Commercial Management Report

MIXED USE DEVELOPMENT, CUMBERLAND STREET SOUTH Sub-Contractor Tender Report

Mixed use multi story development on Cumberland Street South compiled documents (a) Cash-flow forecast (b) Procurement Schedule (c) Invitation to Tender document (d) Subcontractor order (e) Interim valuation (f) Final Account for contract

SinĂŠad Reynolds Commercial Management

Mixed use Development – Cumberland Street South

Commercial Management

CONTENTS Sub-Contractor Tender Report

 INTRODUCTION

2

 CASH-FLOW FORECAST

3

 PROCUREMENT SCHEDULE

5

 INVITATION TO TENDER

6

 SUB-CONTRACTOR ORDER

8

 INTERIM VALUATION

10

 FINAL ACCOUNT

11

 CONCLUSION

12

 REFERENCES / BIBLIOGRAPHY

12

Sinéad Reynolds

1

Mixed use Development – Cumberland Street South

Commercial Management

INTRODUCTION Sub-Contractor Tender Report

From a priced bill of quantities and a detailed programme for a mixed use multi storey development on Cumberland Street South, a number of documents were compiled. As Commercial Manager with responsibility for these works, the following have been compiled: (a) A Cash-flow forecast based on the BOQ (Bill of Quantities) and the programme calculated using an S-Curve. (b) A Procurement Schedule which shows the major work items. (c) An Invitation to Tender document for Mc Break Ltd, a subcontractor interested in the demolition package. (d) A subcontractor order for Irish Glazing Ltd who have been awarded the external windows and doors subcontract. (e) An interim valuation based on the following: 

Substructure works 50% complete



A list of the materials on site



Second interim valuation and previous payments total €12,000 excluding vat

(f) A Final Account for this contract with the following: 

Variations as attached



PC Sums have been expended as attached



Previous payments to date total 80% of BOQ total

Sinéad Reynolds

2

Mixed use Development – Cumberland Street South

Commercial Management

CASH-FLOW FORECAST Sub-Contractor Tender Report

A Cash-flow forecast was calculated based on the Bill of Quantities and the programme of Cumberland Street South using an S-Curve. An S-Curve is the estimated progress of a construction project after preparing the work subdivision along with their percentage and estimate time to finish.

Usually an S-curve will rise slowly at the beginning, rise faster at the middle - when things go stable, and slow down near the end because the Commercial Manager deals with smaller percentages as the project is coming to a completion stage.

SinĂŠad Reynolds

3

Mixed use Development – Cumberland Street South

Commercial Management

CASH-FLOW FORECAST – CONTRACT SUM Sub-Contractor Tender Report

Contract Sum Net Figure

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Total

€36,923.44 €41,566.55 €57,380.43 €73,264.53 €103,088.12 €100,129.46 €100,129.48 €100,129.48 €99,491.16 €79,995.02 €59,243.39 €43,202.39 €29,710.97 €29,756.96

€1,243,665.52 €954,011.38

€1,538.48 €3,270.48 €5,661.27 €8,713.96 €13,009.29 €17,181.36 €21,353.42 €25,525.48 €29,670.94 €33,004.06 €35,472.54 €37,272.64 €38,510.60 €19,469.62

€36,923.44 €78,489.99 €135,870.42 €209,134.95 €312,223.07 €412,352.53 €512,482.01 €612,611.49 €712,102.65 €792,097.67 €851,341.06 €894,543.45 €924,254.42 €954,011.38

23-Nov-09 23-Dec-09 26-Jan-10 22-Feb-10 22-Mar-10 19-Apr-10 17-May-10 14-Jun-10 12-Jul-10 09-Aug-10 06-Sep-10 04-Oct-10 01-Nov-10 08-Nov-10

07-Dec-09 14-Jan-10 08-Feb-10 08-Mar-10 05-Apr-10 03-May-10 31-May-10 28-Jun-10 26-Jul-10 23-Aug-10 20-Sep-10 18-Oct-10 15-Nov-10 22-Nov-10

28-Dec-09 11-Feb-10 05-Mar-10 06-Apr-10 03-May-10 31-May-10 28-Jun-10 26-Jul-10 23-Aug-10 20-Sep-10 18-Oct-10 15-Nov-10 22-Nov-10 20-Dec-10

€954,011.38 €289,654.14 €954,011.38

Balance of Retention: All figures are excluding vat and retention @4% except No 14 which has 50% of retention, and the remainder of which is released a year later in the balance of retention figure Contract Sum Date Prepared By

Sinéad Reynolds

€954,011.38 28-Sep-09 Sinéad Reynolds

4

Mixed use Development – Cumberland Street South

Commercial Management

PROCUREMENT SCHEDULE Sub-Contractor Tender Report Procurement Schedule Date Schedule Prepared

2nd March 2009

Revision

1

1

Excavations / Drainage

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

21/10/09

28/10/09

2

Demolitions

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

5/10/09

12/10/09

3

Piling

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

3/11/09

17/11/09

4

Gas Membrane

23/3/09

27/3/09

6/4/09

13/4/09

13/4/09

3/11/09

13/11/09

5

Concrete Works Basement

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

3/11/09

17/11/09

6

Concrete Works Superstructure

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

7/12/09

10/12/09

7

Precast Floors (com)

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

23/12/09

5/1/10

8

Precast Floors (res)

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

23/12/09

8/1/10

9

Concrete Stairs

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

23/12/09

22/1/10

10

Roofing

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

5/4/10

20/4/10

11

Joinery

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

4/6/10

9/7/10

12

Stone Cladding

16/2/09

20/3/09

6/4/09

13/4/09

13/4/09

1/3/10

20/5/10

13

External Windows and Doors

23/3/09

27/3/09

6/4/09

13/4/09

13/4/09

22/4/10

3/6/10

14

Raised Access Flooring (Com)

23/3/09

27/3/09

6/4/09

13/4/09

13/4/09

23/9/10

6/9/10

15

Mechanical Package

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

22/2/10

9/3/10

15

Electrical Package

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

5/1/10

25/1/10

17

Drylining

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

5/1/10

25/1/10

18

Plastering

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

5/1/10

25/1/10

19

Balustrading

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

22/2/10

9/3/10

20

Logistics Services

21

Lifts

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

7/9/09

28/9/09

22

Kitchens

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

26/10/09

13/11/09

23

Tiling

9/3/09

13/3/09

6/4/09

13/4/09

13/4/09

26/10/09

13/11/09

24

Floor Finishes

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

2/11/09

17/11/09

25

Painting

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

2/11/09

17/11/09

26

Waterproofing to courtyard

2/3/09

6/3/09

6/4/09

13/4/09

13/4/09

2/11/09

17/11/09

27

Planters / Paving

16/3/09

20/3/09

6/4/09

13/4/09

13/4/09

23/8/10

30/8/10

SinĂŠad Reynolds

5

Mixed use Development – Cumberland Street South

Commercial Management

INVITATION TO TENDER Sub-Contractor Tender Report

Mc Break Ltd., Chapel House, 21-26 Parnell Street, Dublin 1.

Re: Demolition Package, Tender Package for Cumberland Street South, Dublin 2.

Dear Sirs, You are invited to tender for the Demolition Package Sub-Contract for the above project.

This project comprises of the demolition of a two story office and as outlined on the drawings and specifications enclosed.

The tenderers attention is drawn to the following points:(a)

Full compliance with Shinja & Co. Ltd. programme will be a requirement for this contract. Shinja & Co. Ltd wish to have the Demolition work on site ready for starting on 12th October ‘09, with work complete by 26th October ’09. Should you be unable to meet these programme dates you must state this clearly within your tender return.

(b)

Tendering Contractors are advised to visit the site to ascertain the current site conditions and include in their tender sum for anything they feel will be required for the proper execution of the works.

(c)

The tenderer shall complete the attached Bill of Quantities and return as part of their tender.

(d)

The sub-contractor shall clearly describe when submitting the tender, any works deemed part of this sub-contract which has not been included.

(e)

The tenderer shall clearly describe when submitting the tender, any works deemed to be necessary for the proper completion of this sub-contract which is not included in his tender and which may be required to be executed and paid for by others. Any such work not specifically stated and described shall be deemed to have been included in his tender.

(f)

Tenders must ensure that the kind and quality of material used and the installation is in accordance with the Architect’s specification and drawings.

(g)

The following documents are enclosed:

Sinéad Reynolds

6

Mixed use Development – Cumberland Street South

Commercial Management

1. O’Connor Sutton Cronin, Drawing 

06-167-02

Rev

G



06-167-03

Rev

F



06-167-04

Rev

D



06-167-05

Rev

D

2. C. Design Demolition Specification pages 1 to 15 3. BOQ/5 Demolitions. (h)

The tenderer should notify the undersigned immediately if any of the aforementioned information is missing from this package.

(i)

Tenderers must include for all plant deemed necessary to carry out the works.

The tender submission must include the fully completed Bill of Quantities and rates in addition to the following items: (j)

Fixed Price. There is no price variation clause in this Contract. Tenderers must include for all wage and material price increases together with any potential fluctuations for the duration of the works.

(k)

Protection and maintenance of said works to comply with current Health and Safety regulations during the works and removal of protection at the appropriate time.

(l)

Safety and Method Statements should be furnished to the Main Contractor and approved prior to commencement of any work on-site.

(m)

Sub-Contractors will be required to provide their own unloading, storage facilities, hoisting, placing in position special scaffolding, protective tape and film and removal of same for this Sub-Contract.

(n)

You will be required to enter into a subcontract agreement with ourselves which is based on the standard RIAI form of contract together with our provisions. You are required to have Public liability insurances to a level of €6,348,690 and Employers liability insurance to a level of €12,697,738 and evidence of same will be required prior to your appointment.

(o)

Your tender price will be deemed firm for 6 months from date of receipt of your tender, however it is understood the lowest or any tender that may be submitted will not necessarily be accepted and that no remuneration shall be made to any contractor for any costs involved in completing this tender.

(p)

Tenders are to be returned to the offices of 257 Northwod House, Santry, Dublin 9, not later than 12.00pm on Friday, 30th February 2009. No late tender submissions will be accepted.

Yours faithfully

___________ Sinéad Reynolds

Shinja & Co Ltd

Sinéad Reynolds

7

Mixed use Development – Cumberland Street South

Commercial Management

SUB-CONTRACTOR ORDER Sub-Contractor Tender Report

Irish Glazing Ltd., 562 Harcourt Place, Dublin 2. .

For the attention of:

Mr. Fiacra O'Donnell

Company & Address:

Irish Glazing Ltd., 562 Harcourt Place, Dublin 2.

Re:

Cumberland Street South, Dublin 2.

Job Name:

Job No:

06-167

Dear Sirs, You are hereby appointed as a domestic subcontractor under the clauses of the main contract together with the standard CIF subcontract document, for the supply & fixing of all the external windows and doors subcontract all as per tender BoQ priced with Mr. Ruairi Hayden, dated 13th April, 2009.

These Conditions to follow will form part of your appointment and must be strictly adhered to.

1.

Your rates are as per the attached revised breakdown, less 5% MCD.

2.

Please fill out and return the attached insurance questionnaire and this must be returned to us not later than 5 working days from the date hereof.

3.

Please forward a site specific safety statement and method statement for your works before starting on site.

4.

You are to comply with the contract programme on this job a copy of which is on site and can be inspected as often as you wish. 

AA



Start date for your work is circa beginning 3rd June 2010.



Finish Date for your work is circa beginning 14th June 2010.

5.

Please forward an RCT46, signed and completed and show your C2.

6.

Payment will be Monthly.

7.

Please forward names and PRSI Nos of all of your site employees and confirm they are being paid in line with Revenue guidelines.

Sinéad Reynolds

8

Mixed use Development – Cumberland Street South

8.

Commercial Management

Safety equipment and PPE to be provided by yourselves and worn at all times by your employees. Failure to do so will result in dismissal from site.

9.

Liquidated and ascertained damages are as per the main contract.(IR20,000/wk)

10.

All waste materials/pallets/debris generated by your contract to be cleaned up by yourselves. Counter-charges will be enforced if this is not done.

11.

No variation to be carried out unless specifically instructed, in writing, by Shinja & Co. Ltd.

12.

Please ensure your tools and equipment are locked up as Shinja & Co. will not be responsible for your plant, equipment or materials.

13.

Retention will be held at 2%.

14.

Your employees are not permitted to drive our company plant.

15.

You are to notify our foreman in good time that materials or details are needed. You are deemed to be aware of the procurement times for the materials or details in question.

16.

You are to provide shop drawings and have same approved by the Architects in advance of fabrication.

Dimensions to be verified by yourselves on site.

17.

You are to provide O&M and as built drawings documents on completion for inclusion in our handover file.

Failure to hand over these documents 4 weeks following practical completion will result in holding of payments.

18.

Please provide delivery dates for all materials or plant.

19.

All materials and workmanship are to conform to Shinja & Co. Ltd. standards, BS and Irish Standards and the standards deemed relevant in the specification a copy of which is on site and to be inspected.

20.

Site meetings will be held, arranged by the contracts manager and you are to have a representative dealing with the job in attendance.

21.

You are to have a foreman on site at all times.

22.

You are to provide Professional Indemnity insurance for any design input you have. Details are to be provided with Item 3 of this letter.

23.

Interaction with other trades is to be expected and allowed for in your programme and you are not to hold up follow on trades.

24.

No dayworks will be paid unless signed for by the QS and Contracts manager (Don’t ask the foreman to sign dayworks)

25.

You are to allow for as many visits as required to complete your works.

26.

No payments will be made for materials off site

27.

This contract is fixed price and therefore no labour or material fluctuations will apply.

28.

You are to provide certs for all plant and drivers operating same.

29.

You are to carry out tests on your works as instructed by our foreman at no extra charge.

30.

Liaise at all times with our Mr. Sean Green and our site foreman.

SinĂŠad Reynolds

9

Mixed use Development – Cumberland Street South

Commercial Management

INTERIM VALUATION Sub-Contractor Tender Report

Interim Valuation Prov. Sums

9th October 2009

Application No. 2

€40,455.00

40,455.00

Invoice 15456

Item

€88.00

- Provisional Amount to date

Item

€75.00

PRELIMINARIES - PROV. SUMS

PRELIMINARIES Fees and Charges for Tests carried out on materials

Clerk of Works Telephone Calls

Total For Provisional Sums - App Nr. 2

Sinéad Reynolds

€40,618.00

10

Mixed use Development – Cumberland Street South

Commercial Management

FINAL ACCOUNT Sub-Contractor Tender Report

Date 5th September 2009

Mc Break Ltd. 562 Harcourt Place, Dublin 2 Demolition Package We confirm our acceptance of the gross sum of € 954,011.38 Less 0 % Main Contractors discount plus VAT @ 13.50% in full and final settlement for all works completed by us at the above contract.

We further confirm that we retain liability, as per the subcontract agreement, for any defects in our work that become apparent during the defects liability period stated, and agree to immediately rectify upon notification.

The agreed gross final account sum is subject to deduction of payments previously made against this account to date.

The agreed gross final account sum is subject to retention as per the subcontract agreement.

Signed for Shinja & Co. Ltd.

Date:

Signed for Mc Break Ltd.

Date:

Sinéad Reynolds

11

Mixed use Development – Cumberland Street South

Commercial Management

CONCLUSION Sub-Contractor Tender Report This report was written to aid the understanding management procedures involved in the process of planning a construction development in relation to costs. This report was compiled to show a clearer understanding on the reasons for the decision making process which have to take place on a construction development and also how it is used in the Irish Construction Industry. This report was compiled to help in identifying the decision making and the procedure/process in management performance. This report is an aid in learning the importance of making good Ethical/Moral decisions within the construction industry. These items should be considered using these procedures in future projects within the construction industry in the future.

REFERENCES / BIBLIOGRAPHY Sub-Contractor Tender Report 

Tender Drawings - Conor Sutton Cronin (Ref 06-167-02 Rev G / 06-167-03 / Rev F, 06-16704 Rev / 06-167-05 Rev D).



Society of Chartered Surveyors Ireland (2009) ARM 4, Agreed Rules of Measurement 4.

Ireland: SCS (Society of Chartered Surveyors Ireland).



Bill of Quantities – Hayden Surveys, Ref: CS-06-167.



Construction Plan, Asta Power Project – Compiled by Sinéad Reynolds



Lectures Notes and Handouts



Notes taken in class

Sinéad Reynolds

12