12. RESIDENT TRAVEL AND CONFERENCE FUNDING POLICY

Fellowship Interviews

Many otolaryngology residents pursue fellowships in otolaryngology subspecialties after their residency. The faculty recognizes that residents need to interview for these fellowships and will make every effort to release residents from their clinical duties so that they may attend these interviews. Fellowship applicants are asked to try to minimize the days away from their rotation as their absence places an undue burden on their fellow residents.

12. Resident Travel and Conference Funding Policy

Note:CheckthelatestupdatesonUniversity-sponsored travel.

Resident travel to the following scientific meetings will generally be approved for departmental support: American Association for Research in Otolaryngology (ARO), Combined Otolaryngological Spring Meetings (COSM), American Academy of OtolaryngologyHead & Neck Surgery Annual Meeting (AAO-HNS), and Section Meetings of the Triological Society. Travel to other meetings may be approved on a case-by-case basis by the program director.

In addition, funding approval will require that the following three circumstances exist:

The resident must be the podium speaker, course lecturer, or poster presenter. Poster presentations are generally acceptable only for PGY1-3 residents (at the time of the presentation). If a poster of a PGY4-PGY5 resident is accepted the resident may be eligible for travel funding but this must be approved by the program director ahead of time. However, posters on laboratory basic science topics are acceptable at any training level.

In addition, the work must be original and presented for the first time and, the presentation must be accompanied by a manuscript that is submitted to a peer reviewed journal before the time of the meeting.

Major Expense Guidelines (Note: Beginning Jan. 2022, residents are also required to book their travel, including flight and hotel, through the Stanford Travel program for sponsored trips): • Roundtrip airfare will be reimbursed at the lowest available fare purchased through Egencia: https://stanfordtravel.stanford.edu/(using your SUNet ID and pw). • Hotel lodging should also be booked through Egencia (except for conference hotels) or use theitinerary-forwarding service. and rates should be reasonable and follow university’s Hotel Lodging Rate Guidance: https://web.stanford.edu/group/fms/fingate/staff/travel/policy_notes/lodging.html • Meeting registration reimbursement will be based on early pre-registration, not at-the-door fees. • All ground transportation reimbursement is based on actual expenses and should be reasonable and necessary. Per AGM 5.4.2, use Stanford Travel to book rental cars. • Meals willnotbe reimbursed. • Total departmental reimbursement for a given meeting will be a maximum of $1,400per domestic trip.