2023-2024 SRSRC Preschool Program Parent Handbook

Preschool Program

at Scripps Ranch Swim & Racquet Club 2023-2024 PARENT HANDBOOK Updated 5/024/2023 Children’s Center Preschool License #376600420 10250 Scripps Trail San Diego, CA 92131 (858) 549-5355 childrenscenter@srsrc.com

Full & Partial Week Half Days Monday-Friday, Monday/Wednesday/Friday, Tuesday/Thursday 8:30am-1:00pm Full Week Full Days Monday - Friday 8:00am-5:00pm SRSRC Tax ID: 95-2860134

Updated 5/25/2023

WELCOME Welcome & Background Information Philosophy & Goals Non-Discrimination Clause STAFF & SUPERVISION Teachers Supervision Hiring Staff to Babysit REGISTRATION, TUITION & SCHEDULES Sibling and Member Priority Registration Annual Enrollment Tuition Rates Tuition Policy Non-Member Credit Card Charge Authorization Return Check Policy Past Due Accounts Schedule Changes Program Withdrawal School Year Non-Operational Days Staff Development Days Absences ADMISSION Admission Forms DAILY SCHEDULE & PROCEDURES Daily Schedule of Activities Supplies to Bring the First Day of School Snacks & Lunches Birthdays & Special Occasions Summer Swimming Nap Time Bedding Arrival & Dismissal/Hours of Operation Sign In/Out Policy Late Pick-Up HEALTH & SAFETY Children’s Center Facility Access Program/Parent Communication Child Abuse Reporting

Updated 5/25/2023

Illnesses & Absences Lice Accidents/Injuries Emergency Injuries & Illnesses Administration of Medication Sunscreen Transportation Discipline/Behavior Modification Items From Home Program Attire ADDITIONAL NOTES Media Final Note

WELCOME Welcome & Background Information

Welcome to our preschool program at Scripps Ranch Swim and Racquet Club. We are excited to bring a high quality preschool experience to the Scripps Ranch community. The preschool program is owned and operated by Scripps Ranch Swim & Racquet Club (SRSRC).

Our preschool program is licensed by the State of California’s Department of Social Services’ Community Care Licensing Division.

Full time and part time preschool options are available Monday - Friday for children ages 3-5 years old who are fully potty-trained (children are wiping on their own and having less than two accidents in a month). Children who are turning 5 by September 1 are eligible for Kindergarten and may not enroll in the preschool program.

Philosophy & Goals

At the SRSRC preschool program, our goal is to provide quality childcare in a nurturing and safe environment. We will focus on the whole child (social/emotional, cognitive, language, and physical development) through an integrated curriculum.

We believe that children learn best in a developmentally appropriate environment, with ample opportunity for each child to experience success. We provide opportunities for the children to participate in group and self-directed activities as well as indoor and outdoor play.

Non-Discrimination Clause

The SRSRC Preschool Program does not discriminate against any race, creed, religion, gender, and/or sex.

STAFF & SUPERVISION Teachers

We provide teachers who are exceptional in their capacities for guiding and caring. They are committed to providing a preschool program that is stimulating, safe, and inviting with a curriculum designed for maximum success. Our teachers meet or exceed California State Licensing requirements and are committed to professional growth and development. Children’s Center teachers that work with your child have been fingerprinted, received a background check by the Updated 5/25/2023

Department of Justice and the FBI, and received clearance from Community Care Licensing before they can work with the children. In addition, all of the teachers are required to have college units in Early Childhood Education.

Supervision

The SRSRC preschool program maintains a 1:12 staff to student ratio per our licensing requirements.

Hiring Staff to Babysit

The Scripps Ranch Swim & Racquet Club DOES NOT ENCOURAGE staff to baby-sit due to conflicting roles.

SRSRC does not authorize or take responsibility for any services that its employees might provide outside of Scripps Ranch Swim & Racquet Club employment. Please keep in mind that “babysitting” hours may not interfere with or overlap our employees’ scheduled hours with the Club.

REGISTRATION, TUITION & SCHEDULES Sibling and Member Priority Registration

SRSRC members have priority in the preschool program.

To be considered as a member, your child must be listed on your active membership account. Membership accounts must be under the parent/legal guardian with the child listed on the parent’s/legal guardian’s account.

This priority system is also used for the waiting list system. You may add your child to the waiting list at www.srsrc.com.

The Priority Status is as follows and is based on licensing capacity: 1. Current SRSRC Preschool Program participants 2. Siblings of current Preschool or School Age Program participants 3. MEMBERS not currently enrolled in a licensed SRSRC child care program 4. NON-MEMBERS not currently enrolled in a licensed SRSRC child care program

Annual Enrollment

Program participants must re-enroll annually. Notice will be sent out when it is time to do so along with a response deadline. If no response is received by the stated deadline, your child’s spot in the program will be made available to another family.

Registration will be available for the full year from fall through summer.

Tuition Rates

SRSRC preschool offers a full day program and a half day program for children 3-5 years.

2023-2024 Annual Non-Refundable Registration Fee per Child Member

Non-Member

$100

$325

Non-Member Credit Card Charge Authorization

Non-members are required to complete a Recurring Credit Card Payment Authorization form. The monthly account balance will be deducted between the 5th and the 8th of each month. Additionally, the annual non-refundable registration fee will be collected at the time of enrollment using the credit card information provided. Non-member registration is not complete until this authorization form is on file and the annual non-refundable registration fee is collected.

A non-member account will be created specifically for sending program-related invoices. This account does not grant membership privileges at SRSRC.

Return Check Policy

2023-2024 Annual Cot Sheet Fee per Child Member

Non-Member

$15

$15

If a check for tuition, yearly registration, field trips, or related fees is returned due to insu cient funds, the payee must pay all bank charges, and a fee of $15 will be added to your account.

Past Due Accounts 2023-2024 Monthly Tuition per Child Half Day Days

Member

Non-Member

Mon.-Fri.

$769

$928

Mon./Wed./Fri.

$498

$610

Tues./Thurs.

$350

$429

2023-2024 Monthly Tuition per Child Full Day Days

Member

Non-Member

Mon.-Fri.

$1,213

$1,481

Tuition Policy

You will receive a bill prior to the following month of care for your child’s monthly tuition, which is due by the 20th of each month. A late fee of $15.00 will be applied to your account if a payment is received after the 20th of the month. Monthly tuition is not prorated for missed days/absences.

Updated 5/25/2023

Should your account (including online registration account for other programs) become past due, you will be notified in writing that you must bring your account current within 14 calendar days of the notification. SRSRC reserves the right to delay enrollment, suspend from the program, or dismiss from the program any participant of the program who is listed under a past due account. A member utilizing the program, while having delinquent membership fees, also is cause for termination from the service. SRSRC reserves the right to discontinue services at any time when the account is not current. All information retained in our systems may be used in collections activities.

Schedule Changes

Because of capacity and sta ng requirements, the schedule that you select for your child(ren) must remain the same for the entire school year. If you would like to change your child(ren)’s schedule, a 30-day prior written request is required. Any changes to the schedule will be made as space permits, upon approval from the Program Director.

Schedule, program hours, and monthly tuition rates are subject to change by Scripps Ranch Swim & Racquet Club with a 30-day notice.

Program Withdrawal

A 30-day written notice is required prior to discontinuing enrollment in our program.

School Year

The school year begins on Monday, August 21, 2023 and concludes on Tuesday, August 6, 2024.

Non-Operational Days

SRSRC Preschool is CLOSED on the following dates: ● Labor Day - Monday, September 4, 2023 ● Veterans Day Observance - Friday, November 10, 2023 ● Thanksgiving - Thursday, November 23, 2023 and Friday, November 24, 2023 ● Winter Break - Monday, December 25, 2023 through Monday, January 1, 2024 ● Martin Luther King Jr. Day - Monday, January 15, 2024 ● President’s Day - Monday, February 19, 2024 ● Spring Break - Monday, April 1, 2024 through Friday, April 5, 2024 ● Memorial Day - Monday, May 27, 2024 ● Juneteenth - Monday, June 19, 2024 ● Independence Day - Thursday, July 4, 2024 ● Staff Development Days - Wednesday, August 7, 2024 through Friday, August 9, 2024

ADMISSION Admission Forms

It is the parent’s responsibility to complete the registration forms before the child’s first day of attendance. The forms are in your registration packet and are required by the State of California’s Department of Social Services Community Care Licensing Division.

Your child will not be able to attend the program until all required forms have been completed and turned in.

Please keep our daycare within code, by continuing to provide the Center with any important changes in phone numbers, addresses, or names on your emergency or pick-up list. ● LIC 700 ID & Emergency Info ● LIC 702 Parent’s Report ● LIC 627 Consent for Emergency Medical Treatment ● LIC 995 Notification of Parent’s Rights ● LIC 613A Personal Rights ● LIC 701 Physician’s Report ● Copy of Immunization Record ● Preschool Contract ● Custody stipulations/Court Ordered Forms (If needed)

DAILY SCHEDULE & PROCEDURES Daily Schedule of Activities

Each school year, the preschool will be CLOSED between the end of the school year and the beginning of the new school year. This allows our teachers to prepare the curriculum for the new school year.

The curriculum of the program is designed to provide your child with a large variety of activities and experiences to enable them to learn and grow. A tentative daily schedule is posted in the classroom. The following is a sample of the full day preschool daily schedule.

Absences

Morning

Staff Development Days

When your child will be absent or will not be attending their scheduled hours, please notify the Center staff by telephone or email the Director. Failure to notify the Center may result in a $15.00 charge added to your account. Because our program & licensing requirements mandate sta ng based on the number of children enrolled, we can not give refunds, credits, or exchanges for days your child is absent.

Updated 5/25/2023

8:00-8:30

Welcome/Free Choice

8:30-8:45

Clean-up

8:45-9:00

Wash Hands

9:00-9:20

AM Snack / Clean-up

9:20-9:30

Bathroom Time

9:30-10:00

Patio Play

10:00-10:30

Circle Time

10:30-11:00

Small Group Activities

11:00-11:30

Art

11:30 -11:50

Playground Time

11:50-12:00

Wash Hands

12:00-12:30

Lunch

12:30-12:45

Bathroom Time

12:45-1:00

Bedtime Story

1:00-3:00

Nap Time / Quiet Time

Afternoon 3:00-3:15

Wake-up

3:15-3:30

PM Snack

3:30-3:45

Bathroom

3:45-4:00

Preschool Daily Meeting

4:00 – 5:00

Patio Play & Goodbyes

We are at a children’s place, we move at a child’s pace.

Supplies to Bring the First Day of School ● ● ● ● ● ● ●

Extra change of clothes (2 shorts/2 pants, 2 underwear, 2 shirts) 1 face mask Healthy lunch (daily) 2 Snacks (morning and afternoon daily, packed separately) Jacket Refillable water bottle labeled with your child’s name (daily) Small pillow and blanket (nappers only-must fit in bed box)

Snacks & Lunches

The SRSRC preschool program may designate areas of the facility as NUT FREE. Please do not send items containing peanuts, tree nuts and nut butters if your child attends the program in a nut free classroom.

Updated 5/25/2023

There will be a snack break in the morning and afternoon.

A snack will be provided in the morning. The full day class will also be provided with an afternoon snack. Though we provide snack times and water breaks, it is ultimately the parent’s responsibility to send enough food and fluids with the child for the day. Children will have the opportunity to refill water bottles at the drinking fountain.

Parents are also responsible for providing a nutritious packed lunch with all necessary eating utensils. If your child’s lunch requires refrigeration, please provide a cold pack in their lunchbox. The classroom refrigerator is for staff use only. Our staff is not able to microwave lunch items. For safety purposes, please DO NOT SEND any glass containers, bottles, or any tin can pull top containers (soda, tuna, etc.) Also, please do not pack candy.

For dietary reasons and safety precautions (allergies) children are not allowed to share food items sent from home with their classmates.

Please note: If you fail to provide your child with a lunch, your child will be provided with a lunchable or similar.

There will be a $10 charge.

Birthdays & Special Occasions

If you wish to provide a treat for your child’s birthday or special occasion, please communicate with the Director for approval.

Summer Swimming

Our summer schedule begins in June and goes through August. Weather permitting; the children will enjoy scheduled swimming activities in the wader pool.

Children are responsible for bringing: 1.

2.

3.

4.

5.

6.

bathing suit medium sized towel spray sunscreen swim pants (if under 4 years of age) goggles swim shoes (Crocs, flip-flops, etc.)

All items should be labeled with the child’s name and be brought to school each swim day. Swimming is a

privilege and teachers may cancel swim time at any time for any reason.

Nap Time

State Licensing regulations require that each child in a State Licensed full day program is provided the opportunity for quiet/resting time each day. The children have 2 hours of nap time each day for full day students.

All children are required to rest quietly during this time.

Bedding

Children who stay a full day and nap at preschool are required to take their bedding home at the end of the week on Friday to be washed and returned at the start of the next week on Monday. Parents are responsible for providing a small pillow and blanket. The blanket should be big enough to cover their entire body, but small enough to fit into their napping drawer. An annual $15 fee will be assessed for a fitted cot sheet for children who are enrolled in the full day program.

Arrival & Dismissal/Hours of Operation

Half Day Program (8:30am-1:00pm) Drop off time is at 8:30am. Early drop-off is not offered.

Please arrive no earlier than 8:30am. Children must be picked up no later than 1:00pm for the morning session.

Full Day Program (8:00am-5:00pm) Drop off time is at 8:00am. Early drop-off is not offered.

Children must be picked up no later than 5:00p.m.

Teachers will be taking a head-count at 8:45 am to plan and prepare activities for the day. Please call by 8:45 a.m. if your child will be arriving after 9:00a.m. or if they will be absent that day.

Parents must accompany their child AT ALL TIMES during drop off and pick up times. Please inform teachers of any possible ailments that your child may be experiencing (i.e. didn’t sleep well the night before, woke up cranky, no breakfast, etc.). At pick-up time, please inform the teacher that you are taking your child. (This is especially important if we are out on the playground).

Sign In/Out Policy

California State Licensing requires that each child attending the preschool must be signed IN and OUT of our program with a full and legal signature of an authorized Updated 5/25/2023

adult. This includes the EXACT time of drop-off and pick-up every day the child attends. Authorized individuals must be over 18 years of age, and on the pick-up list with a valid I.D. PLEASE DO NOT ALLOW YOUR CHILD TO WRITE ON THE SIGN-IN SHEETS.

Late Pick-Up

Failure to pick up your child by your child’s assigned classroom time will result in a written warning the first time. After one written warning, a $1.00 per minute charge after the designated time will occur. If you’re late and the pick-up file reflects that you have arrived late more than 3 (three) times, the charge will increase to a charge of $2.00 (two) per minute. If your late pick-up file reflects that you have arrived late more than 5 (five) times the charge will increase to a charge of $3.00 (three) per minute and may be cause for termination from program services. Late charges will be billed to your SRSRC account. If by 1 hour past the pick up time selected for your child we have not heard from the parent and the child has not been picked up we have no other alternative but to turn the child over to Protective Services.

HEALTH & SAFETY Children’s Center Facility Access

For improved security, the front door to the Children’s Center has a numbered code lock. Each family enrolled in the program will receive their own code that will allow them entrance into the facility during normal business hours.

Program/Parent Communication

Communication is essential for any program to be successful. We encourage communications between the program staff and parents. Please let the teachers know if your child is on any medication, had a di cult morning, or any other information that you feel is relevant.

Besides communicating directly with the parent, the teachers will keep the parents informed of any/all classroom information by: 1.

Posting information on the Parent Board (located in the main lobby above the sign in/out sheets).

2.

3.

4.

Providing a “Student File Box” (located next to sign in/out sheets). It is the parent’s responsibility to check their child’s file daily for their behavior report, artwork, newsletters, and any possible handouts.

Parent Meetings and Parent/Teacher Conferences may be requested by the parent.

Monthly Newsletters will be sent home to notify parents of upcoming activities, events and curriculum plans. In addition, for those parents that provide us with their email address, we will send out brief email reminders regarding the program.

who exhibits signs or symptoms of illness will not be allowed at preschool. In the event that a thermometer is not available, SRSRC may utilize a symptom checklist.

Please ensure that you always have a backup plan in case your child cannot attend preschool due to illness.

SRSRC Precautions

If at any time you have any questions or suggestions regarding the program, please contact the Lead Teacher or Preschool Director.

SRSRC is taking precautions to help prevent the spread of illness. These include, but are not limited to, additional hand washing, frequent cleaning of commonly touched surfaces, providing a variety of schedule options, and reinforcing good habits with the children (hand washing, covering your cough, refraining from sharing food, etc.).

Child Abuse Reporting

Illnesses & Absences

The staff is required by law to report suspected child abuse to the proper authorities. The telephone number of the Child Protective Services is (619) 560-2191. The Family Stress Center (619) 691-1331 assists families with stressful times and provides suggestions for parenting techniques.

Statement of Risk Related to COVID-19 An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. By visiting SRSRC, you voluntarily assume all risks related to exposure to COVID-19 for you and your child.

Each individual must weigh and evaluate their comfort level with the risks associated with being around others, while taking into consideration important additional risk factors, including but not limited to, current or chronic health concerns or a weakened immune system.

Daily Illness Screenings

SRSRC reserves the right to check participants’ temperatures daily prior to attending the program.

Children and staff who have a temperature of 100* or above will not be admitted. Any child or staff member

Updated 5/25/2023

All absences should be reported to the preschool staff on the morning of the day your child will not be attending.

For the protection of students, their families, and our staff members, do not send your child to preschool if they have experienced any symptoms of illness in the past 24 hours. Call the center the same day to inform the staff of your child’s symptoms and to report the absence.

Your child should be kept home if they have had any symptoms of any communicable disease in the previous 24 hours. Symptoms of communicable disease may include, but are not limited to, rash, red and watery eyes, fever, cough, shortness of breath or di culty breathing, chills, fatigue, muscle or body aches, headache, sore throat, nausea, vomiting, diarrhea, congestion or runny nose, and/or a new loss of taste or smell. Participants with symptoms will not be permitted to remain at the program.

It is recommended that those with symptoms of COVID-19 immediately get tested. Anyone with COVID-19 may not enter the center until they meet the criteria for return as set by the California Department of Public Health for childcare. SRSRC reserves the right to implement a stricter set of criteria.

Children sent home with a fever due a suspected communicable illness will not be able to return until they have been fever-free without the use of fever-reducing

medication for a full 24 hours and any other symptoms have improved or resolved. Returning students may have their temperature taken upon arrival to ensure the child is fever-free. *WE GO BY OUR THERMOMETER. (Non-negotiable).

If your child has been exposed to, has contracted, or displays signs of a highly contagious disease (such as COVID-19, strep throat, viral infection, pinworms, lice, measles, mumps, chicken pox, scarlet fever, red, watery or mucus filled eyes, etc.) you are required to notify the Director immediately. As a licensed program, we are required to report certain communicable diseases to Community Care Licensing and the local public health department. The Director may alert other parents that their child may have been exposed to a contagious disease depending on circumstance (your child’s name will not be included).

A child who is prescribed antibiotics for an illness may return after at least 24 hours of antibiotics and a doctor’s clearance in addition to meeting all other criteria outlined in this section and as outlined by their physician.

Children may also be sent home or excluded from the program even without fever if they are unable to participate in program activities comfortably. SRSRC reserves the right to send a child home if we feel it is in the best interest of the child.

It is the parent’s/guardian’s responsibility to HAVE A BACK-UP PLAN in the event that the child must remain home or be picked up from the program due to illness.

If a child must be picked up due to illness, the parent is responsible for having the child picked up within 30 minutes.

teacher/director will be required in order for the child to return.

Accidents/Injuries

All preschool staff are First-Aid and CPR certified and are capable of properly caring for minor injuries that may occur at school. In the event of a non-emergency injury, the teachers will tend to the situation and a detailed “Ouch Report” will be sent home on the same day.

Emergency Injuries & Illnesses

For emergency injuries requiring medical attention or when serious illness occurs, the parent/guardian will be called immediately to pick up their child. The paramedics may be called for emergency treatment when deemed necessary. An accident report from the supervising teacher or director will be written up and given to the parent.

Administration of Medication

California State Licensing regulations do not allow us to administer over the counter medicine (including sunscreen) unless a medication medication consent form is completed. If your child has a prescribed medication please notify the director or teacher with written instructions. The bottle MUST show: name of child, prescription number, name of the doctor and how many times a day the medication is to be given. The parent must fill out the necessary information on the medication consent form provided by the Director. Inform the Director of when the medication was last administered.

If a child becomes ill while at the program, SRSRC reserves the right to have the child wear a mask until they are picked up.

There are some medical services that we may be unequipped to handle, such as gastrostomy tube care or ileostomy bag care. If you have questions regarding what services can be provided, please request a copy of our Incidental Medical Services Plan.

Lice

Sunscreen

SRSRC PRESCHOOL PROGRAM IS A NIT-FREE FACILITY. Please notify the preschool immediately if your child has been exposed to or has lice so that we can address the issue as promptly and e ciently as possible. (Daily head checks and proper cleaning.) Early detection is key to getting rid of lice and nits quickly. A head check by a

Updated 5/25/2023

Parents should apply sunscreen to their children prior to the school day. If you wish the teachers to reapply sunscreen, please send your child with spray sunscreen.

Transportation SRSRC 10-passenger vans may be used in order to

transport children for field trips. Staff members who drive the passenger vans have valid driver’s licenses and have had their driving record reviewed.

Discipline/Behavior Modification

Corporal or physical punishment of any kind is not allowed at any time. The preschool staff follow a 3 point behavior plan if/when there are behavioral issues in the classroom.

1.

2.

3.

Redirection- The teacher will redirect the child’s attention to something more positive.

Time-Out- If the child is unable to be redirected, the teacher will take the child aside, discuss the issue, and allow them an age-appropriate time-out.

Removal from the Class- If the disruptive behavior continues and becomes too much of a distraction, the child may be removed from the classroom at the Director’s discretion. The child will miss the next activity before returning when ready and will have a note sent home explaining the incident.

In the event of extreme or consistent misbehavior or if your child inflicts bodily harm of any kind to another individual they will receive an Incident/Behavior Report.

Repeated misconduct during program hours is unsafe and disrupts the experience of other children. If a child continues to be disruptive after the staff member has already followed the procedure as mentioned above or if the child intentionally hits, harms, or endangers another child, staff member, or self, the Director may require a conference meeting between the Program Director and the child’s parents.

After three Incident/Behavior Reports have been filed, and depending on the severity, the child may be placed on an action plan to help remedy the situation, may be placed on suspension from participation in the program or may be removed from the program entirely. A disruptive action that threatens the safety of others or self may also result in an early parent pick-up for the day, conference, suspension, or program removal if it is in the best interest for the safety of others or self regardless of the number of Incident/Behavior Reports on file at the Director’s discretion.

Updated 5/25/2023

A child removed from the program may be ineligible for other SRSRC programs (including, but not limited to, licensed childcare and camps) for 12 months. Prior to becoming eligible to return to an SRSRC program, the parents must meet with the child care director of the program for which they wish to enroll their child to seek approval for enrollment.

It is the parent’s responsibility to find care for the child in the event of an early pick-up, suspension, or program removal. Please note that final disciplinary decisions are made at the discretion of the Director.

Items From Home

The teachers ask that children keep their personal belongings (toys and valuables) at home, unless it is a scheduled sharing day. The preschool is not responsible for lost, damaged, or stolen possessions of any kind. We encourage you to label all clothing and possessions and leave valuables at home.

Program Attire

Children should wear comfortable play clothes and tennis shoes, or sandals (please no flip flops or Crocs) for active play. A change of clothes is required to keep in your child’s cubby at all times (1 face mask, 2 shirts, 2 shorts/pants, 2 underwear, & 2 pairs of socks). If it becomes necessary to change your child’s clothes and no extra clothes are available, the parent /guardian will be called to bring extra clothing.

Because our daily activities include art, we suggest that you dress your child appropriately (clothes that you don’t mind your child getting dirty).

ADDITIONAL NOTES Media

Scripps Ranch Swim & Racquet Club may take pictures and/or video of participants and activities for the website www.srsrc.com, promotional materials, camp/program projects, and/or for publicity purposes. Please contact the director in writing if you would like to withdraw your photo/media permission. A new withdrawal request must be submitted at the start of each school year or program session.

Final Note

If you have any questions or want additional information on anything in this handbook or about the program, please see the Preschool Director. We look forward to having your child become part of our preschool family.

Keela Lindsay

Children’s Center Director 858-549-5355 childrenscenter@srsrc.com

PLEASE SIGN AND RETURN THE FOLLOWING PAGE

Updated 5/25/2023