RPA 8 TPWP FY 2012 Final 042811

FY 2012 East Central Intergovernmental Association Regional Planning Affiliation 8Transportation Planning Work Program

Final Approved on April 28, 2011 Prepared By: East Central Intergovernmental Association 7600 commerce Park, Dubuque, Iowa 52002 563.556.4166, FAX 563.556.0348 Prepared as part of FY2012 TPWP W.E. # 5370 The ECIA RPA (Region 8) consists of local jurisdictions including: Counties of: Clinton County Delaware County Dubuque County Jackson County

Cities over 5,000:

Transit Systems:

Clinton, Dewitt Manchester

50 Small Cities in:

Clinton MTA Great River Bend Region 8 RTA

Maquoketa

Clinton County Delaware County Dubuque County Jackson County

DISCLAIMER The preparation of this report was financed in part through a federal grant by the Federal Highway Administration under the provision of the 1964 Federal–Aid Highway Act, as amended CAVEAT THIS DOCUMENT DOES NOT CONSTITUTE A STANDARD, SPECIFICATION, OR REGULATION.

1

TABLE OF CONTENTS Resolution to Adopt the Transportation Planning Work Program.......................................1

Resolution to Adopt the Transportation Planning Work Program and Authorization to Execute a Planning Contract with the Iowa DOT WHEREAS, the FY 2012 Transportation Planning Work Program has been reviewed and concurred with by the Policy Board of the East Central Intergovernmental Association Regional Planning Affiliation (RPA 8), the Iowa Department of Transportation, the Federal Highway Administration, and the Federal Transit Administration; and, WHEREAS, RPA 8 has been formed in cooperation with the Iowa Department of Transportation, the Federal Highway Administration, and the Federal Transit Administration to jointly plan and program federal and state transportation improvements in the Region; and, WHEREAS, a contract is available from the Iowa Department of Transportation providing planning funds in the amount of $57,801 in Surface Transportation Program dollars, $24,146 in Federal Highway Administration SPR dollars, $14,763 in Federal Transit Administration Section 5311 and $9,383 in Federal Transit Administration Section 5304 dollars for the continuing, comprehensive, and cooperative transportation planning process for the ECIA RPA 8 region; and, THEREFORE, NOW BE IT RESOLVED that the East Central Intergovernmental Association (ECIA) Regional Planning Affiliation 8 Policy Board of the East Central Intergovernmental Association approves the FY 2012 Transportation Planning Work Program and authorizes the ECIA Executive Director to execute the contract with the Iowa Department of Transportation for fiscal year 2012.

Adopted this 28th day of April 2011.

______ RPA 8 Policy Board Chairperson

_04/28/2011_____ Date

ATTESTED BY:

_____________________________ Kelley Deutmeyer Executive Director, ECIA

_04/28/2011_____ Date

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

1

Regional Planning Affiliation (RPA 8) The Regional Planning Affiliation (RPA 8) is designated as a four-county region excluding the Dubuque Metropolitan Area Planning Organization (MPO.) The RPA 8 region encompasses the counties of Clinton, Delaware, Dubuque and Jackson, which are located in the eastern-central portion of the State of Iowa. Three of the counties, Dubuque, Jackson and Clinton, are bordered on the eastern edges by the Mississippi River. Within this region, the RPA 8 services 57 cities and all of the rural areas in all of their transportation needs. The sizes of the cities range from Durango’s 24 in population to Clinton’s 27, 772, giving the RPA 8 a vast set of circumstances from which to work with. For any federal funding to be applied for and sub-allocated to the various entities within the region, the RPA 8 Policy Board, consisting of designated members representing each county, must make the final decisions.

Population There are eight membership regions with in the RPA 8 area. These are broken down into regions represented by each county and the cities with 5,000 or greater population located in each county except for Dubuque County. In this region the counties include Clinton, Delaware, Jackson, and Dubuque with the city members consisting of the City of Clinton, the City of Dewitt, the City of Manchester and the City of Maquoketa. The City of Dubuque was not included in this population count as it is within the Dubuque Metropolitan Planning Organization area. Table 1 lists the RPA 8 members by county and includes the population of each member along with the total population of the RPA 8 region.

Table 1 RPA 8 Members

Population by RPA 8 Members 2010

Clinton County City of Clinton City of DeWitt Total for County

16,909 26,885 5,322

Delaware County City of Manchester Total for County

12,585 5,179

Jackson County City of Maquoketa Total for County

13,707 6,141

Dubuque County Total for County

18,567

Final Total

County/City

49,116

17,764

19,848 18,567 105,295

Data Source: 2010 Census Data

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

2

Transportation Planning Work Program ECIA Regional Planning Affiliation The Transportation Planning Work Program (TPWP) outlines various transportation planning activities to be conducted by the East Central Intergovernmental Association (ECIA) as the staff of the Regional Planning Affiliation (RPA 8) from July 1, 2011 through June 30, 2012.

The TPWP is annually developed with input from the following: • • • • • • •

Regional Planning Affiliation 8 (RPA 8) Policy Board Regional Planning Affiliation 8 (RPA 8) Technical Advisory Committee Region 8 Regional Transit Authority (RTA) Clinton Municipal Transportation Administration (MTA) Iowa Department of Transportation (Iowa DOT) Federal Highway Administration (FHWA), Iowa Division Federal Transit Administration (FTA), Region VII

The 2005 Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) bill sets out the following guidelines for planning:        

support the economic vitality of the region, especially by enabling global competitiveness, productivity, and efficiency; increase the safety of the transportation system for motorized and non-motorized users; increase the security of the transportation system for motorized and non-motorized users; increase the accessibility and mobility options available to people and for freight; protect and enhance the environment, promote energy conservation, and improve quality of life; enhance the integration and connectivity of the transportation system, across and between modes, for people and freight; promote efficient system management and operation; and emphasize the preservation of the existing transportation system.

In addition, SAFETEA-LU mandates that the Iowa Department of Transportation officials consider the following: • • •

with respect to non-metropolitan areas, the concerns of local elected officials representing units of general purpose local government; the concerns of Indian tribal governments and Federal land management agencies that have jurisdiction over land within the boundaries of the State; and coordination of transportation plans, programs, and planning activities with related planning activities being carried out outside of metropolitan planning areas.

The Regional Planning process set up by Iowa DOT in the early 1990’s was designed to address these provisions of the then 1991 Intermodel Surface Transportation Efficiency Act (ISTEA), the ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

3

then 1998 Transportation Equity Act for 21 st Century (TEA 21) and the current 2005 SAFETEALU. The Transportation Planning Work Program serves to: • • • • •

Document the procedures for carrying out a 3C (comprehensive, continuing, & cooperative) transportation planning process among local units of governments in the region.

Aid in project development/selection and allocation of federal, state and local funding sources.

Establish the end results, purposes, and general methods to be employed in the conduct of specific work elements.

Address issues and problems affecting the region's transportation system.

Act as one mechanism where regional transportation issues can be addressed by transportation professionals, citizen transportation interest groups, and elected officials in an organized and meaningful manner.

How is the TPWP Developed The Transportation Planning Work Program (TPWP) outlines various transportation planning activities to be conducted by the staff for the Regional Planning Affiliation 8 (RPA 8). The TPWP is prepared and adopted each year and contains transportation planning activities for the current fiscal year.

The TPWP Process will include the following steps: • •

• •

•

RPA 8 staff will start developing the TPWP in month of February following rules and regulations adopted by the Iowa DOT. After the draft TPWP is finished, it will be released for a 30-day public review process in March. RPA 8 staff will inform the public of the draft TPWP’s availability by sending notice to the organizations on the RPA 8 public participation process list and by publishing legal notices in local newspapers and ECIA website. Theses notices will be printed 4 -20 days before the scheduled meeting.

The public hearing will be held with the RPA 8 Policy Board meeting in March. The meeting will be opened for public input during the process.

After the final TPWP is finished, it will be released for a 30-day public review process in May. RPA staff will inform the public of the final TPWP’s availability by sending notice to the organizations on the RPA 8 public participation process list and by publishing legal notices in local newspapers and ECIA website. Theses notices will be printed 4 -20 days before the scheduled meeting.

The public hearing will be held with the RPA 8 Policy Board meeting in May. The meeting will be opened for public input during the process.

RPA Organization and Management The East Central Intergovernmental Association Regional Planning Affiliation 8 was established on February 2, 1994 through the adoption of Articles of Agreement by the participating organizations in the region. It is one of the 18 RPA's in the state that were formed as part of the Iowa Department ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

4

of Transportation's implementation of ISTEA, particularly in regard to meeting the statewide planning and programming aspects of the legislation.

This cooperative, comprehensive, and continuing transportation planning process was established by agreement between the state and local governments in compliance with the provisions of the Intermodal Surface Transportation Efficiency Act of 1991 and continued under subsequent federal transportation legislation reauthorization 1998 TEA 21 and 2005 SAFTEA-LU. The planning process is implemented through a committee structure. Committees forward their recommendations to the Policy Board for consideration and final action. At this time, the only standing committee is the Technical Advisory Committee, which was formed by the Policy Board at its first meeting on February 2, 1994. The Policy Board and Technical Advisory Committee's responsibilities are summarized below: RPA Policy Board The ECIA Regional Planning Affiliation 8 is governed by a board of twelve elected officials from the member jurisdictions. The Policy Board is responsible for establishing overall policy, making decisions related to transportation planning, project funding priorities, project programming and monitoring the direction of studies of transportation conditions in the region. There is a board member from each of the four counties, and a board member from each of the four large urban areas. The remaining four Board members are from a non-urban city in each of the four counties which are elected by caucus every two years.

RPA Policy Board: COUNTIES

URBAN AREAS

SMALL CITIES

Jon Staszewski Clinton County

Rodger Holm City of Clinton

Tom Roth Clinton County

Don Thiltgen Vice Chair City of DeWitt Jeff Madlom Delaware County

Milt Kramer City of Manchester

Daryl Klein Dubuque County

Vacant Delaware County Jacob Reuter Dubuque County

Larry "Buck" Koos Chair Jackson County

Jason Hute City of Maquoketa

Paul Konrardy Jackson County

Mokhtee Ahmad, Admin.

FTA Reg. VII (Proxy Mark Betchel)

Stu Anderson Plng. & Prog. Lubin Quinones, Admin Iowa DOT FHWA, Iowa Div. (Proxy Sam Shea) (Proxy Tracy Troutner)

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

5

RPA 8 Technical Advisory Committee: The Technical Advisory Committee consists of professional staff persons from the RPA member jurisdictions. The Technical Committee reviews, studies, and makes recommendations to the Policy Board related to technical issues affecting spending and study priorities.

Todd Kinney, Chair Clinton County Engineer

Jeff Horne (Proxy) Mike Reynolds City of Clinton

Anthony Bardgett Delaware County Engineer

Steve Lindner DeWitt City Administrator

Bret Wilkinson Dubuque County Engineer

Timothy J. Vick Manchester City Manager

Clark Schloz Jackson County Engineer

Brian Wagner, Vice Chair Maquoketa City Manager

Dennis Hart Clinton MTA Director

Mark Munson RTA Executive Director

Randy Zobrist Great River Bend Executive Director

Sam Shea Iowa DOT (Advisory only)

Tracy Troutner Federal Highway administration, Iowa Division (Advisory Only)

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

6

Transportation Improvement Implementation Goals The following general implementation goals have been established for ECIA’s RPA staff by the ECIA RPA 8 Policy Board. These goals do not necessarily indicate any particular actions, which will be taken during the course of the fiscal year. Rather, they describe the desired focus for staff activities. Specific work activities for the year are listed in the description of the work elements starting on page 7.

Financing Highway Network Projects Continue working with federal, state and local officials in pursuing funding mechanisms with emphasis on the SAFETEA-LU opportunities.

Transit Maintain the Region’s transit systems, i.e. Clinton MTA, Region 8 RTA, and Great River Bend Services, Inc., and monitor the changing Federal Transit Administration funding programs and planning requirements.

Planning •

Provide a transportation planning program addressing major highway, city street, county road and transit system issues with emphasis on the requirements of the SAFETEA-LU.

•

Develop and implement a Long-Range Transportation Plan. Special emphasis should be placed on mainstreaming safety in the Long-Range Transportation Plan and in the planning processes, which will result from the implementation of that plan.

•

Stay current on efforts at the federal and state level to identify methods for streamlining the environmental process. ECIA will also support the Iowa Department of Transportation's "Can Do" early concurrence process for environmental clearance and participate to the level necessary on specific projects.

•

Assist local member jurisdictions and Iowa DOT in any corridor or subarea planning studies, which may be conducted.

•

Provide support and technical assistance to local governments and particularly local transit agencies in the area of transportation system management.

•

Develop strategies for transportation corridor preservation, road system continuity and spacing, and access control.

•

Develop strategies for coordinating land use and transportation development.

•

Maintenance of a program for increased citizen/public awareness and involvement in the transportation planning process. Compliance with Title IV of the Civil Rights Act will be accomplished.

Continuation of a transportation improvement programming process that provide for selecting and prioritizing projects based on objective planning criteria and funding capabilities.

•

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

7

Work Program Elements Program Support and Administration 1.

Project #1599 - Overhead and Administration (On going Process) Background/Previous Work: ECIA General Management has conducted association operations under direction of its governing council and committees since the origin of the association 30 years ago.

Adequate and necessary administration support and overhead have been provided as part of this activity.

Program Objective: Conduct ECIA operations in conformance with proper business practices and provide necessary overhead to conduct transportation planning for RPA 8.

Program activities: • Overhead and general administration will be provided by ECIA for RPA 8.

• Progress reports and reimbursement requests will be developed and submitted to the Iowa DOT on a quarterly basis.

• An annual audit will be performed by an outside accounting firm per FHWA/FTA requirements.

Expected Accomplishments: General overhead and administration activities will occur during the fiscal year in conformance with the policies and procedures of the East Central Intergovernmental Association, the Iowa Department of Transportation, the Federal Highway Administration, and the Federal Transit Administration.

Total Cost: $36,903 Staff Hours: 724 2. Project # 5370 - RPA General Program Coordination (On going Process) Back Ground/Previous Work: Staff has served as liaison between RPA 8 and state and federal agencies pertaining to specific transportation issues. Staff provides local support to the 3C process in the RPA 8 area (3C = comprehensive, cooperative, and continuous).

Program Objective: To provide general regional transportation planning coordination for RPA 8, and general administration of the SAFETEA-LU program in the region.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

8

Program Activities: • Arrange, set agendas, and prepare materials for meetings of the RPA 8 Policy Board and Technical Advisory Committee. Prepare minutes and follow up actions and correspondence based on meeting’s activities.

• Update the Public Participation Plan and implement by involving the public in the planning and programming of transportation funds by RPA 8.

• In cooperation with the Iowa DOT, FHWA, and FTA, provide general assistance to member governments in RPA 8 as part of the "3C" transportation planning process (i.e. continuing, cooperative, and comprehensive).

• Prepare FY 2012 Transportation Planning Work Program (TPWP) based on the specifications of Iowa DOT, FTA, the RPA 8 Technical Advisory Committee, the RPA 8 Policy Board, and the FHWA based on the funding available.

• Coordinate activities pertaining to the regional transportation planning process as directed by the RPA 8 Policy Board and Technical Advisory Committee.

Expected Accomplishments: General coordination of the transportation planning process, staffing the two RPA 8 committees, a public participation involvement process, interaction with state and federal agencies on behalf of RPA 8, an annual work program, and reports resulting from special studies as directed by the RPA 8 committees.

Total Cost: $18,490 Staff Hours: 363 Long -Range Transportation Planning (System Level) 3.

Project #5372 - Regional Transportation Planning (Maintenance of existing plan is an On going process) Background/Previous Work: During summer 2009, RPA 8 adopted the 2035 Long-Range Transportation Plan (LRTP).

Efforts in FY 2011 are focused on maintaining the plan and making the plan SAFETEA-LU compliant.

Program Objective: • • • •

To maintain the LRTP and to collect, update, analyze, and provide transportation data (e.g. socio-economic, land use) information to be used in the RPA 8 region.

Continue development of RPA 8 Geographic Information System (GIS).

RPA8 staff will also be involved in the coordination and collection of data on an as needed basis with IADOT. Staff will follow FHWA and IADOT guidelines to make the plan SAFTEA-LU compliant.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

9

•

Staff will assist in integrating LRTP with state wide plans developed by the State DOTs.

Program Activities: • • • •

Develop policy directions for the RPA8 region’s 2014 Long Range Transportation Plan.

Ensure the region’s Long-Range Planning process addresses the federal transportation planning factors.

Asses impact of policy choices on regional transportation system, land use, development and the financial capacity to guide decision making.

Process amendments to LRTP 2035 as necessary.

End Results: •

Maintain and amend Final 2035 RPA8 Transportation Plan.

Cost: $ 2,624 Staff Hours: 61 4.

Project #5373 - Transportation Research and Database Management (On going Process) Background/Previous Work: To have a complete understanding of transportation and travel behavior in the region, RPA 8 staff regularly collects and analyzes data from various government organizations in the region. Data pertaining to transportation is routinely tracked and reported such as traffic counts, transit ridership, accidents data, and expenditure of funds for maintenances and expansion of transportation facilities are kept on databases at ECIA. Documents produced by the states and local jurisdictions that included data on transportation within the region are kept in the Transportation Department.

Program Objective: • • • • •

To collect, maintain and analyze data on transportation within the region to facilitate transportation planning and decision making.

To use information derived from analysis of data in modeling and other activities to promote rational transportation planning.

To promote better understanding of transportation patterns and trends among member jurisdictions and general public.

To maintain data on low-income and minority populations to support environmental justice outreach and analysis.

To respond to requests for information from local, state and private agencies and members of the public.

Program Activities: • • •

Process data collection from membership organizations.

Monitor data sources.

Maintain databases and documentation.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

10

• • •

Disseminate data and/or analysis to RPA 8 member jurisdictions, other interested agencies and general public.

Maintain the Transportation Department Library within ECIA. Maintain the GIS system with updated information for future analysis and graphical representation.

Expected Accomplishments: • • • •

Miscellaneous research reports and analyses.

Periodic reports detailing key transportation and trends.

Usable transportation library.

GIS map products will be prepared, as necessary, on behalf of counties and cities for coordination of transportation, land use, and infrastructure programs.

Total Cost: $ 7,109 Staff Hours: 165 Short-Range Transportation Planning (System Level) 5.

Project #5377 Short Range Transportation Planning (On going Process) Back Ground Previous Work: Staff has worked with local, state, and federal staff and policy makers in the planning and funding development work for highway and bridge work projects. Staff has also written the grant applications used in the procurement of funds for Regional Transit Authority. Under direction of RPA 8 Policy Board and Technical Advisory Committee, staff annually prepares a priority list of short range (4 year) financially attainable multi-modal improvements which will be undertaken in RPA 8 area using state, federal, local, and possibly private sector funds.

Program Objective: •

To provide technical support, grant administration, and planning assistance to the Clinton MTA, Region 8 RTA, and Great River Bend Services.

• To prepare a four-year multi-modal Transportation Improvement Program (TIP) for RPA 8 area consistent with federal and state guidelines and regulations. With prioritized transportation projects funded with federal, state, and local funds.

• To assist the Iowa Department of Transportation with administration for projects under development.

Program Activities: •

ECIA staff will stay current on efforts at the federal and state level to identify methods for streamlining the environmental process. ECIA will also support the Iowa Department of Transportation's "Can Do" early concurrence process for environmental clearance and participate to the level necessary on specific projects.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

11

•

•

•

• • • • •

Work with local transportation agencies and in particular the rural transit providers to implement transportation system management and operations systems. Particular emphasis will be placed on assisting the Region 8 RTA with the implementation of ITS systems for communication, automated data collection and scheduling.

Prepare and manage a four–year (FFY 2012 – 2015) program of projects Regional Transportation Improvement Program (TIP) with descriptions and justifications of projects using federal, state, and local funds. The TIP will be approved in draft and final form by the Technical Committee and Policy Board with appropriate review time by the general public. All projects will be evaluated for project selection in relation to the policy framework developed by the Policy Board. The TIP will also be financially constrained in that all projects will have identified funding within the amounts available.

Conduct transit research and planning work that will result in TIP programmable projects and/or as directed by the Policy Board. Assist the regional transit operators in meeting short-range planning requirements of the FTA and Iowa DOT. Particular emphasis will be placed on coordinating nonemergency transportation by Region 8 RTA and social service transportation providers.

Coordinate the development of appropriate supporting documentation to merge the TIP with the State TIP (STIP) each year including all routine annual amendment / revision coordination through TPMS. Work with local elected and appointed officials within the framework of coalitions, associations, etc, in addressing regional transportation needs. An example would be the U.S. Highway 30 Coalition of Eastern Iowa.

Provide GIS mapping services on contract to the municipalities and counties in the RPA to support transportation planning, and to facilitate coordination between transportation, land use, and public infrastructure.

Serve as stakeholder on Transit Action Group (TAG) and help in printing and mailing agenda and meeting notices for quarterly TAG meetings.

Update existing five year Public Transit Development Plan (PTDP) based on 2000 census data and the data provided by RTA.

Expected Accomplishments: • Development of the Transportation Improvement Program (TIP) and assist Iowa DOT in developing the STIP. • Coordinate the TIP development with the RPA 8 Policy Board and Technical Advisory committee and general public; planning/coordination work with the transit operators.

• Prepare any reports needed throughout the development of the TIP each year; and amend the TIP as needed.

• Coordinate the PTP update with TAG group and transit operators.

Total Cost: $51,615 Staff Hours: 1200

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

12

6.

Project #5380 Smart Planning (End of FY 2012) Back Ground Previous Work: The communities of Dubuque County have come together to form a Smart Planning Consortium. The following chart lists the core partner agencies and the project lead for each agency.

Dubuque County Anna O’Shea City of Cascade Randy Lansing City of Farley Bill Einwalter

The City of Dubuque Laura Carstens City of Dyersville Mick Michel The City of Peosta Karen Snyder

The City of Asbury Beth Bonz City of Epworth Janet Berger Dubuque Soil Water Conservation Department (SWCD) Eric Schmechel

The Consortium will set goals, carry out the activities of the Smart Planning grant, and ensure the tasks of the project are completed. RPA staff will assist this group with planning activates related to Transportation and Transit.

Program Objective: The plan will address the smart planning elements and principles as prescribed in the Iowa Smart planning law. (SF2389, Division VII, Sections 17-25) Smart Planning Elements 1.

Public Participation 2.

Issues and Opportunities 3.

Land Use 4.

Housing 5.

Public Infrastructure and Utilities 6.

Transportation 7.

Economic Development 8.

Agricultural and Natural Resources 9.

Community Facilities 10. Community Character 11. Watershed Planning 12. Hazards 13. Intergovernmental Collaboration 14. Implementation

Smart Planning Principles 1.

Collaboration 2.

Efficiency, Transparency, and Consistency 3.

Clean, Renewable, and Efficient Energy 4.

Occupational Diversity 5.

Revitalization 6.

Housing Diversity 7.

Community Character 8.

Natural Resources and Agricultural Protection 9.

Sustainable Design 10. Transportation Diversity

Program Activities: • Help in creating common Vision and Goals for Consortium members • Collecting Existing conditions and background information for consortium members • Help Consortium in collecting socio economic data ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

13

• • •

Analyses data and create future projections for the consortium members Help Consortium with public input process Help Consortium with Strategy development for the area

Expected Accomplishments: The goal of Smart plan is to create a vision that will set the direction for the future of the Consortium. All policy decisions made in the Consortium should be based on the vision, goals, objectives, and policies that are included in the comprehensive plan.

Total Cost: $9,000 Staff Hours: 209 7.

Project #5378 Maquoketa Travel Demand Forecast Model Maintenance (On going Process) Back Ground Previous Work: ECIA, in cooperation with Reg Souleyrette (ISU, CTRE), developed a travel demand model for the City of Maquoketa (Population 6,141) in 2003. The City decided to maintain the model by contracting with ECIA. Program Objective: • • •

To maintain and update socio-economic and land use information for the study area.

To portray current conditions for the study area.

Analyze impacts of specific polices and investments in the study area.

Program Activities: • Base Model • Update model with socioeconomic and land use changes.

• Traffic Count Collection from Iowa DOT to create independent data set for statistical analysis of model calibration • Update model with new versions of TransCAD. • Update the model with new census data and rebuilt and calibrate complete model for every census release.

Expected Accomplishments: • •

Future Year Model to fit proposed land use scenario.

Analysis of Land Use Scenario.

End Results: •

Update and maintenance of the Maquoketa travel demand forecast model.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

14

8.

Total Cost: $1,875 Staff Hours: 37 Project #5379 Clinton Travel Demand Forecast Model Maintenance (On going Process) Back Ground Previous Work: ECIA, in cooperation with Howard R Green and IDOT, developed a travel demand model for the City of Clinton (Population 26,885) in 2004. The City decided to maintain the model by contracting with ECIA. Program Objective: • To maintain and update socio-economic and land use information for the study area.

• To portray current conditions for the study area.

• Analyze impacts of specific polices and investments in the study area.

Program Activities: • Base Model • Update model with socioeconomic and land use changes.

• Traffic Count Collection from Iowa DOT to create independent data set for statistical analysis of model calibration • Update model with new versions of TransCAD. • Update the model with new census data and rebuilt and calibrate complete model for every census release.

Expected Accomplishments: • •

Future Year Model to fit proposed land use scenario.

Analysis of Land Use Scenario.

End Results: •

Update and maintenance of the Clinton travel demand forecast model.

Total Cost: $5,000 Staff Hours: 98 9.

Clinton County Schools Safe Routes to School Plan (End of FY 2012) The goal of the Clinton County Safe Routes to School Plan is to provide safe and adequate routes leading to Clinton County schools, so that more students are able to safely walk or bike to school. The plan will address both public and private elementary and middles schools within the Clinton County School Districts. The plan will look at several objectives: Collect pertinent background information including, but not limited to: sidewalks (condition, continuity, and obstacles), bike routes and street network conditions

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

15

surrounding schools. Along critical routes surrounding schools examine: posted speed limits (and actual speeds where possible), signage, pavement markings, signalization, lighting and site visibility (including shrubbery). Additionally, inventory existing land uses and zoning surrounding schools.

Form a Safe Routes to School Steering Committee comprised of school district staff, interested parents/PTA, community residents, police, county engineering, county zoning, teachers, Cities, bike/pedestrian groups and others.

Identify the primary routes students use, or could use if they existed, to access school.

Make specific recommendations which will improve pedestrian and bicycle safety access to elementary and middle schools.

Identify costs and potential funding sources, where possible, for the proposed recommendations.

Build public awareness and educate students on pedestrian/bicycle laws, rules and safety tips.

The project tasks are as follows: Task one: Formation of the Safe Routes to School Steering Committee. The group will be comprised of school district staff, interested parents/PTA, community residents, police, county engineering, county zoning, teachers, Cities, bike/pedestrian groups and others.

Task two: Collection of Background Data. The data that will be collected will consist of: mapping elementary and middle schools, map school enrollment boundaries, street network (including posted/ actual speed limits, signage, pavement markings, signalization, lighting, etc.) land-use and zoning, sidewalks, bike paths, traffic counts (current and historical), pedestrian and bicycle laws, pedestrian and bicycle ordinances.

Task three: Hold Steering Committee Meetings. The purpose of these meetings will be to present background data, solidify technical data to be collected and determine the forum for data collection at schools.

Task four: Student/Parent/School Data Collection & Education. This task will involve having students map their route to school along with identification of problem areas along the route. A survey for parents will be distributed to identify attitudes, behaviors and safety concerns. A survey for the school staff will be conducted to identify specific school site safety concerns.

Task five: Technical Data and Analysis. Presentation of data collected in tasks two and four. Primary routes will be mapped along with recommended routes. Access barriers and safety issues (including site visibility issues) will be identified along routes. Photographs of problem areas will be taken and included in the analysis.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

16

Task six: Public Participation Meetings. Meetings will be held at individual schools (except in areas where schools are located close together). The technical and data analysis will be presented to the public for comment so that additional concerns are not overlooked.

Task seven: Development of the Design Criteria. The Safe Routes to School Steering Committee will develop the design criteria that will be used to prioritize district-wide and individual school projects. Construction design criteria at the very minimum will follow AASHTO, SUDAS, ADA and all appropriate design standards.

Task eight: Prepare Final Plan. The final Clinton County Schools Safe Routes to School Plan will be approved by the Regional planning Affiliation 8 Technical and Policy Boards.

Cost: $ 35,000 Staff Hours: 814 10.

Delaware County Schools Safe Routes to School Plan (End of FY 2012) The goal of the Delaware County Safe Routes to School Plan is to provide safe and adequate routes leading to Delaware County schools, so that more students are able to safely walk or bike to school. The plan will address both public and private elementary and middles schools within the Delaware County School Districts. The plan will look at several objectives: Collect pertinent background information including, but not limited to: sidewalks (condition, continuity, and obstacles), bike routes and street network conditions surrounding schools. Along critical routes surrounding schools examine: posted speed limits (and actual speeds where possible), signage, pavement markings, signalization, lighting and site visibility (including shrubbery). Additionally, inventory existing land uses and zoning surrounding schools.

Form a Safe Routes to School Steering Committee comprised of school district staff, interested parents/PTA, community residents, police, county engineering, county zoning, teachers, Cities, bike/pedestrian groups and others.

Identify the primary routes students use, or could use if they existed, to access school.

Make specific recommendations which will improve pedestrian and bicycle safety access to elementary and middle schools.

Identify costs and potential funding sources, where possible, for the proposed recommendations.

Build public awareness and educate students on pedestrian/bicycle laws, rules and safety tips.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

17

The project tasks are as follows: Task one: Formation of the Safe Routes to School Steering Committee. The group will be comprised of school district staff, interested parents/PTA, community residents, police, county engineering, county zoning, teachers, Cities, bike/pedestrian groups and others.

Task two: Collection of Background Data. The data that will be collected will consist of: mapping elementary and middle schools, map school enrollment boundaries, street network (including posted/ actual speed limits, signage, pavement markings, signalization, lighting, etc.) land-use and zoning, sidewalks, bike paths, traffic counts (current and historical), pedestrian and bicycle laws, pedestrian and bicycle ordinances.

Task three: Hold Steering Committee Meetings. The purpose of these meetings will be to present background data, solidify technical data to be collected and determine the forum for data collection at schools.

Task four: Student/Parent/School Data Collection & Education. This task will involve having students map their route to school along with identification of problem areas along the route. A survey for parents will be distributed to identify attitudes, behaviors and safety concerns. A survey for the school staff will be conducted to identify specific school site safety concerns.

Task five: Technical Data and Analysis. Presentation of data collected in tasks two and four. Primary routes will be mapped along with recommended routes. Access barriers and safety issues (including site visibility issues) will be identified along routes. Photographs of problem areas will be taken and included in the analysis.

Task six: Public Participation Meetings. Meetings will be held at individual schools (except in areas where schools are located close together). The technical and data analysis will be presented to the public for comment so that additional concerns are not overlooked.

Task seven: Development of the Design Criteria. The Safe Routes to School Steering Committee will develop the design criteria that will be used to prioritize district-wide and individual school projects. Construction design criteria at the very minimum will follow AASHTO, SUDAS, ADA and all appropriate design standards.

Task eight: Prepare Final Plan. The final Delaware County Schools Safe Routes to School Plan will be approved by the Regional planning Affiliation 8 Technical and Policy Boards.

Cost: $ 35,000 Staff Hours: 814 Total Cost for RPA 8: $ 202,616 ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

18

RPA 8 Budget Summary FY 2012 ECIA RPA Budget Summary for FY 2012 Final 04/28/11 Work Element

Total

Local Match

Local Match

Iowa

Federal Dollars

ECIA

Other Sources

Safe Routes****

$556

$29,522

$5,681

RPA STP

RPA STP

FTA

FTA

Carry Over

Funds

Sec 5311

Sec. 5304

$19,583

$9,383

FHWA State Planning & Research (SPR)

Estimated

Number

Total

Staff Hours

of Staff

$7,381

$36,903

724

3

$14,792

$3,698

$18,490

363

3

$2,100

$2,100

$525

$2,624

61

2

$3,964

$1,724

$5,688

$1,422

$7,109

165

2

$4,703

$41,292

$10,323

$51,615

1200

2

$7,200

$1,800

$9,000

209

3

$100,593

$25,148

$125,741

2,722

Planning Contracts with IDOT 1599

Overhead and Administration

5370

General Program Coordination

$1

$9,110

Long Range Transportation Planning 5372

Regional Transportation Planning

5373

Transportation Research and Database Management

Short Range Transportation Planning 5377

Short Range Transportation Planning

$12,443

5380

Smart Planning

$7,200

Sub Total

$1

$52,300

$9,383

$14,763

$24,146

$24,146

$0

Other Special Project Contracts 5378

Maquoketa travel demand forecast model maintenance (TDM)

$1,500

$1,500

$375**

$1,875

37

2

5379

City of Clinton travel demand forecast model maintenance (TDM)

$4,000

$4,000

$1000***

$5,000

98

2

5382

Clinton County Safe Routes to School Plan

$35,000

$35,000

814

3

5383

Delaware County Safe Routes to School Plan

$35,000

$35,000

814

3

$0

Sub Total TOTAL

$5,500 $1

$57,800

$9,383

$14,763

Totals may not add due to rounding. * Can be used as local match ** Local match is provided by City of Maquoketa *** Local match is provided by City of Clinton

**** 100% Federal Funding

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

$24,146

$5,500

$0

$1,375

$70,000

$76,875

1,763

$106,093

$25,148

$1,375

$70,000

$202,616

4,485

Total Federal/State Funds (80%) Local Match for Federal/State Funds (20%) State Funds for Maquoketa TDM Local Match for Maquoketa TDM State Funds for City of Clinton TDM

$100,593 $25,148 $1,500 $375** $4,000

Local Match for City of Clinton TDM Clinton County Safe Routes to School Plan

$1000***

Delaware County Safe Routes to School Plan

$35,000

$35,000

19

RPA 8 Quarterly Federal Expenditures Estimated FY 2012 Quarterly Federal/State Expenditures Source

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

Total

FTA Sec. 5311 FTA Sec. 5304 FHWA SPR RPA STP Funds Maquoketa Model Maintenance City of Clinton Model Maintenance

$2,346 $3,691 $3,691 $13,075 $375 $1,000

$2,346 $3,691 $3,691 $13,075 $375 $1,000

$2,346 $3,691 $3,691 $13,075 $375 $1,000

$2,346 $3,691 $3,691 $13,075 $375 $1,000

$9,383 $14,763 $24,146 $52,301 $1,500 $4,000

Clinton County Safe Routes to School Plan

$8,750

$8,750

$8,750

$8,750

$35,000

Delaware County Safe Routes to School Plan

$8,750

$8,750

$8,750

$8,750

$35,000

TOTAL

$41,677

$41,677

$41,677

$41,677

$176,093

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

20

ECIA Cost Allocation Plan General The Cost Allocation Plan of ECIA is the basis of assigning costs equitably to all projects during each fiscal year. Under the plan, the total costs assigned to each project are comprised of both direct and indirect costs. All direct and indirect costs are further identified as to personnel and non-personnel costs. The distinctions of cost allocation are described in the following definitions: Definitions Direct Personnel Costs are costs of all personnel activities identifiable to specific projects.

Examples of Direct Personnel Costs include personnel time spent on planning activities, administration of housing assistance and Community Development Block Grant Programs. (see Schedule A) Direct Non-Personnel Costs are the costs of non-personnel items or service clearly incurred by specific projects. Direct non-personnel costs include project related items such as contracted services, data processing, project report publishing, reproductions, travel, supplies, reference materials, staff development, long-distance telephone calls, project audit fees, project inspection fees, advertising, postage, memberships, and other costs similarly identifiable to specific projects. (see Schedule B) Indirect Personnel Costs are costs of all personnel activities that are not identifiable to specific projects but support all project activities. Examples of Indirect Personnel Costs include personnel time spent on producing the Unified Work Program, policy meetings, and agency general and fiscal management. (see Schedule C) Indirect Non-Personnel Costs are the costs of all non-personnel items or service that are not directly attributed to specific projects but rather are attributed to overall operation of the agency including all projects. Indirect non-personnel costs include such items as office rent, equipment rental, base telephone and overall agency long-distance calls, postage, advertising, travel, staff development, insurance-bonds, office supplies, reproductions-publications, agency memberships, reference materials, agency audit, and other such costs similarly attributed to total agency and all project support. (see Schedule D) Cost Allocation to Projects Each project that is active during the fiscal year receives an allocation for costs as follows: A. Direct personnel costs for the month B. Direct non-personnel costs for the month C. A share of all indirect costs for the month

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

21

The monthly share of indirect costs charged to each project is determined by the ratio of each respective project’s direct personnel costs relative to the total direct personnel costs of all projects. Monthly timesheets are maintained by all agency personnel and serve as the basis for such allocations.

Cognizant Agency The Federal Agency from which the most direct federal funds are received. Responsible for establishing the accounting rules for the receipt and expenditure of federal funds and approving the cost allocation plan.

Supporting Data Following are the schedules which clarify all cost items embraced by the Cost Allocation Plan: Schedule A - Direct Personnel Activities Schedule B - Direct Non-Personnel Costs Schedule C - Indirect Personnel Activities Schedule D - Indirect Non-Personnel Costs Schedule A Schedule C Direct Personnel Activities Indirect Personnel Activities Transportation Planning and Grant Administration Unified Work Program Transit Planning and Grant Administration Project Notification and Review Regional Development Policy Meetings Local Comprehensive Planning Filing and Library System Housing Assistance Programs Census Program Community Development Block Grant Contract Agency Information Maintenance Administration Agency Newsletter Community Technical Assistance Agency Fiscal Management Contracted Services Agency General Management Leaves for personnel involved in direct activities Leaves for personnel involved in indirect activities Schedule B Schedule D Direct Non-Personnel Indirect Non-Personnel Project-related Office Supplies Overall Agency Office Supplies Project-related Operating Materials, Books Overall Agency Operating Materials and Books Project-related Conference and Training Expenses Overall Agency Conference and Training Expense Project-related Business Expense Overall Agency Business Expense Project-related Printing and Binding of Publications Overall Agency Printing and Binding of Publications Project-related Insurance and Bonds Equipment Rent and Maintenance Project-related Professional Memberships Overall Agency Insurance and Bonds ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

22

Project-related Telephone Expense Project-related Postage and Shipping Project-related Advertising and Project-related Professional Services Project-related Equipment

Overall Agency Professional Memberships Office Utilities Base Telephone and Overall Agency Cellular

Long-Distance Services Overall Agency Postage and Shipping Office Rent Overall Agency Advertising Overall Agency Professional Services Overall Agency Equipment

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

23

RPA 8 DBE Projection Worksheet For Planning Fund Recipients

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

24

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

25

ECIA RPA 8 Public Participation Program Notification of Documents The following describes the notification process for the materials that shall be made available, the process of documenting the input received, public hearings conducted as part of the development, updates, and amendment processes for the TIP. •

Public Notice A public notice announcing a scheduled public hearing shall be published in a newspaper of general circulation in the RPA 8 area. Theses notices will be printed 4-20 days before the scheduled meeting.

•

Press Releases Press releases announcing scheduled public hearings shall be provided to community newspapers throughout the RPA 8.

Printed – Graphical Material Any printed or graphical material that is available shall be provided by either RPA 8 staff or the appropriate agency upon request.

Public Comments Copies of all public comments received prior to the hearing shall be provided by either the RPA 8 staff at or before the public hearing. A summary, analysis, and report on the disposition of the comments received shall be prepared and made available upon request.

Accommodation: Meetings, public hearings, and ECIA formal events are held in facilities that are accessible by persons with disabilities. Public notices of ECIA meetings and events include a notice of location for public. Individuals with disabilities will be provided with accommodations to attend the meetings on request with a minimum of a week notice. Individuals requiring special material or presentation formats will be asked to contact the staff at least a week before the meeting.

Amendments: TPWP amendment will be necessary when a new work item is added.

An amendment will require the following steps: •

Staff will begin the amendment process by conducting a 30 days reviewing period. Staff will inform the public of the proposed amendment by sending notices to the organizations on the RPA 8 public participation mailing list and by publishing a legal notice in the local

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

26

• •

newspapers and ECIA website. Theses notices will be printed 4 -20 days before the scheduled meeting.

The public hearing will be held with the RPA 8 Policy Board meeting. The meeting will be opened for public input during the process.

The Iowa DOT will be provided with the updated amendment.

Revisions: TPWP revisions will be necessary when there are minor changes to project description and dollar amounts.

•

Staff will update the RPA 8 Policy Board and Technical Advisory Committee on the revised item and provide the Iowa DOT with the change.

Waiver of approvals from FHWA & IADOT All work program changes require prior written Federal approval, unless waived by the awarding agency. The following table denotes the approving agency for various changes to work programs.

Revision type Request for additional Federal funding [49 CFR 18.30(c)(1)(i) and FTA Circular 5010.0C,I.6.e(1)].

Transfer of funds between categories, projects, functions, or activities which exceed 10 percent of the total work program budget when the Federal award share of the total work program budget exceeds $100,000 [49 CFR 18.30(c)(1)(ii)].

Revision of the scope or objectives of the activities (i.e. adding or deleting of activities or major change in scope of activity) [49 CFR 18.30(d)(1)].

Transferring substantive programmatic work to a third party (i.e. consultant) [49 CFR 18.30(d)(4)].

Capital expenditures including the purchasing of equipment [OMB Circular A- 87)].

Transfer of funds between categories, projects, functions, or activities which do not exceed 10 percent of the total work program budget or when the Federal ward share of the total work program budget exceeds $100,000 [49 CFR 18.30(c)(1)(ii)].

Transfer of funds allotted for training allowances [49 CFR 18.30(c)(1) (iii)].

Extending the period of performance past the approved work program period [49 CFR 18.30(d)(2)].

Changes in key persons in cases where specified in an application or a grant award (i.e. change in lead consultant for a project) [49 CFR 18.30(d)(3)].

Approving Agency FHWA/FTA FHWA/FTA

FHWA/FTA FHWA/FTA FHWA/FTA Iowa DOT Iowa DOT MPO/RPA MPO/RPA

Revision and Approval Procedures

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

27

Revisions where FHWA/FTA is the designated approving agency shall require written approval

by FHWA/FTA prior to commencement of activity, purchasing of equipment, or request for reimbursement. Requests from the MPOs and RPAs shall be submitted in writing [four (4) hard copies of the updates to the work program] to the Iowa DOT Office of Systems Planning through the District Planner, and then forwarded to FHWA and FTA for approval. Notification by the approving agency will be in writing in reverse order.

Revisions where the Iowa DOT Office of Systems Planning is the designated approving agency shall require written approval by the Iowa DOT Office of Systems Planning prior to commencement of activity, purchasing of equipment, or request for reimbursement. Requests from the MPOs and RPAs shall be submitted in writing [four (4) hard copies of the updates to the work program] to Iowa DOT Office of Systems Planning through the District Planner.

Copies will be forwarded to FHWA/FTA. Notification by the approving agency will be in reverse order.

Revisions where the MPO or RPA is the approving agency shall be approved by the Policy Board. Hard copy updates to the work program shall be provided to the District Planner, Iowa DOT Office of Systems Planning, FHWA and FTA.

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

28

ECIA Planning Agency Personnel Assigned to Perform Work on the FY 2012 TPWP Classification Executive Director Director Transportation Transportation Planner GIS Specialist Finance Director Support service Manager

ECIA Regional Planning Affiliation 8 FY 2012 Transportation Planning Work Program

29