Fundraising Pack

Your guide to

FUNDRAISING

Contents 4

Introduction

10

Collecting your donations

5

About us

11

Promoting your event

6

What your support means

12

The legal bit

7

Our fundraising top tips

8

Fundraising inspiration

9

Planning your event Street Assist Edinburgh 2024 (SCIO) Scottish Charity Number: SC047327

Thank you for choosing to support Street Assist Edinburgh Thank you so much for choosing to fundraise in support of our work where we aim to reduce vulnerability during the night time economy hours . Every penny you raise will help to ensure Edinburgh’s night time economy remains safe for all.

Inside this guide you’ll find a host of ideas, tips and guidance on how to start your fundraising. From how to set up your sponsorship page to spreading the word about your amazing fundraising activities. We’ve also included some fundraising ideas to spark your creativity.

If you need any further support or information, head to our website www.streetassist.co.uk. Can’t find what you’re looking for? Contact us at fundraising@streetassist.co.uk.

4

About us Street Assist operates every Friday and Saturday from 22.00 to 04.00 providing a non-judgemental welfare & first aid service to help people who have become vulnerable during the busy night time economy hours.

Since January 2017 we have assisted over 6000 people, many of whom would have ended up in A&E had we not been operational. This equates to around a £5.1 million saving in terms of costs, resources and staffing for Police, Ambulance and NHS staff who are then able to deal with real public safety issues and medical emergencies.

Our delivery is provided by entirely by volunteers and we work in partnership with the City of Edinburgh Council Community Safety Partnership, Police Scotland, NHS Lothian, and many other operators within the Edinburgh Night-Time Economy.

Reducing pressure on the emergency services and providing cost savings.

A dedicated phone line to answer calls and support those in need quickly and effectively.

Promoting a vibrant and safer night time economy through partnering with venues and public bodies.

Providing volunteers with experience of working with the public, supporting career progression.

5

What your support means Our volunteers work during the night time economy hours to prevent vulnerability before it occurs through proactive welfare checks around the Edinburgh City Centre. They also reduce the pressure on Emergency services by providing First Aid and support which would otherwise result in police or ambulance assistance being required. Each person we help equates to a saving for the public purse of around £850.

Since our inception, as a result of the training, development and experience we provide our volunteers, we’ve supported 120 people to attend university or start a career in a front line service such as the Police, Ambulance Service and Armed Forces.

Through supporting Street Assist Edinburgh, you’re not only supporting a safer night time economy across Edinburgh but also the development of our future first responders.

£155

to train and provide a uniform for a volunteer

£6,720 per year to insure all our activities £167

per month for PPE and First Aid supplies

£7,800

per year for storage and rental space to conduct delivery

6

Our fundraising top tips GET CREATIVE

GET DONATIONS

GET SHARING

The first step is choosing your idea. Whether you’re looking to take on the ultimate sporting challenge or just bring everyone together, there’s plenty of ideas to choose from.

Once you’ve decided on your idea, you need to create your online fundraising page. All your donations will come directly to us and you can keep an eye on your total donations!

You’ve decided to take on a fundraising challenge, so now you need to shout about it! Think about how you’ll publicise your event and share your donation page.

Check out Page 8 for some ideas to get you started.

Check out Page 10 for more guidance.

Check out Page 11 for our top tips.

GET GOING Whatever you’ve chosen to do, enjoy it! Start your training, share your invitations and keep your supportors updated!

7

Fundraising inspiration VOLUNTEER WEEK JUN

Why not run your fundraiser to coincide with volunteer week?

QUIZ Organise a quiz for friends and family at your local venue

Want to run a fundraiser but not sure where to start? Everyone needs a little inspiration sometimes to we’ve pulled together some ideas to get you started!

CHALLENGE

Take on a sporting challenge, why not sign up for a swim, run or even a sky dive

JARGON JAR Choose your most used phrases and watch the money mount up.

SWEEPSTAKE There’s always a sporting event to get everyone’s attention, from Wimbledon to the Olympics - run a sweepstake with colleagues and friends

EVENTS Use birthdays or important dates to ask for donations instead of gifts

BAKE

MATCH

Get your apron on and host a bake sale at work or school

Host a football or sports tournament and get the whole family involved 8

Planning your event

Once you’ve chosen your fundraiser idea, now’s the time to get planning - here are some things to consider

Confirm the who, what, when, where and how of your event. Finalise any arrangements.

Get in touch with us to tell us about your fundraiser. We can help to promote and support it with any materials you may need.

Think about how youre going to collect donations, do you need to set up a online page or will you be collecting cash.

Think about what you need to make sure your event is a success. Do you need to source tickets or is everything organised for you?

What’s your budget and what do you need to purchase in advance? Is there anything that could be donated by the local community to support your event?

Don’t forget to...

25p

£1

£1

Charities can claim back tax from HMRC that UK taxpayers have paid on their donations through Gift Aid. It makes the money you raise go further and doesn’t cost anything to you or your sponsors.

Each sponsor, eligible to pay tax, just needs to make a declaration at the time of giving.

9

Collecting your donations Set up your online donation page on our Just Giving page . All you donations will come directly to us and Giftaid is added on automatically should your sponsors choose to add it to their donation.

If your event means you’ll be collecting cash donations, you can either donate the amount online via Just Giving yourself, arrange to drop it off in person or send us a cheque (please don’t send cash by post) for the amount raised to:

You’ve got your idea, you’ve planned your event, now it’s time to arrange how people can support your efforts.

G N I S I A R D FUN bu r g h F o r S t re e t A ss

ist Edin

Who What When Where

First Name

Surname

Home Address

Postcode

Date

Amount

James

Smith

1 Street Assist Way

AB12 3CD

DD/MM/YY

£5.00

Street Assist SCIO Society Hall, c/o Gilmerton Community Centre, 27 Drum Street, Edinburgh, EH17 8RG If you would like a sponsorship form, please contact fundraising@streetassist.co.uk

10

Promoting your event Social Media Create posters and visual content to share.

Create a hashtag (#) for your posts to make them easy to find and encourage people to follow it.

Create and event on Facebook and invite your friends to it.

Update your followers on your progress and share your fundraising story.

Don’t forget to tag us @street_assist_edinbugh

You’re ready to go, now’s the time to spread the word to your family, colleagues and friends.

Word of Mouth

Email

Create a poster or leaflets to share with family and friends or ask to leave in local venues or shops.

Use a three stage email campaign: Announcement, Reminder and Thank You.

Contact local press outlets if your fundraiser is large scale or particularly unique.

Create an email poster to share round.

Make sure to tell everyone about your event and provide them with all the details.

Include your JustGiving link in your email signature.

Need some help with your posters and content?

Contact us and we can provide you with our posters and branding guidelines to help make your fundraising stand out.

11

The legal bit We need you and all your sponsors to stay safe while fundraising on behalf of The Trust. Please read the following guidelines carefully.

All fundraising activities must be legal. It is your responsibility to ensure that your event is run legally and safely. If you are running an event that involves the public, you will need public liability insurance. If children may be involved at your event, make sure they are accompanied by an appropriate adult and that any activities provided for them are properly insured and licenced.

Agreements & Licenses Some fundraising activities are restricted by law. If you are collecting money in a public place or going house-to-house/business-to-business, you will need a licence or permit from your local authority. See the relevant website for your local authority.

If you are planning a sweepstake, lottery or raffle, please see the guidance given by the Gambling Commission – because there are strict laws about these activities.

However, if you are holding a raffle that takes place entirely during a charity fundraising event at a single venue and tickets are not sold before or after the event, you can use cloakroom tickets and will not need a licence.

The most you can spend on prizes is £500 and £100 on costs. (If raffle prizes are donated, the value does not matter.)

12

The legal bit Food and Beverages If you are selling food, there should be facilities to prepare and serve food hygienically and safely. If you require more information, please contact your local health authority’s environmental health department or visit: www.food.gov.uk. If you plan to sell alcohol at your event, you will need a licence from your local authority. Most venues will have a licence, but if not, you may need a Temporary Event Notice.

Health and Safety Larger events will require you to organise enough people to help supervise who have been properly briefed about all the necessary information they will need. You will also need an appropriate first aider.

If you would like advice on health and safety, including risk assessments, please visit www.hse.gov.uk Please note that while we are extremely appreciative that you have chosen to raise funds for Street Assist Edinburgh, we are not responsible for organising, supervising or hosting your fundraising activity. All activities are at the organisers’ and participants’ own risk and Street Assist Edinburgh does not accept responsibility or liability for any loss, damage, death or personal injury arising from fundraising carried out on its behalf. Organisers should ensure that they have taken out appropriate insurance and carried out a full risk assessment.

If in doubt about specific points, please seek professional advice. Further information is available from The Charity Commission and the Chartered Institute of Fundraising

13

THANK YOU for choosing Street Assist Edinburgh

CONTACT US Amelia Waspe

www.streetassist.co.uk

FUNDRAISING AND MARKETING MANAGER

fundraising@streetassist.co.uk

amelia.waspe@streetassist.co.uk

0131 664 3411 Society Hall, c/o Gilmerton Community Centre, 27 Drum Street, Edinburgh, EH17 8RG

Scan this QR code, you'll find links to our website and donation pages.

Street Assist Edinburgh 2023 Street Assist Edinburgh 2024 (SCIO) Scottish Charity Number: SC047327

(SCIO) Scottish Charity Number: SC047327