2023/2024 Parent Volunteer Handbook
“Eachofyou shoulduse whatevergiftyou have receivedto serve others, as faithfulstewards of God’sgrace in its various forms.”
- 1 Peter 4:10
SJB Mission Statement
Our mission is to create a place to encounter Jesus Steeped in love and Catholic teachings, we provide strong academics to foster continual learning in mind and spirit.
Volunteer Requirements
Parents or legal guardians of each family registered at SJB are required to participate in two of the school’s four main fundraisers (Scott County Fair, Marathon, Cadillac Dinner, and Golf Tournament) A signed volunteer agreement policy must be turned into the school office
1 Read and sign the volunteer’s Code of Conduct and return it to the office This must be signed each school year
2 Complete the VIRTUS class entitled “Protecting God’s Children ” You may register for this class online at virtus org or on the school website VIRTUS training must be completed and paperwork received before you are able to work in contact with students. There is a video refresher course required every three years following the initial class.
3. Consent to a background check by completing the Archdiocese of St. Paul and Minneapolis Background screening forms and returning them to the office. A new background check will be initiated when the three year Virtus video requirement is completed.
All of these documents are available in the school office and on the website Every volunteer must complete all three of these requirements (or recertification if it has been more than 3 years since initial contact) before they are permitted to volunteer at the school If the requirements are not fulfilled satisfactorily, those volunteers will only be permitted to volunteer in positions deemed appropriate by the Principal
UPDATED - June 22, 2023
General Information about Volunteering
Office and School Hours
The school office is open on all school days from 7:45 AM – 3:00 PM. Students are in class from 8:05 AM – 2:45 PM. The school doors are opened for our K-8 students at 7:45 AM.
Sign-In Procedure
For safety and security reasons, school visitors are required to sign in at the office when they enter the building for any reason All visitors are required to wear a designated badge or sticker that may be picked up in the office Visitors are to return the badge and sign out at the time of departure
Dependability
The school relies on your support. We ask that you follow through on tasks by attending to scheduled times and please give notice of absence whenever possible.
Confidentiality
A volunteer operates in a position of trust. Personal information pertaining to students must be kept confidential. Children’s actions, responses, progress or problems at school are not for sharing in the community. Conversations between parents, teachers and students in the school are confidential. Volunteers should not discuss these conversations outside of school. Refer any concerns to the administration.
Health and Safety
A first-aid kit will be available on every field trip Chaperones should at no time administer any medication to a student This includes, but is not limited to, over-the-counter medications
Responsibility
SJB is accountable for facilitating, monitoring, evaluating and providing continuity for the success of the volunteer program The staff is committed to welcoming volunteers, informing them about their tasks, encouraging their initiatives and celebrating their efforts. Volunteers are expected to adhere to school rules and procedures, perform assigned tasks to the best of their ability, work cooperatively with all staff and seek clarification when necessary.
Student Behavior Expectations
Students should treat all volunteers with respect and kindness. If at any time students do not uphold these expectations their behavior should be reported to the teacher or administration.
Summaries of our four Major Fundraisers:
Marathon/Service Day
This event is held at the end of October on a Friday, this day gives each student an opportunity to experience service. The preschool students dust the church, the kindergarten and first grade students entertain the residents of the local nursing home and the 2nd through 8th grade students rake leaves on the lawns of those in Jordan who need assistance Since you spend the day with students, all volunteers need to be Virtus trained This has been a huge hit and a great way to get to know our students and see them serving others in the community
Cadillac Dinner
This gala is held the first Saturday in March It includes a silent auction, live auction, dinner and entertainment This event is our largest and requires many volunteers to be successful Must be able to volunteer the day/evening of the event, very limited opportunities prior and post event. This is perhaps the best way to connect with other parents and enjoy an evening centered around celebrating our school.
Golf Tournament
This event is held on a Monday in July. It includes a best ball golf tournament with a simple dinner to follow. Most volunteer opportunities are outside on the golf course. This summer event has been a lot of fun and a great SJB tradition.
Scott County Fair Food Booth
This event is Wednesday - Sunday the last week in July Our school hosts a food booth that sells breakfast in the morning and lunch/dinner the rest of the day There are many shifts to choose from during the fair This is a really fun way to meet people in our area and get to know other parents in the school Volunteers need to pay for parking
No matter which two events you choose to volunteer for, there will be a Sign-Up Genius available so that you can choose a specific opportunity that fits your schedule and talents
The following page lists additional opportunities for volunteer involvement.
Volunteer Opportunity Description When
School Advisory Council
This group meets in the school conference room. Areas of focus include policy, marketing, enrollment, and much more
Enrollment/Spirit Committee Serves on committee to promote increased enrollment at St John’s Work with others to plan events
Coaching
Room Parent
SJB offers traveling girls volleyball in the fall and traveling girls and boys basketball in the winter.
Each class needs one parent who will be in charge of communication between the teacher and the parents regarding volunteer opportunities and special things such as the Cadillac Dinner class project
Monthly meeting
Monthly meeting
Varies
Throughout the school year
Library
Hot Lunch Volunteer
The librarian needs volunteers to help shelve books
The Lunch Coordinator needs help each day in preparing the food that is delivered from the public school district as well as needs help serving lunch to the students
Weekly
Daily from 10:50am-1:00pm
Classroom Volunteer
Helps the teacher with preparing crafts, hands-on activities, small group activities, or other related needs.
As defined by classroom teacher
Volunteer at additional 3rd or 4th Big Fundraiser
Choose an extra primary fundraiser or two.
As scheduled and published via SignUp Genius Recess duty
We need volunteers to help supervise students during their midday recess times
Daily from 11:25am-12:50pm
School Office Volunteer
After School Challenges
Web and social media
Helping with clerical duties as needed
There is often interest in additional after school activities Have an idea? Submit it to the school office
Help with our school website, Facebook page or other social media
Yearbook We need photographers as well as people to help layout the yearbook
Recycling
Middle School Small Group Leader
Help receive and crush aluminum cans
Lead a small group of students in faith based discussions
Periodically as defined by office
Varies
anytime!
Throughout the year
2nd Saturday of each month
Weekly
PARENT VOLUNTEER POLICY AGREEMENT
2023-2024
Volunteering has proven to be the single best way to connect SJB families with one another. In order for our school to fully benefit from the time and talents of all our families, a mandatory volunteer policy is in effect to evenly share responsibilities amongst all registered families. This program allows for adequate staffing of SJB events that help keep tuition costs down. Each family registered at SJB is required to volunteer for two of the major four fundraisers.
Volunteer opportunities are outlined in the Parent Volunteer Handbook Any parent, legal guardian, grandparent, or immediate family member over 18 years of age may fulfill a family’s service obligation However, any person volunteering in the school must sign a code of conduct, have a background check, and complete VIRTUS training for the safety of all our children.
Families are required to turn in a check made payable to Saint John’s School before September 5th, 2023. If volunteer hours are not met, the check will be cashed at the end of the 2023/2024 fundraising season.
I have read and will adhere to the 2023-2024 Parent Volunteer Policy:
Parent/Guardian Names
Parent/Guardians Signatures
Name of Student(s) & Grade(s)
Date:
Please complete andreturn by Monday, September 11th
Four Major Fundraiser Sign-Up
Parent/Guardian Name(s):
Phone Number: Email:
Please choose your two volunteer obligations below:
Marathon (Oct 27, 2023) Requirement: 2 Virtus trained family members, 8am-1pm
Cadillac Dinner (March 3, 2024 ) Requirement: 4 shifts on 3/3, times vary
Golf Tournament (July 15, 2024) Requirement: 2 shifts, each 4 hours long
Scott County Fair (July 24-28, 2024) Requirement: 2 shifts, each 4 hours long
Alternate option instead of volunteering at two major events:
Donate $1,000 in lieu of working two major fundraisers
Check made payable to St. John’s School
Add $1,000 to my Tuition Agreement so I can make monthly payments
Other non-obligatory volunteer opportunities we would like to explore:
School Advisory Council
Coaching
Volunteer Coordinator
Room Parent
Library Helper
Hot Lunch Volunteer
Classroom Volunteer
Volunteering at a 3rd or 4th Big Fundraiser
Recess Duty
School Office Volunteer
After School Challenges
Web & Social Media
Yearbook
Middle School Small Group Leader
Other: Please describe:
