2022 AGM Package

Annual General Meeting 2021-2022 June 29, 2022

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TABLE OF CONTENTS Agenda (p. 3) The 2021-2022 Award for Excellence in Health Promotion (p. 4) Draft minutes from last AGM on June 23, 2021 (p. 6) Audited financial statements for FY2021-2022 (p. 11) Appointment of auditors for next fiscal year (p. 25) Changes to the SHCHC By-law No. 1 (p. 26) Election of Board members (p. 27) Short biographies of Board candidates (p. 28) Recognition of outgoing Board members (p. 32) Recognition of outgoing Board Staff Representative (p. 34) Recognition of staff years of service (p. 34)

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AGENDA 6:00 p.m.: Opening Remarks – Leila Bocksch, SHCHC Board Chair 6:05 p.m.: The 2021-2022 SHCHC Award for Excellence in Health Promotion 6:15 p.m.: Annual General Meeting 1. Declaration of Conflict 2. Rules of Order and Eligibility of Voting Members 3. Verification of Quorum 4. Approval of Agenda 5. Approval of Minutes from last AGM (June 23, 2021) 6. Board Chair’s Report 7. Executive Director’s Report 8. Board Treasurer’s Report 9. Auditors’ Report 10. Appointment of Auditors for Next Fiscal Year 11. Changes to the SHCHC By-law No. 1 12. Election of Board of Directors 13. Other: - Recognition of Outgoing Board Members and Board Staff Representatives - Recognition of Staff Years of Service 7:30 p.m.: Closing remarks and adjournment of meeting

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2020-2021 HEALTH PROMOTION AWARD Félicité Murangira

Félicité Murangira has a Bachelor Degree in Law from the University of Burundi, and has been an advocate for newcomers in Ottawa for the last 30 years. She currently works as a Community Developer/Project Officer with the Community Engagement Team at Ottawa Public Health. She is the team lead assigned to Strathcona Heights and Lowertown. Her role was to identify and recognize the issues and challenges being faced by resi-dents living in those neighborhoods with regards to accessing COVID-19 information, vaccines, and supports. She was instrumental in assisting with the organization of several mobile clinics in Strathcona Heights, mobi-lize outreach effort and help residents book appointments and arrange for transportation when necessary.

Félicité has also worked for 10 years with Vanier Community Service Centre as a settlement worker, Ottawa Carleton Catholic School Board for 10 years as a Board Community Liaison Officer, 5 years at Somerset West Community Health Centre as the Ethno-Cultural HIV/AIDS Community Coordinator, and at the University of Ottawa as a Project Coordinator for Global Ottawa AIDS Link (GOAL). Her involvement with the GOAL initia-tive has linked the Black Community to academic researchers to facilitate an exchange of knowledge and de-velopment of innovative best practices in HIV prevention, care, treatment and support. Through GOAL pro-jects she has initiated a partnership between League Universitaire de Lutte Contre le SIDA from University of Butare in Rwanda and University of Ottawa in 2006.

Félicité is the Co-Founder and past Co-Chair of the African and Caribbean Health Network of Ottawa, she is also a past member of the African and Caribbean Council on HIV/AIDS in Ontario.

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Félicité is a mother of 4 children, and grandmother to 6 grandchildren. During her free time, she continues to support immigrant families with a special focus on seniors, people living with mental illness and many isolated people.

Throughout the years, Félicité has been the recipient of multiple awards and accomplishments that span over 3 decades. The awards include: the 1990 Canadian African Women’s Organization Volunteer Award

for wel-coming African women; the 1995 Canadian African Solidarity Volunteer Award; the 2005 Rwandese Associa-tion Award for her contribution to the settlement and well-being of the Rwandan community in Otta-wa/Gatineau. In 2006, the awards and accomplishments continued, as she was selected to appear in the Ca-nadian Women’s Calendar, while also receiving the Planet Africa Television Volunteer of the Year Award along with the Community Advocate Award. She also received the YMCA-YWCA Women of Distinction Award for Healthy Living. In 2009, she received the Immigrant Women Service Ottawa Community Leader Award for supporting immigrants to overcome obstacles and barriers.

In 2013, Félicité received an award from the African and Caribbean Health Network of Ottawa. In 2013, she also received the Humanitarian Award from CARI – the Canadian Association of Rwandan Youth, for her ex-emplary efforts in helping others.

In 2018, she received an award from Regroupement Affaire Femmes (RAF) for her community involvement.

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DRAFT MINUTES ANNUAL GENERAL MEETING 2020-2021

Wednesday, June 23, 2021 Meeting held virtually via TELUS Business Connect platform 6:00 p.m. – 7:00 p.m.

Aynsley Morris – Board Chair and Chair of the AGM David Gibson – Executive Director Cristina Coiciu – Executive Assistant and recorder of minutes

Voting members in attendance: 1.

2.

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6.

7.

8.

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12.

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16.

17.

18.

19.

Glen Barber (by proxy) Karen Capen Letitia Charbonneau Leila Bocksch Kim Brown Doug Bullock (by proxy) Miquelon Deller Guy Desaulniers Michel Duquet Rebecca Gibbons Bernice-Marie Kalubiaka George Lobay (by proxy) Peggy Lobay (by proxy) Michael Mullan Marguerite Nadeau Lesley Ng Hubert Paulmer Daniel Roach David Stitt

Other guests: 1.

2.

3.

4.

5.

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7.

8.

9.

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11.

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23.

Megan Aubin – Health Promotion Award recipient Jessie Duffy – Health Promotion Award recipient Stephen Quinlan – Health Promotion Award recipient Mathieu Fleury, City Councillor Rideau-Vanier Rebecca McKay – Welch LLP Rob Boyd – SHCHC Management Matthew Garrison – SHCHC Management Nancy Knudsen – SHCHC Management Robin McAndrew – SHCHC Management Michelle Nemeth – SHCHC Management Kayla Charlery – Staff Representative Candace Hebert – Staff Representative Julie Benson – SHCHC Staff Emily Clark – SHCHC Staff Deborah Dew – SHCHC Staff Gerald Dragon – SHCHC Staff Anabelle Gisanza – SHCHC Staff Josée Anne Gauthier – SHCHC Staff Nazila Salmanzadeh- SHCHC Staff Malika Seguin-Gervais – SHCHC Staff Mayusha Aubin Peter Aubin Christine Aubry

DRAFT MINUTES OPENING REMARKS Ms. Aynsley Morris, Chair of the Board for 2020-2021, completed the land acknowledgement and welcomed staff and members of the Sandy Hill Community Health Centre, Inc./Centre de santé communautaire Côte-de-Sable, Inc. (SHCHC/CSCCS) and other interested residents of the community to the Annual General Meeting (AGM). She acknowledged and thanked Councillor Mathieu Fleury for attending the meeting.

Annual General Meeting – June 23, 2021

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SHCHC AWARDS FOR EXCELLENCE IN HEALTH PROMOTION FOR 2019-2020 AND 2020-2021 The Chair invited Ms. Leila Bocksch, Board Vice-Chair and Chair of the Emerging Issues Committee, to present the awards for the years 2019-2020 and 2020-2021. Ms. Bocksch explained the eligibility and award criteria, and the reason for the creation of the award. She informed the audience that three nominations have been received for the following: - Megan Aubin, on behalf of Cooking for a Cause Ottawa, and Jessie Duffy, on behalf of Arlington Five Café, for preparing and delivering healthy food options to marginalized communities in Sandy Hill and City of Ottawa; and - Stephen Quinlan, resident of Strathcona Heights, for the development of the Strathcona Heights Gathering Garden The Emerging Issues Committee reviewed the applications and voted in favour of these individuals whose activities and initiatives have contributed to improving the health and wellness of our community during the pandemic.

Megan Aubin, Jessie Duffy and Stephen Quinlan accepted virtually the award and thanked SHCHC Board for this honour.

BUSINESS MEETING The Chair called the business meeting to order at 6:15 p.m.

1) DECLARATION OF CONFLICT: Ms. Aynsley Morris asked the members in good standing to declare any conflict.

No conflict was declared.

2) RULES OF ORDER AND ELIGIBILITY OF VOTING MEMBERS: Ms. Morris indicated that the meeting would follow Robert’s Rules of Order. She noted that the meeting would be conducted in both official languages, and that, in accordance with the current corporation’s by-laws, all members eligible to vote would be asked for oppositions and abstentions only. If no members oppose or abstain, the vote would be recorded as in favour.

In compliance with our by-law requirements for notice (Section 12; Art. 12.03), all members who are in good standing received by email an AGM package that included the agenda, minutes from last year’s AGM, the audited financial statements and all the resolutions that would be debated or voted upon.

3) VERIFICATION OF QUORUM: Cristina Coiciu informed the Chair that there were 19 corporate members present at the meeting (including proxies) and therefore there was quorum to hold the AGM (more than 10% of the membership, as per section 12.06 from the by-laws).

4) APPROVAL OF THE AGENDA: Ms. Aynsley Morris asked for a motion to approve the agenda.

It was moved by B-M.K. and seconded by M.N. to approve the agenda as presented.

ALL IN FAVOUR – CARRIED

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5) APPROVAL OF MINUTES OF THE 2019-2020 AGM (SEPTEMBER 16, 2020): Ms. Aynsley Morris asked for a motion to approve the Minutes of the AGM 2019-2020.

It was moved by M.D. and seconded by M.M. to approve the minutes of the AGM 2019-2020, as presented.

ALL IN FAVOUR– CARRIED 1. SANCTIONING ACTIONS OF THE BOARD OF DIRECTORS FOR 2020-2021 The Board Chair asked for a motion to sanction the actions and decisions of the Board of Directors for the year 2020-2021.

It was moved by D.R. and seconded by L.B. to endorse the motion, as presented.

ALL IN FAVOUR – CARRIED 6) BOARD CHAIR’S REPORT: Ms. Aynsley Morris presented highlights of the Board’s work over the past year, and acknowledged the contribution of the Staff, Management Team and Executive Director to the achievements of the Centre. She thanked the Board of Directors for their consistent hard work and commitment to the Centre and recognized all their efforts in the success of the events that took place over the past year marked by the COVID-19 pandemic.

It was moved by M.N. and seconded by M.D. to accept the Board Chair’s Report for 2020-2021, as presented.

ALL IN FAVOUR – CARRIED The Board Chair mentioned that, this year, the Annual Report was produced only in electronic format.

The link to the Annual Report would be provided to all members after this meeting and posted on the Centre’s website.

7) EXECUTIVE DIRECTOR’S REPORT: Ms. Aynsley Morris invited Mr. David Gibson, the Executive Director of SHCHC, who presented highlights of the Centre’s work over the past year, and acknowledged the contribution of Staff and Management Team to the achievements of our Centre. Mr. Gibson thanked the Board Chair and the Board of Directors for their contribution over the past year marked by so many challenges.

It was moved by D.R. and seconded by L.B. to accept the Executive Director’s Report for 2020-2021, as presented.

ALL IN FAVOUR – CARRIED 8) TREASURER’S REPORT: Ms. Aynsley Morris invited Ms. Kim Brown, the Board Treasurer and Chair of the Audit and Finance Committee, to present the report. Ms. Brown informed the audience about the activity of the Audit and Finance Committee for the past year, and provided an overview of the financial highlights for the year ended March 31, 2021. The complete audited financial statements for the fiscal year 2020-2021, in both official languages, were included in the package sent prior to the meeting.

The Board Chair asked for a motion to approve the audited financial statements for 2020-2021.

It was moved by K.B. and seconded by L.N. that the membership approves the audited financial statements of the Sandy Hill Community Health Centre, Inc./Centre de santé communautaire Côtede-Sable, Inc. for the year 2020-2021, as presented.

ALL IN FAVOUR – CARRIED Annual General Meeting – June 23, 2021

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9) AUDITOR’S REPORT: The Board Treasurer invited Ms. Rebecca McKay, representing Welch LLP – Chartered Professional Accountants, the firm which audited and prepared the statements of financial position of the Centre for 2020-2021. Ms. McKay reported that, during auditors’ examination, no significant deficiencies in the accounting systems were found, which resulted in a clean audit.

10) APPOINTMENT OF AUDITORS FOR THE FISCAL YEAR 2021-2022: The Board Treasurer asked for a motion to approve the appointment of the firm Welch LLP – Chartered Professional Accountants as the auditors for the fiscal year 2021-2022, and approve the audit fee of $20,900 (plus taxes).

It was moved by K.B. and seconded by L.N. to approve the appointment of Welch LLP – Chartered Professional Accountants as the auditors for the fiscal year 2021-2022, with the audit fee of $20,900 plus taxes.

ALL IN FAVOUR – CARRIED 11) NOMINATIONS AND GOVERNANCE COMMITTEE REPORT The Board Chair invited Mr. Dan Roach, the Board Secretary, who presented a short report on the activity of the Nominations and Governance Committee over the past year, especially in the areas of Board recruitment and Board retreat.

12) ELECTION OF THE BOARD OF DIRECTORS: The Board Chair explained the Board election process. She reported that there were nine (9) individuals nominated to fill nine (9) positions on the Board of Directors. , and invited the audience to refer to their short biographies included in the AGM package. The Board of Directors, at their meeting on June 16, 2021, approved the following slate for the AGM: 1. Glen Barber – re-election 2. Leila Bocksch – re-election 3. Kim Brown – re-election 4. Karen Capen – election 5. Miquelon Deller – re-election 6. Michael Mullan – re-election 7. Lesley Ng – confirmation 8. Hubert Paulmer – election 9. Daniel Roach – re-election In addition to the above, three (3) Board members were elected last year and were continuing their term: Guy Desaulniers, Rebecca Gibbons and Bernice-Marie Kalubiaka.

Ms. Aynsley Morris asked for a motion to approve the Board slate, as presented.

It was moved by M.D. and seconded by R.G. to approve the Board slate, as presented.

ALL IN FAVOUR – CARRIED The Board Chair welcomed the new and returning Directors and invited all Board Members to attend a very brief meeting at the end of this AGM, for the election of the officers.

13) OTHER BUSINESS: 1. Recognition of Outgoing Board Members Vice-Chair Leila Bocksch acknowledged and thanked the Board Directors who ended their terms and would not continue: Mr. Michel Duquet, who completed one term, and Ms. Aynsley Morris Annual General Meeting – June 23, 2021

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10 and Ms. Marguerite Nadeau who both completed three consecutive terms.

2. Recognition of Staff Representatives on the Board The Executive Director acknowledged and thanked Kayla Charlery and Candace Hebert, who served as Staff Representatives on the Board for the past two years.

3. Recognition of Staff for Years of Service The Executive Director conducted the formal acknowledgment of the staff members who, this year, turned 5, 10, 15, 20 and 30 years of dedicated service at the Centre: 5 years of service: - Marie-Elise Blais - Wendy Chong - Emily Clark - Jaclyn Clements - Nazila Salmanzadeh - Andrea James - Celena McDonald - Casey Wong

For 10 years of service: - Gerald Dragon - Christine McKay - Geoff Robin - Tyler Wolchuk

For 20 years of service: - Natacha Ducharme - Josée Anne Gauthier - Katarina Zoric

For 15 years of service: - Grace Chan - Sylvie Emond - Annabelle Finucan - Derrick St John

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For 30 years of service: John Hawkins Lisa Schmitz

14) ADJOURNMENT OF BUSINESS MEETING: The Board Chair called for any other business items.

There being no further business, it was moved by L.B. that the meeting be adjourned.

ALL IN FAVOUR – CARRIED Meeting adjourned at 7:00 p.m.

Annual General Meeting – June 23, 2021

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FINANCIAL STATEMENTS for Sandy Hill Community Health Centre, Inc. / Centre de santé communautaire Côte-de-Sable, inc. for year ended March 31, 2022

MOTION: The Board of Directors of SHCHC recommends to the members of the corporation to approve the audited financial statements for Sandy Hill Community Health Centre, Inc. / Centre de santé communautaire Côte-de-Sable, inc. for the fiscal year ended on March 31, 2022.

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FINANCIAL STATEMENTS For SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. For year ended MARCH 31, 2022

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INDEPENDENT AUDITOR'S REPORT

To the members of SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. Opinion We have audited the financial statements of Sandy Hill Community Health Centre, Inc./Le Centre de santé communautaire Côte-de-Sable, Inc. (the Centre), which comprise the statement of financial position as at March 31, 2022, and the statements of operations, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies.

In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Centre as at March 31, 2022 and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Centre in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is responsible for assessing the Centre's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Centre or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Centre's financial reporting process.

Welch LLP - Chartered Professional Accountants 123 Slater Street, 3rd floor, Ottawa, ON K1P 5H2 T: 613 236 9191 F: 613 236 8258 W: welchllp.com An Independent Member of BKR International

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14 Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: 

Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.



Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Centre’s internal control.



Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.



Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Centre’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Centre to cease to continue as a going concern.



Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Chartered Professional Accountants Licensed Public Accountants Ottawa, Ontario June 15, 2022.

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC.

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STATEMENT OF FINANCIAL POSITION MARCH 31, 2022

2022

ASSETS CURRENT ASSETS Cash Grants and other amounts receivable Prepaid expenses

$ 1,008,381 718,387 150,681 1,877,449

CAPITAL ASSETS - note 4

2021

$

773,157 881,065 105,334 1,759,556

2,423,346

2,538,544

$ 4,300,795

$ 4,298,100

$

$

LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable and accrued liabilities - note 5 Repayable to funders - per schedule Deferred contributions - note 6 DEFERRED CONTRIBUTIONS RELATED TO CAPITAL ASSETS - note 7 NET ASSETS Unrestricted fund Invested in capital assets - internally restricted

810,799 92,518 663,343 1,566,660

821,221 200,702 430,089 1,452,012

1,486,846 3,053,506

1,602,044 3,054,056

310,789 936,500 1,247,289

307,544 936,500 1,244,044

$ 4,300,795

$ 4,298,100

Approved by the Board: L. BOCKSCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair K. BROWN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Treasurer

(See accompanying notes)

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. STATEMENT OF OPERATIONS YEAR ENDED MARCH 31, 2022

2022

2021

$ 12,870,049

$ 12,991,872

78,401 413,563

74,701 180,284 47

925,072 162,318 180,327 8,654 856,204 149,389 15,643,977

925,072 165,143 185,331 6,135 838,878 154,528 15,521,991

12,795,791 682,271 374,638 571,520 459,839 112,801 83,932 169,938 149,389 68,000 52,079 15,520,198

12,710,985 641,862 417,804 610,139 291,850 282,365 77,985 151,864 154,528 68,000 21,525 15,428,907

NET REVENUE BEFORE ITEMS BELOW

123,779

93,084

Repayable to funders - per schedule

(87,145)

(995)

Transfers to deferred contributions - note 6

(33,389)

(59,415)

REVENUE Government grants: Ontario Ministry of Health / Ontario Health East Ministry of Community and Social Services/ Ministry of Children and Youth Services City of Ottawa Régie de l'assurance maladie du Québec Other: Canadian Mental Health Association Centre for Addiction and Mental Health South-East Ottawa Community Health Centre Client payments Miscellaneous Amortization of deferred grants - note 7 EXPENSES Salaries and employee benefits Office expenses Occupancy Consultant fees and purchased services Program expenses Non-recurring items Staff development and travel General administrative expenses Amortization Non-insured Volunteer

NET REVENUE

$

3,245

$

32,674

(See accompanying notes)

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. STATEMENT OF NET ASSETS YEAR ENDED MARCH 31, 2022

Balance at start of year Unrestricted

$

Invested in capital assets

307,544

$

936,500 $ 1,244,044

Balance at end of year

Net revenue 3,245 $

3,245

$

310,789 936,500

$ 1,247,289

(See accompanying notes)

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. STATEMENT OF CASH FLOWS YEAR ENDED MARCH 31, 2022

2022

CASH PROVIDED (USED) Operations Net revenue

$

Changes in non-cash operating items: Grants and other amounts receivable Prepaid expenses Accounts payable and accrued liabilities

3,245

2021 $

32,674

162,678 (45,347) (10,422) 110,154

(577,855) 37,885 186,801 (320,495)

(34,191)

(40,179)

34,191 (108,184) 233,254 159,261

40,179 (3,005) 211,731 248,905

TOTAL CASH PROVIDED (USED)

235,224

(111,769)

CASH, BEGINNING OF YEAR

773,157

884,926

Investing activities Purchase of capital assets Financing activities Grants received for purchase of capital assets Advances from funders in excess of expenses - net of recoveries Deferred contributions - net of transfers

CASH, END OF YEAR

$ 1,008,381

$

773,157

(See accompanying notes)

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. SCHEDULE OF REPAYABLE TO FUNDERS YEAR ENDED MARCH 31, 2022

Balance at start of year

MINISTRY OF HEALTH / ONTARIO HEALTH EAST

Community Health Centre Program Surplus 2018-19 FY2022 Md Protected Funds Surplus

$

-

AIDS Bureau Surplus 2020-21

568

Increases due to operations

Recovered by funder

$

$

995

Mental Health and Addictions Branch - Substance Abuse Surplus 2017-18 Surplus 2018-19 Surplus One-time 2021-2022

Population and Public Health Surplus 2018-19

-

129,362 65,326 -

Mental Health and Addictions Branch - Problem Gambling Surplus 2017-18

48,764

38,381

-

(641)

3,810

-

-

87,145

568 48,764 995

(129,362) (65,326) -

-

$

$

-

641

$ 200,702

Balance at end of year

$ (195,329)

38,381 3,810 $

92,518

(See accompanying notes)

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. NOTES TO FINANCIAL STATEMENTS YEAR ENDED MARCH 31, 2022

1.

PURPOSE OF THE ORGANIZATION Sandy Hill Community Health Centre, Inc./Centre de santé communautaire Côte-de-sable, Inc. (the "Centre") is committed to advancing the health and well being of our diverse community by providing access to integrated, comprehensive, respectful and responsive primary health, social, health promotion and community development services in both official languages. The Centre was incorporated by Letters Patent on May 28, 1973 under the laws of Ontario as a non-profit charitable organization without share capital. It is registered with the Canada Revenue Agency as a charity and, as such, is not subject to income taxes.

2.

SIGNIFICANT ACCOUNTING POLICIES The Centre follows the accrual method of accounting. These financial statements are prepared in accordance with Canadian accounting standards for not-for-profit organizations and consist of the following significant accounting policies: (a) Revenue recognition The Centre uses the deferral method to account for contributions. Government grants are recognized as revenue in the period in which they relate. Where a portion of a grant relates to a future period, it is deferred and recognized in that subsequent period.

Donations and miscellaneous revenues are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.

The Centre receives the majority of funds from the Ontario Ministry of Health / Ontario Health East (OHE). Any excess of actual funding over actual expenditures is subject to refund and has been shown as repayable to funders. (b) Capital assets, deferred contributions and amortization Capital assets are stated on the statement of financial position at acquisition cost. Contributions received specifically for the acquisition of capital assets are deferred. Amortization of both capital assets and deferred contributions are provided on a straight-line basis at the following rates: Building Pavement Furniture and equipment Computer equipment and software

40 years 15 years 5 years 3 years

(c) Financial instruments The Centre initially measures all of its financial instruments at fair value and subsequently measures them at cost or amortized cost at the year end date except for cash, which is subsequently presented at fair value.

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC.

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NOTES TO FINANCIAL STATEMENTS - Cont'd.

YEAR ENDED MARCH 31, 2022

2.

SIGNIFICANT ACCOUNTING POLICIES - Cont'd. (d) Use of estimates The preparation of financial statements in conformity with Canadian accounting standards for not-forprofit organizations requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period.

Management makes accounting estimates when determining the estimated useful life of the Centre's capital assets and related deferred contributions, its allowance for doubtful accounts and the balance of accrued liabilities. Actual results could differ from those estimates.

Estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognized in the year in which the estimates are revised and in any future years affected. (e) Contributed materials and services Contributed materials and services are not recognized in the financial statements unless the fair value is determinable; the contributed materials or services are used in the normal course of operations and would have otherwise been purchased and the value is significant. During the year, no donated materials and services were recognized in the statement of operations.

3.

FINANCIAL INSTRUMENTS Financial instruments expose the Centre to a variety of risks. The following analysis provides a measure of the Centre's risk exposure and concentrations. The Centre does not use derivative financial instruments to manage its risks.

Credit risk Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The Centre is exposed to credit risk resulting from the possibility that parties may default on their financial obligations. The Centre's maximum exposure to credit risk represents the sum of the carrying value of its cash and amounts receivable.

The Centre's cash is deposited with a Canadian chartered bank and as a result management believes the risk of loss on this item to be remote.

Management believes concentration of credit risk with respect to amounts receivable is limited due to the credit quality of the parties and has not considered it necessary to provide for an allowance for doubtful accounts.

Liquidity risk Liquidity risk is the risk that the Centre will not be able to meet a demand for cash or fund its obligations as they become due. Liquidity risk also includes risk of the organization not being able to liquidate assets in a timely manner at a reasonable price.

The Centre meets its liquidity requirements by preparing and monitoring detailed forecasts of cash flows from operations, anticipating operating and financing activities.

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC.

22

NOTES TO FINANCIAL STATEMENTS - Cont'd.

YEAR ENDED MARCH 31, 2022

3.

FINANCIAL INSTRUMENTS - Cont'd.

Market risk Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk is comprised of interest rate risk, currency risk and other price risk. i)

Interest rate risk

Interest rate risk refers to the risk that the fair value of financial instruments or future cash flows associated with the instruments will fluctuate due to changes in market interest rates. The Centre does not have any significant interest bearing financial instruments, and therefore it is not exposed to any significant interest rate risk. ii)

Currency risk

Currency risk refers to the risk that the fair value of financial instruments or future cash flows associated with the instruments will fluctuate due to changes in the Canadian dollar compared to foreign currencies.

The Centre mainly operates in Canadian dollars and as a result, the Centre is not exposed to a significant currency risk. iii) Other price risk Other price risk refers to the risk that the fair value of financial instruments or future cash flows associated with the instruments will fluctuate because of changes in market prices (other than those arising from currency risk or interest rate risk), whether those changes are caused by factors specific to the individual instrument or its issuer or factors affecting all similar instruments traded in the market.

The Centre is not exposed to other price risk.

Changes in risk There have been no significant changes in the Centre's risk exposures from the prior year.

4.

CAPITAL ASSETS

Cost Land Building Furniture and equipment Computer equipment and software Accumulated amortization

5.

$

2022 Accumulated amortization

936,500 4,789,100 75,959 43,410 5,844,969

$

3,352,645 46,023 22,955 $ 3,421,623

2021 Accumulated amortization

Cost $

936,500 4,789,100 82,618 54,848 5,863,066

3,421,623

3,324,522

$ 2,423,346

$ 2,538,544

$

3,232,918 47,262 44,342 $ 3,324,522

GOVERNMENT REMITTANCES PAYABLE Included in accounts payable and accrued liabilities are $172,714 (2021 - $214,127) in government remittances payable.

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. NOTES TO FINANCIAL STATEMENTS - Cont'd.

YEAR ENDED MARCH 31, 2022

6.

DEFERRED CONTRIBUTIONS Deferred contributions excludes government grants and consists of the unexpended portion designated donations, surpluses and eligible miscellaneous revenue. Revenue is recognized as the related expenses are incurred. Deferred contributions are comprised of the following activity: 2022

7.

8.

Balance, beginning of year Add: Funds received - net Transfers to deferred contributions - net Less: Contributions recognized

$

Balance, end of year

$

DEFERRED CONTRIBUTIONS RELATED TO CAPITAL ASSETS

2021

430,089

$

218,358

732,586 33,389

781,167 59,415

(532,721)

(628,851)

663,343

$

430,089

2022

2021

Balance, beginning of year Add: Contributions deferred in year for capital asset purchases Less: Amortization of deferred contributions related to capital assets

$ 1,602,044

$ 1,716,393

34,191

40,179

(149,389)

(154,528)

Balance, end of year

$ 1,486,846

$ 1,602,044

PENSION PLAN All of the employees of the Centre are eligible to be members of the Healthcare of Ontario Pension Plan, which is a contributory defined benefit multi-employer pension plan. Employer contributions made to the Plan during the year by the Centre amounted to $971,786 (2021 - $958,811). This amount was only 0.06% of the Plan's total employer contributions. The most recent actuarial valuation of the plan at December 31, 2021 indicates that the Plan is fully funded.

9.

COMMITMENTS AND CONTINGENCIES Commitments include maintenance contracts and leases for office equipment. Payments required under the above (before applicable taxes) until expiration are as follows: 2023 2024 2025 2026 2027

$

265,966 208,990 92,084 22,084 22,084

$

611,208

Unpaid vacation pay The estimated maximum liability for unpaid vacation pay at March 31, 2022 amounted to approximately $294,607 (2021 - $278,251). No provision has been made in the financial statements, as any amounts actually paid are charged to operations in the year of payment.

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SANDY HILL COMMUNITY HEALTH CENTRE, INC./ CENTRE DE SANTÉ COMMUNAUTAIRE CÔTE-DE-SABLE, INC. NOTES TO FINANCIAL STATEMENTS - Cont'd.

YEAR ENDED MARCH 31, 2022

10.

COVID-19 In mid-March of 2020, the Government of Canada instituted emergency measures in response to the public health concerns originating from the spread of COVID-19. At this stage, the financial impact on the Centre and results has not been significant and based on the experience to date and it is expected to remain the same.

A degree of uncertainty persists surrounding the full economic impact of the situation. The unpredictable nature of the spread of the virus makes it difficult to determine the length of time that the Centre’s operations may be impacted. Consequently, at the time of issuance of these financial statements, the effect that the emergency measures may have on the Centre’s operations, assets, liabilities, revenue, expenses and fund balances are not yet known.

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APPOINTMENT OF AUDITORS FOR FY2022-2023

MOTION: The Board of Directors of the Sandy Hill Community Health Centre recommends to the members of the corporation to appoint the firm Welch LLP - Chartered Accountants as the auditors for the FY2022-2023, and to approve the estimated audit fee* of $21,550 plus taxes.

----------* The fee includes the annual audit, translation and preparation of French financial statements, government reporting, review of the Annual Report and attendance at the Audit and Finance Committee meetings and AGM.

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CHANGES TO THE SHCHC BY-LAW No. 1

MOTION: The Board of Directors recommends that the members of the corporation approve the revised by-laws by adding “they/them” along with “he/she” throughout the document, for gender neutrality.

Two specific areas were identified for revision: 1. Section 4 – Directors; art. 4.03 Election and Term; and 2. Section 11 – Members; art. 11.03 Termination of Membership; para. (d) (i).

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ELECTION OF BOARD DIRECTORS

MOTION: The Board of Directors recommends to the members of the corporation to approve the following Board Slate for 2022-2023.

1. Yvan Albert 2. Brent Bauer 3. Letitia Charbonneau 4. Stéphanie Pelletier 5. Elizabeth Sanderson 6. Annette Traynor In addition, there are seven directors who are continuing this year, and who were elected at last year’s AGM for a two-year term. In alphabetical order they are: 1.

2.

3.

4.

Glen Barber Leila Bocksch Kim Brown Karen Capen

5. Michael Mullan 6. Hubert Paulmer 7. Daniel Roach

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SHORT BIOGRAPHIES OF BOARD CANDIDATES Yvan Albert Mr. Yvan Albert was a former teacher and school principal in New Brunswick, the Founding Director of the École Normale Française in Moncton, and Vice-Dean and Dean of the Faculty of Education at the University of Moncton, N.B. After 1979, following a sabbatical granted by the University of Moncton, Yvan moved to Ottawa, where he registered as a free student for one year at the Faculty of Education of the University of Ottawa to take courses in Fundamentals of Andragogy and Comparative Education.

Between 1980 and 1996, Yvan had full-time jobs at the University of Ottawa, and part-time at the Continuing Education Service until 2012: Assistant Director, Acting Director, and Director of non-credit programs for practicing professionals, Coordinator of the Enrichment Mini-Course Program for high school students, and Senior Advisor at the Center for Continuing Education.

Yvan was also involved in many community activities and performed duties as an elected Trustee of the Ottawa Public School Board, a volunteer member on parents’ committees at École secondaire publique De La Salle and École élémentaire publique Francojeunesse, and volunteer at the Sacred Heart Church in Ottawa.

As a client of the Centre, Yvan Albert would like to give back to the community by volunteering with the Board of Directors, thus seeking election for a 2-year term, 2022-2024.

Brent Bauer Brent Bauer is a Program Delivery Director at Employment and Social Development Canada, and has held positions at the Public Health Agency of Canada and Privy Council Office. The focus of his career in the Government of Canada has been on social and health policy and program delivery for vulnerable Canadians, including youth at risk, persons with disabilities, veterans, persons at risk of homelessness, and persons living with HIV/AIDS. In addition, he has over twenty years of not-forprofit volunteer and advocacy experience in the HIV/AIDS and gay men’s health and wellness sectors, at national, provincial and local levels. He has served on the Board of Directors of Egale Canada, and as Board Chair of Bruce House in Ottawa, Chair of the Ottawa-Carleton Council on HIV/ AIDS, Vice-Chair of the Ontario HIV/AIDS Treatment Network, and founding Board Chair of MAX Ottawa.

Brent joined the SHCHC Board in April, and he seeks confirmation from the membership for a 2-year term 2021-2023.

29

Letitia Charbonneau Letitia Charbonneau is a retired elementary teacher who has lived in Sandy Hill on and off for the past 50 years.

In what seems like a previous life, she worked as a Management Consultant specializing in qualitative program analysis. She has also served on the Executive Committee of her union, and was on her Condo Board for many years.

Letitia has been a client of the SHCHC since before it moved to Rideau Street, and feels very fortunate to be able to give back in a small way by serving on the Board of Directors. She was appointed as Board Director in August 2021, and she hopes to continue to serve on the Board and help the SHCHC continue to successfully meet its many challenges.

Letitia seeks confirmation from the membership for a 2-year term that started in 2021 to 2023.

****** Stéphanie Pelletier Stéphanie is a retired manager living in Sandy Hill since 2010.

In the early 1990s, she left her hometown, Quebec City, to complete her education in psychology (B.A.) at the University of Ottawa. Expecting to stay in Ottawa for just a few years, her move turned out to be permanent. In Ottawa, she started two families, one at work, with the federal Public Service, and one at home, with her spouse and four children.

During her 28-years of involvement in the Public Safety Canada portfolio, Stéphanie held a wide range of positions at increasing levels of responsibility, while developing her skills in research, labour relations, program evaluation, grants and contributions programs, large-scale project management and policy development.

Stéphanie began as a research assistant with a team of occupational psychology professionals, and later moved on to become a labour relations and human rights advisor. At the mid-point of her career, Stephanie transitioned from human resources and internal corporate policy-to-policy development work in the community safety and countering crime field. She managed programs to reimburse local governments for security costs incurred during major events. She also managed a secretariat of provincial, territorial and federal delegates to facilitate the sharing of best practices in order to improve the effectiveness and efficiency of police services and promote new partnership models between police, health and community organizations (e.g., multi-sector situation tables).

Stéphanie now wants to get involved in her community, determined to make a difference in advancing toward equitable access to care and services for all, with no one left behind.

Retired since January 2022, Stephanie spends her newfound free time strolling around the streets and parks of the city. Depending on the day, you may see her out with her walking club, her running club, her dog or on her own. Depending on the season, she may also be out on the trails, hiking, snowshoeing or skiing, or kayaking on the Ottawa River.

Stéphanie is a candidate in the upcoming SHCHC Board of Directors elections, seeking her first 2-year term of office ending in 2024.

******

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Elizabeth A.L. Sanderson Elizabeth is the proud mother of three sons and thrilled grandmother of five adorable grandchildren, with another on the way. She was born and raised in B.C.’s Similkameen Valley, and attended several universities across Canada. She graduated in law from UOttawa in 1979, and became a lawyer in 1981. She has been a resident of the Ottawa-Gatineau area since 1975. She speaks French fluently.

After 35 years in Justice Canada, Elizabeth was Nunavut’s Deputy Minister of Justice from 2014 until early 2016. In Iqaluit, she led the Government of Nunavut’s interface with courts and RCMP, and was responsible for detentions and inmate custody, provision of legal services, victim services, and the Coroner.

In Justice Canada, she held numerous positions, including assignment as Public Servant-in-Residence at UOttawa, where she developed and taught courses focussed on the practice of law within government, Torts, and Legal Ethics. She was also a Faculty Advisor, Ottawa Law Review.

Until 2010, she was Justice Canada’s Assistant Deputy Attorney General, Aboriginal Affairs Portfolio, leading coordination of Indigenous legal issues involving the federal Crown across Canada. During the Residential Schools Class Actions settlement process, her substantive focus was resolution of numerous claims, healing of former

residential schools students, and truth and reconciliation more broadly.

From 1992 to 2002, Elizabeth was Senior General Counsel, Public Law Policy Section, responsible for the Minister of Justice’s non-criminal law policy mandate, including reform of the Canadian Human Rights Act, access to information and privacy laws, international private law, judicial affairs, and other civil law policy matters.

She was also Justice Canada’s Employment Equity Champion from 1999 to 2005. In 2002, she was awarded a Queen’s Jubilee Medal for her work on diversity and employment equity.

Elizabeth was Justice Canada’s Legal Coordinator during the 1990-1993 Charlottetown Constitutional Reform process. She was also was counsel in the Human Rights Law Section, Public Law Branch, during the early development of the Canadian Charter of Rights and Freedoms, and was counsel in several government departments.

Now retired from teaching Public and Constitutional Law at UOttawa Common Law School, she is the author of Government Lawyering: Duties and Ethical Challenges of Government Lawyers (LexisNexis, 2018).

Elizabeth is a client of SHCHC, and seeks election on the Board of Directors for a 2-year term, 2022-2024.

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Annette Traynor Annette Traynor is a Certified Nutritional Practitioner who works in private practice and the health retail industry. A graduate of the Institute of Holistic Nutrition, she uses a holistic approach to help clients and customers reach their goals of optimal health and wellness through nutrition and lifestyle changes.

In 2021, Annette retired from federal public service after 33 years of working primarily at the Canadian Human Rights Commission in the areas of employment equity audits, policy development and resolving human rights complaints. She also worked at the Public Service Commission, where

she developed performance indicators and assessment criteria, conducted research and analyses, and wrote reports including recommendations to protect federal government employees and residents throughout Canada from political bias at the federal level.

Annette holds a Bachelor of Arts degree from Carleton University.

Annette is Francophone and lives in the Sandy Hill neighbourhood. She seeks election on the Board of Directors for a 2-year term.

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OUTGOING BOARD DIRECTORS Miquelon Deller Miquelon joined the Board of Directors in June 2017 and was an active member of the Emerging Issues Committee, Quality and Performance Committee and the Audit and Fi-nance Committee. From June 2018 to June 2021, she served as Vice-Chair of the Board, and Chair of the Quality and Performance Committee, and for the past 5 years she brought her insightful perspective on issues of equity, diversity and inclusion.

****** Guy Desaulniers Guy joined the Board in June 2018, and was a very active member of the Emerging Issues Committee and Quality and Performance Committee.

He also served one year as Vice-Chair of the Board, in his role as Chair of the Emerging Issues Committee. For over 30 years, Guy was a strong advocate for the rights of the LGBTQ2+ communities and, in 2021, he has been awarded with the first Career Impact Award during the festivities of the Public Service Pride Awards 2021, for his passionate advocacy efforts to remove systemic barriers and ad-vance the inclusion and integration of LGBTQ2+ communities

in the federal public ser-vice. Guy’s contributions to the Board and his humble and kind spirit were truly valued!

****** Rebecca Gibbons Rebecca joined the Board in April 2018.

During her two consecutive terms, Rebecca was actively in-volved with the Quality and Performance Committee and the Emerging Issues Committee.

For the past year, she served as Vice-Chair of the Board, in her role as Chair of the Emerg-ing Issues Committee. Since 2019, Rebecca was also Board Liaison to the Alliance for Healthier Communities. Her passion for equity, diversity and inclusion, her knowledge and her joyful and outgoing nature were an asset for the Board!

******

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Aynsley Morris

Bernice-Marie Kalubiaka

Aynsley joined the SHCHC Board of Directors in August 2015, and was an active member of the Fi-nance and Audit Committee, as well as the Emerging Issues Committee. From June 2019 to June 2021, Aynsley has served as Board Chair. Before that, she held the role of Vice-Chair and Chair of the Emerging Issues Committee, and was the Board Liaison to the Alliance for Healthier Communities.

Bernice-Marie joined the Board of Directors in September 2020, and was an ac-tive member of the Quality Improvement Committee and the Emerging Issues Committee. As a very young Board Director, Bernice-Marie brought a fresh perspective to the Board through her involvement in health equity, diversity and inclusion issues, and her astuteness was immensely valued!

A strong commitment to social justice and the environment drives both her professional and personal lives, and during her activity with the Emerging Issues Committee, Aynsley brought forward many Policy Resolutions to the Alliance AGM, such as Increasing Access to Injectable Opioid Agonist Treatment and Safer Drug Supply, Address-ing Violence through a Public Health Approach (both in 2020), Extension of Healthy Smiles Ontario Program and Ontario ID Card (in 2019), Housing First (2018), Financial Support from the Province of Ontario and Government of Canada to Ontario’s CHCs to Provide Ap-propriate Cultural Interpretation Services to Refugee Patients (2017).

******

For the past year, after completing 3 consecutive terms in June 2021, Aynsley continued to work with the Board as Past-Chair, in a non-voting role.

Aynsley’s profound knowledge of the system, her advocacy and communications skills, and all her other contributions to the Board were highly appreci-ated by the Board of Directors!

******

Lesley Ng

Lesley joined the SHCHC Board in February 2021, and resigned last December to pur-sue her career.

Even though she was with the Board for a short period of time, she brought her knowledge and perspectives to the Board, and participated on the Audit and Finance Committee.

34

OUTGOING STAFF REPRESENTATIVE Claire Scott Claire is a Community Health Nurse who works in Health Services and Oasis Program. In September 2021, she was elected by her peers for a position as Staff Representative on the Board of Directors. Over the past year, Claire participated actively with the Board and Board Committees, bringing her fresh perspective on the work and daily challenges of staff at SHCHC. Claire resigned from her role as Staff Representative in early June, when she became a young mother. We wish Claire good health and happy moments with her new baby!

STAFF YEARS OF SERVICE 25 YEARS 1.

2.

3.

4.

Matthew Garrison Wendy Hyndman Chantal Lacroix Serge Laverdure

20 YEARS

1. Annette Tirschler

15 YEARS

1. Darrin Giguere 2. Heather Thomson

10 YEARS

1. Stefan Amyotte 2. Deborah Dew 3. Cathi Savage

5 YEARS 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

Nikola Beamish Christopher Berckmans Ali Beshir Tali Cahill Danielle Charron Stacie Howard Kendra Jones Samantha Pasho Neomie Seguin Mireille St-Jean Helen Ward