GENERALINFORMATION
Purposeofthereport
TheTransparencyActshallpromotebusinesses'respectforhumanrightsanddecentworking conditions,aswellasensurethepublic'saccesstoinformation.Amongotherthings,theAct imposesadutyofinformationonthebusinessesandadutytocarryoutduediligence assessmentswhichmustbeexplainedinthisreport.TheTransparencyActaimstoreducethe riskofhumanrightsviolations,avoidmodernslaveryandensuredecentworkingconditions.
Thisreportistogivethepublicinsightintothebusiness’keyfindingsintheduediligence assessments,andwhichmeasureshavebeenimplemented.Thisisthethirdreportcovering due-diligencefortheCompanyandcoverstheperiod12.06.2024-10.06.2025.
Contactinformation
Inquiriesaboutthisreportcanbedirectedto: SoiltechAS
Else-KarinVådeland VPHSSEQ&Sustainability Else.vaadeland@soiltech.no
Reportandpoliciesmentionedhereinispublishedonwww.soiltech.no
ABOUTOURBUISNESS
Organizationandoperatingarea
Establishedin2011,SoiltechAS(SoiltechortheCompany)isaninnovativecleantechservice providerspecializinginthetreatment,recyclingandresponsiblehandlingofcontaminated waterandsolidindustrialwastestreamsatsite.Soiltech’stechnologiesenablecostsavingsand lowerCO2emissionsthroughwastereduction,wasterecoveryandreuse.
Wedesign,build,ownandoperateourtreatmenttechnologies,providingservicesinclose cooperationwiththecustomerontheirsites.TheCompanyalsooffersbiodegradablechemistry andsolutionsfortreatmentofcontaminatedwaterintheenergysector(producedwater), aquaculture,municipalandotherindustries.
Asacompany,mainlyintheenergysector,werecognizetheroleweplayinpromoting sustainabledevelopmentandmitigatingtheimpactsonhumanrights.Ouroperationsare integraltothefunctioningofmodernsociety,andwearecommittedtoensuringthatour activitiesareconductedinaresponsibleandsustainablemanner.
WebaseeverythingwedoonthefollowingCorevalues: Quality Integrity Responsibility
SoiltechManagementTeam
TheSoiltechgroupconsistsofparentcompanySoiltechASandthesubsidiariesSoiltech OffshoreServicesASandSorbwaterTechnologyAS.
Soiltechoperatesworld-wideandisheadquarteredinSandnes,Norway.Wearelistedon EuronextNOTCinNorwayunderthetickerSOIL Pleaseseewww.soiltech.noforfurtherinformationabouttheCompany.
Public/SocietyWebsite,reports,pressreleases,socialmediaAnnually/ongoing
InvestorsStockexchangeannouncements,quarterly reports,generalmeeting
Partners Meetings,collaborationagreements,project management
EmbeddingHumanRightsinOwnBusiness
Quarterly/annually
Ongoing/project-based
Soiltechiscommittedtoupholdinginternationalhumanrightsstandards.Ourpolicies,including theHumanRightsPolicy,EthicalGuidelines,andSupplierCodeofConduct,setclear expectationsforemployees,suppliers,andbusinesspartners.Compliancewiththesepoliciesis aprerequisiteforallcontractualrelationships.
Soiltechhasimplementedarangeofmeasuresandsystemstoensurethatthecompany maintainshighstandardsforhumanrightsanddecentworkingconditions.Theseinclude:
ISO45001Certification:SoiltechiscertifiedbyDNVaccordingtoISO45001,aleading internationalstandardforoccupationalhealthandsafetymanagementsystems.This demonstratestheCompany'scommitmenttoimprovingemployeesafety,reducing workplacerisks,andcreatingbetter,saferworkingconditions.
EthicalGuidelinesandHumanRightPolicy:Soiltech’sobligationstorespectbasic humanrightsarelaiddowninourcorevalues,Ethicalguidelinesandinourpolicyfor Humanrights.
ABCPolicy:Soiltech’sAnti-BriberyandcorruptionPolicyappliestoallemployeesand directorsofSoiltechandofallSoiltech’saffiliatesworld-wide,aswellasanythird-party intermediaries/representativessuchasresellers,contractorsoragents.Violationsofthe guidelinesandpoliciescanbesubjecttoaninvestigationandmayleadtoterminationof thesupplierrelationship.
SafetyRepresentativesandWorkingEnvironmentCommittee(AMU):TheCompany hasappointedsafetyrepresentativesandestablishedaworkingenvironment committeethatactivelyaddressesworkplacehealthissues,ensuresemployeehealth andsafety,andpromotescollaborationbetweenmanagementandstaff.
OccupationalHealthServices:Accesstooccupationalhealthservicesensuresthatall employeesreceivenecessaryhealthfollow-upandpreventivehealthcare,whichhelps tomaintainandimprovehealthstandardsattheworkplace.
AnonymousReportingChannel:Ananonymousreportingchannelenablesemployees toreportirregularitiesorconcernswithoutfearofretaliation.Thisisanessentialtool formaintaininganethicalworkplacewheretheemployees'rightsarerespected.
IncidentReportingSystem:Thesystemforreportingobservations,discrepancies,and improvementsiscentraltocontinuouslyimprovingworkprocessesandsafety conditions.Thissystemalsohelpsidentifyandmanagepotentialrisksbeforebecoming serious.
AnnualHSEQKPIs:Soiltechuseskeyperformanceindicators(KPIs)tomeasureand analyseimportantareassuchassick-leave(shortandlong-term),injuries,oil-in-water ratiosforseadischarges,andcustomersatisfaction.Theseindicatorsarecrucialfor evaluatingtheCompany'sperformanceandeffectivityinaddressinghumanrightsand workingconditions.
Raisingawareness:HumanRightsandoursystemtomanagethisriskiscommunicated toallemployees.MonthlyHSETopicisonechannelweusetoraiseawarenessonthe topic.
Overall,thesemeasuresdemonstrateSoiltech’scommitmenttofulfillingrequirements concerninghumanrightsanddecentworkingconditions.TheCompanyactivelytakesstepsto ensurethatallemployeesworkunderfairandsafeconditions,inlinewithinternational standardsandbestpractices.
EmbeddingHumanRightswithSuppliers
Soiltech'sapproachtoassessingandapprovingsuppliersinvolvesastructuredanddetailed process,ensuringsuppliersmeetstringentcriteriainvariousareassuchasquality,healthand safety,andenvironmentalimpact,alongwithadherencetohumanrightsstandards.Here'sa summaryofhowSoiltechperformsthisassessment:
RegistrationandCategorization:SuppliersareinitiallyregisteredintheCustomer RelationshipManagement(CRM)systemandcategorizedbasedonpotentialimpactand risklevelintoCritical(A),Key(B),orothersuppliers(C).Thiscategorizationhelpsin determiningtheextentandfrequencyofevaluationsandauditsrequired.
RiskAssessment:Soiltechconductsaninitialriskassessmentfocusingongeographical risks(basedonlabourconditionsandothercountryspecificrisks),industryrisks(linked tostandardizedNACEcodes),andsocialrisks(acompositemeasureofgeographicaland industryrisks).Thisassessmenthelpsinidentifyingareaswithpotentialhumanrights violationsandpoorworkingconditions.
CodeofConduct/SupplierApproval:Beforebeingfullyapproved,A&Bsuppliersmust filloutadetailedSupplierQuestionnairecoveringvariousaspectsoftheiroperations, fromtechnicalcapabilitiestoadherencetoSoiltech’scodeofconductwhichincludes criterialikehumanrights,healthandsafety,andenvironmentalpractices.Suppliersare evaluatedandneedtobeapprovedinallthreeareas(Quality,Health&Safety,and Environment)andmustacceptSoiltech’scodeofconduct.
EvaluationandAuditing:Dependingontheircategorization,suppliersundergoperiodic evaluationsandaudits.Criticalandkeysuppliersfacemorefrequentanddetailed assessments.Theevaluationprocessincludesvariousperformancemetricssuchas deliveryreliability,productquality,financialstability,compliancewithhealthandsafety standards,andenvironmentalimpact.
Ranking:Basedontheevaluation,suppliersarerankedandmaybeapproved, conditionallyapproved(requiringfollow-upreviewsorspecificimprovements)or rejected.High-leveloversight,suchasfromtheVPOperations,isrequiredforsuppliers whodonotmeettheminimumstandardsinitially.Thisprocessnotonlyensuresthat Soiltech'ssupplierscomplywithcurrentstandardsbutalsosupportstheCompany's commitmenttosustainableandethicaloperations.
DocumentationandContinuousMonitoring:Allevaluations,approvals,andrelevant supplierdocumentationarerecordedintheCRM.Anychangestotheirstatusor performancecouldcausere-evaluationoradditionalaudits.
Reportingofconcerns
Externalpartiescanalertconcernsusingthecontactinformationpublishedonourwebsite.
Internally,employeesandconsultantsareencouragedtospeakupaboutnegativeconditionsin theworkplaceandseekadviceiftheyareindoubt.Theycanreportaconcerntotheirline manager,arepresentativeforthemanagementteamorsafetydelegatesandAMU.Ifanyone seetheneedtoreportanonymously,wehaveestablishedawhistleblowingchannelwhereall reportsaremanagedconfidentially.
DueDiligenceAssessments
Soiltechappliesastructuredrisk-basedapproachtosupplierassessmentandhumanrightsdue diligence.Whilewehavenotidentifiedanyconfirmedbreachesofhumanrightsorlabour conditionsinoursupplychain,weacknowledgethatriskisdynamicandrequirescontinuous evaluation.
SupplierRiskAssessmentProcess
SuppliersarecategorizedasCritical(A),Key(B),orOther(C)basedontheiroperationalimpact andpotentialhumanrightsrisks.Eachcategoryisevaluatedthrough:
Initialriskscreening:Basedongeographical,industry-specific,andsocialriskfactors.
Supplierquestionnaire:Covershumanrights,labourstandards,environmental compliance,andanti-corruptionpractices.
Ongoingauditsandfollow-ups:Conductedforhigh-risksuppliers.
Althoughnoconcretecasesofhumanrightsviolationshavebeenfound,thefollowingrisk areashavebeenidentified:
Geographicalrisks:Somesuppliersoperateinregionswithweakerlabourregulations.
Industry-specificrisks:Themetalandtransportsectorsmayposehigherrisksforlabour rightsviolations.
Subcontractingrisks:Indirectsuppliersfurtherdownthechainmaynotadheretothe samestandards.
Toaddresstheserisks,Soiltechhasimplementedsuppliermonitoringandduediligence procedures.
ImplementedMeasuresYOY
1DevelopedoursupplierQuestionnaireandincorporatedSupplier’sCodeofconduct.This includes,forexample,actingonequaltermsincompetitivemarkets,securityregardingthe productsandservicesprovidedbythesupplier,compliancewithlabourmarketrules,human rights,anti-childlabour,discrimination,conflictofinterest,bribesandgifts,andinternational standards. 2023Measures
2Continuousmonitoringofactualandpotentialrisksofnegativeimpactonhumanrightsand decentworkingconditioninoursupplychain.
3Workingpro-activelyonidentifyingmeaningfulKPIsrelatedtosupplierhumanrightsrisk identification.
4Providingtrainingandawarenesstotheorganisationonhumanrightstopics. AwarenesshasbeencommunicatedviaHSEmonthlytopicandtheyearlyprofessional exchangedaysheldinQ12024.
5Collaborateandworktogetherwithothersmallandmediumbusinesseswithinourindustryon theTransparencyAct,tobeableshareandlearnfromeachother.
6Collaboratewithsoftwaredevelopersontoolstoperformduediligence Collaborationstartedwithwww.compera.no,forthedevelopmentofasoftwaretooltoreport sustainabilitythroughourvaluechain(Scope3). 2024Measures
7Addedsocialriskasamethodtobetterevaluatethesuppliers’riskrelatedtohumanright violations.Toestablishabaseline,weuseriskfactorsrelatedtogeographyandindustry,using acombinationofthesefactorstoassesssocialrisk.
2024Measures
8AddedHumanrightsasanaspectinourAuditquestions.
9Continuousmonitoringofactualandpotentialrisksofnegativeimpactonhumanrightsand decentworkingconditioninoursupplychain.
