency and sustainability, I recommend the hiring of a full-time Regional Support Staff Member to assist with administrative duties. This dedicated staff member would provide logistical and operational support, allowing RDs to focus on leadership, advocacy, and member engagement.

By investing in regional support, SNMA can improve operational efficiency, reduce burnout among student leaders, and enhance its impact on future physicians nationwide #2 I propose establishing the establishment of a regional & national partnerships with residency programs housed within each SNMA region. These partnerships would alleviate the burden on RDs to spearhead residency recruitment efforts while simultaneously offering residency programs direct access to SNMA’s diverse student network. For example: a residency program can opt into participating with both RMEC and AMEC for one cost. This initiative would foster mutually beneficial relationships, strengthening regional and national engagement while creating structured pathways for student mentorship, networking, and career advancement.

X. Recommendations: 1. Establishment of a growth year chapter in every region: The Growth Year Chapter’s (GYC) goal is to create a dedicated space for gap year students (not connected to an institution), SNMA ensures that all URM aspiring physicians—regardless of their educational status—receive the support they need to succeed. This initiative strengthens SNMA’s pipeline, fosters community, and advances equity in medical education. This chapter will provide mentorship, professional development, and community for non-traditional students applying to medical school. (Entire GYC framework, purpose and goals: can be provided upon request) With DEI under attack it is more importan now than ever before that we strengthen the pipeline to medical school.

- I move for the establishment of a special committee to look at the areas of the ppm that will need to be revised in order to establish growth year chapters in every region.

Submitted, Brianna Mosley, MS

3/3/25

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

SNMA Chapters

Email Address

Albany Medical College Albert Einstein College of Medicine

albany@snma.org einstein@snma.org

Status: Active* * *

City University of New York School of Medicine Sophie Davis Program

Sophiedavis@snma.org

*

College of Medicine at SUNY Downstate Health Sciences University

downstate@snma.org

*

Cooper Medical School of Rowan University Donald and Barbara Zucker School of Medicine at Hofstra/Northwell

cmsru@snma.org

*

Hofstra@snma.org

*

Hackensack Meridian SOM at Seton Hall University

hackensackmeridian@snma.org

*

Icahn School of Medicine at Mount Sinai Jacobs School Of Medicine and Biomedical Sciences Lake Erie College of Medicine - Elmira

Icahn@snma.org

*

buffalo@snma.org

*

lakeerieelmira@snma.org

New chapter

nycom@snma.org

*

nymc@snma.org

*

New York University Grossman School of Medicine

nyu@snma.org

*

NYU Grossman Long Island School of Medicine

nygrossmanlongisland@snma.org

New chapter

New York Institute of Technology College of Osteopathic Medicine

New York Medical College

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

Renaissance School of Medicine at Stony Brook University

stonybrook@snma.org

*

Rowan University School of Osteopathic Medicine

rowan@snma.org

*

Rutgers New Jersey Medical School

njms@snma.org

*

Rutgers Robert Wood Johnson School of Medicine

robertwoodmed@snma.org

*

SUNY Upstate Medical University

upstatesnma@snma.org sunyupstate@snma.org

*

Touro College of Osteopathic Medicine - Harlem

tourocom@snma.org

*

Touro College of Osteopathic Medicine Middletown

touromiddletown@snma.org

*

University of Rochester School of Medicine and Dentistry

rochester@snma.org

*

Vagelos College of Physicians and Surgeons - Columbia University

Columbia@snma.org

*

Weill Cornell University College of Medicine

cornell@snma.org

*

MAPS chapters

Email

Charles Drew Pre-medical Society at Binghamton University

bingcharlesdrewmaps@snma.org

Brooklyn College- CUNY

brooklyncollegemaps@snma.org

Canisius College

canisiusmaps@snma.org

*

*

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

City College of New York

citycollegemaps@snma.org

Clarkson University

clarksonmaps@snma.org

The College of New Jersey

Needs email

Colgate University

colgatemaps@snma.org

College of Saint Rose

saintroseMAPS@snma.org

Cornell University

cornellmaps@snma.org

Charles Drew Pre-medical Society at Columbia/Barnard University

cucharlesdrewmaps@snma.org barnardcollegemaps@snma.org

Fordham University

fordhammaps@snma.org

Hofstra University

hofstramaps@snma.org

Hunter College- CUNY

cunyhuntermaps@snma.org

Lehman College - CUNY

lehmancollegemaps@snma.org

Mercy College

mercymaps@snma.org

New Jersey Institute of Technology

njitmaps@snma.org

New York City College of Technology

citytechmaps@snma.org

*

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

New York University

nyumaps@snma.org

Pace University

paceuniversitymaps@snma.org

Queens College- CUNY

queenscollegemaps@snma.org

Ramapo College of New Jersey

rcnjmaps@snma.org

Rowan University Glassboro

RowanCooperMAPS@snma.org rowanmaps@snma.org

Rowan University School of MedicineGraduate School of Biomedical Sciences

rowangbsmaps@snma.org

Rutgers University Newark

rutgersnewarkmaps@snma.org

Rutgers University- New Brunswick

rutgersnbmaps@snma.org

*

The State University of New York (SUNY) at New Paltz

sunynewpaltzmaps@snma.org

*

SUNY Oswego

sunyoswegomaps@snma.org

SUNY at Stony Brook

stonybrookmaps@snma.org

*

Syracuse University

SyracuseMAPS@snma.org

*

Union College

unioncollegemaps@snma.org

SUNY Old Westbury

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region IX Director

University at Albany

albanymaps@snma.org

University at Buffalo

universitybuffalomaps@snma.org

University of Rochester

rochestermaps@snma.org

*

*

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region X Director

2025 Annual Medical Education Conference April 16-20, 2025 St. Louis, Missouri End-of-Year Report

I. Progress on Year-Long Goals a. Goal #1: Enhance the recruitment, reactivation, renewal, and chartering of SNMA and MAPS chapters, especially at HBCUs across Region X. i. Progress: In progress. Region X did not have any new chapters or reactivations this cycle and all existing chapters remained up to date on their membership. Maintaining 100% membership activation will continue to be a priority with ongoing engagement where needed, to support chapter sustainability. Additionally, efforts will remain in place to accommodate and charter new chapters should they become eligible.

ii. Suggestions: Continue to actively monitor the status of all chapters and ensure that current and potential chapter presidents are well-informed on the process of becoming or remaining part of the Region. b. Goal #2: Fill vacant positions on REC to ensure the most effective execution of core role requirements. i. Progress: In progress. Region X successfully recruited and appointed our current MAPS Liaison, Amber Sanders, who has taken the helm in supporting the region’s MAPS Chapter Presidents. The Pre-Med Representative positions remain unfilled as efforts continue to recruit the most suitable candidates during our election cycle, which closes on 03/15/2025, at the time of this report’s submission. ii. Suggestions: Ensure the widest pool of pre-med students is made aware of the Pre-Med Representative role well in advance of elections which allows them the opportunity to ask questions and express interest before the start of the administrative year.

c. Goal #3: Promote SNMA membership, achievements, and community service efforts to enhance morale and awareness of SNMA's reach among members.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region X Director

i. Progress: In progress. The Region’s Assistant Regional Director and Community Service Liaison have been instrumental in encouraging Chapter Presidents to submit community service photos thereby helping to showcase the impactful work being done across the region. A key priority for 2025 is to place greater emphasis on highlighting SNMA chapter events and accomplishments through the Region X Instagram page.

Plans are underway to launch a “Chapter of the Month” or similar campaign to spotlight chapter activities and successes. These efforts to increase engagement will continue to be reinforced during Chapter President Meetings and through direct Chapter President communications. ii. Suggestions: Maintain a consistent expectation for chapters to regularly share updates and photos of their events and community initiatives to ensure their dedication remains in the spotlight.

d. Goal #4: Perpetuate the goal of total (academic and personal) wellness throughout the Region through targeted REC wellness checks quarterly in meetings and continued promotion of wellness opportunities to members. i. Progress: In progress. Supporting the academic and personal wellness of our members remains a priority. Efforts are underway to explore how the Region can utilize existing Academic Affairs and wellness events at the national level and ensure that these resources are effectively promoted to our members. This approach will help avoid duplication while maximizing the value and accessibility of these opportunities.

Residency preparations sessions will also be prioritized in this effort. ii. Suggestions: Establish consistent themed initiatives, such as Academic Corner Fridays or Wellness Wednesdays, on the Region X social media platforms to promote these events in a targeted and memorable way that prompts engagement. e. Goal #5 (New): Ensure all chapters have clear access to grant funding opportunities and are actively encouraged to utilize them for community service and chapter events. i. Progress: Chapters will be provided with clear guidance and streamlined access to the process for requesting grant funds to support community service initiatives and other chapter events. Ongoing reminders and updates from the Community Service Liaison will reinforce the availability of these funds and highlight their benefits during meetings and within email communications.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region X Director

ii. Suggestions: Early education on grant funding, along with a clearly outlined application process, will be essential in encouraging chapters to maximize the utilization of available resources.

II. Internal Affairs a. Events Attended i. 01/17-01-19 – January NLI -Memphis Tennessee b. Meeting and Conference Calls: Meeting Name

Date

Jocelyn Packer and Shan Francis

1/1/2025

Regional Affiliate Agreement Meeting

1/5/2025

January NLI Planning Meeting

1/7/2025

Myke + Shanika

1/12/2025

Monthly REC Meeting

1/12/2025

RD Pre-NLI Meeting

1/14/2025

January BOD Meeting [Inperson] January BOD Meeting [Inperson] Regional Director's Monthly Meeting RD10 X Regional Treasure Check-In

1/18/2025 1/19/2025 1/26/2025 1/28/2025

General AAC Meetings

2/2/2025

Monthly REC Meeting

2/9/2025

Time 6:00 PM to 6:30 PM 5:00 PM to 6:00 PM 6:00 PM to 7:00 PM 3:00 PM to 3:30 PM 6:00 PM to 8:00 PM 5:00 PM to 6:30 PM 5:00 PM to 9:00 PM 8:00 AM to 2:00 PM 3:00 PM to 4:30 PM 8:00 PM to 8:45 PM 7:30 PM to 8:15 PM 6:00 PM to 8:00 PM

Guests Region X Webmaster DL-Regional Directors BOD Emeriti nternal Affairs Committee and other NLI Planning Members National Treasurer Region 10 REC DL-Regional Directors SNMA BOD SNMA BOD DL-Regional Directors Region 10 Treasurer Academic Affairs Committee Region 10 REC

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region X Director

RD & ARD Check-in

2/9/2025

Special BOD Meeting

2/16/2025

HOD Prep Session

2/23/2025

Region 10 Board Role Discussion 2/26/2025

7:30 PM to 8:30 PM 3:00 PM to 6:00 PM 5:00 PM to 7:00 PM 6:00 PM to 6:45 PM

Region 10 ARD SNMA BOD HOD Invitees Region X Member

III. External Affairs a. Events Attended i. N/A b. Meetings and Conference Calls i. Date of Call – N/A IV. Announcements a. Announcement #1 Region X is proud to announce that our Assistant Regional Director Deja Murray will be graduating from this year’s National Future Leadership Program. We applaud her dedication as a dynamic leader within our team and to our Chapter Presidents while continuing to enhance her leadership skills and remain an engaged student. She is a true paragon of determination and diligence within our region. b. Announcement #2 Region X also successfully hosted the January NLI in Memphis Tennessee. We deeply appreciate our distinguished Emeriti and everyone on our BOD and NLI Planning Committee who played a role in making this event a success. Their hard work and commitment are truly valued.

V. Suggestions for future a. Suggestion #1: Now more than ever, it is important to keep the focus on hearing the voices of chapters as priorities for DEI programs may be shifting within various institutions. Chapter President Town Halls and other forums that provide direct access to leadership will be critical in creating space for discussion and proactive solutions.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Region X Director

b. Suggestion #2: It is essential to continue adopting the most modern and user-friendly communication platforms to ensure real-time and effective dissemination of information to members. As the BOD has taken steps to address this during our most recent January NLI, it is important to encourage the transition to even more up-to-date communication mediums including the Your Membership platform and the SNMA website.

VI. Recommendations a. N/A

Signed,

Shanika Francis

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

April 16-20, 2025

St. Louis, MO

NATIONAL COMMITTEE REPORTS

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I. Progress on Year-Long Goals a. Goal 1: To establish a structured leadership framework within Academic Affairs to improve transition and efficiency. i. Strategic Place Reference: ii. Progress: 1. [Complete] Created a transition document and event calendar template for the Specialty Interest Groups (SIGs) 2. [Complete] Revise transition documents for vice chair of the academic affairs committee, MHI vice chair, and publications committee 3. [Some progress] Standardize SIG resources, including creating listservs, a contact list of previous speakers, connecting with respective professional organizations, etc. a. Provided SIGs with a template document to collect their speakers. No update on whether that is being used or not. b. We provided instructions to the SIGs on how to create listservs, but we don’t know if all of the SIGs utilize them.

However, we did add the groupme’s as a members-only section of the SNMA website to make it more accessible to members. c. We have not started connecting SIGs with their respective professional organizations, but we mentioned to the SIG that they should connect with professional organizations as well as providing them with a template to reach out.

However, we worked to connect and provide expectations for SIGs and NMA. 4. [Incomplete] Expand on transition documents throughout the year a. Madam VP will have two 1-on-1 meetings to go over our transition documents and help expand them. iii. Suggestions: 1. I believe some of the events for the SIGs should be universal as a framework (ex. An intro to the specialty and match panels). This should be something that is set as an expectation during the beginning of the year before they do their event calendar.

2. May consider trying to do a SIGs “Hub” where past events are being stored and can be accessed. This can help keep events from being repetitive.

b. Goal 2: To provide members with benefits that are in line with the mission of SNMA, that will enhance members’ education, facilitate the attainment of member career goals and that are easily accessible

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

i. Strategic Place Reference: ii. Progress: 1. [Complete] Reviewing past partnerships a.

This helped us start reaching out to partnerships. b. Current: AAFP, AAP, Osmosis 2. [In progress] Create a database and list of resources and partnerships available to SNMA members a. General members are currently working on updating the Opportunities & Resources Database 3. [In Progress] Secure updated partnerships with medical education third party resources a. We secured a Comquest partnership. I think there is still some progress to be made to get resources specifically for Step 1. b. Other partnerships: Canopy iii. Suggestions: 1. Should continue to try to make connections with Amboss, Kaplan, or Uworld.

2. Should look into tutoring or financial planning assistance partnerships. c. Goal 3: To support the SNMA membership in its academic and research endeavors and success. i. Strategic Place Reference: ii. Progress: 1. [Complete] Road 2 Residency programming a. This is a reoccurring goal for AAC. We completed the events this year. Please see suggestions below.

2. [In progress] Ace-IT Protocol Handbook a. The ACE-IT Protocol is a partnership with PMI. PMI and AAC members are working on this. See suggestions below.

3. [In progress] Streamlining SIGs programming and mentorship with professional organizations a. Connected SIGs with most NMA Section Leaders. See suggestions below.

4. [Incomplete] Submit to newsletter keeping members up to date on research, clerkship, and other academic opportunities a. We had SIGs and MHI submit their events to the newsletter. However, we did not provide information on research, clerkships, and other academic opportunities. See suggestions below.

5. [Incomplete] Clerkship Bootcamp series a. We did not host a Clerkship Bootcamp series. See suggestions. iii. Suggestions:

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

1. Road 2 Residency should be included in the SIGs event calendar so that they have some “buy-in” to the events and promote it so that there is more engagement.

2. Road 2 Residency expectations were not communicated to AAC as our role in R2R planning seems to fluctuate each year. We also weren’t invited/aware of the first few planning meetings, so we were confused during the meetings we were invited to (the last two meetings of six I believe). Additionally, there was no communication that we were supposed to host the sessions, this caused confusion between AAD and EAC. 3. The ACE-IT protocol partnership has been difficult. There has been miscommunication on how the best handle it. AAC has a lot of archive resources from the ACE-IT protocol. It was proposed that this be reviewed before people start rewriting the section. I suggest that with the next leadership team these archives be looked at and revised and built on. d. Goal 4: To provide SNMA members with mental health support and resources through the MHI. i. Strategic Place Reference: ii. Progress: 1. [In progress] Reestablish “Safe Space Sundays” a. Some SSS were held. There were technical difficulties and low engagement.

2. [In progress] Implement anonymous Discord group a. A Discord was created. However, advertisement of the Discord has had some challenges and engagement has been low.

3. [Incomplete] Seek partnerships to encourage health and wellness in SNMA members. a. We did not look into these opportunities this year. iii. Suggestions: 1. Should evaluate if the frequency of SSS makes sense for the organization and if there may be a better way to engage with members 2. Look into partnerships with programs like BetterHelp II. Internal Affairs 4/16

Co-Chair Transition Meeting with outgoing

Zoom

Co-Chair 4/21

Co-Chair Meeting

Zoom

5/12

National Committee Meeting

Zoom

5/19

BOD Meeting

Zoom

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

5/30

1:1 Quarterly Meeting with Chair of the Board Zoom

6/7-9th

June NLI

Zoom/ In-person

6/7

Ortho Idea Grant Meeting

Zoom

6/7

NCC Meeting @ June NLI

Zoom/In-person

6/21

Road 2 Residency Check-In

Zoom

6/24

Co-Chair Meeting: Reviewing AAC

Zoom

Applications 6/26

Ortho SIG Meeting

Zoom

6/27

Academic Affairs Co-chairs and SNMA Vice

Zoom

President 6/29

AAC co-chair meeting with AAC Partnerships

Zoom

Vice Chair 7/1

Special BOD Meeting

Zoom

7/7

SIGs Meeting #1 (Onboarding)

Zoom

7/9

Road to Residency Planning Meeting #4

Zoom

7/14

MHI Co-Chair Transition Meeting

Zoom

7/14

Vice Chair Transition Meeting

Zoom

7/21

NCC Monthly Call

Zoom

7/24

AAC x NVP meeting

Zoom

7/28

T4D x SIGs Meeting

Zoom

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

7/30

Road to residency planning meeting #5

Zoom

7/31

Academic ad how committee meeting

Zoom

8/10

SIG Vice chair transition meeting

Zoom

8/11

AAC leadership meeting

Zoom

8/13

Meeting with AAC Co chairs x AAC VC x NVP

Zoom

8/14

VP x Co-chair post meeting check-in

Zoom

8/18

NCC Monthly Call

Zoom

8/18

SIG Monthly Meeting

Zoom

8/28

Gen Surg August 1:1 (Sunny x Ana)

Zoom

8/28

AMEC General Meetings

Zoom

9/1

AAC Leadership Meeting

Zoom

9/1

AAC General Meeting

Zoom

9/8

Co-Chair Check-In

Zoom

9/8

ACE-IT Protocol Meeting #1

Zoom

9/9

BOD Academic Support Ad Hoc-Survey

Zoom

Meeting 9/11

YSEP x SIGs @ AMEC

Zoom

9/11

Budget Review

Zoom

9/14

September NLI BOD Meeting

Zoom

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

9/15

SIG Monthly Meeting

Zoom

9/23

Adebola Check-In

Zoom

9/25

AMEC General Meetings

Zoom

9/29

MHI Co-Chair Check-In

Zoom

10/4

FLP Project Check-In

Zoom

10/6

AAC Leadership Meeting

Zoom

10/6

EC Meeting

Zoom

10/6

AAC General Meeting

Zoom

10/8

NCC Streamyard Training

Zoom

10/20

SIGs Meeting

Zoom

10/20

NCC Monthly Meeting

Zoom

10/22

Academic Affairs Excellency Breakfast

Zoom

Meeting 10/30

YSEP x AAC AMEC Meeting

Zoom

11/10

AAC Leadership Meeting

Zoom

11/17

NCC Monthly Meeting

Zoom

11/17

SIGs Meeting

Zoom

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

11/18

Academic Affairs AMEC Excellency Breakfast

Zoom

Meeting 11/21

ACE-IT Task Meeting

Zoom

11/26

NVP x AAC 1-on-1

Zoom

12/1

General AAC Meeting

Zoom

12/6

ACE-IT Handbook Meeting

Zoom

12/8

AAC Leadership Meeting

Zoom

12/9

SIG AMEC Meeting

Zoom

12/11

SIGs x YSEP event proposal meeting

Zoom

12/15

NCC monthly call

Zoom

1/5

AAC co-chair x Adebola 1-on-1

Zoom

1/8

AAC co chair check in

Zoom

1/18

NCC monthly call

Zoom

1/19

SIG Monthly Meeting

Zoom

1/20

General Member (Paige) x AAC Check-In

Zoom

1/22

AMEC General Planning Meetings

Zoom

1/27

MHI x AAC Co-Chair Check-In

Zoom

1/29

AAFP Liaison x AAC meeting

Zoom

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

2/2

General AAC Meetings

Zoom

2/5

General AAC Meeting

Zoom

2/5

Partnerships + AAC Co-Chair Check-in

Zoom

2/16

Special BOD Meeting

Zoom

2/16

NCC Meeting

Zoom

2/16

SIG Monthly Meeting

Zoom

2/17

AAC x ACR Meeting

Zoom

III. External Affairs 7/29

Partnerships Vice chair meeting with Canopy Zoom

7/29

Partnerships Vice chair meeting with Scholar

Zoom

Rx 8/1

Partnerships Vice chair meeting with ACR

Zoom

8/16

SNMA and ScholarRx

Zoom

8/19

Dr. Spencer (IGD) partnership with SNMA

Zoom

9/6

SNMA and ACR Partnership Agreement

Zoom

9/22

Meeting w/ LMSA

Zoom

10/14

NMA Section Chair Meeting

Zoom

IV. Announcements a. Announcement #1

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Academic Affairs Committee

V. Suggestions for Future a. Suggestion #1 VI. Recommendations a. Need to advertise membership discounts on the website and have a system for evaluating active MOUs as an organization and updating that for our members. i. Right now, the SNMA website speaks about membership benefits but there is no place to find these benefits. Additionally, in the past they have been outdated. This years membership drive we publized partnerships that were outdated and put discount codes on social media. So I think the organization needs to do a better job of internal communications of active MOUs and finding a place to put it on the website that is “member-only”. b. Evaluate if MHI (ex. Safe Space Sundays) can be brought more to the regional or chapter level to engage with the membership better i. Since SSS has been having low engagement, the national level may be too large of a space to engage with members in this way. Maybe there can be an outline used to bring the meetings on the regional or chapter level and have liaisons for MHI to implement on these l Submitted, ADD SIGNATURE(S)

Brooke Birks

Ana Torres

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

April 16-20, 2025

Community Service Committee Co-Chair(s) Not submitted at the time of compilation.

St. Louis, MO

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Convention Planning Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I. Progress on Year-Long Goals a. Goal #1 Improve the Organizational and streamline aspect of communications during the AMEC planning process and during the conference i. Progress: We continue to improve our email turnaround time for our speakers and team. ii. Finish catching up with any remaining emails that we may have been behind on responding to due number of deliverables and increase in communications with speakers, proposers, and SNMA leadership. iii. Some problems recently arose with the automation system that is currently being troubleshooted. We pivoted to a session tracker spreadsheet available to our speakers through their speaker AMEC hub. However, there were some concerns about privacy when speaker information was later added. We have since removed that and will now email speakers with their final logistic information. b. Goal #2 Continue to provide and enhance the speaker and session quality and diversity to provide a wholistic experience i. Progress: We added a public health track since public health related sessions seemed to be popular in the past. However, we decided to update and combine it with the health advocacy track. It is now called the Public Health and Advocacy Track. ii. With session proposals supplying most of our sessions, we were able to diversify the topics available to our attendees with the sessions, skills workshops. We have sorted through and cleaned up spreadsheets for around 200 session proposals from the public and BOD who have all been given updates. We also have about 115 speaker nominations from a separate form outside of the suggested speakers included in the proposal forms. iii. Our Arts at AMEC is a new initiative that we are excited to see come to life this year in St. Louis. This initiative involves an Arts gallery and AMEC’s Got Talent entertainment event showcasing works and talents by different SNMA current students and alumni.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Convention Planning Committee

c. Goal #3: Ensure that the attendance at the 2025 SNMA AMEC equals or exceeds the number of attendees from the 2024 conference. i. Objective 1: Increase 4th year attendance 1. Diversify programming for “4th years track & Beyond” with the aim of helping ease transition process into residency.

Progress: Our 4th year and beyond has a session or two for every session block, allowing for 4th year participants to always have a session dedicated to their needs. ii. Objective 2: Increase attendance of M1-M3s & pre-medical students 1. Will work alongside membership committee chairperson and external affairs in improving outreach and gaining.

2. Improve visibility of AMEC by having informational AMEC sessions open to all to inform attendees about SNMA, importance of AMEC, and encourage registration or participation in AMEC activities.

Progress: We didn’t have as much outreach this year for attendees, but we are still nearly close to selling out tickets. We focused this year on speaker relations a bit ore due to the sheer number of speakers this year. iii. Objective 3: Increase attendance of residents & exhibitors to foster networking opportunities 1. Reaching out to residency programs and program directors to encourage attendance of residents and exhibition sponsorship.

2. Foster alumni events to encourage fellowship for that population.

Progress: Alumni are well represented in the speaker roster.

Residency programs are also bringing different personnel to help with speaking engagements and mentorship opportunities that we are providing to our attendees. d. Goal #4: Create a list of goals and expectations from subcommittee members and BOD members 1. Subcommittee Members: a. a. Clearly define the scope and objectives of each subcommittee. b. b. Establish expectations for regular attendance and active participation in subcommittee meetings. c. c. Define deliverables and deadlines for subcommittee members to meet. d. d. Foster effective collaboration and communication within subcommittees.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Convention Planning Committee

e. e. Encourage creative thinking and the generation of innovative ideas.

2. Board of Directors (BOD) Members: a. a. Define the expected level of engagement and participation from BOD members. b. b. Encourage BOD members to provide valuable insights and expertise to aid in the planning process of AMEC c. c. Foster a culture of accountability and transparency among BOD members.

Progress: We have had a consistent level of engagement from our NCC BOD members. Their level of engagement has provided many opportunities for the CPC team to stay consistent towards our goals and provide accountability for our efforts and tasks. e.

II. Internal Affairs a. Events Attended (in-person) i. ii. iii. iv.

June NLI September NLI January NLI March Site Visit

b. Meeting and Conference Calls:

i. Please note that the following listings are only the official teams calendar events. It does not necessarily include all the impromptu meetings, phone calls, or text communications (and there were many!) held outside of a scheduled teams meeting.

April 2024

• •

April 21 – AMEC Debrief with Executive Committee (Brief) May 1 – AMEC Debrief with HQ, Executive Committee, IPP, and IPVP May 2024

• • •

May 12 – NCC Monthly Meeting May 19 – BOD Onboarding Session May 29 – CPC x HQ – Monthly Meeting June 2024

• • • •

June 3 – CPC Co-Chair Meeting June 3 – CPC x Chair - B June 7 – NLI NCC Meeting June 8-9 – Board Meeting

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Convention Planning Committee

• • • •

June 12 – CPC x EAC June 19 – CPC x VP June 26 – CPC x HQ – Monthly Meeting June 26 – CPC x NP x VP July 2024

• • • • • • • • •

July 1 – Emergency Board Meeting July 2 – CPC Co-Chair Check-in July 9 – CPC Co-Chair Check-in July 16 – CPC Co-Chair Check-in July 16 – CPC 101 July 18 – CPC Sabbatical Discussion July 23 – CPC x National Treasurer July 24 – CPC x HQ – Monthly Meeting July 25 – CPC x National President x National Vice President August 2024

• • • • • • •

August 15 – Community Service (Not Live, Follow-Up) August 18 – NCC Call August 19 – Meeting with Dr. Green August 21 – Meeting with Dr. Mpasi and Dr. Freeman August ? – Meeting for Marketing August 28 – CPC x HQ – Monthly Meeting August 28 – General CPC Meeting September 2024

• • • • • • • • •

September 6 – Meeting with WCJRF and T (HQ) September 9 – CPC x Community Engagement SubCom September 11 – CPC x Entertainment September 12 – CPC x Marketing September 24 – CPC x NP September 25 – CPC x HQ September 25 – General CPC Meeting September 30 – CPC x NP September 30 – CPC x EAC October 2024

• • •

October 3 – CPC x Tech SubCom October 6 – CPC x CPC Co-Chair Candidate October 7 – CPC x NP

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Convention Planning Committee

• • • • • •

October 8 – Stream Yard Training October 14 – CPC x NP October 21 – CPC x NP October 22 – CPC x NVP October 23 – CPC x HQ October 23 – General CPC Meeting November 2024

• • • • • • • • • • • • • • •

November 4 – CPC x NP November 6 – CPC x HQ November 6 – CPC x Alumni SubCom November 6 – CPC x Marketing SubCom November 11 – CPC x NP (NP Not Present, CPC Work Meeting) November 13 – CPC x HQ November 13 – CPC x Dr. Mpasi November 17 – NCC Monthly Call November 18 – CPC x NP (NP Not Present, CPC Work Meeting) November 20 – CPC x HQ November 21 – CPC x Session Proposers (3x) November 24 – CPC x Programming SubCom November 25 – CPC x Session Proposers (5x) November 26 – CPC x Session Proposers (4x) November 27 – CPC x HQ December 2024

• • • • • • • • • • • •

December 2 – CPC x NP (NP Not Present, CPC Work Meeting) December 2 – CPC x Session Proposer (1x) December 3 – CPC x Session Proposer (1x) December 4 – CPC x Session Proposer (1x) December 9 – CPC x NP (NP Not Present, CPC Work Meeting) December 11 – CPC x HQ December 11 – General CPC Meeting December 15 – NCC Monthly Call December 16 – CPC x NP (NP Not Present, CPC Work Meeting) December 17 – CPC x Marketing SubCom December 18 – CPC x HQ December 18 – CPC x 12/11 General Meeting Absentees January 2025

•

January 6 – CPC x NP (NP Not Present, CPC Work Meeting)

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Convention Planning Committee

• • • • • • • • • • • • • • •

January 8 – CPC General Meeting January 8 – CPC x HQ January 13 – CPC x NP (NP Not Present, CPC Work Meeting) January 15 – CPC x HQ January 15 – General CPC Meeting January 17 – NCC Monthly Call (Not Present, but Slides Updated) January 18 – BOD Meeting January 19 – BOD Meeting January 20 – CPC x NP January 22 – CPC General Meeting January 22 – CPC x HQ January 27 – CPC x NP January 29 – CPC x HQ January 29 – CPC General Meeting January 30 – Alumni Reception Meeting February 2025

• • • • • • • • • • • • • • • • • • •

February 3 – ED Office Hours February 3 – Community Service Groups Debrief February 5 – CPC x Marketing SubCom February 5 – CPC x HQ February 5 – CPC General Meeting February 11 – CPC x NP February 12 – CPC x HQ February 12 – General CPC Meeting February 16 – NCC Monthly Call February 16 – Special BOD Meeting February 17 – CPC x NP February 18 – AMEC Speaker Q&A (Afternoon) February 18 – CPC x MAPS February 18 – AMEC Speaker Q&A (Evening) February 19 – CPC x HQ February 19 – CPC General Meeting February 23 – Finance Committee February 26 – CPC x HQ February 26 – CPC General Meeting March 2025

• • •

March 2-3 – AMEC Site Visit March 5 – CPC x HQ March 5 – CPC General Meeting

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Convention Planning Committee

III. External Affairs a. Events Attended N/A

IV. Announcements

a. Be sure to attend the different activities at AMEC including support for our Arts at AMEC events.

V. Suggestions for Future a. Continue to refine the session curation strategy and ensure that MOU’s are being honored. Continue to find ways to streamline communications with the SNMA team and speakers to be able to handle the onslaught of emails during different peak seasons.

VI. Recommendations a. Continue the Arts at AMEC Initiative b. Have some form of a hub to allow easy access to information that the team needs to push out to attendees or speakers.

Submitted, Signed,

Jeavanie Desarmes

&

Shania Williams

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Diversity Research Committee

2025 Annual Medical Education Conference April 16 - 20, 2025 St. Louis, MO End-of-Year Report

I. Progress on Year-Long Goals a. Goal #1: To provide members with benefits that are in line with the mission of SNMA, that will enhance members’ education and professional development, facilitate the attainment of members’ career goals, and that are easily accessible. i. Strategic Plan Reference: ii. Progress: Ongoing 1. Developed programming calendar in August 2024 a. PRI subcommittee held virtual session titled “Navigating the Mentorship Landscape in Medicine” in Nov 2024 b. MSTP subcommittee planned to hold an HBCU PhysicianScientist panel in Oct/Nov that fell through 2. Continue to utilize our relationships with other national committees, RRLs, and local chapters to create programming that will support SNMA membership in virtual/remote research endeavors. a. Working with MAPS Research Liaisons to create a PreMed WCJRF Mock Presentation Session i. Registration form created by Dec 16th ii. Plan to hold session in Jan or Feb 2025 b. Assisting MAPS Research Liaisons in developing a Premed Journal Club i. Application went live in February 2025 3. Developed a proposal for an 8-Year SNMA Membership Initiative in conjunction with MSTP subcommittee and presented to Membership Chair, ED Hudson, National Treasurer, and Chairperson. Awaiting further guidance pending assembly of Restructuring SNMA Membership Ad-hoc Committee 4. Collaborating with NMA to develop a database of SNMA alumni and NMA members holding dual-degrees (MD/PhD and DO/PhD) as potential mentors for our dual-degree students iii. Suggestions: 1. Recommend interviewing and filling Vice-Chair positions by end of June 2. Recommend filling all subcommittee chair positions by end of July SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Diversity Research Committee

3. A DRC newsletter or DRC spotlight in SNMA Opportunities Newsletter, at minimum quarterly, that highlights research, funding, mentorship opportunities.

4. Create an SNMA research guidance database/contact list to give advice and answer research-related questions.

5. Create and disseminate a research opportunities/resources database b. Goal #2: Continue our partnership with APSA to ensure that the activities and programming of the SNMA reflect the diversity of our medical student populations. i. Strategic Plan Reference: Membership: Goal #6, Objective #2 ii. Progress: Ongoing 1. MSTP subcommittee co-chair attended APSA Diversity Summit help June 27-28, 2024 2. Developed APSA x SNMA FAQ/Guide for applying to dual degree programs and submitted in Opportunities Newsletter and posted to DRC page 3. Created a foundational partnership program between MSTP and APSA that will take place annually a. Initiated a pre-medical mentorship program with APSA pairing MD, DO, MD/PhD, and DO/PhD students with premedical students who are interested in careers as physicianscientists 4. Continue programming sessions with APSA via MSTP subcommittee, geared toward networking and mentorship. a. Developed Physician-Scientist social media campaign to kick off in March 2025 i. Day in the Life of a Physician-Scientist Trainee ii. Day in the Life of a Physician-Scientist Trainee (AMCAS Application Tips and Tricks Focused) iii. Clips from the APSA x SNMA Physician-Scientist Panel iv. 73 Questions with a Physician-Scientist v. Day in the Life of a Physician-Scientist Trainee vi. Clips of the Research-Related Activities at AMEC vii. Video on Interview Tips & Tricks b. Developed Physician-Scientist Pathway Panel session to be held April 3, 2025 iii. Suggestions:

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Diversity Research Committee

1. Identify DRC member that will be become new APSA liaison by end of May as they will need to attend APSA Diversity Summit held in the summer or APSA Annual Conference, per MOU 2. Host a DRC x APSA co-sponsored event in fall and spring c. Goal #3: Increase SNMA Engagement in Research i. Strategic Plan Reference: Membership: Goal #1, Objective #1 ii. Progress: Ongoing 1. Continuing the Diversity in Healthcare Workforce Pilot Study with Dr. Rawlings to identify barriers in clinical research participation for historically underrepresented patient populations a. Submitted proposal to NFLP to have FLP Fellow involved in project, was not accepted b. Vice-chair Okeroghene Rufin created a shortened and more targeted survey in DEC 2024 c. Plan was to disseminate new survey prior to and during AMEC 2025 d. We found it challenging to continue with project due to concerns about IRB and lack of time due to other committee responsibilities 2. Organize Wilbert C. Jordan Research Forum (WCJRF) at AMEC 2025 a. Call for abstracts went out Sept 2024, deadline Dec 14, 2024 b. Received 541 abstract submissions c. WCJ committee completed scoring by Jan 2025 d. Abstract decision notifications completed by Feb 2025 3. Organize Future Researchers in Medicine Program (FRiM) a. FRiM subcommittee co-chairs submitted proposed calendar of events Sept 2024 i. Planned for a series of 5 webinars from Feb 2025 – Mar 2025 and practice session April 2025 b. Call for abstracts went out Nov 2024 c. Deadline initially Dec 2024, extended to Jan 2025 d. Decision emails sent by Jan 12, 2025 e. Welcome webinar Jan 26, 2025 f. Planning a celebration in appreciation of 5-years of collaboration with FIU, to be held at end of FRiM session at AMEC g. Drafting potential MOU to be made with FIU. We are celebrating 5 years of partnership at AMEC 2025 and FIU SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Diversity Research Committee

is interested in continuing our partnership for another 7 years 4. Implement National Dairy Council Grant a. Drafted proposal for DRC use of NDC grants in Sept 2024 b. Call for applications to go out in March 2025 c. Will accept applications on a rolling-basis for individuals engaged in dairy-related research for presentation at AMEC 2026 d. Fellows will receive a grant of $2,000 – will receive half upon acceptance of application and half after presenting work at AMEC 5. Developed research track sessions for AMEC a. CPC approved all 5 of our proposed sessions in addition to FRiM and WCJRF b. Collaborated with AAMC for session at AMEC 2025 on explaining the MD/PhD pathway, primarily geared toward premedical students 6. Created an updated Research & Scholarship Opportunities database by Resources subcommittee a. Have had challenges in determining how best to disseminate it so that it can be updated continuously in realtime 7. Assisted Regional Research Liaisons in planning RMEC iii. Suggestions: 1. Historically, the FRiM co-chairs have chosen their replacements from that years cohort for the upcoming term; however, due to the many communication challenges we had this year, we recommend that the DRC co-chairs interview and select the FRiM co-chairs d. Goal #4: Renew and maintain relationships with current and past sponsors (medical schools, residency programs, and private/government entities) i. Strategic Plan Reference: Finance and Development: Goal #6, Objective #1 ii. Progress: Ongoing 1. Initiated the Diversity Research Fellowship subcommittee to seek out sponsorship opportunities related to research a. Subcommittee co-chairs added as liaisons to the Finance Committee Grants subcommittee to work collaboratively in seeking funding opportunities iii. Suggestions:

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Diversity Research Committee

1. Remember to include cost of APSA liaison to attend AMEC as budget line item 2. Finalize drafts of sponsorship request letters to Cobb Institute, Satcher Foundation, and Pfizer.

3. Create list of potential sponsors and find the contact people for those organizations.

II. Internal Affairs a. Events Attended i. June 7-9, 2024 – June NLI – Washington, DC ii. Sept 13-15, 2024 – Sept NLI – Hanover, New Hampshire iii. Jan 17-19, 2025 – January NLI – Memphis, TN b. Meeting and Conference Calls: i.

04/28/24 05/06/24 05/07/24 05/12/24 05/19/24 05/23/24 05/23/24 05/27/24 06/17/24 06/23/24 06/30/24 06/30/24 06/29/24 07/01/24 07/01/24 07/14/24 07/15/24 07/28/24 7/30/2024 7/30/2024 8/13/2024 8/14/2024

DRC Co-Chairs Transition Meeting DRC Co-Chairs Transition Meeting DRC Co-Chairs Meeting NCC Meeting BOD Onboarding Meeting DRC Vice-chairs Transition Meeting DRC x MSTP co-chair DRC x SNMA Chair DRC Diversity In Healthcare Project Transition Meeting DRC x National Treasurer Budget Meeting Subcommitte Chair Interview DRC Co-Chairs x FRiM Subcommittee Chairs Update Meeting DRC Co-Chairs x NP and NVP Programming Meeting Special BOD Meeting DRC Co-Chairs x ED Hudson and Dejanira Re: National Dairy Council Grant DRC Co-Chair x Vice-Chairs Meeting DRC Monthly Committee Meeting Co-chairs meeting SNMA DRC Subcommittee Co-Chair Interview SNMA DRC Co-Chairs x FRiM Meeting SNMA DRC Resources Transition Meeting SNMA DRC PRI Transition Meeting

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Diversity Research Committee

8/15/2024 8/18/2024 8/18/2024 8/19/2024 9/6/2024 09/11/2024 09/12/2024 09/15/2024 09/16/2024 10/07/2024 10/08/2024 10/17/2024 10/21/2024 10/24/2024 10/24/2024 11/13/2024 11/18/2024 11/21/2024 11/22/2024 11/30/2024 12/2/2024 12/15/24 12/15/24 12/16/24 12/13/2024 12/15/2024 12/15/2024 12/15/2024 12/16/2024 12/16/2024 12/22/2024 1/3/2025

SNMA DRC Fellowship Meeting SNMA NCC Monthly Meeting SNMA DRC Co-Chairs x Vice Chairs Meeting SNMA DRC National Committee Meeting SNMA DRC Co-Chairs x CPC x Program Specialist (Tyshara) Meeting regarding revision of WCJF timeline for program booklets SNMA DRC x AAMC MD/PhD Committee SNMA DRC Co-Chairs x Vice Chair (Okey) SNMA DRC Co-Chairs x Vice Chairs Monthly Meeting SNMA DRC National Committee Meeting SNMA DRC Co-Chair Check-In SNMA Streamyard Training Leadership Meeting with RRL IV DRC National Committee Meeting Meeting with National Vice President Meeting with DRF Subcommittee Co-Chairs Met with MSTP Subcommittee Co-Chairs and External Affairs Co-Chairs to discuss MSTP social media campaign for 2025 DRC National Committee Meeting SNMA DEI Ad-Hoc Meeting Met with MAPS Research Liaisons to discuss upcoming initiatives Met with MSTP Subcommittee Co-Chairs to discuss 8Year Membership Proposal Presentation ED Hudson's Office Hours DRC Chair and Vice-Chairs Meeting NCC Meeting DRC Monthly Committee Meeting DRC Co-Chair x Membership Co-Chair DRC Chair and Vice-Chairs Meeting NCC Meeting DRC Chairs and Vice Chairs Meeting DRC Monthly Committee Meeting SNMA DEI Ad-Hoc Meeting DRC Co-Chair Meeting x Alexis Mbakwe DRC Co-Chair x Umaru Barrie

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Diversity Research Committee

1/5/2025 1/6/2025 1/10/2025 1/23/2025 1/27/2025 1/30/2025 2/3/2025 2/8/2025 2/10/2025 2/11/2025 2/16/2025 2/16/2025 2/17/2025 2/25/2025 2/25/2025

DRC Co-Chair x MSTP DRC Co-Chair x MSTP x Membership Co-Chair, ED Hudson, National Treasurer, Chairperson DEI Ad-Hoc Meeting DRC Co-Chairs x FRiM DRC National Committee Meeting DRC Co-Chairs x FRiM DRC Co-Chairs x PRI Subcommittee Co-Chairs DRC Co-Chair x RRL IV MAPS DRL: So, You Want to Be an MD/PhD? SNMA Anti-DEI Ad-Hoc Meeting Special BOD Meeting SNMA NCC Meeting DRC National Committee Meeting Academic Ad-Hoc Committee | OnlineMedEd DRC Co-Chairs x NVP x NP Check-In Meeting

III. External Affairs a. Events Attended i. Date of Event - Name of Event – Location b. Meetings and Conference Calls i. 12/04/24 – DRC x Dr. Rawlings Diversity in Healthcare Workforce Pilot Study Update IV. Announcements a. Announcement #1 V. Suggestions for future a. Suggestion #1 VI. Recommendations a. Recommendation #1

Signed,

Erin Johnson

Nina Uzoigwe

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report

I. Year-Long Goals a. Goal #1: To provide members with benefits that align with the mission of SNMA, that will enhance members’ education, facilitate the attainment of member career goals, and that are easily accessible. i. Regional Takeover 1. Progress: Ongoing 2. To-Do: a. Bringing social media awareness of each region, chapter, and events occurring in the region during their selected month takeover. i. This consists of a static regional post highlighting event, an Instagram stories takeover, and/or a member of the month spotlight. The goal is for all three components to be fulfilled but achieved based on the region's ability to participate in the tasks. ii. National Programming 1. Progress: Ongoing 2. To-Do: b. Static posts on social media platforms, successfully promoting various committees and sponsored events. ii. Membership Drive: 1. Progress: Completed 2. To-Do: a. Create graphics for each day specific to the topics and theme created by the Membership Chair b. Static posts and stories, to bring awareness to SNMA and encourage premedical and medical students to join. i. Creation of interactive aspects of the drive to boost engagement with current and prospective members. b. Goal #2: Increase media engagement and utilization of SNMA resources/presence across all platforms i. Increase SNMA Branding and Engagement with Media Outlets 1. Progress: Ongoing 2. To-Do: a. Publicize SNMA Statements and Initiatives through Press Releases i. Collaborate with National President and pertinent NCCs ii. Press Releases Announcing SNMA Leaders: Chair-Elect (post January NLI) and President (post-AMEC) SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

iii. Work with HQ/ED to have press release and local media coverage for post AMEC iv. Current Project: 1. DEI Press Release and Survey a. Inital Survey: Completed b. Secondary Phase: In Progress i. Collaboration with DEI AdHoc Committee 2. National Black Physicians Day – Collaborate with other organizations to increase awareness of days a. Progress: Completed ii. Increase Social Media Engagement: 1. Progress: Ongoing 2. To-Do: a. Creation of a new subcommittee tasked with engagement responses across all platforms via DM responses, Retweets, comments, etc. ii. Assigned one committee member per social media platform to better utilize features of that specific platform outside the capabilities of Hootsuite. Based on committee size and participation. c. Frequent Social Media campaigns in collaboration with other committees to effectively showcase the benefits of SNMA membership iii. AMEC Marketing 1. Photography/Videography a. To-Do i. Introductory meeting 1. Progress: Completed 2. Goals and expectations of the vision to capture high-quality images and videos that represent AMEC’s mission and activities. Created a vision board regarding AMEC recap video and storytelling narrative. ii. Site Visit 1. Progress: Completed 2. Document the key features of the convention center, including its layout, facilities, and amenities that are relevant to AMEC's events. Provide a visual representation of the space to give stakeholders a clear understanding of the venue. iii. Media Marketing 1. Progress: Ongoing 2. Establishing biweekly meetings with the photography team, HQ (Adrienne), and key EAC leadership regarding on-site AMEC marketing logistics and planning.

3. Finalization of marketing package to provide the photography team: shotlist, Social Media Marketing (past/current), on-site coverage plan, etc.

2. Social Media Marketing SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

a. Progress: Ongoing b. To-Do: i. Committee AMEC Marketing Meetings: Held monthly starting in October and biweekly in the final 1.5 months till AMEC. Open to all NCCs and key players needing marketing needs for AMEC. ii. Following completion of January NLI – pre-AMEC Marketing conducted in full including but not limited to the following content: countdowns, know before you go, sponsor announcements, major event highlights, and other content based on the capabilities of our Marketing team at that time. iii. Live AMEC Marketing includes Journey to AMEC Reel, Daily Recap Static posts (Photos received from Media Team), Reposting tagged stories from attendees, sponsored content, and Social Media Ambassador Content.

3. Social Media Ambassador Program a. To-Do i. Creation of application and engagement opportunities to amplify our message and connect with our community.

1. Progress: Completed 2. Received over 20 applicants for the program so far.

3. Application deadline: February 28th. ii. Strategic Candidate Selection Process 1. Progress: Initiated 2. Choosing 6 participants based on these criteria: a. Experience and Skills b. Communication Abilities c. Alignment with Mission d. Performance Metrics e. Innovative Thinking f. Reliability and Professionalism 3. Final Decision: March 30, 2025 iv. Increase utilization of Podcast - Revamp Process 1. To-Do: a. Increase listenership and number of episodes produced i. Progress: Ongoing ii. Conduct quarterly listener surveys to improve quality and implement feedback iii. Create new episode programing catered to different listeners 1. Run The List 2. Kickin’ with the Lounge 3. Unscripted 4. Collaborations with NCCs a. Past: i. VotER and HPLA SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

ii. Episode with Executive Board Members iii. JSNMA Section b. Upcoming: iv. Gather data by series to increase listener count by releasing episode during high download times of day and week. v. Increase Number of Podcast team members 1. New Host Search – Completed 2. Recruiting pertinent Staff Members- Ongoing 3. Transition of leadership- Initiated b. Increase funding to support equipment, travel, and marketing for the podcast i. Progress: Ongoing ii. Recruit a new sponsorship chair (Sponsorships Check-In Meeting) – Completed iii. Sponsorship and Grants: 1. We Are Family Foundation Youth to The Front Fund: "The Creatives" Frontliners 2024 – Application Submitted, Grant denied 2. Creating Sponsorship Packet for Advertisement space for AMEC episode(s) - Completed 3. Creating a tracker to list potential sponsors to work with.

2024-2025 Sponsorship Tracker.xlsx a. Sponsors contacted: i. HOKA ii. Dr Scholls iii. Fabletics iv. NAACP v. Meharry Medical College vi. Morehouse SOM vii. Charles R Drew University of Medicine viii. Black Men in White Coats ix. Spotify x. MiMentor xi. Mentoring in Medicine xii. MedStaircase xiii. BridgedHealth xiv. Clove xv. Medelita xvi. Jannuu xvii. Dansko b. Progress: Ongoing c. To-Do: i. We plan to send follow-up emails to sponsors in the next two weeks before 2025 starts. (completed) SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

ii. Schedule podcast leadership meeting to discuss action items from most recent meeting iii. Complete action items from sponsorships check-in meeting

v. Improve and Update SNMA Website 1. Progress: Ongoing 2. To-Do: a. Update National Leadership, Regional, and NCC webpages i. Initial Deadline: May 31st, 2024 - Phase I completed ii. Phase II: Ongoing 1. Update all NCC supplemental pages and event pages b. Creation of a Committee tasked with improving the websites functionality for the organization and user friendliness. i. Committee Members: All Regional Webmasters and MAPS Webmaster with input from Internal Affairs and Website Specialist.

Open to all BOD members to attend.

1. Progress: Completed/Ongoing ii. Create a survey for all regions and chapter to complete. The data will be used to improve the engagement and design of the website 1. Progress: Ongoing c. Creation of report detailing the progress with the website update: i. Changes made towards the website this administration ii. Status of Committee Webpage Updates iii. Public Website Survey Results iv. Progress: Completed (Website Committee Report during January NLI) d. Enhancing the website through collaborative ideas and design review: i. Met with the website specialist to discuss and share ideas that others have contributed regarding the website. ii. Meeting with the committee to review Megan's different website design concepts. iii. Progress: Ongoing c. Goal #3: Organize all EAC Files for successor co-chairs i. Progress: Ongoing ii. To-Do: 1. OneDrive d. Create instruction sheet for various events i. BOD Press Release ii. Streamyard instruction sheet iii. Meet the Board Series iv. MARCOM instruction sheet v. Canva e. Update sign-up sheets SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

2.

3.

4.

5.

i. Streamyard training ii. BOD Press Release iii. EAC/The Lounge sign-up sheet f. EAC documents i. Subcommittee agreement ii. Official subcommittee chairperson appointment iii. Podcast Host agreements iv. Transition Documents Declutter Inbox - folder for different emails and submissions: g. Social Media h. Marcom i. CPC j. EAC k. Web Consultant l. Executive Committee i. NP ii. Chair iii. VP iv. NPE v. NCC vi. VC De-clutter SNMA social media: Facebook, Instagram, LinkedIn, Twitter media DMs/Submissions Update MOU’s Creation of an SNMA Photo Archive a. Progress: Ongoing – Inclusion of all SNMA Official events with photo release in registration, available to use (SharePoint: External Affairs public documents > SNMA Photo Archive)

II. Objective: d. Currently: i. AMEC Social Media Marketing ii. DEI Movement iii. AMEC Social Media Ambassadors e. Upcoming: i. N/A f. Past: i. “Inside Janurary NLI” Social Media Campaign ii. Meet the Board 2024 iii. Membership Drive 2024 iv. Founding Day v. Giving Tuesday vi. SNMA White Coat Series 2024 g. Ongoing: i. Social Media Campaigns: SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

1. Wellness Wednesday – Including collaborations with Mental Health Institute and Membership Committee 2. DEI Social Media Campaign ii. Podcast Season 1 (2020) - Season 5 (2024): 69 Episodes to date 1. Season 1: 11 Episodes (August 2020 – June 2021) 2. Season 2: 11 Episodes (July 2021 – June 2022) 3. Season 3: 14 Episodes (July 2022 – June 2023) 4. Season 4: 17 Episodes (July 2023 – July 2024) 5. Season 5: 15 Episode to date (July 2024-February 2025 ) 6. Podcast Analytics: 3,307K Downloads (As of December 20, 2024) a. 1,580 K Downloads (since the start of Season 5) III. Internal Affairs a. Events Attended i. March 27-31, 2024: 60th Annual Medical Education Conference- New Orleans, LA ii. June 7-9, 2024: June National Leadership Institute- Washington, DC iii. January 17-19, 2025: January National Leadership Institue – Memphis, TN iv. March 2-3, 2025: AMEC Site Visit in St. Louis v. April 17-29, 2025: Annual Medical Education Conference- St. Louis, MO b. Meeting and Conference Calls: vi. March 31, 2024: BOD Meeting vii. April 14, 2024: The Lounge: Run the List Episode Recording viii. April 15, 2024: Deondra X EAC ix. April 16, 2024: The Lounge Host Interview: Jocelyn Wensel x. April 16, 2024: DEI Survey Meeting xi. April 17, 2024: The Lounge Host Interview: Oluwatumilara Idowu xii. April 18, 2024: Production Meeting xiii. April 22, 2024: The Lounge Host Interview: Dumebi Okocha xiv. April 23, 2024: DEI Survey Meeting xv. April 24, 2024: The Lounge Host Interview: Chinasa Anokwuru xvi. April 26, 2024: DEI Meeting xvii. April 29, 2024: EAC Co-Chair Meeting xviii. April 30, 2024: The Lounge Host Interview: Samiza Palmer xix. May 1, 2024: EAC Co-Chair Meeting xx. May 6, 2024: The Lounge: Run the List Meeting xxi. May 9, 2024: The Lounge X EAC: Host Interviews Final Debrief xxii. May 12, 2024: NCC Monthly Meeting xxiii. May 12, 2024: The Lounge: Executive Producer Transition Meeting xxiv. May 16, 2024: The Lounge: Production Meeting xxv. May 22, 2024: CP x HQ xxvi. June 3, 2024: Run the List Briefing xxvii. June 4, 2024: External Affairs and SNMA Chair xxviii. June 6, 2024: Deondra x EAC xxix. June 7, 2024: NCC NLI Call xxx. June 8, 2024: June NLI BOD Meeting SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

xxxi. xxxii. xxxiii. xxxiv. xxxv. xxxvi. xxxvii. xxxviii. xxxix. xl. xli. xlii. xliii. xliv. xlv. xlvi. xlvii. xlviii. xlix. l. li. lii. liii. liv. lv. lvi. lvii. lviii. lix. lx. lxi. lxii. lxiii. lxiv. lxv. lxvi. lxvii. lxviii. lxix. lxx. lxxi. lxxii. lxxiii. lxxiv.

June 9, 2024: Junee NLI BOD Meeting June 12, 2024: EAC x CPC Mtg June 12, 2024: The Lounge Pre-Onboarding Meeting with EAC June 13, 2024: The Lounge Podcast Onboarding Meeting June 13, 2024: EAC x Aldwin Soumare June 16, 2024: EAC Monthly Meetings June 16, 2024: Website Committee June 17, 2024: September NLI Planning Meetings June 20, 2024: Production Meeting June 23, 2024: The Lounge Recording Session: Season 4 Episode 16 June 25, 2024: EAC Chairs X Vice Chairs June 26, 2024: CPC x HQ June 30, 2024: EAC Chairs x Vice Chairs July 1, 2024: September NLI Planning Meetings July 1, 2024: Special BOD Meeting July 1, 2024: Run the List Briefing July 6, 2024: Anastacia Azor and Sydney Baltimore and SNMA Vice President July 7, 2024: Assistant EP Onboarding Meeting July 8, 2024: Re: marketing/external affairs for the year July 10, 2024: EAC Chairs x Vice Chairs July 11, 2024: Podcast Leadership Programming and Host Rotation Update July 15, 2024: Abeselom Transition Meeting July 15, 2024: September NLI Planning Meetings July 17, 2024: Connecting with Mychael Spencer July 21, 2024: NCC Monthly Call July 21, 2024: Website Committee July 23, 2024: July RTL Episode Recording July 23, 2024: Social Media and Graphic Design Meeting July 24, 2024: CPC x HQ July 24, 2024: EAC Chairs X VCs July 28, 2024: EAC x Publications July 29, 2024: September NLI Planning Meetings July 31, 2024: Academic ad hoc committee meeting August 5, 2024: Run the List Briefing August 6, 2024: EAC – Membership Drive August 6, 2024: Road to Residency August 7, 2024: Abeselom Sponsorships/Ads Presentation August 9, 2024: Kickin It in the Lounge/Exec Team Meeting August 11, 2024: EAC Monthly Meetings August 11 – August 18, 2024: Membership Drive Communication with Subcommittee August 12, 2024: September NLI Planning Meetings August 13, 2024: Marketing x EAC August 14, 2024: August RTL Topics Meeting August 18, 2024: NCC Monthly Call

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

lxxv. lxxvi. lxxvii. lxxviii. lxxix. lxxx. lxxxi. lxxxii. lxxxiii. lxxxiv. lxxxv. lxxxvi. lxxxvii. lxxxviii. lxxxix. xc. xci. xcii. xciii. xciv. xcv. xcvi. xcvii. xcviii. xcix. c. ci. cii. ciii. civ. cv. cvi. cvii. cviii. cix. cx. cxi. cxii. cxiii. cxiv. cxv. cxvi.

August 18, 2024: Website Committee August 26, 2024: September NLI Planning Meeting August 28, 2024: CPC x HQ September 2, 2024: Run the List Briefing September 8, 2024: EAC Monthly Meetings September 9, 2024: September NLI Planning Meetings September 10, 2024: EAC x Marketing September 10, 2024: DEI Ad-Hoc Meeting September 11, 2024: September NLI- Hybrid event support September 12, 2024: EAC Monthly Meetings September 13, 2024: Check-in with EAC September 13, 2024: NCC Monthly Call September 14, 2024: September NLI BOD Meeting September 15, 2024: September NLI BOD Meeting September 16, 2024: September NLI Debrief Meeting September 17, 2024: Sept. RTL Topics Meeting September 20, 2024: Meeting with EAC and ED September 22, 2024: Website Committee September 24, 2024: Sept. RTL Recording September 25, 2024: CPC x HQ September 25, 2024: September 2024 NLI Debrief September 25, 2024: AMEC General Meetings September 26, 2024: Abeselom Ads/Sponsorships Revised Presentation September 30, 2024: EAC and Convention Planning Committee Co-Chair October 8, 2024: NCC Streamyard Training October 12, 2024: Unscripted 1st Episode Recording October 20, 2024: NCC Monthly Call October 23, 2024: CPC x HQ October 28, 2024: MHI Wellness Wednesday Collaboration and Discussion October 28, 2024: EAC x PMI October 29, 2024: AMEC Photography Proposal discussion October 29, 2024: MAPS Streamyard Training October 30, 2024: October RTL Recording October 31, 2024: EAC Leadership Team mtg November 3, 2024: EAC x VC November 4, 2024: ED Office hours November 7, 2024: Unscripted Recording (October RTL) November 10, 2024: Presidents Town Hall November 10, 2024: EAC Monthly Meetings November 12, 2024: Kickin It in The Lounge Match Ep. November 13, 2024: Nov. RTL Topics Meeting November 13, 2024: RE: Inquiry Regarding Social Media Presence for SNMA MSTP Subcommittee cxvii. November 17, 2024: NCC Monthly Call

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

cxviii. cxix. cxx. cxxi. cxxii. cxxiii. cxxiv. cxxv. cxxvi. cxxvii. cxxviii. cxxix. cxxx. cxxxi. cxxxii. cxxxiii. cxxxiv. cxxxv. cxxxvi. cxxxvii. cxxxviii. cxxxix. cxl. cxli. cxlii. cxliii. cxliv. cxlv. cxlvi. cxlvii. cxlviii. cxlix. cl. cli. clii. cliii. cliv. clv. clvi. clvii. clviii. clix. clx. clxi.

November 17, 2024: Website Committee November 20, 2024: CPC x HQ November 20, 2024: Meet the Board Series Meeting November 21, 2024: DEI Ad-Hoc meeting November 27, 2024: Sowing Seeds Planning Meeting December 5, 2024: SNMA Website/External Affairs December 8, 2024: EAC Monthly Meetings December 10, 2024: AMEC Marketing Team Meeting December 10, 2024: January NLI Planning Meeting December 10, 2024: EAC Chairs x Vice Chairs meeting December 11, 2024: CPC x HQ December 11, 2024: AMEC General Meetings December 11, 2024: Dec. RTL Topics Meeting December 15, 2024: NCC Monthly Call December 15, 2024: Website Committee December 17, 2024: AMEC Marketing Sub-committee Meeting Tuesday at 6pm EST December 17, 2024: January NLI Planning Meeting December 19, 2024: DEI Ad-Hoc Committee Meeting December 23, 2024: Dec RTL Recording (Rescheduled) December 25, 2024: CPC x HQ January 1, 2025: CPC x HQ January 6, 2025: ED Office Hours January 7, 2025: AMEC Marketing Team Meeting January 7, 2025: January NLI Planning Meeting January 8, 2025: CPC x HQ January 8, 2025: AMEC General Meetings January 8, 2025: Wellness Wednesday Webinar Meeting January 8, 2025: RTL/Unscripted Special Edition Episode January 10, 2025: DEI Ad-Hoc Meeting January 12, 2025: EAC Monthly Meetings + Website Committee January 13, 2025: EAC Leadership Mtg January 14, 2025: January NLI Planning Meeting January 15, 2025: CPC x HQ January 17, 2025: Abeselom Sponsorships Check In January 17, 2025: NCC Monthly Meeting January 18, 2025: January BOD Meeting [In-person] January 18, 2025: January BOD Meeting [In-person] January 22, 2025: CPC x HQ January 22, 2025: AMEC General Meetings January 25, 2025: Streamyard Mtg January 28, 2025: Streamyard Test Run January 28, 2025: RE: AMEC 2025 Entertainment Logistics Help January 28, 2025: DEI Ad-Hoc Committee Meeting January 29, 2025: CPC x HQ

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

clxii. clxiii. clxiv. clxv. clxvi. clxvii. clxviii. clxix. clxx. clxxi. clxxii. clxxiii. clxxiv. clxxv. clxxvi. clxxvii. clxxviii. clxxix. clxxx. clxxxi. clxxxii. clxxxiii. clxxxiv. clxxxv. clxxxvi. clxxxvii. clxxxviii. clxxxix. cxc. cxci. cxcii. cxciii. cxciv. cxcv. cxcvi. cxcvii. cxcviii. cxcix. cc. cci. ccii. cciii. cciv. ccv.

January 29, 2025: Wellness Webinar February 3, 2025: ED Office Hours February 4, 2025: AMEC Marketing Team Meeting February 4, 2025: January NLI Planning Meeting February 4, 2025: EAC Chair x Vice Chair Meeting February 5, 2025: CPC x HQ February 5, 2025: Podcast Leadership Transition and AMEC Planning February 5, 2025: AMEC General Meetings February 6, 2025: RE: AMEC Highlights Proposal Meeting February 11, 2025: DEI Ad-Hoc Committee Meeting February 12, 2025: CPC x HQ February 13, 2025: Feb. RTL Topics Meeting February 13, 2025: EAC Monthly Meetings February 14, 2025: Impact Report February 16, 2025: National President's Office Hours February 16, 2025: Special BOD Meeting February 16, 2025: NCC Monthly Call February 16, 2025: Abeselom Sponsorships Follow-Up Meeting February 16, 2025: Website Committee February 19, 2025: CPC x HQ February 19, 2025: AMEC General Meetings February 20, 2025: Feb. RTL Recording February 20, 2025: HQ Building- Intro Meeting with Architect February 24, 2025: FLP Final Presentations StreamYard February 24, 2025: DEI Ad-Hoc Committee Meeting February 26, 2025: CPC x HQ February 28, 2025: RE: SNMA DEI Initiatives with Region 3 Webmaster Chika March 3, 2025: Virtual Walkthrough March 4, 2025: AMEC Marketing Team Meeting March 5, 2025: CPC x HQ March 5, 2025: AMEC General Meetings March 5, 2025: Podcast Leadership Meeting x AMEC Events Run-Down March 7, 2025: Feb. Unscripted Episode Recording March 9, 2025: EAC Monthly Meetings March 11, 2025: DEI Social Media Campaign March 11, 2025: DEI Ad-Hoc Committee Meeting March 12, 2025: CPC x HQ March 12, 2025: AMEC General Meetings March 15, 2025: Presidents’ Town Hall March 16, 2025: NCC Monthly Call March 16, 2025: Website Committee March 18, 2025: AMEC Marketing Team Meeting March 19, 2025: CPC x HQ March 19, 2025: AMEC General Meetings

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

ccvi. March 25, 2025: DEI Ad-Hoc Committee Meeting ccvii. March 26, 2025: CPC x HQ ccviii. March 26, 2025: AMEC General Meetings ccix. April 1, 2025: AMEC Marketing Team Meeting ccx. April 2, 2025: CPC x HQ ccxi. April 2, 2025: AMEC General Meetings IV. External Affairs a. Events Attended i. N/A b. Meeting and Conference Calls: i. February 18, 2025: AMEC Photography Strategy Session ii. February 18, 2025: Anastacia Azor and Sydney Baltimore and MedBoardTutors V. Announcements h. Announcement #1: If you have a campaign/series that requires us to make consistent social medial posts, we recommend scheduling a meeting with us so that our committees are on the same page early on. i. Announcement #2: For all marketing posts on social media, submit a MARCOM request 7-14 days (about 2 weeks) prior to your desired postdate.

VI. Recommendations j. Recommendation #1: (Reminder) We charged all BOD Members to update all SNMA documents, slides, marketing materials, transition documents, etc. to include the proper SNMA Logo by January NLI. If your offices have not verified your documentation, we charge you to do your due diligence to ensure all documents are updated prior to the end of the administration. i. Rationale: To uphold the visual standards and branding integrity of the SNMA, we must abide by consistent standards from the top down. Although the logo was changed many years ago, improper versions of the logo have been included and passed down to every new administration. Rectifying all documents during this administration ensures that improper logo usage does not continue from our highest leadership and motivates our members at the chapter level to abide by changes through example. k. Recommendation #2: Include the External Affairs Committee in All AMEC Marketing Efforts- All AMEC marketing initiatives should fall under the guidance of the EAC from the very start of the planning process. i. Rationale: Working together will improve communication and keep everyone aligned on goals, messaging, and timelines. We can help connect marketing efforts with AMEC’s brand strategy, allowing the messages to reflect the organization’s identity and values. This teamwork will make coordinating marketing and event planning easier so our strategies will effectively promote specific conventions. We will also share valuable insights on creating content, helping produce high-quality materials that engage our audience. l. Recommendation #3: We recommend that all emails intended for external recipients be vetted by the External Affairs Committee prior to sending. i. Rationale: 1. Establishing a centralized review process is essential for maintaining consistency in our messaging. It helps us express our organization’s voice clearly and present a united front. The Committee plays a vital role in enhancing quality control; we can SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the External Affairs Committee

safeguard our professional image by identifying errors or miscommunications before they reach external audiences.

2. Moreover, the Committee ensures that all content aligns with our strategic goals and initiatives, which is key to fostering strong relationships and managing our reputation effectively. This vetting process also helps us reduce legal and reputational risks from miscommunication or unauthorized information sharing.

3. Finally, involving the Committee allows us to create a valuable space for constructive feedback, ultimately helping us refine our communication skills and strategies over time.

Signed,

Anastacia Azor and Sydney Baltimore

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Health Policy and Legislative Affairs Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report

I. Progress on Year-Long Goals a. Goal 1: Host 2 webinars or events every quarter. Topics will include current healthcare legislation, everyday healthcare advocacy, maximizing lobbying efforts, and resolution and bill writing. i. Strategic Place Reference: 4.5.1. Engage members in cultural humility awareness to promote equity within medical education and the health care system. ii. Progress: We had two webinars take place alongside NAF in September, the first regarding “Advocacy 101” and “What is the EDUCATE Act and how does it affect us?”. We also partnered this semester with SNaHP on a webinar for “Intro to Single Payer Healthcare 101” and with the AMAMinority Issues Committee on their Black History Month programming entitled “#BlackDoctorsMatter”. Our Membership Education and Policy Statements Director are currently working on programming to discuss how to write policy statements as well as a case presentation. iii. Suggestions: It could be beneficial to have a vague idea of the webinars that the committee and subcommittee leads want to do for the year. That way you are able to reach out to speakers earlier and help avoid any last minute changes or confusion. b. Goal 2: Increase our visibility and connection with other National Organizations to maximize our legislative efforts i. Strategic Place Reference: 4.5.2. Collaborate with external partners to implement multicultural and socially conscious programming. ii. Progress: We were able to obtain an MOU with SNaHP. We were unable to get an MOU with the AMA-MSS do to concerns about if it would be approved by the overarching AMA. However we do have an AMA-MSS Liaison who represents the SNMA at AMA meetings and votes on their resolutions. Through the DEI Ad-Hoc Committee we anticipate a collaboration with other organizations (LMSA, APAMSA, ANAMS, and NMA) on a joint statement as well as survey dissemination. iii. Suggestions: Would be beneficial to continue to build relationships with these organizations that we are working with to have continued collaboration.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Health Policy and Legislative Affairs Committee

c. Goal 3: Release at least 1 policy statement each quarter that reflects current healthcare issues and/or new legislative issues. i. Strategic Place Reference: 4.5.1. Engage members in cultural humility awareness to promote equity within medical education and the health care system. ii. Progress: Our Policy Statements subcommittee is finalizing the statements on Gun Violence and Residency Work Hours to be presented during AMEC. iii. Suggestions: When editing previously worked on policy statements make sure to keep track of the edits that were made because it will help the BOD follow the updates and have a better understanding for voting. d. Goal 4: Enhance NAF and build on the work done in previous years. This forum serves as an opportunity for students to increase their awareness of key legislative issues affecting medicine, acquire the tools to become a physician advocate and engage in political activism. We are considering transitioning to a “legislative day” for local and state advocacy efforts. i. Strategic Place Reference: 4.5.1. Engage members in cultural humility awareness to promote equity within medical education and the health care system. ii. Progress: NAF was completed and successful. 38 people registered for the event and 12 people attended. We were able to meet with 13 legislators.

We utilized our FLP Fellow to come up with a RAF Playbook for the PALs to use for Regional Advocacy Forums (RAF). Region IX is currently working on their own RAF and we are assisting where needed in their efforts. iii. Suggestions: Plan a date for NAF early and make sure you reach out to legislators early. Also make sure there are clear expectations for those on the NAF Planning Committee and that you are effectively communicating with HQ on how you want them to help you.

1. Make sure the location of the meetings are taken into consideration and account for transition/commuting time between meetings e. Goal 5: Increase the HPLA influence/track for AMEC 2025. i. Strategic Place Reference: 4.3.2. Diversify the academic support and scholarly pursuits available to members. ii. Progress: We have expanded our HPLA track (entitled: Health Policy & Advocacy Forum) and are in charge of 10 sessions. We are finalizing all of our speakers and working on questions for panels with our Conference Planning Subcommittee. iii. Suggestions: Would love to see the track continue to expand in future years! f. Goal 6: Increase Grant efforts for the current administrative year.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Health Policy and Legislative Affairs Committee

i. Strategic Place Reference: 4.2.2. Establish increased funding for scholarship opportunities. ii. Progress: Winter Grant winner was selected. Payment will be distributed once we receive proof of event. We are sending out the Spring HPLA Grant that chapters will be able to submit for funding. iii. Suggestions: Make sure funding is secured in the budget as early as possible. g. Goal 7: Have at least 1 policy/legislative session at all RMECs, RLIs, and NLIs. i. Strategic Place Reference: 4.3.2. Diversify the academic support and scholarly pursuits available to members. ii. Progress: Most regions were able to have 1 policy/legislative session at either RMEC or RLI. We had a session for PALs to ask questions regarding regional sessions. We were unable to directly have a session at the NLIs this year. iii. Suggestions: Work with the National President to ensure that there is a policy/legislative session at at least one NLI. Reach out to PALs earlier in order to ensure proper planning and resources are allocated to ensure successful events at their RLIs and RMECs. h. Goal 8: HPLA Fellowship Program—continue hosting yearly HPLA Fellowship Program i. Strategic Place Reference: 4.4.1. Increase utilization of leadership modules to develop effective leaders. ii. Progress: Fellows were selected and started in their programming. We ensured DRC had information regarding their projects so they will be able to present at the WCJRF. Fellows are working with their mentors and participating in the speaker series. iii. Suggestions: Ensure that the Fellowship Director is reaching out to speakers early and keeping in constant communication with them leading up to their webinar date.

II. Internal Affairs a. Events Attended i. March 28-31 – AMEC 2024 – New Orleans, LA ii. June 7-9 – June NLI – Washington, DC iii. September 13-15 – September NLI – Virtual Attendance iv. September 16 – National Advocacy Forum Webinar #1 – Virtual v. September 19 – National Advocacy Forum Webinar #2 – Virtual vi. September 26 – National Advocacy Forum – Washington, DC vii. January 14 – Netter SNMA Chapter HPLA Event – Virtual b. Meeting and Conference Calls: i. May 13 – NCC Introduction Meeting ii. HPLA Transition Meeting iii. June 28 – NAF Meeting with HQ Staff

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Health Policy and Legislative Affairs Committee

iv. v. vi. vii. viii. ix. x. xi. xii. xiii. xiv. xv. xvi. xvii. xviii. xix. xx. xxi. xxii. xxiii. xxiv. xxv. xxvi. xxvii. xxviii. xxix. xxx. xxxi. xxxii. xxxiii. xxxiv. xxxv. xxxvi. xxxvii. xxxviii. xxxix. xl. xli.

July 1 – Special BOD Meeting July 2 – HPLA/NVP 1-on-1 Meeting July 5 – HPLA/NP/NVP Meeting July 7 – HPLA NAF Planning with VP Emeritus Mpasi July 14 – HPLA Committee Meeting July 18 – PBM Mentorship Meeting July 21 – NCC Monthly Meeting July 30 – Conference Planning Onboarding Meeting July 31 – Policy Statements Director Onboarding Meeting August 1 – Membership Education Onboarding Meeting August 6 – Vice Chair Onboarding Meeting August 8 – NAF Planning Meeting August 9 – Finance and Grants Onboarding Meeting August 11 – HPLA Monthly Leadership and General Committe Meeting August 18 – Monthly NCC Meeting August 23 – HPLA Conference Planning Committee Meeting August 28 – NAF Planning Meeting September 5 – HPLA Conference Planning Meeting September 7 – KITL Podcast Recording September 8 – HPLA Monthly Leadership and General Committee Meeting September 10 – DEI Ad-Hoc Committee Meeting September 30 – HPLA meeting with National Treasurer October 2 – Meeting with PBM Brown October 3 – Meeting with Speaker of the House October 7 – Meeting with FLP Fellow October 15 – NAF Debrief with HQ October 28 – Meeting with NVP October 30 – meeting with Convention Planning Co-Chairs November 10 – HPLA Monthly Leadership and General Committee Meeting November 17 – Monthly NCC Meeting November 21 – DEI Ad-Hoc Committee Meeting November 24 – Executive Committee Meeting December 7 – HPLA Fellows Webinar December 8 – HPLA Monthly Leadership and General Committee Meeting December 9 – HPLA meeting with Convention Planning Committee CoChairs December 11 – AMEC Planning Meeting December 15 – NCC Monthly Meeting December 19 – DEI Ad-Hoc Committee Meeting

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Health Policy and Legislative Affairs Committee

xlii. xliii. xliv. xlv. xlvi.

December 20 – HPLA FLP Fellow Meeting December 21 – RAF Planning Discussion with PALS January 1 – PBM Mentorship Meeting January 2 – HPLA x MAPS Meeting January 9 – Netter Medical School SNMA Chapter HPLA Event Planning Meeting xlvii. January 10 – HPLA FLP Fellow Meeting xlviii. January 10 – DEI Ad-Hoc Committee Meeting xlix. January 12 – HPLA Leadership Meeting l. January 14 – HPLA Convention Planning Check in Meeting li. January 20 – HPLA x NPE Meeting lii. January 21 – HPLA x NPE Meeting liii. January 21 – HPLA Fellowship Director Check in Meeting liv. January 26 – HPLA FLP Fellow Meeting lv. January 28 – HPLA Finance and Grants Check in Meeting lvi. January 28 – DEI Ad-Hoc Committee Meeting lvii. January 29 – HPLA Vice Chair Check in Meeting lviii. February 9 – HPLA Leadership Meeting lix. February 10 – HPLA Vice Chair Check in Meeting lx. February 11 – DEI Ad-Hoc Committee Meeting lxi. February 13 – HPLA Policy Statements Director Check in Meeting lxii. February 16 – Special BOD Meeting lxiii. February 16 – NCC Monthly Meeting lxiv. February 23 – HPLA at National President’s Office Hours lxv. February 23 – Executive Committee Meeting lxvi. February 24 – HPLA Meeting with Region IX Director and PAL lxvii. February 24 – DEI Ad-Hoc Committee Meeting III. External Affairs a. Events Attended i. February 25 - #BlackDoctors: Prioritizing Black Health Starts with Empowering Black Doctors – Virtual ii. February 26 – Intro to Single Payer Healthcare 101 – Virtual b. Meetings and Conference Calls i. June 14 – HPLA VotER Meeting ii. September 2 – HPLA x AMA-MSS Meeting iii. September 3 – HPLA x SNaHP Meeting iv. October 19 – Meeting with AMA-MSS SNMA Liaison v. October 30 – HPLA x SNaHP Meeting vi. November 1 – Meeting with Dr. Landry vii. November 3 – Meeting with AMA-MSS Diversity Team viii. December 19 – Meeting with Dr. Landry ix. January 12 – SNMA x AMA-MSS Meeting

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Health Policy and Legislative Affairs Committee

x. February 18 – HPLA x AMA-Minority Issues Committee Planning Meeting IV. Announcements a. We want to thank our DEI Ad-Hoc Committee for all of your hard work on this committee and getting these action items done. We can’t wait to see how our work is able to continue in years to come. b. Congratulations to all of the 4th years on a successful Match! It has been an honor and a privilege for us to serve on the board with you all and we look forward to seeing all of your future success!

V. Suggestions for Future a. Suggestion #1: Make sure you are planning early and effectively communicating.

HPLA can have a lot of moving parts and it’s important to work early and effectively. We need to be cognizant of the physicians/speakers that we are asking to interact in our programming and that we want to continue to help support HPLA in the future. b. Meet with the National President early in the administrative year. Make sure you understand their policy topic priorities early so you can shape the webinars and policy statements the committee hosts and writes.

VI. Recommendations a. None

Submitted,

Adaya C. Sturkey Health Policy & Legislative Affairs Co-Chair

Kailyn Geter Health Policy & Legislative Affairs Co-Chair

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2025 Annual Medical Education Conference April 16-20, 2025 St. Louis, MO Quarterly Report I. PROGRESS ON YEAR-LONG GOALS a. Work with the Chair to increase integration and utilization of the IAC with the business of the SNMA i. Strategic Place Reference: N/A ii. Progress: Will continue with current progress iii. To-Do: Continue to meet with the Chair to check in regarding tasks and progress b. Work with FLP to create a centralized way to store projects and data collected through FLP projects i. Strategic Place Reference: N/A ii. Progress: FLP Chair has made progress with obtaining numerous files; iii. To-Do: Currently working on completing this and finding a centralized place for storage iv. c. Create a streamlined way to collect and store data from programming in a central place i. Strategic Place Reference: N/A ii. Progress: Working with Programming Evaluation Subcommittee Chair and National Committee Chairs (NCCs) to collect surveys for programming events; two reports for NLI have been documented iii. Tasks: Continue to encourage NCCs to share programming calendar so that we can continue to collect data; brainstorm with team where to store the reports and data collected II. INTERNAL AFFAIRS a. Events Attended: i. 1/17/2025 - 1/19/2025 - January National Leadership Institute (Memphis, TN; attended virtually) b. Meeting and Conference Calls: i. 8/5/2024 - September NLI Planning Meeting ii. 8/12/2024 - September NLI Planning Meeting iii. 8/18/2024 - NCC Call iv. 8/19/2024 - September NLI Planning Meeting v. 8/22/2024 - PPM Committee Meeting vi. 8/26/2024 - September NLI Planning Meeting vii. 9/1/2024 - IAC Committee Meeting SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

viii. ix. x. xi. xii. xiii. xiv. xv. xvi. xvii. xviii. xix. xx. xxi. xxii. xxiii. xxiv. xxv. xxvi. xxvii. xxviii. xxix. xxx. xxxi. xxxii. xxxiii. xxxiv. xxxv. xxxvi. xxxvii. xxxviii. xxxix. xl. xli. xlii. xliii.

9/3/2024 - September NLI Planning Meeting 9/4/2024 - EAC/FLP Meeting 9/11/2024 - September NLI Planning Meeting 9/13/2024 - NCC Call 9/14/2024 - BOD Meeting 9/15/2024 - BOD Meeting 9/25/2024 - September NLI Debrief 10/1/2024 - January NLI Planning Meeting 10/6/2024 - IAC Committee Meeting 10/15/2024 - January NLI Planning Meeting 10/20/2024 - NCC Call 10/24/2024 - Meeting with NVP 10/29/2024 - January NLI Planning Meeting 11/1/2024 - NLI Meeting with NVP, PMI, PMBM and MAPS 11/3/2024 - IAC Committee Meeting 11/5/2024 - January NLI Planning Meeting 11/17/2024 - NCC Call 11/19/2024 - January NLI Planning Meeting 11/21/2024 - PPM Committee Meeting 11/28/2024 - Meeting with ED Hudson 12/3/2024 - January NLI Planning Meeting 12/10/2024 - January NLI Planning Meeting 12/15/2024 - NCC Call 12/17/2024 - January NLI Planning Meeting 12/19/2024 - PPM Committee Meeting 1/7/2025 - January NLI Planning Meeting 1/14/2025 - January NLI Planning Meeting 1/17/2025 - NCC Call 1/18/2025 - BOD Meeting 1/19/2025 - BOD Meeting 1/23/2025 - PPM Committee Meeting 2/4/2025 - Check in with ED 2/16/2025 - Special BOD Meeting 2/16/2025 - NCC Call 2/16/2025 - Website Committee Meeting 2/26/2025 - Meeting with NVP

III. EXTERNAL AFFAIRS a. Events Attended: i. N/A b. Meetings and Conference Calls: i. N/A IV. ANNOUNCEMENTS SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

a. N/A V. SUGGESTIONS FOR FUTURE a. Re-instate the Constitution, Bylaws and Ways Committee under the IAC Committee to eliminate the need for future ad-hoc committees to review the PPM b. Coordinate early with NCCs regarding programming to have more opportunities to create surveys for data collection c. Re-instate the practice of giving the Transition Assessments at June NLI to avoid delays in BOD completion d. Provide IAC access with the LOGAS forms submitting during election season to avoid having to collect them again during transition time VI. RECOMMENDATIONS a. Revisit the discussion of the second IAC Co-Chair being the Regional Director to the Executive Committee. There is little historical basis for it based on speaking with former IAC Chairs and for the past few years, it has made being an IAC Chair, essentially a one-person role.

Signed,

Jourdon Robinson Jourdon Robinson

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I. Progress on Year-Long Goals: a. Goal 1: Maintain and Strengthen the Global Health Fellowship (Health Systems and Medical Spanish) i. Strategic Place Reference: 1. Membership: Goal 3: Support members in academic/research pursuits (Obj 2), Goal 4: Offer leadership development (Obj 1-3), Goal 5: Activities reflect diversity of SNMA members & communities (Obj 1-2) 2. Marketing: Goal 1: Maximize digital media presence (Obj 1-3), Goal 3: Enhance public/members access to information (Obj 1,2) ii. Progress: Goal Completed!

1. Accepted 65 SNMA members in the Global Health Fellowship.

Had our highest record of Medical Spanish fellows (24).

Maintained both systems: Medical Spanish and Health Systems 2. Maintained the hybrid programs with initiation of live lectures in January 2025. Health Systems had 4 live lectures and Medical Spanish had 3 live lectures with the first Spanish OSCE. 3. A new curriculum was created for increased attendance and retention of lecturers. Well-formed research groups were made with the largest number of groups presenting at the AMEC WCJ Forum, with a total of 16 from the global health fellowship.

4. A total of 4 global health fellows were selected and successfully participated in the Women of H.O.P.E December 2024 Jamaica Outreach Trip – 2 medical students and 2 pre-medical students 5. Created the first Global Outreach Scholarship to help with travel accommodations, which was awarded to the selected Global Health Fellows who attended the Jamaica Outreach trip. iii. Suggestions: 1. Maintain the hybrid style curriculum for the Global Health Fellowship. Continue to release GHF flyer advertisement in August, selection of fellows in early September, Orientation by end of September, commencement of the program in the end of September or first week of October.

2. Consider changing the Medical Spanish Course to a free course on Coursera. Prior Medical Spanish Course is about $1200 of

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

budgeting. If a cheaper or free course can be found, then the additional $1200 can be used for the Global Outreach Scholarship Fund or to increase the first INAC AMEC International Scholarship to award more students to attend AMEC. 3. For Medical Spanish Track lectures and OSCEs, please consider creating a MOU with the National Association of Medical Spanish (NAMS). They want to broaden their audience and partner with SNMA to perform more Medical Spanish live series and work with future OSCEs for the Medical Spanish course. Maintaining Medical Spanish OSCEs in the curriculum is important for fellows to practically implement their new vocabulary. b. Goal 2: Reorganize and Strengthen International Affairs Subcommittees i. Strategic Place Reference: 1. Governance: Goal 1: Organizational Leadership (Obj 1-3), Goal 2: Solidify professional development of the BOD/Transition Process (Obj 1-2) 2. Membership: Goal 3: Support members in academic/research pursuits (Obj 2), Goal 4: Offer leadership development (Obj 1-3) ii. Progress: Goal Completed!

1. Maintained the current INAC subcommittees: Global Health Fellowship, Global Health Experiences, IMG/IMS, Newsletter 2. Advertised INAC Subcommittees on SNMA social media to increase committee members. Obtained our highest number of committee members for the administrative year 2024-2025 with over 30 members.

3. Global Health Fellowship Subcommittee: Became more hands-on with the participation with the Global Health Fellowship program.

Multiple subcommittee members participated as live lecturers and assisted in tracking attendance during lectures for both Medical Spanish and Health Systems. Performed the first Spanish OSCE for the Medical Spanish fellowship.

4. International Membership Subcommittee (IMG/IMS): Collaborated with Region 4 IMG/IMS Liaison to assess the needs of the SNMA international membership. Met with RD4 Liaison who provided us a connection with IVHQ for future medical mission trips. RD4 Liaison has also assisted in obtaining speakers for the international programming at AMEC. 5. Global Health Experiences Subcommittee: Completed 1 virtual webinar session with Wombs of the World, Co-Founder Charlotte Brielle, in November 2024, with over 20 SNMA members in attendance. Created two additional medical mission trips which

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

was led by Co-Chair Natalie Toro: Honduras with Medical Brigades December 2024 and Guatemala with IVHQ March 2025.

6. Newsletter Subcommittee: Sent out two newsletters for the fall and winter. Preliminary plan for Spring Edition after AMEC. iii. Suggestions: 1. Consider taking out subcommittees. Overall, the International Affairs Committee should keep these topics as their focus “Global Outreach, Global Health Fellowship, IMS/IMG Membership, and Newsletter”, however individual subcommittees are not needed.

Once committee members are placed into a subcommittee, which may not have been their first choice, their productivity decreases substantially. Please consider having all committees participate in all the International Affairs roles, events, and responsibilities.

2. Continue to allow INAC committee members to present research for the global health fellowship live lectures.

3. For newsletters, consider changing the publication from quarterly to either twice or three times in an administrative year. It has been difficult finding international work and participation to include in the newsletter to keep up with the increased publication deadlines. c. Goal 3: Increase Medical Outreach Opportunities for Members i. Strategic Place Reference: 1. Membership: Goal 3: Support members in academic/research pursuits (Obj 2), Goal 5: Activities reflect diversity of SNMA members & communities (Obj 1-2) 2. Marketing: Goal 1: Maximize digital media presence (Obj 1-3), Goal 3: Enhance public/members access to information (Obj 1-3) ii. Progress: Goal Completed!

1. Maintained the relationship with Women of H.O.P.E. for the Jamaica Outreach trips for the SNMA global fellows. Opened the June Outreach trip for the first time for additional SNMA members. Also, an updated MOU was established and accepted until 2026 in Sept NLI 2024.

2. Established two more outreach opportunities in this administrative year. Established connections with Wombs of the World, Medical Brigades, and IVHQ. The first widely advertised SNMA outreach trip took place in Honduras December 2024 with 13 SNMA members. The Global Fellows attends the Jamaica Outreach Mission Trip in December 2024 as well. We are currently planning for Guatemala with IVHQ in March 2025, and Jamaica Outreach trip for the global health fellows in June 2025. Additional summer trips are still in progress. iii. Suggestions:

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

1. It is helpful to have INAC leadership (Co-chairs or Co-vice chairs) to lead and physically attend the SNMA medical mission trips.

However, if this is not feasible, please consider using INAC committee members. In addition, a small 2–4-month fellowship may be necessary to train SNMA members how to lead a medical mission trip. The purpose of this fellowship is to create competently trained leaders who can be used to lead current and future SNMA medical mission trips – therefore there isn’t a constant pressure to always have INAC leadership attending and leading an outreach trip each administrative year. d. Goal 4: Establish MOUs for the next few years for future INAC Chairs i. Strategic Place Reference: 1. Membership: Goal 3: Support members in academic/research pursuits (Obj 2), Goal 5: Activities reflect diversity of SNMA members & communities (Obj 1-2) 2. Marketing: Goal 1: Maximize digital media presence (Obj 1-3), Goal 3: Enhance public/members access to information (Obj 1-3) ii. Progress: Goal Completed!

1. Created new MOUs that will sustain the partnership between SNMA and Women of H.O.P.E., Medical Brigades, International Volunteer Headquarters, and Wombs of the World for more 2 years which was successfully accepted during Sept NLI. MOUs should last until August 2026. iii. Suggestions: 1. Consider keeping MOUs every 2-3 years instead of yearly. This creates conduciveness within the committee and SNMA for future planning e. Goal 5: Establish International Scholarships for IMG/IMS and Outreach participants i. Strategic Place Reference: 1. Membership: Goal 2: Provide members with benefits that are easily accessible (Obj 2) 2. Finance Development: Goal 3: Increase number of grants obtained (Obj 1) ii. Progress: Partial Completed 1. Followed up with IPP twice regarding plans for International IMG Scholarship. Pending communication with Dr. Agboghidi about their future plans.

2. Collaborated with National Treasurer and established the Global Outreach Scholarship for participating fellows as well as the first INAC AMEC International Scholarship iii. Suggestions:

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

1. Continue to reach out to Dr. Agboghidi about the International IMG Scholarship 2. Continue searching for grants/scholarship/funding for more outreach scholarships to make medical mission trips more sustainable for SNMA members f. Goal 6: Strengthen structure of International Affairs Committee leadership i. Strategic Place Reference: 1. Governance: Goal 1: Organizational Leadership (Obj 1-3), Goal 2: Solidify professional development of the BOD/Transition Process (Obj 1-2) 2. Membership: Goal 3: Support members in academic/research pursuits (Obj 2), Goal 4: Offer leadership development (Obj 1-3) ii. Progress: Goal Completed!

1. Recruited and transitioned two Vice Co-Chair. Held orientation for the vice chairs. iii. Suggestions: 1. Increase the delegation of work to the Vice Chairs. They can continue to work with these “subdivisions” of the committee even if the subcommittees do not exist. For example, a vice chair can be the head of the global health fellowship, while the other vice chair can be the head of the newsletter. We recommend delegating earlier and continuing as the workload increases throughout the administrative year. g. Goal 7: Increase overall INAC engagement with membership i. Strategic Place Reference: 1. Membership: Goal 2: Provide members with benefits that are easily accessible (Obj 1) 2. Marketing: Goal 1: Maximize digital media presence (Obj 1-3), Goal 3: Enhance public/members access to information (Obj 1-3) ii. Progress: Partial Completed!

1. Continuously updated the SNMA website. We used social media to convey INAC information and opportunities throughout the administrative year which has substantial increased our INAC programming, involvement, and membership participation in outreach medical mission trips, global health fellowship, and in the committee.

2. Currently working on establishing the first AMEC International Mixer, however having difficulty with sponsorship. iii. Suggestions: 1. Create an AMEC International Mixer which allows a space for international medical students and international medical graduates to connect and network. This session would allow SNMA

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

members to interact with the International Affairs Committee and learn about the roles, events, and accomplishments throughout the administrative year a. Start looking for sponsorship early (in November) b. Look for grants/scholarships II.

Internal Affairs a. Events: i. 60th Annual Medical Education Conference in New Orleans, LA 1. 03/27/24-03/31/24 ii. Impact Beyond Borders with Wombs of the World 1. 11/16/2024 b. Meeting and Conference Calls: i. 3/31/24 - Board of Directors Meeting ii. 4/11/24 - INAC NCC Transition Meeting iii. 4/26/24 - INAC NCC Transition Meeting iv. 5/1/24 - INAC Co-Chairs Meeting v. 5/7/24 - INAC Co-Chairs Meeting vi. 5/12/24 - NCC Monthly Meeting vii. 5/19/24 - BOD Onboarding Session viii. 5/28/24 - INAC Co-Chairs Meeting ix. 6/7/24 - NCC Monthly Meeting x. 6/8/24 - June NLI BOD Meeting xi. 7/6/24 - INAC, NVP, NP 1-on-1 Meeting xii. 7/16/24 - INAC, NT Budget Review Meeting xiii. 7/18/24 - INAC General Committee Meeting xiv. 7/21/24 - NCC Monthly Meeting xv. 8/4/24 - INAC Co-Chairs Meeting xvi. 8/11/24 - INAC Vice Co-Chair Orientation Meeting xvii. 8/12/24 - INAC, ED Hudson Meeting xviii. 8/15/24 - INAC General Committee Meeting xix. 8/17/24 - INAC, RD4 IMG Liaison Meeting xx. 8/18/24 - NCC Monthly Meeting xxi. 9/13/24 - NCC Monthly Meeting xxii. 9/14/24- Sept NLI BOD Meeting xxiii. 9/15/24 - Sept NLI BOD Meeting xxiv. 9/19/24 - INAC General Committee Meeting xxv. 9/28/24 - INAC Global Health Fellowship Orientation xxvi. 10/2/24- INAC, NLP Fellow Meeting xxvii. 10/13/24- INAC, Vice Co-Chair Meeting xxviii. 10/17/24 - INAC General Committee Meeting xxix. 10/20/24 - NCC Monthly Meeting xxx. 11/17/24 - NCC Monthly Meeting

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

xxxi. 11/30/24 - INAC GHF Research Office Hours xxxii. 12/12/24 - INAC General Committee Meeting xxxiii. 12/15/24 - NCC Monthly Meeting xxxiv. 1/11/2025 - INAC GHF Live Lecture xxxv. 1/23/2025 - INAC General Committee Meeting xxxvi. 1/25/2025 - INAC GHF Live Lecture xxxvii. 2/8/2025 - INAC GHF Live Lecture xxxviii. 2/22/2025 - INAC GHF Live Lecture III. External Affairs a. Events: i. Jamaica Outreach Trip with Women of H.O.P.E 1. June 22-29, 2024 ii. NMA Annual Convention and Scientific Assembly 1. August 3-6, 2024 iii. Medical Brigades Outreach Trip to Honduras 1. December 15-21, 2024 b. Meetings and Conference Calls i. 4/10/24 - Opening June Outreach Trip to the SNMA with Dr. Anderson – Women of HOPE ii. 8/16/24 - INAC with Madison Sweitzer – Contact for Medial Brigades iii. 8/21/24 - INAC with Charlotte Brielle – Contact for Wombs of the World iv. 8/22/24 - INAC with Merran – Contact for International Volunteer HQ v. 9/25/24 - INAC with Medical Brigades Honduras Coordinator vi. 12/13/24- INAC with Medical Brigades Honduras Coordinator vii. 1/21/24 - INAC with Merran – Contact for IVHQ viii. 2/9/25 - INAC with Charlotte Brielle – Contact for WOTW IV. Announcements a. SNMA Guatemala Outreach Mission Trip i. March 23-29th, currently with 16 SNMA members ii. Hosted by IVHQ, led by Co-Chair – Natalie Toro b. In the progress of creating an International Rotation to Tanzania with Wombs of the World i. Being planned with WOTW Charlotte Brielle and Co-Chair – Alexis Thompson ii. Plan to come into fruition in 2026 iii. Grant applications are in process to get tuition covered for SNMA members V. Suggestions for Future a. Consider changing the Medical Spanish Course to a free course on Coursera.

Prior Medical Spanish Course is about $1200 of budgeting. If a cheaper or free course can be found, then the additional $1200 can be used for the Global

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the International Affairs Committee

Outreach Scholarship Fund or to increase the first INAC AMEC International Scholarship to award more students to attend AMEC. b. For Medical Spanish Track lectures and OSCEs, please consider creating a MOU with the National Association of Medical Spanish (NAMS). They want to broaden their audience and partner with SNMA to perform more Medical Spanish live series and work with future OSCEs for the Medical Spanish course. c. Consider taking out subcommittees. Overall, the International Affairs Committee should keep these topics as their focus “Global Outreach, Global Health Fellowship, IMS/IMG Membership, and Newsletter”, however individual subcommittees are not needed. Once committee members are placed into a subcommittee, which may not have been their first choice, their productivity decreases substantially. Please consider having all committees participate in all the International Affairs roles, events, and responsibilities. d. For newsletters, consider changing the publication from quarterly to either twice or three times in an administrative year. It has been difficult finding international work and participation to include in the newsletter to keep up with the increased publication deadlines. e. Consider creating a small 2–4-month fellowship to train SNMA members how to lead a medical mission trip. The purpose of this fellowship is to create competently trained leaders who can be used to lead current and future SNMA medical mission trips – therefore there isn’t a constant pressure to always have INAC leadership attending and leading an outreach trip each administrative year. f. Continue to reach out to Dr. Agboghidi about the International IMG Scholarship. g. Continue searching for grants/scholarship/funding for more outreach scholarships to make medical mission trips more sustainable for SNMA members h. Continue communication with Wombs of the World and 2024-2025 INAC CoChair, Alexis Thompson, about a month-long elective rotation and tuition reimbursement for SNMA members VI. Recommendations a. N/A Submitted,

Alexis Thompson & Natalie Toro International Affairs Committee Co-Chairs

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Membership Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St.Louis, MO End-of-Year Report

I. Progress on Year-Long Goals a. Goal 1: Build the Membership Committee i. Generate promotional materials to increase interest (completed) ii. Set roles and responsibilities of subcommittees (completed) iii. Select Vice Chairs & Committee Members (completed) iv. Schedule monthly committee meetings (completed) v. Strategic Place Reference: Membership: Goal #1-6, Objective: All pertaining objective vi. Progress: We are taking new members on a rolling basis. vii. Suggestions: Prioritize alumni affairs, multicultural affairs, and historian in June/July, then focus on HOD members from November on. b. Goal #2: Increase Exposure of Member Benefits i. Create automated New Member Welcome - “Welcome to the SNMA email” (In progress) ii. Use AMEC as a place to promote the SNMA merchandise by having an SNMA Store at the site (completed) iii. Strategic Place Reference: Membership: Goal #1-6, Objective: All pertaining objective iv. Progress: Communicated with National President and Headquarters. They will be responsible for Welcome email. v. Suggestions: Follow up with HQ about new member welcome email and loop in National President. Reach out to med influencers to promote benefits and use the AMEC Campaign platform on social media as a means to promote merchandise as well. c. Goal #3: Increase the Effectiveness of the Membership Drive i. Utilization of ALL Social Platforms (completed) ii. Gathering effectiveness of membership drive recruitment through the assessment of pre- and post- drive statistics (completed) iii. Outline and Create a Template for the Membership Drive (completed) iv. Utilizing med influencers to promote/advertise membership drive (completed) v. Set dates and activities early, with automated reminders and notifications (completed) vi. Work with MAPS to create the premed membership campaigns for the membership drive (completed)

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Membership Committee

vii. Strategic Place Reference: Marketing: Goal #1, Objective #1-3, Goal #2, Objective #1 viii. Progress: Fall Membership Drive completed successfully. ix. Suggestions: Communicate early and often with external affairs for smooth output. Create outline for membership drive by June NLI. Alumni Affairs subcommittee should be provided with the outline and create flyer templates for each day of the week by the end of July. Begin drive early August. d. Goal #4: Streamline Delegate Apportionment & Quorum Formula i. Utilizing spreadsheet in collaboration with National Secretary, National Treasurer, and RDs to stay up to date on chapter progress with submission of forms. (completed) ii. Create a template for registering delegates before AMEC and a report time for assigned delegates before start of HOD and other items where quorum is necessary. (completed) iii. Strategic Place Reference: Membership: Goal #4, Objective #1 iv. Progress: Apportionment completed and distributed. v. Suggestions: Communicate early on with national secretary, speaker of the house and treasurer about form submissions. Use created spreadsheet for apportionment to put in eligible chapters provided by national secretary prior to February 1. Inquire national dues paying members for each chapter from HQ (Lakia Bailey). Disseminated apportionment to RDs and entire BOD by deadline set. e. Goal #5: Membership Engagement at AMEC i. Work with Tyshara for strategy to engage members in a fresh wat (completed) ii. Regional Processional during welcome having regional members represent each region and ask for video submissions for awards and scholarships to be put together and demonstrated during the banquet (complete) iii. Strategic Place Reference: Membership: Goal #1, Objective #1, Goal #6, Objective #1 iv. Progress: Working on reviewing all scholarships and awards with plans to produce a pre-recorded video thank you address for the Hall of Heroes winners v. Suggestions: Ensure to establish a scholarship/awards reviewing team early and divide the work to get through the process faster but also making sure to emphasize video submissions, could potentially score videos a little higher on the rubric f. Goal #6 Better Establish the Alumni Reception as a place to bridge NMA transitions i. Create Proposal to establish a NMA MOU, present to the ED (completed)

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Membership Committee

ii. Collaborate Academic Affairs for opportunities for SNMA alumni members to continue their involvement or engagement with students as mentors, resources, etc. (next co-chairs) iii. Alumni Affairs collaboration to create Alumni Awards and work on updating the Alumni Database. (Next co-chairs) iv. Strategic Place Reference: Membership: Goal #5, Objective #1, Goal #6, Objective #1 v. Progress: Sowing Seeds sessions completed thoroughly and successfully. vi. Suggestions: Incoming alumni affairs subcommittee can reach out to previous Sowing Seeds panelists for opportunities for them to stay involved. In addition, can consider adding a transition from SNMA to NMA Sowing Seeds session. Communicate early with Academic Affairs to distinguish collaborative efforts (AMEC sessions primarily). g. Goal #7: Establish Better Communication with New Members i. Work with the Webmaster and Headquarters to create a welcome email (In progress) ii. Strategic Place Reference: Marketing: Goal #1, Objective #3&5 iii. Progress: Created the content and drafted all the necessary parts of the email and met with ED Hudson and webmaster. We were awaiting ED Hudson’s next steps to implement the welcome email and the potential graphics iv. Suggestions: Work with webmaster early in the summer to get this project going and follow up with the ED. II. Internal Affairs a. Events Attended i. Sowing Seeds Webinars ii. Mental Health Webinar iii. Membership Drive iv. June NLI v. September 19TH – 20TH NLI BOD Virtual Meeting vi. January NLI b. Meeting and Conference Calls: MEETING First Transition Meeting Second Transition Meeting Co-chair Meeting Co-Chair Meeting Meeting with Headquarters & NVP Co-Chair Meeting On-boarding Meeting with Vice Chair One on One Meeting with NVP & NP

DATE 4/18/24 4/23/24 5/15/24 5/24/24 5/31/24 6/12/24 6/19/24 6/25/24

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Membership Committee

Meeting with Treasurer Meeting with Secretary and SOH Meeting with PMBM Co-Chair Meeting Meeting With Headquarters Discussion of Drive Budget Meeting Meeting with PBM Brown Meeting with EAC to Discuss Membership Drive NCC Monthly Meeting Membership Committee Meeting Meeting with Vice Chairs Meeting with Headquarters HOD Task Force (SOH, NS,Parlmentarian) Meeting with EAC for Membership Drive Asynchronous Monthly Membership Committee Membership Committee Meeting Co-Chair Meeting NCC Monthly Meeting Co-Chair Meeting Meeting with Vice Chairs and Subcommittee Chairs Membership Committee Meeting Meeting with Headquarters StreamYard Training with EAC NCC Monthly Meeting Co-Chair Meeting Membership Committee Meeting Co-Chair Meeting NCC Meeting

6/26/24 7/03/24 7/05/24 7/15/24 7/16/24 7/17/24 7/18/24 7/23/24 7/21/24 7/26/24 8/05/24 8/06/24 8/06/24 8/06/24 8/11/24 9/08/24 9/08/24 9/20/24 9/22/24 9/26/24 9/29/24 10/07/24 10/08/24 10/13/24 10/15/24 10/13/24 10/13/24 11/12/24

MEETING Vice Chair Meeting NCC Monthly Meeting Meeting with Headquarters Membership Monthly Committee NCC Meeting CPC Meeting Membership Monthly Committee

DATE 11/10/24 11/17/24 11/10/24 11/10/24 12/15/24 12/16/24 12/08/24

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Membership Committee

Meeting with Vice Chair Membership New Committee Members Onboard Meeting with SOH Alumni Reception Meeting with Alumni Affairs, PBM Brown, Headquarters Meeting with Vice Chair Meeting with EAC, Emeriti Mpasi and SPC Dr. K NCC Meeting Meeting with DRC Meeting with Chair, NT & DRC Membership Committee Meeting Meeting with Tyshara (Headquarters) Meeting with NT One on One with NVP and NP Membership Committee Meeting Virtual Tour with Tyshara (Headquarters)

12/15/24 1/20/25 1/23/25 1/27/25 1/22/25 1/18/25 1/12/25 1/15/25 1/30/25 1/12/25 2/02/25 2/18/25 2/28/25 3/02/25 3/03/25

III. External Affairs a. Events Attended i. Sowing Seeds Numerous External Panelists ii. Pitt SNMA GBMs iii. Road to Residency Webinars b. Meetings and Conference Calls i. n/a IV. Announcements a. Great job everyone for another successful administrative year! Although there were bumps in the road, we made it to the destination, it was a pleasure working with all of you!

V. Suggestions for Future a. Suggestion #1 Utilize timeline provided on transition document and try and meet those deadlines sooner. b. Suggestion #2 When attaining new members ensure to have a meeting with them and give them tasks so that you are not losing members as well. Communicate in the first quarter if you have any issues with any committee members. c. Suggestion #3 Review the past documents within the drive to get a full picture of all of the events and the budget. d. Suggestion#3 Come up with Membership Drive Timeline Early and meet with EAC to review and give your vision

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Membership Committee

e. Suggestion#4 There are pre-made applications for the membership awards, work with the VP to update and launch all applications at the end of December or early January to give time to order plaques VI. Recommendations a. Recommendation #1 Be thoroughly aware of each committee's responsibilities when reaching out with requests, questions, or concerns. i. Rationale: Membership was approached for many activities not known to be under the membership committee's purview. b. Recommendation #2 Work with the National Treasurer Early to Establish Budget and Ask about Alumni Reception/Banquet Sponsorship for Executive Director i. Rationale: In order to reduce confusion and ensure that communication is completed efficiently it would be beneficial to include all necessary parties from the start. c. Recommendation#3 Start to put together the Membership Fee Adjustment Ad Hoc Committee i. Rationale: It takes time to review and understand the financial implications of adjusting the membership fees and there should be a dedicated team to finish this task.

Submitted,

Brianna Blake

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Osteopathic Schools Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report

I.

Progress on Year-Long Goals a. Goal 1: Increase Osteopathic Student membership and chapter representation. i. Strategic Place Reference: Membership: Goal #1, Objective #1 (Recruit and retain a diverse membership in all membership categories. Expand membership drive to recruit for all membership categories) ii. Progress: 1. The list of active Osteopathic SNMA chapters was obtained from membership. All active chapters were compiled into a separate list and regional liaisons were encouraged to reach out to chapters frequently for updates on events.

2. January NLI OMM workshop with new Osteopathic School, Baptist University College of Osteopathic Medicine allowed us to connect with a new school and discuss potential of SNMA chapters and recruit premedical students into DO programs. iii. Suggestions: 1. Ensure that regional liaisons update chapter list with schools that do not currently have an SNMA chapter and connect with schools without SNMA chapters through student services, and admission offices etc. to try to establish SNMA chapters at these schools.

2. Work with AACOM on encouraging osteopathic medical schools without an SNMA chapter on chartering chapters.

3. Coordinate with MAPS Liaisons on creating a list of MAPS chapters paired with an SNMA chapter and gage interest of pre-medical MAPS chapters for osteopathic medicine .

4. Continue to incorporate osteopathic programing into National Leadership Institutes when possible, reaching out to local schools for chapter participation. This will also help chapters have a framework for hosting RMEC OMM Workshops in the future. iv. b. Goal 2: Continue to expand upon mentorship programing and increase awareness. i. Strategic Place Reference: Strategic Place Reference: Membership: Goal #1, Objective #1 (Recruit and retain a diverse membership in all membership categories. Expand membership drive to recruit for all membership categories ii. Progress: 1. Mentorship program was launched in December and mentor-mentees pairs were made. There were a limited number of resident/physician mentors for medical students and premedical students were paired with medical students.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Osteopathic Schools Committee

iii. Suggestions: 1. Coordinate with other national program mentorship programs within SNMA and work on incorporating Osteopathic mentor pairings as desired by medical and pre-medical students.

2. Continue to work with AOA and AACOM to establish larger network of potential osteopathic mentors. c. Goal 3: Expand AACOM Partnership and Scholarship i. Strategic Place Reference: Financial Development: Goal #1, Objective #1 & #2 (2.1.1. Create a sponsorship packet for distribution to add an additional 10 longterm sponsors each fiscal year, 2.1.2. Identify and apply for opportunities for yearlong sponsorship outside of AMEC); Goal #5, Objective #1 (2.5.1.

Communicate with sponsors quarterly) ii. Progress: 1. Six AACOM scholars were selected. All applicants are being provided registration and all but one applicant lodging will be covered. The remaining budget will be dived to provide a travel stipend for flight.

2. Currently finalizing AACOM welcome packet with details on AMEC and other logistical needs.

3. Finalizing AACOM scholar and mentor pairings. iii. Suggestions: d. Goal 4: Establish SOMA Partnership i. Strategic Place Reference: Strategic Place Reference: Membership: Goal #1, Objective #1 (Recruit and retain a diverse membership in all membership categories. Expand membership drive to recruit for all membership categories) ii. Progress: 1. SOMA MOU signed, and SOMA Liaison has been working with SOMA leadership to develop goals with DEI committee.

2. SOMA Liaison will attend SOMA Summer Leadership Meeting as opposed to the SOMA Spring Convention due to timing and funding.

3. SOMA leadership connected with speaker of the house will send video updates/reports for AMEC house of delegates. iii. Suggestions: 1. Have Liaison work with SOMA team earlier in the fall to create a budget for summer SOMA Leadership meeting that can be utilized in the future as well as ways SNMA Liaison can be involved in any programing for SOMA Leadership Meeting.

2. Work with SOMA leadership in the fall on the SOMA representative to be present for our AMEC conference. e. Goal 5: Quarterly/ Monthly Osteopathic Newsletter i. Strategic Place Reference: Goal #3, Objective #2 (3.3.2. Provide generalized event information notes to members, non-members, and potential funding partners/stakeholders.) ii. Progress: 1. Two newsletters have been completed. One newsletter was distributed in the fall and the other newsletter scheduled to be distributed at the close of 2024 needed to be resubmitted.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Osteopathic Schools Committee

2. Working with Outreach Vice-chair to release pre-AMEC newsletter.

3. All previous newsletters will be sent to AACOM and moving forward newsletters will continue to be sent to AACOM. iii. Suggestions: 1. Have outreach chair create standardized MARCOM submission workflow for newsletters include best practices and tips for next vice chair.

2. Work with marketing team to update Osteopathic Group Page on the SNMA website for members. f. Goal 6: AMEC Programing i. Strategic Place Reference: Goal #1, Objective #1 & #2 ii. Progress: 1. Emails have been sent to confirmed panel speakers and moderator volunteers. Still need more a few more volunteers for DO Speed Dating and DO post-match panel and will reach out to Dr. Crawford and Dr. Carson for additional volunteers. Will also reach out to post-matched 4th years for more surgical specialty representation for DO Speed Dating event.

2. Working with CPC & HQ to confirm finalize Osteopathic breakfast day and time.

3. AOA funding contract has been signed by chair.

4. NBOME will not be providing funding for AMEC. 5. Plaque for Keynote speaker has been ordered.

6. Working with Academic Affairs Committe to secure COMQUEST discount to give away at the Osteopathic Breakfast. a. To do: Reach out to AOA on getting pins as gifts to graduating 4th year. b. Finalizing any committee membership certificates and honors.

7. Fundraising link created by HQ and has been sent to potential sponsors. iii. Suggestions: 1. Although sponsorship request were sent out to institutions we were unable to receive any sponsorship from ATSU. Also, few institutions ended up donating which may be reflective of the current climate on DEI. With donation link created on the AMEC site, would encourage working with Dr. Crawford on any alumni donation and possibly membership committee as well for an alumni donation drive. g. Goal 7: Establish connection with Morgan State University to establish an SNMA chapter and engage with their first class. Provide information on how SNMA can benefit their student body and encourage enrollment for all students, similar to other HBCUs within SNMA. i. Strategic Place Reference: ii. Progress: 1. Spoke with Dr. Barbra Ross-Lee during September NLI to discuss initiation of SNMA chapter opening at Morgan State University. The University will no longer open, therefore no partnership can be created at this time.

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Osteopathic Schools Committee

iii. Suggestions: 1. Continue to follow any updates or announcements on any future osteopathic HBCUs that may be opening.

II. Internal Affairs a. Events Attended i. Date of Event - Name of Event – Location 1. 8/2-8/5- NMA Conference- NYC 2. September NLI – Oluwatomiwa Awobayiku (In Person), Ashlee Evans (Virtual) 3. 11/23/24 - MAPS Pre-Medical Student Panel – Oluwatomiwa Awobayiku 4. 1/17-1/19/2025- Jan NLI- Oluwatomiwa Awobayiku & Ashlee Evans b. Meeting and Conference Calls: i. Date of Call – Title of meeting/member you spoke with ii. April 14 – OSC Transition Meeting #1: Deborha Deleoni, Jessica Prashad, Oluwatomiwa Awobayiku, Ashlee Evans. iii. May 6 – OSC Transition Meeting #2: Deborha Deleoni, Jessica Prashad, Oluwatomiwa Awobayiku, Ashlee Evans. iv. May 11 – OSC Transition Meeting #3: Deborha Deleoni, Jessica Prashad, Oluwatomiwa Awobayiku, Ashlee Evans. v. 7/21/24 -AACOM Liaison Transition meeting – Hillary Vo vi. 7/23/24- SOMA Liaison Transition Meeting – Dolly Modha vii. 7/24/24- Budget Meeting with National Treasurer viii. 7/25/24- OSC Meeting with NVP ix. 7/25/24- Vice Chair Transition Meeting – Outreach - Olive Haile x. 7/26/24- Vice Chair Transition Meeting – Mentorship – Marisa Arakawa xi. 7/26/24- Region VI Liaison Introductory Meeting – Ebha Zaidi xii. 7/27/24- AACOM COSGP Liaison Transition Meeting - Kaylah Jones xiii. 7/27/24- Subcommittee Member Introduction meeting - Adriana Caldwell xiv. 7/28/24- Subcommittee Member Introduction meeting – Christeena Jojo xv. 8/7/24- Region V Liaison Introductory Meeting – Semiat Shafu xvi. 8/13/24- President and VP meeting to review SOMA MOU xvii. 9/25/24 - CPC AMEC Planning meeting – Ashlee Evans xviii. 10/8/24 - NCC Stream Yard Training - Oluwatomiwa Awobayiku & Ashlee Evans xix. 10/6/24 - EAC Meeting for AOA Presentation – Oluwatomiwa Awobayiku & Ashlee Evans xx. 10/13/24 - OSC Monthly Meeting - Oluwatomiwa Awobayiku & Ashlee Evans xxi. 10/20/24 - NCC Monthly Call - Oluwatomiwa Awobayiku & Ashlee Evans xxii. 10/23/24 - CPC planning committee meeting – Ashlee Evans xxiii. 10/29/24 - VP & OSC One-on-one – Oluwatomiwa Awobayiku & Ashlee Evans xxiv. 11/3/24 - FLP Project Meeting – Ashlee Evans xxv. 11/10/24 - OSC Monthly Meeting - Oluwatomiwa Awobayiku & Ashlee Evans xxvi. 11/12/24 - SOMA Liaison one-on-one - Oluwatomiwa Awobayiku & Ashlee Evans xxvii. 11/17/24 - NCC Monthly Call – Ashlee Evans & Oluwatomiwa Awobayiku xxviii. 11/19/24 - NLI Planning Meeting – Ashlee Evans xxix. 11/20/24 - CPC AMEC Planning – Ashlee Evans

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Osteopathic Schools Committee

xxx. 11/24/24 - EAC Meeting for AOA MOU edits to be approved – Ashlee Evans xxxi. 12/10/24 - NLI Panning Meeting for OMM Workshop Ashlee & Oluwatomiwa Awobayiku xxxii. 12/11/24 - CPC AMEC Planning – Ashlee Evans xxxiii. 12/17/2024 NLI Planning Meeting- Oluwatomiwa Awobayiku & Ashlee Evans xxxiv. 1/9, 1/23/2025 CPC AMEC Planning Meetings- Oluwatomiwa Awobayiku, Ashlee Evans xxxv. 1/29/2025, 2/5/2025, Post Jan NLI Debrief Meetings- Oluwatomiwa Awobayiku xxxvi. 2/6, 2/20/2025, CPC AMEC Planning Meeting- Ashlee Evans & Oluwatomiwa Awobayiku (2/6) xxxvii. 2/25/2025- CPC and OSC Chair meeting- Ashlee Evans xxxviii. 2/26/2025- PCOM OMM Scholar and OSC Chair Meeting- Ashlee Evans III. External Affairs a. Events Attended i. Date of Event - Name of Event – Location b. Meetings and Conference Calls i. Date of Call – Title of meeting/member you spoke with 1. 8/1/24 SOMA MOU – Meeting with SOMA President, Cassie 2. 9/17/24 - AACOM Introductory Meeting with AACOM Liaisons, Hillary Vo, Kaylahn Jones, Osteopathic Co-Chairs, and AACOM Point of Contact – Aisha Ali 3. 10/9/24 - NBOME Student Experience Panel - Ken Knapp

IV. Announcements a. Announcement i. None V. Suggestions for Future a. b. c.

Continue to update transition documents for smooth transitioning. Update timelines and adjust as needed to ensure annual goals are met and based off feedback from previous chairs, vice chairs, liaisons, etc.

Identify areas where OSC can collaborate and include osteopathic principles into other NCC programing versus repeating programing.

Establish Osteopathic Breakfast Donation Link earlier in the year to launch with other sponsorship prospectus.

VI. Recommendations a.

None

Submitted, ADD SIGNATURE(S)

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Osteopathic Schools Committee

_______________________

_______________________

Oluwatomiwa Awobayiku

Ashlee Evans

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Publications Committee

2025 Annual Medical Education Conference April 16th – April 20th, 2025 St. Louis, MO End-of-Year Report I. Progress on Year-Long Goals a. Goal #1: Produce Fall, Winter, and Spring Editions of JSNMA i. Strategic Place Reference: Marketing Goal #2 Objective #2 1. • JSNMA is the flagship publication of SNMA, and it serves as an educational and outreach tool for its members. Yearly publications are required by the PPM

ii. Progress: The Fall and Winter editions will be published by April 16th.

The Spring 2025 issue of JSNMA is scheduled to be published by the end of April. b. Goal #2: Improve the visibility of JSNMA.

c.

d.

i. Strategic Plan Reference: Marketing Goal #2 Objective #2 ii. Description: We have identified some issues hindering JSNMA's visibility: 1. JSNMA is exclusively accessible to SNMA members.

2. We lack a method to track the journal's viewership, impeding our ability to assess JSNMA's reach. iii. Progress: Decided to defer this initiative for 2024-2025 administration considering financial and logistical hurdles Goal #3: Increase utilization of blogs i. Strategic plan reference: Marketing Goal #1 Objective #1 ii. ii. Description: • The last post for 'Your Story Matters' was in 2024, and the last post for 'Grand Rounds' was in 2020. Our goal is to resume posting for both blogs. This was accomplished with 6 posts throughout 2024. iii. In addition, there has been further collaboration with the Lounge podcast with content to be published in JSNMA. Goal #4: Contribute to AMEC Highlights i. Description: The Publications committee will create a platform for members to access recap articles of the activities and events that occur during AMEC. ii. Progress: Held meetings with CPC, EAC, and Web Request to solidify the logistics of initiating this platform at AMEC 2025

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Publications Committee

II. Internal Affairs a. Events Attended BOD Meetings NCC Meetings Publications Meetings

CPC Meetings

Quarterly 1v1

6/8/24, 6/9/24, 7/1/24, 9/14/24, 9/15/24, 1/18/25, 1/19/25, 2/16/25, 3/9/25 6/7/24, 7/21/24, 8/18/24, 9/13/24, 10/20/24, 11/17/24, 12/15/24, 1/17/25, 2/16/25, 3/16/25 6/4/24, 6/15/24, 6/21/24, 6/30/24, 7/5/24, 7/29/24, 8/4/24, 8/14/24, 9/1/24, 9/14/24, 9/28/24, 10/12/24, 11/9/24, 12/8/24, 12/22/24, 1/5/25, 1/12/25, 1/19/25, 2/2/24, 2/10/24 8/28/24, 9/25/24, 10/23/24, 11/20/24, 12/11/24, 1/8/25, 1/15/25, 1/22/25, 1/29/25, 2/5/25, 2/12/25, 2/19/25, 2/26/25, 3/5/25, 3/12/25, 3/19/25, 3/26/25, 4/2/25, 4/9/25 2/26/25

III. External Affairs a. Meetings and Conference Calls i. 6/15/24 – MNP and Membership Co-Chair “Research Proposal” ii. 7/28/25 – EAC Co-Chair “EAC X Pubs Collab” iii. 8/14/25 – EAC Co-Chair “EAC x Pubs Collab Re: Meet the Board” iv. 8/21/24 – The Lounge Podcast “Lounge x Pubs Collab Re: JSNMA”Mi v. 1/29/25 – Web Request “Publications Touchbase vi. 2/4/25 – EAC Co-Chair “EAC x Pubs Collab Re: AMEC Highlights” vii. 2/27/25 – Web Request “Publications Touchbase” IV. Announcements a. JSNMA Spring 2025 is scheduled to be published by the end of April 2025

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairpersons of the Publications Committee

V. Suggestions for Future a. Continue to discuss finances and logistics of printing JSNMA VI. Recommendations a. GRB should be modified or eliminated as it is rarely used. b. Pulse should be reformatted to cover both global and domestic news. Also needs to increase viewership

Submitted,

Mikayla Shields and Oluleke Falade Mikayla Shields and Oluleke Falade

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

S TUDENT N ATIONAL M EDICAL A SSOCIATION From the Desk of the Elections Committee

AMEC 2025 April 16 - 20, 2025 Board of Directors Meeting End of the Year Report I.

Year Long Goals Goal 1: Throughout the year, I aim to deepen my understanding of the organizational structure and operations by thoroughly reviewing governing documents. Additionally, I intend to actively participate with the Executive Committee, Strategic Planning Council, and National Committee Chairs, while also fostering collaboration with both current and past SNMA leaders. Progress: In progress a. Conduct initial review of the PPM and reference documents throughout the year as necessary b. Ensure the thorough completion, transcription, and documentation of minutes for all Executive Committee meetings, maintaining accuracy and professionalism throughout the process. Ensured that all agenda items are up to date. c. Engaging in Strategic Planning Council discussions, offering insights and feedback. d. Actively working on strategic initiatives that align with the goals of the Executive Committee and Strategic Planning Council.

Goal 2: To construct my Executive Agenda in line with my platform, B.R.I.D.G.E.S., I will engage with the Strategic Plan by examining previous Presidential agendas and Presenting to the Past Presidents Council. I will assess organizational needs and enhance existing systems through discussions with Regional Directors and National Committee Chairs.

Progress: Completed i. ii. iii. iv.

Prepare and deliver a presentation of my preliminary agenda to gather insights and feedback Consolidate feedback and insights to finalize a strategic and actionable Executive Agenda aligned with the B.R.I.D.G.E.S. platform.

Presented Executive Agenda to the Board Ensure that Chapter Presidents are aware that any member is eligible to apply for national leadership positions within SNMA.

1

Goal 3: Develop targeted strategies to increase members' engagement with available resources, benefits, and programming. Focus on identifying areas of underutilization and creating outreach initiatives to raise awareness. Regularly assess and refine these strategies based on member feedback and usage data to ensure they remain effective and relevant.

Progress: Completed 1. Enhance members' awareness, satisfaction, and use of SNMA benefits while ensuring these resources are effectively communicated to regions and chapters.

2. Tailor my agenda to prioritize improving accessibility for our members.

3. Ensure that our members are aware and engage in NLI’s 4. Re-dis the NLI prospectus packet with ED Hudson 5. Sought and selected NLI sites for 2025 -2026 6. Had ongoing meetings with NLI site partners Goal 4: Leading a smooth elections process is essential to the stability and success of any organization, particularly one that is member-driven and thrives on active participation. The goal is to create a structured, transparent, and fair election process where every committee member is fully equipped to carry out their responsibilities with confidence and clarity.

i.

Progress: This goal is currently in progress. In May - July, I dedicated time to thoroughly review the elections policy outlined in the PPM and ensured that all application materials were posted. This review was aimed at identifying any gaps or areas of improvement in the existing policy and preparing for the upcoming election cycle. I crafted a thorough timeline to ensure that all deadlines adhered to the PPM. I also wanted to ensure that candidates had ample time to campaign.

• Developed a user-friendly composite draft for compilation with Madam Speaker • Presented Elections guidelines during September NLI • Presented Elections information to the Chapter Presidents Townhall • Finalized a comprehensive timeline for elections • Released Chair Applications • Released General Applications • Ensure the Board and House of Delegates has composite well in advance to allow candidates ample time to campaign.

• Continue to collaborate with Tyshara and Adrienne from headquarters to ensure all election graphics and marketing materials are organized and ready.

\

ii. Action Items: •

Host the HOD elected positions presentation on April 6, 2025

2

Goal 5: As President-Elect of SNMA, I serve as a Board Member of the Cobb Institute Board of Directors. In this role, I actively contribute to shaping the institute's strategic initiatives and programs aimed at eliminating health disparities and advancing equity in healthcare. I collaborate with fellow board members to guide key decisions, advocate for underrepresented voices in medicine, and ensure that SNMA’s mission aligns with the institute's efforts. I also work to represent the perspectives of medical students, particularly those from underserved backgrounds, in discussions about policy, mentorship, and professional development. i.

Progress a. Attend the NMA Cobb Institute Meeting and programming at the NMA Convention in August 2024 b. Attended quarterly board meetings c. Assist with preparation for January 2025 Cobb Symposium and Board Meeting d. Attend Cobb Institute Board Meeting and Retreat in January (virtually) a. Events Attended: 5/8 – Road to Residency Meeting with Tour for Diversity 5/10 Transition Meeting 5/12 – NCC Meeting 5/16 Programmatic Team Meeting 5/19 NLI Social Meeting 5/19 Diamond Scholarship Meeting 5/19 BOD Onboarding 5/20 NLI Planning Meeting 5/22 NLI Social 5/23 EC Meeting 5/31 SPC Meeting 6/3 Road to Residency Meeting 6/7 June NLI 6/8 June NLI 6/9 June NLI 6/12 NMA Cobb Institute BOD Meeting 6/17 September NLI Planning Meeting 6/18 Road to Residency Meeting with Tour for Diversity 6/24 EC Meeting 6/25 Programmatic Team Meeting 6/25 NP x NPE Check-in 7/1 September NLI Planning 7/1 Special BOD Meeting 7/9 Road to Residency 7/9 Programmatic Team Meeting 7/15 September NLI Planning 7/24 CPC x HQ Meeting 7/28 EC Meeting 8/3/24 – 8/7/24 NMA Convention and Cobb Institute Programming 8/15 – SPC Meeting 8/17-Programmatic Team Meeting 8/17- NLI Programming Wrap-Up

3

9/3 – September NLI Meeting 9/8 – MAPS Meeting 9/9 – Meeting with Madam RD to the EC 9/11 Board and Staff Relations Meeting 9/13 EC Meeting 9/13 NCC Meeting 9/14 BOD Meeting 9/15 BOD Meeting 9/16 NLI Debrief 9/18 NMA Board Meeting 10/1 Call with Madam Speaker 10/ 6 EC Meeting 10/7 ED Office Hours 10/ 7 Meeting with Dr. Williams 10/15 Logistics Check-In 10/27 Meeting for NLI 11/10 Presidents Town Hall 11/12 January NLI Meeting 11/17 NCC Meeting 11/19 Meeting with ED Hudson 11/22 Meeting with ED Hudson 11/24 EC Meeting 12/4 Meeting with the Treasurer 12/7 Speaker for HPREP Closing Meeting 12/15 NCC Meeting 12/16 NPE Executive Agenda Presentation 12/31 Meeting with PPM Ad-Hoc Committee 1/10 DEI Meeting 1/11 Pathways to Leadership NLI Planning 1/16 HOD Taskforce 1/20 HPLA and NPE Meeting 1/21 National Academy of Sciences Meeting 1/22 National Academy of Sciences Talk 1/23 Call to Discuss Cobb MOU 1/24 – 1/25 Cobb Retreat and Symposium 1/27 – DEI Adhoc Meeting 2/6 Meeting with HSS to Discuss NLI 2/6 Call with Student 2/11 NPE and Chair Elect Check-in 2/11 DEI Adhoc Committee Meeting 2/16 Special BOD meeting 2/23 EC Meeting 2/22 SPC Meeting 2/22 DEI Adhoc Meeting 2/23 Chair Elect x NPE Meeting 2/27 Chair Elect x NPE Meeting 2/28 Hopkins NLI Meeting

4

III.

Announcements: None at this time

IV.

Recommendations: None

Submitted,

Miracle Rogers National President-Elect 2O24-2O25

5

BOD EOY Reports ANNUAL MEDICAL EDUCATION CONFERENCE

APPENDIX

April 16-20, 2025

St. Louis, MO

2025 - 2026 Elections Composite

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

Student National Medical Association Candidates for National Office Elections Composite 2025 Annual Medical Education Conference April 16th – 20th

St. Louis, MO SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

Table of Contents 1. Introduction

3

2. House of Delegates Overview

4

a. National President-Elect

5

b. National Vice President

18

c. National Pre-Medical Board Member

28

d. National Speaker of the House of Delegates

71

e. National Parliamentarian

85

f. Professional Board Members (2)

94

3. Board of Directors Election Overview

95

a. National Secretary

96

b. National Treasurer

107

c. Regional Director (RD)-to-the-Executive Committee (EC)

108

d. Professional Board Member (PBM)-to-the-EC

109

e. Strategic Planning Council Members (2)

110

4. Announcement of the 2025-2026 Chairperson of the Board of Directors

111

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

Dear Student National Medical Association House of Delegates, On behalf of the Elections Committee, I am pleased to share the 2025 General Elections Composite with you. This composite contains the application materials for candidates seeking HOD-elected and BODelected positions on the National Board of Directors for the 2025-2026 administration.

We encourage you to thoroughly review these materials in preparation for the upcoming elections, which will take place during the Annual Medical Education Conference (AMEC) in St. Louis, Missouri. Your thoughtful review and engagement are essential to ensuring we elect a strong, capable leadership team to advance SNMA’s mission.

All candidates included in this composite have been certified by the Elections Committee as active, national SNMA members in good academic standing, with formal support from their respective institutions.

The composite includes the following materials for each candidate: • • • •

Letter of Intent Responses to four standardized questions Curriculum Vitae (CV) Letter(s) of Recommendation

In addition to reviewing these documents, you will also have the opportunity to meet and engage with the candidates during AMEC. Please be on the lookout for additional communications leading up to the conference regarding these candidate forums and other election-related programming.

Should you have any questions about the elections process, please do not hesitate to contact us at presidentelect@snma.org or elections@snma.org.

The Elections Committee looks forward to your participation and to seeing you in St. Louis as we come together to select the next leaders of SNMA. Yours in SNMA,

Miracle Rogers National President-Elect 2O24-2O25

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

House of Delegates Elections Overview HOD is the ULTIMATE, SUPREME ruling body of the Student National Medical Association (SNMA)! This means any decision, action, etc. must be relayed and finally approved by the House of Delegates (HOD). It is expected that you have elected leaders who represent the best of SNMA but checks and balances are needed.

HOD meets twice an academic year, once virtually and once at the Annual Medical Education Conference (AMEC). Therefore, it is important we make these meetings count. Your engagement in HOD shows you care for the organization and want to critically improve it. It is imperative that all delegates participate in all the sessions.

HOD is the time for you or your chapter's delegate to VOTE! This includes elections-related voting.

The HOD will elect the following positions at AMEC. • National President-Elect • National Vice President • National Pre-Medical Board Member • National Parliamentarian • National Speaker of the House of Delegates • Professional Board Members (2) Each candidate will participate in a special “Meet the Candidates” session Thursday afternoon.

They will be formally nominated during the opening session of HOD on Thursday, April 17, 2025.

Note that additional candidates may be nominated from the floor during the HOD opening session.

All candidates will then make a presentation to each Region that evening during Regional Business Meetings. On Friday, April 18, 2025, each candidate will present his or her platform to the HOD. On Saturday April 19, 2025, each delegate will cast a vote for their preferred candidate during the HOD voting session.

Please carefully review the following candidate applications and take the opportunity to hear their presentations at the designated times during AMEC. Thank you in advance for your careful consideration and stewardship of our organization.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Kailyn Geter MD Candidate Howard University College of Medicine

Dear National President-Elect Miracle Rogers, It is with honor and privilege that I write to express my interest in running for the position of Student National Medical Association President Elect. My motivation to pursue this position stems from my desire to work to improve the depth and breadth of medicine by the inclusion of clinically excellent, culturally competent, and socially conscious physicians of color.

I want to support students during their ups and downs in pursuing medicine as their career choice. I also want to ensure that we remain resilient and steadfast in our goals to become physician leaders.

While in SNMA, I have worked on several different levels. Currently, I serve on the Board of Directors as one of the Health Policy and Legislative Affairs (HPLA) Co-Chairs.

During my tenure, we have focused on several areas of policy but specifically this year we have had a lens on diversity, equity, and inclusion (DEI) and how SNMA can continue to support its members and ensure that our presence is felt. In my current position, I have also learned more about working on the National Board and it has ignited my passion to continue to serve the organization on a larger scale.

In addition to my current role, I formerly served as the Region VI Associate Director (2023-2024), National Future Leadership Project Fellow (2023-2024), and the Howard University College of Medicine SNMA Chapter Co-Corresponding Secretary (2022-2023). Since entering Howard University College of Medicine, I have engaged in student organizations, including the Howard University Student Society of Obstetrics and Gynecology (HUSSOG) as their Vice President of Fundraising (2023-2024) and currently as their Treasurer.

Through my journey to medical school as well as my journey throughout medical school, I have faced obstacles, like many of us have. And while facing these obstacles it can be hard to feel inspired or motivated. It can be hard to move through roadblocks, but I have learned that it takes resilience, support, and feeling the spark of excitement and remembrance of your ‘why.’

This has inspired my platform “Sparking the Flame, Igniting our Passions” as a tool of support for those who may feel lost in the field of medicine, who may be struggling, but also for those who are excelling. My goal is to help students remember their “why” and to ignite a passion in SNMA members as they continue to serve this amazing organization.

The goals of my platform are to Spark Communication, Ignite our Voices, and to Light our Paths. My focus will be on strengthening communication between our organization with alumni, other minority led organizations, and potential partners. We should feel empowered to use our voices to spark change while also ensuring that our members are confident in what the SNMA stands for. I also want to ensure that as members of SNMA, we feel supported as students and as future physician leaders.

I believe, because of my experiences and leadership training, I am uniquely qualified and motivated to serve as President Elect. Under my tenure, I will promote the outstanding work of the organization, leverage its visibility to expand opportunities for all medical students, and advocate for medical students of color. I respectfully request your support, and I welcome your ideas in furtherance of my intention.

Yours in SNMA,

Kailyn Geter MD Candidate, Howard University College of Medicine National Health Policy and Legislative Affairs Co-Chair, 2024-2025

1. What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

The role of National President Elect includes a myriad of responsibilities and additional roles within the organization.

National President-Elect • Understands board functions and responsibilities and the role of the National President • Incorporates information learned about the organization, including its needs and work, into an Executive Agenda to be used as National President • Assists the National President as needed in implementing their executive agenda • Presents their Executive Agenda to the Board of Directors and House of Delegates • Chairs the Elections Committee and ensures the proper release of election materials • Serves as a non-voting member of the Board of Directors and the Executive Committee • Serves as the Executive Committee’s Secretary • Responsible for appointing National Committee Co-Chairs and Vice Chairs for the next administrative year National President • Implements the Executive Agenda • Adjust the programmatic agenda as necessary based on organizational needs • Ensures the National Board, Regional Board, and Chapters have a clear understanding of their role in the Executive Agenda • Guides programming for AMEC and the three NLIs • Serves as a voting member on the Board of Directors and the Executive Committee Immediate Past President • Counsels the new National President as needed during their term • Continues to serve on the Elections Committee and the Internal Affairs Committee • Continues to assist with National Leadership Institute planning efforts and the enhancement of alumni recruiting efforts Every other year, the National President-Elect during their tenure as National President-Elect and National President serve as the NMA Student Trustee and attend the NMA National Conference, as well as any additional committee and board meetings deemed necessary by the NMA Board of Trustees. During the 2025-2026 year, the National President-Elect will serve in this position. The other years where the National President-Elect does not serve as the NMA Student Trustee, they will serve as a member of the W. Montague Cobb/ NMA Health Institute.

2. If elected or appointed, what goals do you hope to accomplish?

If elected, the goals I hope to accomplish are housed under my platform: “Sparking the Flame, Igniting our Passion.” It has three components: Sparking Connections, Igniting our Voices, and Lighting our Paths.

Sparking Connections • Providing members with access to our alumni database which will expose students of different paths (osteopathic, international, military, dual degree) as well as regions and chapters to a diverse array of physicians to interact and spark connections with, • Developing intersections in programming and resources with other minority led medical student organizations, and • Creating partnerships with organizations that promote health and wellness and especially focusing on Black owned businesses to care for our mind, body, and soul Igniting our Voices Now it is more important than ever to use our voices to let people know who SNMA is and what we stand for.

• Writing resolutions and communicating to members of our organization our positions on issues affecting our members and our nation, and • Utilizing the website to build upon and offer SNMA Merchandise so that members can exhibit their passion for SNMA and make our presence known Lighting our Paths The path to becoming a physician can be challenging, it can take unexpected turns and feel daunting. My goal is to continue to help members light their paths and move forward towards becoming successful physicians.

• Expanding the Tour4Diversity Road to Residency programming to include pre-clinical webinars to focus on study habits, building a study schedule, and incorporating wellness into their schedules, • Providing greater utilization of the Lighting our Paths Survey, an expansion of the Obstacles and Opportunities Survey. While Obstacles and Opportunities focused on diverse and supportive medical schools, the Lighting our Paths Survey will be for medical students to have an idea of the residency programs across the country that SNMA alumni are a part of and if they are programs that foster a diverse and supportive environment, and • Bolstering the Members Only section of the SNMA website with an Opportunities Hub. This will allow sponsors, alumni, and schools to post research opportunities, summer internships, and away rotations to members and encourage sponsorship.

3. Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

SNMA Leadership • National Health Policy and Legislative Affairs Committee Co-Chair (2024-2025) o Helping to lead the DEI Ad-Hoc Committee • Region VI Associate Director • National Future Leadership Project Fellow o Worked with the Pipeline Mentoring Institute (PMI) Committee on the Academic and Clinical Excellence in training (ACE-IT) Protocol Handbook • Howard University Chapter Co-Corresponding Secretary Medical School Leadership • Howard University Student Society of Obstetrics and Gynecologists (HUSSOG) o Treasurer o Vice President of Fundraising • The Sexual Health and Gender Affirmation (SAGA) Alliance o Administrative Chair • Howard University College of Medicine LCME Standards Committee Member 4. In your opinion, what are the national organization’s current needs and how will you contribute to fulfilling each of those needs?

I believe that the national organization’s current needs are primarily twofold. First, the organization must increase engagement with members in programming based on their needs and interests. Second, the organization must have more streamlined communication from National Leadership to regions, chapters, and members.

Enhancing Member Engagement I also believe that we need to better engage our members in programming. While national committees and regions are hard at work in programming, they sometimes can have low event turnout. On the national committee level, the shear amount of programming done can have an impact on them as students as well. Because of SNMA’s commitment to being students first, it’s important to have events that help to support our membership but also are not oversaturating our network to the point of it not being effectively utilized. This is why I believe that it’s important to develop assessments on current programming and to determine what has been well received and continue to showcase it to our members. In this way, we can continue our efforts in programming that is well attended and received.

Communication Strategies to Members and Institutions It is important that the national organization have a pulse on their members and seek to understand what activities are working and what can be changed. I believe that building communication and support networks at the regional and chapter levels will help them have a

clear understanding of the Executive Agenda and their role in it. By instilling more open lines of communication, it will also allow for programming feedback and ensuring that our efforts are truly including the needs of our members. In the current political climate where DEI continues to be under attack, it is especially important that we support our members, chapters, and regions when their funding and SNMA presence may be diminished. To combat this, I believe that we need to give institutions an understanding of the importance of our organization, and the importance of funding our mission.

Kailyn Geter Kailyn.Geter@bison.howard.edu Education Howard University College of Medicine Medical Student University of Michigan, Ann Arbor, MI Bachelor of Science in Psychology

May 2027 May 2021

Work Experience Bowie Ice Arena Learn to Skate Coach ● Teach children, teens and adults at various skill levels ● Test students on newly acquired skills ● Facilitate and collaborate with junior coaches to improve students’ skills Synchronized Skating Coach ● Choreograph programs for the Teen level synchronized skating team ● Provide on ice and off ice skill building instruction ● Manage the team during competitions

October 2021- Present

Vituity Emergency Department Scribe June 2021-June 2022 ● Employed in an intercity hospital with a wide array of underserved patients ● Assisted doctors and residents in organizing their charts to help manage patient flow through emergency department ● Trained in inputting and managing patient information and charting system Wolverine Summer Camp Office Assistant May 2019 -August 2019 ● Assisted camp staff in organizing information for campers ● Provided office management assistance during check-ins and check-outs. Assisted with general duties.

ScribeAmerica Emergency Department Scribe May 2019-October 2019 ● Provided support to hospital emergency department doctors and residents in organizing patient charts ● Reviewed patient charts to ensure that information was accurate and reflected reasons for emergency medical services

Research Matory-Kiernan Surgical Research Scholar June 2024-Present Research Intern • Conducting research between the intersection of public health and reproductive health • Working with the Department of Surgery and Obstetrics and Gynecology Department to create a research topic Howard University Medical Student Summer Research Program May 2023-July 2023 Summer Researcher • Conducted research regarding artificial intelligence and its impact on the medical field • Presented research at the conclusion of the program Anne Arundel Medical Center Research Intern May 2021-April 2022 ● Assisted Ob/Gyn physician in brainstorming research topics about Black maternal health

● ●

Collected data from an Ob/Gyn practice about Black patients and doula care Helped draft an abstract and presented research to hospital staff

ACOG District VI Conference Research Presenter 2nd Annual Orthopedic Women in Health Research Symposium Presenter

October 2023 March 2024

Professional Development Student National Medical Association (SNMA) Health Policy and Legislative Affairs Committee Co-Chair • Oversees the subcommittees and provides guidance and support where needed • Attend quarterly Board of Directors Meetings for the SNMA • Helps plan the annual National Advocacy Forum in Washington, DC

June 2024-Present

Region VI Associate Director April 2023-April 2024 • Assumes responsibilities of the Regional Director in her absence • Chair of the Regional Leadership Institute Committee • Chair of the Regional Medical Education Conference Committee • Supported the region’s chapter presidents with their goals and recruitment efforts National Future Leadership Program Scholar July 2023-April 2024 • Attended monthly leadership development program meetings and educational opportunities • Served on the Pipeline Mentoring Institute • Developed the Academic and Clinical Excellence in Training (ACE-IT) Protocol Handbook Project that will be presented at the conclusion of the program • Collaborated with scholars in Think Tank Challenges to understand and resolve leadership challenges Academic Affairs Committee ACE-IT Protocol Handbook Editor July 2023-April 2024 • Developed a comprehensive program booklet to provide SNMA students with information about strategies for success beginning as a pre-medical student throughout residency • Attended monthly meetings to review and discuss booklet progress and plans for implementation SNMA Howard University Chapter August 2022-April 2023 Co-Corresponding Secretary ● Ensured that chapter wide email was up to date ● Shared, through email, important information with students in the College of Medicine ● Created a semester newsletter to keep students informed of SNMA events Howard University College of Medicine January 2024-Present LCME Standards Committee • Works with university staff in order to review and submit information for accreditation review • Meets bimonthly with Dean and committee to ensure timely submission of information Howard University Student Society of Ob/Gyn (HUSSOG) Vice President of Fundraising • Collaborated with Fundraising chairs to develop fundraising ideas • Managed fundraising opportunities to increase organizational revenue • Reported to the Treasurer and Vice President to coordinate activities Treasurer • Collect member dues throughout the school year • Ensure funds are recorded and allocated appropriately Sexual Health and Gender Affirmation Alliance (SAGA)

April 2023-April 2024

April 2024-Present

November 2024-Present

Administrative Chair • Schedule meeting times and record meeting minutes for board of directors • Ensure members are receiving accurate information regarding opportunities U.S. Figure Skating National Collegiate Ambassador July 2020-July 2022 ● Promoted collegiate skating nationally via social media, magazine articles, and blog posts ● Participated in a US Figure Skating Instagram live talk and US Figure Skating podcast about the importance of diversity in synchronized skating ● Collaborated with current and former Black collegiate skaters to promote diversity and inclusion ● Showcased former skaters by presenting them, their stories and their views on a national platform Alpha Kappa Alpha Sorority, Inc. Great Lakes Regional Conference July 2020-March 2021 Undergraduate Exchange Committee Member ● Planned theming for annual luncheon “The Essence of a Queen: Intelligent, Graceful, Confident ” ● Presented speech and engaged in conversation with undergraduate members about various topics ● Collaborated with undergraduate leaders to promote a meaningful dialogue embracing luncheon theme Alpha Kappa Alpha Sorority, Inc. Beta Eta Chapter Financial Secretary April 2019-April 2020 ● Assisted the treasurer in the collection and accounting of chapter funds ● Ensured monetary funds were appropriated in accordance with chapter bylaws Community Service Committee Chairman April 2019-April 2020 ● Planned events for the members of the sorority and campus to aid the community ● Conducted monthly meetings to coordinate committee events Treasurer April 2020-April 2021 ● Responsible for chapter’s finances ● Developed annual budgets and properly disbursed chapter’s funds 2020 Leadership Fellow Alpha Kappa Alpha Sorority, Inc. February 2020-December 2020 ● National program where participants engaged in learning modules about leadership, team building, and networking from International leaders of the sorority ● Collaborated on and presented a team-based case study at the conclusion of the program Alpha Kappa Alpha Sorority, Inc. Great Lakes Region Committee July 2020-November 2020 The Sister Circle: Empowering Brown Girls for Success Committee Member ● Created leadership and women’s empowerment programming for regional discussion ● Planned format and run of show for the events ● Moderated a panel of former International Second Vice Presidents of the sorority University of Michigan Synchronized Skating Team Vice President of External Relations April 2018-April 2020 ● Responsible for recruitment and retention of new skaters ● Developed recruitment tools such as brochures, posters and scrapbooks to provide a visual experience for the recruitment of high school students ● Coordinated annual recruitment weekend for prospective skaters, including programming, tours, housing, etc.

Women in Science and Engineering Residence Program (WISE RP) August 2017-April 2018 ● Selected as a member of a living learning program for women in STEM majors after a competitive application process ● Actively participated in academic course and program events ● Engaged in building a diverse community fostering cross-cultural awareness in a collaborative setting

Activities/Volunteering MammoDay Volunteer October 2022-Present ● Assisted physician during monthly mammogram clinics ● Learned from physicians about clinical findings and how to conduct a breast exam Community for Hope Volunteer January 2023-February 2023 ● Volunteered during screening and panel discussion of “Birthing Justice” for the DC community ● Participated in craft night with residents to make art pieces for their living spaces Bread for the City Volunteer ● Organized donated clothing for residents to obtain sufficient clothing ● Packaged non perishable food items for residents

January 2023

Awards and Recognitions • National Health Services Corp Scholarship Recipient • 2021 Alpha Kappa Alpha Sorority Inc. Great Lakes Region Undergraduate Member of the Year • 2020 US Synchronized Skating Collegiate National Champion • 2019 US Synchronized Skating Collegiate National Bronze Medalist

2041 Georgia Avenue, N.W. Washington, D.C 20060

(202) 865-6100

February 17, 2025 Dear Student National Medical Association Election Committee, I am honored to recommend Kailyn Geter for the position of Student National Medical Association (SNMA) President-Elect.

I have had the privilege of knowing Ms. Geter for the past two years, during which she has consistently demonstrated exceptional leadership and dedication. I have worked with Kailyn as part of the LCME workgroup. Kailyn’s involvement with SNMA has been marked by her role as Co-Chair of the Health Policy and Legislative Affairs Committee and previously as the Regional VI Associate Director. In these positions, she has effectively overseen subcommittees and chaired various initiatives, showcasing her remarkable leadership skills.

Kailyn’s passion extends beyond her official roles; it is evident in her academic and extracurricular achievements. She is a National Health Service Corps Scholarship recipient and a dedicated athlete, having been part of the 2019-2020 U.S. Synchronized Skating Collegiate National Champions and a bronze medalist. Her ability to excel in both her academic and athletic endeavors reflects her resilience and commitment to excellence.

Throughout challenging times, Kailyn has shown remarkable perseverance. As President-Elect, she will be committed to supporting her peers—offering guidance on everything from board exam preparation to residency matches.

I am confident that Ms. Geter is the ideal candidate for the role of SNMA President-Elect, and I wholeheartedly endorse her without reservation.

Should you have any questions or require further insight into Kailyn’s accomplishments, please feel free to contact me at rmitchell@huhosp.org.

Sincerely,

Roger A. Mitchell, Jr. MD President

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Sydney Baltimore MD Candidate American University of the Caribbean School of Medicine

To National President-Elect Miracle Rogers, Elections Committee, Board of Directors, and Membershipat-Large, I am writing to formally announce my candidacy for the position of National Vice President of the Student National Medical Association (SNMA) for the 2025-2026 administration. My name is Sydney T. Baltimore, and I am a third-year medical student at the American University of Antigua College of Medicine. I serve as the External Affairs Committee Co-Chairperson for 2023-2025, supporting the National President’s initiatives through marketing while ensuring our members can access various scholarship opportunities, resources, and information for professional development events.

I became involved with the SNMA in 2020 when my classmates and I launched a chapter at our school to promote our mission online. During the COVID-19 pandemic, I served as the Technology and Innovation Subcommittee Chair, creating virtual sessions for the Annual Medical Education Conference (AMEC) to deliver meaningful educational content. After two years, I progressed to Co-Chair of the Programming Subcommittee, where I enhanced my skills in developing conference programming.

As Co-Chairperson of the National External Affairs Committee, I have gained a comprehensive understanding of our organization’s programming through collaboration with other committees and our own programming, SNMA Presents “The Lounge” Podcast. Over the past two years, I revitalized the podcast by introducing two new episodes, three new hosts, and a new leadership team. I collaborated with Drs. Nii and Past Chairperson Emeritus Renee Darko on a successful three-part series about marriage in medicine and AI in healthcare while promoting AMEC 2024. These experiences have deepened my understanding of the SNMA’s structure and the diverse needs of our members, allowing me to connect with key stakeholders and contribute to our event strategies.

As I pursue the role of National Vice President, I envision myself as a dedicated ally to the National President, committed to fostering collaboration and realizing their vision. My primary objective is to empower our diverse membership, ensuring that the initiatives we champion resonate with and enable each member to thrive personally and professionally.

I am deeply committed to the SNMA's mission of supporting current and future underrepresented minority medical students, addressing the needs of underserved communities, and increasing the number of clinically excellent, culturally competent, and socially conscious physicians. I am eager to continue serving our community as the National Vice President. Thank you for considering my candidacy.

Sincerely,

Sydney T. Baltimore MD Candidate 2026 | American University of Antigua College of Medicine External Affairs Committee Co-Chairperson 2023-2025

What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

The primary responsibility of the SNMA Vice President is to support the National President’s vision and Executive Agenda. Based on my conversations with past and current Vice Presidents, I understand that the Vice President assists with the programmatic arm of the organization, which entails working closely with the President and President-Elect to ensure that initiatives are implemented successfully.

The Vice President must collaborate with various committees and stakeholders to facilitate the execution of these initiatives and ensure alignment with the SNMA’s mission. This connects directly to supporting the Board of Directors, as the Vice President would work with them to facilitate the execution of initiatives that enhance the organization's growth and effectiveness.

Ultimately, the Vice President acts as a key leader within the SNMA, fostering collaboration and communication while empowering the organization to achieve its aims. The Vice President plays a vital role in the organization’s growth and effectiveness by supporting the President and driving programmatic efforts.

If elected or appointed, what goals do you hope to accomplish?

If elected as the National Vice President, I plan to put the S back into SNMA. In my current role as External Affairs Committee Co-Chairperson, I have had the privilege of engaging with Miracle Rogers, our current National President-Elect. I plan to support her Executive Agenda by focusing on three key areas: 1. Enhancing Member Access: The Student National Medical Association (SNMA) offers a wide range of valuable benefits to our members, including diverse academic resources, enriching programs, and essential leadership development opportunities. It is important for all members to have access to these resources. One of my key goals is to restructure the member portal to make it comprehensive and user-friendly. I plan to work closely with the National Committee Chairpersons to organize our programming and streamline the resources available to SNMA members. These resources will be organized into clear categories such as academic development, professional growth, wellness initiatives, and more. This approach will ensure that each benefit is up-to-date and easy to navigate. By implementing these strategies, I hope to create a portal that empowers our members to quickly find and utilize the resources that will support their educational and professional journeys.

2. Advocacy for Diversity, Equity, and Inclusion (DEI): In light of the challenges posed by the anti-DEI movement, I acknowledge the significant obstacles that students, particularly those from minority and underrepresented backgrounds, face. To effectively support the anti-DEI movement, I will identify and promote resources to enhance student success and foster a more inclusive environment. This includes compiling a list of opportunities related to internships, research projects, and residency placements tailored to our members' unique needs and aspirations, ensuring that all students can access opportunities that might otherwise be overlooked. Additionally, I will reach out to SNMA alumni to create a list of designated diversity and inclusion officers at various institutions and organizations. This resource will connect students with advocates who can provide guidance and support in navigating the complexities of their academic and professional journeys.

3. Promoting Mental Health and Wellness: I believe mental health is important, and I am committed to supporting solutions that align with the President's Agenda. My goal is to foster a wellness-focused culture within the SNMA community by organizing focus groups to gain valuable insights into the support our members need as they navigate the challenges of school. To further the President’s initiative, I plan to collaborate with mental health professionals to facilitate workshops and seminars on important topics such as stress management, burnout prevention, and effective self-care strategies. These educational sessions will give our members practical tools and resources to enhance their resilience and well-being. Additionally, I aim to establish partnerships with local businesses and well-known establishments to offer motivational support and tangible ways to promote self-care practices that meet the individual needs of our members within the SNMA. Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

Currently, I serve as the Co-Chair of the National External Affairs Committee. I utilize my strong communication and collaboration skills to advance initiatives while performing well under pressure to meet deadlines. This role, which focuses on public relations, has allowed me to participate in key meetings for the National Leadership Institute and the Annual Medical Education Conference (AMEC) planning. These experiences have enabled me to connect with essential stakeholders and contribute to planning.

My journey with the Student National Medical Association (SNMA) began in 2020 during the pandemic.

In search of a sense of community, I became one of the founding members and leaders of an SNMA chapter on my campus. As I transitioned to the role of Technology and Innovation Subcommittee Chairperson on the National Convention Planning Committee, I worked to improve the virtual experience of AMEC by integrating sessions into the Hopin platform, ensuring a smooth experience for attendees. I also addressed technical challenges during live events and managed backstage access in StreamYard to ensure seamless production.

After two years of working on the technical side of convention planning, I transitioned to the programming side as the Programming Subcommittee Co-Chairperson. This experience deepened my understanding of conference programming and planning while reinforcing my commitment to the SNMA organization. In this role, I assisted in creating new session content, adapted materials from previous conferences, and collaborated with national committees to tailor programming while actively reaching out to potential speakers.

These experiences have prepared me for my current role as National External Affairs Chairperson, which has given me a comprehensive understanding of our organization’s programs. The committee’s programming has been our podcast subcommittee, “The Lounge,” our largest program within the committee. Over the past two years, I revitalized the podcast by launching two new episodes, introducing three new hosts, and building a new leadership team. I contributed ideas to create engaging episodes, including a successful collaboration with Drs. Nii and Past Chairperson Emeritus Renee Darko on a threepart series exploring the intersections of marriage in medicine and AI in healthcare while promoting AMEC 2024.

In your opinion, what are the national organization’s current needs and how will you contribute to fulfilling each of those needs?

As the anti-DEI movement gains momentum, academic resources and support for minority medical school students are disappearing. This decline is concerning, as it adds additional challenges to these

students' academic success and well-being, especially since these students already encounter distinct challenges along their educational paths. My goal is to support our members by enhancing efforts to provide a list of tutoring and mentorship opportunities, along with valuable study resources.

Moreover, I will seek ways to strengthen our partnerships with organizations that can offer more extensive academic support services. This may include establishing collaborative relationships with tutoring companies that have specialized programs and utilizing peer-to-peer tutoring platforms. By enhancing these collaborations, we can ensure our members receive the personalized assistance they need to effectively navigate their academic challenges and succeed in their medical education.

Sydney T. Baltimore sydneyb@auamed.net

EDUCATION American University of Antigua College of Medicine MD Candidate, Expected September 2026 New York, NY Hampton University Master of Science in Medical Science, 2016 Hampton, VA Tuskegee University Bachelor of Science in Chemistry 2014 Tuskegee, AL HONORS AND AWARDS Third Place Award for Association of Research Directors (ARD) Poster Presentation, 2013 • Awarded for excellence in research presentation, demonstrating strong analytical skills and effective communication in the educational research field.

George Washington Carver Scholarship, 2013 • Awarded for exceptional academic performance and commitment to community service, supporting educational pursuits in alignment with the principles of innovation and leadership exemplified by George Washington Carver.

Tuskegee Achievement Award, 2009-2013 • Awarded to students who have demonstrated academic excellence, leadership skills, and a commitment to service in their communities.

RESEARCH EXPERIENCE Student Lab Assistant, 2011-2014 College of Agricultural, Environmental and Natural Science (CAENS) Student Work Study, Tuskegee, AL, • Conducted a comprehensive research study by extracting RNA from goat testes to examine gene expression related to testicular cancer and employed advanced gas chromatography to compare the fatty acid content in castrated versus non-castrated goats. Compiled a detailed manuscript and presented findings at multiple esteemed undergraduate symposiums.

KSRE (K-State Research and Extension) Fellow, Summer 2013 Kansas State University Research Internship, Manhattan, KS, • Selected as one of six students for a two-month internship at Kansas State University, where I researched meat tenderness using the Warner-Bratzler method to analyze collagen's impact. Participated in seminars, collaborated with peers, and presented my findings at the summer conference while studying muscle fiber characteristics and collagen in protein tissue samples.

PRESENTATIONS S. Baltimore, L. Paschal, C. Okere, C. Bratcher, Heidi Finegan, and O. Bolden-Tiller; Fatty Acid Composititon of the Longissiumus Thoracis in Boer, Kiko and Boer x Kiko Meat Goats; Poster Presentation at Association of Research Directors National Conference, Jacksonville, FL Spring 2013 S. Baltimore, L. Paschal, C. Okere, C. Bratcher, Heidi Finegan, and O. Bolden-Tiller; Fatty Acid Composititon of the Longissiumus Thoracis in Boer, Kiko and Boer x Kiko Meat Goats; Oral Presentation at Minorities in Agriculture, Natural Resources and Related Sciences (MANRRS) National Conference, Sacremento, CA Spring 2013 S. Baltimore, L. Paschal, C. Okere, C. Bratcher, Heidi Finegan, and O. Bolden-Tiller Fatty Acid Composititon of the Longissiumus Thoracis in Boer, Kiko and Boer x Kiko Meat Goats Oral Presentation Professional Agricultural Workers Conference (PAWC), Tuskegee, AL, Fall 2013

S. Baltimore, I. Everett, T. Bowie, A. Reyes-Ordonez, and O. Bolden-Tiller; Steroidogenic Acute Regulatory (StAR): Expression of Protein in the Goat Testis; Oral Presentation at Minorities in Agriculture, Natural Resources and Related Sciences (MANRRS) National Conference, Atlanta, GA, Spring 2012 S. Baltimore, I. Everett, T. Bowie, A. Reyes-Ordonez, and O. Bolden-Tiller Steroidogenic Acute Regulatory (Star): Expression of Protein in the Goat Testis, Oral Presentation at Professional Agricultural Workers Conference (PAWC), Tuskegee, AL, Fall 2011 LEADERSHIP SNMA External Affairs Committee Chairperson, 2023-Present • Utilized my communication and collaboration skills to advance initiatives and meet deadlines in social media and marketing.

• Actively participate in key meetings for the National Leadership Institute and AMEC to connect with important stakeholders.

• Revitalized the podcast "The Lounge" by launching new episodes and establishing a leadership team.

SNMA Programming Subcommittee Chair, 2022-2023 • Gained valuable insights into conference programming and planning, strengthening my dedication to the SNMA organization.

• Contributed to the development of new session content, adapted materials from past conferences, collaborated with national committees for tailored programming, and actively engaged with potential speakers.

SNMA Technology and Innovation Subcommittee Chair, 2020-2022 • Focused on enhancing the virtual experience of AMEC by integrating sessions into the Hopin platform, managing technical challenges during live events, and overseeing backstage access in StreamYard to ensure smooth production for attendees.

SNMA AUA Chapter Social Media Chair, 2019-2021 • Increase the chapter's online visibility across social media platforms by creating engaging content to promote events. This involves monitoring engagement, responding to inquiries, and building an active online community.

• Enhance visibility and participation in chapter activities while fostering a sense of belonging among members.

PROFESSIONAL EXPERIENCE Central Piedmont Community College, Charlotte, NC Honeywell STEM Academy Program Science Instructor, June 2024 - July 2024 • Collaborated with high school students in grades 10 to 12 to improve their understanding of science through interactive teaching strategies, highlighting the importance of DNA in heredity.

• Guided the students in planning and delivering their final presentations at the end of the semester, providing them with clear examples and constructive feedback to boost their confidence and research skills.

Math and Science Coach, March 2017 - Present • Offer personalized coaching in Chemistry and Math to students in the STEM Program at the North Carolina STEM Alliance, • Prepare them for exams and finals through tailored study clinics and one-on-one tutoring that meet their individual learning needs • Mentor students by guiding them on higher education options, helping them make informed academic choices.

Instructor, January 2018 - Present • Provide math education both in person and online to accommodate the diverse needs of all students, offering personalized tutoring, reviewing assignments, and assessing student progress, all under careful guidance and supervision.

• Prioritize clear communication and actively collaborate with other teachers to ensure adequate support for each student.

Envision by Worldstrides, Vienna, VA Program Advisor, June 2022 - July 2022 • Developed a supportive and nurturing learning environment for students interested in healthcare, dedicating 8 to 10 hours each day to deliver engaging and comprehensive lessons.

• Focused on preparing them for hands-on activities and inspiring them to confidently pursue their passions within the field of medicine through dedication and hard work.

Scribe America- Atrium Health University City, Charlotte, NC Scribe, September 2018 - August 2019 • Completed training in electronic patient charting and observed patients with doctors while recording their medical history, symptoms, diagnoses, and test results under direct supervision.

• Focused on making sure the documentation was accurate and thorough, even in a fast-paced environment.

Assessment Center, Hampton, VA Graduate Student Supervisor, September 2015 – April 2016 • Organized and led sessions focused on wellness and success to meet each student's needs and learning style.

• Resolved conflicts between staff and students to maintain a positive learning environment, showing how important faculty and staff support is for student success.

• Ensured that students who were struggling received the resources and help they needed.

Graduate Student Advisor, September 2014 – April 2015 • Concentrated on essential chemical concepts to ensure students grasped these ideas thoroughly and understood their real-life applications and theoretical foundations.

• Prepared students for both in-class assessments and standardized tests, adapting my teaching methods to accommodate each student’s needs and learning styles to ensure readiness and confidence.

VOLUNTEER Salvation Army Boys and Girls Club NCDSF Missions of Mercy (MOM) MEMBERSHIPS/AFFLIATIONS American College of Obstetrician and Gynecologist, 2024- Present Student National Medical Association, 2020-Present

Dear Elections Committee, I am writing to wholeheartedly recommend Sydney Baltimore for the position of SNMA National Vice President. Having had the pleasure of working closely with her during my tenure as Vice President for the 2023-2024 Administration, I can attest to her exceptional leadership abilities and unwavering dedication to the SNMA's mission.

Sydney has shown remarkable initiative by chartering a local chapter at the American University of Antigua. This accomplishment highlights her commitment to the organization and her passion for empowering medical students to actively participate in the SNMA. Additionally, as the Social Media Chair from 2020-2021, she effectively utilized various platforms to engage members and promote important initiatives, demonstrating her innovative approach to communication and outreach.

Building on her foundational work, Sydney has taken on significant leadership roles within the SNMA. She served as Chair of the Technology and Innovation Subcommittee on the SNMA Convention Planning Committee, where she contributed her expertise to enhance our technological capabilities. After two productive years, she transitioned to Co-Chair of the Programming Subcommittee, showcasing her versatility and ability to adapt to new organizational challenges.

Currently, Sydney serves as Co-Chair of the External Affairs Committee at the national level, emphasizing her vision for fostering productive relationships beyond our organization. During my time as NVP, it was a pleasure to work with Sydney. She was a incredibly reliable team member who consistently went above and beyond in all aspects of her position. In addition to her strong work ethic, Sydney was an exceptional collaborator. She approached teamwork with a positive attitude and a willingness to listen to others' ideas, making her a great asset during group discussions. She actively contributed to SNMA programming, offering support when needed, and was always open to helping others succeed. Sydney’s dedication to both her individual tasks and the board’s success making her an invaluable part of the SNMA. In summary, I strongly endorse Sydney Baltimore for the SNMA National Vice President role.

Her extensive experience, exemplary leadership, and commitment to enhancing the SNMA experience for all members make her an outstanding candidate. I am confident she will excel in this position and continue to inspire those around her.

Sincerely,

Adefolarin Alade, MD Former National Vice President (2023-2024) | Student National Medical Association Pediatrics/Psychiatry/Child Adolescent Psychiatry, PGY-1 | Cincinnati Children's Hospital and Medical Center

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Maurice D. Furet Post Baccalaureate North Carolina State University

Maurice D. Furet Student National Medical Association (SNMA) Pre-Medical Board Member Candidate furet.maurice93@gmail.com | www.linkedin.com/in/maurice-furet 21 February 2025

Dear President-Elect Miracle Rogers, SNMA National Elections Committee members, SNMA Board of Directors, SNMA House of Delegates, and MAPS Chapters, I am excited to formally express my interest in serving as the next Student National Medical Association Pre-Medical Board Member. Born in Atlanta, Georgia, raised in Greensboro, North Carolina, and currently residing in Reynoldsburg, Ohio, I am passionate about pursuing surgical and preventive medicine with a focus on underserved populations. I graduated from North Carolina State University with a Bachelor of Science in Biochemistry in December 2023, after earning my Associate degree in General Science in 2021 along with my high school diploma. Currently, I am in a period of professional and personal growth, working as a research associate at The Ohio State University while continuing to explore my passions, including fitness/nutrition, mentorship, and most importantly, SNMA. When I first heard of SNMA in 2022, I immediately joined. Growing up, I was not surrounded by medical professionals. I attended a predominantly minority middle and high school that lacked guidance toward becoming a physician and later enrolled in predominantly white institutions where I rarely saw doctors who looked like me. Initially, I joined my local MAPS chapter without realizing it was part of a larger network. Once I discovered this, I not only joined SNMA but also applied and was accepted into the Clinical Shadowing and Mentorship Program as a mentee. This experience helped me navigate my pre-medical journey while deepening my understanding of SNMA. Wanting to give back, I later served as the CSMP Mentee Coordinator, acting as the communication bridge between mentees, the leadership team, and SNMA. Before committing to medicine, I explored various paths, including student government, sports, art, and forensics, which shaped my leadership and communication skills. Relevant to the role of Pre-Medical Board Member, I was elected Student Government Association President at my community college in 2020 at age 17, where I served as the liaison between students and the Board of Trustees. Additionally, I was elected President of the Eta Omicron chapter of Alpha Phi Alpha Fraternity, Inc. in 2022, where I acted as the communication link between my brothers, the university, and the general organization. These roles reinforced my advocacy skills and ability to navigate adversity effectively.

The skills I have gained through my leadership roles and SNMA will be invaluable in increasing engagement and outreach to ensure that others who look like us find SNMA sooner rather than later. Through these experiences, I have developed strong communication, listening, and leadership skills, all of which will allow me to serve effectively as the next Pre-Medical Board Member.

I am an ideal candidate for this position not only because of my skills and experience but also because of my selflessness and deep-rooted empathy. I am passionate about serving others and eager to learn new ways to lead, inspire, and be a resource to underrepresented pre-medical students in the United States and internationally.

Thank you for this opportunity, for your time, and for your consideration. I look forward to contributing to the continued advancement of SNMA’s mission.

Yours in SNMA, Maurice D. Furet North Carolina State University Alumnus Clinical Shadowing & Mentorship Program (CSMP) Mentee Coordinator, 2024 - 2025

1. What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

My current understanding of the responsibilities of the Student National Medical Association’s (SNMA) National Pre-Medical Board Member in general includes being the bridge of communication between pre-medical students and the Board of Directors, representing and voicing the needs, concerns, and comments made by all pre-medical students both in the United States and internationally. Furthermore, it is the Pre-Medical Board Member’s responsibility to work with the National President and the rest of the Board of Directors to plan and implement what is being asked for by pre-medical students.

The Pre-Medical Board Member is available to all pre-medical students and/or SNMA members with inquiries regarding the up-to-date resources available to them that will assist in their journey towards embodying SNMA’s mission of increasing the number of clinically excellent, culturally competent and socially conscious physicians. In addition, it is one of the many goals of the PreMedical Board Member to keep engagement high within the pre-medical community by assisting in the planning of in-person conventions and virtual events geared towards pre-medical students, and motivating others in various leadership positions within SNMA’s pre-medical community to develop creative ways of providing useful information to other pre-medical students.

Lastly, it is the responsibility of the Pre-Medical Board Member to continually connect with previous Pre-Medical Board Members to ensure the challenges they faced were addressed and if further action is needed.

2. If elected or appointed, what goals do you hope to accomplish?

If elected for SNMA’s Pre-Medical Board Member position, I hope to ensure all Minority Association for Pre-medical Students (MAPS) chapters are aware of the various resources available to their members. I started my journey in SNMA by joining my undergraduate university’s MAPS chapter, but I was unaware that the chapter was part of a larger network of individuals and resources that I had access to. I want to make sure that upon joining, members understand the amount of support they have gained. To achieve this goal, the first step would be meeting with every MAPS president by region and making sure they are, first, comfortable with expressing their comments or concerns with me and, second, providing relevant SNMA resources that can be shared with their members. I want to ensure there is open communication between myself and all pre-medical students so that the journey toward getting into medical school is less daunting, especially as a minority.

Another goal I hope to accomplish in this position, which is a continuation of the previous goal mentioned, is to improve outreach to undergraduate minority students who are not a part of SNMA through their local MAPS chapters. This would involve speaking with MAPS chapter presidents and gaining insight into whether the chapter has been able to showcase their MAPS chapter and the SNMA organization at events that allow students to discover what student organizations they can join. Furthermore, I hope to increase outreach to high school students or younger who are interested in medicine. This could involve having the local chapter members serve as mentors to younger students by helping successfully navigate their high school, middle school, or elementary school journey. The mentorship topics can range from advice that helped pre-medical chapter members navigate primary and secondary educational institutions, to what to expect as a pre-medical student and how to best prepare.

I want to work with previous Pre-Medical Bord Members to gather additional ways of achieving ways of achieving not only the goals I have set for myself, but to ensure the goals they have set during their time in this role were met.

3. Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

I began my SNMA journey as a MAPS member at North Carolina State University, where I spent approximately 2.5 years learning about the organization’s mission and initiatives. After about six months, I applied to the Clinical Shadowing and Mentorship Program (CSMP), where I was accepted as a mentee. This experience deepened my understanding of SNMA’s impact, the various pathways in medicine, and professional development areas such as mental health, financial literacy, and personal presentation. During my time as a mentee, I also attended my first National Leadership Institute at the University of North Carolina at Chapel Hill and the Annual Medical Education Conference in New Orleans, Louisiana. These experiences solidified my desire to continue with SNMA in a leadership role, leading me to apply to become a CSMP Mentee Coordinator. In this position, I addressed mentee concerns and helped facilitate the program's success.

In addition to my SNMA experience, I have honed my leadership and communication skills in various non-SNMA roles that are highly relevant to the National Pre-Medical Board Member position. As the undergraduate chapter president of Alpha Phi Alpha Fraternity, Inc., I served as the primary communicator between my fraternity brothers, the university, and the national organization. Similarly, as Student Government Association (SGA) president at my community college, I acted as the liaison between students and the Board of Trustees, advocating for student needs and concerns. My role as a first-year undergraduate symposium mentor further strengthened my mentorship abilities, where I assisted underrepresented students in navigating life and academics at a predominantly white institution.

These experiences have equipped me with the skills necessary for effective communication, leadership, and mentorship, all of which will enable me to make meaningful contributions as SNMA’s Pre-Medical Board Member.

4. In your opinion, what are the national organization’s current needs and how will you contribute to fulfilling each of those needs?

In my opinion, one of the national organization’s current needs is increasing membership. As the saying goes, “There is power in numbers,” and I believe that expanding the reach of SNMA is essential, especially given the current climate in our nation. To fulfill this need, I plan to actively represent and promote SNMA at various events aimed at pre-medical students, including virtual or in-person information sessions and medical school fairs hosted by organizations such as the Association of American Medical Colleges and the American Association of Colleges of Osteopathic Medicine. These events provide an invaluable opportunity to discuss the benefits of SNMA and how its resources can support individuals in their healthcare career journeys. I will seize every chance to engage potential members and spread awareness about SNMA’s mission.

Additionally, as previously mentioned, I plan to coordinate with MAPS chapter presidents by region to enhance our outreach efforts. Beyond targeting undergraduate pre-medical students who may not be part of SNMA, I aim to extend outreach to younger students in elementary, middle, and high school. By encouraging MAPS members to become mentors for local students, we can expose them to the field of medicine early on. This will not only help these students make well-informed decisions about pursuing a medical career but also increase the pipeline of diverse future healthcare professionals.

These efforts align with SNMA’s mission to increase the number of clinically excellent, culturally competent, and socially conscious physicians, and I am committed to playing an active role in fulfilling this need.

Maurice Damani Alberto Furet Phone (678) 975-8935 Email furet.maurice93@gmail.com

Education August 2021 – December 2023

North Carolina State University Biochemistry, B.S. Minors in Health, Medicine, and Human Values & Forensic Science Summa Cum Laude

August 2019 – May 2021 Guilford Technical Community College General Science, A.S. August 2014 – June 2021 The Point College Preparatory and Leadership Academy High School Diploma

Honors and Awards July 2024 Minority Association of Pre-Medical Students Academic Success Scholarship Student National Medical Association Washington, DC Awarded to a member who was able to maintain a 3.5 or higher GPA from Spring 2023 to either Summer or Fall 2023.

August 2023 Leonard W. Aurand Scholarship North Carolina State University Raleigh, NC Student is a rising junior or senior North Carolina resident who has demonstrated academic merit within the biochemistry major.

November 2023 Golden Key International Honor Society Induction North Carolina State University Raleigh, NC Membership is invitation only to students who have attained a grade point average above or equal to 3.4, have successfully completed at least 60 semester hours, or have achieved junior or senior status after completing 15 semester hours at North Carolina State University.

August 2022 Stephanie C. Anderson Memorial Scholarship North Carolina State University Raleigh, NC Student demonstrates academic merit within their respective agriculture and life sciences major.

August 2021 - 2023 Dean’s List North Carolina State University Raleigh, NC Full-time undergraduate students are placed on the Dean’s List upon meeting one of the following two qualifications: earning a semester average of 3.5+ on

12-14 credit hours of coursework or earning 3.25+ on 15+ credit hours of coursework.

August 2021 - 2023 Chancellor’s Leadership Scholarship North Carolina State University Raleigh, NC Scholarship for students who demonstrated leadership potential, academic achievement, personal talents, unique work or service experience, and financial need while demonstrating an understanding and appreciation of diversity.

June 2021 Founders’ Legacy Award The Point College Preparatory and Leadership Academy Jamestown, NC Scholarship recipient has demonstrated a high work ethic during their high school academic and professional journey while exhibiting high moral character within the community.

June 2021 Tau Omega Scholarship Award Tau Omega chapter of Omega Psi Phi Fraternity, Inc. Greensboro, NC Scholarship is given to an individual who will be attending a postsecondary institution and has shown scholarship and perseverance during their high school academic journey.

May 2021 Ray Moody Leadership Scholarship Award Guildford Technical Community College Jamestown, NC Scholarship is available to all GTCC students and must demonstrate active participation/leadership in clubs, SGA, or other campus organizations, have a minimum GPA of 2.5, and show evidence of community involvement.

May 2020 Phi Theta Kappa Induction Guilford Technical Community College Jamestown, NC Membership invitation is given to students who meet the following criteria: have completed 12 credit hours at GTCC toward an associate’s degree; have completed ENG 111 with a C or higher; have earned a 3.5 GPA or higher.

August 2019 - May 2021 President’s List Guilford Technical Community College Jamestown, NC The President’s List includes all program students who complete at least 12 credit hours in the fall or spring semester and earn a 4.0 grade point average.

Leadership & Extracurricular Positions

September 2024 - Present Mentee PreDOC Program, Ohio University Heritage College of Osteopathic Medicine PreDOC is a nationwide student organization with the purpose of educating premed students about osteopathic medicine and medical

career navigation. The goal of PreDOC is to create a close-knit community of premed students who are informed, inspired, and excited about practicing osteopathic medicine.

August 2024 - Present Mentee Coordinator Clinical Shadowing and Mentorship Program, Student National Medical Association This nationwide enrichment program allows me to gain exposure to various medical specialties, professional development training, research training, and networking opportunities with current medical students and practicing physicians to be successful while in medical school and beyond. Starting the program as a mentee (August 2023 - April 2024), I currently help facilitate the mentee workshops, I am responsible for designating mentee’s e-mail correspondence, and I am available to answer general questions regarding the CSMP program.

August 2023 - December 2023 Assistant Sprint Coach Track & Field Club Team, North Carolina State University Member since August 2021 In this capacity, I assist in providing a positive and optimistic atmosphere where runners of any level can either train to compete or continue to run as a hobby.

June 2023 - December 2023 Chapter Secretary Eta Omicron chapter of Alpha Phi Alpha Fraternity, Inc. Member since Spring 2022 As chapter secretary, I am required to take copious notes during each monthly meeting and make updates to these notes as needed.

August 2022 First-Year Symposium Mentor Multicultural Student Affairs, North Carolina State University As a symposium mentor, I provide a welcoming atmosphere for undergraduate incoming first-year and transfer students of color. In addition, I foster a sense of community for students while providing them with information about campus support, personnel, and resources as a basis for helping ensure their academic, social, and emotional success at NC State.

June 2022 - May 2023 Chapter President Eta Omicron chapter of Alpha Phi Alpha Fraternity, Inc. Member since Spring 2022 As chapter president, I am responsible for delegating duties amongst the chapter members to ensure successful event programming as well as upholding academic, social, and professional standards set by the university and the fraternity.

August 2021 - December 2023 Minority Association for Pre-Health Students Member North Carolina State University Being a part of the MAPS chapter at NC State allows me to gain insight on the medical school application process, attend workshops that expose me to the medical field, and receive advice on opportunities that will bolster my application when the time comes to apply.

August 2020 - May 2021 Student Government Association President Guilford Technical Community College As SGA President, it is my duty to respond to the needs and wants of the

students on campus as well as be the bridge of communication between students and the Board of Trustees. In addition, I am responsible for ensuring the tasks delegated to my team members were completed in a timely manner and would assist if SGA members needed assistance.

August 2029 - May 2020 Student Government Association Vice President of Special Events Guilford Technical Community College As SGA Vice President of Special Events, I am tasked with thinking of events to host for students on campus, creating promotional flyers, and assisting with other event programming requirements to ensure a successful completion of an event.

August 2019 - May 2021 North Carolina STEM Alliance Member Guilford Technical Community College As a member of the NC STEM Alliance, I am giving various opportunities to engage in meaningful research experiences including attending research conferences, learning the process of conducting research, and professional development that would assist in gaining a research position.

Speaking & Panel Events

March 2023 Pre-Medical Luncheon Student National Medical Association’s Annual Medical Education Conference In-Person New Orleans, Louisiana

Work Experience

August 2024 – Present Fitness/Nutrition Brand Ambassador 1st Phorm International Columbus, OH As a brand ambassador, I continue to uphold 1st Phorm's mission of helping as many real people achieve real results as possible regarding their health and fitness goals.

June 2024 – Present Research Associate The Cruz-Monserrate Lab, The Ohio State University Columbus, OH As a research associate, I assist the Cruz-Monserrate laboratory with duties ranging from laboratory supply upkeep, to training students and technicians, to research and clinical projects surrounding the study of progression, diagnosis, treatment, and prevention of pancreatic diseases.

June 2024 – Present Biometrics Registration Coordinator Laboratory Corporation of America Columbus, OH As a registration coordinator, I assist in patient sign in for biometric measurements and COVID-19 assessments while ensuring quality and timely care.

January 2024 – June 2024 Special Chemistry Technologist Trainee Laboratory Corporation of America Burlington, NC Ran testing for various endocrine disorders, specifically fibrinogen antigen plasma, anti-DNase B serum, and kappa/lambda light chain urine specimens.

May 2023 – December 2023 Laboratory Technician I Intern Eurofins Environmental Testing Cary, NC Conducted water quality assessments including turbidity, pH, total suspended and dissolved solids, and biochemical oxygen demand for various clients, from universities to underserved communities around the world.

Created a poster presentation for the North Carolina State University Summer 2023 Research Symposium outlining the use and importance of the biochemical oxygen demand assessment in examining water quality.

May 2021 – July 2021 Biochemical Summer Researcher Chekan Research Group, University of North Carolina at Greensboro Greensboro, NC Assisted in the discovery of new natural product biosynthetic pathways, specifically ribosomally synthesized post-transcriptionally modified peptides (RiPPs), and uncovering the details of the enzymes that produce them.

My project was specifically working on Streptococcus equi, a bacterium that affects horses, while my goal was to determine the modifications done by specific genes on the precursor in the gene cluster as well as how the product is utilized, whether it be a bacterial defense mechanism or for intracellular modification.

November 2019 – April 2021 Produce Clerk Harris Teeter Greensboro, NC Assisted with stocking, providing relevant information related to produce and floral products, and new hire training.

Volunteer Experience

January 2025 – Present Local Disaster Responder American Red Cross Columbus, OH As a responder, I provide sustenance, healthcare, and other essential resources to families affected by fires, floods, and natural disasters.

June 2024 – Present General Farm and Farmer’s Market Volunteer Franklinton Farms Columbus, OH As a volunteer, I assist with plant growth, harvest, and sell with emphasis on quality produce especially for underserved communities.

August 2023 – April 2024 Children’s Emergency Department Volunteer WakeMed Health & Hospitals Raleigh, NC Assisted in patient care, including providing nourishment such as snacks and water, as well as overseeing the patient when guardians needed to exit the room.

Sanitized all materials handled by patients, including toys and reading materials.

August 2022 – December 2023 Organic Chemistry Teaching Assistant Volunteer North Carolina State University Raleigh, NC Assisted students with classwork to improve their understanding of the organic chemistry material.

June 2022 – December 2023 Front Desk Assistant Volunteer Urban Ministries Open Door Clinic Raleigh, NC Communicated effectively with patients, mainly those from underserved populations who are uninsured, to assist in medical appointment sign-ins or prescription pick-ups while ensuring quality care.

January 2022 – March 2022 COVID-19 Pop Up Testing Volunteer Carolina Clinical Services Durham, NC Assisted in registration at free vaccine events along with answered related questions and provided vaccine education.

Job Shadow Experience

December 2024 Cardiac Surgery Physician Shadowing Dr. Kukbin Choi, The Ohio State University Columbus, OH

August 2023 - April 2024 Virtual Clinical Shadowing through SNMA’s Clinical Shadowing and Mentorship Program Family Medicine - Dr. Cornelius Jamison Emergency Medicine - Dr. Love Anani Optometry - Dr. Shanee Drakes Neurology - Dr. Jessica Wilson Anesthesiology - Dr. Michael Ongele

February 2024 Crime Scene Investigator Shadowing Greensboro Police Department Greensboro, NC

January 2024 - Present Virtual Clinical Education - Med School Coach Emergency Medicine Cardiology General Surgery Internal Medicine

July 2022 Family Medicine/Primary Care Physician Shadowing Dr. Nathan Sison, Duke Primary Care Knightdale, NC

December 2021 Dentistry Physician Virtual Shadowing University of North Carolina at Chapel Hill Adams School of Dentistry

Languages

English: Native Language

Spanish: Beginner Listener, Intermediate Writer, Intermediate Reader, Beginner Speaker

Certifications and Skills

Typing Speed: 57 Words per Minute

Basic Life Support Certification - 12/18/2024

Interests & Activities • Mentorship – Providing mentorship to young undergraduate and high school individuals who seek to maintain a healthy wellbeing while achieving their academic goals, especially as a pre-medical student and recent graduate • Arts and Crafts – Creating various types of artwork, including drawings, paintings, collages, and sewn pieces, that express different thoughts and feelings • Fitness – Immersing myself in various types of fitness, including running, weightlifting, and swimming, as well as encouraging other individuals to start or continue their fitness journey • Extreme interests in horror films and Mexican cuisine

References Available upon request.

February 27, 2025

Dear Members of the Selection Committee, I am writing to offer my highest recommendation for Maurice, a dedicated and passionate pre-medical student who has continually demonstrated exceptional leadership and commitment to the mission of the Student National Medical Association (SNMA). As his mentor in the Clinical Shadowing and Mentorship Program (CSMP) since August 2023, I have witnessed his growth and ability to foster engagement not only within the program but also within the greater pre-medical community. It is without hesitation that I believe Maurice would be an outstanding addition to the SNMA Pre-Medical Board Team.

When Maurice was first accepted as a mentee in CSMP, I immediately recognized his eagerness to gain the most from the program. His enthusiasm and drive were infectious, creating an atmosphere of optimism and active participation that inspired his peers and the leadership team alike. From the program kickoff to the healthcare professional shadowing sessions and the closing ceremony, Maurice consistently demonstrated dedication and enthusiasm. His engagement was not limited to merely showing up; it was his positive attitude and determination that elevated the experience for everyone involved.

A couple of months into the program, I had the pleasure of meeting Maurice in person at the National Leadership Institute hosted at the University of North Carolina at Chapel Hill. He approached me with a deep sense of purpose, introducing himself and passionately sharing his experience with CSMP to other pre-medical students. His articulate communication, thoughtful body language, and warm demeanor revealed the depth of his passion for the program and his commitment to helping others navigate the pre-medical journey. Maurice’s ability to represent the program so eloquently led to his recognition as the first “Mentee of the Month,” a well-deserved acknowledgment of his contributions.

Maurice’s dedication to CSMP extended beyond being a participant. He became an invaluable spokesperson at the 2024 Annual Medical Education Conference (AMEC), representing the program through his work as a mentee spokesperson at the Pre-Medical Luncheon. His unwavering commitment to sharing his journey with others has not only amplified the impact of the program but also positioned him as a natural leader within the pre-medical community.

After the conclusion of the program, Maurice’s dedication did not waver. Thereafter, become a CSMP Mentee Coordinator, motivated by a desire to give back to the program and the organization that had supported his growth. In this capacity, Maurice worked closely with both the leadership team and mentees, providing valuable resources such as medical school admissions preparation, scholarship opportunities, and guidance on navigating the pre-medical path. Maurice’s role as a liaison between the mentees and the leadership team demonstrated his ability to work collaboratively and effectively communicate the needs of others. His trustworthiness, adaptability, and dependability have been central to the success of his mentees.

Maurice’s recent achievement of being awarded the MAPS Academic Success Scholarship further highlights his dedication to academic excellence and his continued involvement with SNMA. He has consistently demonstrated that he applies himself fully to any role he takes on, whether as a mentee or leader. His genuine passion for promoting the mission of SNMA through both his actions and his words makes him an ideal candidate for the role of SNMA’s next National Pre-Medical Board Member.

Without a doubt, Maurice’s unwavering dedication, leadership, and passion for supporting pre-medical students will make him a great asset to the SNMA Pre-Medical Board Team. I give him my highest recommendation and am confident he will excel in this important role. In all, please do not hesitate to reach out if you would like to discuss Maurice’s qualifications further.

Sincerely,

Anisha L. Simpson, MD CSMP Director, Student National Medical Association SNMA-Kaiser Permanente Fellow, 2023-2025 kaiserfellow@snma.org

Jalil Mitchell MD Candidate University of Cincinnati College of Medicine

Dear SNMA Leadership, The path to medicine is challenging, but it doesn’t have to be walked alone. Throughout my journey, mentorship has been a transformative force, providing me with the guidance and confidence needed to push forward. Now, as a first-year medical student at the University of Cincinnati College of Medicine and the current MAPS Liaison for our chapter, I am eager to take my passion for mentorship and advocacy to a national level by serving as SNMA’s next National Pre-Medical Board Member. I am committed to expanding access to resources, strengthening mentorship pipelines, and ensuring that pre-medical students across the country have the support they need to succeed.

Despite excelling academically as a valedictorian, I was often told that my college acceptances and scholarships were due to my race rather than my hard work. These experiences planted doubt, but mentorship restored my confidence and showed me the power of having people who believe in your potential. I now want to ensure that every pre-medical student—especially those from first-generation or underrepresented backgrounds—has access to the same guidance, encouragement, and opportunities that helped me along my path.

My leadership experiences have equipped me with the skills needed to uplift and mobilize future physicians. As President of the Kappa Theta Chapter, Assistant Area Director for Alpha Phi Alpha Fraternity, Inc., and MAPS Liaison for SNMA, I have successfully organized national events, built mentorship pipelines, and expanded access to resources for underrepresented students.

These experiences have strengthened my ability to lead teams, foster connections, and implement programs that create lasting impact—all of which I will bring to this national role.

As the National Pre-Medical Board Member, I will: ●

Strengthen MAPS-SNMA Collaboration

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Establish a structured mentorship program connecting pre-med students with SNMA medical students, providing consistent guidance, networking opportunities, and access to medical school resources.

●

Enhance SNMA’s Reach to MAPS Through AMEC and National Programming

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Develop pre-med-focused AMEC sessions, including interactive panels, networking mixers, and admissions workshops, ensuring that MAPS students leave with actionable steps toward medical school success.

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Expand Diversity, Equity & Inclusion efforts for Pre-Meds

●

Partner with national organizations and medical schools to increase scholarship and research opportunities, ensuring more underrepresented students have access to critical resume-building experiences.

Serving as the National Pre-Medical Board Member is more than a leadership role—it is a commitment to uplifting the next generation of physicians. With my experience, passion, and strategic vision, I am ready to expand mentorship, increase access to resources, and ensure that every pre-medical student has the guidance they need to thrive. I look forward to the opportunity to serve, lead, and build a stronger future for the MAPS and SNMA.

Sincerely, Jalil Mitchell

1. What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

I am applying to become the National Pre-medical Board Member. At large, I recognize my responsibilities would include efforts to support and encourage pre-medical students and oversee the MAPS chapters through the Student National Medical Association. I envision my participation in this role and the fulfillment of my responsibilities making an impact across many domains.

First and foremost, I would fulfill and execute the national priorities of the SNMA. I understand that I would be a voting member for the Board of Directors and the Executive Committee and chair for the MAPS committee, ensuring the priorities of the SNMA and the best interests of pre-medical students are met while documenting my work throughout my time in the position. I would also be contributing to writings in journals and external publications on behalf of the SNMA. A major responsibility of this role also involves communicating with and supporting current medical students involved with the MAPS. As the National Pre-medical Board Member, I would be responsible for providing leadership for local chapters and regional MAPS leaders. This would include addressing the concerns of current SNMA members through the MAPS committee or the SNMA president and being a visible and responsive leader for the SNMA leaders. I would also be a resource by supporting the pre-medical enrichment activities organized by the SNMA chapters.

Lastly, I know a significant portion of my role relates to supporting and addressing the needs of the MAPS members. I would be prioritizing the Pre-medical Minority Enrichment and Development (PMED) protocol and helping chapters establish this. I would also play a large role in developing the section of AMEC geared toward pre-medical students by coordinating events such as the pre-medical forum at the Annual Medical Education Conference and supporting other conferences geared toward pre-medical students. Finally, I would oversee the activities of the MAPS chapters, ensuring I keep an up-to-date record of chapters’ members, documentation, and activities. By prioritizing these responsibilities, I would be fulfilling the responsibilities of this position and helping to engage and support future generations of medical students.

2. If elected or appointed, what goals do you hope to accomplish?

Given my experience as the MAPS liaison of the University of Cincinnati College of Medicine SNMA chapter and as a pre-medical student mentor, I understand the importance of having a leader that is approachable, dependable, and committed to service. If elected, my first goal is to establish rapport and build strong relationships with current SNMA members. This is important so members know who is working for them and feel comfortable reaching out for support. I plan to do this by being a present force at SNMA events virtually and in person. I would also have a direct outlet to voice concerns applicable to my position during events or anonymously through feedback forms. With frequent and intentional conversations with SNMA chapters and regional leaders about their chapters, goals, and concerns, I would be supporting my goal of strengthening communication and engagement to promote the development of the MAPS programs through these SNMA leaders.

I also have the goal of refine current programs and create new outlets for engagement by the MAPS. This is important to me because I want to ensure that there is a structured way for the MAPS members to know how to find resources and who they can ask for support. I aim to do this by encouraging the regional SNMA officials and SNMA chapters to identify the programming and support needs of undergraduate students and seek out their feedback. I will also be a direct resource for students to address their needs. Ensuring there is a strong relationship between the SNMA leaders and that formative programming is occurring is critical to the success of the MAPS students.

My last goal is to magnify the MAPS member experience at the AMEC conference. This is important to me because I want pre-medical students to feel supported, accepted, and heard by current medical students and doctors in the building. I plan to have sessions that cater to the MAPS members on pertinent topics such as barriers to medical school, approaching the MCAT, or how to interview for medical school. I also plan to be a resource for students to ask questions and express their individual needs. This will allow me to advocate for students on a national level. Being the Pre-Medical National Board Member will allow me to provide resources and make connections that will contribute to a successful pre-medical career and application cycle.

3. Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

My first experience with the SNMA was through my own participation with the MAPS in college. I was inspired and encouraged by the medical students in the SNMA, which helped inspire my desire to become involved in the SNMA and now as the National Pre-Medical Board Member. During my gap year, I also attended my first AMEC conference and saw the work of the Pre-Medical Board Member, committee, and the SNMA firsthand.

In college, I was the chapter president of my fraternity, Alpha Phi Alpha Fraternity, Inc., and proceeded to serve at the district level as the Assistant Area Director (AAD). These positions provided me with many leadership skills that I would bring to the National Pre-medical Board Member position. I learned how to be a leader for someone while also being their peer demonstrating that I can prioritize an organization's policies and procedures while also maintaining relationships with the people in it. I also learned how to plan many types of events effectively, including my chapter's largest event: the Miss Black and Gold Scholarship Pageant, which drew 200 people, cost $10,000 to produce and included background work involving the theme, decorations, and contestant practices. As AAD, I saw larger operations of the organization and learned how a big corporation runs. I led formalized procedures such as making sure regional chapters’ paperwork was completed, deadlines were met, and that chapters were in good standing. These experiences will directly translate to fulfilling my responsibilities as the National Pre-Medical Board Member and my ability to support MAPS chapters, plan events, and complete time-sensitive responsibilities.

I have supported the efforts of the SNMA since becoming a student at the University of Cincinnati College of Medicine. I have been involved with events and service projects held by the organization. Currently, I serve as the MAPS liaison for my SNMA chapter. Early into my position, I recognized an opportunity to improve communication and support between SNMA and the undergraduate MAPS chapter. I have made it one of my main priorities to provide more direct mentorship, support, and visibility to undergraduate students to support their pre-medical efforts.

4. In your opinion, what are the national organization’s current needs and how will you contribute to fulfilling each of those needs?

Now more than ever, there is a special need for someone in the role of National Pre-Medical Board Member. We are currently experiencing an attack on diversity, equity, and inclusion nationally, which is very likely to invade admissions committees, residency programs, and our hospitals, which could adversely affect the trajectory of underrepresented pre-medical students. Within this tragic battle against DEI, the SNMA needs to stand tall and firm in its commitment to upholding DEI, supporting pre-medical students, and outwardly condemning anti-DEI activity. I aim to be a part of this effort. One way is through social media as it is a powerful tool that could be used to demonstrate the SNMA’s position and promote programming relevant to this issue. I would also like to mobilize the SNMA and MAPS members to organize demonstration efforts and demand that our elected officials work against these heinous and deleterious anti-DEI proposals.

I also believe that the SNMA chapters need to prioritize how they are cultivating connections with the MAPS students. By focusing on creating connections with undergraduate students, mentoring, and programming, SNMA chapters can positively affect the trajectory of pre-medical students. As a person with a strong programming history, I envision myself supporting chapters looking for ideas for increasing opportunities for pre-medical students. I would continue to approach programming by identifying a purpose, target group, and intended outcome based specifically on tenets for success and mental well-being as a pre-medical student.

Lastly, I especially believe there needs to be special attention aimed at Black males as this is a population of students that has not significantly increased in decades. First and foremost, being in this role with copious visibility towards pre-medical students can help inspire Black, male pre-medical students as representation is paramount. Furthermore, I would create and gear programs specifically towards Black males that discuss unique barriers we face on the road to becoming a doctor with the ultimate goal of increasing retention of Black males in medicine.

Jalil Alan Henry Mitchell

2110 Fulton Ave Apt 4 mitch3j3@mail.uc.edu, 567-322-3134

EDUCATION University of Cincinnati College of Medicine (UCCOM) Cincinnati, OH Doctor of Medicine (MD), Anticipated Graduation: (May 2028) Vanderbilt University (VU) Nashville, TN Bachelor of Arts in Neuroscience and Medicine, Health, and Society ● Concentration: Health Behaviors and Health Sciences

2024-Present 2019-2023

HONORS & AWARDS Krucker Scholarship, UCCOM 2024 Crawford MD Student Scholarship, UCCOM 2024 Phi Beta Kappa Society, VU 2023 Dr. Tommie Morton Young Award for Community Service, VU 2023 ● Awarded by the Black Cultural Center Rev. James Lawson Award for Campus and Community Leadership, VU 2023 ● Awarded by Vanderbilt Student Organizations, Leadership and Service Top 20 Outstanding Senior, VU 2022 ● Awarded by Vanderbilt University for an exceptional graduating student who has gone above and beyond to build a better Vanderbilt campus Dean’s List (7/7 semesters), VU 2019-2023 Chancellor’s Scholarship, VU 2019-2023 ● Full undergraduate tuition scholarship and one-time summer stipend for an immersive experience ● Students selected on the basis of commitment to diversity, leadership, strength of character, and academic achievement RESEARCH EXPERIENCE Undergraduate Research Participant 1/2021-8/2022 Vanderbilt University Medical Center/Department of Medicine, Division of Diabetes, Endocrinology, and Metabolism, Nashville, TN PI: Dr. Kevin Niswender, MD, PhD, Associate Professor ● “The Impact of GLP1R PAMs on CREB and Nrf2 Signaling”, “A Component of GLP1R Signaling in Rat Cardiac Myocytes is dependent upon β-Arrestin Mediated Internalization” ● Cell culturing, protein assays, Western blot ● 2 presentations, 1 paper, and 1 abstract PUBLICATIONS & PRESENTATIONS Jalil Mitchell. (2022, August 3) A component of GLP1R signaling in Rat Cardiac Myocytes is dependent upon β-arrestin mediated signaling. Department of Medicine, Vanderbilt University, Nashville, TN, United States.

Jalil Mitchell. (2021, August 2) The Impact of GLP1R PAMs on CREB and Nrf2 Signaling. Department of Medicine, Vanderbilt University, Nashville, TN, United States.

Mitchell 2 GRANTS & FELLOWSHIPS American Heart Association Supporting Undergraduate Research Experiences (AHA SURE), VU 6/2022 ● $6000 awarded by American Heart Association for cardiovascular/GLP-1 research Promoting Academic Excellence with Community Engagement and Reach Multicultural Scholars (PAECER) Program, VU 6/2021 ● $4000 awarded by the National Heart, Blood, and Lung Institute for GLP-1 research PROFESSIONAL DEVELOPMENT SNMA Regional Medical Education Conference Nth Dimensions Clinical Correlations Bioskills Workshop at the University of Michigan Nth Dimensions Clinical Correlations Bioskills Workshop at Meharry Medical College Student National Medical Association Annual Medical Education Conference (SNMA AMEC)

2/2025 11/2024 10/2024 3/2024

LEADERSHIP EXPERIENCE SNMA MAPS Liaison, UCCOM 1/2025-Present ● Coordinate events with the Minority Association of Premedical Students (MAPS) undergraduates ● Create, identify, and distribute resources to support undergraduates’ pre-medical journey Communications Chair, Medical Student Association, UCCOM 9/2024-Present ● Serve as “point-person” for incoming students by coordinating Second Look events, orchestrating mentorship matching between students, and being a direct contact ● Actively communicate and plan events with the Admissions office through tours, public speaking and sitting on admissions panels ● Transfer important messages to my class and facilitate mentor/mentee matching with M1 students Student Life Committee of the Faculty Senate, VU 4/2022-7/2022 Grievance Committee Student Elect ● Collaborated with group of faculty and staff to mediate nursing student’s grievance and offer recommendation to the Chancellor for subsequent action College of Arts and Science Undergraduate Advisory Board, VU 8/2021-5/2023 Student Representative ● Represented students to offer feedback on pertinent student issues (e.g. school curriculum, study abroad, and graduation requirements) Kappa Theta Chapter of Alpha Phi Alpha Fraternity, Incorporated, VU 4/2021-5/2023 President ● Oversaw, planned, and promoted chapter events and community service events on campus and in Nashville ● Collaborated with other Nashville chapters through community service and philanthropic events raising $7000/year on average ● Spoke on behalf of chapter members and maintained communication with student organizations and the Office of Greek Life Assistant Area Director (North Central Tennessee) ● Co-managed affairs of 8 collegiate and alumnae chapters alongside Area Director Chapter Dean of Intake ● Submitted paperwork to our national headquarters to ensure chapter and new member compliance ● Taught fraternity and chapter history to members undergoing intake

Mitchell 3 ● Directed intake process resulting in a 50% increase in chapter membership Social Media Chair ● Published all social media posts, stories, and captions for Instagram, Facebook and GroupMe ● Created original post and video content using Procreate, Canva, Adobe Photoshop, and iMovie Vanderbilt Office of Housing and Residential Experience, VU 8/2020-5/2023 Head Resident ● Managed and support operations of resident advisors (RAs) to ensure events are held and proper protocol was followed ● Collaborated with Area Coordinator and Faculty Head of House to improve RA training and meaningful programming Resident Advisor ● Advised 40 campus residents to foster community engagement and a healthy environment ● Engaged in training and professional development for proficiency in bystander prevention, drug and alcohol policy and safety, and sexual assault support to respond to crises Vanderbilt Student Government, VU 8/2019-5/2022 Director of Campus Outreach ● Facilitated student government’s relationship with organizations to support their campus needs (i.e. increasing visibility, monetarily, or in-person support) ● Created First Year Leadership Forum program aimed at equipping first year students with the tools to become thoughtful, emotionally intelligent, and efficient leaders ● Organized an event recognizing student leadership via Vanderbilt Leadership Alliance program resulting in reflection and improvement of leadership skills Diversity and Inclusion Committee ● Spearheaded campus initiatives (i.e. minority retention in STEM, integration of international and first-generation students, Talk to Me mental health week), to foster a more inclusive environment on-campus TEACHING & MENTORING EXPERIENCE TiME (Teaching in Medical Education) 1/2025-Present ● Participate in longitudinal elective to learn effective teaching methods for medical students ● Tutor and support medical students with their transition and education during preclinical courses Bearcat Mentors, UCCOM 8/2024-Present ● Provide mentorship, direction, and support for an undergraduate health sciences major mentee Med Mentors, UCCOM 8/2024-Present ● Pair with an elementary school student from Cincinnati Public Schools, offering educational, emotional, and intellectual support Freelance Tutor 6/2024-Present ● Create original material for 4 students’ academic development in science, reading and math General Chemistry Learning Assistant, VU 1/2022-5/2023 ● Attended class sessions and support group of 13 students’ learning and problem solving ● Used pedagogy skills to maximize student understanding and mastery of content Developmental Psychology Teaching Assistant, VU 1/2021-5/2021 ● Graded student work, take attendance, and support teacher and students throughout course ● Held office hours and help students understand course material and expectations

Mitchell 4

VOLUNTEER EXPERIENCE Free Clinic Volunteer, UCCOM 11/2024-Present ● Serve as a volunteer at various UCCOM clinics that offer free medical care for underserved and underinsured individuals Director of Community Service, VU 1/2022-5/2023 Kappa Theta Chapter of Alpha Phi Alpha Fraternity, Inc., Nashville, TN ● Devised service-learning experiences for 11 chapter brothers and campus volunteers ● Addressed 10+ community organizations to determine organization/community needs EMPLOYMENT Medical Assistant, Mitchell Dermatology, Perrysburg, Ohio 6/2014-6/2024 ● Assisted in clinical and administrative tasks for dermatology clinic, roomed patients and charted detailed patient encounter notes during summers and breaks ● Set up and assisted with lesion biopsies, skin cancer excisions, and laser procedures PROFESSIONAL MEMBERSHIPS National Medical Association (NMA) Student National Medical Association (SNMA) American Medical Association (AMA) Alpha Phi Alpha Fraternity, Incorporated CERTIFICATIONS & LICENSURE Basic Life Support (BLS); American Heart Association Take 10 Certified Stop the Bleed Certified HOBBIES & INTERESTS Mentorship, cooking, music

11/2024-Present 11/2024-Present 8/2024-Present 3/2021-Present

Expiration date - 10/2026 No expiration No expiration

Division of General Internal Medicine University of Cincinnati College of Medicine PO Box 670535 Cincinnati OH 45267-0535 231 Albert Sabin Way, ML 0535 Cincinnati, OH 45267-0535 Phone (513) 558-7581 Fax (513) 558-4399

February 25, 2025 RE: Letter of Support for Mr. Jalil Mitchell for SNMA’s National Pre-Medical Board Member Dear Selection Committee: It is with great pleasure that I write this letter in support of Mr. Jalil Mitchell for the National PreMedical Board Member of the Student National Medical Association (SNMA). Jalil’s intellectual curiosity, the ability for problem-solving, and commitment to authentically lead as an emerging leader has been impactful. His overall desire to serve others while building on community and mentorship makes him a competitive applicant for this position.

Jalil matriculated and earned a Bachelor of Arts in Neuroscience and Medicine Health and Society at Vanderbilt University before beginning his medical school journey at the University of Cincinnati College of Medicine (UCCOM). Early in his medical career, and after knowing him for the past seven months, he developed mentoring relationships that have had a positive impact. He has held the position of Director of Community Service in the Alpha Phi Alpha Fraternity and served as Director of Campus Outreach, where he established a leadership forum for first-year undergraduate students. His role on the Diversity and Inclusion Committee has equipped him with the creative and critical skills to lead STEM initiatives while fostering connections with international and first-generation students. His dedication to creating a sense of community and belonging is further demonstrated by his appointment as the Head Resident Advisor at Vanderbilt.

I have had the privilege of witnessing his ongoing growth here at UCCOM, where he has already engaged in leadership and mentorship opportunities. He has participated in both Bearcat and Med Mentors, groups that support elementary students and undergraduate health majors as mentees. Jalil has demonstrated a passion for aiding the next generation with enthusiasm and dedication. His commitment to service is also evident, as he has served on various student government committees, most recently being appointed the Communications Chair of the Medical Student Association.

Furthermore, he has remained dedicated to serving SNMA by leading as the MAPS liaison at UCCOM, providing substantial support and acquiring the necessary skills to serve dutifully and effectively in this role. He envisions success as he leads, while embracing the team's strength to achieve set goals together.

With an encouraging outlook, Jalil continues to seek ways to improve his environment by soliciting input from those affected. He has demonstrated his role as a student liaison, amplifying students’ voices and approaching leadership with dedication, prepared to collaborate and overcome challenges together.

Consequently, his efforts have already fostered a growing community of support for the future generation of leaders in medicine, including his peers at UCCOM and beyond. Ultimately, Jalil’s

Patient Care • Education • Research • Community Service An affirmative action/equal opportunity institution

persistent desire to explore and cultivate a sense of belonging embodies the vision and empathy critically needed within various communities.

Mr. Jalil Mitchell would be an exceptionally deserving candidate for the appointment to the National Pre-Medical Board. His inquisitiveness and passion for service across various groups are commendable traits that he will continue to cultivate for years to come. I am both pleased and confident that Jalil will remain an impactful leader if given the opportunity to serve at a national level with SNMA. Thank you for your consideration, and please do not hesitate to contact me with any additional questions or information.

Sincerely,

Bi Awosika, MD FACP SFHM Assistant Dean University of Cincinnati College of Medicine Associate Professor of Clinical Medicine Associate Program Director, Internal Medicine Chair, Resident Clinical Competency Committee University of Cincinnati Medical Center Awosikba@ucmail.uc.edu

Patient Care • Education • Research • Community Service An affirmative action/equal opportunity institution

D’Sena’ S. Warren Post Baccalaureate Howard University California University of Pennsylvania

Letter of Intent To Whom It May Concern, Through my numerous years of involvement with MAPS and SNMA, I’ve come to understand that holding the National Pre-Medical Board Member role carries a great deal of responsibility.

This individual plays a critical role in keeping SNMA’s MAPS regions running smoothly. They ensure that Pre-Medical students stay informed, whether through webinars to educate the PreMedical community on study strategies or through pathway programs designed to help students gain admission to medical school.

They also help maintain healthy and consistent communication through executive calls with all regional Pre-Med Representatives, MAPS liaisons, and MAPS Programmatic Committee members. With the PMBM, information is continuously trickling down to MAPS regions across the nation. This is why I’ve decided to apply for the Pre-Medical Board Member role. I believe my many years of service have prepared me well to serve in this capacity on the MAPS committee.

Most recently, I’ve served on the MAPS executive board. My position as Mentorship Coordinator for the past two years has involved partnering mentees with mentors and working closely with CSMP and PMI, where I also held roles. My work has included creating programming for K-12 students, monitoring workshops, helping to establish the flow of upcoming workshops, and working closely with the Pre-Medical Board Member, Vice Chair, Kaiser Fellow, and PMI Coordinator to establish programming for the Application Bootcamp, among other initiatives.

I believe that if elected to the Pre-Medical Board Member position, I would be a valuable asset to the committee. I enjoy finding and fostering new connections that can benefit my fellow PreMed colleagues because I am now able to give back the help I never received as an undergraduate Sincerely,

D’Sena’ Warren Student National Medical Association Minority Association of Pre-Medical Students (MAPS) National Committee Mentorship Coordinator, 2021-2023 Comprehensive Medical Mentoring Program Washington, D.C., Partnership Committee 2019-2020 M.S. Exercise Science & Health Promo Concentration in Rehabilitation Science California University of Pennsylvania, c/o 2017 B.S. Sports Medicine Howard University, c/o 2015 dsena.warren@alum.howard.edu "Medicine is only for those who cannot imagine doing anything else"

12 1. What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

From my numerous years of being involved in MAPS/SNMA. I’ve come to understand that holding the National Pre-Medical Board role holds a lot of weight. This individual is what keeps SNMA’s, MAPS regions running. She/He ensures that Pre-Meds stay informed; whether it’s through webinars to inform the Premed Community of study strategies. Or pathways programs to get into medical school. They help to maintain a healthy flow of conversations via executive calls with the regions Pre-Med Reps/MAPS liaisons. With the Pre-Medical Board information is always trickling down to the MAPS region across the Nation.

2. If elected or appointed, what goals do you hope to accomplish?

If elected as National Pre-Medical Board Member I would like to achieve the following: -When I served as Vice Chair under Nicole Davis term, we successful in getting blueprint and pixorize. So, I’d wish to establish more partnerships with mcat prep companies. So that can offer more scholarships. I believe it’s imperative for our premeds to have options. As to which company they’d like to use to prepare for their exam with no extra cost to them.

-Continue with the matching of mentors with mentees. This year in my role as mentorship coordinator we were successful in matching 254 mentors with 156 mentees. Although this was a success, I noticed people still seeking mentors around the spring semester. So, I’d like to have the matching process proceed in the fall as well as the spring.

-Continue to increase membership and visibility on all socials. Do a survey internally to try and figure out what our catch our members eyes; when are they most engaged. i.e. have pre-med send in their favorite quote, scripture, or person that keeps them going during their pre-medical Journey. I would work with publications to see if this could come out whenever the newsletter comes out. Maybe even consider having the MAPS chapter president or Rep do a day in the life of pre-med from each region every Month.

- I would like our MAPS chapters to get more involved in the community by dedicating each month to something they are doing within their communities. So that might be able to show case them on our social media pages.

-Anyone that knows me knows that advocacy/public policy are near and dear to my heart. I believe that it would be beneficial for our pre-meds to learn how to advocate for themselves but not only their future patients and beyond. i.e seeking accommodations for the classroom and mcat, knowing when you’re being gaslit and simply learning the history and importance of the American with Disabilities Act (ADA). As well as learning to navigate your way through today's climate of education for Black and Brown future physicians.

Especially when our HBCUs are under attack for potentially loosing essential financial resources.

-Lastly, I wish to keep communication open with MAPS Regional Liaisons and Committee members via email, GroupMe and town halls i.e. to help address any issues we may be having in our region and bounce ideas off one another. As well find a better way to get people to turn in chapter reports ON TIME!

13 3.

Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

Upon matriculation from undergraduate and graduate studies. I have been an active member of the SNMA on the local level as a general member and Pre-Med Student. Regional level as the MAPS Pre-Medical Representative for region 6 twice, national level as Community Service Member, Convention Planning MAPS Committee member and MAPS Executive Board Member as the Vice Chair among other roles.

4.

In your opinion, what are the national organization’s current needs and how will you contribute to fulfilling each of those needs?

Speaking from experience as a non-traditional student whose been a part of the organization for quite some time now. I feel like now more than ever our organization needs to focus on how we can keep DEI around for our people. We are more than just a “Black healthcare organization.” We are a forever evolving with the times organization that aims to focus on the supporting the current and future underrepresented minority, and the only way I believe we can continue doing these is by educating our communities. Little Black and Brown boys/girls need to see and hear from individuals that look like them so that they know they too can be successful and help to carry out our strong mission.

D’Sena’ S. Warren 2332 Meadow Willow Circle, C |Herndon, VA 20171| 571-277-6810|dsenaw@outlook.com

Education BACHELOR OF SCIENCE, DECEMBER 15, 2015, HOWARD UNIVERSITY •

Major-Human Performance Concentration in Sports Medicine

•

Minor-Allied Sciences

MASTER OF SCIENCE, DECEMBER 15, 2017, CALIFORNIA UNIVERSITY OF PENNSYLVANIA •

Major-Exercise Science & Health Promo Concentration in Rehabilitation Science

Leadership Experience REGION VI PRE-MEDICAL REPRESENTATIVE |STUDENT NATIONAL MEDICAL ASSOCIATION| MAY 2023 – MAY 2024 •

Serve as the regional representative for pre-medical students on the regional board

•

Maintain communication with the MAPS Liaison and regional executive board regarding regional MAPS business

•

Assist the Region’s Regional Director with keeps the MAPS chapter leadership forms up to-date for the MAPS Nat’l leadership board

Mentorship Coordinator NAT’L MAPS BOARD│STUDENT NATIONAL MEDICAL ASSOCIATION│MAY 2021-2023 • •

Helped to create a community college intensive webinar series Collaborated with MAPS Fellow to identify colleges/universities that do not have MAPS chapters

•

Work closely with premedical board member to ensure that their vision is successful during their academic term

Pipeline Mentor Institute council member│STUDENT NATIONAL MEDICAL ASSOCIATION│MAY 2021-2023 •

Responsible for attending Clinical Shadowing and Mentorship Program (CSMP) meetings

• •

Uphold my civic duty for the organization and making it sustains longevity Creating programing for k-12

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Following up with students to ensure they provide the council with useful information to help us improve programming

CLINICAL SHADOWING & MENTORSHIP PROGRAM|CREATIVE SPECIALIST|MAY 2022-2023 •

Work closely with MAPS mentorship coordinator to create programming for the application bootcamp series

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Work closely with PMI to pair mentors with mentees

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Helped assist PMI with creating programming for clinical shadowing

VICE CHAIR NAT’L MAPS BOARD| STUDENT NATIONAL MEDICAL ASSOCIATION | MAY 2020 – JUNE 2021 •

Responsible for overseeing the activities, documentation, and leadership of the MAPS Chapters

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Manage attendance and monthly reports of MAPS Committee Members

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Manage the day-to-day operations of the Capacity Building, Post-Baccalaureate, and External Affairs Coordinators

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Run National MAPS Committee meetings in absence of the PMBM

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Responsible for reviewing the Policies and Procedures Manual (PPM) and ensuring the MAPS policies align

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Reports to the Premedical Board Member

POSTBACCALAUREATE COORDINATOR NAT’L MAPS BOARD |STUDENT NATIONAL MEDICAL ASSOCIATION| MAY 2019 – MAY 2020 •

Responsible for tracking and identifying Post-Baccalaureate and non-traditional students amongst MAPS members

•

Responsible for consolidating resources and materials MAPS members interested or currently attending a post-bacc program

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Reports to the Vice Chair and Pre-Medical Board Member

PARTNERSHIP COMMITTEE LEADER|COMPREHENSIVE MENTORING MEDICINE PROGRAM| MAY 2019 – MAY 2020 •

Determining and creating a partnership structure that will sustain CMMP in conjunction with the organization’s goals and objectives

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Submitting any proposals for partnerships to the Executive Director for review prior to entering into any agreements

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Establishing a regular meeting schedule with existing and potential partners and extending invitations to appropriate individuals and organizations to attend meetings to discuss forming a partnership

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Obtain the approval and support of all partners involved in the adoption and implementation of an action plan to be executed by both parties involved in the partnership

REGION VI PRE-MEDICAL REPRESENTATIVE |STUDENT NATIONAL MEDICAL ASSOCIATION| MAY 2018 – MAY 2019 •

Serve as the regional representative for pre-medical students on the regional board

•

Maintain communication with the MAPS Liaison and regional executive board regarding regional MAPS business

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Assist the MAPS liaison(s) in planning and coordinating MAPS activities on a regional level

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Collaborate with the MAPS Liaison(s), assist local MAPS chapters in the timely submission of all quarterly reports and paperwork to the national office

COLLEGE CO-LEAD|CHRISTIANS READY EQUIPPED WILLING (CREW) FOR HERITAGE FELLOWSHIP CHURCH| JANUARY 2018 – PRESENT •

Develop strategies for the evangelism of college students in the alignment with Heritage Fellowship Church

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Ensure the spiritual growth of college students by engaging them with programs and events that foster life applications of biblical concepts

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Assist college students in becoming active participants of the church

YOUTH LEADER FOR TEEN CHURCH|HERITAGE FELLOWSHIP CHURCH| MAY 2018 – PRESENT •

Help with planning and execution of ministry programs and events

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Recognize special events in the life of our youth family members, such as birthdays and other rites of passage

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Encourage outreach to the community through invitation of new people through prayer for the “empty chair”

SPIRIT TEAM LEADER|G-FORCE GYMNASTICS| DECEMBER 2019 – APRIL 2020 •

Help with the planning of gymnastic meets

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Financially responsible for purchasing all gifts to be given to gymnast, coaches and judges during meets

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Assist with decorating the gym for meets

TEAM ADMIN FOR BOYS XCEL|G-FORCE GYMNASTICS| FEBRUARY 2021 – JUNE 2021 •

Responsible for attending all staff meetings

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Manage all communication between parents and staff

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Filing and arranging meetings and appointments

Volunteer Experience Miles for Migraine walk/run/relax event|October 2022, September 2023, October 2024 •

Assist at the registration table with checking in parties for the race and providing them with race material

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Once registration ended moved stations to help assist with handing out medals after the completion of the race

National Academies of Sciences Engineering and Medicine (NASEM) In-Person Workshop on Health Disparities in the Medical Record and Disability Determinations|April 2024

• •

Discussed my lived experiences of growing up with a disability and deciding to apply f or disability benef its.

Navigating the disability application process by myself

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• • •

Dif f iculties of balancing part-time income with SSA benef its as to not lose benef its (and the labor burden of income reporting to SSA) Supporting f amily of 3 on part-time income and SSA benef its Balancing health appointments with f amily responsibilities i.e. getting kids to school on time

Guest speaker on “Not Fine” podcast|May 2024 •

Discussed why I advocate and why I decided to join the ACT-Now 2023-2024 cohort

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Also spoke on my lived experience of being a member of the BIPOC community living with chronic migraine and navigating care

Guest speaker on Coffee with Chloё @migraineatschool on Instagram|February 2023 •

Spoke with Chloё about Retreat Migraine. Living with migraine and how I raised funds to attend the event

Guest speaker for Retreat Migraine|May 2023 • •

Was asked to give my patient story on the opening day of the retreat Spoke of living with chronic migraine and my journey with finding a headache specialist as a women of color

Guest speaker on Talking Head Pain|May 2023 •

Spoke with Sarah Shaw, Senior Manager of BIPOC Community Outreach at Global Healthy Living Foundation about navigating Migraine and Motherhood: Finding Strength in the Storm

Advocate for the state of Virginia│Headache on the Hill│January 2022, January 2023, March 2024, October 2024, March 2025 •

Spoke with members of congress to get them sign off on a bill that would help increase funding and treatment for persons living with the migraine disease

ADMINISTRATOR|LOUDOUN COUNTY FIRE AND RESCUE| MAY 2018 – MAY 2019 •

Work alongside fire house leaders to manage employees, accounting, and emergency response.

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Research Experience RESEARCH ASSISTANT, FIBROMA OF THE TENDON SHEATH IN PEDIATRIC PATIENTS DEPARTMENT OF ORTHOPEDIC SURGERY AND REHABILITATION HOWARD UNIVERSITY SCHOOL OF MEDICINE, WASHINGTON, DC PRINCIPAL INVESTIGATOR: ROBERT H. WILSON, MD JUNE 2018-2020 RESEARCH ASSISTANT, PREVENTING SURGICAL SITE INFECTIONS DEPARTMENT OF ORTHOPEDIC SURGERY AND REHABILITATION HOWARD UNIVERSITY SCHOOL OF MEDICINE, WASHINGTON, DC PRINCIPAL INVESTIGATOR: ROBERT H. WILSON, MD DECEMBER 2020-2021 Manuscript Acceptances, Publications and Presentations •

A Five-Year Review of the Designated Leadership Positions of the American Society for Surgery of the Hand (ASSH)

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HUCM Research Digest Volume 1 Issue 1 Spring 2021 (Howard University Office of Research & Howard University College of Medicine Student Council)

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Presented at Region VI RMEC Research Symposium 2020

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Presented at NMA Region II Conference 2021

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“International Journal of Case Reports in Orthopaedics” manuscript accepted for publication 2022

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Presented at NMA Region II Conference 2023

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“MYCHRONICBRAIN” two articles published September 2023 Volume 5 Edition 3

Work Experience INOVA Loudoun Hospital|Clinical Technician|October 2024-Present • • • • •

Provides direct care to patients under the direct supervision of registered nurse ADLs Blood Draws IV insertion Cather/Foley insertion

George Washington Health & Rehab Center|Receptionist|January 2024-Present •

Perform clerical duties, take memos, maintain files, and organize documents.

•

Receptionist Duties and Responsibilities Answer phone inquiries and provide basic company information to the Nursing home.

Monitor front desk and comply with all security procedures for visitors.

Responsible for first impression for visitors and families and referral to proper person/department.

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Adventist HealthCare Shady Grove Medical Center|Rehabilitation Aide|March 2024-May 2024 •

Facilitate patient enrollment in outpatient programs through accurate capture of patient information (clinical and demographic) via electronic and paper means.

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• • •

Answer phones and perform scheduling functions courteously and promptly using customer-centered language.

Assist the therapy team members with the delivery of hands-on care as directed and instructed.

Maintain the department's cleanliness and supplies through cleaning, organizing, stocking, and ordering materials and supplies.

National Gymnastics Judges Association Inc│Men’s Judge│November 2022-Present • •

Understand and apply the discipline specific rules in a fair, objective and consistent way Communicate with coaches about athlete’s individual scores

KiPS Family Gymnastics|Coach|January 2024-Feburary 2024 •

Instructed and taught children gymnastics skills and techniques in a fun fitnessoriented atmosphere

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Devised and developed gymnastics lesson plans and led the group in warm-up stretches.

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Communicated with parents’ regarding children’s behavior and progress.

G-Force Gymnastics│Coach│August 2021- December 2023 •

Instructed preschool, girls’ beginner, girls advance beginner, girls intermediate, boy’s beginner, and boys advance beginner classes.

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Devised and developed gymnastics lesson plans and led the group in warm-up stretches.

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Instructed private lessons tailored to fit the needs of each individual child.

SOFTLINE ASSOCIATE│GOFER|KMART|JUNE 2018 – AUGUST 2019 •

Greeted customers and ascertained customers’ needs

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Maintained store appearance with a focus on prime shopping hours, product presentation and company standards

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Provided support to team members during peak periods or when scheduling conflicts arose

SALES ASSOCIATE|GYMBOREE|AUGUST 2013 – JANUARY 2018 •

Worked closely with customers to determine their needs, answer their questions about our products

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Welcomed customers to the store and answered their queries

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Processed POS (point of sale) purchases/handle returns of merchandise

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Maintained in-stock and presentable condition assigned areas

CHIROPRACTIC ASSISTANT|VITALITY CHIROPRACTIC AND MEDICAL WELLNESS|AUGUST 2015 – AUGUST 2016 •

Managed patient’s files on a daily basis by keeping track of records, checking patients out after treatment

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Responsible for checking in and out chiropractic equipment and supplies, maintaining billing and coding, recording vital signs of patients and answering phones

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Adept at patient, rehabilitation and management needs

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Researched studies, technology, and multidisciplinary team approach to optimize patient outcomes

Internships • Mentoring in Medicine Leadership in Medicine & Harmony Inspire Internship January 4 -8, 2021 Professional Memberships • Member of National Council of Negro Women •

Member of Student National Medical Association

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Member of Minority Association of Pre-Med Student

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Member of American Association of Black Physician Scientists

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Member of American Physician Scientists

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Member of Alliance of Disabilities and Chronic Illness in Medicine

Certifications • The University of California, Irvine School of Medicine’s Selected Topics in Advanced Health Care Policy April 25, 2020 •

The University of California, Irvine School of Medicine’s Selected Topics in Advanced Health Care Policy April 26, 2021

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Registered Yoga Training (RYT), RYT 200

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Cyle certification

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Aqua fit certification

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BLS expires 01/11/2026

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STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of National MAPS Committee

February 27, 2025 Dear SNMA Elections Committee, House of Delegates, and MAPS Chapter Presidents, My name is Jonathan Truxillo, and I had the honor of serving as the SNMA Pre-Medical Board Member (PMBM) during the 2022-2023 administrative year. It is with great confidence and my high recommendation that I submit this letter in full support of Ms. D’Sena’ Warren’s candidacy for Pre-Medical Board Member. Having had the distinct privilege of working closely with Ms. Warren, including during her time serving under my leadership as the National MAPS Committee Mentorship Coordinator and MAPS liaison to the Pipeline Mentoring Institute (PMI), I can attest without hesitation to her exceptional leadership, unwavering dedication to SNMA’s mission, and her unparalleled understanding of the needs of our pre-medical membership. Ms. Warren’s extensive experience, forward-thinking leadership, and proven commitment to service makes her a capable and prepared candidate for this role.

The National MAPS Committee, the largest committee on the SNMA Board of Directors, is composed of over 55 student leaders across both regional and programmatic arms. Ms. Warren’s comprehensive experience within both arms of the committee, along with her prior service as Vice Chair, has provided her with a deep and nuanced understanding of the committee’s operations, challenges, and opportunities. This level of insight, developed through years of hands-on leadership, uniquely positions Ms. Warren to step into the role of Pre-Medical Board Member with the experience and vision needed to effectively lead from day one.

Ms. Warren’s leadership within SNMA has consistently demonstrated her ability to develop innovative programming, foster meaningful mentorship opportunities, and address systemic barriers facing pre-medical students. As Region VI Pre-Medical Representative in 2018-2019 and again in 2023-2024, as well as National MAPS Post-Baccalaureate Coordinator in 20192020, she prioritized the needs of non-traditional, community college, gap year, and postbaccalaureate students, creating tailored resources and programming to support their journeys to medical school. Her dedication to inclusivity and intentional program development ensured that all students, regardless of their path, felt welcomed and supported within SNMA. Her leadership as National MAPS Mentorship Coordinator from 2021 to 2023 further exemplifies her strategic thinking and collaborative spirit. During this time, she played a pivotal role in strengthening SNMA’s mentorship infrastructure, developing the Community College Initiative Webinar Series, and facilitating impactful mentorship pairings between pre-medical students and both physicians and medical students. In addition, Ms. Warren worked closely with regional MAPS liaisons to extend outreach to HBCUs without existing MAPS chapters, directly contributing to SNMA’s expanded national presence and ensuring more students had access to vital resources and mentorship.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of National MAPS Committee

Ms. Warren’s contributions to the Pipeline Mentoring Institute (PMI) Council from 2021 to 2023, particularly her work on the successful launch of the Clinical Shadowing and Mentorship Program (CSMP), highlight her ability to translate vision into action. Despite the challenges presented by the COVID-19 pandemic, Ms. Warren played a critical role in adapting the program to meet evolving needs, ensuring pre-medical students continued to have access to clinical exposure and mentorship during an exceptionally difficult time. Her proactive leadership and focus on solutions directly benefited students nationwide and exemplified the type of leadership SNMA needs at this level.

Ms. Warren’s tenure as Vice Chair of the National MAPS Committee from 2020 to 2021 further demonstrates her deep institutional knowledge and leadership versatility. In this role, she supported the development and implementation of the MAPS Blueprint Scholarship, a transformative program that remains a cornerstone resource for pre-medical students seeking financial and professional development support. Additionally, she played a key role in coordinating quarterly MAPS Town Halls, fostering open communication between national leadership and pre-medical students, and ensuring student voices were heard and valued in decision-making processes.

What sets Ms. Warren apart is her unique combination of vision, experience, and executional excellence. She does not simply identify problems; she works collaboratively to develop sustainable solutions, always centering on the needs and voices of pre-medical students. Whether advocating for increased support for gap year students, expanding MAPS post-baccalaureate programming, or strengthening MAPS outreach to community colleges, Ms. Warren has consistently delivered results that directly enhance the student experience. Her platform’s emphasis on increasing support for pre-medical students seeking accommodations under the Americans with Disabilities Act further reflects her commitment to equity, inclusion, and ensuring all students, including those with disabilities, have the resources they need to succeed.

Ms. Warren also exemplifies grace, resilience, and balance as she manages her professional, organizational, and personal responsibilities, including her role as a dedicated mother. Her ability to lead with compassion, navigate complex responsibilities, and remain deeply committed to SNMA’s mission speaks to the strength of her character and her deep sense of purpose.

The role of Pre-Medical Board Member requires a leader who can seamlessly bridge communication between pre-medical students and SNMA leadership, anticipate and address the evolving needs of our membership, and consistently advocate for programs and policies that strengthen our pipeline. Ms. Warren is uniquely qualified to fulfill these responsibilities, not only because of her unmatched institutional knowledge and leadership experience, but because of her genuine passion for service and her unwavering dedication to the success of every pre-medical student SNMA serves.

It is with my highest recommendation and unwavering confidence that I strongly endorse Ms. D’Sena’ Warren for Pre-Medical Board Member. Her extensive experience, strategic mindset, SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of National MAPS Committee

and deep-rooted commitment to the mission and vision of SNMA make her a capable and prepared candidate to assume this important leadership role. I am confident that under her leadership, SNMA’s Pre-Medical Division will continue to flourish and expand its impact.

Should you require any further information, I would be happy to provide additional insights.

With Pleasure, Jonathan M. Truxillo National Pre-Medical Board Member, 2022-2023 Chairperson, National MAPS Committee, 2022-2023 Student National Medical Association, Inc.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Azaziah C. Parker MD Candidate University of Mississippi Medical School

Letter of Intent – Speaker of the House of Delegates, SNMA Dear Selection Committee, I am honored to submit my application for the position of Speaker of the House of Delegates (HOD) for the Student National Medical Association. Growing up as a Black woman in Mississippi, I have witnessed firsthand the disparities that plague my community. From an early age, I recognized the importance of advocacy and service in addressing the systemic issues affecting access to healthcare and opportunities in medicine. This deep-rooted commitment to uplifting underserved populations is what drives my involvement in organizations like SNMA. It is also what motivates me to seek the role of Speaker of the House of Delegates—to serve as a bridge between student voices and impactful change at the national level.

My experience in SNMA has been multifaceted, allowing me to develop the skills necessary for this position. As my chapter’s Historian, I have been responsible for preserving and enhancing our events through creative flyers and organization. On a national level, I have had the privilege of serving on the HOD Subcommittee, where I assisted with chapter eligibility, apportionment, and certification. Through this role, I have gained a comprehensive understanding of the structure and function of the House of Delegates, as well as the responsibilities of the Speaker in ensuring a smooth and equitable process for all chapters.

Beyond SNMA, my leadership extends into various organizations. As the Elections Commissioner for my medical school’s Associated Student Body, I managed election procedures across multiple schools on campus, ensuring fairness, transparency, and engagement. Additionally, my involvement in the AMA MSS as a delegate and my role on the Resolution Review Committee have deepened my understanding of parliamentary procedure and governance within national organizations. These experiences have equipped me with the skills to lead the HOD effectively, balancing structure with collaboration to ensure that all voices are heard and valued.

Service has always been at the heart of my leadership. At the Jackson Free Clinic, I dedicate my time to providing care for some of the most vulnerable members of my community—patients who often have nowhere else to turn. This work has reinforced my belief that leadership is not just about holding a position but about actively contributing to meaningful change. As Speaker, I will bring this same passion for service to SNMA, ensuring that our policies, elections, and organizational procedures reflect the mission of empowering underrepresented students and addressing health disparities.

I am eager to bring my experience, dedication, and vision to the role of Speaker of the House of Delegates. It would be an honor to serve in this capacity, and I am committed to upholding the integrity of the House, fostering engagement among members, and strengthening the impact of SNMA on both a local and national scale.

Sincerely, Azaziah Parker

1. What is your understanding of the responsibilities of the position(s) and/or

committee(s) for which you are interested?

I have spoken extensively with the current Speaker of the House of Delegates (HOD) to gain a comprehensive understanding of the responsibilities associated with this role. A significant part of the Speaker’s duties involves leading the HOD and overseeing parliamentary procedures during AMEC. However, much of the work happens before the conference, including managing apportionments, coordinating delegations, and ensuring that all necessary preparations are in place for a smooth and efficient HOD session.

Additionally, the Speaker serves as the Vice Chair of Elections, playing an important role in overseeing the election process within SNMA. As a national officer, the Speaker is expected to attend the majority of national meetings, providing leadership not only within the HOD but also across the broader organization. Another key responsibility includes leading the HOD Subcommittee, ensuring that members are engaged, informed, and prepared to contribute effectively. Lastly, the Speaker may take on additional responsibilities as deemed necessary by SNMA leadership, requiring adaptability, strong communication skills, and a commitment to the organization’s mission.

2.

If elected or appointed, what goals do you hope to accomplish?

If elected to this position, I aim to build upon the current methods of apportionment, certification, and elections to enhance efficiency and organization within the House of Delegates. Through my experience serving on the HOD Subcommittee, I have had the opportunity to observe existing procedures, contribute to their execution, and provide input on ways to improve the process. This firsthand experience has given me valuable insight into the inner workings of HOD, and I believe it positions me well to implement meaningful improvements in the upcoming term. My goal is to ensure that the HOD operates as smoothly and effectively as possible, creating a more seamless experience for delegates and leadership alike.

Beyond the structural improvements I hope to implement, I also see this role as an opportunity for personal and professional growth. As Speaker, I want to continue developing my leadership style—one that is both gracious and bold. The position requires strong public speaking and organizational skills, both of which will be invaluable in my future career as a physician. By stepping into this role, I aim to not only contribute to SNMA but also refine my ability to communicate, lead, and advocate in

high-stakes environments, skills that will ultimately help me serve my future patients and community.

3. Describe any chapter, regional, or national experience that you have had

with the SNMA. Also include any non-SNMA experience related to your position.

I have been deeply involved in my local SNMA chapter since my M1 year, consistently finding ways to contribute and grow within the organization. This past year, I had the privilege of serving as the Chapter Historian, a role that allowed me to explore my artistic skills by creating flyers, social media content, and other visual materials to enhance engagement. Through this position, I was able to bring ideas to life and help shape the chapter’s presence, making SNMA’s mission more visible and accessible to our members.

On the national level, I have had the opportunity to serve on the House of Delegates (HOD) Subcommittee, where I assisted with chapter eligibility, apportionment, and certification. This experience has given me a strong understanding of the structural components of SNMA and the importance of maintaining organization and transparency within the HOD. Additionally, mentorship has been a key part of my involvement in SNMA. I have been active in mentorship both within my local chapter and through the SNMA HPREP Mentorship Program, working to uplift and guide premedical students as they navigate their journeys into medicine.

Beyond SNMA, I served as the Elections Commissioner for the Associated Student Body (ASB) during my M2 year. Given that the Speaker of the House also serves as the Vice Chair of Elections, I believe this role has equipped me with valuable experience in this sector. I was responsible for increasing engagement across all seven schools on my campus, overseeing election procedures, ensuring ethical standards, building ballots, verifying nominees, and planning elections week events. Additionally, I have served as a delegate in the Medical Student Section (MSS) for my school’s AMA chapter and on the AMA MSS Resolution Review Committee for both Interim24 and A25. Through these roles, I became well-versed in parliamentary procedure and the inner workings of the House of Delegates. This experience has given me a strong foundation in legislative processes and governance, which would greatly benefit me in the role of Speaker.

These various leadership experiences, both within and outside of SNMA, stem from my deep commitment to advocacy, structure, and representation. I firmly believe in SNMA’s mission, and every position I have held has reinforced my passion for service, leadership, and mentorship. I look forward to the opportunity to continue contributing at a higher level.

4. In your opinion, what are the national organization’s current needs and how

will you contribute to fulfilling each of those needs?

In my opinion, the national organization would greatly benefit from electing leaders who are truly dedicated to service. While holding a national position within SNMA is an excellent opportunity for professional growth, leadership within the organization should ultimately be about the mission—uplifting and advocating for underrepresented communities in medicine. These roles are not financially compensated, and members often invest their own resources to attend conferences and meetings. This means that those in leadership should have a genuine passion for service rather than solely viewing these positions as résumé builders. The organization would benefit from prioritizing individuals with a demonstrated history of both service and leadership, ensuring that its mission remains at the forefront of decision-making.

Additionally, participation at the national level could be improved. While there are many students who are enthusiastic about SNMA’s mission, engagement across chapters and within the HOD could be more robust. One challenge I have observed is a lack of consistent participation, particularly when it comes to voting, attending national meetings, and staying engaged beyond AMEC. Increasing accountability and incentives for active involvement, as well as improving communication between national leadership and local chapters, could help strengthen participation and ensure that initiatives have meaningful follow-through.

Another area for improvement is adherence to deadlines and operational efficiency.

There are frequent deadline extensions for chapter apportionment, certification, and other critical components, which can delay important processes and create unnecessary complications. While flexibility is important, establishing clear expectations and stronger accountability measures could help streamline operations. By focusing on efficiency and encouraging a culture of timely participation, SNMA can operate more effectively and continue to grow as an organization that truly serves its members and the communities it represents. If elected, I will work to improve these areas by ensuring smoother processes within the HOD and promoting stronger engagement among members.

Azaziah Chante Parker, MS, B.A. 512 Manchester Drive Pearl, MS 39208 (601) 862-1272

azapark4@gmail.com || acparker@umc.edu “Let us cut the world in two / see what worms are eating at the rind” Last updated: February 2025

EDUCATION Doctor of Medicine University of Mississippi School of Medicine, Jackson, MS

May 2026

Bachelor of Art in Chemistry University of Mississippi, Oxford, MS

May 2021

Master of Biomedical Sciences University of Mississippi School of Graduate Studies, Jackson, MS

May 2022

CERTIFICATIONS American Heart Association Basic Life Support American Heart Association Advanced Cardiac Life Support CITI Biomedical RCR CITI Social and Behavioral RCR CITI Human Research (G1) Basic Medical Spanish Wellness Initiative

Expires August 2026 Expires August 2026 Expires April 2026 Expires April 2026 Expires April 2026 Received Jan 2024 Received February 2024

RESEARCH EXPERIENCE Student Investigator UMMC Jackson, MS August 2024 – Present PI: David Sawaya, MD, Dr. Taylor Shaw, MD Pediatric Robotic Surgery Drafted IRB, statistical instrument build through RedCap, gathered data using EPIC charting system, compared & contrasted data between Traditional and Robotic Surgical methods.

Student Investigator UMMC Jackson, MS October 2024 – Present PI: Scott Benton, MD Pediatric STI Epidemiology Drafted IRB, communication with state leaders in health, GIS Mapping, interpretation of data.

MSRP Full Option, Student Investigator UMMC Jackson, MS January 2024 - PRESENT PI: Denise Cornelius, PhD

A.C. Parker 1

Drafted Abstract, Drafted Manuscript, HUVEC cell culture, Placenta, Micropipette, Protein Assay.

MSRP Summer Option, Student Investigator UMMC Jackson, MS May 2023 - August 2023 PI: Caroline Compretta, PhD Built survey w/ RedCAP, collaborated with State and Regional physicians to disseminate and complete survey, gained valuable insights on the facilitators and barrier to screening modalities in for rural and minority patients.

Watkins Research Group, Undergraduate Researcher University of Mississippi, Oxford MS January 2018 - May 2021 PI: Devita Watkins, PhD, Indika Chandrasiri, PhD Applied advanced laboratory techniques, including micropipette and mass spectrometry, to load novel Janus dendrimers with cancer drugs, contributing to research in drug delivery and therapeutics.

PUBLICATIONS Watkins Research Group, Oxford MS 2020 ACS. Applied Biomaterials. 2020, 3, 9, pp. 5664-5677

PRESENTATIONS, POSTERS, AND ABSTRACTS The Southern Group on Education Affairs (SGEA), Houston TX April 2024 Oral Presentation: Initiative to Provide Resources for Underrepresented Pre-Medical Students in Mississippi

Rural Medicine Symposium, Jackson MS February 2024 Oral Presentation: Initiative to Provide Resources for Underrepresented Pre-Medical Students in Mississippi American College of Physicians Day, Jackson MS October 2024 Poster Presentation: Diamond in the Rough: Case of Ciprofloxacin Induced Crystalline Nephropathy Physicians of the Future Summit, Virtual February 2025 A.C. Parker 2

Poster Presentation: Diamond in the Rough: Case of Ciprofloxacin Induced Crystalline Nephropathy AWS Southwestern Region Conference, Virtual February 2025 Poster Presentation: Double Trouble: A case of Spontaneous Pneumomediastinum and Pneumopericardium

AWARDS, HONORS, AND SCHOLARSHIPS UMMC Family Scholarship, UMMC Dean’s Honor Roll, University of Mississippi Academic Excellence Scholarship, University of Mississippi Freeman Grant Recipient, University of Mississippi

August 2021 - Present August 2017 - May 2021 August 2017 - May 2021 January 2019 - August 2019

LEADERSHIP EXPERIENCE Preventive Health Co-Director June 2024 - May 2025 Jackson Free Clinic General Board, Jackson MS • Serve as a leader for the Preventive Health Navigators, organize PH events, supplies, and community partnerships, and serve as a supervisor for Saturday Clinics throughout the semester.

Preventive Health Navigator August 2023 - August 2024 Jackson Free Clinic, Jackson MS • Patient education, and administration of preventive health measures offered at JFC such as Vaccines, Women’s Health, Mental Health, Vision, etc.

Historian May 2024 - May 2025 Student National Medical Association, UMMC Chapter • Managed social media, marketing, and designed flyers for upcoming Chapter SNMA events.

Delegate March 2024 - August 2024 American Medical Association, UMMC • Represented my local, Region III, AMA chapter during HOD sessions and in the Interim.

MMI Interviewer June 2024 - PRESENT UMMC SOM Office of Admissions • Interviewed and scored potential M.D. Candidates as a returning Office of Admission Ambassador.

Resolution Review Committee – Reviewer Lead June 2024 - PRESENT American Medical Association, MSS • Reviewed resolutions submitted from AMA-MSS members and contributed to discussion on them being brought to the AMA for further endorsement.

Chief of Staff March 2024 - May 2025 Associated Student Body Cabinet, UMMC

A.C. Parker 3

•

Served as a liaison between Executive Board and Cabinet members for the Associated Student Body by holding quarterly accountability meetings and utilizing efficient communication.

Co-Coordinator October 2023 - PRESENT JSU Mentor Program, UMMC • Led a mentorship program, managing logistics and pairings while fostering a supportive environment for participants pursuing medical school.

Admissions Ambassador August 2023 - PRESENT Office of Admissions, UMMC • Advised prospective students, answered inquiries, and led tours during interview days and admissions events, enhancing the institution’s representation.

Elections Commissioner March 2023 - May 2024 Associated Student Body Cabinet, UMMC • Organized campus-wide initiatives, including Q&A sessions, trivia nights, and Election Week, to boost engagement and participation in ASB elections across UMMC's seven schools.

Faculty Liaison Commttee January 2023 - PRESENT School of Medicine Student Body Government • Reviewed and voted on exam challenges to ensure fair and unbiased evaluation of test questions.

Executive Ambassador January 2019 - March 2021 Sally McDonnell Barksdale Honors College • Showcased Honors College opportunities to prospective students, advised junior ambassadors, and ensured accurate communication through letters and emails.

Executive Chair of Facilities and Collections January 2018 - March 2021 Grove Grocery Food Pantry, University of Mississippi, Oxford MS • Led two committees for the Ole Miss Food Pantry, promoting awareness of student food insecurity and implementing solutions. Managed budgeting, monthly pickups, pantry upkeep, and stocking.

• Spearheaded the opening of a new pantry in the Veterans Building, overseeing planning, finances, and committee meetings to improve accessibility and support for students in need.

PROFESSIONAL ASSOCIATIONS American Medical Association Student National Medical Association American Medical Association Mississippi State Medical Association Association of Women Surgeons The Society of Black Academic Surgeons American College of Surgeons

October 2021 - Present September 2022 - Present January 2024 - Present October 2023 - Present October 2024 - Present October 2024 - Present October 2024 - Present

COMMUNITY SERVICE Medical Team, Jackson Free Clinic A.C. Parker 4

August 2022 - Present

Outreach Team, Jackson Free Clinic Women’s Health Clinic, Jackson Free Clinic Black Men in Healthcare Summit, UMMC SOM African American Visit Day, UMMC Present Evers Food Pantry, UMMC Jackson Housing Authority Health Fair, UMMC Black Men in Healthcare Summit, UMMC

August 2022 - Present August 2022 - Present August 2022 - Present August 2022 August 2022 - Present February 2023 August 2022 - Present

EXTRACURRICULARS Medical Spanish Interest Group Literati Medicus Summer Pickleball League UMMC Student Pacers Running Group

August 2022 - Present June 2024 – Present May 2023-August 2023, May 2024-August 2024 August 2024- Present

WORK EXPERIENCE Primary Care Exploration Program May 2023 - August 2023 Summer Clinical Experience, Sebastopol MS • Developed skills in patient interviews, exams, and minor procedures under an internal medicine physician. Gained rural medicine experience through home visits and observed strong patient-physician rapport.

Assistant Coordinator May 2023 - August 2023 E.S.T.E.E.M. Summer Program, UMMC • Organized a 4-part series on the MCAT and medical school applications, providing guidance on personal statements, interview prep, and application editing. Collaborated on a mock multiple mini interview, showcasing organizational skills and adaptability in supporting program tasks.

Barista November 2021 - April 2022 The Bean CoffeeHouse, Jackson MS • Prepared coffee, alcoholic beverages, and food in a fast-paced barista role, ensuring high customer satisfaction and exceeding expectations.

Intern May 2019 - August 2019 BeautySocial Plastics Group, Gangnam-gu, Seoul, South Korea • Shadowed plastic surgeons in Seoul's Plastic Surgery District, gaining insights into procedures and patient care. I also participated in cultural activities and community volunteering with fellow interns.

Community Assistant May 2019 - May 2021 University of MS Housing, Oxford MS • Promoted an inclusive residential community by organizing events, addressing concerns, enforcing policies, and fostering a supportive environment.

HOBBIES AND INTERESTS • Reading (SciFi) • Traveling A.C. Parker 5

• • •

Crocheting, Outdoor & Fitness Activities (Pilates, Running, Golf, Biking, Bird Watching) Cooking/Baking

A.C. Parker 6

STUDENT NATIONAL MEDICAL ASSOCIATION REGION III Arkansas · Louisiana · Texas · Colorado · Mississippi · Oklahoma · New Mexico

Letter of Recommendation for Azaziah Parker To the Selection Committee, It is with great enthusiasm that I recommend Azaziah Parker for the position of Speaker of the House of Delegates for SNMA. As the President of our local SNMA chapter, I have had the privilege of working alongside Azaziah and witnessing firsthand her leadership, dedication, and commitment to service. From the moment she joined our chapter, she has been a highly engaged and integral member, demonstrating initiative, creativity, and a deep passion for uplifting others.

Azaziah has served as our chapter’s Historian this past year, bringing exceptional organization and creativity to the role. She has exceeded expectations, producing high-quality materials that have enhanced our chapter’s outreach and engagement. Her efficiency, attention to detail, and ability to execute tasks in a timely manner have set a high standard, and her innovative approach has expanded what we previously imagined for chapter communications. However, her leadership extends far beyond this role. She is always willing to lend a hand where needed, demonstrating the qualities of a true leader—someone who not only leads from the front but also supports and uplifts those around her.

In addition to her leadership within SNMA, Azaziah has shown a deep commitment to service through her involvement at the Jackson Free Clinic, where she has worked tirelessly to provide care to some of the most vulnerable members of our community. She has gone beyond simply volunteering; she has immersed herself in the clinic’s mission, ensuring that patients feel seen, heard, and cared for. Her compassion and dedication to patient care are evident in every interaction—whether it be verifying patient information, assisting with clinic operations, or advocating for resources that improve patient outcomes. Azaziah does not see service as an obligation but rather as a calling, and her unwavering commitment to addressing healthcare disparities speaks volumes about the type of physician she will become.

Her impact extends beyond direct patient care. Through her roles in organizations such as the AMA Medical Student Section and the Associated Student Body, Azaziah has consistently advocated for student voices and helped create spaces where underrepresented students can

thrive. Her experience serving as the Elections Commissioner for ASB has also given her invaluable insight into the electoral process—experience that will serve her well in her role as Vice Chair of Elections within SNMA. She has demonstrated exceptional skill in organizing elections, engaging students across different schools, and ensuring ethical and transparent processes. This, along with her experience on the SNMA HOD Subcommittee, where she contributed to chapter apportionment, eligibility verification, and certification, makes her uniquely qualified to take on this leadership role at the national level.

Azaziah is an outstanding candidate for Speaker of the House of Delegates. Her leadership skills, organizational abilities, and deep-seated commitment to service make her exceptionally well-suited for this position. She is a compassionate, forward-thinking leader who embodies the values of SNMA, and I have no doubt that she will bring the same level of dedication and excellence to this role as she has to every position she has held. I strongly and wholeheartedly recommend her for this position and look forward to seeing the positive impact she will continue to make within SNMA and beyond.

Sincerely,

KaylanTaylor

Kaylen Taylor Chapter President, SNMA Region III The University of Mississippi School of Medicine

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Chinyere T. Nnaji DO Candidate Edward Via College of Osteopathic Medicine

February 17th, 2025

Dear SNMA House of Delegates, I am writing to express my intent to serve as the National Parliamentarian for SNMA. I am committed to executing the responsibilities of this role with precision, efficiency, and accountability to ensure SNMA’s governance operates at the highest standard.

As an Academic Appeals Officer at Duke University School of Medicine, I handled complex academic policy matters that directly impacted students' academic careers. This required understanding institutional policies, maintaining neutrality, and making high-stakes decisions with fairness and accuracy. This experience has prepared me to oversee SNMA’s Constitution, enforce bylaws, and facilitate structured decision-making processes as Parliamentarian.

I take every responsibility seriously and make sure things get done efficiently and correctly. I understand governance structures, how to manage procedural processes, and the importance of keeping everything in line with SNMA’s bylaws. If elected, I’ll make sure meetings and governance procedures follow constitutional guidelines, support the Board of Directors by keeping decisionmaking clear and structured, organize parliamentary training for national and regional leaders, and oversee amendments and updates to SNMA’s governing documents so everything stays consistent and easy to navigate.

I am dedicated to carrying out the full scope of the Parliamentarian’s duties and ensuring that SNMA operates with professionalism and structure. I appreciate your time and consideration and look forward to the opportunity to serve SNMA in this capacity.

Sincerely,

Candidate Responses

1. What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

The National Parliamentarian ensures that SNMA operates in accordance with its Constitution, bylaws, and policies, while also recognizing when amendments are needed to support the organization’s growth.

By taking this initiative, the Parliamentarian helps maintain effective and efficient governance, ensuring SNMA continues to evolve in a structured and sustainable way.

The International Affairs Committee Chair is responsible for expanding SNMA’s engagement in global health and educating members on the impact of healthcare disparities nationally and internationally. This role also involves informing members about international opportunities, including medical missions as interventions to help address these disparities. Additionally, the Chair organizes mission trips, ensuring that program details and trip locations align with SNMA’s mission while making sure the trip details and deadlines are communicated to interested members.

2. If elected or appointed, what goals do you hope to accomplish?

As Parliamentarian, I will focus on ensuring that SNMA’s governance operates effectively, efficiently, and transparently. My priorities would include ensuring that constitutional amendments are properly incorporated and aligned with SNMA’s mission, conducting a full review of regional constitutions to ensure consistency across SNMA, and developing parliamentary training programs for national and regional leaders to ensure governance procedures are followed correctly.

For the International Affairs Committee, my goal is to strengthen engagement with international medical schools and healthcare institutions. I have worked on medical mission trips abroad, built connections in Nigeria, and collaborated with global health professionals through Harvard’s Global Orthopedics Collaborative. I will provide oversight on medical mission trips, ensuring that trips are well-organized, culturally informed, and contribute to sustainable impact in the communities they serve. I will also develop cultural competency training sessions/discussions to encourage members to engage with diverse patient populations, ensure that medical mission trips have a long-term impact, and educate members on global health opportunities they can contribute beyond the United States.

3. Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

As Academic Appeals Officer at Duke, I handled policy enforcement and governance matters that impacted students' academic standing, ensuring that institutional policies were followed fairly and effectively. I understand how critical neutrality, precision, and execution are in governance roles, and I will ensure that all parliamentary responsibilities are handled efficiently and without delay.

I have worked on medical mission trips with ANPA in Umuahia, Nigeria, where I engaged directly with physicians and patients, observed disparities in healthcare access, and gained firsthand experience in global health systems. Additionally, through Harvard’s Global Orthopedics Collaborative, I engaged with global health professionals and gained insight into international healthcare disparities—connections SNMA can leverage for future collaborations and partnerships.

4. In your opinion, what are the national organization’s current needs and how will you contribute to fulfilling each of those needs?

SNMA has an opportunity to strengthen its governance, expand international engagement, and ensure that medical mission trips are both effective and sustainable. My contributions will focus on maintaining clear and structured governance while also enhancing global health education and international collaboration.

I would like to play a role in creating international partnerships by connecting SNMA members with medical students and physicians worldwide, promoting long-term collaborations in global and public health. Additionally, cultural competency is an essential skill for physicians working with diverse patient populations. To support this, I would establish a program focused on discussions and training in cultural competency, both in clinical and global health settings, ensuring that SNMA members develop these critical skills before transitioning to residency and beyond.

Chinyere Trina Nnaji (704) 433-7793 ● Monroe, LA ● cnnaji@ulm.vcom.edu

EDUCATION Doctor of Osteopathic Medicine Edward Via College of Osteopathic Medicine | Monroe, LA Master of Science in Biomedical Sciences Duke University School of Medicine | Durham, NC Bachelor of Science in Biology North Carolina Agricultural and Technical State University| Greensboro, NC Associate of Science in Science South Piedmont Community College| Monroe, NC

2024 - 2028 2023 2020-2022 2017 - 2020

ACADEMIC WORKS Unleashing the Power of Nature: Ayahuasca as a Warrior Against Addiction 2023 Master’s Degree Capstone Project| Duke University School of Medicine Autoimmune Diseases and Corticosteroids: Autoimmune Hepatitis and Prednisone 2022 Bachelor’s Degree Capstone Project| North Carolina Agricultural and Technical State University Gordonia Phage Guey 18, complete genome 2021 Publication| North Carolina Agricultural and Technical State University WORK EXPERIENCE NPAG Global Health Intern 2024-2025 Nigerian Physicians Advocacy Group (NPAG)|Remote Research and draft policy briefs on key healthcare issues, collaborate with advocacy leads, engage stakeholders for policy dissemination, and support NPAG initiatives in global health, clean water, and fundraising. Aim to develop evidence-based recommendations that drive meaningful policy change.

Clinical Assistant 2023 OrthoCarolina|Charlotte, NC • Responsibilities include the coordination of orthopedic and pediatric patient care, providing regular office procedures, communicating effectively with patients, and assisting the physician/mid-level provider in the delivery of patient care Consulting Extern 2022 PwC powered by Paragone One|Remote • Completed a strategic consulting program gaining skills in analyzing and solving important problems for non-profit organizations using consulting frameworks Medical Billing Assistant 2017 - 2020 Intercare Home Health Services LLC | Charlotte, NC • Managed patient records using EMR systems, processed and verified insurance claims, ensuring accurate billing while liaising with healthcare providers and insurance companies for prompt resolution CLINICAL EXPERIENCE Emergency Medical Technician Clinical Rotations 2022 - 2023 Duke University Hospital | Durham, NC • Completed comprehensive clinical rotations in emergency settings, honing skills in patient assessment, trauma response, and life-saving interventions under guidance from healthcare professionals on site Certified Nursing Assistant Clinical Rotations 2019 Monroe Rehabilitation Center | Monroe, NC • Assisted nurses with patient vitals and prepared patients for the provider, administered bedside and personal care, and documented changes in patient condition

LEADERSHIP EXPERIENCE Academic Appeal Committee Member 2022- 2023 Duke University School of Medicine| Durham, NC • Reviewed and adjudicated appeals from students in the Duke University School of Medicine, encompassing academic and non-academic concerns such as grading, promotions, and faculty or staff misconduct.

• Ensured fairness and transparency throughout the appeals process, while upholding the School of Medicine's policies and standards.

• Delivered consistent and impartial decisions by implementing comprehensive review procedures and collaborating closely with committee members.

Vice-President 2021- 2022 Waves of Change NCAT| Greensboro, NC • Arranged community service opportunities for North Carolina A&T State University • Facilitated monthly meetings • Collaborated with community organizations to host events to educate and engage the Greensboro community on environmental sustainability Advocacy Committee Member 2020 - 2022 Minority Association of Pre-Medical Students (MAPS)| Greensboro, NC • Provided mentorship to freshman biology students on how to apply to internships and navigate classes • Organized professional school visits • Provide professional development and networking opportunities to pre-medical students VOLUNTEER EXPERIENCE Association of Nigerian Physicians in the Americas (ANPA) Medical Mission 2024 Medical Mission Trip |Federal Medical Centre, Umuahia, Abia, Nigeria During a two-week mission trip to Abia State, Nigeria, I collaborated with a diverse team of healthcare professionals to deliver free medical, surgical, and dental services to individuals across the state. Leveraging my clinical expertise, I effectively assessed patient vitals, documented detailed medical histories, observed surgeries and patient consultations, and conducted essential laboratory tests, including HIV and Malaria screenings, benefiting over 500 patients.

Community Engaged Project 2023 Group Project |Duke University School of Medicine, Durham, NC This project apart of a Health Markets and Policy Course, tasked students within the course to evaluate several policies in the city of Durham’s City Health Policy Package. Assessing Durham’s Greenspace policy, my team partnered with Trees Durham to help support and improve Durham’s overall rating for this policy.

House of Refuge 2021 Food and Nutrition Volunteer |Charlotte, NC This organization aims to aid the unhoused and empower them to reach self-sufficiency.

Responsibilities included facilitating activities at the onsite community garden, cultivating various fruits and vegetables for participants, and educating about the impact of food nutrition on health.

SHADOWING EXPERIENCE Dr. Benjamin Oyefara- Allergy and Immunology Asthma and Allergy Center| Monroe, LA Dr. Bryan Saltzman, MD – Orthopedic Surgery OrthoCarolina Sports Medicine Center| Charlotte, NC Dr. Elisabeth Tracy, MD – Pediatric Surgery Duke Children’s Health Center Pediatric Surgery| Durham, NC Dr. Lanre Jimoh, MD, MBA – Gastroenterology Carolina Digestive Health Associates| Charlotte, NC Dr. Richard Arriviello, DO – Emergency Medicine Family Urgent Care| Monroe, NC LICENSES/CERTIFICATIONS Emergency Medical Technician BLS Provider Good Clinical Practice

2025 2023 2023 2021-2023 2019-2020

2023-2027 2024 - 2026 2022 2025

February 27, 2025

Dear SNMA General Elections Committee, I am writing this letter of recommendation to support the application of potential candidate Student Doctor Chinyere Trina Nnaji OMSI. I first interacted with Chinyere as she was applying to medical school. She had carefully considered her application and asked insightful questions about how to prepare for medical school.

Prior to medical school she has shown notable interest in international medicine through her participation in a medical mission trip to Nigeria as well as her participation in the Nigerian Physicians Advocacy Group as a global health intern. Through these experiences she notes the opportunity to participate in direct care as well as advocating for policy changes to improve overall health in global communities. Not only has she been an advocate for global communities, but she has also participated in similar initiatives in her local community.

Since she has begun matriculating at Edward Via College of Osteopathic Medicine (VCOM), I have noted Chinyere to be actively participating osteopathic manipulation lab. She actively takes notes and ensures she is grasping the concepts. She interacts well with her classmates and her instructors. I believe she truly desires to become a leader amongst her peers and hopes to improve health care for all people.

I recommend Chinyere without any reservation because I believe that she can serve the Student National Medical Association (SNMA) in any capacity. She will ensure that SNMA continues to engage their student members and become active in creating opportunities to gain experience and make positive changes in medicine locally and worldwide.

Sincerely,

Jonah R. Flowers DO Jonah R. Flowers DO Associate Chair for Rural Medicine and Underserved Primary Care Assistant Professor, Clinical Medicine Diversity Officer VCOM Louisiana Campus Edward Via College of Osteopathic Medicine 4408 Bon Aire Drive | Suite 244 | Monroe, LA 71203 Phone: (318) 342-7138 jflowers@ulm.vcom.edu | www.vcom.edu

4408 Bon Aire Drive Monroe, LA 71203 Phone: (318) 342-7100 www.vcom.edu

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

Board of Directors Elections Overview The Board of Directors (BOD) is the governing body of the Student National Medical Association when the House of Delegates (HOD) is not in session. It consists of elected National Officers, Regional Directors, and appointed National Committee Chairpersons.

The BOD will elect the following positions at the conclusion of the Annual Medical Education Conference (AMEC).

• National Treasurer • National Secretary • Regional Director (RD)-to-the-Executive Committee (EC) • Professional Board Member (PBM)-to-the-EC • Strategic Planning Council Members (2) Candidates will be formally nominated during the BOD meeting on Sunday, April 20, 2025. Note that additional candidates may be nominated from the floor during the Sunday BOD meeting. All candidates will then present their platform to the BOD. Following candidate presentations, each voting BOD member will cast a vote for their preferred candidate.

Please carefully review the following candidate applications. You have the opportunity to share any comments or questions with your Regional Director. The 2025-2026 Regional Directors will cast a vote on behalf of the members of their respective regions.

Thank you in advance for your careful consideration and stewardship of our organization.

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Onyinyechi Susan Ndubuisi (Suzette) DO Candidate Kansas City University College of Osteopathic Medicine

Onyinyechi Susan Ndubuisi 412 N Cattleman Dr. 1213 Joplin, MO, 64801 Susanondubuisi@gmail.com February 7, 2025 Student National Medical Association 5113 Georgia Avenue, NW Washington, DC 20011 Dear Selection Committee, I am writing to express my intent to apply for the position of National Secretary for the Student National Medical Association (SNMA). I am excited about the opportunity to contribute to an organization that plays an important role in supporting and empowering underrepresented students in medicine. With my experience as the current president of the SNMA chapter at Kansas City University, along with my background in organizational roles, I am confident in my ability to effectively support SNMA’s mission and its operations at the national level.

As president of the SNMA chapter, I have gained valuable experience in organizing events that align with SNMA’s goals, including mentorship programs, health initiatives, and community service projects. Additionally, I served as the Secretary of my undergraduate African Student Association, where I honed my skills in documenting meeting minutes, managing communication, and coordinating events. These experiences have helped me develop a strong attention to detail, a commitment to effective communication, and the ability to manage multiple tasks efficiently which are skills I believe are needed for the role of National Secretary.

I am particularly drawn to the National Secretary position because of my passion for improving communication within organizations and supporting regional chapters to ensure their success. If elected, I would work diligently to improve the timely completion of CRFs and QFS forms, enhance the accuracy and accessibility of meeting minutes, and promote greater engagement with SNMA members across the country. My goal is to strengthen the connection between the national board and regional chapters while contributing to SNMA’s mission of fostering diversity and inclusion in medicine.

I would be honored to contribute to the continued success and growth of SNMA, and I am eager to collaborate with other members to help the organization thrive. Thank you for considering my application. I look forward to the opportunity to contribute to SNMA in this important role.

Sincerely, Onyinyechi Susan Ndubuisi

1. What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

I am interested in the SNMA National Secretary position, and from my understanding, this role involves several key responsibilities that support the functioning of the organization. This position requires attendance at the three National Leadership Institutes (NLIs) held in June (Washington, D.C.), September, and January, as well as the Annual Medical Education Conference (AMEC) in April. At these events, the National Secretary is responsible for documenting detailed meeting minutes for both the Board of Directors (BOD) and House of Delegates (HOD) sessions.

In addition to attending these meetings, the Secretary is responsible for recording all meeting sessions, taking roll calls, compiling detailed notes, and distributing them to BOD members for review before forwarding them to the National Headquarters for official distribution. Another critical aspect of this role is collaboration with regional secretaries to ensure the timely completion of CRFs and QFS forms, which are essential for maintaining active regional chapters.

The National Secretary also plays a vital role in supporting the BOD with national correspondence, as well as compiling and disseminating the monthly newsletter, as needed. By facilitating effective communication and organization, the National Secretary helps ensure the smooth operation of the SNMA at a national level 2. If elected or appointed, what goals do you hope to accomplish?

If elected as the National Secretary for SNMA, my primary goal is to continue the excellent work of my predecessor by ensuring the smooth and efficient operation of the organization. I would focus on enhancing communication through timely and comprehensive meeting notes, ensuring they are accessible to all members. This will help foster transparency, promote collaboration, and keep everyone well-informed.

I also plan to work closely with the regional secretaries to ensure all chapters remain active and engaged. By holding regular meetings with regional secretaries and reminding them to encourage their chapters to complete the QFS and CRFs on time, I hope to contribute to the long-term success and sustainability of SNMA chapters across medical schools nationwide.

In addition, I am committed to supporting the growth and continued impact of SNMA by maintaining effective communication and organizational practices that align with our mission of empowering underrepresented medical students and promoting diversity in healthcare.

3. Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

I am currently the President of the SNMA chapter at Kansas City University, where I have organized events that reflect SNMA’s mission and vision. These include mentoring pre-medical students in partnership with Missouri Southern State University’s MAPS chapter, hosting discussions about medical school experiences, and promoting health initiatives such as smoking prevention, healthy eating, and mental health support. Additionally, we have organized community service events supporting the unhoused and victims of sexual and domestic abuse in Joplin, MO. Through these efforts, I have helped foster diversity and inspire pre-medical students by demonstrating that success in medicine is achievable.

Earlier, I served as Secretary for my undergraduate African Student Association. In this role, I documented meeting minutes, took roll calls, sent monthly newsletters, and helped promote club events to the broader campus community. I worked closely with the President to ensure the accuracy of meeting notes before submitting them to student services.

4. In your opinion, what are the national organization’s current needs and how will you contribute to fulfilling each of those needs?

In my opinion, one of the current needs of the national organization specific to the secretary is addressing the declining completion rates of QFS and CRFs among regional chapters. From my experience as a chapter president, I’ve observed the impact that incomplete forms can have on maintaining an active chapter status, and I understand the importance of ensuring these forms are submitted on time to promote the continued success of each regional chapter. As National Secretary, I would work closely with regional secretaries to remind them of the importance of these forms and offer support in addressing any challenges they may face in getting them completed. By fostering better communication and collaboration, I believe we can increase the completion rates and keep chapters engaged and thriving.

Additionally, while the QFS and CRF completion is one immediate need, I would also be open to identifying and addressing other challenges faced by the organization. This could involve improving communication channels between national and regional chapters, supporting members with resources to engage more effectively in SNMA activities, or contributing to efforts that promote diversity, inclusion, and leadership development within the medical community.

Onyinyechi Susan Ndubuisi 412 N Cattleman Dr, #1213, Joplin, Mo. 64801 Cell: (417) 622 8474 e-mail: suzette.ndubuisi@kansascity.edu EDUCATION Kansas City University - Joplin Doctor of Osteopathic Medicine (D.O.) Candidate Awards: Dean’s List, Dr. Ranelle Family Scholarship

Anticipated May 2028

Utah Tech University Bachelor of Science in Biological Sciences Minor: Health Psychology GPA: 3.9 Awards: Magna Cum Laude, Honors, President's List

May 2021

EMPLOYMENT Kansas City University, Joplin, MO Ecos Tutor ● ●

Tutor students in core concepts related to the Essentials of Clinical and Osteopathic Skills (ECOS) curriculum.

Monitor students progress and provide constructive feedback to improve their understanding and performance.

Kansas City University, Joplin, Mo SIM Student Assistant ● ●

July 2024 - Present

September 2023 - Present

Collaborate with faculty to facilitate simulation-based learning experiences for medical students and residents.

Assist in the preparation and setup of simulation labs, ensuring all equipment is functional and ready for use.

Utah Tech University, St. George, UT July 2021 - May 2023 Biology Lab Tutor ● Supported students in understanding complex biological concepts through one-on-one and group tutoring sessions. ● Fostered a collaborative learning environment, promoting peer interaction and academic success.

Southern Utah Veterans Home, Utah and Home Instead, Joplin Certified Nursing Assistant and Home Health Aide ● ●

June 2019 - June 2024

Provided compassionate care to residents, including assistance with daily living activities such as bathing, dressing, and mobility.

Monitored patients’ vital signs and reported changes to nursing staff, ensuring timely interventions.

RESEARCH EXPERIENCE

Research Assistant Project: Reintegration of Homicidal Youths into School Mentor: Dr. Larisa Che, MD. ●

March 2024 - Present

Currently involved in a research project focused on the challenges and strategies for reintegrating homicidal youths into schools.

Research Assistant Project: Temperature Preferences of LPS-Injected Canyon and Green Tree Frogs Mentor: Dr. Geoffrey Smith, Ph.D. ●

May 2020 - May 2021

Participated in a study investigating the preferred temperature ranges of Canyon Tree Frogs and Green Tree Frogs following LPS injection.

PRESENTATIONS AND PUBLICATIONS Ndubuisi, S. (2024, October 18). Reintegration of Homicidal Youths into School. ● Presented my findings on the reintegration recommendations by specialists for homicidal youths. ● AACAP’S 2024 Annual Meeting, Seattle, WA. Ndubuisi, S (2021, April 16). Temperature Preferences of LPS-Injected Canyon and Green Tree Frogs. ● Utah Tech University Research symposium 2021, St. George, Utah.

LEADERSHIP EXPERIENCE Student National Medical Association , Joplin, Mo President ●

Leading SNMA in initiatives to support underrepresented students in medicine, promoting diversity and inclusion.

Psychiatry Club, Joplin, Mo Treasurer ●

July 2024 - Present

Organizing community service events to positively impact the diverse population of Joplin.

Student National Medical Association, Joplin, Mo First Year Representative ●

July 2024 - Present

Responsible for managing the club’s budget and financial planning for events and activities.

Multicultural Student Organization, Joplin, Mo Community Service Chair ●

July 2024 - Present

September 2023 - May 2024

Elected to represent the interests of first-year medical students, facilitating communication between students and faculty.

VOLUNTEER EXPERIENCE Anatomy Academy, Joplin, Mo Volunteer Educator

September 2024 - Present

●

Assisting in educating fifth graders about the organs of the body and healthy practices through interactive lessons and hands-on activities.

NALA, Joplin, Mo English Tutor ●

Providing tutoring sessions to a native Swahili speaker, focusing on improving English language skills and comprehension.

Life Choices Medical Center, Joplin, Mo Advocate ●

September 2023 - Present

Building connections with mothers while entertaining their children during evening chores, fostering a supportive community.

HOBBIES ● ● ●

December 2023 - Present

Mentoring a youth to enhance their social skills and build self-confidence through regular interactions and activities.

Washington Family Hope Center, Joplin, Mo Host ●

May 2024 - Present

Managing front desk operations and maintaining confidentiality while addressing residents' needs.

Big Brothers Big Sisters of Joplin, Joplin, Mo Mentor ●

July 2024 - Present

Performing light housekeeping tasks and front desk coverage to maintain a welcoming atmosphere for families in need.

Souls Harbor, Joplin, Mo Volunteer Receptionist ●

August 2024 - Present

Advocating for low-income pregnant individuals, providing them with resources and support throughout their pregnancy journey.

Ronald McDonald House and Mercy Family Room, Joplin, Mo Family Room and House Volunteer ●

September 2024 - Present

Working out and Dancing Roller skating and Longboarding Sketching

elections@snma.org presidentelect@snma.org

March 4, 2025

To Whom It May Concern: This is a letter of recommendation to enthusiastically and highly support the application of Student Doctor Onyinyechi Susan Ndubuisi, whose application is under consideration for National Secretary’s position with the Student National Medical Association First, I have known SD Ndubuisi for 2.0 years. She is an excellent student here at KCU. She has a BS in biological sciences from Utah Tech University (2021). SD Ndubuisi has also demonstrated solid organizational skills, coupled with community leadership initiatives in her role as president for SNMA KCU-Joplin. Her ability to provide high level leadership with operational and organizational oversight combined with strong communication skills with a passion for quality service is unparalleled.

Over the past year I have had the honored opportunity to witness SD Ndubuisi participate in positions where team leadership and management was expected. She is now looking forward to continuing applying her experience, cultural knowledge and education skills at the national level in furtherance of her higher education aspirations. I hope you'll agree with me that SD Ndubuisi’s equivalent combination of relevant qualifications and career experiences for this position is a solid fit.

Additionally, as you will observe from her curriculum vitae, SD Ndubuisi has a wide-bandwidth of challenging and exciting experiences that provides her with many insights that will allow her to focus on national SNMA development. Not only does SD Ndubuisi hold the qualifications you would want and expect in a student professional, but, she also retains another powerful intangible quality– a commitment to excellence! I would also like to say that in addition to having excellent verbal communication and excellent writing capability, she is well-spoken and always carries herself in the most very professional manner. Finally, SD Ndubuisi continues to rise to an exceptional level of performance as expected of a professional applying to a national position.

Therefore, this is truly an honor and I am very pleased to strongly and highly recommend SD Ndubuisi for the national secretary position. Her experience and contributions in relation to the criteria for consideration for this position are excellent without exception. I wish her the very best of success in her endeavors and request that if you need any further information or assistance regarding the suitability of SD Ndubuisi for this position, please feel free to contact me anytime.

Very Sincerely,

Marcus Iszard, MS, PhD, P.I. Professor-Pharmacology/Toxicology Licensed Private Investigator (KS)

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

Mychael T. Spencer MD Candidate Indiana University School of Medicine

Letter of Intent – SNMA National Chairperson of BOD

Mychael Spencer

December 7th, 2024 President-Elect and Elections Committee Student National Medical Association 5113 Georgia Avenue, NW Washington, DC 20011 Dear President-Elect Rogers, Elections Committee, and Board of Directors: It is with deep respect and appreciation for the SNMA’s impact on my journey that I express my intent to run for National Chairperson of the SNMA Board of Directors. SNMA has been an essential part of my growth, from my early days as a premedical student to my current role as a third-year medical student. This organization has profoundly shaped my development, and it would be an honor to build on this legacy by transitioning into the Chairperson role, where I can continue to support and advance SNMA’s mission.

My journey with SNMA began over a decade ago as an undergraduate student, during which I served as a MAPS chapter president, treasurer, parliamentarian, regional premedical representative, and ultimately as the national MAPS committee vice chair. These early leadership roles helped me understand the importance of creating opportunities for premedical students and building systems that promote inclusion and access. As a medical student, I continued my service as Regional Treasurer and, most recently, as National Treasurer. These positions have provided valuable insights into the needs of our members at every level of training and reinforced my dedication to SNMA’s mission. They have also prepared me to work collaboratively across our diverse membership and to provide meaningful support to the Board as we pursue our shared goals.

My experience as National Treasurer this year has deepened my understanding of the SNMA’s needs and its limitless potential. Over the past year, I have worked to ensure fiscal responsibility, promote transparency, and implement sustainable financial practices to strengthen the organization’s foundation. These efforts have underscored the importance of strong leadership in navigating both challenges and opportunities. As Chairperson, I would prioritize internal and external stakeholder engagement, provide effective support to the Board, and guide the organization with a forward-looking vision to ensure continued success. I also recognize the critical role of HQ staff in driving day-to-day operations and achieving strategic goals. I would focus on effectively managing and supporting staff by fostering clear communication, aligning resources with priorities, and creating an environment that empowers them to perform at their highest potential while meeting the needs and expectations of the Board and our membership. My ability to develop and execute long-term strategies, coupled with my commitment to fostering collaboration, makes me well-suited for this role.

In addition to my contributions within SNMA, I bring a wealth of professional experience that aligns with the responsibilities of the Chairperson. My background includes serving as an education administrator, where I led teams in instructional and operational leadership, managed multimillion-dollar budgets, hired and developed staff, and built strong relationships with diverse stakeholders. As a Chief Development Officer, I oversaw comprehensive fundraising strategies, secured new funding sources, and advanced organizational priorities through effective communication and advocacy initiatives. In my role as Chief Administrative Officer, I led human resources operations, legal consultations, and financial management, ensuring that internal systems and external partnerships operated effectively and strategically. Across these roles, I have consistently demonstrated an ability to balance immediate needs with long-term organizational goals, a skill that would be instrumental in serving as Chairperson.

I am excited about the opportunity to further serve the SNMA in this capacity. My diverse experiences, both within and outside the organization, have prepared me to lead with integrity, foresight, and a deep commitment to our mission.

Together, I believe we can continue to elevate SNMA’s impact and ensure its lasting success for generations to come. Thank you for your consideration!

Yours in SNMA, Mychael T. Spencer, Ed.S Indiana University School of Medicine, Class of 2026 SNMA National Treasurer 2024-2025

Candidate Responses – SNMA National Chairperson

Mychael Spencer

1. What is your understanding of the responsibilities of the position(s) and/or committee(s) for which you are interested?

The National Chairperson of the Board of the SNMA is a key leader responsible for ensuring the organization achieves its mission to support minority medical students and underserved communities. A primary responsibility of this role is to secure the resources necessary for the SNMA’s success. This involves managing current resources effectively while pursuing new funding, partnerships, and tools to enable growth. They must ensure these resources are strategically deployed to maximize their impact on programs and operations. These efforts require a steadfast commitment to maintaining the SNMA’s stability and ensuring its long-term sustainability. Leadership in this position must focus on building a solid foundation while driving the organization toward future success.

Empowering the Board of Directors to lead effectively is a cornerstone of these responsibilities.

This includes prioritizing professional development to ensure board members are equipped to fulfill their roles and fiduciary duties. Effective transitions are essential, requiring the establishment of clear processes to clarify expectations, enhance accountability, and preserve institutional knowledge. By fostering collaboration and providing continuous education, the Chair enables the Board to lead with integrity and focus. A cohesive and well-prepared Board allows the SNMA to navigate challenges effectively while upholding its mission.

Managing HQ staff is also vital. The Chair works closely with the Executive Director to ensure personnel evaluations and professional development align with the organization’s strategic goals. Clear expectations, measurable metrics for success, and access to necessary resources must be provided. Long-term investments in staff growth should align with the SNMA’s strategic plan to ensure the team’s capabilities evolve alongside organizational goals. An environment of accountability and collaboration ensures staff effectively meet the needs and expectations of both the Board and members.

Building and maintaining relationships with stakeholders is central to this role. Facilitating communication and collaboration between the corporate and programmatic arms of the SNMA ensures alignment with organizational priorities. Partnerships with stakeholders must be cultivated to advance the SNMA’s objectives and strengthen its impact. Additionally, open dialogue and intentional collaboration allow the organization to operate cohesively and adapt effectively.

Strong leadership, collaboration, and an unwavering focus on advancing the SNMA’s mission define the role of the National Chairperson. Through operational oversight and strategic vision, the Chair ensures the organization’s growth, sustainability, and impact. I am confident in my ability to meet these responsibilities and help guide the SNMA into its next chapter of excellence and influence.

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Candidate Responses – SNMA National Chairperson

Mychael Spencer

2. If elected or appointed, what goals do you hope to accomplish?

If elected National Chairperson, my vision is to ensure the organization’s long-term sustainability, operational excellence, and meaningful impact on its members and the communities we serve. My goals center on effective governance, financial stability, member and alumni engagement, and setting direction for the collaborative work between the BOD and HQ staff. Achieving these objectives requires fostering strong relationships, enhancing internal processes, and empowering the BOD and staff to diligently pursue our strategic aims. Below, I outline the goals and actions that will guide my efforts to advance the SNMA’s mission: Goal 1: Organizational Efficiency and Operational Impact • Enhance finance, operations, and board reporting processes for consistency and efficiency (e.g. updating board report template) • Invest in tools like reimbursement systems and CRM platforms to streamline workflows.

• Conduct a staffing audit to identify gaps and align roles with organizational needs.

• Foster collaboration between HQ staff and programming teams through regular meetings, strategic planning sessions, and leadership retreats.

• Strengthen regional operations with improved compliance practices, consideration of additional staff support, and enhanced Regional Director training.

• Advance long-term planning with multi-year budget projections and structured grant cycles.

• Ensure alignment between the PPM and the constitution to eliminate inconsistencies and ensure compliance.

Goal 2: Financial Sustainability and Alumni Engagement • Invest in development personnel to diversify revenue streams and strengthen financial sustainability.

• Minimize AMEC expenses to reduce costs while maintaining program quality.

• Expand the finance committee to enhance BOD capacity for fiscal oversight and accountability.

• Update financial policies to align with best practices and the SNMA’s unique needs.

• Mobilize the alumni base through short- and long-term investment strategies, stewardship campaigns, and consistent communication to enhance engagement and support.

Goal 3: Board Development and Enhanced Governance • Provide tailored professional and academic development for BOD members.

• Strengthen BOD mentorship programs to support professional identity formation for student leaders.

• Standardize and improve transition processes to ensure new members are prepared for fiduciary and strategic responsibilities.

• Foster a culture of inclusivity and diverse perspectives to enhance decision-making and leadership, by collaboratively setting norms and mechanisms for accountability.

Goal 4: Advocacy and Policy Leadership • Collaborate with NP to develop a legislative agenda that amplifies the voices of SNMA members.

• Make strategic fiscal investments to strengthen advocacy efforts (e.g., policy consultants) • Create a framework for evaluating policy statements and engaging the Board in advocacy strategies.

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Candidate Responses – SNMA National Chairperson

Mychael Spencer

3. Describe any chapter, regional, or national experience that you have had with the SNMA. Also include any non-SNMA experience related to your position.

My professional and SNMA experiences have uniquely prepared me to serve as National Chairperson of the BOD. Over the past decade, I have developed a strong foundation in human resources, operational management, and strategic planning through diverse roles in nonprofit leadership. These roles have equipped me with expertise in stakeholder engagement, resource development, and governance which align closely with the responsibilities of the National Chairperson. As a long-time member of SNMA, I have also cultivated a deep understanding of the organization’s mission and the critical importance of empowering underrepresented medical students.

As an education administrator, I honed my ability to manage complex operations, including hiring and evaluating staff, developing budgets, and overseeing professional development. I was responsible for managing relationships with a broad range of stakeholders, including families, teachers, and community organizations. Later, as Chief Development Officer, I led comprehensive fundraising strategies, including prospective research, donor outreach, and stewardship. I successfully secured new funders and collaborated with state legislatures to advocate for policies aligned with organizational priorities. These experiences sharpened my ability to communicate effectively, build partnerships, and secure resources critical to organizational success.

In my role as Chief Administrative Officer, I served as the senior leader for human resources, finance, and legal operations. I oversaw the annual operating budget and grants management processes to maintain fiscal accountability. In human resources, I managed employee relations, hiring, and staff development to support organizational goals. I worked closely with legal counsel on issues such as student discipline and special education law. Additionally, I managed corporation-wide operations, including transportation, technology, and facilities. I provided board management and oversight by presenting financial reports and facilitating effective governance. This role deepened my expertise in navigating complex systems and driving sustainable organizational growth.

My SNMA journey began as an undergraduate member of MAPS, where I served as Chapter President, Treasurer, and Parliamentarian, as well as Region V Premedical Representative and National MAPS Committee Vice Chair. Later, as Region V Treasurer, I reinstated the region’s 501(c)(3) status, updated financial practices, and strengthened transition processes for future leaders.

Additionally, I served on the finance committee and supported the development of the SNMA Travel Scholarship. In my current role as National Treasurer, I have implemented annual audits, developed multi-year budget projections, and updated the financial management manual. I am also contributing to the creation of a framework for a Board of Directors emergency fund.

These experiences reflect my commitment to operational excellence, financial stewardship, and leadership development. As National Chairperson, I will strengthen SNMA’s governance, enhance financial sustainability, and foster collaboration across the organization. I will prioritize equipping the BOD with the tools to lead effectively and ensuring HQ staff have the resources to execute the organization’s vision. Through strategic efficiency and leadership development, I aim to propel SNMA’s mission and secure its enduring impact for future generations.

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Candidate Responses – SNMA National Chairperson

Mychael Spencer

4. In your opinion, what are the national organization’s current needs, and how will you contribute to fulfilling each of those needs?

In my opinion, the organization’s most pressing needs include standardizing practices to ensure compliance, improving member and alumni engagement, modernizing external communication platforms, and strengthening advocacy efforts to protect and advance the SNMA’s mission. With increasing opposition to DEI initiatives, it is critical for the SNMA to anticipate challenges and proactively address policies and practices that threaten diversity and inclusion in medical education and healthcare.

If elected as National Chairperson, I will implement targeted strategies to address these priorities and strengthen the SNMA’s impact and sustainability: 1. Standardization across Organization Ensuring compliance and operational efficiency across the national organization, including NCCs and regions, is a top priority. Inconsistencies make it more challenging for the SNMA to coalesce around a cohesive vision. To address this, I would aim to: • Collaborate with the RD and the EC to develop a robust, multipart curriculum for RD training to align practices nationwide.

• Implement standardized templates for financial practices and require regular audits to encourage accountability and foster feedback.

• Collaborate with NP to strengthen communication cadence for how the national organization engages with chapters • Develop a framework for collecting data across the organization to effectively monitor impact and demonstrate value to sponsors and potential funders.

• Strengthen mentorship program pairing current BOD members with experienced leaders to promote continuity and best practices.

2. Member and Alumni Stewardship Ongoing stewardship of current members and alumni is essential to sustaining the SNMA’s growth and impact. Many members may not experience consistent engagement or clearly defined benefits, which limits retention and involvement. To address this, I would work to: • Collaborate with membership committee and HQ to clearly define and communicate membership benefits to emphasize the value of being part of the SNMA. • Create a comprehensive alumni database to enable regular profile updates and targeted outreach for mentorship, event participation, and financial contributions.

• Develop a strategy to effectively leverage the partnership with NMA and increase collaboration.

• Establish a structured communication cadence, including newsletters, town hall meetings, and alumni advisory boards, to foster regular engagement and strengthen connections with the organization.

3. Optimizing External Communication and Visibility The SNMA must invest in its external platforms to ensure alignment with its mission and to present a professional, cohesive image. To optimize our communication and engagement, I propose: • Allocating budgetary resources to improve the SNMA website, enhancing usability, ensuring alignment with our mission, and better serving members and external stakeholders.

• Reintroducing an annual report to showcase organizational achievements, financial transparency, and the impact of member contributions.

• Enhancing visibility through consistent branding across all platforms to reflect the SNMA’s professionalism and leadership in advocating for underrepresented communities.

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MYCHAEL T. SPENCER 340 West 10th Street, Indianapolis, IN 46202 | C: 317-362-4858 | spencemy@iu.edu

Education and Training Doctor of Medicine (M.D.) Indiana University School of Medicine

Expected 2026 Indianapolis, IN

Education Specialist: Educational Leadership & Administration Ball State University

December 2019 Muncie, IN

Master of Education: Organizational Leadership Columbia University

July 2019 New York City, NY

Master of Arts: Secondary Education & Teaching Marian University

May 2015 Indianapolis, IN

Bachelor in Science: Biology Indiana University

May 2013 Bloomington, IN Professional Experience

06/2019 to 07/2022 Chief Administrative Officer/Managing Director, Business Operations Indianapolis, IN KIPP Indianapolis Public Schools • Set vision and direction for all business operations functions, including leading annual planning and goal setting, and overseeing all team functions • Served as organization’s expert on internal controls, led annual review and refinement process • Set vision and direction for human resources at KIPP Indy, ensured consistent, equitable policies and practices are in place that foster long-term success for all employees • Oversaw all organizational compliance, effectively planned, and executed all compliance and reporting obligations Adjunct Instructor, Program Advisor 12/2017 to 5/2024 Johns Hopkins University Indianapolis, IN • Assessed candidates’ assignments and final capstone portfolios • Built relationships with assigned master’s degree candidates • Participated actively in ongoing professional development, norming, and training sessions throughout the semester Chief Development Officer/Managing Director, Development 06/2019 to 06/2020 Teach For America Indianapolis Indianapolis, IN • Designed strategy and manage execution of state level funding communication and relationships • Regularly assessed and reported on team-wide progress to goals, identify what is driving and impeding progress, and developing solutions to address gaps and adjust course as necessary • Managed and professionally developed a successful development team • Oversaw Board of Directors involvement in development initiatives • Informed the strategic direction of TFA-Indy as one of the senior-most leaders of the region and member of Leadership Team Principal, Assistant Principal 07/2015 to 07/2019 MSD of Warren Township, Indianapolis Public School Indianapolis, IN • Responsible for managing and overseeing all functions of the individual school site including all aspects of the instructional program, school environment, and the operational and fiscal health of the school.

• Developed and implemented plans to increase student achievement and teacher effectiveness • Coached and led a team of approximately 60 certified and classified staff members • Communicated effectively with community and district stakeholders to provide additional curricular and extracurricular opportunities for students.

• Selected and mentored a highly quality school staff through professional development, formal, and informal observation Science Teacher 07/2013 to 07/2015 Thomas Carr Howe Community High School Indianapolis, IN • Led, coached, and mentored a team of freshman academy teachers • Designed and facilitated new science curriculum that contributed to over 200% growth in proficiency.

• Reviewed consistent feedback on lessons plans to increase student academic achievement.

MYCHAEL T. SPENCER 8742 N. Deer Crossing Boulevard, McCordsville, IN 46055 | C: 317-362-4858 | spencemy@iu.edu

Research Experience Indiana University School of Medicine, Department of Otolaryngology January 2024 Title: Systematic Review involving the Impact of Perioperative Patient Education on Major Head and Neck Surgery Outcomes Principal Investigator: Janice Farlow, MD • Systematic review evaluating the impact on providing patients with perioperative education with major head and neck surgery outcomes, including recovery time, rehospitalizations, and mortality.

Indiana University School of Medicine, Department of Pulmonology and Critical Care August 2023 Title: The Impact of Socioeconomic Vulnerability on the Presentation and Outcomes of Critically Ill Patients Principal Investigator: W. Carlos Graham, MD • Retrospective chart review studying the impact of socioeconomic status and time from hospital presentation to medical intensive care unit admission.

Indiana University School of Medicine, Department of Otolaryngology January 2023 Title: Perioperative Risk Factors Predicting Mandibular Plate Exposure Principal Investigator: Avinash Mantravadi, MD • Completed a retrospective chart review of over 300 patients who required a mandibulectomy with OCFF free flap to examine how perioperative risk factors may predict the likelihood of mandibular plate exposures.

Indiana University School of Medicine, Department of Otolaryngology January 2023 Title: Demographic and Socioeconomic Factors Impacting Head and Neck Cancer Principal Investigator: Michael Moore, MD • Completing a retrospective study of over 500 patients with a diagnosis of head and neck cancer, with an emphasis on those patients who required surgery as their initial treatment. Analyzing demographic and socioeconomic factors and the impact of those factors on long-term treatment outcomes.

Volunteer Experience National Treasurer Student National Medical Association

2024 – Present

Vice President, Administrative Affairs IUSM DEI Coalition

2024 – Present

Clinic Manager, Student Medical Volunteer Indiana University School of Medicine Student Outreach Clinic

2024 – Present

Chair, Independent Student Analysis Committee Indiana University School of Medicine

2023 - Present

President, Class of 2026 Indiana University School of Medicine, Medical Student Council

2022 - Present

Admissions Ambassador Office of Admissions, Indiana University School of Medicine

2022 – Present

Regional Treasurer Student National Medical Association, Region V

2023 - Present

Chair, Beautillion Militaire Scholarship Program 100 Black Men of Indianapolis, Inc.

2016 - 2019

Big Brother (Mentor) Big Brothers Big Sisters of Central Indiana

2013 - 2016

Memberships and Affiliations American Medical Association American College of Surgeons Student National Medical Association

2022 - Present 2022 - Present 2009 - Present

Jason M. Powell-Ewondo, MD, MBA 1401 Union St. San Diego CA, 92101 11/29/2024 Elections Committee Student National Medical Association Dear Elections Committee, It is with great enthusiasm that I write this letter of support for Mychael T. Spencer in his candidacy for Chairperson of the National Board of Directors of the Student National Medical Association (SNMA).

Having had the privilege of mentoring Mychael since 2016, I have watched his growth from an aspiring medical student to an exemplary leader. Over the years, Mychael has not only followed in my footsteps as National Treasurer but has exceeded expectations in every aspect of the role. His exceptional performance has solidified his reputation as an innovative leader and a steadfast steward of the SNMA’s financial health.

As National Treasurer, Mychael has demonstrated remarkable organizational skills and financial acumen, skillfully managing the complexities of the association’s budget and ensuring transparency and accountability. His ability to teach and communicate effectively has been pivotal in educating board members on financial strategies and decisions, fostering a collaborative and informed leadership team.

These are qualities that will undoubtedly serve him well as Chairperson.

Beyond his technical capabilities, Mychael’s leadership is characterized by empathy, emotional intelligence, and an unwavering commitment to the SNMA’s mission. He has a natural talent for building consensus, inspiring his peers, and elevating the voices of those around him. These traits are essential for a role as multifaceted and demanding as Chairperson.

Mychael’s journey from mentee to accomplished leader has been a privilege to witness. His vision, integrity, and dedication to the SNMA’s mission position him as the ideal candidate to lead the organization into its next chapter. I am confident that under his guidance, the SNMA will continue to thrive and expand its impact.

If there are any questions or additional details I can provide, please do not hesitate to contact me.

Sincerely,

Jason M. Powell-Ewondo, MD, MBA Former SNMA National Treasurer, Chairperson of the Board of Directors, Professional Board Member Attending Anesthesiologist – Indiana University Health

STUDENT NATIONAL MEDICAL ASSOCIATION From the Desk of the Chairperson of the Elections Committee

SNMA NATIONAL HEADQUARTERS • 5113 GEORGIA AVENUE NW, WASHINGTON, DC 20011 (202) 882-2881 • WWW.SNMA.ORG

2025 Hall of Heroes Nominations

Nominated by: Ladaysia Jackson- Antrum | ladayant@gmail.com Region 9 | Jacobs School of Medicine at Buffalo

Nominee:

Dr. Emmekunla K. Nylander | enylander@buffalo-obgyn.com University of New York at Buffalo School of Medicine and Biomedical Sciences Department of Obstetrics and Gynecology Questionnaire: 1. Describe the nominee’s professional activities and how they align with or further the missio n of the SNMA. Dr. Emmekunla Nylander, a local OB/GYN and President of Buffalo’s National Medical Association (NMA), is a pillar of the Buffalo community, dedicating herself to the advancement of underrepresented minority (URM) students. As a graduate of the first cohort of the Jacobs School of Medicine’s post-baccalaureate program for minority students, Dr. Nylander deeply understands the barriers students of color face. Her experiences have made her a steadfast advocate for diversity, equity, and inclusion in the medical field. She regularly mentors students interested in OB/GYN, providing guidance, support, and invaluable shadowing opportunities in her clinic. Additionally, she has taken on the responsibility of preparing underrepresented students for their third-year clinical rotations, ensuring they are well-equipped for success.

Beyond her contributions to medical education, Dr. Nylander is an active member of her church, the alumnae chapter of Delta Sigma Theta Sorority, Inc., and the Buffalo NMA chapter.

She is deeply involved in community service, including health education initiatives such as

tabling at the Buffalo Juneteenth Parade. Dr. Nylander exemplifies the spirit of service and mentorship, continually giving back to the community that shaped her.

Research shows that despite having similar grades in pre-clinical years, black medical students tend to perform at a lower level during clinical years than their white counterparts. To combat this statistic, Dr. Nylander has taken on the responsibility of transforming her clinic into a teaching clinic, beginning the summer before the rising M3s start their clinical years. Her goal is to ensure that students are well-prepared, with a particular focus on supporting URMs in their clinical training, especially in OB/GYN. In addition to teaching current medical students, Dr. Nylander mentors several SNMA members interested in OB/GYN and regularly provides opportunities for students to shadow her. Furthermore, she plays a vital role in planning and executing our annual graduation dinner, celebrating students as they transition into residency.

Through all her interactions with SNMA members, Dr. Nylander consistently shares her knowledge and provides invaluable support, helping to uplift and empower the future doctors of America.

2. Highlight some of the unique experiences of the nominee’s career path or service, including length of service, and their commitment to the SNMA on a local, regional, or national level.

For over 20 years since graduating from medical school, Dr. Nylander has been dedicated to supporting medical students of color, particularly those at the Jacobs School of Medicine. After completing her residency in Texas, she returned to Buffalo to serve the community that raised her. Since then, she has made it her mission to address inequities in medical education while also providing care for Black women, who face a higher risk of various chronic conditions.

Beyond her clinical work, Dr. Nylander consistently creates spaces of support and belonging. Whether hosting barbecues for Black students on campus, purchasing materials for SNMA, or fundraising to help students attend AMEC, she remains a steadfast advocate. A prominent figure in the Buffalo community, she leverages her knowledge and connections to uplift those around her, ensuring the next generation of physicians has the resources and mentorship they need to thrive.

3. Briefly describe your interaction with the nominee and why you feel the nominee is deserving of this “Hero” designation.

We have had the privilege of knowing Dr. Emmekunla Nylander as a continued staple of the post-baccalaureate community, where she consistently shows up and supports students at yearly post-bacc welcome events. Her unwavering dedication to mentorship and advocacy for underrepresented minority students in medicine has made a profound impact, not only on individuals but on the broader Buffalo medical community.

As a respected OB/GYN and President of Buffalo’s National Medical Association (NMA), Dr. Nylander understands firsthand the barriers that students of color face. She has been instrumental in mentoring students interested in OB/GYN, ensuring they are properly prepared for the field. She readily offers shadowing opportunities in her clinic, whenever students need, so they can gain real-world experience and insight into the specialty.

Beyond her direct mentorship, Dr. Nylander continues to be a vital connector between medical students and their future careers. She actively facilitates connections between students and her colleagues, opening doors to invaluable opportunities in various medical fields. Her commitment extends further as she plays a critical role in preparing underrepresented students for their third-year clinical rotations, ensuring they enter these pivotal experiences with confidence and preparedness.

Dr. Nylander is not only a physician but also a mentor, advocate, and community leader who inspires those around her to strive for excellence and give back. Her tireless efforts to support the next generation of minority physicians and improve healthcare equity make her undeniably deserving of the “Hero” designation.

Nominated by: Adaku Ikoh | adakuikoh@upike.edu Region 10 | University of Pikeville - Kentucky College of Osteopathic Medicine

Nominee:

Dr. Helen Ibeawuchi | helenibeawuchi@upike.edu Assistant Professor of Physiology University of Pikeville - Kentucky College of Osteopathic Medicine Questionnaire: 1. Describe the nominee’s professional activities and how they align with or further the missio n of the SNMA. Dr. Ibeawuchi's activities strongly align with the Student National Medical Association (SNMA) mission, particularly in the areas of mentorship, pipeline development, and diversity & inclusion in medicine.

Through her dedication to mentorship, she has played a vital role in guiding underrepresented students in medicine, providing critical academic and career support. She has offered insight as a previous chapter president to her medical school's organization and has guided us in the infancy of our chapter to excel as an established student organization.

Her involvement in pipeline programs specifically the Osteopathic Medical Scholars Program (OMSP) where she routinely advocates for more inclusive policies further advances SNMA’s goal of increasing the number of underrepresented minorities in medicine. Additionally, as the Founding advisor for the cardiology club, she advocates for more female representation in the field addressing a real concern of disparities in representation. She strives to ensure that the

training reflects the needs of all communities, and therefore, contributes to a more culturally competent and inclusive healthcare system.

Through these efforts, my professor, and a current Advisor to our local SNMA chapter snot only supports SNMA’s mission but also helps create a lasting impact on the medical field by fostering a more diverse and well-supported physician workforce.

2. Highlight some of the unique experiences of the nominee’s career path or service, including length of service, and their commitment to the SNMA on a local, regional, or national level. a. SNMA Minorities in Medicine Conference - Advisor (4 years): In this role she served locally as showed commitment to mentorship of underrepresented minorities b. Upike Pipeline Program - Committee Member (3 years): In this role, she went above and beyond to lobby for new policies and rules so that underrepresented minorities especially transfers have equal opportunities to matriculate to the medical school c. Director of Diversity, Equity, and Belonging (DEB) (1 year) d. Coordinator of Diversity, Equity, and Inclusion (DEI) (1 year) 3. Briefly describe your interaction with the nominee and why you feel the nominee is deserving of this “Hero” designation.

I have had the privilege of being mentored by Dr. Ibeawuchi. Her dedication to mentorship, pipeline programs, and diversity in medicine has transformed my journey. She has been a strong support especially as our SNMA chapter was still in its 1st year while I was a Chapter President.

As my school did not have a DEI office at the time, she regularly helped source financial and institutional support for the organization. She consistently invested in underrepresented students, opening doors, and creating opportunities for us. For her unwavering commitment to fostering an inclusive medical community, I believe Dr. Ibeawuchi is truly deserving of the “Hero” designation.

2025 Emeriti Nominations

Jessica Fowler, MD, MPH Children’s Hospital of Philadelphia Department of Anesthesiology and Critical Care Medicine

STUDENT NATIONAL MEDICAL ASSOCIATION Submitted on behalf of the 2022-2023 SNMA Board of Directors From the Desk of the Immediate Past National Chairwoman and Immediate Past National President the 59th National President -

Dear House of Delegates and Esteemed Emeriti, It is with great enthusiasm that we submit this letter of support for Dr. Jessica Fowler’s nomination for Professional Board Member (PBM) Emeritus.

Dr. Fowler is an incredible individual who has served the SNMA with passion and honor for several years.

She began her service on the Board of Directors as Premedical Board Member in the 2010 - 2011 administration.

She worked diligently to support underrepresented minority premedical students in their journey to medical school by curating programming that addressed their specific needs during the year and at the Annual Medical Education Conference (AMEC).

Her service to URiM students continued throughout her own medical training, serving as a mentor and advisor to many SNMA members at the local level. More recently, Dr. Fowler served as Professional Board Member (PBM) on the Board of Directors during the 2021-2022 and 2022-2023 administrations. In this role, she served as a strong support system to members of the Board of Directors and always lent her ears to any concerns that they had. Her excellent service to the Board was recognized at the start of the 2022-2023 administration when she was elected to serve as PBM to the Executive Committee (EC).

With this distinction, she served as a critical voice of professional guidance for the Executive Committee and supported the EC with decision-making and strategic planning for the organization. A unique challenge the SNMA faced during this administration was having an incomplete Strategic Planning Council (SPC). Despite her busy schedule as an attending physician and PBM-to-the-EC, she graciously stepped in as an additional support for the SPC, participating in many meetings and providing perspectives that would later help shape the development of the new Strategic Plan. Further, as PBM-to-the-EC, she spearheaded quarterly “Breakfast with the PBMs” sessions in which PBMs provided specific academic and professional guidance to Board members to ensure their continued success both within and outside of the SNMA. Moreover, in her role as an attending physician at the Children’s Hospital of Philadelphia (CHOP), Dr. Fowler served as Chapter Advisor to the University of Pennsylvania School of Medicine’s (Penn) SNMA Chapter, whose members have spoken highly of her dedication and commitment to their success and to the SNMA’s mission at the local level. Notably, she garnered extensive support for the Penn SNMA Chapter to host the January 2023 National Leadership Institute which provided invaluable leadership training to over 100 local SNMA members in attendance. Additionally, she serves on the leadership of the Alliance for Minority Physicians (AMP) at Penn which provides a supportive community for URiM residents as well as paid visiting clerkships for URiM students in almost every specialty. She has also continued to advocate for the SNMA by garnering support from CHOP/Penn to continue to be an AMEC sponsor and Exhibitor, which has resulted in the recruitment of many SNMA members into CHOP/Penn’s residency programs over the years.

Dr. Fowler’s service to the SNMA exceeds all expectations of any SNMA leader. She has consistently shown an undying love for this organization and continues to be a living example of the SNMA mission. We believe she is truly deserving of Emeritus status, and wholeheartedly support her nomination. We trust that you will consider her nomination favorably and bestow upon her the honor of Professional Board Member Emeritus.

Yours in SNMA, on behalf of the 2022-2023 Board of Directors,

Denisha Thomas

2022-23 National of the BOD Immediate Past Chairwoman National Chairwoman Student National Medical Association

Nita Gombakomba, MD

59th National President The 59th National President President of SNMA Immediate Past National Student National Medical Association

Student National Medical Association Region VII Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire From the Desk of the REGIONAL VII DIRECTOR

Dear Esteemed Members of the SNMA House of Delegates, It is with great admiration and gratitude that we submit this nomination for Dr. Jessica Fowler to be recognized as an Emeriti member of the Student National Medical Association. Dr. Fowler’s longstanding dedication to SNMA, her mentorship, and her commitment to student success make her more than deserving of this honor.

During her time as a premedical student, SNMA Region VII Director Stacy Bawuah had the opportunity to interact with Dr. Fowler while assisting with the AMEC Premedical Luncheons.

Even then, it was evident that she had a deep commitment to supporting premedical students, particularly the national premedical board member, as a past one herself. Her continued investment in mentorship has been invaluable to those who have followed in her footsteps.

When Stacy was first elected, she had the privilege of speaking with Dr. Fowler during her first SNMA Board of Directors meeting as Dr. Fowler was transitioning out. That year was particularly challenging, and throughout the conference, it was clear that Dr. Fowler responded to every situation with kindness, care, and deep compassion for the members of the board. She also took the time to support SNMA members beyond organizational responsibilities. Upon learning about Stacy’s summer research at CHOP and interest in Med-Peds, she proactively connected her with the program director before she even had the chance to reach out. This speaks volumes about the type of leader Dr. Fowler is—one who not only supports students within SNMA but also ensures they are positioned for success beyond the organization.

Dr. Fowler has served SNMA in numerous capacities, including as a professional board member and as the National Premedical Board Member from 2010-2011. Her leadership has left a lasting impact, and her unwavering dedication to both the students and the organization itself is truly commendable.

At AMEC, Dr. Fowler works diligently with programs at her institution to ensure the attendance of many residents and residency programs. She also plays a key role in assisting with the sponsorship of functions that promote networking and continue to financially support SNMA’s mission.

Dr. Fowler has been an invaluable asset to the Student National Medical Association, and we strongly recommend her for emeriti membership. Her dedication to helping her institution sponsor National Leadership Institutes (NLIs) has been instrumental in expanding opportunities for students. SNMA Region IX Director Brianna Mosely credits her current position to Dr. SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

Student National Medical Association Region VII Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire From the Desk of the REGIONAL VII DIRECTOR

Fowler who helped facilitate the 2023 NLI. Dr. Fowler’s commitment to ensuring that these events run successfully has had a lasting impact on countless students, providing them with essential resources, mentorship, and professional development.

Beyond her efforts with NLI, Dr. Fowler is a tireless advocate for students, consistently going above and beyond to help them matriculate into residency. She has demonstrated an unwavering commitment to uplifting future physicians, ensuring that they have the support and guidance needed to succeed. Her passion for student success and her significant contributions to SNMA make her more than deserving of emeriti status. To not recognize her in this way would be a missed opportunity to honor someone who has given so much to the organization and its members.

Dr. Fowler embodies the mission and values of SNMA. She cares not only about the student but about the leader behind the title, the person behind the ambition. Her mentorship, advocacy, and dedication have shaped the journeys of so many within this organization, and we can think of no one more deserving of this recognition.

Stacy Bawuah, MS Region VII Director, 2023-2025 Student National Medical Association

Brianna Mosely Region IX Director, 2023-2025 Student National Medical Association

SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org

Dennis Spencer, MD, PhD Boston Children’s Hospital Division of Gastroenterology, Hepatology and Nutrition

STUDENT NATIONAL MEDICAL ASSOCIATION Submitted onof behalf of the the 2022-2023 2022-2023 SNMA Board of ofand Directors = Submitted on behalf of SNMA Board Directors From the Desk the Immediate Past National Chairwoman Immediate Past National President =

Dear House of Delegates and Esteemed Emeriti, We are honored and excited to nominate Dr. Dennis J. Spencer for the coveted designation of National Treasurer Emeritus of the Student National Medical Association (SNMA). Dr. Spencer has been an exemplar servant leader for the SNMA in every position he’s held, which has created, what we feel is, an indisputable nomination.

Dr. Spencer’s list of achievements in academia and medicine at large is expansive. He is currently an Attending Pediatric Gastroenterologist at Boston Children’s Hospital (BCH) and serves as an Instructor in Pediatrics at Harvard Medical School (HMS). His journey to becoming a respected and trusted physician-scientist brought him to Weill Cornell/Rockefeller/Sloan-Kettering where he completed his MD/PhD, Stanford University for residency, and BCH for his fellowship where he joined faculty and served as a champion for SNMA and its membership in all of his professional endeavors.

Dr. Spencer's commitment to the SNMA has been made evident through the quality work he has completed on and around the National Board of Directors. As a Life Member, he has served in several key positions, including National Treasurer, Chief Strategic Planning Council Member, and Professional Board Member. In his time on and tangential to the National Board, Dr. Spencer has ensured longitudinal success of our beloved organization with his financial prowess, expansive network of individuals who have provided students with tools needed to enhance their trajectory to medicine, and overall heart for the wellbeing of SNMA and his protégés. Notably, as National Treasurer, Dr. Spencer achieved the then-highest grossing fiscal year for SNMA and served in an advisory capacity to the National Finance Committee ever since. He was also critical in the procurement of an NIH R13 grant to support the Physician Researcher Initiative. Since his time as National Treasurer, Dr. Spencer has played a huge role in the restructuring of the finance portion of the PPM, resurgence of BASE as a pipeline program, and has helped brainstorming efforts to restructure the Satcher fellowship. He has also led conversations ever year at HMS and BCH to secure sponsorship or in-kind support of AMEC. In all that he has accomplished for the National Organization, he is no stranger to the local members of the SNMA chapter at HMS and has supported Region VII in several facets. This man’s track record is unparalleled.

In recognition of his evident passion to protect and progress the SNMA operationally, his dedication to support and advance the mission of SNMA through impactful mentorship, and his notable work accomplished as National Treasurer, we fully support and encourage the nomination of Dr. Dennis J. Spencer for the designation of National Treasurer Emeritus.

Thank you for your consideration. The SNMA has been positively impacted from the work and legacy of Dr. Spencer and we believe this honor is much deserved.

Yours in SNMA, on behalf of the 2022-2023 Board of Directors,

Denisha Thomas 2022-23 National of the BOD Immediate PastChairwoman National Chairwoman Student National Medical Association

Nita Gombakomba, MD

59th National Past President Immediate National President Student National Medical Association

Student National Medical Association Region VII Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire From the Desk of the REGIONAL VII DIRECTOR

Dear Esteemed Members of the SNMA House of Delegates, It is with great enthusiasm and deep appreciation that I write to nominate Dr. Dennis Spencer for Emeriti membership in the Student National Medical Association. His unwavering commitment to SNMA—on the local, regional, and national levels—has made an immeasurable impact, and his mentorship, leadership, and support continue to be invaluable to our organization.

Dr. Spencer has served SNMA in numerous capacities, including as a professional board member, past National Treasurer, and longtime member of the Strategic Planning Council, where he spent many years as the Chief Planning Council Member. Even after his formal roles ended, his dedication never wavered.

As a current member of the finance committee, he remains instrumental in providing guidance and insight to ensure SNMA’s financial health.

I had the privilege of working closely with Dr. Spencer while planning the SNMA Region VII RMEC, and his presence was truly a difference-maker. As we navigated the complexities of organizing one of the largest RMECs in recent years, he was there every step of the way—helping us secure financial support from Harvard, assisting with the Friday night social, managing day-of logistics, and adapting to the inevitable pivots that come with an event of this scale. When our keynote speaker’s schedule changed at the last minute, Dr. Spencer stepped up without hesitation, helping with the welcome and introduction, and quickly devising a plan to deliver an SNMA history lecture if needed. His ability to remain calm, insightful, and solutions-oriented made a stressful situation far more manageable.

Beyond his tangible contributions, Dr. Spencer’s mentorship and guidance embody SNMA’s mission of supporting and uplifting underrepresented minorities in medicine. He is hands-on when needed, yet his leadership also extends beyond immediate problem-solving—he builds connections, fosters growth, and ensures those around him feel empowered to lead. His relationships at Harvard strengthened our conference’s reach, and his presence continues to bridge gaps between students, institutions, and SNMA’s broader mission.

Dr. Spencer’s consistency, wisdom, and selfless dedication to SNMA make him truly deserving of Emeriti membership. His contributions have shaped the organization’s past, strengthened its present, and will undoubtedly influence its future. I wholeheartedly urge you to grant him this honor as a recognition of his years of service and his ongoing impact.

Stacy Bawuah, MS Region VII Director, 2023-2025 Student National Medical Association SNMA Region VII, Inc Maine · Vermont · Connecticut · Massachusetts · Rhode Island · New Hampshire https://www.snma.org/region7 Region7Director@snma.org