LEGACY EVENT CENTRE
WELCOME Thank you for considering the Legacy Centre for your upcoming event. Located in Slave Lake, Alberta, we offer a unique setting for your upcoming event. From our open air atrium with floor-to-ceiling windows that allows for plenty of natural light to our top of the line, fully stocked chefs kitchen, our beautiful venue is the ideal location to host your event. Venue amenities include the Elks Hall, with over 10,000 square feet of open space, a fully equipped theatre, retractable bleacher seating, green rooms, 2 meeting rooms, a catered bar with service provided by the local Elks club as well as a $250,000 sound system providing your guests the opportunity to experience professional acoustics for whatever audio and video requirements you may have. We look forward to working with you to make your vision for your event come to life. We have hosted a variety of experiences for our clients including weddings, receptions, company parties, courses, live performances, dance performances, speakers, tradeshows, movies, Christmas concerts, company meetings, non-profit fundraisers, Christmas parties, anniversary and birthday parties and much more.
The Legacy Centre was built as part of the recovery efforts from the 2011 wildfire and features a commemoration of that as well as other events in the storied history of Slave Lake. The Legacy Centre is happy to take care of your table set up and take down, as well we can offer suggestions for layout options to best suit your specific event. The only thing you need to do is decide is the colour of your tablecloths and any other unique décor for your event. We can offer round tables that seat up to 8, 6’ rectangle tables and 8’ rectangle tables as well. In the Elks Hall there is the capacity for 800 guests if there is standing room only. With bleachers and floors seating we can accommodate 490, with tables and chairs we can set up for is 350, with liquor service it is a maximum of 300 guests. We offer a large parking lot (free of charge), and the Legacy Centre is handicap accessible. Service animals are welcome. Your guests can stay connected through our free wifi, available throughout the facility. If you are planning on service alcohol, we have a fully catered bar that is provided by the Elks Club. You may bring in bottles of wine for your tables, all other alcohol is served by the Elks Club
Event Name: __________________________________________ Today’s Date: ____________________ Event Description: _____________________________________________________________________________________ _____________________________________________________________________________________ Organization Name: ____________________________________________________________________ Contact: _________________________________ Contact Phone Number: ________________________ Address: _____________________________________________________________________________ Email: _______________________________________________________________________________ On Site Event Representative Name and Phone Number: _______________________________________ Please outline all possible dates and times needed including any time needed for setup or takedown. Date: _______________________ Set Up Time:_______________ Take Down Time: ______________________ Event Start Time:______________ Event End Time: ____________ Date: _______________________ Set Up Time:_______________ Take Down Time: ______________________ Event Start Time:______________ Event End Time: ____________ Date: _______________________ Set Up Time:_______________ Take Down Time: ______________________ Event Start Time:______________ Event End Time: ____________ Date: _______________________ Set Up Time:_______________ Take Down Time: ______________________ Event Start Time:______________ Event End Time: ____________ Anticipated Attendance: _______________ (number of people you expect will attend) Attach or email a copy of your promotional materials to help us advertise your event, if appropriate. Email to facilitybookings@slavelake.ca What is your public contact information for people inquiring for more information on your event: Phone number and/or email: _____________________________________________________________ Event Type: __Non-Profit Special Event __ Commercial Special Event
__Public Function
__ Private Function
Elks Hall Elks Hall includes retractable bleacher seating and/or tables and chairs set up to your preferred layout choice. Basic sound set up is included in your rental fees. We also will take care of the take down of the table and chairs after your event. All you need to worry about is decorating for your event, taking down and cleaning up your personalized dĂŠcor after your event. Atrium, stage and green rooms are included in Weekend and Day Rates. Weekend Rate: Friday 6pm to Sunday 3pm ____Not-for-Profit $1000
___Commercial $1500
Weekend Day Rate: ____Not for Profit $500.00
___Commercial $700.00
Course Rate available Monday to Friday, 8am to 5pm, for up to 50 people ____Daily Course Rate : $250.00 ___Not for Profit $80.00/hour (Minimum 2 hours, maximum hourly rental 6 hours)
____Commercial $100.00/hour
__ Stage & Green Rooms (no charge) Layout Requested Theatre Layout With or Without Floor Seating
Floor Seating Presentation Style
Reception Set up
Round Table Set up
SET UP OF YOUR CHOICE: Please submit a written layout on last page
Atrium The Atrium, which is the lobby of the facility, is a great location for a variety of events including cocktail receptions or a fun run home base. The Atrium is available for rent after 5pm weekdays and full days Saturday and Sunday. Capacity: Standing 200 guests Standing with Liquor Service 110 guests Weekend Rate: Friday 6pm to Sunday 3pm ____ Not for Profit $400.00 ____ Commercial $500.00 Day Rate, rentals over 6 hours ____ Not for Profit $200.00
____Commercial $250.00
Hourly rate, minimum 2 hour rental ____Not for Profit $40/hr ____Commercial $50.00/hr All prices include GST Meetings Rooms The Legacy Centre offers 2 meeting rooms. Each room can be utilized for a variety of different meetings. Capacity: Legacy Meeting Room 12 guests
Elks Meeting Room 15 guests
Rental Fees Not for Profit $25.00/hour (Minimum 2 hour rental) All Prices Include GST
Commercial $30.00/hour
Kitchen We are pleased to offer a fully stocked chefs kitchen for your event. Kitchen rental includes the use of place settings and access to the kitchen equipment. We do ask that you return the kitchen to the same level of cleanliness you received it in. Kitchen rental must be combined with rental of another part of the facility. ___Weekend Rate $250.00 Other Fees All Prices include GST
___Day Rate $100.00
____Storage Only (no use) no charge
Elks Bar Will you be requiring bar service? Yes
No
Any special drink or bar requests?_____________________________________
Liquor service to commence at what time:__________ (5pm or later) Liquor service to end at what time:________________ (latest last call is 12am, latest last serve is 12:30am)
Table Clothes Round Tables 6’ Rectangle Tables 8’ Rectangle Tables
$7 ea Qu: Qu: Qu:
Colour options: black, white, red, green, sandlewood, burgundy, ivory Table Cloths? Table Cloths? Table Cloths?
Colour: Colour: Colour:
Chairs/Table: Chairs/Table: Chairs/Table:
Audio/Visual Needs: __ No needs/equipment provided by renter
__ Audio connection (Laptop/handheld device)
__ Stage lights (basic lights on)
__ Stage lights (custom lights required, will require a technician onsite, $35 an hour)
__ Projector screen down for entirety of event
__ Movement of projector screen during event
__ Sound technician (When needed during event to operate audio and visual components, $35 an hour) __ Stage monitors
__ Handheld microphone (qu.________) max 2
__ Wireless headset, $70 flat charge (qu.____) max 6
Extra Audio/Visual Notes or Needs: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Will you be serving food? (Please note it is your responsibility to inform Alberta Health Services of your plans, they can be reached at 780-427-1434) Yes Caterer________________________________________
No
Additional details?
_____________________________________________________________________________________________ *Please note insurance is required for all events, a minimum $2,000,000.00 liability naming the Town of Slave Lake must be provided 2 weeks prior to the event.
__________________________________ Applicants Signature
_____________________________________ Date
Office Use Only Date Received: _______________________________ Entered System: ______________________________ Fees Appropriated: ________________________ Event Permit Developed: _______________________ Received Layout: __________________________
STAGE
Kitchen
ELKS BAR
DOORS
BLEACHERS – Can be pulled out to in front of door