Handbook 2016

ST. PHILIP’S EPISCOPAL SCHOOL

FAMILY HANDBOOK 2016 – 2017 St. Philip’s Episcopal School admission and financial aid policies do not discriminate on the basis of race, sex, or national or ethnic origin. Applications from all races and creeds are welcome.

The Reverend Dr. Mary E. Conroy Rector The Reverend Dr. Gregory B. Blackburn Head of School

This St. Philip’s Episcopal Church and School Handbook is published solely for the communication of school-related matters among members of the St. Philip’s Community. Its use for any other purpose is not authorized.

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MISSION STATEMENT St. Philip’s Episcopal School, the largest and most expansive outreach of St. Philip’s Episcopal Church, provides an excellent educational experience guided by outstanding professionals, in a safe, caring community. Our mission is to educate each child intellectually, physically and spiritually in an atmosphere of acceptance and inquiry.

PHILOSOPHY St. Philip’s Episcopal School is the educational member of the Parish of St. Philip’s. Therefore, the School and the Parish are integrally united in spirit and purpose. As an Episcopal School, we see ourselves as providing a strong academic program within the broad context of the values, traditions, and tenets of Christianity. It is in this context that the appreciation of the dignity and worth of every member of the community is nurtured. We recognize that many of its functions are extensions of family life and encourage parents to work in partnership with the School. How we teach, how we discipline, how we work and play together, how we strive toward common objectives, ultimately determines the quality of life of the entire school.

St. Philip’s Episcopal School has consistently sought to develop and to challenge its students since 1953. To accomplish this, the school provides a challenging, traditional academic program in a supportive environment. Teachers are dedicated to a view of the whole child, and are thus responsive to children as persons. We seek to awaken in each child a sense of himself or herself as a significant, creative, and responsible individual. We believe, therefore, that education works best through a program, which stresses intellectual, aesthetic, and physical development; social involvement and responsibility; and moral understanding. Our vitality as a School and our success with each student depend upon our ability to help each child recognize, appreciate and develop to the fullest of his/her potential.

Community is central to who we are. We are committed to assist families in their faith lives and journey, respectful of individual faith preferences. As one body in Christ church and school are blended in each other daily lives. As part of our mission to educate children their spiritual development and health is essential. Our rector and chaplain and all church resources are available to our school families to assist them during any crisis or to celebrate moments of great joy.

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TABLE OF CONTENTS Mission Statement Philosophy

Accreditation & Memberships………………………………………………………………. 4 School at a Glance……..........................................................................................................................4 Purpose of this Handbook……………………………………………………………............4 Students Expectations………………………………………………………………………. 4 Family Expectations …………………………………………………...……………………. 4

Policies and Procedures Fifth Grade Service Opportunity……………………………………………………..……....5 Admissions Policy…………………………………………………………………………... 5 Attendance………………………………………………………………………………….. 5 Arrival & Dismissal Times…………………………………………………………………... 6 Behavioral Dos & Don’ts…………………………………………………………………… 8 Birthdays……………………………………………………………………………………. 9 Cell Phones…………………………………………………………………………………..9 Charitable Giving…………………………………………………………………………… 9 Communication between School and Home…………………………………………………9 Discipline…………………………………………………………………………………… 10 Dress Code…………………………………………………………………………………..10 Emergency Procedures……………………………………………………………………… 11 Early School Care……………………………………………………………………………12 Extended Day Activities…………………………………………………………………….. 12 Facilities Use………………………………………………………………………………... 12 Health Plan and Policies…………………………………………………………………….. 12 Homework………………………………………………………………………………….. 16 iPad and Laptop Acceptable Use Policy……………………………………………………... 16 Lost & Found………………………………………………………………………………..19 Lunch……………………………………………………………………………………….. 19 Parking, Drop Offs & Pick Ups…………………………………………………………….. 19 Religious & Spiritual Life…………………………………………………………………….19 Re-enrollment………………………………………………………………………………..20 Report Cards & Evaluations…………………………………………………………………21 Safety……………………………………………………………………………………….. 20 School Supplies……………………………………………………………………………... 21 Visitors………………………………………………………………………………………21

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Accreditation and Memberships St. Philip’s is accredited by the following organizations: • Florida Council of Independent Schools • Florida Kindergarten Council • National Association of Episcopal Schools • National Association of Independent Schools.

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St. Philip’s School at a Glance • • • • •

Founded in 1953 Grades: PK-3 – Grade 5 Faculty and Staff: 46 Faculty with Advanced Degrees: 23% Operating Budget: $4 million

PURPOSE OF THIS HANDBOOK This Handbook was developed to answer many of the commonly asked questions you as family members may have during the school year. This handbook contains information about students’ rights and responsibilities; parents and students are responsible for knowing its contents. Please take time to become familiar with the information available to you on-line. It can be a valuable reference during the school year and a means to avoid confusion and misunderstanding when questions arise.

The school reserves the right to revise or amend this Handbook and the policies and procedures contained in it at any time. Significant changes will be distributed to students and parents as appropriate. If you have any questions about the handbook or any of its policies, please contact the school office.

After reading the Handbook, sign through the Magnus Health Website.

STUDENT EXPECTATIONS • • • • •

Students need to stress courtesy and consideration of others at all times, on campus as well as in classrooms.

Students need to give respect and honor to those in authority at all times.

Students should strive for self-control and try their best to cooperate with others.

Students need to conduct themselves with honesty and integrity at all times.

Students may not do physical or emotional harm to others.

FAMILY EXPECTATIONS • • • •

Expect kind, respectful, and mannerly behavior from all students, not just your own.

If you observe behavior inappropriate to St. Philip’s expectations, notify a teacher or administrator so they may address the situation.

Please follow all school rules and be a good role model.

Always show respect and courtesy to teachers, other families, and students.

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POLICIES, PROGRAMS & PROCEDURES FIFTH GRADE SERVICE OPPORTUNITIES In the fifth grade, the students have various opportunities to serve. They will be called to be acolytes during our chapel services, act as admissions ambassadors to represent St. Philip’s during our school tours and raise the American flag daily.

All fifth graders will have the privilege of leading our Wednesday Eucharist service and serving at the altar as acolytes. It is important that on the day the students serve they are prepared to do so. Those reading should have previously read the scripture reading assigned. Students must arrive on time to school and be ready to be an example to others of the proper behavior in our sacred space.

We at St. Philip’s have the honor of raising our American flag every morning and pulling it down at the end of the school day. This duty is performed on a rotating basis by fifth graders. The assigned students need to be at school at 7:50 a.m. to be eligible to perform this duty.

Student Ambassadors are fifth graders who speak to prospective families about their experience at St. Philip’s. Students are asked to write a paragraph about what St. Philip’s means to them, and deliver the message to our visitors during our Admissions School Tours. They also participate in greeting visitors and answering questions about the school from a student’s perspective. Student Ambassadors also assist our faculty during the Saturday admissions play-group visitations during the month of January.

ADMISSIONS PREFERENCE POLICY FOR PARISHIONERS, SIBLINGS, AND FACULTY

St. Philip’s Episcopal School Admissions Policy for Parishioners, Siblings of Currently Enrolled Students, and Children of Full Time Faculty and Staff St. Philips’ Episcopal School is committed to extending parishioners; siblings of currently enrolled students, and children of full-time faculty and staff a preference in the admission process.

Our preference policy is as follows: Applications from parishioners (first priority), siblings of currently enrolled students at St. Philip’s (second priority), and children of full-time faculty and staff ( third priority) are considered before applicants from the general applicant pool.

Qualified applicants from this group are given a preference for admission to St. Philip’s Episcopal School. Preference is not a guarantee of admission. Acceptance is subject to available space.

This priority is extended only to those parishioners, siblings, and full-time faculty and staff for whom St. Philip’s Episcopal School is a first choice. Students from this group entering PK-3 who have applied to another school will forfeit this priority and will be considered for admission together with the general applicant pool.

ATTENDANCE Punctuality is vitally important to a student’s education. This includes on-time attendance at all meetings, church and other school-related events. Family members are responsible for bringing their child to school on time. Families are requested to observe the school calendar and to arrange their children’s activities accordingly. St. Philip’s strongly discourages requests for children’s exemption from regular attendance. Students removed from class for personal family reasons find it difficult to compensate for the time lost and disruption of their routine courses.

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• • •

Absences: A family member should notify The School Nurse in the Main office between 8:15 a.m. and 9:00 a.m. to report an ill child who cannot attend classes.

Excused Absences: If a child must miss school for non-health reasons, permission must be obtained from the Head of School in advance.

Request for missed work: In order to get the student’s homework for the day a family member will contact the teachers via e-mail. The homework will be sent to the office where it will be ready by 3:00p.m.

The School is required by Florida law to take, record and classify daily attendance.

TARDINESS A student is considered tardy if he or she is not in the classroom by 8:15 a.m. for PK-3 through Grade 3, and 8:00 a.m. for Grades 4 and 5. After those times family members are required to go to main office to sign each student in and to obtain a tardy slip. A teacher will escort the student from the main office to the classroom/chapel. Please do not take children directly into the Chapel on Mondays, Wednesdays or Fridays.

ARRIVAL & DISMISSAL TIMES PK-3 ARRIVAL Arrival time is from 8:00 a.m. to 8:15 a.m.

All children must be accompanied by a family member to the PK-3 playground. On Wednesdays, family members must accompany children to the classroom for attendance purposes. Please do not take your child directly to Chapel.

No one may enter the classrooms before 8:00 a.m.

DISMISSAL Dismissal time is 12:30 p.m..

The gate by the cross will be open at 12:30 p.m., 2:00 p.m. and 3:15 p.m. for 15 minutes. Once the gate opens, please proceed to the preschool classroom and wait at the door until the teacher dismisses each child. Children who are not picked up at 12:45 p.m. will remain in the classroom in order to participate in Extended Day activities and/or Enrichment classes, which begin at 2:15 p.m.

Students not picked up by 3:20 p.m. will be signed into the After Care Program.

Pick-up outside of gate opening times will be at the main office. Your child will be brought by a teacher to the main office.

Once students have been dismissed, it is the responsibility of parents/guardians to supervise their children.

PK-4 ARRIVAL Arrival time is from 8:00 a.m. to 8:15 a.m.

All children must be accompanied by a family member to the PK-4 classroom.

No one may enter the classroom before 8:00 a.m.

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Dismissal time is 2:00 p.m.

The gate by the cross will be open at 2:00 p.m. and 3:15 p.m. for 15 minutes. Once the gate opens, please proceed to the PK-4 classroom and wait at the door until the teacher dismisses each child. Children who are not picked up at 2:05 p.m. will remain in the classroom in order to participate in Extended Day activities and/or Enrichment classes, which begin at 2:15 p.m.

Students not picked up by 3:20 p.m. will be signed into the After Care Program.

Pick-up outside of gate opening times will be at the main office. Your child will be brought by a teacher to the main office.

Once students have been dismissed, it is the responsibility of parents/guardians to supervise their children.

KINDERGARTEN THROUGH GRADE 3 ARRIVAL Arrival time is from 8:00 a.m. to 8:15 a.m.

No child is to be at school before 8:00 a.m. unless they have been signed into the Early Care program.

No child is to enter the classroom until the teacher is present.

Do not leave your child unattended.

DISMISSAL Dismissal time is at 3:15 p.m.

Gates will be open at 3:15 p.m. for 15 minutes. Once the gate opens, please proceed to your child’s classroom.

Family members are asked not to congregate outside the classroom door before dismissal time.

Students who are not picked up by a family member/guardian by 3:20 p.m. will be signed into the After Care program. Students will then be able to be picked up by the family member at approximately 3:30 p.m. when the After Care process is complete. Parents will be billed accordingly. (See “Extended Day Activities”).

GRADE 4 AND 5 ARRIVAL Arrival time is from 7:50 a.m. to 8:00 a.m.

St. Philip’s will be providing supervised drop-off for students in grades 4 and 5 from 7:50 a.m. to 8:00 a.m. at the fountain entrance. If your child has a younger sibling, he or she may be escorted to Early Care by his/her 4th or 5th grade sibling.

CLASS WILL BEGIN AT 8:00 A.M. No child is to be at school before 7:50 a.m. unless they have been signed into the Early Care program.

No child is to enter the classroom until the teacher is present.

Do not leave your child unattended.

DISMISSAL Dismissal time is 3:15 p.m.

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Gates will be open at 3:15 p.m. for 15 minutes. As a courtesy to the office staff, please wait at the gate to be granted entrance at that time. Once the gate opens, please proceed to the classroom. Family members are asked not to congregate outside the classroom door before dismissal time.

Students who are not picked up by a family member or guardian by 3:20 p.m. will be signed into the After Care program. Students will then be able to be picked up by the family member at approximately at 3:30 p.m. when the After Care process is complete. Family members will be billed accordingly. (See “Extended Day Activities”).

BEHAVIORAL DOS & DON’T’S • Bullying: St. Philip’s is dedicated to fostering an environment which promotes kindness and embraces differences among individuals. Bullying is the antithesis of St. Philip’s social culture. Bullying occurs when someone purposely hurts or frightens another person and the person being bullied feels unable to defend him or herself. Bullying generally involves three parties - the bully, the victim and by-standers. It can be subtle or obvious. It is strictly prohibited and will not be tolerated at St. Philip’s School under any circumstances.

Some examples of bully behavior include but are not limited to: • Spreading negative rumors about others • Keeping certain people out of the group • Making fun of the way another person looks, learns, speaks or acts • Cruel teasing • Making negative comments about race, gender, religion or other aspects of a child’s identity • Getting certain people to gang up on others • Making threats • Punching, shoving or physically hurting others • Cyber-bullying is when people bully each other using the Internet, cell phones or other technology. Some of these include: o Sending inappropriate or negative texts, tweets, emails or instant messages o Posting hurtful pictures or messages of or about others in blogs or on websites o Using someone else’s user name to cause harm or shame to that individual An incident of bullying by a child may result in the following: 1) Sent home for the day 2) Sent home for several days 3) Sent home permanently In certain instances, the family will be required to engage the school psychologist as a result of bullying behavior.

• Dishonesty: Dishonesty in any form is inconsistent with St. Philip’s standards. If misconduct is investigated, a student’s dishonest response will compound the disciplinary action.

• Possessing Contraband: Contraband refers to items that are considered unwholesome or inappropriate for students. This includes tobacco products, alcohol, drugs, weapons, fireworks, chains and other paraphernalia deemed inappropriate by the administration. Possession of such contraband may result in expulsion.

• Questionable Toys: No toy knives, guns, ropes, expensive or trendy toys or collectibles belong on campus.

• Plagiarism: Whenever a student uses ideas, words or the work of another (including, but not limited to computer sources, magazines, books, recordings, etc.) within his or her schoolwork, credit must be given to the source. If caught using unaccredited information, the student will receive no credit for the plagiarized assignment.

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BIRTHDAYS • • • • •

At St. Philip’s, birthdays are celebrated at simple, once-a-month parties. Parties may be held at lunchtime or at end of the school day.

Room mothers will coordinate birthday party with homeroom teacher and contact parents which children share their same birthday month.

Cupcakes and water only will be served at the monthly class parties.

Gifts are not permitted.

If parents wish to send out party invitations for parties outside of school, it is courteous to include all the children or all the boys/girls in the class.

CELL PHONES • • • • •

Students are permitted to carry cell phones at St. Philip’s, but they must be turned off completely and hidden from sight.

Students are not allowed to use cell phones during the school day.

Cell phones may be used prior to the start of school and after dismissal. They are not to be used inside classrooms or buildings without the expressed permission of a staff member.

If a student requires contacting a family member; they must do so under the supervision of a staff member using a landline only If a student takes his/her cell phone out, the phone will be taken away.

CHARITABLE GIVING: All charitable giving at St. Philip's is run through the Student Council. In the late spring of each year, after the new student council has been elected, the children and their advisors choose a list of charities to which the funds collected during “change for good” days are donated. At the end of the year, the total money raised is divided evenly and donated to the designated charities. The goal of this program is to instill a sense of social responsibility and awareness in our students.

COMMUNICATION BETWEEN SCHOOL AND HOME As we know, family member involvement enhances the academic performance of the student. There are different delivery methods of communications at St. Philip’s: • E-mails from the teachers, administrators and the School Home Association • Online portal: NetClassroom • School and class e-newsletters • School website • Telephone/voice messaging system • Family Member/Teacher conferences The St. Philip’s e-newsletter is an electronic newsletter to facilitate the flow of communication from the school to the home. Each Friday afternoon, the e-newsletter, containing messages and notices that relate to past and future activities and school policies and procedures, will be e-emailed to parents and posted on the school website.

The School and Home Association, school office, and community groups may use this communication system. All submissions are subject to approval and space constraints, and must be e-mailed to Lili Space by Thursday at noon to be included in the e-newsletter on Fridays.

The Church e-newsletter is also e-mailed to all St. Philip’s church parishioners and school families on Thursdays. It highlights the events and news of the Church and School community.

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DISCIPLINE

Teachers in Early Childhood work closely with children to help them learn and practice age appropriate behavior. In Kindergarten through Grade 5, students and teachers work cooperatively to develop a set of rules appropriate for each grade level. Consequences for breaking the rules are age and situation appropriate and are enforced accordingly.

ST. PHILIP’S DRESS CODE 2016-2017

Uniforms are to be purchased through Lands’ End (www.landsend.com). All uniform items are available at Lands’ End with the exception of the St. Philip’s plaid skort, preschool elastic waist shorts and the dress uniform burgundy stripe oxford. These items may be purchased at AA Uniform (www.aauniform.com).

Girls (PK-3 – Grade 5) Required Skort: Plaid #52, side button style (Purchased at AA Polo: Socks: Shoes:

Uniform.)

Short sleeve or long sleeve polo knit in white, burgundy, or hunter green with the St. Philip’s logo. All students in PK-3-Grade 3 must wear white shirts on Wednesdays for Chapel. Green shirts are worn when students are offcampus for field trips.

Solid, white, cuff socks (fold-over) Solid white, leather, rubber-soled, athletic shoes. Same color; discreet logo is acceptable; no color accents

Optional Polo Dress:

Green polo dress for PK-3 and PK-4 girls A St. Philip’s baseball cap, visor, or bucket hat with the logo is strongly encouraged for sun protection during P.E., recess and other outdoor activities.

Vest: Cotton, burgundy, V-neck, sweater vest with logo Sweater: Cotton, burgundy, button down, cardigan with logo Fleeces: Fleece, quarter-zip, pull-over fleece, or gray fleece peacoat with logo Sweatshirt: Burgundy, sweatshirt with logo Sweat pants: Burgundy sweatpants Tights: White cotton tights may be worn in cooler weather

Hat:

Boys (PK-3 – Grade 5) Required Short: Khaki, flat front shorts.

Polo: Short sleeve or long sleeve polo knit in white, burgundy or hunter green with the St. Philip’s logo. All Belt: Socks: Shoes: Optional Hat: 10 | P a g e

students in PK3-Grade 3 must wear white shirts on Wednesdays for Chapel. Green shirts are worn when students are offcampus for field trips.

Black (PK3, PK4, and Kindergarten may wear khaki shorts with elastic waistbands and no belt loops) Solid white, crew socks; no peds Solid black, leather, rubber-soled, athletic shoes. Same color; discreet logo is acceptable; no color accents

A St. Philip’s baseball cap, visor, or bucket hat with

the logo is strongly encouraged for sun protection during P.E., recess and other outdoor activities.

Vest: Cotton, burgundy, V-neck, sweater vest with logo Sweater: Cotton, burgundy, V-neck sweater with logo Fleece: Fleece quarter-zip pullover fleece Sweatshirt: Burgundy sweatshirt with logo Sweat pants: Burgundy sweatpants

4th and 5th Grade Dress Uniform (Required) (All students in Grades 4 and 5 are to wear their dress uniforms on Wednesdays for Chapel and for dress occasions.)

Girls’ Skirt: Solid Khaki A-line skirt Boys’ Pants: Solid Khaki flat front Oxford Shirt: Long sleeve burgundy stripe (Purchased at AA Uniform.)

Vest: Cotton, burgundy, V-neck, sweater vest with logo Tie: Striped gray and burgundy tie Socks: Girls – White triple roll Boys – black Shoes: Cordovan penny loafer Boys Belt: Cordovan

Make-up: Jewelry: Hair Bows: Hair:

Girls are not permitted to wear any make-up or nail polish to school.

An age-appropriate watch is permitted for both boys and girls as is a small chain. Girls may wear small, non-dangling earrings. All other jewelry is discouraged.

Bows must be in St. Philip’s colors: white, hunter, gray, green, burgundy, or plaid.

Hair shall be neat, clean and well groomed. Boys’ hair length should not touch the shirt collar and the sideburns shall not cover their ears. Uniform infraction notices will be sent home by the teachers when a hair cut is necessary.

EMERGENCY PROCEDURES •

Emergency Information Sheet: Family members must complete the emergency form on Magnus Health. to

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Emergency Phone Calls to Students: Family members are asked to limit phone calls to students to

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Emergency School Closings: In the event of a hurricane warning, please tune in to TV and radio weather

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Injuries: If a student is involved in an accident at school that results in serious injury, the school nurse makes

alert the staff as to who should be called in the event of an emergency when parents cannot be reached. This form also provides the school with the name of the family doctor. emergency situations only. These calls must be placed through the School Office. For non-emergencies, please do not ask the office to relay messages to your child during the school day. Likewise, students are not permitted to call home for any reason other than an emergency. Please see “Cell Phones” for details. bulletins. St. Philip’s School follows the same guidelines as the Miami-Dade County Public School System regarding the closing of schools. School information is broadcast regularly along with hurricane alerts. St. Philip’s parents are notified of closings and re-openings by our automated phone system. Family members must make certain the School Office has updated contact phone numbers.

every effort to contact the family members. If the injury requires immediate attention, a member of the staff accompanies the student to the Emergency Room at Miami Children’s Hospital or contacts 911, as is appropriate.

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EARLY SCHOOL CARE As a convenient service to family members, Early School Care is available from 7:30 a.m. to 8:00 a.m. each morning.

There is no charge for Early Care.

EXTENDED DAY ACTIVITIES St. Philip’s offers After School Care and Enrichment Programs. These are available for students in PK-3 through Grade 5.

Please visit the school website for more information.

PK-3 Extended Day – Designed for PK-3 children, the optional PK-3 Extended Day Program provides activities each day between 12:30 p.m. and 3:15 p.m. daily. The hourly fee is $8.00 and it is billed monthly. The Extended Day Activities sign-up sheets are located in the PK-3 classroom. Upon leaving school, each child must be signed out of Extended Day by a parent or authorized person.

After School Care: The hourly fee is $8.00 and it is billed monthly. Students in Kindergarten through Grade 5, who are still at school at 3:20 p.m. will be brought to After Care. Students will be billed according to the following: from 3:20 p.m. to 4:00 p.m. one hour, and by the half hour thereafter.

PK-3 Extended Day begins at 12:30 p.m. All students must be picked up by 6:00 p.m. A $25 fee will be charged for students who remain in After Care after 6:00 p.m.

After School Enrichment: As an extension of St. Philip’s Episcopal School After School Program, Enrichment classes are designed to complement a rigorous day of academic learning. By providing students with invaluable opportunities to explore, play and learn, Enrichment classes help nurture students' creative and extracurricular interests. These classes enhance a student's education by bringing new concepts to light or by using old concepts in new ways. Activities are fun for the student, but they also impart knowledge.

We offer a myriad of exciting after school enrichment classes for students in PK-3 through Grade 5. Some of the most popular activities include Soccer, Spanish Olé and Olecito, Clay, Tennis Clinic, Running Club, Drama, Karate, Violin, Cooking Classes, Science, Archery, Lacrosse, and Golf.

PK-3 students that participate in enrichment classes and stay in Extended Day will be charged $8.00 per hour from the time Extended Day begins at 12:30 p.m. until 2:15 p.m., when Enrichment program begins. Parents always have the option to pick up PK-3 students at 12:30 dismissal and return to school for enrichment start time.

Students in Kindergarten to 5th grade, who stay in aftercare and participate in a 4:30-5:30 p.m. enrichment class, will be charged $8.00 per hour for aftercare from 3:20-4:30 p.m.

The Enrichment program has been automated for ease of use. Family members sign up and pay for their children online for the different programs. All balances must be paid prior to the start of the Enrichment program.

FACILITIES USE

Our campus is a busy place used by school, parish and outside groups on a regular basis. In order to accommodate as many events as possible, any and all spaces to be used for meetings, gatherings, and special events should be booked by completing a BLUE SHEET in the main office well in advance of the event. In the BLUE SHEET please be sure to include the contact person(s), starting and ending times, as well as any special set-up requests. No event should be publicized until a BLUE SHEET is completed and a confirmation received. For assistance contact the main office.

HEALTH PLAN & POLICIES “Faithfully Committed to Excellence”

At St. Philip’s Episcopal School, we are determined to educate your child academically, spiritually, and physically. First and foremost, it is required for our students to be vaccinated according to the recommended Florida Department of Health schedules in order to attend school. We also require an updated Health Form annually (the 3040 form) in order to attend school. A school nurse is on campus throughout all regular school hours, 7:50 AM-4:00 PM. Aftercare staff is trained in First Aid Care, CPR, and is aware of all the documented allergies on campus.

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Nutrition and exercise are both highly valued at St. Philip’s. We are firm believers that a healthy snack and lunch, accompanied by a successful recess, will develop stronger minds and bodies.

School Nurse Protocol This is a staff position that reports to the Head of School. This position is responsible for assisting and educating the students and employees in the promotion of health and the prevention of illness. Additionally, the nurse is responsible for appropriately dealing with the ongoing and emergency health needs that student and employees may present.

Essential Duties and Responsibilities (Operation of the School Health Clinic): • Maintain and revise applicable student health forms as required by the state of Florida or by School Policy.

• Recognize the need for updated immunization forms, physicals, emergency contact forms, and advise the family members.

• Review each student’s baseline health data • Maintain up-to-date infirmary and medication log and complete Incident Reports as applicable.

• Administer daily medications as needed and emergency medications.

• Only administer medications that have been signed and approved by both the student’s family members/legal guardian and physician.

• Assess and appropriately treat illnesses and injuries presented by students o Make sure that each student is escorted to and from the clinic with either another student or another teacher. o If a student needs to be sent home, it is the School Nurse’s responsibility to contact the family member or legal guardian. o If the student is being sent home, the student will remain in the infirmary until he or she is picked up, unless the school nurse uses her best medical judgment and allows the student to wait in class. If the student does stay in the infirmary, the teacher will be contacted via intercom to inform them about the child. The belongings of the child will be sent up to the clinic by the teacher or retrieved by the school nurse. o If any injury occurs on the playground, the school nurse is required to report to the site of injury.

• Provide emergency care as needed.

• Provide health counseling to students, employees, and families.

• Plan health-related programs for students and employees.

• Collaborate with school administrators and family members regarding health issues that impact the students’ well being and academic performance.

• Serve on health related school committees.

• Perform and other duties requested by the Head of School.

Health Forms Throughout the course of the school year, family members will be receiving updates and notifications to when your health forms, both the 3040 and 680 (yellow and blue) forms, are going to expire. Family members will receive e-mails six to eight weeks in advance to allow sufficient amount of time to schedule an appointment with their Primary Care Provider.

Please note that the annual physical form (the 3040, yellow form) is required annually. The vaccination form (the 680, the blue form) is required until the vaccinations are complete.

Any student that does not turn the requested health form in on time will be asked to stay at home until that form is turned into the school nurse. There are no exceptions. It is the parents’ responsibility to attain and submit current Department of Health Forms and submit the forms to Magnus Health.

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Magnus Health: Magnus Health is a web-based Student Medical Record that is used at St. Philip's Episcopal School. Magnus Health's primary focus is streamlining the collection and secure storage of student health information. All medical forms and vital health information must be filled out and logged into Magnus Health Portal. Any questions regarding Magnus Health, please contact the School Nurse.

Illness Children who are sick with signs of discomfort or a communicable disease should not attend or stay at school. In the event of a life-threatening emergency, 911 will be called first, a family member will be called. When a child becomes ill during the school day, but does not require immediate medical help, a determination will be made by the St. Philip’s Nurse if your child should be sent home for discomfort that may prevent him/her from participating in school activities or for a suspected disease.

Signs and symptoms of discomfort that may necessitate exclusion from school include but are not limited to the following1.

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Abdominal pain Headache Nausea Sore Throat Body aches Prolonged Crying Persistent coughing

Signs and symptoms of a suspected communicable disease which would require exclusion from school include the following.

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6.

7.

Severe or persistent coughing, causing your child to become red in the face or a cough with a whooping sound.

Difficult or rapid breathing Stiff neck Diarrhea Vomiting Pink eye Exposed open lesions

Return to School A fever is defined as an axillary temperature of 100.0 F or higher or an oral temperature of 100.4 F or higher. Children who are sent home with fever should be afebrile for 24 hours before returning to school.

Also, children diagnosed with Strep throat should be on antibiotic treatment for 24 hours before returning to school.

The school Nurse will also determine whether a note from a Primary Care Provider is required in order for your child to return to school regardless of the condition.

Accident Insurance: All students are covered by a supplemental accident insurance policy carried by the school.

Allergy Action Plans and Epi-Pens Any student with a food or medication allergy must turn in an Allergy Action Plan at the beginning of every school year.

There are no exceptions. If the student’s Allergy Action Plan remains the same every year, the student’s pediatrician or allergist must still complete the Allergy Action Plan annually. Please remember to include an updated picture of the student annually on the form, as it requests. If the child’s pediatrician prescribes an Epi-Pen, we require two Epi-pens per child; one epi-pen for the school infirmary/clinic and one for the child’s classroom. Any other medication required for the child (ex. Benadryl and Zyrtec) must be turned into the school nurse as well.

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Medication Administration The school nurse is not permitted to administer prescription or non-prescription medication without written medical authorization. The Authorization for Medication Form will be available via Magnus Health. Please remember to bring this form to your pediatrician during your annual visit or before the academic school year begins.

Field Trips When field trips are planned for a particular class, a family member’s consent form is sent home for family members to read, sign and return to the classroom teacher. The family member consent forms will include a description of the trip with pertinent information. A child may not go on a field trip unless the school has received this family consent, as well as authorization for medication forms if required. Most field trips require a bus that is contracted and paid for by the school.

If you have any questions, please contact the Room Mothers or the main school office.

When the children are off campus for a school field trip, the following actions are taken. The teachers will have a basic first aid kit along with any epi-pens for the children in the class. All teachers have been trained on how to administer an epi-pen in the case of an emergency. The Emergency Contact information is also taken for each child. With our Magnus Health student-based medical log, each child is assigned a Magnus 911 card. Each card has a number specific that links to your child’s medical information. In the case that an emergency occurs while off campus and 911 is called, Fire Rescue will get the Magnus 911 card where they can pull up the child’s information from the ambulance and this can be used in the Emergency Room as well. Of course, family members will be contacted in the case of an emergency.

Accident/Incident Reports A teacher of the school nurse will fill out an accident/incident report in a situation involving more than normal first aid treatment. The reports will be kept in their medical files for their duration as a student at St. Philip’s Episcopal School.

Parents will be notified of the accident/incident via phone. If parent cannot be reached via phone, an e-mail will be sent out.

Lice Random head checks may be conducted during the school year. Any child with lice or nits will be sent home, even if only one nit is found. Children are not allowed back at school until a primary care physician or medical professional has certified that the child is lice and nit free. A written note will be required permitting the child back to school.

Birthday Parties One cupcake, water, and fruit per child are permitted during monthly classroom birthday parties.

Holiday’s/Special Events For holidays and special events, each room mom will distribute a sign up sheet for snacks, paper goods, etc. This will reduce the chance of bringing in multiples of the same sweet or savory snack.

Snack Program Snack is provided for PK-3 through 3rd grade. A variety of minimally processed and organic snacks will be administered to the children daily. Please do not bring snacks from home. Allergies and food sensitivity are considered in planning the menu for snack. Alternatives will be given to the children with any food allergies or sensitivity.

Food and Candy Distribution at School During normal school hours St. Philip’s teachers and staff will distribute no food, candy, or edible items to the children.

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HOMEWORK Beginning in Grade 1, there will be daily homework assignments. Parents are encouraged to check that their child’s assignments are completed each day. The following chart suggests average amounts students should accomplish nightly.

Grade 1: 20 minutes Grade 2: 40 minutes Grade 3: 1 hour Grade 4: 1 hour, 20 minutes Grade 5: 1 hour, 30 minutes If a student has worked the amount of time and is not finished, stop the child and do not work past that time.

This will assist the teacher to manage the amount of homework and the rate at which the student works. The student will not be penalized for lack of completion.

Daily reading time assigned by the homeroom teacher or librarian for the purpose of fostering a love of reading is not included in the time frame allotted to each grade.

For rules regarding missed homework due to absence, please see “Attendance”.

iPAD AND LAPTOP ACCEPTABLE USE POLICY

The use of the internet is a privilege, not a right, and access entails responsibility. Inappropriate use of the internet will result in the cancellation of those privileges. The faculty will deem what is inappropriate use and their decision is final. The school may close a student account at any time. During school, teachers will guide students toward appropriate material. Outside of school, families bear the same responsibility for such guidance when using the Internet. Parents shall hold St. Philip’s Episcopal School harmless if their child(ren) reads, views, or hears objectionable material.

The students of St. Philip’s Episcopal School are expected to abide by the accepted rules of network etiquette. These include (but are not limited to) the following:

Acceptable Uses: • • • • • •

To conduct research.

To access unique resources.

To participate in collaborative projects.

To communicate broadly and effectively.

To publish work.

Create appropriate content and or 3D objects.

Unacceptable Uses: • • • • • • • • • •

Using ones iPad, and or desktop computer without a teacher or adult present.

Using the Internet without a teacher or adult present.

Posting anyone’s name personal information on any website or online document without proper adult consent.

Sending, displaying, or sharing offensive messages or pictures.

Using obscene or hurtful language.

Intentionally damaging iPads, and or desktop computer systems or network systems.

Obtaining access to another’s folders or files without proper consent.

Using another students or faculty password.

Obtaining and using another student’s email account.

Vandalizing hardware or software – vandalism is defined as any malicious attempt to destroy hardware or software.

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• • • •

• • •

Attempting to access resources that are restricted, confidential or privileged.

Attempting to disrupt the networks or Internet access.

Causing damage to, or changing the operation or design of the iPad. (adding unauthorized applications, images, and or changing the operation of the iPad.) Making contact with anyone online that is not known to you, the school, and or your family members. This includes any application, which might contain a messaging component. All students must get family members’ consent and school consent before communicating online, Plagiarizing information found on the Internet or using another person’s work, as it was your own.

Accessing social networks such as, but not limited to Facebook, SnapChat, Twitter, Pinterest etc., in any way that is not instructor led. ** Installation of unauthorized software (Apps) or download of unauthorized files on iPads.

The preceding list is not an all-inclusive list of inappropriate uses and activities. Violations will result in a loss of access as well as other disciplinary actions.

Please read St. Philip’s Episcopal Policy pertaining to Social Networking Sites.

Social Networking Sites as it pertains to its use by St. Philip’s Episcopal School Students and Faculty.

With the increasing popularity of Social Networking websites such as Facebook©, Instagram©, My Space©, and Twitter© comes the added responsibility of protecting students, faculty and the institution from improper use of such websites.

Most social networking websites prohibit the use of their services to anyone under the age of 14. These restrictions make the use of social networking sites by students prohibited by both the St. Philip’s Acceptable Use Policy and the AUP of the websites.

While some family members have embraced social networking and often post pictures of their children on social media sites, other family members prefer to remain private and not engage in social networking. Therefore, as a matter of policy, anyone posting any pictures from school or school-related functions must obtain consent to such posting from the parents of any and all children appearing in the picture. If such consent cannot be obtained, then the picture should not be posted. Any parents who do not want their children’s image included in official St. Philip’s media, including social networking sites, should ensure that they have completed and signed the appropriate forms in the office.

Social networking websites can however be a powerful and useful tool for an institution such as St. Philip’s. The Development department for example could use a site like Facebook© to create an alumni communication tool. The church communication team offer both Facebook© and Twitter© as communication portal to their parishioners. This does however give the institution the responsibility of setting up guidelines for the use of social networking websites and adhering to any family member or parishioner’s request to not allow the posting of their child(s) image.

Social Networking Websites Guideline •

Faculty and staff must first get permission from the head of school to setup or use any social networking website that represent St. Philip’s Episcopal Church & School.

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Social networking sites used for the purpose to educate St. Philip’s students must be supervised by a Teacher and/or authorized staff member. Such websites must adhere to guideline above.

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Approved Social Network website cannot contain images of any St. Philip’s School students without the written permission of that students, family members and/or guardian.

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•

Due to the age restrictions set forth by the social networking websites, students at St. Philip’s Episcopal School are not permitted to view or gain access to any social network websites.

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Any approved social website deemed inappropriate by the head of school after its approval has been granted must be removed immediately.

Policy and Procedure for Rule Violations: First Violation: Student will be given a verbal warning.

Second Violation: Student will lose technology time for 1 (one) school week. Technology related assignments must be completed before or after school class.

Third Violation: Any violations after the second time will result in immediate removal of user name and password from St. Philip’s network. Student will also not be allowed to bring his/her iPad to school for a length of time determined by the Head of School and or Technology Director. Student will have to complete all technology related assignments in the main office during his or her recess time or as the teacher sees fit.

Any violation requiring the reimaging of an iPad will result in a $25.00 fine per instance.

Any violation that involves misuse of email can result in temporary or permanent loss of email privileges.

Email consequence to be determined by Classroom Teacher, Technology Director and Head of School.

St. Philip’s reserves the right to change the level of consequence per violation depending on the severity of a rule violation.

Policy and Procedure for Repair and Lost iPads. (Only applies to 4th and 5th grade students who have purchased their Ipad directly from St. Philip’s, where Apple Care was purchased along with the iPad.)

Technology such as iPads are a valuable and expensive tool. It’s because of this that St. Philip’s has partnered with Apple to ensure that our technology is of the best quality. As with all electronics, service or repair is sometimes unavoidable.

Apple offers St. Philip’s service contracts, which maintain our technology in good working order for its life at St. Philip’s.

If for any reason a student’s iPad were to require service, St. Philip’s will provide the student with a loaner for the duration of the students iPad visit to the repair center.

Students are responsible for notifying the Technology Department of any damage either intentional or by accident that the iPad might have suffered. If a iPad is deemed damaged by the improper use or the installation of Software(app), the student will be issued a citation as per the St. Philip’s policy and procedures for rules violations.

If an iPad is misplaced, the student needs to notify his/her teacher immediately and also notify the Technology Department so that we can begin an inquiry. If the iPad is not located, the Technology Department will notify the proper authorities and file a lost or stolen item report. Students who lose their iPad must replace the lost item in a timely manner.

Acceptable Network Use on Non-School Hours From time to time students will need to access materials only available via the St. Philip’s Network. (i.e. Accelerated Reader) At no time shall a student be allowed to come onto the campus unattended. If visiting the campus on non-school hours students must only go to accessible areas of the campus such as the fountain area. All materials and or content accessed on non-school hours are the sole responsibility of the adult in charge of supervising the student.

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LOST & FOUND The Lost and Found Box is located under the portico. Please have your child check the box for lost items. It is vital that all items brought or worn to school be labeled. Once a month unclaimed items will be donated.

LUNCH Lunch will be provided from Monday through Thursday for the entire school year by Chef Richard Inc. No lunches from home may be sent during those days. Chef Richard believes that developing good eating habits and learning about nutrition should start from early childhood. He has created a nutritional program for children over seven years ago and has been perfecting it ever since. Menu and Juices change daily.

Pizza will be served on Friday and may be purchased at the beginning of the year. Pizza Friday is not mandatory.

PARKING, DROP OFFS & PICK UPS • • • • • • •

No parking is permitted in front of the campus on Coral Way No U-turns or left turns are permitted in order to park on Andalusia Avenue Do not block any driveways near the school Do not park in front of the school dumpster or the Richards House driveway Do not leave valuables in your car while dropping off or picking up your child Students in Grades 4 and 5 may be dropped-off at the fountain entrance beginning at 7:50 a.m. to 8:00 a.m. If your child has younger siblings, they may be escorted to Early Care by their 4th or 5th grade brother or sister.

No child will be permitted to go home with another child or a non-authorized person unless written arrangements have been made with the main office. The main office will notify the classroom teacher of these arrangements.

RELIGIOUS & SPIRITUAL LIFE

Since its beginnings in 1953, St. Philip’s has been committed to the moral and spiritual development of its students and to the education of each child as a whole. In enrolling their children in St. Philip’s, parents can be assured their children will be educated in an inclusive environment where the values and ideals of Christianity are fully integrated into the School’s practices and daily life.

Attending to the spirituality of our children is an essential part of our mission. Therefore, at St. Philip's, we offer Sacred Studies classes once a week. Children are taught about God's unconditional love, Jesus Christ's ultimate sacrifice for us, and gift of redemption in an age appropriate format and context. We use the Godly Play curriculum, an imaginative approach to working with children that supports, challenges, nourishes and guides the children's spiritual quest. Through the different lessons, we offer the children the language, permission and understanding to express and enjoy the experience of the mystery of the presence of God in their lives. Our goal to nurture children to grow in grace reflected in their standards of loving and responsible behavior.

Students at St. Philip’s will participate in spiritual activities including but not limited to the following: • Regular participation in weekly chapel services and morning prayer on Monday and Friday • Morning prayer in the classroom and grace before meals • Community service and outreach programs • Chaplain available to students and families

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Chapel Etiquette We welcome all our students’ families to all of our chapel services. We ask all present in chapel to remember that this is our sanctuary, our place of worship, and as such should be treated with respect and reverence. Our students are asked to observe silence as they enter/exit the sanctuary. Music is being offered for a time of reflective silence while our service begins. This special time provides them an opportunity to develop a deeper spiritual life. We ask that families visiting follow this practice and serve as role models to our students.

RE-ENROLLMENT Current families will receive emails prior to the start of re-enrollment that include all relevant information, including tuition, fees, important dates and process information. All student balances must be current in order to receive reenrollment information, no exception. Invitations to families for re-enrollment are at the discretion of the Head of School.

Re-enrollment will usually occur in late-January/early-February for a one-week period. There will be no extensions after the re-enrollment deadline. All re-enrollment forms and fees must be received on the last day of re-enrollment no later than 3:00 p.m.

If there is a need for cancellation after re-enrollment, for any reason, or if the student is dismissed by the school, financial adjustment shall be made according to the following schedule: IF ENROLLMENT IS CANCELLED

FAMILY RESPONSBILITY

Between Re-enrollment Date and March 15th March 15th through July 1st After July 1st

Re-enrollment fee 50% of annual tuition and fee 100% of annual tuition and fee

To be effective, the Director of Admissions must receive in writing the cancellation of enrollment.

REPORT CARDS & EVALUATIONS At St. Philip’s, assessments are completed at various times throughout the year. We believe that one of our most important responsibilities is to glean information from these assessments to help guide and further plan instruction for our students.

•

Report Cards: Current Grades and/or skill sets may be viewed daily on line from PK-3 through Grade 5.

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Grading Scale PK-3 to Grade 3

Report Cards may also be viewed at the end of each term, in January and June.

SS PW PS NS NA

Shows Strength Progressing Well Progressing with Support Needs Strength Not Applicable

Grade 3 – Grade 5 A+ A AB+ 20 | P a g e

100 99-94 93 92

B BC+ C CD+ D DF

91-87 86 85 84-80 79 78 77-71 70 <69

Family Members-Teacher Conferences: Parents will have the opportunity to meet formally with teachers twice a year during Parent-Teacher Conferences days held at the end of October and April.

Teachers or parents may schedule additional conferences throughout the year as needed. Please respect the rule that no member of the school staff is to be called at home. Teachers and administrators may be reached by calling the main office or by email. Please do not sent text messages to teachers on their personal cellular phones.

All balances must be paid in full in order to review report cards each semester/or for transcripts to be mailed. In the Fall, 5th grade students will join their parents/teachers conferences. In the Spring, 4th grade students will join their parent/teacher conferences.

SAFETY The security and safety of your child is our number one focus at St. Philip’s School.

• • • • •

No child should ever be left unattended. Morning arrival takes place only in the drop-off areas. Staff is always on hand to supervise the safe entry of each child into school.

The drop off area must be kept free at all times to allow for entry of emergency vehicles. Please park in the designated parking areas. (See “Parking, Drop Offs and Pick Ups”) Fire drills and Butterfly drills (strangers on campus) are conducted on a monthly basis.

All playground equipment is inspected, logged and repaired on a regular basis.

All classrooms and bathrooms remain locked through out the school day. The school gates are locked except at drop off and pick up times. To access the school, please ring the bell at the main gate and proceed to the main office.

SCHOOL SUPPLIES Supplies will be supplied by the school.

VISITORS Parents or guardians are always welcome at St. Philip’s. Those who wish to visit the campus during school hours are asked to follow these guidelines: 1. Make an appointment: If you are coming to see an administrator or a faculty member, please call to make an appointment in advance.

2. Check in the main office: When you arrive on campus, please report directly to the main office for authorization.

If you need to proceed from there to any other part of the campus you will be issued a school visitor pass. The pass must be worn at all times while on school premises.

3. I.D. Check: If you are asking to see your son or daughter, please do not be offended if you are asked to show identification. This is a safety measure intended to protect your children.

4. Please Note: For the safety and security of our students, anyone seen on campus during school hours without a visitor badge will be reminded to obtain one or asked to leave campus.

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