Pre-Service Teacher Handbook 2026
Introduction
This handbook is designed for you to review prior to commencing your placement with the College. The overall Supervisor of the Pre-Service Teacher Program is Dean of Operations and Development Mr Sam Cleary.
Important Contacts
Administration
Main Reception: 07 5573 8600
Email: reception@ssc.qld.edu.au
Junior College Administration
Contact: 07 5573 8610
Email: jnradmin@ssc.qld.edu.au
Senior College Administration
Contact: 07 5573 8633
Email: snradmin@ssc.qld.edu.au
Performing Arts Administration
Contact: 07 5573 8672
Email: performingarts@ssc.qld.edu.au
IT Help Desk
Contact: 07 5573 8600
Email: helpdesk@ssc.qld.edu.au
Health Centre
Contact: 07 5573 8615
Email: healthcentre@ssc.qld.edu.au
Primary Contacts
Sam Cleary
Dean of Operations and Development
Contact: 07 5573 8626
Email: preserviceteachers@ssc.qld.edu.au
Carolyn Brickell
Executive Administrator
Contact: 07 5573 8670
Email: preserviceteachers@ssc.qld.edu.au
Our Strategic Aspiration Towards 2034
That Saint Stephen’s College is recognised as a global leader in contemporary, student-focused learning and education, grounded in Christian values, where our shared belief in our students and their potential, strong relationships and meaningful partnerships, fosters a culture of continual improvement and the pursuit of excellence, transforming lives forever.
Our Purpose
Together we transform lives through the power of learning.
Our Positioning Statement
Developing character, inspiring hope.
Our Crest
We created a lantern on the College crest to represent a light on the pursuit of learning and excellence, but also, because the light links into the phase that Jesus is the “light of the world”.
Our Core Values
At Saint Stephen’s College, we have a strong set of Christian values that underpin everything we do not only as an educational institution, but also as a community. These values are Perseverance, Responsibility, Integrity, Diversity and Empathy.
Our Strategic Aspirations Towards 2034, which identifies our strategic pillars can be reviewed in more detail here
Pre-Service Teacher Placement Procedure
Dear Pre-Service Teachers
We value the important contribution that Pre-Service Teachers make to our learning community, and we appreciate your commitment to developing your skills while supporting the educational experiences of our students.
To ensure a safe, compliant, and supportive environment for everyone, our Placement Registration Procedure below outlines the requirements for all Pre-Service Teachers undertaking professional experience at the College.
What is Required to Volunteer for Pre-Service Teacher Placement at Saint Stephen’s College?
Step One
Pre-Placement Requirements
All Pre-Service Teachers must:
• Provide a placement confirmation email from their tertiary institution
• Provide your current Blue Card and another form of ID that shows your D.O.B.
• Complete an Emergency Contact Details Form Emergency Contact & Details Form
• These documents can be emailed to preserviceteachers@ssc.qld.edu.au
On your first day of placement, please bring with you 100-points of identification, refer to NPC-100 Point Checklist for the types of acceptable documents. Placement cannot commence without these points of identification being sighted on campus. See page 6 under Meetings.
Collection Statement
Saint Stephen’s College is collecting this information for the purpose of assessing your suitability in a PreService Teacher placement program with the College. If you choose not to provide this information, we will be unable to assess your suitability for participation.
a. The information collected will be managed and stored securely by the College, both on-site and through cloud services provided by Microsoft - see Microsoft's Privacy Policy For more information on how the College manages personal information, please refer to the College’s Privacy Policy
After pre-placement has been confirmed you will be asked to follow the steps below:
Step Two
Child Protection Training - Volunteers
ISQ has developed a 20-minute online training presentation for volunteers working in independent schools. This training is included in your volunteer induction process and annual compliance training program for volunteers - see Volunteer Child Protection Training Factsheet. Open and download the Volunteer Child Protection training video here: Training Video: https://vimeo.com/574751254
Two cont’d…
Disability Standards Training - Volunteers
Prior to your arrival on campus, and after you have received your College email address from the IT Department, we ask that you complete another piece of ISQ training below.
• Register for Connect & Learn via the ISQ (Independent Schools Queensland) website link
• Please ensure you register with a Saint Stephen’s College email address as it fast tracks the process.
• Complete the Disability Standards Training
• Once you have completed your ISQ training session, please send a copy of your certificate to preserviceteachers@ssc.qld.edu.au
Step Three
Safety Fundamentals Training
You will undertake Safety Fundamentals Training as part of your induction with Sam Cleary.
Step Four
Saint Stephen’s College Policies
You are required to read and understand the below College Policies:
b. Work Health and Safety Policy
c. Sexual Harassment Policy
d. Anti-Discrimination Policy
e. Code of Conduct Policy
f. Complaints Resolution Policy and Procedure
g. Privacy Policy
h. Whistleblower Policy
i. Staff Dress Policy
j. Student Safety and Wellbeing Policy
k. Student Safety and Wellbeing - Staff Code of Conduct
l. Student Safety and Wellbeing - Raising and Responding to Concerns Policy and Procedure
m. Cybersecurity Policy
n. Student Code of Conduct Policy
Step Five
Reportable Conduct Scheme
From 1 July 2026, Queensland's Reportable Conduct Scheme applies to Saint Stephen's College. The scheme covers allegations of harm-related conduct towards students by any worker of the College, and the definition of worker includes pre-service teachers on placement.
As a pre-service teacher, you must understand your obligations under the Reportable Conduct Scheme including what may be defined as professional boundaries. This information is outlined in the Saint Stephen’s College Student Safety and Wellbeing – Staff Code of Conduct
If you have a concern about the conduct of any adult towards a student, raise it immediately via the Report a Concern Form Report a Concern Form or use the below QR code
The reporting pathway is set out in the College’s Student Safety and Wellbeing - Raising and Responding to Concerns Policy and Procedure above. Reporting obligations under the scheme sit with the Principal as head of the reporting entity; your responsibility is to raise concerns promptly, not to investigate them.
Report a Concern QR Code:
Mandatory reporting obligations
As a staff member (as defined in the College’s Student Safety and Wellbeing Policy), if you become aware or have a reasonable suspicion that a student has been or is likely to be sexually abused, you must report your concern to a Student Safety and Wellbeing Officer. Further information is provided in the College’s Student Safety and Wellbeing - Raising and Responding to Concerns Policy and Procedure (use the link on page 5).
Step Six
Pre-Service Teacher Position Description
The College’s Pre-Service Teacher Position Description is currently under review. An overview of the role and the expectations for Pre-Service Teachers will be provided during your face-to-face induction with Sam Cleary, Dean of Operations and Development, in your first week of placement.
Coming onto Campus, Staff Parking and Meeting information
Parking
All staff, including Pre-Service teachers, are to park in the car parks nearest “P” on the College Campus Map, accessible via the Western Gate. The other option for staff is to park in the Weir Drive car park. This is the car park on Reserve Road opposite the College’s Western Gate entrance next to Coles. Staff are allocated the lines of parking closest to the Coles Supermarket to allow for traffic flow during drop-off and collection times. The Eastern Car Park is not to be used by Pre-Service teachers.
Signing In/Out
If your placement is in the Junior College (Prep to Year 6) please sign in and out at Junior Hub reception location 8 on the College Campus Map You will be required to wear a green Volunteers lanyard every day while on campus for identification purposes.
If your placement is in the Senior College (Year 7 to 12) please sign in and out at Main Administration location 1 on the College Campus Map. You will be required to wear a green Volunteers lanyard every day while on campus for identification purposes.
It is very important to sign in and out each day as the attendance sheets will be emailed to your university after completion of your placement.
Meetings
The schedule for your first day is:
1. To arrive at 8am at Main Administration location 1 on the College Campus Map. A staff member will meet with you to sight your 100-points of identification, refer to NPC-100 Point Checklist
2. In your first week of placement (preferably on your first day), you will be invited to an induction meeting (through Outlook calendar) to meet with Sam Cleary, Dean of Operations and Development.
3. Your mentor teacher will take you on a tour of the College at a time that suits you both.
4. During your placement you will be invited to several meetings with other key staff. Please read your Saint Stephen’s College emails and respond to all invitations to meetings
Professional Development, Collaboration, and Meeting Schedule Semester
Whole College Timetable
7.55am
8.15am
8.20am – 8.45am
8.45am – 9.25am
9.25am – 10.05am
10.05am – 10.45am
Staff on Duty in selected playgrounds Bell to move to classrooms
Tutor Groups and Morning Routine
Period 1
Period 2
Period 3
10.45am -11.05am Morning Tea
11.05am – 11.45am
11.45am – 12.25pm
12.25pm – 1.05pm Period 4 Period 5 Period 6
1.05pm – 1.45pm Lunch Break
1.45pm – 2.25pm
2.25pm Period 7 Period 8
2.50pm 3.05pm Prep finish Years 1 to 12 finish
Note:
The timetable is a fortnightly rotation Week A/B Prep finish at 2.50pm | Years 1 to 12 finish at 3.05pm
College Morning Routine
8.20am to 8.25am Roll marking at Tutor Group Room.
8.25am to 8.45am Activities. Students walk with Tutor or teacher to these if necessary.
P: TG: Pastoral Care
1: TG: Pastoral Care
2: TG: Pastoral Care
3: TG: Pastoral Care
4: YLM (Grove)
5: TG: Academic
Mentoring
6: TG: Academic Mentoring
7: TG: Academic
Mentoring
8: TG: Academic
Mentoring
9: TG: Academic
Mentoring
10: TG: Academic
Mentoring
11: Futures (HFLT)
12: Chapel (Chapel)
P: YLM (Classrooms)
1: TG: Pastoral Care
2: TG: Religion
3: TG: Pastoral Care
4: TG: Pastoral Care
5: Chapel (Chapel)
6: TG: Pastoral Care
7: YLM (HFLT)
8: YLM (Grove)
9: YLM (Recital)
10: YLM (GFA)
11: YLM (SCIL)
12: YLM (White Wing)
Prep to Year 12: House meetings or activities
Prep to Year 4 Chapel (Grove)
5: TG: Pastoral Care
6: TG: Pastoral Care
Year 7 to 12
Assembly (GFA).
Prep: Pastoral Care
1: TG: Religion
2: YLM (Grove)
3: TG: Religion
4: TG: Religion
5: TG: Religion
6: TG: Religion
7: TG: Pastoral Care
8: TG: Pastoral Care.
9: Chapel (Chapel)
10: Futures (HFLT)
11: TG: Academic Mentoring
12: TG: Academic Mentoring
8.20am to 8.25am Roll marking at Tutor Group Room.
8.25am to 8.45am Activities. Students walk with Tutor or teacher to these if necessary.
P: TG: Pastoral Care
1: TG: Pastoral Care
2: TG: Pastoral Care
3: YLM (Grove)
4: TG: Pastoral Care
5: TG: Academic Mentoring
6: TG: Academic Mentoring
7: TG: Academic Mentoring
8: TG: Academic Mentoring
9: TG: Academic Mentoring
10: TG: Academic Mentoring
11: Chapel (Chapel)
12: TG: Committee Meetings
P: TG: Pastoral Care
1: TG: Religion
2: TG: Pastoral Care
3: TG: Pastoral Care
4: TG: Pastoral Care
5: TG: Pastoral Care
6: Chapel (Chapel)
7: YLM (HFLT)
8: YLM (Grove)
9: YLM (Recital)
10: YLM (GFA)
11: YLM (SCIL)
12: YLM (White Wing)
Prep to Year 6: Assembly (GFA)
7: Chapel (Chapel)
8: Futures (HFLT)
9: TG: Pastoral Care
10: TG: Pastoral Care
11: TG: Pastoral Care
12: TG: Pastoral Care
Prep to Year 4 Chapel (Grove)
5: YLM (Recital Hall)
6: YLM (HFLT)
7: TG: Pastoral Care
8: TG: Pastoral Care
9: TG: Pastoral Care
10: Chapel (Chapel)
11: TG: Pastoral Care
12: TG: Pastoral Care
P: Pastoral Care
1: YLM (Grove)
2: TG: Religion
3: TG: Religion
4: TG: Religion
5: TG: Religion
6: TG: Religion
7: TG: Pastoral Care.
8: Chapel (Chapel)
9: Futures (HFLT) 10: TG: Pastoral Care
11: TG: Academic Mentoring 12: TG: Academic Mentoring
Privacy and Data Breach Management
• Sensitive Information (medical information and other personal details) has a higher degree of protection under the Privacy Act
• Staff are not to disclose this information to other parents or students e.g. it is not appropriate to help parents by telling them the names of other parents with a child having the same learning difficulty, without gaining permission first. This requirement also includes not projecting the TASS class roll as it has medical alerts and reasons for absences.
• Data Breach - If information is lost, stolen, hacked, or displayed/emailed to unintended recipients, it MUST be reported to Josie Burford, Director of Risk and Compliance, and/or David Craft, Director of ICT, on privacyofficer@ssc.qld.edu.au They will apply the management procedure to determine the appropriate remedial action
Playground Duty
• All Pre-Service teachers are required to supervise playground duties with their mentor
• This will involve monitoring students to ensure safe play environments for all, gently redirecting play that is inappropriate or dangerous. If there are any major incidents, or if any students are injured, you are to ensure that your mentor is aware of these. Also ensure that you ask for support or direction if required on any incident to ensure that our Duty of Care has been met
• All Pre-Service teachers are to be punctual in their duty area
• At the end of each duty, teachers are to ensure that all students are heading back to their classrooms ready for classes.
Yard Duties
A copy of the 2026 Yard Duties locations and responsibilities can be found here
Additional Responsibilities
• Pre-Service teachers who work in Years 4 to 6 may be required for after-school sports training. They may also be expected to travel on the bus with students to competition rounds
• Pre-Service teachers may be invited to observe parent teacher conferences, if this is acceptable with all parties involved.
• Pre-Service teachers may be invited to attend information evenings or special events outside of school hours, if that is associated with the year-level placement that they are working on.
• If there is a special event day e.g. sports carnival, activity day, etc. the Pre-Service teacher is expected to involve themselves fully in the event, as guided by the mentor teacher
The College ALL STAFF Phone list and list of Junior College Staff Classes, Roles, Phone & Room Numbers will be updated at the start of each term and sent out via email to all staff.
