Sample Proposal - Wilson Butler Architects

Request for Proposal

Webster University Performing Arts Master Plan Study February 1, 2018

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TABLE OF CONTENTS 1.

Cover Letter

2.

Firm Overview

3.

Project Understanding & Approach

4.

Relevant Project Experience

5.

Project Team

6.

Fee Proposal

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SECTION NO.

ONE Cover Letter

LET US INSPIRE THE NEXT GENERATION. Through spaces where they can be Amazed. Inspired. Even Enlightened.

We partner with our client to shape uncommon experiences unique to each community, student and campus.

February 1, 2018 Dr. Elizabeth J. Stroble, President Webster University 470 E. Lockwood Avenue St. Louis, MO 63119-3141

Re: Performing Arts Master Plan Study, Webster University

Dr. Stroble and Steering Committee Members, Wilson Butler Architects (WBA) is pleased to submit for your consideration the following qualifications and fee proposal for a new vision for the LorettoHilton Center for the Performing Arts at Webster University. When we first received your one-page RFQ/P, we were pleasantly surprised. In contrast, we are often the recipients of lengthy requests that seem to be more about filling out forms instead of getting to the true crux of the matter – determining the best, most qualified firm and team to guide you through your challenging project.

We are a firm unique in our focused dedication to architecture for the arts. Our projects span a wide-range within this specialty area, including new and renovated educational arts facilities dedicated to students of the performing arts, civic performing arts centers, the restoration and expansion of historic theaters and the design of state-of-the-art entertainment venues. With this singular focus, WBA can bring to our clients an unsurpassed wealth of knowledge regarding this complex building type, while successfully leading multiple constituent teams and projects from programming/master planning through design and construction/occupancy.

We understand the challenges that are at the core of the building type, the concerns of multiple stakeholders often involved, and how to design for the future of the performing arts on the Webster University campus. To achieve this goal, the process and subsequent solutions will require extraordinary attention, and innovative thinking to clarify and translate the visions of Webster University, the Repertory Theatre of St Louis, and the Opera Theatre of St. Louis. It demands a team completely familiar with bringing complex projects to fruition under the constraints of time and budget. Uncovering elegant, functional solutions is what we do.

We are enthusiastic at the prospect of working with Webster University, the Repertory Theatre of St Louis, and the Opera Theatre of Saint Louis and are prepared to begin immediately on your exciting project.

Sincerely,

70 Federal St., 5th Floor Boston, MA 02110 P: 617.720.7127 wilsonbutler.com

Scott C. Wilson, AIA Paul Vaivoda, AIA, LEED AP BD+C Director, Wilson Butler Architects Senior Associate, Wilson Butler Architects scw@wilsonbutler.com pv@wilsonbutler.com

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SECTION NO.

TWO Firm Overview

Main Theater - Mein Schiff 6

Firm Overview

Wilson Butler Architects 70 Federal Street, 5th Floor Boston, MA 02110 P: 617.720.7127 F: 617.720.7128 www.wilsonbutler.com

WILSON BUTLER ARCHITECTS IS AN AWARD-WINNING, INNOVATIVE DESIGN FIRM HEADQUARTERED IN BOSTON, MASSACHUSETTS. ABOUT US

SERVICES

Founded in 1997, Wilson Butler Architects (WBA) is a firm unique in our focused dedication to architecture for the arts. Our projects span a wide-range within this specialty area, including new and renovated educational arts facilities dedicated to students of the performing arts, civic performing arts centers, the restoration and expansion of historic theatres and the design of state-of-the-art entertainment venues.

Feasibility Studies Programming Master Planning Full Service Architecture Design Interior Design Construction Administration

Our focus on architecture for the arts is the product of the directors’ 30+ year careers designing performance and cultural facilities. With this singular focus, WBA can bring our clients an unsurpassed wealth of knowledge regarding this particularly complex building type, while successfully leading projects from the programming/master planning phases through construction and occupancy.

To understand the history of this success, you should know more about WBA’s history prior to its founding. WBA’s founding directors, Scott Wilson and Scott Butler, began careers working for Benjamin Thompson + Associates, the nationally-recognized and award-winning firm that emphasized buildings are about creating a “setting for an enriched way of life.” Having spent a decade working under Ben’s design influence, they proudly continue that approach as they design facilities which meet each client’s unique requirements, respond to the individual physical context of each site, and celebrate the joy embodied in the arts. Our buildings reflect that creative energy, the character of their distinct surroundings and the unique personality of their users. As a result, our projects are distinctive without a ‘signature style.’ We take great pride in our work and the energy we apply to each challenge. More importantly, our enthusiasm energizes our clients, our consultant partners, and the construction teams. By maintaining an open door policy for our clients and designing in a transparent method, we invite all project participants to be as invested in the design outcome as we are.

Employing a staff of 28, our repeat client business is a testimony to our dedication and high level of service.

CULTURE Fun: We laugh daily. We do not take ourselves too seriously – no suits, no Gucci loafers, and rarely a black turtleneck.

Adventurous: Like captaining a boat, piloting a plane, or trying new forms of creative expression.

Creative: We are the kids you knew in school who lived for art class. We have fantastical ideas and are filled with childlike obsession to create.

Collaborative: We work in a studio environment where all voices are heard, all ideas are tested, and all hands are on deck.

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

REPRESENTATIVE CLIENTS Akron Civic Theatre Auburn University Berklee College of Music Boch Performing Arts Center Boston Arts Academy Boston Ballet School Boston University, College of Fine Arts Broward Center for the Performing Arts Bushnell Center for the Performing Arts Calderwood Pavilion Celebrity Cruises City of Boston, MA, Strand Theatre Colonial Theatre Franklin School for the Performing Arts Hartford Stage Company Howard Community College Merrimack Repertory Theatre New England Foundation for the Arts Ordway Center for the Performing Arts Richmond CenterStage Royal Caribbean International St. Tammany Parish, Cultural Arts District State University of New York at Oswego Towson University, Center for the Arts TUI Cruises Virginia Performing Arts Foundation Worcester Business Development Corporation * Blue text indicates project is highlighted in this submittal

1

Firm Overview

Professional and Technical Staff Discipline Registered Architects

10

Interior Designers

3

Design Studio

11

Support Staff

4

Total

28

Registered Architects

Scott Wilson, AIA

Ali Horwitz

Rachael Blanchard

Thomas Hains, AIA

Andrew Kotleski

Support Staff

Project Architect, 14 Years with Firm

Interior Designers

Ben Marcionek, LEED AP BD+C

Doreen Dube

Project Manager, 10 Years with Firm

Financial Manager, 18 Years with Firm

Frank Giorlando, AIA, LEED AP

Kelly McFerran, NCIDQ, IIDA

Chris Giblin

Gillian Cable-Murphy

Project Manager, 6 Years with Firm

Administration Manager, 10 Years with Firm

David Orndorff

Kelly Stinnett

Job Captain, 2 Years with Firm

Marketing Coordinator, 1 Years with Firm

Sr. Interior Designer, 10 Years with Firm

James Andaralo

Steven Caruso

Project Manager, 2 Years with Firm

Design Studio

Josh McDonald

Peter Cameron, AIA, LEED AP

Abbey Pleiss

Project Architect, 4 Years with Firm

Designer, 2 Years with Firm

Robert Levash, AIA

Alastair Battson

A. Scott Butler, AIA

Director, 20 Years with Firm

Chris Dynia, AIA

Senior Architect, 5 Years with Firm

Joshua Stiling, AIA

Architect, 5 Years with Firm

Paul Demosthenes, AIA

Project Architect, 6 Years with Firm

Paul Vaivoda, AIA, LEED AP BD+C

Project Manager, 10 Years with Firm

2

Director, 20 Years with Firm Principal, 20 Years with Firm

Interior Designer, 7 Years with Firm

Lindsay Mehaylo, IIDA Associate Interior Designer, 2 Years with Firm

Rebecca Durante, NCIDQ, IIDA, LEED AP

Designer, 1 Years with Firm Designer, 2 Years with Firm

Designer, 4 Years with Firm

Designer, 1 Years with Firm

Marketing Director, 1 Years with Firm

Designer, 1 Years with Firm

Leah Solomon

Designer, 1 Years with Firm

Senior Model Maker, 11 Years with Firm

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

SECTION NO.

THREE Project Understanding & Approach

PROJECT UNDERSTANDING The Project outlined in the Request for Proposal presents an exciting opportunity for Webster University to create a performing arts complex within the context of a dynamic campus and theater arts program that will not only strengthen its relationship with its current student population but will also strengthen its relationship with the greater artistic community of the Repertory Theatre of St. Louis and the Opera Theatre St. Louis.

Wilson Butler Architects (WBA) recognizes that this project has the potential to redefine the theater arts experience at Webster University and we look forward to defining a master plan that exceeds the expectations of the University, its students, faculty and staff and the greater community. We fully understand that when the Loretto-Hilton Center for the Performing Arts was designed it was never intended to function for as many patrons that currently use the facility. Through a collaborative approach to design, the WBA team will strive to deliver new ideas, creative solutions, and innovative design techniques while respecting the traditional planning principles the University has developed over time. We appreciate that these types of spaces and supporting infrastructure create more than a place for artists to perform and learn. Webster University is working to create a true performing arts complex that drives engagement with the greater community, improves capacity for teaching and faculty/student use, attracts talented students and professionals while creating spaces that enhance the audience experience and ultimately continues to enhance the exceptional arts program.

the design problem, innovative solutions that improve the arts program, and collaboration among all team members and stakeholders – students, faculty, staff, alumni and trustees.

WBA envisions your project in two phases: PHASE ONE is a master planning effort that appraises the Campus context, facilities, and organizations both individually and holistically; learning of general conditions and specific goals and aspirations, then “stepping back� to review these findings in order to develop responsive master plan options. Options will be evaluated for initial feasibility and a recommended option collectively determined by stakeholders.

PHASE TWO - Upon completion of Phase 1 and the selection of the preferred Master Plan option, we will continue to the next phase of the study. Phase Two delves further into the existing facility conditions and building upon the master plan, develops conceptual design solutions that provide sufficient information to establish budget cost estimates. Collateral material (renderings, models, booklets, etc.) will be prepared during the phase that can be presented to donors and the public to generate excitement and contributions.

The following sections further describe the steps, tools, and deliverables within each of the phases.

Phase 1 Introduction Information Gathering Synthesis Master Plan Conclusions

Phase 2

OUR APPROACH We believe that an approach establishes the working style of an individual, a team, a process.

Engagement is important, but it must be engagement with purpose. Our design approach allows us to share a common language with both our clients and stakeholders throughout the life of the project. We encourage our clients to get involved in that process. We challenge their assumptions and ask them to challenge ours. We pose provocative questions, often exposing overlooked or unknown issues. Through this process, the best planning concepts emerge not from preconceived notions, but from a thoughtful, collaborative process. It is a process that is fundamentally sequential in nature.

At every step of the design process, we bring the project back to the larger context to ensure that it connects to the whole. A successful outcome is only possible through a rigorous investigation of WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

Introduction Detailed Building Assessment Conceptual Design Conceptual Design Conclusions & Collateral Materials

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OUR APPROACH: PHASE 1 /

INTRODUCTION KICK-OFF MEETING

At the beginning of the project, our team will work with Webster University, the Repertory Theatre of St. Louis and the Opera Theatre of Saint Louis leadership to develop a schedule of workshop sessions that will provide the framework for a clear understanding of critical project issues, establish the project goals and provide a unified voice to guide the programming and design of the performing arts master plan.

PROBLEM DEFINITION

This project will require diligent research and stakeholder engagement to broadly define the most appropriate architectural solutions for all entities involved. For example, during our recent site visit, we encountered statements relating to specific facilities improvements such as; “the lobby needs to be updated” or “the orchestra pit throat needs to be enlarged.” We believe a successful outcome is only possible through a rigorous investigation of all project issues.

During this phase, we will resist the urge to jump to an architectural solution and instead focus on identifying key project goals and asking questions. What are stakeholders looking for? How will the existing physical conditions relate to changes that need to happen? How can future trends be integrated into yesterday’s buildings? How do we address patron expectations in today’s quickly evolving market? What is financially feasible and within what timeframes? Based on the outcome of our investigations, our approach will be tailored to a series of interactive workshops.

VISIONING SESSION

Project Visioning is intended to be explored hand-in-hand with Problem Definition. It is an intensive session with stakeholders and users where the collecting of ideas begins to inform an inspirational future – “Where should we be headed?” Combining statements from core values to operational objectives to blue sky ideas, we will collectively begin to define and delineate the Guiding Principles of the project. This will establish the Guiding Principles of the project and will aid the team in solution evaluation.

INTRODUCTION PROBLEM DEFINITION

INFORMATION GATHERING

KICKOFF MEETING

INFORMATION SYNTHESIS

MASTERPLAN CONCLUSION

VISIONING SESSION

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WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

PHASE ONE WORKSHOP ONE

OUR APPROACH: PHASE 1 /

During the first workshop session, Wilson Butler Architects team members will present to the Steering Committee the findings of our information gathering and analysis. This is an opportunity to present and explain the Site Opportunities & Constraints and Facilities Investigation. Following our evaluation, we will present our insights as to the commonalities and alignment of stakeholder’s goals and aspirations. The expected outcome of this workshop is to be in a position to prepare a preliminary program defining the components of the Performing Arts Master Plan Study.

INFORMATION GATHERING SITE CONTEXT AND ANALYSIS

In order to better understand the physical attributes of the site and environs, we will study and analyze the area surrounding the scope of work as proposed by the Visioning Session’s Guiding Principles. This is part of an important and early effort to define the “Opportunities & Constraints” offered by the site.

Fields of research and analysis include: •

Natural conditions, including solar paths and prevailing winds

•

Topography

•

Nearby uses and impacts

•

Circulation, including pedestrian, vehicular, and service

•

Utilities and infrastructure

•

Available developable sites and areas

STAKEHOLDER CONCERNS, NEEDS, & GOALS

Deliverables will include campus and site plan diagrams and models that graphically describe and evaluate the guiding elements of physical site development.

INITIAL FACILITIES INVESTIGATIONS

Existing building documentation used in conjunction with site visits will help our team to assess the current facilities of the Loretto-Hilton Center and the Community Music School. Our experience will allow us to identify the positive and negative attributes of the fundamental architectural organization. These insights will be combined with the first-hand experiences of stakeholders to create a comprehensive understanding of what should and should not be changed. Deliverables will include a written record of observations with accompanying photographs.

Supporting diagrams may be included as required to further describe observations.

After the initial analysis is complete, we will meet with stakeholders to revisit the Guiding Principles set forth during the Visioning Session. This exercise will determine specific concerns related to the physical venues and support spaces, but will not be limited to short-term, modest improvements; we aim to initiate a broader discussion that also encompasses ultimate desires and long-term ambitions.

Deliverables include conversation documentation which will be shared with other stakeholders in preparation of Workshop One.

INFORMATION GATHERING SITE & CONTEXT ANALYSIS

INTRODUCTION

INITIAL FACILITIES INVESTIGATIONS

PHASE ONE WORKSHOP ONE

INFORMATION SYNTHESIS

MASTERPLAN CONCLUSION

STAKEHOLDER GOALS & ASPIRATIONS

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OUR APPROACH: PHASE 1 /

of potential funding options. Discussions and conclusions during this workshop will define the recommended Master Plan direction to be documented with any comments/revisions to be incorporated into the Initial Report.

INFORMATION SYNTHESIS PRELIMINARY PROGRAMMING

Based on outcomes in the initial workshop, our approach will be to prepare preliminary programs for major elements and identify where the physical goals support the operational goals. The intent will be to define three distinct programs that correspond to priority and varying levels of intervention that will build upon one another. The deliverable for the culmination of the process will be three district programs that are based on the strategic vision, goals, and desires that were articulated during the initial workshop. A review of each program by all parties will determine concepts for further exploration.

FUNDRAISING OPPORTUNITIES & DONORS

During this phase the development offices of Webster University, the Repertory Theatre of St. Louis, the Opera Theatre of Saint Louis, and the Community Music School development offices should begin to gauge the fundraising potential of donor contributions and other potential funding sources.

MASTER PLAN OPTIONS

During this phase, we will build upon what we have learned and shared to date and to begin investigating options. This is a time to also look outside of the walls of the venues for the “Creative Placemaking” – spaces that support both planned and impromptu performances. We will develop three Master Plan options that will each correspond to one of the defined programs. Each of these options may be at differing costing levels. Deliverables will include compelling 2D graphics and key diagrams, and a physical site model that will convey the vision, ideas, and proposed options.

PHASE ONE WORKSHOP TWO

The second workshop begins with a recapitulation of the issues raised and conclusions reached during the first workshop as well as a reaffirmation of expressed project goals. During this workshop, master plan options will be presented and reviewed.

A thorough evaluation of the options must be combined with the research of the Development Office to determine the viability

INFORMATION SYNTHESIS

INTRODUCTION

6

INFORMATION GATHERING

PROGRAM ONE $

MASTERPLAN OPTION 1

PROGRAM TWO $$

MASTERPLAN OPTION 2

PROGRAM THREE $$$

MASTERPLAN OPTION 3

PHASE ONE WORKSHOP TWO

FUNDING OPPORTUNITIES & DONORS

MASTERPLAN CONCLUSION

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

OUR APPROACH : PHASE 1 /

MASTERPLAN CONCLUSION PHASE ONE CONCLUSION

During this phase we will create the Phase One report that articulates the process to date and will include all documents, graphics, model photographs, programs and meeting minutes.

Following a critical review of the Problem Definition, Information Gathering & Analysis, and a high level Master Plan we can begin towards defining solutions that are supported by the research, ideas and collaborative effort to date. At the end of the Phase One planning process, stakeholders will begin to see a future project that is inspiring, achievable, and realistic.

MASTERPLAN CONCLUSION

INTRODUCTION

INFORMATION GATHERING

INFORMATION SYNTHESIS

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

RECOMMENDED MASTERPLAN DIRECTION

PHASE TWO

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OUR APPROACH : PHASE 2 /

INTRODUCTION PHASE ONE REVIEW

Phase One is essential in developing a foundation of detailed understanding of both the context opportunities and limitations and the project needs and goals. Without research and analysis, stakeholder input and consensus, and a strong Master Plan, it would be difficult to progress to conceptual architectural design.

This preliminary work also allows WBA to assemble a team of the best and most appropriate consultants to further inform design directions.

TEAM INTEGRATION

During the past 20 years, WBA has had the opportunity to work with the world’s most prestigious and talented theater consultants, acousticians and cost estimators. While it may be premature to select specific team members until our understanding of your project is more defined, we feel it worth identifying collaborators that we would welcome another opportunity to engage with again on your project. At the same time we recognize the value of having Ross & Baruzzini on the team, a firm that has extensive knowledge of the campus and is familiar with the existing building systems.

Theater Consultants • • •

Theatre Projects Consultants | www.theatreprojects.com Fisher Dachs Associates | www.fda-online.com Charcoalblue, LLC | www.charcoalblue.com

Acoustical Consultants • • •

TALASKE | www.talaske.com Jaffe Holden | www.jaffeholden.com Acentech | www.acentech.com

Cost Estimators • •

Venue. | www.venue-consulting.com Cost+Plus | www.cost-plus-inc.com

INTRODUCTION

PHASE ONE REVIEW

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TEAM INTEGRATION

DETAILED BUILDING ASSESSMENT

CONCEPTUAL DESIGN

CONCLUSIONS & COLLATERAL

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OUR APPROACH : PHASE 2 /

DETAILED BUILDING ASSESSMENT SYSTEMS REVIEW

During Phase One, WBA reviewed and developed a basic understanding of the various building systems within the Loretto-Hilton Center, but with the expanded Design Team composed of design and engineering specialists, we will begin to delve deeper into systems review to determine items that may require upgrade or replacement. The purpose will be to identify items or systems requiring significant costs for repair, replacement, or upgrade. For example, investigation of the methods for improved acoustics and venue isolation at the Community Music School, stagehouse modifications at the Browning Theatre, the impact on the Emerson Theatre with orchestra pit enlargements, or upgrades of A/V and HVAC systems to name but a few. Reinforced by this review, the Design Team will prepare preliminary narratives outlining recommendations which in turn will be shared with the Cost Estimating Consultant.

PROGRAM VERIFICATION

Prior to beginning conceptual architectural design, we recommend the revisiting of the space allocation program providing stakeholders and the Design Team an opportunity to further fine tune area needs. Often, the results of the Systems Review uncover unforeseen conditions that necessitate area needs modification. This is not to say that this only results in additive area, but can also result in square footage savings that can be allocated elsewhere.

DETAILED BUILDING ASSESSMENT

INTRODUCTION

SYSTEMS REVIEW

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

PROGRAM VERIFICATION

CONCEPTUAL DESIGN

CONCLUSIONS & COLLATERAL

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OUR APPROACH: PHASE 2 /

CONCEPTUAL DESIGN CONCEPT & SITE DESIGN

The Conceptual Design effort will begin to bring all the efforts to date into cohesive architectural solutions. Primary visions that address stated goals of enhancement of the patron experience, improved performer/technical support, and improved capacity for teaching/student use with increased community visibility and revenue generation are combined with goals that surfaced during the Phase One Master Plan effort. Through this phase we will translate over-arching ideas from Phase One into an architectural solution.

Furthermore, it will be critical that the Conceptual Design solutions be constantly evaluated against the Guiding Principles that emerged during the early Visioning Session.

This is the most exciting part of Phase Two as the Design Team and stakeholders study and test potential solutions with the lens of function, aesthetics, and value. The Design Team at this point draws upon its years of collective experience in the performing arts to develop designs that address all aspects of the front-of-house, back-of-house, the site, and the connective fabric that completes the performing arts center. Additionally, engineering, theater, and acoustical disciplines prepare narratives of systems improvements to the existing Loretto-Hilton Center, as well as any newly proposed additions to the overall complex.

CONCEPTUAL DESIGN COSTING

Conscientious cost estimating is paramount at this stage of any project. It is especially critical when non-profits are involved, and project construction funding is sourced through the generosity of supporters and alumni. These are the costs that are publicized as

part of capital fundraising drives and also form the project budgets for the subsequent design and construction.

Near the completion of the Conceptual Design effort, the design documentation is shared with the Cost Estimating Consultant.

Drawings, narratives, and conversations are used to provide the best conceptual descriptions of the project scope. WBA’s Cost Estimating Consultants are especially experienced in the performing arts building type and can “fill in the gaps” and provide contingencies at this early stage of Conceptual Design resulting in more accurate estimating at these early stages of design.

We also often recommend that a local general contractor adept at understanding the St. Louis construction market and trades, be engaged to provide a second look at the estimate, adding local insights on construction costing. The two estimates are then reconciled against one another to increase accuracy.

PHASE TWO WORKSHOP THREE

Similar to the second workshop, the third workshop begins with a recapitulation of the issues raised and conclusions reached during the previous workshop. During this workshop, the committee will be presented with the Conceptual Design and the accompanying preliminary Cost Estimate. It is during this time that we will revisit the Recommended Master Plan to verify that these latest findings and analysis continue to align with the endorsed plan directions. We have developed tools and techniques to both include the stakeholders in the process, and also to convey design intent in a clear, understandable, and concise way. Presentation materials will consist of 2D and 3D drawings and models. This information is not intended to be a final solution but rather the basis for a lively discussion between stakeholders and the design team. We will then have a review of the Conceptual Design solution with respect to functionality and aesthetics.

CONCEPTUAL DESIGN

INTRODUCTION

DETAILED BUILDING ASSESSMENT

CONCEPT DESIGN

SITE DESIGN

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CONCEPTUAL DESIGN COSTING

PHASE TWO WORKSHOP THREE

CONCLUSIONS & COLLATERAL

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

OUR APPROACH: PHASE 2 /

CONCLUSIONS & COLLATERAL PHASE TWO CONCLUSION

At the conclusion of Phase Two, the Design Team will revisit the Conceptual Design and make minor revisions to the solution and cost estimate. The culmination of the process is a detailed Basis of Design that articulates all of the decisions made during the planning workshops and successfully communicates the expressed project goals.

FUNDRAISING COLLATERAL

WBA’s design team can work with Webster University, the Repertory Theatre of St. Louis, and the Opera Theatre of Saint Louis to begin to develop a graphic identity for the project, including additional imagery and renderings to support this effort that can be shared with potential donors. We have found that a consistent, accessible identity can lend coherence to a lengthy planning process, as well as help communicate the open, inclusive approach which is critical to the success of any fundraising campaign.

CONCLUSIONS & COLLATERAL

INTRODUCTION

DETAILED BUILDING ASSESSMENT

CONCEPTUAL DESIGN

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

REVISIT CONCEPTUAL DESIGN

PHASE TWO CONCLUSION

FUNDRAISING & COLLATERAL

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SECTION NO.

FOUR Relevant Project Experience

Towson University, Center for the Arts, Towson, MD

Jay and Susie Gogue Performing Arts Center Auburn, AL

Completion Date: est. 2019 Project Size: 80,000 SF Construction Cost: est. $50M Team Members: A. Scott Butler – Principal-in-Charge Scott C. Wilson – Principal-in-Charge Paul Vaivoda – Project Manager Josh Stiling – Project Architect Chris Dynia – Technical Architect Kelly McFerran – Interior Designer

Located at the southern end of campus, Auburn University’s new Performing Arts Center, together with the Julie Collins Smith Museum of Fine Art, defines the Cultural Arts District and establishes the southern gateway to campus.

The 1,200-seat multi-purpose hall has been designed with natural, variable acoustics, orchestra pit/lift, adjustable proscenium, with a stage (and stagehouse) to accommodate a full range of performers: from a small ensemble or dance troupe, to a full symphony orchestra and chorus, to touring Broadway shows.

The performing arts center is organized around two primary venues: a 1,200 seat multi-purpose performance hall, and a 250-seat flexible venue.

These two venues are linked with a transparent multi-story lobby oriented towards the art museum and major campus entry roadway, inviting all to join in the celebration of the arts.

Efficient back-of-house programming and design adjacencies allow these critical support spaces to serve both venues thus eliminating unnecessary duplication, while still serving the performer’s important pre and post-performance needs.

The second venue is intended to serve a variety of needs from rehearsal space, banqueting/event space (working in concert with the lobby and outdoor “porch”), and of course, performance space. The second venue will not only facilitate the technical needs of a multi-media experimental theatre, but also has the additional feature of operable “hanger-type” doors that allow for performers to play to an outdoor “lawn” with a capacity of over 2,500 concert goers. The bidding for Site Development began in July 2017 with full bidding in September 2017 for an estimated

completion of the project in the Fall of 2019.

The project is designed to achieve LEED Silver Certification.

Project Details: 1,200-seat multi-purpose performance venue 250-seat flexible venue Multi-story lobby Administrative Suite Outdoor theater space Seeking LEED Silver Certification Design Competition Award

Client Reference: Jim Carroll Former University Architect Auburn University P: 530.754.1073

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Towson University Center for the Arts* Towson, MD

Completion Date: 2006 Project Size: 300,000 SF Construction Cost: $42M Team Members: A. Scott Butler – Co-Design Director Scott C. Wilson – Co-Design Director

Client Reference: Towson University

A dramatically expanded arts campus now welcomes students and visitors to Towson University.

Wilson Butler Architects, in a joint venture with Design Collective Inc., of Baltimore brought the previously disparate visual and performing arts communities of Towson together in a 300,000 SF arts center that highlights the distinct individuality of each department. The facility provides a public “frontage” space in a unified collective village via an interior “street for the arts.” The eight venue arts center includes the renovation and spatial reorganization of the original 165,000 SF CFA building built in the early 1970’s, and a seamless addition of 135,000 SF.

theater and new “black box” studio theater, and an expanded program of studios, classrooms, rehearsal halls, galleries and administrative space for all departments. Combined into such a collaborative and flexible space, the faculty, students, and audiences are rejuvenated.

Classrooms, rehearsal halls, and studios, along with administrative offices, create a home for the performing arts students at Towson. Spaces support the artistic and musical soul in the growth of their art. Gathering nodes and neighborhoods mesh seamlessly with the more formal performance spaces to create opportunities for conversation or an impromptu jam session. Students both learn and play in the Center for the Arts, fostering both their creative spirit and their thirst for knowledge.

Project Details: Eight venue arts center Recording Studio Dance Theater Art Galleries Classrooms and Rehearsal Halls AIA and IIDA Award-Winning Project

The AIA and IIDA-award-winning Center now includes a new recital hall, recording studio, dance

David Mayhew Director of Architecture P: 410.704.4459 *Joint Venture with Design Collective, Inc.

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Broward Center for the Performing Arts Fort Lauderdale, FL

Completion Date: 2014 Project Size: 220,000 SF Construction Cost: $40.5M Team Members: A. Scott Butler – Co-Design Director Scott C. Wilson – Co-Design Director Tom Hains - Project Architect Ben Marcionek - Project Designer Kelly McFerran - Interior Designer

In 2009, WBA was selected to develop the design for the $40 million renovation of the 220,000 GSF Broward Center for Performing Arts (BCPA), originally designed by the firm’s partners, Scott Wilson and Scott Butler in 1986 - 1987 (completed 1991), while working with Benjamin Thompson Associates.

renovation of the 2,700 seat Au-Rene Theater and the creation of the new Club Level, an all-inclusive patron experience modeled after those offered in sports arenas, a first in the performing arts industry. Phase II continued with new and improved patron experiences; the new Intermezzo Lounge, Peck Courtyard, renewed lobbies and vastly improved restrooms.

BCPA asked WBA to study effective ways to create patron interactions with the Center and performers, and to enrich the social experience that ensures long term patronage and broader support from the community.

Phase III concluded the main project with the grand opening of the new Huizenga Events Pavilion which was sited along the New River and the addition of the Rose Miniaci Arts Education Center. During the summer of 2015, BCPA opted to finish what they started and renovate the 590 seat Amaturo Theater as the final chapter in the ambitious project.

The project was executed in 3 main phases and the facility remained open during the entire construction period. Phase I focused on the

Project Details: 2,700 seat Au-Rene Theater Lounge Outdoor Courtyard 590 seat Amaturo Theater Huizenga Pavilion - Certified LEED Silver Award-Winning Project

Client Reference: Broward Center for the Performing Arts Kelley Shanley President & CEO P: 954.468.3281

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St. Tammany Parish Cultural Arts District* Covington, LA

Completion Date: est. 2020 Project Size: 70,000 SF Construction Cost: est. $50M Team Members: A. Scott Butler - Co-Design Director Scott C. Wilson - Co-Design Director Chris Dynia - Project Manager Peter Cameron - Project Architect Rebecca Durante - Interior Designer

In 2016, Wilson Butler Architects, together with New Orleans-based associate architects studioWTA were selected to master plan a new Cultural Arts District.

Nestled into the magnificent landscape along the banks of the Tchefuncte River, the multifaceted development will provide the region with a cultural arts destination with the capacity to host touring musical groups, performing arts companies, local artists and large-scale exhibition events. The proposed development program is expected to include live concerts spanning all musical genres, festivals, art exhibits and theatre performances.

a proscenium stage, orchestra shell and pit, full back of house capabilities, – a lobby and sponsors amenities (both with direct connection to the natural landscape), administrative space, and a catering kitchen with food service support space.

The arts educational component of the facility will focus on the residents in St. Tammany Parish and offer programming designed around fostering the innate talent of school-aged children. An outdoor amphitheater, hotel, a nature and wildlife preserve, nature trails, and the future home of the Children’s Museum of St. Tammany are all part of the multiphase long term vision for the District.

Project Details: Cultural Arts District 1,000 seat Auditorium Outdoor Amphitheater Administrative Offices Children’s Museum

Phase I of the project includes construction of the 70,000 square foot performing arts center, featuring a 1000-seat auditorium with box seats,

Client Reference: St. Tammany Parish Government Pat Brister St. Tammany Parish President P: 985.898.2700 *studioWTA – Associate Architect

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Boston University College of Fine Arts Boston, MA

Completion Date: On-going Project Size: 49,500 SF Construction Cost: est. $16.7M Team Members: Scott Wilson - Principal-in-Charge A. Scott Butler - Principal-in-Charge Tom Hains - Project Manager Chris Dynia - Project Architect Ben Marcionek - Project Designer Rebecca Durante - Interior Designer

Client Reference: Boston University, College of Fine Arts Amy Barrett Assistant Provost, Space Planning P: 617.358.5468

Wilson Butler Architects (WBA) has had an ongoing relationship with Boston University’s College of Fine Arts (CFA) since 2001.

WBA was originally hired to do a comprehensive program inventory and building evaluation resulting in the 2004 Master Plan which addressed immediate needs as well as laying the foundation for the future vision of the CFA. In 2006 we re-imagined the heart of the campus and created a pedestrian-friendly connection from BU East to BU West that focused on the CFA as the central hub of the campus. “Art at the Heart” master plan study was the outcome of this effort.

In 2007, Phase 1.0 of the CFA redevelopment began with infrastructure upgrades to ensure ample power and cooling capacity was available for future CFA improvements. In the summer of 2008, Phase 1.1

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commenced with the construction of the Harris Music and Teaching Center at 855 Commonwealth Avenue which provided for 119 sound-isolating Wenger modular practice rooms. A number of the new practice rooms feature Virtual Acoustical Environments technology, which simulates the acoustical characteristics of different spaces along with providing record/playback capabilities. In addition to the practice rooms, a new printmaking studio and classrooms at 808 Commonwealth Avenue with additional rehearsal spaces were provided for percussion as well as labs for ethnomusicology, piano and music technology and a student lounge. The projects were delivered in 2009.

In 2016, Phase 2.0, WBA completed work on an 8,000 SF dedicated studio and classroom space for the graduate level Graphic Design program students at 808 Commonwealth Ave. The new studio accommodates up to 60 students and faculty.

Currently, for Phase 2.1, we are renovating the Art Gallery, Movement Studio and Theater Lab. Additionally, we are updating the façade to open and restore the oversized windows that were removed and infilled. The project is currently out to bid and is scheduled for construction to commence in May 2018.

Project Details: 119 Sound-isolating practice rooms Rehearsal Spaces Studio and Classroom Space Art Gallery Movement Studio Theater Lab

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

STOR

REHEARSAL ROOM A

SO OS CR

R VE

STOR STOR MUSIC BOX

STOR REHEARSAL ROOM B

STORAGE

STOR

REHEARSAL ROOM C

STORAGE

OFFICE

STORAGE

OPEN TO BELOW ELECTRIC SUBSTATION

OFFICE

ELECTRIC SWITCHGEAR

MEN

WOMEN

DRESSING ROOM

LOADINGÂ DOCK

CORRIDOR

ELECT

STOR STOR

THEATER LAB

RISER STORAGE

GALLERY LOBBY ELEV

ELEV THEATER LAB LOBBY

ARCADE

CORR ART GALLERY OFFICE

CARPENTRY SHOP

BUILDING RECEIVING THEATER GALLERY

THE BU ART GALLERY

CROSSOVER

STORAGE STOR

THE EGG

THEATER STUDIO

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CORRIDOR

MOVEMENT STUDIO

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WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

SECTION NO.

FIVE Project Team

Calderwood Pavilion, Boston, MA

Broward Center for the Performing Arts, Fort Lauderdale, FL

Wilson Butler Architects Scott C. Wilson, AIA Project Role: Design Director Education: M.A. Architecture University of Illinois, 1976 B.S. Architecture University of Illinois, 1974

Professional Registrations: Masachusetts, Illinois, Rhode Island, Virginia, Maine, Florida, Connecticut, Louisiana

Relevant Project Experience: Boston University, CFA Boston, MA Berklee College of Music New Performing Arts Venue (Site Study) Boston, MA

Scott is a founding partner of Wilson Butler Architects, with a 40-year career focused on the planning and design of award-winning performing arts and entertainment facilities. Clients and users alike respect his ability to lead the architectural planning and design process while connecting all the dots. In WBA’s beginning, Scott, with his partner Scott Butler, developed a unique array of visual tools that allow clients to actively engage in the design process. Scott’s depth of experience includes “out of the box” approaches to stretch existing conditions, coordinate building systems and maximize construction value with thoughtful, smart, creative, often clever and efficient planning and design. With Scott as design leader, no option gets overlooked, no detail forgotten.

Jay and Susie Gogue, Performing Arts Center Auburn, AL Broward Center for the Performing Arts Fort Lauderdale, FL Calderwood Pavilion Boston, MA Richmond CenterStage Richmond, VA Ogunquit Playhouse Ogunquit, ME Altria Theater Richmond, VA

I love designing from a bird’s eye view, and then diving into the weeds to work out every detail. Without such an approach, we miss an opportunity to create timeless experiences.

Towson University, Center for the Arts Towson, MD

WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

As champion of the WBA-brand of “hands-on collaboration”, Scott mentors our growing design staff- infusing their state of the art digital skills with a proven design approach that continues to succeed. Scott has wide-ranging experience in urban design, community realm design, and land-use that integrates performing arts and entertainment into all aspects of a campus and/or community plan. Under Scott’s careful guidance Wilson Butler has also fostered their signature design process, blending traditional methods of conveying design ideas (model building) with the most up to date computer rendering programs. The tools they use and the approach they bring are tailored to meet each client’s unique requirements, respond to the individual physical context of each building site and, in the end, celebrate the joy that is embodied in the arts and entertainment.

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Wilson Butler Architects Paul Vaivoda, AIA, LEED AP BD+C Project Role: Project Manager Education: M.A. Architecture University of Pennsylvania, 1985 B.A. Environmental Design University of Colorado, 1983

Professional Registrations: Massachusetts, Pennsylvania, New York

Relevant Project Experience: Jay and Susie Gogue, Performing Arts Center Auburn, AL

Jay and Susie Gogue Performing Arts Center, Auburn AL

SUNY Oswego, Tyler Hall Choral Practice Oswego, NY

Paul has spent the past 30 years designing projects within almost every conceivable market.

These sectors include: higher education, corporate, hospitality, healthcare, retail, multi-family housing, and arts. His projects have been honored with numerous design awards on the local, state, and national levels.

Berklee College of Music New Performing Arts Venue (Site Study) Boston, MA

Paul approaches each new design challenge with fresh enthusiasm producing architecture that is grounded in the translation of the client’s goals and aspirations. The resultant environments are meaningful, functional and exciting. His strengths not only include creative design solutions, but also the ability to lead and coordinate a design team of architects, engineers, and consultants towards timely and budget-conscious project delivery.

Colgate University, Blackmore Media Center* Hamilton, NY SUNY Institute of Technology, Student Center* Utica, NY Colgate University, O’Connor Campus Center* Hamilton, NY Hobart & William Smith College, Elliott Studio Arts* Geneva, NY

On campus, in the audience or onboard, I believe that it is memorable spaces and people that enrich our lives.

Paul is a registered architect in Massachusetts, New York, and Pennsylvania, and a LEED accredited professional. In addition, he is a member of the American Institute of Architects, National Council of Architectural Registration Boards, and the Society for College and University Planning (SCUP).

Elmira College, Meier Hall* Elmira, NY *while employed at QPK Design, Syracuse, NY

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WEBSTER UNIVERSITY - PERFORMING ARTS MASTER PLAN STUDY

SECTION NO.

SIX Fee Proposal

Akron Civic Theatre, Akron, OH

FEE PROPOSAL /

PROPOSED PROFESSIONAL COMPENSATION As presented earlier in this proposal, Wilson Butler Architects recommends a two-phase approach to supporting the long-term visions of Webster University, the Repertory Theatre of St. Louis, the Opera Theatre of St. Louis, and the Community Music School. We have structured our fees to align with this approach as described below.

MASTER PLANNING - PHASE ONE COMPENSATION

For the Visioning and Master Planning Phase One scope of work described in this proposal, Wilson Butler Architects proposes a fixed Lump Sum Fee in the amount of $65,000 (Sixty-Five Thousand dollars) plus Reimbursable Expenses. WBA estimates that Phase One will require 2-3 months to complete, but is prepared to work closely within Webster University’s timeline objectives.

CONCEPTUAL DESIGN - PHASE TWO COMPENSATION

Phase Two entails the efforts of an expanded Design Team of professionals in order to provide the level of evaluation, conceptual design across all disciplines, and to provide the basis for sound cost estimating. The Design Team’s efforts associated with the Phase Two Conceptual Design are a direct function of the visions, findings, and directions established at the conclusion of Phase One and Design Fees for this typically fall within a range of $120,000 – $140,000. Wilson Butler Architects will work closely with Webster University to negotiate fees and a project schedule that align with the specific scope of work.

FUNDRAISING COLLATERAL

Wilson Butler is prepared to work closely with Webster University and the other stakeholder Development staff in preparing compelling collateral material to engage and motivate donors. This may entail multiple iterations of “Donor Books” geared towards differing arts patrons and alumni. Wilson Butler proposes that the compensation for this portion be revisited at the completion of the Phase Two Conceptual Design in order to tailor efforts/fees most appropriately and economically.

TERMS AND CONDITIONS Reimbursable Expenses Reimbursable Expenses shall include all direct costs incurred by Wilson Butler Architects (WBA) and their consultants during the execution of the work. These expenses may include, but are not limited to printing costs, requested architectural model costs, postage, courier charges, overnight express services, travel expenses, and telephone charges. Reimbursable expenses will be billed at cost plus a 10% markup. WBA will work with Webster University, the Client, to keep reimbursable expenses to a minimum.

For budgeting purposes, for projects of this size and scope, reimbursable expenses are typically 7% to 10% of the design fee.

Payment For both Basic and Additional Services, WBA will bill on a monthly basis based on the personnel time spent on the project plus reimbursable expenses. All invoices including base fees, expenses and additional services are payable within 30 days. A service charge of 1.5% (or the legal rate) per month will be applied to the unpaid balance after 60 days. Webster University agrees to pay all costs of collection, including reasonable attorneys’ fees.

Access to the Site

Unless otherwise stated, WBA will have access to the site for activities as necessary for the performance of the services. If requested, WBA will notify Webster University in advance whenever a site visit is planned. WBA will take reasonable precautions to minimize disturbances and/or damage to the site.

WBA will use discretion if encountered by abutters or other inquiring parties.

Indemnifications WBA and Webster University mutually agree, to the fullest extent permitted by law, to indemnify and hold each other harmless from any damage, liability or cost (including reasonable attorneys’ fees and defense costs) to the extent caused by their own negligent acts, errors or omissions and those of anyone for whom they are legally liable, and arising from the project that is the subject of this agreement. Neither party is obliged to indemnify the other in any manner whatsoever for the other’s own negligence.

Delay in Schedule WBA reserves the right to revise the fees proposed herein should the Owner stop the project beyond 90 days in order to recover remobilization costs or annual adjustments to hourly rates.

Termination of Services Either party may terminate this agreement upon 5 days written notice should the other fail to perform their obligations hereunder, or should the project fail to move forward. In the event of termination, Webster University shall pay WBA for all services rendered to the date of termination, and all reimbursable expenses.

Ownership of Documents All documents produced by WBA under this agreement shall remain the property of WBA and may not be used by Webster University for any other project or for another site without the written consent of WBA. With the prior consent of WBA, Webster University may use these documents for any purposes to advance the interest and progress of this project.

Additional Services All Additional Services shall be authorized in writing prior to the commencement of any supplemental work.

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Wilson Butler Architects 70 Federal Street, 5th Floor Boston, MA 02110 www.wilsonbutler.com