Alumni Association Guidebook

Alumni Association GUIDELINES MODEL BYLAWS & REGISTRATION FORM

Sigma Tau Gamma Fraternity, Inc. P. O. Box 54 / 101 Ming Street Warrensburg, MO 64093 www.sigmataugamma.org Ed. 2011.1

Sigma Tau Gamma Fraternity, Inc.ÂŽ

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alumni association guidelines and suggestions

lumni associations serve a critical role in the brotherhood mission of Sigma Tau Gamma.

They facilitate sustained contact with our brothers after they graduate from college; they are a resource for advisory support, both organizationally and individually for our undergraduate members; and they are the primary owners of our chapter housing.

Alumni associations are linked to the Fraternity through the college chapter. While any alumni member of Sigma Tau Gamma may join a chapter alumni association, generally the membership is made up of alumni who graduated from that chapter. They are distinct from Alumni Chapters, which are geographically based alumni clubs that bring together Sigma Tau Gamma alumni from a variety of college chapters. Thus, we may have the St. Louis Alumni Chapter, comprised of alumni from several college chapters, and the Alpha Omega Alumni Association made up of alumni from a specific chapter. Any alumnus may be a member of both. However, they differ in mission. Alumni associations exist to support a specific college chapter.

Alumni associations are self-governing organizations. They are generally incorporated in the state of their college chapter as non-profit membership corporations. They have their own tax identification numbers and file their own tax returns.

Alumni associations are not charitable organizations. There are very specific Internal Revenue Code rules regarding eligibility to incorporate as a charitable organization that can accept taxdeductible donations. Alumni associations (and college chapters and the national Fraternity) do not qualify. That is why the national Fraternity organized and separately incorporated the Sigma Tau Gamma Foundation. Donations to the Foundation are tax-deductible.

Advisory Role College chapter members benefit from the guidance of older adults who have a genuine interest in their wellbeing and success of their chapter. The trouble is that our undergraduate members do not always know they need advisory support or welcome it when they receive it.

That is one reason why alumni associations are so important. A functioning alumni association establishes a formal process of advisory support to a chapter. When new members join, they automatically accept that this structure is traditional and appropriate. As a result, they are more inclined to respond to alumni involvement in a positive way.

Teaching: Undergraduate leaders do not often teach succeeding generations of members the important skills required to successfully run their chapter. And, when they do teach the next generation, they often get it wrong or perpetuate mistakes. Our chapter officers are expected to be sales managers (recruitment), bookkeepers, financial managers, program managers, house managers, public relations practitioners, and scholars. Typically, they arrived at college without ever balancing a checkbook or creating a budget. Many have never shared a bedroom. Most have never recruited a peer into an organization. Faculty advisors are rarely in a position to teach these skills because they typically do not have undergraduate fraternity experience. As alumni, active in our alumni association, we can serve this critical need.

Mentoring: Our undergraduate members came to school for the same reason we did – to get an education so that we could get a job. Yet, they are often mystified by the process. They do not see how extracurricular activities, like leadership in the Fraternity, and their formal education fits together into a body of experience that will make them marketable to employers. By the time they are seniors worried about assembling a resume, it can be too late. Unfortunately, faculty cannot do much to help because they lack experience pursuing a non-academic career path. As alumni active in our alumni associations, we can help our younger Fraternity brothers negotiate this maze by illuminating what it will take up front, while they are still freshmen. We can help with contacts and relationships. We can give encouragement.

Sharing: The many tasks associated with helping our college chapter and its undergraduate members are too great a burden for one alumni advisor or a few alumni on an advisory board.

The wonderful thing about an alumni association is that, properly organized, it can involve many in small portions of the task. This sort of job sharing spares any one alumnus brother too big a burden and rewards us with the bonds of brotherhood that come from a team effort.

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Housing Role Living in our chapter house is for many of us our strongest memory of Sigma Tau Gamma. Our chapter house was home and its facade was the public face of our chapter. Some of us never had a chapter house. Our chapter house memory is the memory of a dream – the hope of some day having a chapter house.

Rarely do 18 to 22 year old men have the business acumen, financial resources, organizational ability, management discipline and tenacity required to pursue a real estate investment on the magnitude of a fraternity house. It takes alumni.

Alumni associations own most of the chapter houses in Sigma Tau Gamma. There are a variety of financial approaches that have been used to pursue or improve chapter housing. Some alumni associations own the house outright. Some have created subsidiary or affiliate limited liability corporations to own the house. Still others have used a special non-profit organized under Section 501 (c) (2) of the Internal Revenue Code. Your Headquarters office can help with information about these options.

Any alumni association can own and operate a house, with some planning, dedication and persistence.

Recruitment Role Alumni play an important role in the lifeblood of a chapter - the recruitment of new members.

As noted earlier, the teaching role is perhaps the most significant way to sustain all vital chapter functions, including recruitment. But there are also direct ways alumni can help.

Legacies: When we encourage sons, nephews, grandsons, siblings, and cousins to consider membership in Sigma Tau Gamma, we are helping the people closest to us, and helping our chapter (or another chapter of Sigma Tau Gamma.) We should all want to share the great experience of Sigma Tau Gamma brotherhood. Alumni associations can formalize that process and consistently encourage legacy recruitment.

Referrals: Similar to legacy recruitment is the recruitment of young men referred by alumni who may know them as friends, students or co-workers. Many Sig Tau alumni teach school or Sunday school. Others coach little league, soccer and other youth sports, or serve as Scoutmasters, 4-H Leaders and youth-group leaders. These alumni are in the best position to direct top quality young men to Sigma Tau Gamma. Alumni associations should constantly promote this vital role.

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organizing an alumni association

lumni associations are not hard to organize. Your Fraternity headquarters office will help.

The place to begin is to give yourself the authority to organize and alumni association if one does not already exist. How do you know if one exists? If you have not seen evidence of any activity by an alumni association, but you are still not sure, there are two things you can do. First, check with the Fraternity headquarters. There may be a record of the last known alumni association officers. Second, check with the office of the secretary of state of your state to see if there is an active corporation. Often you can do this inquiry over the internet.

If at the conclusion of your search you find no active alumni association, then take charge and get one organized. Here is how: 1. Organize a steering committee of at least five (5) members. Ask alumni you know, perhaps from your years in school, but make a continual effort to find representation from a broad range of class years.

2. Draft provisional by-laws. The by-laws must include: • Mission Statement (or statement of purpose).

• Membership eligibility (for example: “alumni of Beta Beta Chapter who are in good standing with Sigma Tau Gamma Fraternity, and alumni of other chapters of the Fraternity who have served as an advisor or otherwise supported Beta Beta Chapter.”)

• Place, date and time of annual meetings.

• Offices, term of office, powers and duties of officers and a process for election.

• Dues structure.

3. Ask the organizing committee to pay dues and elect provisional officers.

4. The provisional officers may then submit a request to the Fraternity headquarters for preliminary recognition so that they may receive permission to use the registered marks of the Fraternity and obtain an electronic roster of members. One member of the committee – usually the president or secretary – will have to sign a legal agreement that governs the use of the membership file. This requirement is in place to protect the privacy of our members.

Preliminary recognition is good for 60 days. To qualify for preliminary recognition: • There may be no currently registered alumni association for the chapter.

• All members of the steering committee must be in good standing with the Fraternity.

5. The alumni association may petition to receive regular recognition when: • It has recruited a minimum of 20 dues paying members, and includes the roster.

• It held its first general meeting at which it elected regular officers, and identifies those officers and includes minutes of that meeting.

• It pays the annual registration fee.

6. The registered alumni association will, as a result of its active registered status: • Continue to have permission to use the Fraternity membership roster and be obligated to help the Fraternity keep it current.

• Continue to have permission to use the registered marks of the Fraternity.

• Be included in the group exemption from Federal Income Tax under Section 501 (c) (7) of the IRS that is held by Sigma Tau Gamma Fraternity, Inc. • Be eligible to purchase general liability insurance through the Sigma Tau Gamma Fraternity, Inc. group plan, provided that its college chapter is covered under the plan.

8. The registered alumni association should apply for its own tax identification number from the Internal Revenue Service, using the group exemption authorized by the Fraternity headquarters.

9. The registered alumni association should incorporate as a non-profit corporation in its state of operations.

If you have questions, please contact:

Alumni Associations Manual

Sigma Tau Gamma Fraternity, Inc. P. O. Box 54, Warrensburg, MO 64093 Phone: (660) 747 – 2222 Fax: (660) 747 – 9599 www.sigmataugamma.org

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MODEL ALUMNI ASSOCIATION BY-LAWS ____________________ of Sigma Tau Gamma Alumni Association Forward

The By-laws of ________________ of Sigma Tau Gamma Alumni Association are the governing and limiting authority for this Association.

Article I. Purpose: The purpose of this organization shall be: a) To promote and sustain the brotherhood of its members through social, citizenship and philanthropic endeavors, b) To advance the Principles of Sigma Tau Gamma and support the welfare of Sigma Tau Gamma Fraternity, c) To guide and assist the college chapter through advisory support, the recognition of academic, citizenship and philanthropic achievement, and financial support of academic, citizenship and philanthropic programs, and d) To purchase, lease, maintain and manage real property for the use of the college chapter as a physical base for its brotherhood, citizenship and philanthropic endeavors.

Article II. Membership: Section 1. Any alumnus member in good standing of the Sigma Tau Gamma Fraternity shall be eligible for membership in this Association.

Section 2. Members are defined as those who are eligible for membership and have paid their current year dues to the Association. Members are entitled to vote, enjoy the benefits of membership in the Association and to share ownership of the Association.

Section 3. Associates are defined as those who are eligible for membership and have NOT paid their current year dues to the Association. Associates have no rights in the Association, but may participate in Association activities and projects upon the invitation of Members.

Article III. Dues: Section 1. The Association Membership dues shall be payable annually, on October 1, of each year, and shall be delinquent on December 31 of each year.

Section 2. The Association Board of Directors shall set the dues amount by September 1, of each year. In the event the Board of Directors does not enact a dues amount change in any year, the dues amount for the previous year shall remain in effect.

Section 3. No Member shall be eligible to hold office or to vote if his dues have not been paid in full.

Article VI. Meetings: Section 1. The Board of Directors shall meet at least twice a year.

Section 2. The general membership shall meet at least once a year.

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Section 3. Other meetings and events may be held from time to time as authorized and scheduled by the Association Board of Directors or its designees.

Article V. Board of Directors, Officers and their duties: Section 1. These officers shall comprise the Board of Directors of the Association: a) President b) Vice-President c) Secretary d) Treasurer d) Editor/Website Editor e) Alumni Advisor (of the College Chapter) f) Scholarship Chairman g) Social/Citizenship Chairman h) Housing Chairman Section 2. All officers and members of the board shall hold office for two years, or until their successor has been duly elected and qualified.

Section 3. Any office that becomes vacant or any vacancies on the Board shall be filled by the Board of Directors.

Section 4. The duties of the President shall be: a) To preside at all meetings of the Association and the Board of Directors, and to perform such duties as custom and parliamentary usage require, b) To act as ex officio member of all standing and special committees, c) To make, or cause to be made, a report to the Executive Vice President of Sigma Tau Gamma Fraternity, Inc. as to the condition and activities of the Association annually, and d) To make an annual report to the Members of all official acts of the Association and the Board of Directors.

Section 5. The duties of the Vice-President shall be: a) To assist the President in the performance of his duties, b) To serve as Acting President with full powers during the absence of the President, and c) to perform such other duties as assigned by the President.

Section 6. The duties of the Secretary shall be: a) To keep a true record of the proceedings of the Association and the Board of Directors, b) To keep an accurate roster of all members of the Association, and c) To prepare and distribute notices of all meetings.

Section 7. The duties of the Treasurer shall be: a) To be responsible for the financial records of the Association, b) To notify each member of his financial obligations to the Association by use of statements for dues and other authorized charges, c) To draw checks on the funds of the Association, and d). To act as a member of the Board of Directors.

Section 7. The duties of the Editor/Website Editor shall be: a) To publish a newsletter for the association by use of print and/or electronic (website) media, b) To publicize the meetings, events and activities of the Association to its Members, Associates and stakeholders, c) To make a report of the activities of the Association and its Members for each issue of The Saga of Sigma Tau Gamma, and d) To act as a member of the Board of Directors.

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Section 8. The duties of the Alumni Advisor shall be: a) To function as an advisor to the college chapter by meeting with the chapter officers at lease semi-monthly and with the full chapter at least monthly, and by participating as a member of the advisory board, and b) To act as a member of the Board of Directors.

Section 9. The duties of the Scholarship Chairman shall be: a) To conduct a scholarship seminar for the college chapter on a semesterly basis, promote academic achievement, and to raise funds to finance and/or endow scholarship grants and activities, and b) To act as a member of the Board of Directors.

Section 10. The duties of the Social/Citizenship Chairman shall be: a) To plan, organize, and direct the social, community service and philanthropic activities of the Association, and b) To act as a member of the Board of Directors.

Section 11. The duties of the Housing Chairman shall be: a) To plan, organize and direct the involvement of the Association in support of housing facilities used by the college chapter, and b) To act as a member of the Board of Directors.

Article VI. Board of Directors: Section 1. The Board of Directors shall be the legislative body of the Association and shall conduct all business, except as otherwise provided in the By-laws.

Section 2. The Board of Directors shall be the governing authority of the Association.

Section 3. The Board of Directors shall be composed of all elected officers of the Association.

Section 4. Five members of the Board shall constitute a quorum for the transaction of business.

Section 5. Any change in the number of the Board of Directors shall be by amendment to the By-Laws by a two-thirds vote of all those Association members attending a general meeting.

Article VII. Election of Officers: Section 1. Election of officers shall be held bi-annually at the annual general membership meeting.

Section 2. The Secretary shall be empowered to accept the written proxy of members unable to attend the annual meeting. The Secretary may accept a proxy in print or electronic form.

Section 3. All voting shall be done by ballot. The candidates receiving a majority of the votes of the members present in person and by proxy shall be elected.

Section 4. Nominations for an officer position or member of the Board may be made at the regular meeting or by a nominating committee appointed by President prior to election.

Article VIII. Finance Section 1. The Treasurer shall prepare and the Board of Directors shall approve an annual budget for the Association.

Section 2. The Treasurer is authorized to draw checks on the funds of the Association for any purpose authorized in the approved annual budget, provided that no

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check drawn on the authority of the Treasurer shall exceed $100.00 and such draft is used for the business of the Association.

Section 3. Any expenditure in excess of $100.00 shall require a signed authorization from the President.

Section 4. Any expenditure that shall cause the Association to spend an amount in excess of the budget authorization shall require the approval of Board of Directors.

Article IX. Grand Chapter Representation: Section 1. The President shall represent the Association as its delegate to the biennial meeting of the Grand Chapter of Sigma Tau Gamma.

Section 2. The Board of Directors shall elect an alternate delegate who shall represent the Association as delegate to the biennial meeting of the Grand Chapter in the event that the President cannot attend.

Section 3. The Board of Directors shall set an amount in the budget of the Association upon which the Association’s delegate to the Grand Chapter may draw for the cost of registration, transportation, lodging and meals.

Article X. Amendments: Section 1. The By-Laws may be amended at any time by any Member introducing the amendment in writing before a regular meeting of the Association. Said amendment shall become effective if voted upon and passed by at least twothirds majority of the Members present in person or by proxy at the meeting.

Article XI. Proxy Voting: Section 1. Proxy voting shall be allowed for all items of business requiring a vote provided that such proxy is in writing and delivered to the Secretary at least 24 hours prior to the start of the meeting. A proxy may be delivered to the Secretary electronically. No proxy shall be valid after eleven months from date of execution.

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Sigma Tau Gamma Fraternity, Inc. 速 POLICY STATEMENTS Risk Management Revised, November 11, 2005 All college chapters are responsible for annually instructing their members and associate members about this risk management policy.

Alcohol and Drugs 1. The possession, use and/or consumption of alcoholic beverages, while on chapter premises, during an official Fraternity event, or in any situation or setting sponsored or endorsed by the chapter, must be in compliance with any and all applicable laws of your state, county, and city.

2. The sale of alcohol, by any chapter is prohibited. This prohibition includes any action that is a functional substitute for the sale of alcohol such as: charging for admission to parties, passing the hat, selling empty cups, or selling drink tickets.

3. Alcoholic beverages may not be purchased with chapter funds. Nor, may the purchase of alcoholic beverages be undertaken or coordinated by any member in the name of or on behalf of the chapter.

4. Chapter events may not involve the use of bulk quantities of alcohol, kegs of beer or any common source container of alcohol. All alcoholic beverages consumed at chapter functions must be purchased and brought by the individuals attending the function or through a cash bar operated by a licensed establishment where the function is held. Any legal use of alcohol should not involve unlimited quantities, the encouragement of rapid consumption, drinking games, or the direct or indirect pressuring of any person to consume alcohol.

5. No chapter shall sponsor open parties, meaning those with unrestricted access and without specific invitation, where alcohol is present.

6. All recruitment activities shall be dry; that is without the use of alcoholic beverages.

7. No alcohol may be present at any associate (non-initiated) member activity.

8. No chapter may co-sponsor, co-promote or co-finance an event with a bar, tavern, distributor of alcohol, charitable organization, or student organization where alcohol is sold, given away or otherwise provided.

9. The possession, sale and/or use of any illegal drug or controlled substance at any Sigma Tau Gamma house or Fraternity sponsored event is prohibited.

Hazing No chapter, provisional chapter, collegiate member or alumni member may conduct or condone hazing.

Hazing activities are defined as: "Any activity taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities; wearing of apparel that is conspicuous and not normally in good taste, engaging in stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities that are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law."

Sexual Abuse The Fraternity does not condone any form of sexually abusive behavior on the part of its members, whether physical, mental or emotional. This includes any actions that are demeaning to any person including but not limited to date rape, gang rape or verbal or written harassment.

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Fire and Safety 1. No chapter may be housed in or use the services of a structure that does not meet minimum fire and safety requirements of local civil authorities.

2. Only licensed firearms may be stored on fraternity property. Firearms storage must comply with all local and state laws and must be secured in a locked case or with a locked trigger guard. Ammunition must be stored separately from any firearm.

Women's Auxiliary Groups Enacted August 6, 1988 at the 33rd Grand Chapter WHEREAS,

we the Brotherhood of Sigma Tau Gamma realize that a quality fraternity experience should be one of brotherhood; and

WHEREAS,

our 68 year tradition of all male membership is vulnerable when sister organizations (i.e. little sisters, little roses, white roses, Sig Tau groupies, etc. hereinafter referred to as an auxiliary group(s) ) are in existence or endorsed by the National Fraternity or Local Chapters thereof; and

WHEREAS,

the continued endorsement of these auxiliary groups creates a competition for members with our Greek partners (sororities); and

WHEREAS,

the existence of these auxiliary groups often creates misdirected priorities and mismanagement of Sigma Tau Gamma chapter missions and goals, as well as the successful completion of the objectives and missions of the National Fraternity; therefore be it

RESOLVED, that Sigma Tau Gamma Fraternity, Inc. through its volunteer officer program and professional staff prohibit any programming for or participation by women's auxiliaries at its national, regional, or state meetings, except as guests at social functions; and further RESOLVED, that the national office of Sigma Tau Gamma Fraternity, Inc., discontinue sale of jewelry intended to signify membership in chapter women's auxiliary groups; provided, however that White Rose Sweetheart Badges will continue to be made available for the recognition of official chapter, regional, and national White Rose Queens and for presentation as gifts by the members to their wives and women friends; and further RESOLVED, that the ownership of sweetheart badges does not represent any form of membership in Sigma Tau Gamma Fraternity, Inc., or include membership privileges of any kind; and further RESOLVED, that Sigma Tau Gamma Fraternity, Inc., prohibits the existence of chapter-sponsored women's auxiliaries.

Hazing and Pre-initiation Activities Enacted November 20, 1988 by the Board of Directors WHEREAS,

in Sigma Tau Gamma, true fraternalism is nurtured in an atmosphere of social and moral responsibility, respect for duly constituted authority, and loyalty to the Principles of the Fraternity; and

WHEREAS,

the unauthorized introduction of pre-initiation activities and hazing is destructive to true fraternalism; therefore be it

RESOLVED, that Sigma Tau Gamma Fraternity reaffirms its commitment to the ideals upon which it was founded and its opposition to destructive behavior; and further

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RESOLVED, that each chapter of Sigma Tau Gamma Fraternity be admonished to initiate new members with strict adherence to the Ceremony of Initiation as prescribed in the Ritual Manual of the Fraternity, and further RESOLVED, that no chapter shall conduct any pre-initiation activities or modify the prescribed ritual of the Fraternity in any manner, and further RESOLVED, that no chapter or member of the Fraternity, whether a college member or alumnus, shall engage in the practice of hazing, as defined by the Code of Conduct of Sigma Tau Gamma Fraternity, and further RESOLVED, that violation of this policy will be cause for the expulsion of guilty individuals from the Fraternity or the suspension of the charter and closing of guilty chapter or both, and further RESOLVED, that this resolution be distributed to all chapter presidents and chapter advisors, and that these officers of the Fraternity be charged with communicating the contents of this resolution with the members of their respective chapters.

RESOLVED, that the collegiate members failing to achieve the minimum academic standard to qualify for graduation in a third consecutive term may be expelled from membership in the Fraternity. hired auto liability, and host liquor liability, and that has no exclusions for hazing, sexual abuse, assault and battery, athletic participation, communicable diseases, punitive damages, or discrimination.

Chapter Housing Standards Enacted August 1, 1998 by the 38th Grand Chapter RESOLVED, that the real property used by collegiate chapters for residential or lodge purposes (generally referred to as "Chapter House,") should be purchased by the chapter's alumni association or housing corporation, incorporated and currently registered in the state in which the collegiate chapter is domiciled, and further RESOLVED, that the alumni association or housing corporation is charged with the responsibility to administer the real property occupied by the collegiate chapter in full compliance with all laws, (federal, state, and local) and to adequately insure the property for the protection of the Fraternity, its members and guests.

Authorized Agent Enacted November 2, 1996 by the Board of Directors RESOLVED, that the Executive Vice President (or his authorized designee) of Sigma Tau Gamma Fraternity, Inc., a Missouri non-profit corporation often referred to as the "national" Fraternity, is the only party authorized by the Board of Directors of Sigma Tau Gamma Fraternity, Inc., to execute contracts on behalf of the Fraternity with any third party; and further RESOLVED, that individual student members, alumni members, collegiate chapters, alumni associations or alumni chapters of the Fraternity are not authorized to enter into or execute any contractual agreement on behalf of Sigma Tau Gamma Fraternity, Inc., with any third party.

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Relationship Agreements Enacted August 8, 2010 by the Board of Directors RESOLVED, that Sigma Tau Gamma Fraternity, Inc., a Missouri non-profit corporation often referred to as the "national" Fraternity, will not defend or indemnify any host college or university institution against the institution’s negligence, and RESOLVED, that no chapter, chapter member, chapter advisory board member, chapter alumni association member, or housing corporation officer has the authority to sign a college or university document on behalf of Sigma Tau Gamma Fraternity, Inc. that would bind the Fraternity, and further, RESOLVED, that pursuant to the Federal Volunteer Protection Act, 43 U.S.C. – 1450-14505, college or university host institutions may not hold Sigma Tau Gamma Fraternity, Inc. volunteers at any level liable for harm caused by a negligent act or omission of a volunteer who was acting within the scope of his responsibilities as a Sigma Tau Gamma Fraternity volunteer.

Alumni Volunteer Officer Social Responsibility Enacted October 20, 2002 by the Board of Directors WHEREAS,

in Sigma Tau Gamma, true fraternalism is nurtured in an atmosphere of social and moral responsibility, respect for duly constituted authority, and loyalty to the Principles of the Fraternity; and

WHEREAS,

if alumni members, serving in an official capacity with the Fraternity or one of its affiliated alumni associations or chapters, were to consort with collegiate members in a manner that would serve to compromise the Fraternity’s perceived commitment to the Principles it would be destructive to Sigma Tau Gamma fraternalism; therefore be it

RESOLVED, that an alumni officer may not meet one-on-one with a collegiate member behind closed doors; and further RESOLVED, that an alumni officer may not share hotel or other sleeping accommodations with a collegiate member or members, other than family members; and further RESOLVED, that an alumni officer may not purchase or provide alcoholic beverages for any collegiate member, regardless of his age, other than in a public establishment; and further RESOLVED, that an alumni officer may not accept the offer of an alcoholic beverage furnished by a collegiate member, regardless of his age, other than in a public establishment; and further RESOLVED, that alumni officers shall use the highest level of good judgment when consuming alcoholic beverages in the presence of collegiate members of any age, understanding that their behavior serves as a model of responsible brotherhood; and further RESOLVED, that while understanding that an alumni officer cannot control the behaviors of collegiate members, alumni officers shall support with their words and behavior the Risk Management Policy of Sigma Tau Gamma Fraternity, Inc.; and further RESOLVED, that any alumni officer who violates this policy shall be subject to the disciplinary process of the Fraternity as described in Law 8 A, Collegiate and Alumni Member Discipline.

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Sigma Tau Gamma Fraternity, Inc.® Alumni Association Annual Registration Form Chapter

Date:

School

Registration Year: July 1, 20

Legal Corporate Name:

State:

Registered Agent: Address:

to June 30, 20

Website: City:

State:

Zip:

ASSOCIATION ORGANIZATIONAL DATA

Dues Paying Members: Chapter House: Alumni Association

Annual Dues Amount: $

Annual Meeting Attendance:

❑ Owns ❑ Leases ❑ Shares ownership through LLC ❑ Planning a House ❑ N/A OFFICERS

PRESIDENT: Address:

Email: City:

State:

Zip:

Occupation/Title/Company: Home Phone:

Work Phone:

VICE PRESIDENT: Address:

Mobile Phone: Email:

City:

State:

Zip:

Occupation/Title/Company: Home Phone:

Work Phone:

SECRETARY: Address:

Mobile Phone: Email:

City:

State:

Zip:

Occupation/Title/Company: Home Phone:

Work Phone:

TREASURER: Address:

Mobile Phone: Email:

City:

State:

Zip:

Occupation/Title/Company: Home Phone:

Work Phone:

Mobile Phone:

Alumni associations are subdivisions of college chapters. They do not receive a separate charter. This registration facilitates service from and a mutual working relationship with the headquarters office. Registered alumni associations may vote at Grand Chapter meetings. The annual registration period is: July 1 to June 30. The registration fee is payable July 1 of each year, but the annual registration does not lapse until December 1, because most alumni associations hold their annual meetings in October. The Fraternity’s General Liability Insurance coverage is available to registered alumni associations provided that its registration is current and liability insurance fee paid.

❑ Annual Fee Enclosed ($100) ❑ Liability Insurance Fee Enclosed ($250) (make check payable to Sigma Tau Gamma Fraternity, Inc.)

Total Enclosed: $

Report Prepared by: signature