Qualitative Risk Analysis Matrix - Level of Risk
STORYFEST REGIONAL FESTIVALS – RISK MANAGEMENT PLAN
To be compiled by the Organising Staff Member
Level of Risk Descriptor Description
Extreme risk Very High risk
H High risk
(possible)
(unlikely)
(rare)
Activity not to be undertaken. Detailed research and management planning at senior levels.
Detailed research and management planning at senior levels.
S Significant risk Senior management attention needed.
M Moderate risk Management responsibility must be specified.
L Low risk Manage by routine procedures.
EVENT: Storyfest Regional Festivals (West Moreton – 22 to 24 July 2026; Darling Downs – 25 July 2026;South West – St George 31 August 2026 to 2 September; Out West – Longreach 9 to 11 September 2026)
COMPILED BY: Gabriella Lennon and Andrea Lewis
Lack of Safety Planning and Logistics
• Conduct Risk Assessment in collaboration with all staff involved and compile a Risk Management Plan.
• Distribute finalised Risk Management Plan to all staff involved.
• Collaborate with all key stakeholders to ascertain logistics of the Event including emergency procedures that may arise.
• Ensure all contractors providing services at the Somerset Storyfest Festival have completed Contractor’s Agreements, are fully licensed and insured for Public Liability and WorkCover.
• Plan site for location of venues and service providers.
• Brief all staff and students in the procedures and expectation of the event.
• Induct all volunteers as to safety procedures during the event.
Slips, Trips or Falls
Lack of supervision
Unwanted visitors / guests
Armed Intruder; Acts of Aggression
• Property is regularly maintained and identified trip hazards are rectified in a timely manner.
• Excess materials to be stored out of the way.
• Logistics staff set-up stalls, marquees, tables etc to ensure safety hazards are dealt with.
• Electrical cords and cables are set-up to ensure no trip hazards are created.
• Staff and Volunteers have been made aware that they need show caution in and around the venues.
• All students 15 years and under must be supervised as by an adult whilst located at the festival site.
• If any minor is suspected of abduction, notification must be given to festival organisers immediately and implementation of an Amber Alert within the Festival site will be conducted.
• Police notified by Festival organiser
• Students being left unattended, should be directed to the Information Office, whereby school/parents will be notified.
• Security staff will be on site. Students will be directed indoors, and doors closed
• Supervising staff and volunteers to monitor festival venue
• All staff and Volunteers to monitor venues and be vigilant during the celebrations.
• Any anomalies to be reported to the event organisers immediately.
• Lock Down procedures to be implemented in the event of any acts of aggression.
• Police to be contacted immediately on 000
Attack from Live Animals (Dogs)
Vehicle colliding with pedestrians
Lack of Communication
• All dogs must pass a 10-point Dog Team Accreditation Test
• All dogs on a lead at all times
• Dogs are never left unattended
• Liaise with logistics to ensure a safe set-up and pull-down of all venues.
• Reduce access to venues during event.
• Designated drop-off points and collection points outside venue sites
• Conduct Risk Management in collaboration with all other attending staff members.
• Ensure all staff are in possession of the final documentation.
• Volunteers must have mobile contact on-hand.
• Pre-event training and inductions are scheduled for all staff and volunteers.
• Collection of cash is always supervised by two members of staff
Financial
Theft of takings and/or merchandise
• Insurances are in place
• Staff screening;
• Staff training;
• Defibrillator located at venues;
• Event staff are trained and qualified in First Aid procedures;
Heart Attack, Epileptic Seizures
• First aid facilities are situated in close proximity to festival site;
• In extreme emergency – Call 000 for emergency services.
• Refrigeration provided and correct food handling guidelines as per Longreach Regional Council Regulations will be followed.
• A copy of each vendors Food Licence will be on show at their stall
Food poisoning/allergies
Lack of medical notification
• Individuals who suffer anaphylaxis should carry their own EpiPen’s and in the event of a contamination, immediate attendance at the onsite first aid office
• Food vendors should display signage to indicate ingredient content of food items. “May contains traces of Nuts”; “Contains Nuts”; “Gluten Free” etc.
• All events staff trained in first aid
• Any medical casualties will be referred to Information office.
• Any medical incident involving known allergies and/or illnesses will be identified and treated at the Information office.
• Visiting students under control of their school’s supervising staff.
Minor Cuts, Scrapes and Grazes
• First Aid area located within information office and noted on event maps.
Spread of infectious illnesses / lack of hygiene
Emergency/Evacuation
• Festival goers showing any sign of illness MUST NOT attend the festival. All teachers attending with students will be sent information of symptoms relating to COVID-19
• Hand sanitiser available at all venues, bookshop and cafés
• Signage reflecting good hygiene practices will be displayed throughout the festival site
• Increased cleaning roster for festival duration
• All volunteers inducted and briefed on emergency/evacuation procedures
• Specific Festival procedures are in place for all guests at venues.
• All guest and visitors to follow the instruction of Event staff
• Ensure vehicle is serviced prior to departure
• Ensure roadside assistance is current prior to departure
Vehicle Safety
Travel
Staff Well-being and health
• Ensure spare key travels in separate vehicle
• Ensure all staff have been inducted on vehicles
• Ensure all staff have current driver’s licences
• Monitor Driver’s fatigue
• Ensure all staff have clear indication of expectations
• Ensure all staff have rostered time off
• Ensure monitoring of Staff hours and health
• Monitor weather conditions
Weather
• Ensure staff are provided appropriate breaks in extreme heat/cold conditions
• Provide all staff appropriate clothing including footwear
COMPILED BY Gabriella Lennon
AUTHORISED BY Andrea Lewis
MONITOR CONTROLS
Driver’s Fatigue – no more than 2 hours between breaks
Staff Hours, Well-Being and Health Weather Conditions
DATE: 12 November 2025
DATE: 12 November 2025
DATE: / /2025
REVIEW and
ADDITIONAL RISKS Travel Schedule attached
DATE: / /20