ANNUAL CONFERENCE BROCHURE: ACC

Reaching for the

Stars NOVEMBER 9 – 11, 2015 THE ISL AND HOT EL NEWPORT BE ACH >>> NEWPORT BE ACH, CA A I R P O R T C O N S U LT A N T S C O U N C I L > > > d e l i v e r i n g e x c e l l e n c e i n a i r p o r t d e v e l o p m e n t

w w w.ACConline.org #ACC37

Reaching for the Stars PLAN NOW to join your colleagues at the ACC 37th Annual Conference & Exposition in Newport Beach, California to learn the latest business trends in the aviation industry. This event will also provide a great opportunity to renew and broaden your professional industry contacts.

This year’s theme is “Reaching for the Stars.” Topics that will be covered include: »» Learning how to be more politically engaged,

provide a dynamic platform for industry leaders to delve into the latest regulatory and policy issues, and to determine how to proactively influence the future landscape of the aviation industry. >> The Tuesday morning ACC membership breakfast meeting will also provide a forum to define the collective voice of private-sector firms in the aviation industry. >> More programming this year on Wednesday morning instead of one General Session!

»» Industry mentoring, »» A procurement session on how to win business, »» Is your company sustainable? »» TNCs and other transportation surprises and much, much more.

Other highlights of the conference program include the following:

Plan to attend and enjoy Orange County and the West Coast during a beautiful time of year in Newport Beach, California at the The Island Hotel Newport Beach, Newport Beach California. Please bring your families and be prepared to enjoy yourselves with views of the Pacific Ocean and the Back Bay of Newport Beach.

The 2015 ACC Annual Conference Committee Chair Forrest Swonsen, TransCore, and Vice Chair, Brad McAllister, AirIT, and their committee have done a terrific job of producing this year’s agenda. We thank them for their initiative and commitment to ensuring attendees a great program. Our Annual Conference has a tradition of excellence and this year will be no exception.

>> Quality one-on-one time with key contacts that you want to meet will be provided via speed-dating sessions. >> Come see the value gained from participating in ACC committee meetings held during lunch on Wednesday of the conference this year. They

We, along with the rest of the ACC board of directors and staff, look forward to seeing you at this year’s 2015 ACC Annual Conference & Exposition and sharing moments of discovery and relaxation.

Carol Lurie, LEED AP, ENV SP, AICP

T.J. Schulz

Chair — 2015 ACC Board of Directors VHB

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President, Airport Consultants Council (ACC)

PR ELI M I NA RY AGEN DA Sunday,

N OV EM B ER 8 , 2015 ACC BOARD OF DIRECTORS MEETING

2:00 pm – 5:00 pm

Monday,

AS OF 5.19.15

P R E- CO N F ER EN C E

N OV EM B ER 9, 2015

CO N F ER EN C E DAY 1

GOLF TOURNAMENT — OAK CREEK GOLF COURSE – IRVINE, CALIFORNIA

8:30 am – 12:30 pm

COMMUNITY VOLUNTEER OPPORTUNITY — ENVIRONMENTAL NATURE CENTER, NEWPORT BEACH, CALIF. (OFF-SITE) Join colleagues for this outdoor community service activity at the Environmental Nature Center (ENC) in Newport Beach, California! See the description on page 5.

10:00 am – 3:00 pm

EXHIBITOR SET UP

1:00 pm – 6:00 pm

REGISTRATION OPEN

2:30 pm – 3:30 pm

2016 COMMITTEE CHAIR AND VICE CHAIR BRIEFING — Appointed ACC committee chairs and vice chairs are requested to attend a special session to discuss plans for the upcoming year.

3:45 pm – 5:45 pm

SPEED DATING – PARTS 1 & 2 Back by popular demand! Come join two separate sessions for quality one-on-one time with the key contacts that you want to meet. Each session will feature representatives from airports, A/E consultants, finance companies, vendors, contractors and other potential clients and teaming partners. MODERATOR: Faith Varwig, Faith Group

6:30 pm – 7:30 pm

WELCOME RECEPTION IN THE EXHIBIT HALL Greet old friends and make new acquaintances while enjoying your favorite refreshments.

8:00 pm

SMOKE ‘EM IF YOU GOT ‘EM! CIGAR EVENT The Island Hotel Newport Beach Fire Pit (outdoors)

SPONSOR

8:00 am – 12:30 pm

Tuesday,

N OV EM B ER 10, 2015

7:30 am – 8:00 am

BREAKFAST WITH EXHIBITORS

8:00 am – 8:45 am

ACC MEMBERSHIP BREAKFAST MEETING Learn about the latest news from the staff and board of directors of ACC and take the opportunity to offer input.

9:00 am – 10:00 am

WELCOME & KEYNOTE

CO N F ER EN C E DAY 2

10:00 am – 10:30 am COFFEE BREAK WITH EXHIBITORS 10:30 am – 11:30 am GENERAL SESSION I — POLITICAL ENGAGEMENT: PARTICIPATE OR MISS OUT

This session goes beyond the FAA reauthorization! Engagement in the political process is as important as ever to make sure your views are heard and understood. With competing messages and numerous priorities across many issues, members of Congress need to have clear, succinct and powerful messages to remember your needs when decision time comes.

MODERATOR: Charles Chambers, National Safe Skies Alliance

11:45 am – 12:45 pm

SPEED DATING PART 3 Come join us for quality one-on-one time with the key contacts that you want to meet. Each session will feature representatives from airports, A/E consultants, finance companies, vendors, contractors and other potential clients and teaming partners.

This prestigious award is being presented in recognition of Martin’s 30+ MODERATOR: Faith Varwig, Faith Group years of being a transformational airport leader, developing San Francisco

1:00 pm – 2:15 pm

International Airport into a world class gateway that is focused on providing 2015 ACC AWARDS LUNCHEON & INTRODUCTION an exceptional passenger experience. Martin has lead efforts to drive OF THE ACC 2016 BOARD OF DIRECTORS CHAIR sustainability at airports and has achieved exemplary project results through ACC Aviation Award of Excellence new procedures that foster partnerships among the project teams.

PRESENTER: Jayne O’Donnell, Turner Construction RECIPIENT: John Martin, CEO, San Francisco International Airport ACC Board of Directors Chair Award PRESENTER: Carol Lurie, LEED AP®, ENV SP, AICP, ACC Board of Directors Chair, VHB RECIPIENT: TBD

2:30 pm – 3:30 pm

CONCURRENT SESSION, OPTION 1 — HOW TO SUCCEED IN POLITICS: STRATEGIES TO ENSURE YOUR MESSAGE IS HEARD During this session, hear from your peers on why they participate in federal, state and local politics, and how it has benefited their companies. Learn strategies on how to effectively engage and get business priorities heard before decision makers.

2:30 pm – 3:30 pm

CONCURRENT SESSION, OPTION 2 — MENTORING: MAKING A DIFFERENCE FOR THE NEXT GENERATION You probably remember someone in your life whose time and dedication to mentoring made the difference in helping you reach a goal. Or, if you’re just starting out, you may look up to someone you’d like to emulate. How can we bring the generations together?

PAGE 3

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PR ELI M I NA RY AGEN DA AS OF 5.12.15

Tuesday,

CO N F ER EN C E DAY 2 (CO N T IN U ED)

N OV EM B ER 10, 2015

This panel discussion will cover: 1) What is the difference between mentoring within an organization vs. within the industry?

2) What would young professionals like to see? How can we help facilitate their ideas?

3) What is the “secret sauce” to meaningful mentoring in order for the young professionals to be successful?

4) Who bears the responsibility for making mentoring work?

5) How are we making sure we “Pay it Forward” to new colleagues within the industry?

MODERATORS: Krista Tapley, Arconas; Kristin Shaw, Airport Improvement Magazine PANELISTS: Roddy Boggus, Parsons Brinckerhoff; Chris Spaulding, Airport Consultants Council; Carly Shannon, C&S Companies 3:30 pm – 4:00 pm

REFRESHMENT BREAK WITH EXHIBITORS

4:00 pm – 5:30 pm

TECHNOLOGY SHOWCASE This session will introduce participants to new technology in the marketplace that add value, increase productivity, or streamline operations for ACC members.

MODERATOR: Philip McDonough, reVision, Inc.

6:00 pm – 8:00 pm

NETWORK RECEPTION — CARNIVAL! BILLIARDS TOURNAMENT, AVIATION TRIVIA AND MORE! CABANA ROOM AND PATIO

8:00 pm – midnight

HOSPITALITY SUITE — EUCHRE TOURNAMENT — CABANA ROOM AND PATIO Euchre is an offshoot of Juckerspiel, a game that became widely popular throughout Europe during the Napoleonic era. In the 1800s, it became one of the most popular card games in America and Australia. Euchre, and its variation, is the reason why modern card decks were first packaged with jokers, a card originally designed to act as the right and left “bowers” (high trumps). Although later eclipsed by Bridge, Euchre is still well known in America.

MODERATOR: Kristin Shaw, Airport Improvement Magazine

Wednesday,

N OV EM B ER 11, 2015

CO N F ER EN C E DAY 3 ( V E T E R A N S DAY )

8:00 am – 8:30 am

BREAKFAST WITH EXHIBITORS

8:30 am – 9:30 am

CONCURRENT SESSIONS – OPTION 1 — IS YOUR COMPANY SUSTAINABLE? Some airport clients are asking companies to submit their corporate sustainability plans with RFPs. Does your company have one? Why should it? Come hear from industry leaders on why they adopted corporate sustainability programs and how it has benefitted their firms.

MODERATOR: Jane Ahrens, Parsons Brinckerhoff

8:30 am – 9:30 am

CONCURRENT SESSIONS – OPTION 2 — TNCs AND OTHER TRANSPORTATION SURPRISES: HOW CAN WE PLAN FOR WHAT WE DON’T KNOW We know the TNC issue is impacting revenue and operations and was, up until about a year ago, not really on anyone’s radar screen as a major issue. So what about tomorrow? What about the fractional car rental revolution and how that may affect rental car revenues in the long term? What about how the shift away from personal car ownership by millennials will impact parking revenues? Are we planning a future based on revenue streams and facility requirements that may not be there? How will driverless vehicles impact the airport? Should firms be looking at more fusion between airport, urban and transportation infrastructure planning moving forward?

MODERATOR: Forrest Swonsen, TransCore

9:30 am – 10:00 am

COFFEE BREAK WITH EXHIBITORS

10:00 am – 11:30 am

GENERAL SESSION II — THE LATEST TRENDS IN AIRPORT PROCUREMENT AND BEST PRACTICE STRATEGIES COMPANIES CAN USE More than ever, companies and suppliers need to stand out in a highly-competitive airport development industry.

This session will cover new trends in airport procurements and best practices companies can use to succeed.

MODERATOR: Brad McAllister, AirIT

11:45 am – 12:45 pm

BROWN BAG LUNCH / ACC COMMITTEE MEETINGS / NON-TECHNICAL COMMITTEES »» Advocacy / Finance & Project Delivery »» ACC/AAAE Airport Planning, Design & Construction Symposium »» ACC Annual Conference SAVE THE DATE ACC 38th Annual ACC COMMITTEE MEETINGS / TECHNICAL COMMITTEES Conference & Exposition »» Engineering »» Planning & Environmental PGA NATIONAL RESORT & SPA, »» Security PALM BEACH GARDENS, FL »» Terminal & Facilities NOVEMBER 14 – 16, 2016

1:00 pm – 2:00 pm

2:05 pm – 2:15 pm

CLOSING REMARKS & ADJOURN MODERATOR: Brad McAllister, AirIT, 2016 Annual Conference Committee Chair PAGE 4

2016

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VENUE

NEWPORT BEACH CALIFORNIA Enjoy Pacific Coast views at The Island Hotel Newport Beach. Located near the Pacific Ocean and the Newport Beach Back Bay in beautiful Orange County, California. Famously situated across the street from the Fashion Island mall.

Hotel

Individual reservations can be made by calling The Island Hotel Newport Beach at 1-888-321-4752 and referencing the 2015 Airport Consultants Council Annual Conference. You may book reservations through the passkey website using the link on the ACC Annual Conference webpage, which will automatically load the group dates and booking code. Reservations must be booked no later than October 16, 2015 to receive the contracted rate of $215 a night for an Island King guestroom. Upgrades to a Luxury Double Queen guestroom are $265 per night. There are additional Island Corner Suites available for $335 per night. All attendees must book reservations within the group block to receive these special rates. Reservations made after October 16, 2015 are subject to availability and the prevailing hotel nightly rate. Reservations must be cancelled or changed at least seven (7) days prior to scheduled arrival to avoid cancellation fees. All reservations must be guaranteed with a credit card at the time of booking. PLEASE be aware that the hotel does not provide airport shuttle service.

Ground Transportation

The Island Hotel Newport Beach is 5.3 miles, or an 8 to 14 minute ride, from John Wayne Airport (SNA). It is 24.4 miles from Long Beach Airport (LGB), a 30 minute ride in light traffic. LAX is 43.5 miles from Island Hotel Newport Beach and can take 45 to 90 minutes depending on traffic. If using LAX, please consider not landing near late afternoon/evening rush hour and not departing in the morning. Please make your own transportation arrangements for this meeting as the hotel does not provide airport shuttle service. Typical taxi cab fares range from $20-25 one-way to and from John Wayne Airport. Rental cars are available at various local airports.

Uber is also available in the area. Overnight valet parking is $32 + tax per night.

Weather and Conference Attire

November is a beautiful time of year on the Pacific Coast with low humidity and mild weather. Typical daytime highs range between 64°F and 70°F with corresponding nighttime lows of 50°F to 57°F. California mornings are often overcast and cooler until several hours after sunrise.

Appropriate attire for the conference is business casual, so dress comfortably — you can leave your business suits at home and unwind in this relaxing environment.

THE ISLAND HOTEL NEWPORT BEACH

COMMUNITY SERVICE ACTIVITY

Join colleagues for community service at the Environmental Nature Center (ENC) in Newport Beach, California! Serving over 21,000 students and thousands of visitors annually, the ENC is recognized as a leader in science and social science education in Orange County, providing opportunities for increasing our community’s knowledge, understanding and appreciation of the natural world. Volunteers will help maintain the grounds, keeping the plant communities healthy for local wildlife, and beautiful for the ENC visitors.

Transportation will be provided. The bus leaves the hotel property at 8:30 a.m. and the community service activity is from 9:00 a.m. to 12:00 p.m. Please dress casually and comfortably. Please wear comfortable closed toe shoes and be prepared to be in the sun by bringing sunscreen, a hat, sunglasses, and a light jacket. ACC will provide gloves for the volunteers. This event is free of charge. Sign up by emailing Colleen Flood at colleenf@ACConline.org.

RECREATIONAL ACTIVITIES ANNUAL ACC GOLF TOURNAMENT

(See last page for registration)

Join fellow ACC members and conference attendees for this year’s annual golf tournament at Oak Creek Golf Club, recognized as one of Tom Fazio’s best California golf course designs. The golf club features an 18-hole, Tom Fazio designed golf course with challenging play amid tapered fairways, scenic greens, beautiful lakes, and bull-nose carved bunkers that used to be orange groves before development. Shotgun start begins promptly at 8 a.m. While the golf course is a short drive from The Island Hotel Newport Beach, normal Monday morning rush hour traffic occurs in two locations on the way to the golf course 9 miles away in Irvine, CA. A free shuttle will be available for golfers leaving the property at 7:00 a.m. sharp. Those with rental cars wishing for longer practice time should plan to leave the hotel between 6:30 and 6:45 a.m. A hot buffet lunch is included post play. There will also be prizes for closest-to-the-pin, longest drive and best foursome.

Rental clubs are available for $65 + tax. $159 per person.

NEARBY ATTRACTIONS

»» Bring your walking shoes to visit the famous FASHION ISLAND MALL across the street from the hotel property or for some exercise on Newport Center Drive. The Drive is a circular road around the mall that is approximately 1.2 miles long for those that would like to track exercise distance. »» Nearby BALBOA ISLAND is a popular destination for tourists. Rent a Duffy boat on the island and bring your own picnic basket. The Balboa Island ferry offers rides for those on foot, on bicycles, and in cars for a small fee. You can also drive across the bridge into Balboa Island accessible via Jamboree Road/Marine Avenue, south of Pacific Coast Highway/Route 1, referred to as “PCH” by locals. »» November brings warmer waters and the opportunity to view blue whales up to 80 feet, finback whales, huge pods of dolphin that number in the thousands, seals, orcas, sharks, and many other marine creatures.

NEWPORT LANDING WHALE WATCHING offers multiple departure times seven days a week.

PAGE 5

The golf tournament will take place regardless of weather conditions. ACC reserves the right to cancel when the minimum number of participants is not met. Should this occur, full refunds would be distributed after November 20, 2015. Payment for recreational activities may be paid separately to ACC to separate the cost of the activity from the business expenses.

»» Minutes away from the hotel property is CORONA DEL MAR STATE BEACH. All beaches in the state of California are designated as public access. The half-mile long sandy beach is framed by cliffs and a rock jetty that forms the east entrance to Newport Harbor. In addition to swimmers, the beach is also popular with surfers and divers. »» CRYSTAL COVE STATE PARK is 5.1 miles from the hotel and has 3.2 miles of beach and 2,400 acres of undeveloped woodland, which is popular for hiking and horseback riding. The offshore waters are designated as an underwater park.

Crystal Cove is used by mountain bikers and scuba divers. The beach is also popular with swimmers and surfers. Visitors can explore tide pools and sandy coves. You can view the Crystal Cove Beach Cottages from the beach, a popular shooting location for various movies and television shows.

EXHIBITING AS OF 5.12.15

EXHIBITOR SPACE FEES (Table Top Exhibits) ACC Member Rate Non-Member Rate By 9/30/15: $1,650 By 9/30/15: $2,150 After 9/30/15: $2,150 By 9/30/15: $2,650

Airport Consultants Council Exhibits Prefunction AB (8) 6' Exhibit Tables with (2) Chairs Each

1) Please read the Exhibitor Rules and Regulations on the next page.

2) Select exhibit booth number(s) from the floor plan. Complete this form in full, sign and return with your payment as indicted below, and in accordance with the Rules and Regulations, to ACC, 908 King Street, Suite 100, Alexandria, VA 22314. If payment is not received, exhibit space will be released for resale. > I WOULD LIKE:

5

4

3

+ Garbage Can + Garbage Can

2

1

+ Garbage Can + Garbage Can

+ Garbage Can

Scattered Highboys

Scattered Highboys

Existing Bar

Food and Beverage

[C H E C K ALL THAT APPLY]

+ Garbage Can

2nd Bar

❏❏ A one-year membership for $2,400. (Member dues must be paid in full

6

+ Garbage Can + Garbage Can

7

8

to receive member rates on booth space.) Please visit ACConline.org for membership dues information.

>

❏❏ A table top booth at the ACC Annual Conference, as specified below.

Exhibit booth includes one delegate registration. Additional Booth Personnel should use the registration form and mark “Extra Exhibit Personnel.”

PLEASE NOTE: BOOTH LOCATIONS ARE APPROXIMATE

> NAME OF COMPANY

> NAME OF CONTACT PERSON

TITLE OF CONTACT PERSON

> NAME OF PERSON WHO WILL BE EXHIBITING

> STREET ADDRESS

CITY

STATE

ZIP CODE

COUNTRY

> PHONE #

FAX #

E-MAIL

> BOOTH LOCATION # CHOICES:

> YOUR TOTAL DISPLAY SIZE REQUIRED: _________ FEET

BY _________ FEET [STANDARD TABLE TOP BOOTH IS NO LARGER THAN 8 X 10.]

1ST CHOICE 2ND CHOICE 3RD CHOICE PLEASE NOTE: BOOTH LOCATIONS ARE APPROXIMATE

Diagram created using Room Viewer®.

>

>

COMPANIES YOU WOULD LIKE TO BE NEAR

COMPANIES YOU WOULD RATHER NOT BE NEAR

By submitting this Exhibitor Space Application and Contract, the above-named company requests space in the Exposition to be held November 9-11, 2015, at the ACC Annual Conference and Exposition in Newport Beach, California. We agree to pay ACC for said space in accordance with the terms and conditions outlined herein, and understand that, once accepted by ACC, this document, including the Rules and Regulations printed on the next page, constitute a valid and binding contract between us and ACC. We agree to comply with all instructions, rules and regulations, as set out herein.

I, the duly authorized representative of the above-named company, on behalf of said company, subscribe and agree to all the terms, conditions, authorizations and covenants contained in this Exhibitor Space Application and Contract and the Rules and Regulations set out on next page. >

I ACKNOWLEDGE AND ACCEPT THE EXHIBITOR RULES AND REGULATIONS [OP P OS ITE PAG E ]

> AUTHORIZED SIGNATURE

PRINT NAME

METHOD OF PAYMENT [PAYABLE IN U.S. DOLLARS DRAWN ON A U.S. BANK]

CHECK ENCLOSED (PAYABLE TO ACC) CHARGE TO: AMERICAN EXPRESS MASTERCARD ACCOUNT NUMBER

NAME AS IT APPE ARS ON CARD

TITLE

TOTAL VISA

E XP. DATE

CVV CODE

SIGNATURE

STATE

ZIP

DATE

assigned until your contract and payment are received by ACC. Space may not be reserved by telephone. To be eligible for the ACC member rate, firms must be in good standing with ACC before submitting your application.

Upon receipt of your contract and payment, ACC will send an exhibitor confirmation letter indicating your space assignment. Exhibitor Service Kits will be sent to all exhibitors prior to the show. Priority exhibit space will be assigned to ACC members and those firms that exhibited at ACC’s 2014 Conference and Exposition in Ft. Myers, Florida.

For more information about exhibiting or sponsorships, please contact Colleen Flood at 703-683-5900.

FOR ACC USE ONLY

TOTAL COST OF SPACE

DATE

SPACE RESERVATION INFORMATION — Space is not $

BILLING ADDRESS

CIT Y

DATE APPLICATION & PAYMENT RECEIVED

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AMOUNT RECEIVED

BALANCE DUE

SPONSORING AS OF 5.12.15

BENEFITS ALL SPONSORS RECEIVE:

Sponsorships are available on a first-come, first-served basis, so don’t delay!

Team up with another firm to sponsor an event. For example, two Gold Sponsors could team up for the Hospitality Suite and both will receive complimentary guest passes for the event! For availability and information, contact Colleen Flood, ACC Director, Marketing & Member Services, at 703-683-5900.

ALL SPONSORS may distribute marketing items, giveaways such as pens, coffee cups, etc. The items to be given away must be coordinated with ACC to ensure their distribution is logistically feasible. If sponsoring a specific event, distribution of promotional items is limited to the sponsored event only.

• Firm name and logo on www.ACConline.org • Firm name and logo in final conference program • Firm name and logo listing in winter 2015 issue of “New Horizons” • Signage and verbal recognition at the event • Promotion through social media outlets

PLUS

DIAMOND Lanyards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000 Keynote Session . . . . . . . . . . . . . . . . . . . . . . . . $5,000 Hospitality Suite . . . . . . . . . . . . . . . . . . . . . . . . . $5,000 Network Reception . . . . . . . . . . . . . . . . . . . . . . . $5,000 PLATINUM Welcome Reception . . . . . . . . . . . . . . . . . . . . . . $3,500 Conference Bags . . . . . . . . . . . . . . . . . . . . . . . . $3,500 Community Service Activity . . . . . . . . . . . . . . . . $3,500 Tuesday Morning Breakfast . . . . . . . . . . . . . . . . $3,500 Awards Luncheon . . . . . . . . . . . . . . . . . . . . . . . . $3,500 Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,500 GOLD Continental Breakfast Wednesday . . . . . . . . . . . $2,500 Brown Bag Lunch Wednesday . . . . . . . . . . . . . . $2,500 Golf Tournament . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 Golf Luncheon . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 SILVER Morning Break Tues with Exhibitors . . . . . . . . . $1,500 Morning Break Wed with Exhibitors . . . . . . . . . $1,500 Afternoon Break Tues with Exhibitor . . . . . . . . . $1,500 Committee Chair/Vice Chair Briefing . . . . . . . . . $1,500 Golf Tournament Beverage Cart . . . . . . . . . . . . . $1,500 Cigar Event Monday Night . . . . . . . . . . . . . . . . . $1,500 Billards Tournament . . . . . . . . . . . . . . . . . . . . . . $1,500 ACC PLAYERS ACC Players . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 750 Proceeds for the sponsorship program help defray costs of the conference.

THESE BENEFITS:

DIAMOND SPONSORS

CONTRIBUTING $5,000 RECEIVE:

• One complimentary guest pass to the event that they are sponsoring • One complimentary recreational activity • One complimentary conference registration • Table top display available for displaying promotional materials in the conference registration area

PLATINUM SPONSORS

CONTRIBUTING $3,500 RECEIVE:

• One complimentary guest pass to the event that they are sponsoring • One complimentary recreational activity • One complimentary conference registration

GOLD SPONSORS

CONTRIBUTING $2,500 RECEIVE:

• One complimentary guest pass to the event that they are sponsoring

EXHIBITOR RULES AND REGUL ATIONS PAYMENT OF EXHIBIT SPACE Application will not be processed without the required payment. All applications must be accompanied by the full payment of the total space rental charge.

In order to receive the member rate, Exhibitor’s dues must be paid in full at the time of the conference. In addition, any outstanding invoices to ACC must be paid in full at the time of the conference. Failure to pay may result in termination of this contract.

CANCELLATION OF EXHIBIT SPACE Exhibit space may be canceled in writing up to ninety-one (91) days prior to the opening of the Exposition without penalty. However, a cancellation charge equal to onethird of the fee for the space will be assessed by Airport Consultants Council (ACC) for space canceled from ninety (90) to sixty-one (61) days prior to the opening date of the exposition; two-thirds the cost of the space if canceled from sixty (60) to thirty-one (31) days prior to the opening date; and the full fee for the space if canceled within thirty (30) days prior to the opening of the Exposition. All cancellations must be made in writing to ACC, 908 King Street, Suite 100, Alexandria, VA 22314.

ASSIGNMENT OF EXHIBIT SPACE Space will be assigned by ACC in accordance with the policy announced at the time display space is offered for reservation. ACC reserves the right to relocate display areas for the benefit of the Exhibitor, or for the betterment of the Exposition. No contract shall be in force until signed by ACC. TERMINATION OF CONTRACT ACC reserves the right to terminate this contract immediately if an Exhibitor does not follow the Rules and Regulations. ACC also reserves the right to withhold from the Exhibitor possession of his exhibit space if the Exhibitor fails to perform any material term of the contract or refuses to abide by these Rules and Regulations.

In the event of a default by the Exhibitor, as set forth in the previous paragraph, the Exhibitor shall forfeit as liquidated damages the amount paid by it for the space rental, regardless of whether or not ACC enters into a future lease of the space involved. The above forfeitures will be effective even though the exhibit space no longer required by the withdrawing company may subsequently be rented

by ACC to another company. In case the Exposition premises shall be destroyed or damaged, or if the Exposition

fails to take place as scheduled or is interrupted and/or discontinued, or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, Act of God, emergency declared by any governmental agency or by ACC, or for any other reason, this contract may be terminated by ACC. In the event of such termination, the Exhibitor waives any and all damages and claims for damages and agrees that the sole liability of ACC shall be to return to each Exhibitor his payment less the pro-rata share of all costs and expenses committed and incurred by ACC. EXHIBITORS CANNOT SUBLET ANY PART OF THEIR ASSIGNED EXHIBIT SPACE No Exhibitor shall assign, sublet or share the space allotted with another business or firm unless approval has been obtained in writing from ACC. Exhibitors are not permitted to feature names or advertisements of non-exhibiting manufacturers, distributors or agents in the Exhibitor’s display, with the exception of parent or subsidiary companies.

EXHIBITORS’ AUTHORIZED REPRESENTATIVES Each Exhibitor shall provide ACC by September 30, 2015 the name and title of the person who will be in attendance at the exposition and responsible for the installation, operation and removal of the exhibit. Said representative shall be authorized by the Exhibitor to enter into such service contracts as may be necessary, the cost of which shall be the Exhibitor’s sole responsibility.

permitted if tuned to conversational levels and if not objectionable to neighboring Exhibitors. The Management (ACC/Hotel) reserves the right to restrict the use of glaring lights or objectionable light effects. Nothing can be posted, tacked, nailed, screwed or otherwise attached to the columns, walls, floors, ceiling, or furniture.

No firm or organization is permitted to engage in direct sales or order-taking activities within the exhibit area.

FIRE REGULATIONS To ensure the safety of all participants, Exhibitors shall observe all state and local fire regulations. The cost for repairing any damages to the convention center or hotel caused by the Exhibitor will be billed to the responsible Exhibitor.

EXHIBIT SET UP All displays must be fully set up and ready by 5:00 p.m. on Monday, November 9, 2015. After that time, any unattended booth with crated displays will be set up at the discretion of ACC and all expenses will be charged to the Exhibitor. The Exposition will open promptly at 6:30 p.m.

EXHIBIT FLOOR BEHAVIOR No exhibits will be permitted which interfere with the use of other exhibits or impede access to them or impede the free use of the aisles. Booth personnel are required to confine their activities within the Exhibitor’s booth space. This includes physical incursions, as well as with sound or light.

EXHIBIT TEAR DOWN The dismantling of displays may begin after 10:00 a.m. on Wednesday, November 11, 2015 and continues through 4 p.m. All Exhibitor displays or materials left in booths without instruction will be packed and shipped at the discretion of ACC and all charges will be assessed to the Exhibitor.

Apart from the specific display space for which an exhibiting company has contracted with ACC, NO PART OF THE EXHIBIT HALL, SURROUNDING GROUNDS OF THE CONVENTION CENTER, HOTEL PUBLIC SPACE OR HOSPITALITY SUITES MAY BE USED BY ANY ORGANIZATION OTHER THAN ACC FOR DISPLAY PURPOSES OF ANY KIND OR NATURE.

AIRPORT CONSULTANTS COUNCIL RESERVES THE RIGHT TO MAKE CHANGES TO THESE RULES Any matters not specifically covered herein are subject to decision by ACC. ACC reserves the right to make such changes, amendments and additions to these rules as considered advisable for the proper conduct of the exposition, with the provision that all Exhibitors will be advised of such changes.

If audio-visuals or loud speakers are used, the Exhibitor agrees to comply with union requirements for the operations of the equipment. Sound presentations will be

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INDEMNIFICATION ACC, its members, the representatives and employees thereof, its Official Service Contractors, the Hotel(s), their representatives and employees will not be responsible for any injury, loss or damage that may occur to the Exhibitor, or to the Exhibitor’s employees or property from any cause whatsoever, unless such injury, loss or damage is caused by the active negligence or willful act of one of the aforementioned parties.

Exhibitor agrees fully to indemnify, defend, save and hold harmless ACC, its Official Service Contractors, the Hotel(s) and their respective officers, directors, agents and employees from and against all claims, actions and judgments (and all reasonable expenses incidental to the investigation and defense thereof, including reasonable attorney fees) based on or arising out of death or injury to person or persons or damages to property, including the Exhibitor’s property or goods, caused by, or arising out of, the negligent use, occupancy or activities of Exhibitor at or on the exhibit space or within the Exposition Hall; provided, however, that Exhibitor shall not be liable for any injuries, death, damage or loss to the extent that such injury, death, damage or loss is caused by the sole fault or sole negligence of ACC, its Official Service Contractors, the Hotel(s) or their respective employees.

Exhibitors shall carry public liability insurance with financially responsible underwriters, insuring Exhibitor against liability for bodily injuries (including wrongful death) and damage to property caused by Exhibitor’s negligent use, occupancy or activities by Exhibitor at or on the exhibit space or within the Exposition Hall, the policy limits thereof to be a single limit of $1,000,000.00 for any one occurrence, bodily injury and property damage liabilities.

Exhibitor shall name Airport Consultants Council as an additional insured on such policies of insurance to the extent Exhibitor is required to indemnify ACC and shall furnish ACC with certificates of such insurance coverage.

R EGIST R AT ION FOR M NOV EMB ER 9 – 11, 2015

> > >

THE ISL AND HOTEL NEWPORT BEACH CALIFORNIA

Is this new information? Please check here

if you would like ACC’s database to be updated.

This is my first ACC Annual Conference FIRST NAME OR NICKNAME FOR BADGE

I am a Young Professional (35 and under)

DELEGATE NAME [FIRST, LAST]

TITLE

COMPANY NAME

STREET ADDRESS

CITY

PHONE #

STATE

FAX #

ZIP CODE

COUNTRY

EMAIL

SPECIAL NEEDS (PHYSICAL CHALLENGES, DIETARY RESTRICTIONS, ETC.)

CONFERENCE FEES ACC MEMBERS

PAID BY

10/13/15

DELEGATE AND SPOUSE/GUEST RECREATION ACTIVITIES [OPTIONAL]

PAID AFTER

10/13/15

Delegate . . . . . . . . . . . . . . . . . . . . . . . . $725 . . . . . . $750

MONDAY, NOVEMBER 9

NON-MEMBERS

GOLF TOURNAMENT

Delegate . . . . . . . . . . . . . . . . . . . . . . . $1195 . . . . . $1225

$1 5 9 / P E R P E R S O N [PLEASE CHECK]: D E L E G AT E G O L F H C P :

EXTRA EXHIBITOR PERSONNEL

GUEST

ACC Members . . . . . . . . . . . . . . . . . . . . $395 . . . . . . $425 Non-members . . . . . . . . . . . . . . . . . . . . $420 . . . . . . $450 EXTRA TICKETS FOR GUESTS**

PRICE

QUANTITY

TUESDAY, NOVEMBER 10

All Events Guest Package . . . . . . . . . . . $155 . . . . ________

All registered delegates are invited. Spouse/guest rate is $155 (see left column). Participation in the billiard tournament is FREE for delegates but is limited due to space. Please sign up for the tournament at registration.

Prizes will be awarded. Payment for recreational activities may be paid separately to ACC if you wish to separate the cost of the activity from your business expenses.

SPONSORSHIPS

Sponsorships are available on a first-come, first-served basis, so don’t delay! For event availability, contact Colleen Flood at 703-683-5900. Please check the event you would like to sponsor.

Lanyards . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Keynote Session . . . . . . . . . . . . . . . . . . . . .

Hospitality Suite . . . . . . . . . . . . . . . . . . . . . .

Network Reception . . . . . . . . . . . . . . . . . . . .

Welcome Reception . . . . . . . . . . . . . . . . . . .

Conference Bags . . . . . . . . . . . . . . . . . . . . . .

Community Service Activity . . . . . . . . . . . . .

Tuesday Morning Breakfast . . . . . . . . . . . . .

Awards Luncheon . . . . . . . . . . . . . . . . . . . . .

Registration . . . . . . . . . . . . . . . . . . . . . . . . . .

Continental Breakfast Wednesday . . . . . . . .

Brown Bag Lunch Wednesday . . . . . . . . . . .

Golf Tournament . . . . . . . . . . . . . . . . . . . . . .

Golf Luncheon . . . . . . . . . . . . . . . . . . . . . . . .

Morning Break Tues with Exhibitors . . . . . . .

Morning Break Wed with Exhibitors . . . . . . .

Afternoon Break Tues with Exhibitor . . . . . .

Cigar Event Monday Night . . . . . . . . . . . . . .

Billards Tournament . . . . . . . . . . . . . . . . . . . .

Committee Chair/Vice Chair Briefing . . . . . .

Golf Tournament Beverage Cart . . . . . . . . . .

ACC Players . . . . . . . . . . . . . . . . . . . . . . . . . .

$5,000 $5,000 $5,000 $5,000 $3,500 $3,500 $3,500 $3,500 $3,500 $3,500 $2,500 $2,500 $2,500 $2,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $ 750

TOTAL $

PAYMENT

CHECK ENCLOSED (PAYABLE TO ACC) CHARGE TO:

ACCOUNT NUMBER

NAME AS IT APPE ARS ON CARD

AMERICAN EXPRESS

MASTERCARD

VISA

E XP. DATE

CVV CODE

BILLING ADDRESS

CIT Y

SIGNATURE

SUBMIT

Sponsorship funds are used to defray costs of the conference.

www.ACConline.org

6:00 PM – 8:00 PM

Network Reception — Billiards Tournament, Aviation Trivia, and more

** Delegate conference fees already include tickets for these and other events outlined in the agenda. You do not need to purchase extra tickets unless someone is accompanying you who is not a registered delegate.

GOLF HCP:

REQUEST TO PL AY WITH:

STATE

ZIP

DATE

MAIL or FAX registration form and payment to: Airport Consultants Council, 908 King Street, Suite 100, Alexandria, VA 22314, Phone 703-683-5900, Fax 703-683-2564 OR register ONLINE: www.ACConline.org

CANCELLATION POLICY Cancellations must be made in writing and received by October 2, 2015 to receive a refund. No refunds will be issued for cancellations received after October 2, 2015. A non-refundable processing fee $150 per person will be deducted from the refund which will be processed after the conference. ACC encourages you to send a substitute if you are unable to attend on such short notice.

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