2018-19 STUDENT HANDBOOK SHAKER HEIGHTS SCHOOLS
QUICK REFERENCE MAIN OFFICE ATTENDANCE NURSE’S OFFICE Boulevard 295-4020 295-4020 295-4023 Fernway 295-4040 295-4040 295-4042 Lomond 295-4050 295-4050 295-4060 Mercer 295-4070 295-4070 295-4073 Onaway 295-4080 295-4080 295-4083 Woodbury 295-4150 295-4158 295-4155 Middle School 295-4100 295-4106 295-4112 High School 295-4200 295-4203 295-4237 ADMINISTRATION Interim Superintendent
Stephen M. Wilkins
wilkins_s@shaker.org
295-4322
Treasurer
Bryan C. Christman
christman_b@shaker.org
295-4315
Asst. Superintendent/ Curriculum & Instruction
Terri Breeden
breeden_t@shaker.org
295-4327
Chief of Staff
Marla J. Robinson
robinson_m@shaker.org
295-4338
Executive Director of PR/Communications
Scott Stephens
stephens_s@shaker.org
295-4309
Executive Director of Tech. & Media Services
John J. Rizzo
rizzo_j@shaker.org
295-4180
Director of Human Resources
Lois J. Cavucci
cavucci_l@shaker.org
295-4334
Director of Operations
David Boyer
boyer_d@shaker.org
295-4333
Director of Professional Learning
Erin H. Herbruck
herbruck_e@shaker.org
295-4728
Director of Pupil Services Elizabeth Kimmel
kimmel_e@shaker.org
295-4311
Director of Student Data & Accountability
rateno_c@shaker.org
295-4295
Director of Student Affairs Ouimet Smith
smith_o@shaker.org
295-4324
Transportation Supervisor Mark Desmond
desmond_m@shaker.org
295-4390
As of July 1, 2018
Christopher Rateno
August 2018 Dear Shaker Families, Welcome to the 2018-19 school year! This handbook has been designed to help you understand school routines, behavioral expectations, and resources that are available to foster students’ academic and social growth. It is organized around three themes that are familiar to all Shaker students: Be Safe, Be Respectful, Be Responsible. To these we have added a fourth theme especially for parents: Be Informed. The handbook is divided into sections. The first section (red tabs) contains general information that applies to students and families at all eight schools. The second section (blue tabs) contains information specific to grades K-4, 5-6, 7-8, and 9-12. The third section (green tabs) contains the detailed Policies and Procedures of Behavior and Discipline Governing Students’ Rights and Responsibilities based on law and Board of Education policies. Please review this book carefully with your students so that all of you are familiar with the contents. If you need clarification or additional information, please feel free to contact your building principal. Let’s work together to keep our students safe, foster respect, develop responsibility, and keep the lines of communication open. We hope that you will find this handbook useful, and we welcome your feedback. With my best wishes for a productive and enjoyable year,
Terri Breeden, Ed.D. Assistant Superintendent of Curriculum and Instruction 1
TABLE OF CONTENTS INFORMATION FOR ALL FAMILIES.......................................3 BE INFORMED.....................................................3 SOURCES OF INFORMATION.........................3 ACADEMICS.........................................................3 The Instructional Program............................3 ProgressBook (online grade book)..............4 Reporting on Student Progress.....................4 Parent-Teacher Conferences.........................4 Testing Program.............................................5 Academic Support..........................................5 Special Needs..................................................5 Field Trips........................................................5 FEES & MATERIALS Fees...................................................................6 Textbooks........................................................6 Online Payment of Fees & Meal Accounts............................................6 Unpaid Meal Charges....................................6 UPDATES, FORMS & PERMISSIONS..............7 Annual Student Information Updates.........7 Other Forms....................................................7 Release of Student Information, Photos & Videos......................7 Family Directory............................................8 Holidays...........................................................8 Child Care.......................................................8 COMMUNICATION & PARENTAL INVOLVEMENT............................8 Parent’s Code..................................................8 Contacting Teachers......................................9 Parent-Teacher Organizations......................9
SAFETY DRILLS.................................................14 Fire & Emergency Drills..............................14 Tornado Drills..............................................14 Lockdown Drills...........................................14 GENERAL SAFETY TIPS FOR FAMILIES...................................................15 HEALTH & MEDICAL CONCERNS..............15 The School Nurse.........................................15 Illness.............................................................15 Required Immunizations............................16 Allergies.........................................................16 Medication at Schools..................................16 BE RESPECTFUL...........................................16 Harassment, Intimidation & Bullying – Policies & Procedures ..........17 Dress & Grooming.......................................21 BE RESPONSIBLE.........................................22 ATTENDANCE...................................................22 REPORTING ABSENCES..................................22 EARLY DISMISSAL............................................23 TARDINESS.........................................................23 ELECTRONIC DEVICES..................................23 DIGITAL CITIZENSHIP...................................23 DISCIPLINARY ACTION.................................24 COMMUNITY RESOURCES...........................25 K-4 ELEMENTARY SCHOOLS.................27 WOODBURY ELEMENTARY SCHOOL...........................31
BE SAFE.............................................................10 GETTING TO & FROM SCHOOL..................10 Bus Transportation.......................................10 Walking to School Safely.............................11 Driving a Student to School........................11 Biking to School...........................................11 High School Students..................................11 VISITORS.............................................................12 EMERGENCY PREPAREDNESS.....................12 EMERGENCY CLOSINGS & SCHEDULE CHANGES................................12 Delayed Opening..........................................13
SHAKER HEIGHTS MIDDLE SCHOOL........................................36 SHAKER HEIGHTS HIGH SCHOOL......41 POLICIES & PROCEDURES OF BEHAVIOR GOVERNING STUDENTS’ RIGHTS & RESPONSIBILITIES.....................................52 LEGAL NOTIFICATIONS..........................78 FEDERAL PROGRAMS & RESOURCES................................................90 2
SOURCES OF INFORMATION •
The District website, shaker.org, with news, calendar dates, staff directory and resource links
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The Shaker Heights Schools app, a one-stop shop for news, alerts, event reminders, contacts, menus and more. Download it from the App Store or Google Play.
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The Shaker Schools Connection, the District's monthly e-newsletter
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Shaker Life magazine, mailed to all households in the District
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The District Facebook page, facebook.com/ForShakerSchools
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On Twitter: @ShakerSchools
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On Instagram: @shaker_schools
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School newsletters (both paper and electronic)
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Direct communication with teachers and administrators via phone, e-mail, note or in person by appointment. A staff directory is available in the Shaker Heights Schools app or on shaker.org. Select the Contact menu item.
To receive news from the schools and PTO, parents should provide current phone numbers and e-mail addresses when updating your student's information online at the beginning of the year. Please report any change in your phone number or e-mail address to the Registration Office at morris_g@shaker.org. Include your name and address and the name(s) and school(s) of your child(ren).
ACADEMICS THE INSTRUCTIONAL PROGRAM The District has adopted the International Baccalaureate Programme (IB) for all grade levels as a framework for curriculum development and instructional practice. International Baccalaureate provides rigor and enrichment for all students through hands-on learning, interdisciplinary study, a global outlook, and development of personal characteristics leading to success. Within this framework, the courses of study incorporate the Ohio academic content standards. Shaker Heights is the first school district in Greater Cleveland, and one of only a handful of districts across the nation, to offer IB programming to students in all grade levels throughout the District. The International Baccalaureate Programme creates a high level of student engagement as students are encouraged to ask questions of their own and to make connections between what they are learning in the classroom and the larger world around them. The ten International Baccalaureate learner attributes are emphasized across all grade levels, encouraging students to be inquirers, knowledgeable, thinkers, communicators, open-minded, principled, caring, risktakers, balanced and reflective. Shaker Heights High School was named an International Baccalaureate World School in 2010 and graduated its first cohort of International Baccalaureate Diploma candidates in 2012. All five K-4 elementary schools in Shaker have fully implemented the IB Programme since 2013 and are designated as International Baccalaureate World Schools.
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FOR ALL FAMILIES
BE INFORMED
FOR ALL FAMILIES
The District was authorized in June 2015 by the International Baccalaureate Organization (IBO) to implement the IB Middle Years Programme for all students in grades 5-10. This brought to fruition the District’s initiative to provide International Baccalaureate programming to all Shaker students in grades preK through 12. The High School also offers an extensive Advanced Placement program as well as college credit and online courses. The High School offers a total of 66 AP and IB courses. To meet the needs of all students, many courses are offered at varying degrees of difficulty beginning in grade 5. Students are encouraged to take the most challenging courses that match their skill level, motivation, interest and prior learning. More information about the curriculum is available at shaker.org under the Programs menu, in the Programme of Inquiry available at each K-4 school, and in the Shaker Heights Schools Academic Planning Guide for the Middle School and High School. PROGRESSBOOK (ONLINE GRADE BOOK) Shaker teachers in grades 5-12 use ProgressBook, a web-based program that gives parents and students online access to academic information. Teachers may post homework assignments, messages, grades on assignments and tests, and cumulative student progress. Information on setting up an account will be provided to each family. Although ProgressBook is not extensively used in grades K-4 at this time, it will be increasingly used as a secure location to post information. Therefore, we recommend setting up an account now for each child for future use. REPORTING ON STUDENT PROGRESS The Shaker Heights Schools use a variety of assessment measures to get an accurate and complete profile of each student’s progress, strengths and weaknesses. These include report forms, student-parent-teacher conferences, standardized tests, self-evaluation, portfolios and performance-based tasks. In grades K-6, report forms are issued three times per year. In grades 7-12, report forms are issued four times per year. Special Education teachers provide regular progress updates on goals and Individual Education Plans (IEPs) on this same schedule, unless required because of individual needs. For students in grades 5-12, Progress Book is the primary tool to provide updated information on student performance. All families need to have active ProgressBook accounts. If you have never set up your account or if you have an account but have forgotten your username or password, please see the ProgressBook Help page, shaker.org/parentaccess.aspx. ProgressBook can be accessed through any computer, tablet or smartphone with an internet connection. Families who do not have online access may request a paper copy by notifying their student’s guidance counselor. This is an important step toward the District’s ultimate goal of going electronic when possible with grade reports, schedules and student placement notifications. PARENT-TEACHER CONFERENCES Conferences are held by appointment in fall and spring. Conferences provide good opportunities to discuss a student’s progress and concerns with his or her teachers. A few weeks before each conference day, a letter will be sent home with instructions for scheduling a conference time. Parents may request an alternate time if needed.
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TESTING PROGRAM
In addition to state tests, other assessments are administered in specific academic areas or to meet specific needs. These include: • readiness for reading at the beginning of kindergarten • English Proficiency for students whose first language is not English • computer-based assessments administered at time of entry to determine a student’s skill level • practice tests for college admissions tests such as the SAT and ACT • initial and summative assessments in each content area; forms of assessment vary: tests, student projects, portfolios, etc. • formative assessment of student progress over time Testing dates will be provided to students and parents well in advance of the tests. ACADEMIC SUPPORT The schools provide a variety of ways for students to get extra help. Teachers may suggest conferences, oneon-one or small-group tutoring, or other supports. If a student appears to need support, parents should feel free to ask the teacher for assistance and advice. Shaker offers onsite tutoring centers free of charge. Certified teachers are available to provide assistance in any academic subject. The tutoring centers are open most weekdays during the school year. Schedules are published in the fall giving specific dates and times. Any student who resides in the Shaker Heights City School District is eligible to use the tutoring centers. Students should bring assignments to work on and may also bring class notes or papers. The more information the tutors have about the student’s progress, the more effective they can be. •
The Woodbury Tutoring Center serves students in grades K-6. A parent must sign the student in and out, and students may stay no longer than one hour per night.
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The Middle School Homework Tutoring Center serves students in grades 7-8.
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The High School Tutoring Center serves students in grades 9-12.
SPECIAL NEEDS A range of services is available for students ages 3-21 who have been identified with disabilities. These services are tailored to the student’s individual needs after a thorough assessment and collaborative planning with parent involvement. If you suspect that your child may have a disability that is affecting his or her learning, contact the teacher or school psychologist. More information is available at shaker.org. Select the Programs menu item, then Pupil Services. FIELD TRIPS •
Parents may grant permission for all field trips during the school year on the yellow annual enrollment form sent home at the beginning of the school year.
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Teachers will keep parents informed about upcoming trips.
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While most trips are free, some require a fee. If so, parents will be notified in advance.
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Field trips are extensions of classroom activities. All school rules and expectations apply.
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Transportation is usually furnished on District buses.
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A comprehensive testing calendar will be posted on the District website (shaker.org/testingmain.aspx) when the state finalizes its assessment schedule. Parents and students will be notified through newsletters.
FOR ALL FAMILIES
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The principal reserves the right to deny participation if a student’s behavior poses a threat to the safety of the student or others or to the integrity of the learning experience.
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Parents are sometimes invited to accompany classes on selected field trips if space permits. The teacher or room parent will make it known if volunteers are needed. Volunteers must be fingerprinted in advance through the District office.
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On the rare occasion when parent drivers are utilized for transportation, drivers will be expected to provide proof of insurance.
FEES & MATERIALS FEES •
Fees are collected at the start of each school year (or upon registration for new students).
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PreK through grade 6: $35. This fee covers school supplies, workbooks, consumable products and supplemental materials. Parents are not required to purchase school supplies. This fee may be waived for students who qualify for free/reduced meals. This fee is due annually.
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Grades 7-12: $25. This money is used to support student activities. By law, this fee may not be waived. This fee is due annually.
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There may be additional fees associated with field trips.
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An additional fee may be assessed if a student damages or destroys personal or school property.
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Fees may be paid online at shaker.org/payforit.
TEXTBOOKS Textbooks are provided by teachers to students to use during the year. If students lose a textbook, they must pay a replacement fee in order to get another book. The replacement fee is kept until the end of the year and if the lost textbook is found, then the fee is returned to the student. If the book is not found, the fee is used to purchase a new textbook. ONLINE PAYMENT OF FEES & MEAL ACCOUNTS The Shaker Heights City School District uses a secure, web-based payment processing system, PayForIt, which allows online payment of student fees, meal accounts and other purchases. Student identification numbers are needed for registration on the PayForIt website. PayForIt provides these conveniences: •
ability to make payments by credit card (VISA, MasterCard, or Discover) or debit card
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easy online access to pay fees 24 hours a day, 7 days a week
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ability to view account history of purchases
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assurance of private and secure transactions
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no need for students to carry cash
You can reach the PayForIt website through shaker.org under Parent Resources or directly at shaker.org/payforit. PayForIt also offers a mobile app that can be used with existing accounts. More information is available at shaker.org/payforit. UNPAID MEAL CHARGES Shaker Heights City School District’s Food Service Program recognizes that adequate nutrition is essential to students’ mental, physical and academic growth. All children (grades K-12) participating in the School
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Parents/Guardians are responsible for paying for all of their student’s meal charges. Uncollected meal charges shall be handled the same as any other school debt. Repeated failure to address meal charges may result in referral to an agency for collection. All meals eaten before a free or reduced price meal application is processed or approved are the responsibility of the parent and must be paid for in a timely manner.
UPDATES, FORMS & PERMISSIONS ANNUAL STUDENT INFORMATION UPDATES At the beginning of the school year, parents or guardians will be asked to update their student's contact information online at update.shaker.org. The updates you share provide information that is important for school-family communication, student health and safety, and participation in field trips. When updating information at the beginning of the school year, parents/guardians should: •
verify and correct information in the system
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provide e-mail addresses for use by the school and PTO
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provide key medical information and permission to administer treatment
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list emergency contacts
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indicate any desired restrictions on photos, video or release of student information to military recruiters
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grant permission for student participation in field trips
IMPORTANT: All information must be completed by September 4. OTHER FORMS Additional forms are available at shaker.org/forms.aspx. These include: •
athletic participation and physical forms
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free and reduced lunch applications
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health and medication forms
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authorization for records release
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work permit application
RELEASE OF STUDENT INFORMATION, PHOTOS, & VIDEOS Photography/Videography: Reporters, photographers and videographers occasionally visit the schools to report on news and events, either for the District’s own publications and website, or for newspapers, magazines or television. The District may also provide these images to the International Baccalaureate Organization, City of Shaker Heights and other partner organizations for their use. All media visits to classrooms must be approved by the Communications Office and school principal. A School District staff member is always present. Children with special needs are never identified without express permission from the parent or guardian. Release of Student Information to Military Recruiters: Under federal law, the District is required to provide
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FOR ALL FAMILIES
Breakfast Program (SBP) and the National School Lunch Program (NSLP), whether at a free, reduced or paid rate, will receive a full reimbursable breakfast and/or lunch meal that meets USDA requirements regardless of whether the students have sufficient money in the meal-charge accounts or cash-in-hand to pay for the cost of the meal at the time of the service.
FOR ALL FAMILIES
military recruiters with contact information for secondary school students, unless the parent or student (if 18 or older) denies permission. If you do not want your student to appear in photos or videos, or if you do not want his/her information released to military recruiters, please indicate those preferences when updating your student's information online at the begining of the school year. FAMILY DIRECTORY The Shaker Heights Schools PTO Family Directory can be found on the “AtoZDirectory” app accessible with smartphones, tablets and computers. Families who wish to be in the Directory can enter their information at schooldirectoryupdate.com (select “Join as a new family”). This gives parents complete control over the information that appears in the Directory. For more information, visit shaker.org/PTOCouncil.aspx. HOLIDAYS •
The Shaker Heights schools are closed on several widely observed religious and secular holidays. These dates are noted on the school calendar. Any student whose family observes additional religious holidays may be excused from school for the day.
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Board of Education policy prohibits the celebration of religious holidays in school. Therefore, parties sponsored by the PTO are nonsectarian in nature. A student may be excused from any school activity or party if his or her parent/guardian wishes.
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Children may bring treats to school to be shared by all classmates on their birthdays. Please limit the treat to one item per child. Communicate with the teacher beforehand to determine the type of treat (allergies may be a concern) and to arrange a time that will not disrupt the educational schedule. We encourage healthy snacks instead of cake or candy.
CHILD CARE The Shaker Heights Recreation Department, a division of City government, provides fee-based child care before and after school at the K-4 schools and Woodbury. All-day child care is available on professional days, conference days and vacation days during the school year. There is no drop-in; pre-registration and prepayment are required and cannot be accepted at the site. They must be made at Thornton Park, by fax or by credit card. For information, call 216-491-1295 or visit shakeronline.com/city-services/school-age-care.
COMMUNICATION & PARENTAL INVOLVEMENT PARENT’S CODE We understand that parents share in the responsibility to promote the academic achievement and social development of our students. Therefore, we encourage parents to: • Share responsibility for the improved academic achievement of your child; • Check and assist your child in completing homework tasks, when necessary; • Encourage your child to read at home for a minimum of 30 minutes each day; • Encourage your child to follow school rules and regulations; • Promote positive use of extracurricular time such as, extended day learning opportunities, clubs, team sports and/or quality family time;
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• • • • • • •
Attend Curriculum Night/Open House and parent-teacher conferences; Communicate with your child’s teachers about educational needs and stay informed about their education by reading and responding to all notices received from the school or District; Be a positive role model so that your student can best understand the behaviors necessary to succeed academically; Monitor your child’s attendance and ensure that your child arrives to school on time as well as follow the appropriate procedures to inform the school when your child is absent; Ensure that your child comes to school well rested by setting a schedule for bedtime based on the needs of your child and his/her age; Participate, as appropriate, in the decisions relating to your child’s education; Set limits to the amount of time your child watches television or plays video games; Respond to surveys, feedback forms and notices when requested; Take part in the school’s Parent Teacher Organization and volunteer in school or assist from your home as time permits.
CONTACTING TEACHERS Teachers can be reached via e-mail, a note or voicemail. The teacher may not be able to answer the classroom phone, so the call will be returned as soon as possible. If your student is having difficulties or you have concerns, start by making an appointment to talk with the classroom teacher. Share specific information about the problem. Most problems can be resolved through a candid discussion that results in a mutually agreed-upon plan of action between the parent and teacher. Occasionally this may include assistance from the school’s nurse and support team (e.g., nurses, psychologist, building administrator.) Problems that cannot be resolved through discussion with the classroom teacher should be discussed with the principal. Only after attempts to resolve the problem at the school level have been exhausted does the central administration become involved in a problem relating to an individual student. PARENT-TEACHER ORGANIZATIONS (PTO) Each Shaker school has a PTO, which is engaged in a wide variety of activities that are intended to complement and enhance the academic program and build community. PTO Council is the District-wide umbrella organization. All Shaker parents and guardians are automatically enrolled as members of the PTO at no charge. Parents are actively involved, serving as volunteers to help students, providing funds for special programming and equipment, publishing school newsletters, accompanying field trips and acting as room parents. The PTO welcomes all parents, guardians, caregivers, grandparents and other family members who want to become involved. Although some PTO activities occur during the school day, there are many volunteer opportunities for parents who have other daytime obligations. Parents/guardians should contact the school’s PTO officers for more information. PTO representative rosters are available on each building’s PTO web page. Further information is available at shaker.org/PTOCouncil.aspx.
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FOR ALL FAMILIES
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FOR ALL FAMILIES
BE SAFE Members of the school community are expected to protect the safety of themselves and others, and to report any situation that is unsafe. For your student’s safety, the school must have the most current contact information at all times. If there is a change of address, phone number, e-mail address or emergency information during the school year, the Registration Office should be notified immediately at 295-4321 or morris_g@shaker.org. Families who move within the District will be required to provide documentation of their new address. Parents who anticipate being out of town or otherwise unavailable must provide the school office with the name and telephone number of the person in charge, as well as telephone numbers where the parents can be reached in case of emergency.
GETTING TO & FROM SCHOOL Students may walk to and from school, be driven, ride a bicycle, or, if eligible, ride a school bus. Parents should make certain their students do not arrive at school too early, because there is no supervision in the schools or on the playgrounds prior to the start of the school day. BUS TRANSPORTATION Students in grades PreK-8 who live more than a mile from the school are assigned bus transportation. Students with special needs may also be assigned transportation regardless of distance from school. Information regarding the time and location of the student’s bus stop is mailed to his/her home before the start of the new school year. All students riding the school bus are to adhere to the following general guidelines: • The bus driver is in complete charge of operating the bus, and will assign seats as needed. • Students are to line up on the sidewalk at the designated stops and board the bus in an orderly fashion. • All riders must be properly seated. No loud talking or disorderly conduct is permitted. • Regular bus riders who plan to walk home or visit a friend in the walking area must provide written parental permission to the school office. To ensure the safety of all, students must: • Load and unload in an orderly manner. • Remain seated while the bus is in motion. • Keep noise to a minimum. • Be silent when the dome lights are on. • Not open windows without the driver’s permission. • Not hang or throw anything out the windows. • Not eat, smoke, litter or throw items on the bus. • Respect the driver by following his/her directions. At the bus stop and boarding area students must: • Not litter, damage or mark property or bus. • Wait for the bus on the sidewalk. • Be courteous to others both on and off the bus.
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Cross the street only in front of the stopped bus when the driver gives the signal. Not bring food or beverages on the bus loading area.
Students may not ride a different bus unless absolutely necessary. Any change must have pre-approval of their principal’s office. If a child is going home with a friend after school, the teacher and building principal must be notified in writing. This note must include the date, the friend’s name and transportation details. Arrangements should be completed in advance. WALKING TO SCHOOL SAFELY • Walk on the sidewalk, rather than in the street. • Use crosswalks. • Obey the directions of crossing guards. DRIVING A STUDENT TO SCHOOL • Students should be dropped off on the side of the street closest to the school. Students are not permitted to run across the street. • Students may not be dropped off or picked up in the bus area or school’s parking lot. • School driveways or parking lots may not be used to turn cars around. BIKING TO SCHOOL Biking to school is a family decision and does not take the place of our bus transportation program. Bicycle racks are available at every school. When deciding if biking is appropriate for your student, please consider the following: • Distance from school • Adult crossing guards at intersections on your student’s route • Amount of books and other school materials being transported • Weather conditions, especially those causing slippery sidewalks • Maturity and judgment of your child The law requires bike riders to wear helmets. Those under the age of 14 must ride on the sidewalk. HIGH SCHOOL STUDENTS Bus transportation is not provided for students in grades 9-12, with the exception of those with special needs. High School students may walk, bike, ride RTA, or drive to school. • Bike racks are provided. Be sure to lock your bike. • Reduced-fare RTA passes are available in the High School office. • Students who choose to drive should be aware that parking on and near the campus is limited. Allow plenty of time. • Students may not park in designated faculty parking areas or in lots at Onaway, Woodbury or the Administration Building. • Drivers must observe speed limits and all traffic/parking regulations on and around the campus. • Illegally parked cars may be ticketed or towed.
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FOR ALL FAMILIES
VISITORS •
All visitors, including parents and volunteers, must report to the school office or security desk immediately upon entering the school to sign in and obtain a visitor’s pass. This procedure is strictly enforced by the Shaker Heights City School District for the safety and security of our students.
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Visitors may be required to provide a photo ID.
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Students from other schools are not permitted to visit classes during the school day. Exceptions may be made, at the principal’s discretion, for families who are considering sending their child(ren) to the school or in other special situations.
EMERGENCY PREPAREDNESS The Shaker Heights City School District has a Critical Events Plan, which has been developed with the assistance of the Shaker Heights Fire and Police Departments. Specific procedures are in place for evacuation, lockdown, shelter-in-place (with food and water supplies) and early dismissal. The exact protocol used would depend on the nature of the threat or event, and would be determined in consultation with safety officials. In the unlikely event of an emergency, the District will need help to keep phone lines open for communication with emergency personnel. Therefore, we recommend that parents/guardians log onto shaker.org, if possible, or tune in to local radio or television news for information and updates. EMERGENCY CLOSINGS & SCHEDULE CHANGES In the event of a school closing, early dismissal, or delayed opening, parents will be notified through the following means if possible: • • • • • •
news media e-mail automated calls text messaging to those who have opted in for the service the District website, shaker.org social media • Twitter: @ShakerSchools • Facebook: facebook.com/ForShakerSchools
Power or internet outages could affect one or more of these systems, so it is best to monitor more than one. During emergency situations, such as severe storms, the children may be kept at school until it is safe to dismiss them. Parents and media outlets will be notified. If schools close during the school day: • Shaker Heights High School students will be dismissed with the usual end-of-day procedures. • Shaker Heights Middle School students will be dismissed with the usual end-of-day procedures. District buses will transport the students using the regular bus routes, or students may choose to remain at the school for parental pickup. • Students in grades K-6 will remain in the school building until picked up by an authorized adult. All families should have a plan so that children know what to do if they should arrive home and parents/ guardians are not there. Arrangements should be made with a trusted friend, neighbor or relative to look after any child who should not be at home alone. Children should know in advance what to do.
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A delayed opening procedure may be used on days when weather or road conditions make it inadvisable to start school at the usual time, but it is possible to open in conditions improve. Delayed opening means a two-hour delay in school starting times and morning bus runs. See the detailed schedule below. Delayed opening may be used when the forecast calls for severe conditions in the early morning, improving by mid-morning. Parents and staff will be notified of a delayed opening the night before if possible, and by 5 a.m. at the latest. Notification will be made through the usual channels: automated phone calls, text messaging, e-mail, website, Twitter, Facebook and TV stations. Parents should become familiar with the delayed-opening protocol and develop a family plan so that children will be safe at home and en route to school on delayed-opening days. Your family’s plan will vary depending on your family circumstances and the maturity of your children. SHAKER HEIGHTS CITY SCHOOL DISTRICT DELAYED OPENING PROCEDURES All faculty and support staff
• Report at normal time , unless otherwise notified by your supervisor
PreK Blended (Half-Day PreK)
• Morning session canceled • Afternoon session proceeds on normal schedule
K-4 (plus Shaker’s First Class*)
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Morning bus pickup 2 hours late at the normal location School starts at 11:05 a.m. Afternoon dismissal as usual Report to homeroom
Woodbury
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Morning bus pickup 2 hours late at the normal location School starts at 10:25 a.m. Afternoon dismissal as usual Report to homeroom
Middle School
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Morning bus pickup 2 hours late at the normal location Afternoon dismissal as usual School starts at 10 a.m. Report to 1st period class
High School
• School starts at 10:05 a.m. • Report to 1st period class • NOTE: If a delayed opening occurs on a Tuesday, students should report at 10:05 a.m. • Afternoon dismissal as usual
Shaker students attending out-ofdistrict schools
• Morning bus or van pickup will be 2 hours later than usual • Afternoon schedule as usual
SHHS students attending out-ofdistrict vocational education/ career tech at Cleve. Hts. High
• Report to Shaker Heights High School at 10:05 a.m. • Afternoon schedule as usual
High School students attending CEVEC
• Students will be picked up 2 hours later than usual and taken directly to the High School, where they will remain through the morning. • Afternoon schedule as usual
Non-public school students
• Morning bus pickup 2 hours late at the normal location • Afternoon schedule as usual
*Shaker’s First Class follows the K-4 schedule but Shaker transportation is not provided, per normal
continued on next page 13
FOR ALL FAMILIES
DELAYED OPENING
FOR ALL FAMILIES
Field trips
• Canceled
Breakfast
• Not served
Lunch
• Served on normal schedule
After-school activities and conference period
• Proceed as scheduled
Before & after school child care operated by Shaker Recreation (K-6)
• Operates on normal schedule • Breakfast as usual
Child care centers transporting children to Shaker schools
• Transport 2 hours late; see starting times above Updated 6/16
SAFETY DRILLS Throughout the school year, fire, tornado and lockdown drills are conducted on a regular basis. The procedures are posted in each classroom and reviewed regularly. Safety procedures must be followed without exception. FIRE & EMERGENCY DRILLS •
Fire drills are held monthly.
•
Students must evacuate the building for drills in an orderly and quiet manner, and must follow all directions given by teachers or other school personnel. Students who are not in their classrooms during an alarm are to leave the building by the nearest exit and rejoin their class outdoors.
•
Ordinance Number 7041 of the City of Shaker Heights makes it a misdemeanor for anyone convicted of failure to evacuate a public building during a fire or emergency drill.
•
Any student activating a false alarm could be subject to expulsion proceedings.
TORNADO DRILLS •
Tornado drills are held regularly in the spring.
•
Students must follow the instructions of staff members in moving to a safe place.
LOCKDOWN DRILLS •
Lockdown drills are conducted at least once per year.
•
Hallways and other open areas are cleared, and students and staff are secured in classrooms.
•
Silence is required during lockdowns and lockdown drills. Students and staff members MUST silence cell phones and refrain from talking. Text messaging is permitted, but should never be used to spread rumors or speculation.
•
In the event of a real lockdown, parents will be notified via automated calling, text messaging, e-mail, news media, and the Shaker Heights Schools website (shaker.org) if circumstances permit.
•
So that the work of safety forces is not compromised, parents are asked not to come to the school and surrounding area until the police have given the all-clear signal.
14
GENERAL SAFETY TIPS FOR FAMILIES
•
His/her full name, telephone number, including the area code and complete address, including the city and state.
•
How to make both a local and long distance phone call and how to use the 911 emergency number.
•
That a stranger is someone a child doesn’t know well. Children should learn to tell parents/ guardians about strangers they meet or anyone who asks them to keep a “secret.”
•
Never to go into anyone’s home without a parent’s/guardian’s permission. Children need to know whose homes they can enter.
•
That they should never get into anyone’s car, unless parental approval has been given. Also, children should not go near a car if a stranger is calling them.
•
That they should walk with and play with others. A child who is part of a group is less vulnerable.
•
That it is okay to say “no.” Every adult doesn’t have authority over children — especially if that person wants children to do something they have been taught is wrong.
•
That no one has the right to touch them or make them feel uncomfortable. If someone does attempt to touch them, they should tell their parent/guardian immediately.
•
What to do if someone is following them. They should go to a place where there are other people, to a neighbor’s home or into a store. They should ask for help and should not try to hide.
•
That if for any reason they are left at home unsupervised, children should never tell anyone over the telephone that they are alone. The same applies to answering the door when home alone. Children should know a family member or a neighbor to call if someone tries to get into the house or if there is an emergency.
•
To wear a properly fastened seat belt when riding in a car, in accordance with state law, and a properly fitted helmet when riding a bicycle. The City of Shaker Heights requires cyclists to wear helmets.
•
When to yell “HELP!”
HEALTH & MEDICAL CONCERNS THE SCHOOL NURSE A nurse is always on call in the event of injuries or illnesses during school hours. School Clinic Phone Numbers Boulevard
295-4023
Onaway
295-4083
Fernway
295-4042
Woodbury
295-4155
Lomond
295-4060
Middle School
295-4112
Mercer
295-4073
High School
295-4237
ILLNESS If a student becomes ill during school hours, parents are contacted at the emergency contact numbers provided to the District at the beginning of the school year. Therefore, it is extremely important that you notify the Registration Office (295-4321 or morris_g@shaker.org) of any changes in phone numbers during the course of the year.
15
FOR ALL FAMILIES
All parents/guardians should review basic safety and security guidelines with their child/children in order to ensure that the child knows:
FOR ALL FAMILIES
A student should stay home until he/she is adequately treated or symptoms have subsided for: diarrhea, inflamed or discharging eyes, earache, constant cough, discharging ears, nausea or undiagnosed skin rash. A student must be free of fever for 24 hours before returning to school. REQUIRED IMMUNIZATIONS The Ohio Department of Health has established minimum immunization requirements for school children. These immunizations may be obtained through the student’s pediatrician, health clinic or family doctor and must be completed before a child is enrolled in school. Clinic referrals are available from the Shaker Heights Health Department, 491-1480. For a complete list of current immunization requirements, parents/guardians may contact the school nurse or the Registration Office. ALLERGIES In the interest of the student’s safety and health, the school expects parents to inform the school nurse of any allergies, especially those that may cause life-threatening reactions. Consultation with the parents and possibly the physician may be necessary to ensure that a plan is in place to properly care for the student in the event of a reaction. The parent is responsible for keeping the school nurse informed of any reactions or changes in the student’s medications or plan of care for a reaction. MEDICATION AT SCHOOL A school nurse or principal or his/her designee may administer medication—prescription and/or over-thecounter medicine—during school hours to students in his/her school according to the following guidelines. 1. The Permission for Medication form must be completed by the child’s health care provider and child’s parent/guardian. If the medication is for asthma, an Asthma Action plan must also be completed. The forms are available from the school office, the school nurse, and on the District website, shaker.org. The completed forms are to be given to the school nurse before the medication can be given. A new form must be completed each school year and/or if a medication dosage is adjusted. 2. The medication must be brought to school by a parent/guardian in its pharmacy-labeled container. Ask the pharmacist for an extra labeled container for school if needed.
BE RESPECTFUL Members of the school community are expected to contribute to a positive learning environment by treating all people and property with respect. This includes: •
Using respectful language with children and adults
•
Resolving differences in a peaceful manner
•
Respecting the authority of staff members
•
Cleaning up after oneself
•
Taking care of school and personal property
•
Treating visitors (including substitutes) considerately
16
COMMITMENT The District and the Board are committed to providing a safe, positive, productive, and nurturing educational environment for all students. Harassment, intimidation or bullying on the basis of gender, disability, race, sexual orientation, ethnic/national origin, or religion in all school environments (academic, extracurricular, school sponsored activities and school buses) is strictly prohibited. The prohibition includes both student-on-student and staff-on student. Retaliation against a person reporting alleged harassment, persons participating in the investigation or in related proceedings is also prohibited. The fact that the alleged harasser and the victim are members of the same protected class will not preclude the District from investigating an incident in order to determine whether harassment has occurred. The District requires that all staff promptly report incidents of harassment using the established procedure. Staff is also required to intervene to stop the harassment unless circumstances are of a dangerous nature. Students are encouraged to immediately report incidents of harassment/bullying. However, intentional false reports of harassment/bullying will result in disciplinary action. Inappropriate behavior can be verbal, physical, or written. Examples of inappropriate behaviors include aggressive behavior, racial slurs, offensive written communication or graffiti, electronic acts (cyberbullying), teasing based on religion, race or disability, violence in a dating relationship etc. These prohibited behaviors extend to both peer-to-peer and staff-to-student conduct on school grounds (hallways, classrooms, common areas etc.), at school sponsored academic and extracurricular activities (sports events, clubs, field trips etc.) and on school buses. DEFINITION OF HARASSMENT/BULLYING As defined in Ohio Revised Code, harassment, intimidation, or bullying means any intentional, written, verbal or physical act that is student-on student or staff-on-student (on school grounds, at school sponsored academic and extracurricular activities and on school buses) more than once, and the behavior causes mental or physical harm and is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student. This includes cyberbullying (electronic acts) and violence in a dating relationship. However, inappropriate behavior does not have to include intent to harm, be directed at a specific target or involve repeated incidents to be considered harassment and prohibited by District policy. The District will investigate formal and informal complaints. COMPLAINT PROCEDURES Forms Students, classified staff, parents/guardians or community members can make a formal complaint of alleged incidents using the Student Incident Form that is available in all building offices. Faculty who become aware of incidents need to complete the Student Incident Form, complete an initial investigation and return it to the assigned school administrator as soon as possible. Administrators will complete the Investigation Form if the situation warrants additional attention.
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FOR ALL FAMILIES
HARASSMENT, INTIMIDATION, & BULLYING POLICIES & PROCEDURES
FOR ALL FAMILIES
Administrators Assigned Listed below are the administrators assigned to receive and investigate reports of harassment/bullying. Administration Building Terri Breeden (all schools) Assistant Superintendent breeden_t@shaker.org 216-295-1400
Mercer Elementary J. Lindsay Florence, Principal florence_j@shaker.org 216-295-4070 Onaway Elementary Eric Forman, Principal forman_e@shaker.org 216-295-4080
Marla Robinson Chief of Staff/Title IX Lead Coordinator robinson_m@shaker.org 216-295-1400
Woodbury Elementary Danny Young, Principal young_d@shaker.org 216-295-4150
Boulevard Elementary Neal Robinson, Principal robinson_n@shaker.org 216-295-4020
Middle School David Glasner, Principal glasner_g@shaker.org 216 295-4100
Fernway Elementary Christopher Hayward, Principal hayward_c@shaker.org 216-295-4040
High School Jonathan Kuehnle, Principal kuehnle_j@shaker.org 216 295-4200
Lomond Elementary Carina Freeman, Principal freeman_c@shaker.org 216-295-4050
PROCEDURE •
Each building will establish a designated location in the assigned administrator’s office for collections of reports of alleged harassment. All staff will be made aware of this location.
•
All school personnel must report alleged student-on-student or staff-on-student harassment based on sex, gender, disability, race, ethnic/national origin and religion using this established procedure and specifying if the incidents are verbal, physical, cyber etc.
•
School personnel must receive or witness reports or information about harassment incidents regardless of whether the incidence is verbal, physical or other.
•
Students are encouraged to report alleged incidents immediately to a staff member.
•
Faculty receiving a complaint will address the situation with the student(s) within 24 hours, investigate the situation, complete the Student Referral Form and promptly return it to the designated location for administrator review.
•
Students, parents/guardians or community members may complete the Student Incident Form (available in all school offices) or speak directly to an administrator or teacher.
•
Any forms received by the office will immediately be placed in the designated file located in the assigned administrator’s office
•
Administrators will review all complaint forms within 24 hours of receipt and begin plans for investigation using the Investigation Form.
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Administrators will begin plans for investigation within 24 hours of receiving a verbal complaint and complete the investigation and reporting to the required parties within three weeks.
•
Persons reporting an anonymous complaint or requesting confidentially or no action to be taken on the part of the District, will be informed that the ability of the District to respond may be limited. They will also be informed that Title IX and Section 504 prohibit retaliation and that the District takes steps to prevent such retaliation.
•
Anonymous complaints will be reviewed and reasonable action taken to the extent that such action does not disclose the source and is consistent with due process rights. These complaints will be reviewed by the assigned administrator within 24 hours.
•
At any time a complainant may choose to file a complaint with OCR. Office of Civil Rights U.S. Department of Education 1350 Euclid Ave. Suite 325 Cleveland, Ohio 44115 Telephone: (216) 522-4970 Facsimile: (216) 522-2573
Investigation Procedure 1. When hazing and/or bullying is based on race, color, national origin, sex, (including sexual orientation and gender identity)or disability, and the behavior creates a hostile environment, the hazing and bullying investigation is suspended while the applicable nondiscrimination grievance procedures are implemented. 2. Faculty receiving a report of harassment/bullying will begin an investigation within 24 hours of receipt of a complaint. A. The Student Referral Form will be used to document investigation process. B. At conclusion of investigation, a copy of the Student Referral Form will be placed within 24 hours in the designated area for administrative review. 3. The administrator assigned will review the form within 24 hours and make a determination whether additional action is needed. A. If no additional action needed, the form will be filed by the student’s last name in a confidential file. B. If further action is needed, the investigation will begin within 24 hours 4. In situations where the administrator receives the complaint, an investigation will begin within 24 hours. 5. The investigation will include: establishment of an investigations team; interview of alleged victim, alleged perpetrator and witnesses; summary of allegation; outcome of investigation; disciplinary action; plan to prevent reoccurrence or new harassment; referral to law enforcement (if applicable) and written notification to custodial parents of students involved. 6. Administrators assigned will use the Investigation Form to document the investigation process. A. To ensure a reliable and impartial investigation, the investigation team will represent race and gender as appropriate and interviews will be conducted with victim(s), alleged perpetrator(s), and witnesses . B. A preponderance of evidence will be used to substantiate harassment.
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FOR ALL FAMILIES
•
FOR ALL FAMILIES
7. Disciplinary action will be taken as determined appropriate and consistent with due process rights. A. A preponderance of evidence will be used to substantiate harassment. B. Remedial action may also include nondisciplinary strategies that assist in redirecting the inappropriate behaviors. 8. A plan will be developed to stop, remedy, and prevent recurrence or the occurrence of new harassment for the victim or other persons who participated in the incident or the investigation. Notification Procedure 1. Written notice will be given to: A. custodial parents/guardians of students involved in the incident B. students who are 18 years of age older or C. parties filing the complaint if different than listed above. 2. Appropriate staff will be apprised of the outcome of the investigation. 3. A copy of the Investigation Form and all attached documentation will be sent to the Assistant Superintendent for Elementary Education or the Assistant Superintendent for Secondary Education. Record Keeping Procedure 1. Assigned administrator will establish a confidential file location for completed harassment reports in his/her office. 2. These records should be kept as follows for a minimum of three years from the date of the report of alleged harassment. Annually between the end of the school year and June 30 the records in confidential files will be reviewed to determine those that will be retained. A. Records retained for fourth grade students will be forwarded to the grade 5-6 building by June 30. B. Records retained for sixth grade students will be forwarded to the middle school by June 30. C. Records retained for eighth grade students will be forwarded to the high school by June 30. D. Records of graduates will be retained for the three-year period based on the date of the report of the incident even if the student has graduated. 3. Staff completing the Student Referral Form will attach all pertinent information after initial investigation. A. Keep one copy in a confidential secure file. B. Return one copy with attachments to the administrator assigned in the designated location. C. Administrator assigned will file these forms in a confidential secure file by student last name. 4. Administrator assigned will attach all pertinent information to the Investigation Form, such as witness statements, custodial parental/guardian notification letters, etc. A. These forms will be filed in a confidential file in the administrator’s office by student last name for both the victims and the perpetrators. B. One copy of the Investigation Form will be sent to the appropriate assistant superintendent. 5. Assistant superintendents will keep copies of Investigation Reports in a confidential secure file in alphabetical order by student’s last name. 6. Each assigned administrator will keep track of the number of verified incidents of harassment.
20
Student Instruction
2. Individual buildings may choose to notify students at the beginning of the year in appropriate groups such as all third graders, all high school freshmen etc. 3. Throughout the year policies will be reviewed with students by all staff members as needed. Prevention Program 1. The Response to Intervention Program is adopted Districtwide in all buildings to provide behavior supports to all students. 2. International Baccalaureate Program Learner Attributes are adopted Districtwide that guide the interaction and overall climate in the buildings. 3. Annual student climate surveys in grades 4-12 given in spring will include additional questions on bullying, and results incorporated in student activities the next school year. Staff Training 1. In August of each year the administrative staff will review and update the Anti-harassment/ Bullying Policies and Procedures. 2. New teachers will be in-serviced on the District Policies and Procedures during orientation. 3. At the beginning of each school year, a faculty meeting in each building will be dedicated to the review of our District Policy and Procedures. 4. Annually a review session will be conducted for classified staff including secretaries, bus drivers and custodial workers at the November in-service day. 5. Substitute teachers will receive a written copy of Anti-Harassment/Bullying Policies and Procedures at orientation. 6. Annually all employees will take an online course on Bullying Prevention through Public School Works.
DRESS & GROOMING Appropriate dress and grooming enhance school safety, improve the academic environment, promote good behavior, and eliminate unnecessary distractions from learning. •
Students are expected to dress comfortably so that they feel free to enjoy physical education, recess and art classes without worrying about their clothing.
•
Students should come to school dressed for the weather, including boots, snowpants, gloves, hat and coat when appropriate. Except in very severe weather, students spend approximately 25 minutes each day in outside activities.
•
All students need a suitable pair of gym shoes for physical education classes and some kind of covering (e.g., an adult’s old T-shirt) for art classes.
•
Clothing must be appropriate to the activities for which it is to be worn.
•
Clothing, shoes and accessories may not create unusual safety or health hazards to the wearer or others.
•
Clothing and accessories may not distract from the educational process.
•
Clothing may not cause damage to school property or cause damage to personal property.
•
No “sagging” pants will be permitted.
•
No clothing that exposes undergarments and/or private body parts is permitted.
•
Hats, scarves, bandanas, sweatbands or other headwear may not be worn in the building, except for approved religious reasons. 21
FOR ALL FAMILIES
1. At the beginning of each school year all faculty will discuss the District policy regarding antiharassment/bullying in age appropriate language.
FOR ALL FAMILIES
•
No clothing and/or accessories that promote drugs, alcohol, tobacco, sex, violence or that violate the schools’ harassment policy is permitted.
•
Footwear must be worn on school grounds.
•
Students may not wear hoods, sunglasses or other accessories that limit identification.
The school administration reserves the right to determine what is appropriate appearance and dress. Students whose dress or grooming is inappropriate will be asked to make the necessary adjustments to their dress and return immediately to class. If a student refuses to cooperate, a parent contact will be made and disciplinary action may be taken.
BE RESPONSIBLE ATTENDANCE There is a strong link between attendance and achievement. Therefore, to ensure the best possible education, remember the following: •
It is the student’s responsibility to attend classes.
•
It is the parent’s responsibility to notify the school when the student will miss classes.
•
It is the parent’s responsibility to inform the Registration Office (295-4321) of changes in telephone numbers, addresses and names of legal guardians.
•
It is the school’s responsibility to excuse students who miss classes because of field trips and other special school-related activities.
•
It is the school’s responsibility to provide a high-quality education and the student’s responsibility to work to take advantage of that opportunity.
REPORTING ABSENCES •
If a student is going to be late or absent, the school’s attendance office must be called ahead of time, or a signed note must be brought in.
•
The Board of Education approves absences as excused for the following reasons: personal illness, illness in the child’s family necessitating the presence of the child, student needed at home to perform work necessary and exclusively for parents or legal guardians for a limited period of time when approved by the Superintendent (applies to students over 14 years of age only), death in the family, quarantine for contagious disease, observance of religious holidays consistent with a student’s truly held religious beliefs, traveling out of state to attend a Board-approved enrichment activity or extra-curricular activity (applies to absences of up to 24 school hours), college visitation, absences due to a student’s placement in foster care or change in foster care placement or any court proceedings relating to their foster care status, absences due to a student being homeless, or as determined by the Superintendent. A parent or guardian must call the school to report absences. Whenever possible, requests for a special absence for personal or family reasons should be presented in writing at least five days in advance. Attendance Phone Numbers Boulevard Fernway Lomond Mercer
295-4020 295-4040 295-4050 295-4070
Onaway Woodbury Middle School High School
22
295-4080 295-4158 295-4106 295-4203
EARLY DISMISSAL
If a student becomes ill during school, he/she must report to the school nurse, to a counselor or to an administrator, who will help make the necessary arrangements to leave school. A teacher may sometimes excuse a student from regular class attendance for a specified length of time to work on an independent study project. Such a project must be related to the particular course and include specific goals and objectives, as well as provisions for periodic and final evaluations. TARDINESS Students who are tardy to school must report directly to the school office. Students are either “tardy excused” or “tardy unexcused.” To be excused, a student must have a written note or phone call from a parent stating the reason for the tardiness. Legitimate excuses are consistent with other excused absences including (personal illness, quarantine for contagious disease, death of a relative, illness in family, religious holiday, or any other excused absence in "Reporting Absences"). Reasons such as oversleeping or missing the bus are not acceptable even if accompanied by a note from a parent. Unexcused tardy students will be issued an admittance pass in the office. Habitual unexcused tardies may result in disciplinary action.
ELECTRONIC DEVICES Cell phones must be turned off and put away during school unless otherwise instructed by a staff member. Electronic equipment, such as music players, electronic games, laser pointers, tablets, etc., is not permitted. If a student uses a cell phone or other electronic device during the school day without authorization, it may be confiscated and held in the office until claimed by a parent/guardian. Misuse of electronic devices or violation of digital citizenship guidelines below may result in disciplinary action, including suspension or expulsion. The school is not responsible for loss or theft of cell phones or other personal property. DIGITAL CITIZENSHIP When using technology devices, both at school and at home, students must: •
Be responsible and safe users of any technology tool.
•
Support others by being respectful in talking to and working with them.
•
Not initiate or participate in online bullying, including forwarding messages and supporting others engaging in inappropriate actions.
•
Report to an adult if the student feels unsafe or uncomfortable online or sees a friend being unsafe or being made to feel uncomfortable by others.
When using any technology device at school, students must: •
Be responsible in the use of all technology tools.
•
Use technology as directed by teachers and for learning purposes.
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FOR ALL FAMILIES
If it is necessary for a student to leave school before the end of the school day (or before after-school obligations are completed), a written request must be supplied from parents or guardians. The written request should be brought to the school/attendance office before the start of school on the day the student is to be excused.
FOR ALL FAMILIES
•
Be responsible for the security of the device at all times.
•
Keep themselves and fellow students safe by: •
Not giving out personal information online.
•
Protecting passwords and access information.
•
Guarding against cyberbullying.
•
Credit the intellectual property of others when used in school work.
•
Think critically about the information found online to determine the reliability of that information.
•
Talk to a teacher or another adult if: •
Help is needed online.
•
The student comes across sites that are not suitable.
•
Someone writes something that causes discomfort or asks for private information.
•
The welfare of other students at the school is being threatened.
When in a testing situation: •
No electronic devices are to be used or accessible in a testing situation unless instructed by the teacher or proctor. If a student does have a device in a test situation, it may be confiscated and the test score may be negatively affected.
When using any mobile device as a phone, students will: •
Keep the phone on silent, answering or placing calls and messages outside of class time unless specified for learning purposes.
•
Protect the privacy of others by not posting information about another person.
When using any device as a camera or recorder, students will: •
Take photos and record sound or video only when it is part of a class or lesson.
•
Seek permission from individuals involved PRIOR to taking photos/videos or recording audio.
•
Seek written permission from individuals involved PRIOR to publishing or sending photos, audio or video to anyone else or to any online space.
•
Be respectful in talking and working with others online.
•
Seek teacher permission before uploading any content to public websites.
Specific violations include the following: •
Using District technology including, but not limited to, school-issued email, for purposes other than those necessary to fulfill curriculum requirements
•
Using account credentials (username/password) of another student or of a staff member to gain access to the District’s local area network, technology systems or any cloud-based service (e.g. Google Apps).
•
Circumventing District technology safeguards (e.g. internet content filter) via methods including, but not limited to, the use of Virtual Private Network (VPN) or Internet proxies.
DISCIPLINARY ACTION Disciplinary action may become necessary as a result of student misconduct, misbehavior or truancy. Initially an attempt will be made toward resolution between the appropriate parties. However, the case may be referred to the principal, who may take disciplinary action. Disciplinary action
24
•
Interfering with a teacher’s conducting of a class or intentionally defying the valid authority of supervisors, teachers or administrators.
•
Using vulgar language.
•
Causing or attempting to cause damage to school property, or stealing or attempting to steal school property.
•
Causing or attempting to cause damage to private property, or stealing or attempting to steal private property.
•
Possessing and/or using weapons. Under federal and state law, and Board of Education policy, students who bring guns or knives to school are subject to expulsion. This includes small pocket knives and look-alike weapons.
•
Possessing, using, distributing and/or selling tobacco, drugs, drug paraphernalia, or alcohol. This includes counterfeit or look-alike substances.
•
Misuse of electronic devices or violation of the digital citizenship guidelines may result in disciplinary action, including suspension or expulsion.
•
Intimidating or causing physical harm to others.
•
Failing to adhere to the consequences of a wrongdoing.
•
Violating Board of Education policies or school rules and regulations.
•
Indecent action.
The complete Policies and Procedures of Behavior and Discipline Governing Students’ Rights and Responsibilities appears in the back of this handbook and is available on the website at shaker.org.
COMMUNITY RESOURCES The schools work closely with several other organizations that provide services to children and families. Some of these are listed below for your information. SHAKER HEIGHTS RECREATION DEPARTMENT Thornton Park 3301 Warrensville Center Road 44122 491-1295, shakeronline.com The Shaker Heights Recreation Department, a unit of City government, is committed to building stronger neighborhoods through programs, services and events that focus on the intangible benefits of recreation. School-Age Child Care Program For more information about school-age child care offered by the Shaker Heights Recreation Department, visit shakeronline.com/city-services/school-age-care or call 216-491-1295. FAMILY CONNECTIONS AT SHAKER FAMILY CENTER 19824 Sussex Road 44122 921-2023, familyconnections1.org Family Connections is dedicated to parents with children birth through six years of age who want to build
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FOR ALL FAMILIES
may include: temporary or emergency exclusion pending investigation, in-school suspension, suspension, or expulsion from school. Students will be subject to these actions for any good and sufficient reason, which includes, but is not limited to, the following:
FOR ALL FAMILIES
strong relationships with their children and other families. Located within the Shaker Family Center building, the organization has supported families for over three decades with early childhood education, kindergarten readiness, parenting programs, and pre-school educational activities. SHAKER HEIGHTS YOUTH CENTER 17300 Van Aken Boulevard 44120 752-9292, shakerheightsyouthcenter.org The Shaker Heights Youth Center is an independent resource center for school-age youth and their families. The services include leadership development, mentoring, student assistance and other prevention services. SHAKER HEIGHTS PUBLIC LIBRARY Main: 16500 Van Aken Boulevard 44120 991-2030, shakerlibrary.org Bertram Woods Branch: 20600 Fayette Road 44122 991-2421, shakerlibrary.org The Shaker Library has an extensive collection of print, audio and online materials, programs for adults, children and teens, and computers for public use. BELLEFAIRE JCB School-based counselors from Bellefaire JCB provide support to students identified as “at-risk” in the schools. Bellefaire JCB staff works in conjunction with school staff to implement social skills and prevention education programs. In addition, Bellefaire JCB provides consultation, support and training to school staff. THE SHAKER HISTORICAL SOCIETY 16740 South Park Boulevard 44120 (216) 921-1201, shakerhistoricalsociety.org Founded in 1947, The Shaker Historical Society is a non-profit, educational organization committed to preserving the community’s history, educating students of all ages, and interpreting its collections for the benefit of residents and visitors alike. Students often visit the Historical Society for field trips. NATURE CENTER AT SHAKER LAKES 2600 South Park Boulevard 44120 (216) 321-5935, shakerlakes.org The Nature Center at Shaker Lakes conserves a natural area, connects people with nature and inspires environmental stewardship. The Nature Center has served the community for more than four decades with its dual purpose of preservation and education. Its goals have remained consistent, yet simple: to teach environmental education and to preserve the area’s important natural habitats — lake, stream, marsh, field, ravine and forest. Shaker students often visit the Nature Center for science field trips, and the organization offers many classes and activities for children and families.
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K-4 ELEMENTARY SCHOOLS Boulevard Elementary School Neal S. Robinson, Principal Elizabeth Day, Administrative Assistant 14900 Drexmore Road Shaker Heights, OH 44120 (216) 295-4020 (main/attendance) (216) 295-4019 (fax)
Lomond Elementary School Carina Freeman, Principal Nancy Jackson, Administrative Assistant 17917 Lomond Boulevard Shaker Heights, OH 44122 (216) 295-4050 (main/attendance) (216) 295-4016 (fax) Mercer Elementary School J. Lindsay Florence, Principal Jane Ng, Administrative Assistant 23325 Wimbledon Road Shaker Heights, OH 44122 (216) 295-4070 (main/attendance) (216) 295-4017 (fax) Onaway Elementary School Eric B. Forman, Principal Elizabeth Duffett, Administrative Assistant 3115 Woodbury Road Shaker Heights, OH 44120 (216) 295-4080 (main/attendance) (216) 295-4018 (fax)
27
K-4 ELEMENTARY
Fernway Elementary School Christopher C. Hayward, Principal Lorene Rider, Administrative Assistant 17420 Fernway Road Shaker Heights, OH 44120 (216) 295-4040 (main/attendance) (216) 295-4036 (fax)
GENERAL INFORMATION DAILY SCHEDULE Entry bell: 9:05 a.m. Students should not arrive before 9:05 a.m., as there is no adult supervision. In some schools, students who eat a school breakfast are permitted to enter the building before 9:05 a.m. Please check with your building administrator if your student eats a school breakfast. Classes begin: 9:15 a.m. Dismissal: 3:25 p.m.
K-4 ELEMENTARY
There is no supervision of children outside on the playground before or after school. Therefore, children should plan to arrive at school between 9:05 and 9:15 a.m. and to leave school promptly after dismissal. Children are not to remain at school for play after dismissal without first going home. K-4 students are not permitted to roller skate, roller blade, or skateboard to school. This is to ensure the safety of children and the security of their property. The school’s office hours are from 8:00 a.m. to 4:30 p.m. Teachers are in the building from 8:15 a.m. to 3:45 p.m.
ACADEMICS Information about the District’s curriculum is posted on shaker.org, and each K-4 school posts its International Baccalaureate Programme of Inquiry on its own web page. Teachers also provide an overview of the curriculum at the fall open houses. HOMEWORK As long as it is properly designed, carefully planned and geared to the development of the individual student, homework meets a real need and has a definite place in the educational program. It is not used for disciplinary purposes. The extent and type of homework given is decided by the classroom teacher within the framework of specific instructional plans. Homework is assigned to help the student become more self-reliant, learn to work independently, improve the skills that have been developed and complete certain projects, such as the reading of worthwhile books and the preparation of research papers. Home study assignments also afford a way for parents to acquaint themselves with the school program and their own children’s educational progress. The purpose of homework assignments is to: •
Reinforce lessons by practicing skills and repeating facts.
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Provide extensions of classroom assignments or work missed because of absence.
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Increase study time for completing a subject requirement.
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Enrich school units.
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Improve the ability to make meaningful connections and extensions of information.
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Assignments will often include: •
Reading books, both silently and aloud. (Students should read for 20-30 minutes each night.)
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Practicing math skills, spelling or vocabulary.
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Writing or journal activities.
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Constructing projects (puppets, dioramas, models, posters).
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Completing assignments started at school.
Parents can help students establish good study habits by: •
Establishing a time and a quiet place in which to do homework.
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Helping interpret directions.
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Fostering a sense of responsibility for completeness.
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Fostering pride in neatness, accuracy and a job well done.
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Limit the amount of time spent watching TV or playing computer games.
The Shaker Heights Schools use a variety of assessment measures to get an accurate and complete picture of each student’s progress, strengths and weaknesses. These include report forms, student-parent-teacher conferences, standardized tests, self-evaluation, portfolios and performance-based tasks. INTERNATIONAL BACCALAUREATE PRIMARY YEARS PROGRAMME All students in the grades K-4 benefit from the International Baccalaureate Primary Years Programme, which emphasizes student-led inquiry, hands-on learning, a global outlook and community service. In grade 4, students participate in the International Baccalaureate Student Exhibition, a student-led group project that involves researching and presenting on a topic within the International Baccalaureate Program of Inquiry. REPORT FORMS In grades K-4, students receive written evaluations three times during the year, usually in November, March and June. The report form details the critical learning objectives for the subject areas and includes a written narrative of the student’s progress and goals for the grading period. MEALS Breakfast is available every school day for $1.75. A beverage is included. The lunch period is approximately 50 minutes long, allowing time for eating and recess, under the supervision of adult aides. Students may bring lunch or purchase it at school for $3.00. Students should not bring beverages in glass containers. Available beverages include 2%, skim and chocolate milk. The cafeteria offers hot and cold selections that meet federal nutrition guidelines and have been approved by nutritionists at the Cleveland Clinic, with an emphasis on fresh ingredients. All selections are nut-free and no pork is served in the K-4, Woodbury and Middle schools. Menus are posted in the school cafeteria and on the District’s website at shaker.org. 29
K-4 ELEMENTARY
REPORTING STUDENT PROGRESS
The Food Service program uses a computerized, point-of-sale register system. Prepaid funds may be placed on the student’s account by check, cash, money order or online. Online payments are made through PayForIt.net, a secure, web-based payment processing system, which allows online payment of student activity fees and meal accounts. (Please see the Electronic Payment of Student Fees and Meal Accounts section for more information.) Free/reduced meal applications are available on the website shaker.org and in the school’s main office.
K-4 ELEMENTARY
To make the lunch period pleasant and orderly, the following rules apply: •
Lunch boxes and bags should be clearly labeled with the student’s name.
•
No pop or glass containers are permitted.
•
All food is to be eaten in the lunchroom or other designated area and may not be taken outside.
•
Parents may contact AVI Manager Amanda Schindley at 295-4342 or schindley_a@shaker.org to discuss any food allergies. Students with allergies should know what foods to avoid.
•
Students are expected to use appropriate table manners, to follow the school rules and directions of the lunch aides or other staff, and to clean up after themselves.
RECESS Except in severe weather, lunch recess is held outside. Parents/guardians should be certain to dress children properly for the weather. All playground equipment must be used properly as it is intended and under adult supervision. Children are encouraged to play cooperatively and constructively, using equipment provided by the school. No hard baseballs, hockey sticks or wooden bats may be used, and children may not bring skateboards, roller skates or roller blades to school. Tackle football and snowball throwing are not permitted. Children are welcome to use the playground after school and on weekends. Note: Pupils are to report home after school dismissal and then return to the playground if their parents approve. Parents should be aware that there is no adult supervision after school. LIBRARY MEDIA CENTER All students visit the library for regularly scheduled classes. They may also use the research and media facilities at other times during the week. Most books are lent on a one- or two-week basis depending on the individual school. A thoughtful way to celebrate birthdays is to present a new book in the student’s name to the library. The librarian will be glad to suggest titles. LOST & FOUND All supplies and outer clothing should be labeled with the child’s name. Items found around school are placed in the lost and found location. Periodically, items not claimed are given to a charitable organization. Children and parents are encouraged to search regularly for missing items at their school’s lost and found location.
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WOODBURY ELEMENTARY SCHOOL CONTACT INFORMATION
H. Danny Young, Jr., Principal Douglas Myles, Assistant Principal Patricia Rashid, Assistant Principal
Donna Segesdy, Administrative Assistant 15400 South Woodland Road Shaker Heights, OH 44120 (216) 295-4150 (216) 295-4158 (attendance line) (216) 295-4032 (fax) School Hours: 8:25 a.m. - 2:53 p.m.
School Office Hours: 8:00 a.m. - 4:30 p.m.
Teaching Staff Hours: 8:20 a.m. - 3:50 p.m.
DAILY BELL SCHEDULE
8:25 a.m....................... Entry bell 8:35 a.m....................... Late bell 8:48 a.m....................... Classes begin 2:53 p.m....................... Day ends 3:45 p.m....................... Late bus warning bell 3:50 p.m....................... Late bus departure
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WOODBURY ELEMENTARY
Mark Lenczewski, Guidance Counselor
ACADEMICS INTERNATIONAL BACCALAUREATE MIDDLE YEARS PROGRAMME All Woodbury students benefit from the International Baccalaureate Middle Years Programme, which emphasizes student-led inquiry, hands-on learning, a global outlook, and community service. FIFTH GRADE SCIENCE LAB/SIXTH GRADE PRODUCT DESIGN LAB All Woodbury students receive science instruction in their classrooms with their team-based science teacher. In addition, science teachers take their classes to the Science Lab for inquiry-based investigations and hands-on activities. Fifth Grade – Students benefit from exploring current concepts with a science specialist every other week. Sixth Grade – Students complete three (3) STEM-based projects throughout the year. Students implement the Engineering Process to create prototypes that solve problems.
WOODBURY ELEMENTARY
DIGITAL DESIGN All Woodbury students take a biweekly class in Digital Design in the school’s PC lab. This course is taught by a technology specialist. It is problem and project based learning. Design challenges all students to apply practical and creative thinking skills, explore the role of design in both historical and contemporary contexts, and to consider their responsibilities when making design decisions and taking action. ART All Woodbury students enrich their academic experiences through weekly art classes taught by specialists. Projects are thematic in nature and are selected to correspond to what is being studied in other subject areas such as Individuals and Societies and Language and Literature. A number of media and styles are covered including Zentangle, ceramics, painting and drawing. MUSIC Woodbury has an extensive music program. All students in grades 5-6 must take instrumental music. Students may opt to participate in orchestra or band. The music ensembles meet on a regular schedule during the lunch hour. Lessons are taught, free of charge, during music period. Additionally, students may take private lessons at their convenience to further enhance their musical skills. The music programs enjoy great success, which is evidenced in yearly concerts. PHYSICAL EDUCATION Woodbury students take physical education twice a week. Emphasis is placed on learning habits for lifelong health and fitness. Students are encouraged to explore, without fear of failure. Students learn the rules and skills for a number of activities, including tennis, soccer, lacrosse, football, dance, badminton and basketball. Students also take swimming for a three-week period three times a year in Woodbury’s indoor pool. Students should have the following items: • • • •
A pair of sneakers (to be left at school); A pair of sweat socks; A swim suit, towel and swim cap for the swimming units; and A bag for clothing.
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LIBRARY MEDIA CENTER In addition to an extensive collection of print materials for students’ research and pleasure reading, the library offers a computer mini-lab and online research resources. An enclosed instructional area provides a place for classes to meet and learn sophisticated research skills. HOMEWORK As long as it is properly designed, carefully planned and geared to the development of the individual student, homework meets a real need and has a definite place in the educational program. It is not used for disciplinary purposes. The extent and type of homework given is decided by the classroom teacher within the framework of specific instructional plans. Homework is assigned to help the student become more self-reliant, learn to work independently, improve the skills that have been developed and complete certain projects, such as the reading of worthwhile books and the preparation of research papers. Home study assignments also afford a way for parents to acquaint themselves with the school program and their own children’s educational progress.
Each Woodbury student is provided with a planner. It is a useful tool for keeping track of schedules, activities, daily assignments and project deadlines. Parents/guardians find that, by looking at the planner periodically, they have a better sense of what students are doing in school. Students are expected to use the planner on a daily basis. CLUBS & ACTIVITIES Enrichment and social activities are offered during the lunch hour or after school. These activities enhance student learning during or at the end of the school day – and help every child find a niche at Woodbury. A schedule of activities is posted on the Woodbury web page under Student Clubs.
GENERAL INFORMATION ARRIVAL & DEPARTURE/LATE DISMISSAL Students should arrive at school no earlier than 8:20 a.m. The doors open at 8:25 a.m. and normal dismissal time is 2:53 p.m. Students who walk are encouraged to go directly home from school because there is no outdoor supervision after the buses depart. Upon arrival at school in the morning, all students will report directly to their assigned doors and wait for the 8:25 a.m. entry bell. During extreme weather, students will be permitted to line up before bell time in their assigned halls. Teachers will meet students in the assigned areas. Exterior doors will be locked at 8:30 a.m. At dismissal, students will exit from the same assigned doors and proceed to their assigned buses. If buses have not arrived, students will line up in their assigned areas.
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WOODBURY ELEMENTARY
Monday through Thursday, average homework time, including individual reading time, should range from one to two hours per day (5 to 10 hours per week). This time range reflects differences in individual student study habits and pace. If, after an initial adjustment to school, a student routinely spends more than two hours per day doing homework, parents/guardians should contact the student’s teacher(s). This time framework does not include the additional practice time that might be necessary due to the instrumental music program. Typically, no homework is assigned on weekends except for individual reading and longer-term assignments.
For safety reasons and to avoid congestion, parents who bring students in their vehicle are asked not to drive into the parking lot. Students should be let out of the car on Woodbury Road or Parkland Drive. Again for safety reasons, students should not cross the street but should exit the car on the school side of the street. At dismissal, students should be picked up along Woodbury Road or Parkland Drive, as the buses are in line on South Woodland to receive students. Students who stay after school to participate in clubs or to complete assignments are dismissed at 3:50 p.m. Beginning in September, late dismissal buses are available to take students home Tuesday through Thursday, if they normally ride a bus. Students are expected to notify their parents, in advance, if they are going to be staying late at school. In unexpected situations students may call from the phone in the main office.
WOODBURY ELEMENTARY
MEALS •
Breakfast is available every school day for $1.75. A beverage is included.
•
The lunch period is approximately 50 minutes long, allowing time for eating and recess, under the supervision of adult lunch monitors.
•
During the recess period, students can go outside or participate in one of the many activities and clubs offered during lunchtime. The choices are given to students at the beginning of the year and a “Lunch Bunch” schedule is posted each week.
•
Students may bring lunch or purchase it at school for $3.00. Available beverages include 2%, skim and chocolate milk. The cafeteria offers hot and cold selections that meet federal nutrition guidelines, with an emphasis on fresh ingredients. All selections are nut- free and no pork is served in the K-4, Woodbury and Middle schools. Menus are posted in the school cafeteria and on the District’s website at shaker.org.
•
The Food Service program uses a computerized, point-of-sale register system. Prepaid funds may be placed on the student’s account by check, cash, money order or online. Online payments are made through PayForIt.net, a secure, web-based payment processing system, which allows online payment of student activity fees and meal accounts. (Please see the Electronic Payment of Student Fees and Meal Accounts section for more information.)
•
Free/reduced meal applications are available on the District website and in the school’s main office.
•
Lunch boxes and bags should be clearly labeled with the student’s name.
•
No pop or glass containers are permitted.
•
All food is to be eaten in the lunchroom or other designated area and may not be taken outside.
•
Parents may contact AVI Manager Amanda Schindley at 295-4342 or schindley_a@shaker.org to discuss any food allergies. Students with allergies should know what foods to avoid.
•
Students are expected to use appropriate table manners, to follow the school rules and directions of the adult lunch monitors or other staff, and to clean up after themselves.
STUDENT IDENTIFICATION CARDS All students attending the Shaker Heights schools are issued a photo identification card. This card will be used to check out library books and to purchase lunch. Lunch may still be purchased if students have misplaced or lost their card. Should students need a replacement card, they should inform their teacher or the main office. Lost cards must be replaced at the student’s expense.
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MESSAGES & DELIVERIES FROM HOME Students should bring with them to school all items that they will need each day. If students forget something, they may ask their teacher for permission to call home to ask a parent to leave the item at the security desk with the security guard. Staff will arrange to deliver the item to the student, and parents should not interrupt classes to deliver messages, articles, equipment or lunches. BOOKSTORE During the year, school supplies such as pencils, paper, spirals, tri-fold boards, locks and swim caps can be purchased from our bookstore. Instrumental music books can be purchased from the main office. LOCKS Combination locks (not key locks) are required. Students will need two locks, one for their classroom locker and one for their physical education locker during swimming.
Woodbury students who walk to school are permitted to use scooters to get to school as long as they get off the scooter once on school property. The scooter should then be carried in and placed inside the student’s locker. Students who live close to school may also ride bicycles. Students must wear helmets under Shaker Heights City ordinance. Bikes must be walked on school property. Electronic equipment, such as music players, electronic games, laser pointers, tablets, etc., is not permitted. These things can get broken or misplaced, or become distracting for other students. Note: If a parent deems it necessary, as part of a family’s safety plan, for a student to carry a cell phone, it must be turned off and put away during school hours unless otherwise directed by a faculty member. If a student uses a cell phone without authorization during school hours, it will be taken and returned to the parent. Also, for safety reasons, students should not bring hard baseballs. Tennis balls are permitted. Items that have been confiscated are held in the office until claimed by a parent/guardian. The school is not responsible for loss or theft of electronic equipment, sports equipment or bicycles. LOST & FOUND Students who misplace personal belongings may check the Lost & Found items located in a large section of the music storage area outside of the cafeteria. Valuables, including watches, wallets, jewelry, keys and money, are held in the school office. Items that are found in the gyms or locker rooms are often placed in the large wooden box just outside the physical education office. The school assumes no responsibility for lost or stolen items. FORGOTTEN BELONGINGS Students who forget to take belongings home with them at the end of the day may return to school before 4:30 p.m. and retrieve the forgotten item after reporting to the main office. After 4:30 p.m., it will be necessary to wait until the next school day to retrieve forgotten items.
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WOODBURY ELEMENTARY
PERSONAL BELONGINGS & BICYCLES
SHAKER HEIGHTS MIDDLE SCHOOL CONTACT INFORMATION
Miata Hunter, Principal Ryan Beaumont, Assistant Principal TBD, Assistant Principal
MIDDLE SCHOOL
Janell Parsons, Administrative Assistant 20600 Shaker Boulevard Shaker Heights, Ohio 44122 (216) 295-4100 (216) 295-4106 (attendance line) (216) 295-4129 (fax) School Hours: 8 a.m. to 2:51 p.m. Raider Time: 2:55 p.m. to 3:45 p.m.
SCHOOL DAY BELL SCHEDULE First Bell – 7:56 a.m.
Period Time
1 2 3 4 5 6 7 8 9 10 Raider Time
8:00-9:00 9:04-9:54 9:58-10:48 10:52-11:15 (L) 11:19-11:42 11:46-12:09 (L) 12:13-12:36 12:40-1:03 (L) 1:07-1:57 2:01-2:51 2:55-3:45 36
ACADEMICS COURSE SELECTION & PLACEMENT Language and literature, math and science are offered at varying levels of difficulty at Shaker Heights Middle School. Students and their parents are encouraged to consult the Shaker Heights Schools Academic Planning Guide to learn about the scope, sequence and difficulty of the courses. The guide is provided to all families through the District website, shaker.org/academicplanning. In general, students should maintain at least a C average to continue in an honors or advanced class. If the average is lower after the first quarter, the student, counselor, teacher and parents should assess the situation and consider whether it is in the student’s best interest to continue in the more challenging class or make a change. INTERNATIONAL BACCALAUREATE MIDDLE YEARS PROGRAMME
SCHOOL COUNSELING DEPARTMENT One of the services available to students is the School Counseling Department located in the main office area. Students are assigned to counselors by student last name. For the 2018-19 academic year, the student to counselor assignments are as follows: Last Name
Counselor
Phone
Email Address
A - G
Kristina Longino
295-4108
longino_k@shaker.org
H - P
Chamaine Abrams
295-4275
abrams_c@shaker.org
Kelly Anderson
295-4103
anderson_k@shaker.org
Q - Z
The school counselors can provide assistance in many ways, including: •
Planning a student’s academic program and schedule
•
Helping students take advantage of support services and other resources
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Helping resolve conflicts with fellow students and staff members
•
Listening to problems and offering sound advice
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Working with students individually or in groups to better adjust to their school and home environments
•
Acting as a liaison between the home and school
Students may make an appointment with their counselor or drop in. A teacher, administrator or parent may also refer students to their counselor. If assistance is needed and the assigned counselor is not available, students can feel free to ask another counselor for help. Parents are also free to contact the guidance counselors with questions during regular school hours.
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MIDDLE SCHOOL
All students at Shaker Heights Middle School benefit from the International Baccalaureate Middle Years Programme, which emphasizes student-led inquiry, hands-on learning, a global outlook and community service.
HOMEWORK As long as it is properly designed, carefully planned and geared to the development of the individual student, homework meets a real need and has a definite place in the educational program. It is not used for disciplinary purposes. The extent and type of homework given is decided by the classroom teacher within the framework of specific instructional plans. Homework is assigned to help the student become more self-reliant, learn to work independently, improve the skills that have been developed and complete certain projects, such as the reading of worthwhile books and the preparation of research papers. Home study assignments also afford a way for parents to acquaint themselves with the school program and their own children’s educational progress.
MIDDLE SCHOOL
Homework assignments may include problem-solving exercises, reading assignments, vocabulary work, phrase memorization in world language and writing assignments. Students are given longer lead time for reports, longer reading assignments and more extensive compositions. Each Middle School student is provided with a planner. It is a useful tool for keeping track of schedules, activities, daily assignments, and project deadlines. Students should get into the habit of using the planner every day to keep organized and meet deadlines. Parents find that by looking at the planner periodically, they have a better sense of what students are doing in school. RAIDER TIME Raider Time takes place on Tuesdays-Fridays from 2:55-3:45 p.m. Raider Time includes time for targeted academic interventions, support, small group tutoring, enrichment and co-curricular activities. Teacher and parent meetings also take place during this time. Late buses are available for students who attend Raider Time. Raider Time is not in session the day before a holiday or school vacation. HOMEWORK TUTORING CENTER Students may complete assignments or receive help after school from teachers and qualified volunteers. A schedule is published in the fall. Students should bring assignments to work on and may also bring class notes or papers.
ACADEMIC AWARDS 8th Grade Scholarship Honor Key Awards are presented to all students who attain a 3.5 GPA or higher after completing three semesters. Principal’s Achievement Awards are presented to all students who attain a 3.03.49 GPA after completing three semesters. For these awards, GPA is calculated using the semester grades only. Semester grades are calculated using 45% of the first quarter, 45% of the second quarter, and 10% of the final exam grade each semester for all year-long courses.
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GENERAL INFORMATION GETTING TO AND FROM SCHOOL Morning drop-off: Students who are transported by bus are dropped off between 7:30 and 7:45 a.m. near the auditorium. For parents who drive their children to school, the safest student drop-off locations are Fayette Road and the area west of the flagpole in the school parking lot. The curb area near the auditorium is for school buses only. Please refrain from driving in this area. The service road off Fayette is restricted to school deliveries and emergency vehicles. Afternoon pick-up: After being dismissed, students board the bus at 3 p.m. from the auditorium to the bus loading dock near the gymnasium. Drivers should leave these areas clear for buses. The school is generally clear of buses by 3:10 p.m. For the safety of students and staff, drivers should not cut across the parking area. The speed limit in all parking lot areas and driveways is 10 mph.
Students are encouraged to attend Raider Time Conferences and to participate in co-curricular activities. After-school activities include the Homework Tutoring Center, athletics, drama, clubs and other activities. After-school buses are available at the following times: 3:45 p.m. for Raider Time Conferences and clubs; 5:45 p.m. for athletics, Homework Tutoring Center and clubs. STUDENT IDENTIFICATION CARDS All students attending the Shaker Heights City Schools are issued a photo identification card. In the Middle School, students should carry the card with them. This card will be used to purchase lunches, to check out library books and to gain entry to all athletic events. Lost cards must be replaced at the student’s expense. MEALS •
Breakfast is available every school day for $1.75. A beverage is included.
•
The lunch period is approximately 25 minutes, under the supervision of adults. Students may bring lunch or purchase it at school for $3.25. Students should not bring beverages in glass containers. Available beverages include 2%, skim, and chocolate milk.
•
The cafeteria offers hot and cold selections that meet federal nutrition guidelines, with an emphasis on fresh ingredients. Additional items are available à la carte. All selections are nut-free and no pork is served in the K-4, Woodbury and Middle schools. Menus are posted in the school cafeteria and on the District’s website at shaker.org.
•
The Food Service program uses a computerized, point-of-sale register system. Prepaid funds may be placed on the student’s account by check, cash, money order or online. Online payments are made through PayForIt.net, a secure, web-based payment processing system, which allows online payment of student activity fees and meal accounts. (Please see the Electronic Payment of Student Fees and Meal Accounts section for more information.)
•
Free/reduced meal applications are available on the website shaker.org and in the school’s main office.
•
Lunch boxes and bags should be clearly labeled with the student’s name.
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MIDDLE SCHOOL
AFTER-SCHOOL ACTIVITY TRANSPORTATION
•
No pop or glass containers are permitted.
•
All food is to be eaten in the lunchroom or other designated area and may not be taken outside.
•
Parents may contact AVI Manager Amanda Schindley at 295-4342 or schindley_a@shaker.org to discuss any food allergies. Students with allergies should know what foods to avoid.
•
Students are expected to use appropriate table manners, to follow the school rules and directions of the lunch aides or other staff, and to clean up after themselves.
FEES & SUPPLIES Shaker Heights Middle School students pay an activity fee of $25 at the start of the year to help cover the cost of co-curricular activities. For convenience, families can pay the activity fee online at PayForIt.net. By law, this fee cannot be waived.
MIDDLE SCHOOL
Students at the Middle School are responsible for providing their own school supplies. Teachers will provide supply lists at the start of the year. LOST & FOUND The School assumes no responsibility for lost or stolen items. Lost possessions (other than textbooks and gym equipment) will be placed in the Lost & Found located in the cafeteria. Lost textbooks will be held in the main office, and gym equipment will be placed in the P.E. Lost & Found in the gym. Students who find things that don’t belong to them should take the items to the main office. Items not claimed from Lost & Found will be donated to charity. ELIGIBILITY & PARTICIPATION Two of our most important goals in the Middle School are to help students understand the importance of maintaining positive behavior and to help students meet high academic standards. The following are guidelines for students: •
A student in the Middle School must be passing a minimum of 75% of all courses. To participate in co-curricular activities, a student must also maintain at least a 2.0 average or obtain the principal’s approval after developing an academic improvement plan. Such a plan may include conferences with teachers, tutoring and other resources provided by the school or in the community.
•
To be eligible for school activities, a student must maintain the minimum standards for behavior and academics. Students who fall below the standards will not be eligible for promotion exercises, class trips, athletics, student clubs and activities, attendance at athletic events and other programs as determined by the Middle School administration.
•
To be eligible for special end-of-the-year activities, such as, but not limited to, special trips and dances, all textbooks must be returned and fines for classroom books and library books must be paid in full. Students will not be allowed to participate until financial obligations have been addressed.
Specific rules and policies are provided in the Policies and Procedures of Behavior and Discipline Governing Students’ Rights and Responsibilities in the back of this book. It is a student’s responsibility to read and understand the material in this document, and it is the School’s responsibility to help the student work to his or her fullest potential.
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SHAKER HEIGHTS HIGH SCHOOL CONTACT INFORMATION
Jonathan Kuehnle, Principal Sara Chengelis, Assistant Principal George Clark, Sr., Assistant Principal Ann Spurrier, Assistant Principal
Kendra Agee-Barney, School Counselor Shaunna Bonner, School Counselor Mary Bourisseau, School Counselor Renée Manuel, School Counselor David A. Peake, Jr., School Counselor David Peterjohn, School Counselor Cathy Szendrey, School Counselor Elizabeth Vokes, School Counselor Greg Zannelli, Dean of Students Laurie Brem, Senior Administrative Assistant 15911 Aldersyde Drive Shaker Heights, OH 44120 (216) 295-4200 (216) 295-4203 (attendance line) (216) 295-4277 (fax)
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HIGH SCHOOL
TBD, Assistant Principal
SCHOOL DAY SCHEDULE Period 1 begins at 8:05 a.m. Period 10 ends at 2:58 p.m.
HIGH SCHOOL
MONDAY SCHEDULE: 8:05 A.M. – 2:14 P.M. REGULAR SCHEDULE Period Begins Ends 1 8:05 a.m. 8:55 a.m. 2 8:59 9:54 3 9:58 10:48 Lunch 4 10:52 11:22 5 11:26 11:42 Lunch 6 11:46 12:16 p.m. 7 12:20 p.m. 12:36 Lunch 8 12:40 1:10 9 1:14 2:04 10 2:08 2:58
MONDAY SCHEDULE Period Begins Ends 1 8:05 a.m. 8:48 a.m. 2 8:52 9:35 3 9:39 10:22 Lunch 4 10:26 11:56 5 11:00 11:14 Lunch 6 11:18 11:48 7 11:52 12:06 p.m. Lunch 8 12:10 p.m. 12:40 9 12:44 1:27 10 1:31 2:14
Regular Schedule occurs on Tuesday, Wednesday, Thursday, and Friday
2:20 p.m. – 4 p.m. is Faculty Collaborative Planning Time
ASSEMBLY SCHEDULE Period Begins Ends 1 8:05 a.m. 8:55 a.m. 2A 8:59 9:39 2B 9:44 10:24 3 10:28 11:08 Lunch 4 11:12 11:42 5 11:46 12:02 p.m. Lunch 6 12:06 p.m. 12:36 7 12:40 12:56 Lunch 8 1:00 1:30 9 1:34 2:14 10 2:18 2:58
ADVISORY SCHEDULE Period Begins Ends 1 8:05 a.m. 8:49 a.m. 2 8:53 9:37 Advisory 9:41 10:16 3 10:20 11:04 Lunch 4 11:08 11:38 5 11:42 11:56 Lunch 6 12:00 p.m. 12:30 p.m. 7 12:34 12:48 Lunch 8 12:52 1:22 9 1:26 2:10 10 2:14 2:58 Advisory provides a dedicated time for students to create and reflect on academic and personal goals. Teachers and students use this time to develop short and long term goals, reflect on them, and revise them as the year progresses. The Advisory schedule is accommodated within the regular school day hours.
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ACADEMICS COURSE SELECTION & PLACEMENT Shaker Heights High School offers a wide array of courses at varying levels of difficulty. The guidance counselor is a key partner in helping students and their parents plan a program of study that meets graduation requirements, college entrance requirements, and the student’s interests. All students in grades 9 and 10 benefit from the International Baccalaureate Middle Years Programme, which emphasizes student-led inquiry, hands-on learning, a global outlook, and community service. Students in grades 11-12 can enroll in the International Baccalaureate Diploma Programme, an elective course of study with specific requirements. Students may also choose to take International Baccalaureate courses à la carte, as they can do with Advanced Placement courses.
HOMEWORK As long as it is properly designed, carefully planned and geared to the development of the individual student, homework meets a real need and has a definite place in the educational program. It is not used for disciplinary purposes. The extent and type of homework given is decided by the classroom teacher within the framework of specific instructional plans. Homework is assigned to help the student become more self-reliant, learn to work independently, improve the skills that have been developed and complete certain projects, such as the reading of worthwhile books and the preparation of research papers. Home study assignments also afford a way for parents to acquaint themselves with the school program and their own children’s educational progress. LIBRARY MEDIA CENTER The Shaker Heights High School Library welcomes students from 7:45 a.m.-4:00 p.m. Students may use the Library before, during and after school, and during lunch or free periods depending upon availability. The Library staff is eager to assist you with assignments and suggestions for good reading. The Library is a quiet place for reading, studying, computer use and research. Food and candy are NOT permitted due to the possibility of allergies. Please come to the Library with all materials needed for the period such as assignments, notebooks and textbooks. Students arriving after the tardy bell has rung MUST have a pass from their classroom teacher in order to use the Library. Upon entering the Library ALL students are to sign the appropriate sign-in sheet. If students, other than free period students, need to leave the Library they are required to ask for a hall pass. To assist with class studies, we have an extensive collection that includes books, ebooks, audiobooks, biographies, memoirs, non-fiction, fiction, references, newspapers, magazines, and databases. All Library materials must be signed out at the circulation desk before leaving the Library. We also have WIFI and a photocopier for school use.
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Students and their parents are encouraged to consult the Shaker Heights Schools Academic Planning Guide to learn about the scope, sequence, and difficulty of the courses. This comprehensive guide is provided to all families and is also available on the District website, shaker.org.
STUDY HALL/I-LAB ASSIGNMENTS All freshmen, sophomores, and juniors are assigned to study centers during unscheduled periods. As with class attendance, students are expected to be present and on time to their assigned study centers. Students wishing to use the library must first report to study hall/I-Lab. Attendance will be taken by the teacher. A library pass will then be issued according to Library availability. Upon entering the Library ALL students are to sign the appropriate sign-in sheet. If students need to leave the Library they are required to ask for a hall pass. Students are expected to remain in the library for the entire period.
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STATE TEST PREP PROGRAM Under Ohio law, students who entered grade 9 before July 1, 2014 are required to pass all components of the Ohio Graduation Test (OGT) mandated by the Ohio Department of Education in order to graduate. There are several programs designed to foster student success on the OGT. Look for information regarding these initiatives in the mail, in the weekly PTO e-newsletter, The Oval. Students who entered grade 9 on or after July 1, 2014 are required to take state end-of-course exams for certain courses. To learn more about these requirements, contact your guidance counselor or access the Ohio Department of Education graduation requirements at http://education.ohio.gov/Topics/Ohio-Graduation-Requirements. Click on the button labeled Graduation Requirements 2018 and beyond. GENERAL INFORMATION The instructional program is divided into departments and led by department chairs. Students who have questions or concerns regarding the instructional program can speak at any time with a department head. The principal has responsibility for the total operation of the school, including the instructional and activity programs. Assistant principals and counselors are teamed to work with groups of students. They are assisted by a school psychologist, an attendance officer, and other members of the student support staff.
CAMPUS RULES & ROUTINES OPEN CAMPUS Open Campus is designed to allow appropriate freedom for students to use their time and the school’s facilities in a responsible and productive way. For example, a student may arrive at school after the first period because the student does not have an assigned class, may eat lunch on the front lawn or patio, or may work in the library during a free period to complete a research project. •
Students in grades 9-10 are not permitted to leave the campus without prior approval from their parent or guardian.
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Students in grades 11-12 may leave campus during lunch or at times when they have an unassigned class period. Students are expected to be on time for class when returning to campus. Juniors and seniors who choose to stay on campus should be involved in meaningful activity that does not disrupt learning for other students.
HALL PASSES Students must have a hall pass when leaving a regularly scheduled class, mandatory activity, library or office.
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SENIOR LOUNGE The Senior Lounge is restricted to seniors only. Use of the Senior Lounge is a privilege, not a right. Although a supervisor will be present, seniors are expected to comply with the rules and to see that their peers do likewise. Failure to comply may result in loss of the privilege or other disciplinary action. LOITERING IN THE BUILDING/OFF CAMPUS •
Students should not loiter in the halls, entrances to the building, or other teaching areas during any period in the day nor after school. This includes the campus areas and residential neighborhood adjacent to the school.
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During periods 1 through 10, students must report to the student gathering areas as designated by the administration. Closed corridors are to be observed by all students during all periods. Students using the campus are not to disrupt class activities. Juniors and seniors going off-campus for lunch must return to school according to their class schedule.
GETTING TO AND FROM SCHOOL
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Bike racks are provided. Be sure to lock your bike.
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Reduced-fare RTA passes are available in the High School office.
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Students who choose to drive should be aware that parking on and near the campus is limited. Allow plenty of time.
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Students may not park in designated faculty parking areas or in lots at Onaway, Woodbury, or the Administration Building.
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Drivers must observe speed limits and all traffic/parking regulations on and around the campus.
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Illegally parked cars may be ticketed or towed.
LOCKER ASSIGNMENTS All students have a lock and locker assigned to them. If you are a new student, or a current upperclassman who never purchased a lock, you will receive a locker assignment in August. Locks and lockers are assigned in Room 106. Locker sharing is prohibited. If a student places a lock on a locker other than his or her own, the lock will be removed and the contents will be given to the assistant principal. PHOTO IDENTIFICATION CARDS Photo identification cards are required for every student in the High School. All entering freshmen and newly registered upperclassmen are provided with an ID card at no cost. Students will be required to pay a replacement charge for lost IDs. Photography and distribution sessions for IDs are held at the beginning of each semester. Because ID cards are required to check out library materials, to purchase lunch, and to gain admission to many school events, students must display their ID cards at all times and may not use another student’s card for any purpose.
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Bus transportation is not provided for students in grades 9-12, with the exception of those with special needs. High School students may walk, bike, ride RTA, or drive to school.
SALES OF FOOD/PERSONAL ITEMS Sales of food, personal items or other goods for non-school related programs are not permitted on campus.
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MEALS •
Breakfast is available every school day for $1.75. A beverage is included.
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The lunch period is approximately 20-30 minutes, under the supervision of adults. Students may bring lunch or purchase it at school for $3.25. Students should not bring beverages in glass containers. Available beverages include 2%, skim, and chocolate milk.
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The cafeteria offers hot and cold selections that meet federal nutrition guidelines, with an emphasis on fresh ingredients. Additional items are available à la carte. All selections are nut-free. Menus are posted in the school cafeteria and on the District’s website at shaker.org.
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The Food Service program uses a computerized, point-of-sale register system. Prepaid funds may be placed on the student’s account by check, cash, money order, or online. Online payments are made through PayForIt.net, a secure, web-based payment processing system, which allows online payment of student activity fees and meal accounts. (Please see the Electronic Payment of Student Fees and Meal Accounts section for more information.)
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Free/reduced meal applications are available on the website shaker.org and in the school’s main office.
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Lunch and snacks may be eaten in the cafeteria, patio, and main lawn areas. This applies to food purchased at school or brought from home.
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Because of sanitary considerations and custodial priorities, students are not permitted to eat in other areas of the building or on the school campus.
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Juniors and seniors may eat lunch at off-campus locations and return to school according to their schedule of classes.
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Students are expected to use appropriate table manners and clean up after themselves.
FEES & SUPPLIES Shaker Heights High School students pay an activity fee of $25 at the start of the year to help cover the cost of co-curricular activities. For convenience, families can pay the activity fee online at PayForIt.net. By law, this fee cannot be waived. Students at the High School are responsible for providing their own school supplies. Teachers will provide supply lists at the start of the year. LOST & FOUND The Lost & Found is located in Room 106. Students who have lost or misplaced items should inquire about them during regular school hours. Students who have lost or misplaced textbooks should inquire at the Textbook Office in Room 117. ATTENDANCE/TARDY PROCEDURES The goal of these procedures is to have students in class on time, not to issue consequences. Students must be in their classrooms at the time of the bell. Students remaining in the hall must receive a pass in order to enter their classrooms, and will be marked unexcused tardy. Consequences for habitual unexcused tardiness will be issued. Tardiness will affect the student’s grade. Tardy students miss critical assignments. Work missed may not be allowed to be made up. In addition, teachers will assign detention, contact parents, and/or increase students’
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course requirements for the class (i.e., assign extra work, per the teacher’s statement of grading policy). Students coming in from an appointment should proceed to room 110 with a written note for a pass that will excuse them. Absences must be cleared by a parent or guardian in a timely fashion by calling or sending a note to the attendance office. Unless special circumstances are provided, excuses will be accepted ONLY during the three school days following the period of absence. After three school days, the absence will be permanently unexcused. Disciplinary action will be taken for unexcused absences to include extended study detentions and/or In-School Support.
STATE & FEDERAL REGULATIONS POLICY ON 18-YEAR OLDS
SHAKER HEIGHTS HIGH SCHOOL ATHLETIC CODE PHILOSOPHY The Shaker Heights City Schools believe that interscholastic athletics are a significant part of the educational process. The combination of academics and athletics enhances the quality of students’ lives and expands their options for learning and personal growth. Athletics provide an educational opportunity in which students can learn essential life lessons beyond those that can be learned in an academic classroom. Participation in interscholastic athletics reflects our beliefs that the essential requirement for teamwork, the mental and physical challenges of training and competition, and the experience of winning and losing graciously and respectfully are important life lessons in every student’s developmental experience. These lessons will serve students well in their future endeavors. EXPECTATIONS Following are the positive expectations we hold for coaches, parents and athletes. COACH’S CODE We understand that the athletic director and coaches are leaders and are dedicated to more than the X’s and O’s of competition. As professionals, leaders and role models for students, the athletic director and each coach will: • • •
Exemplify the highest moral character as a role model for young people. Recognize the individual worth and reinforce the self-image of each team member. Establish a realistic team goal or vision for each season and communicate that to athletes and parents.
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A student who reaches his/her 18th birthday becomes an adult under the law and may be recognized as an emancipated minor. As an emancipated minor, a student must live apart from his/her parent(s) and must support himself/herself by the minor’s own labor in order to attend school in the state of Ohio. The student must also be able to document that he/she is a resident of the Shaker Heights City School District and the student’s parents must confirm the student’s status. Students who need to change their enrollment status to “emancipated minor” must see the Registrar in the Administration Building.
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Create training rules for athletes that reflect the positive values of abstaining from the use of alcohol, tobacco and other drugs. Strive to develop the qualities of competence, character, civility and citizenship in each team member. Provide a safe, challenging and encouraging environment for practice and competition. Gain an awareness of the prevention, care and treatment of athletic injuries. Respect the integrity and judgment of the game official. Teach and abide by the rules of the game in letter and in spirit. Strive for excellence in coaching skills and techniques through professional improvement. Build and maintain ethical and professional relationships with students, parents, coaches, teachers and administrators. Promote personal fitness and nutrition. Be modest in victory and gracious in defeat.
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PARENT’S CODE We understand that parents play a vital role in the development of student athletes and the success of our athletic program. Therefore we encourage parents to: •
Be a positive role model through your actions to make sure your child has the best athletic experience.
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Be a “team” fan, not a “my kid” fan.
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Show respect for opposing players, coaches, spectators and support groups.
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Be respectful of all officials’ decisions.
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Refrain from instructing your children before, during or after the game as it may conflict with the coach’s plans and strategies.
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Support and praise student-athletes’ efforts to improve themselves as students, as athletes and as people.
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Gain an understanding of and appreciation for the rules of the contest.
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Recognize and show appreciation for an outstanding play by either team.
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Help your child learn that success is experienced in the development of their skills and they can feel good about themselves win or lose.
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Take time to talk to coaches in an appropriate manner, in the proper time and place, if you have a concern. Be sure to follow the designated chain of command.
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Remember that a ticket to a school athletic event is a privilege.
ATHLETE’S CODE High school athletics provide a unique opportunity for the development of not only physical conditioning and skill but also character traits essential for success in life. We challenge every athlete to strive for the following: Competence – the necessary level of knowledge and skill to sufficiently train and compete • Develop the skills necessary to participate competently in the game. • Demonstrate knowledge of the rules and conventions of the game. • Demonstrate knowledge of the strategies of the game. • Demonstrate a level of physical conditioning and fitness sufficient to participate competently in the game. • Demonstrate knowledge of healthy behaviors, including nutrition. • Understand the necessity of abstaining from the use of alcohol, tobacco and other drugs in order to benefit from participation in interscholastic athletics. Character – the pattern of beliefs, attitudes and therefore behavior that relates to moral strength,
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constitution and essential qualities that characterize the Shaker Heights City Schools community • Be dependable in fulfilling obligations and commitments. • Accept responsibility for consequences of actions; don’t make excuses or blame others. • Strive to excel. • Be committed. • Persevere (give 100% effort; don’t give up when faced with setbacks). • Demonstrate truthfulness. • Play by the rules of the game. • Control anger and frustration; refrain from displays of temper and bad language. • Accept winning/losing gracefully, congratulate opponents, don’t sulk or display other negative behaviors.
Citizenship – social responsibility as part of a “community” • Be faithful to the ideals of the game, including sportsmanship. • Keep your commitments to team (e.g., be diligent about practice and following training rules). • Show team spirit, encourages others and contributes to good morale. • Accept responsibility to set a good example for teammates, younger players, fans and school community. PERSONAL CONDUCT Participation on an athletic team in the Shaker Heights City Schools is a privilege. Athletes are expected to represent Shaker Heights City Schools by conducting themselves with dignity, respect and sportsmanship. An Athlete: • Must be scholastically eligible. A student must pass at least 2.5 credits of academic classes each quarter to be considered for eligibility. Beyond this minimum, a student may obtain or maintain eligibility by: • Earning a 2.0 grade point average or higher each quarter. OR • Receiving approval from the principal or his/her designee. Students seeking such permission must develop a personal academic improvement plan that may include, but is not limited to, tutoring, teacher conferences, study groups, counseling sessions, and any other available resources within the school. ***Credits cannot be made up in summer school to overcome deficiencies at the end of the last nine-week grading period. • Must not accumulate excessive unexcused absences in a subject. To do so may result in the athlete being declared ineligible to participate in athletics for a portion of or the entire remainder of the season. • Must, at all times, exhibit the highest standards of personal behavior while in or outside of school. • Must not possess or use alcoholic beverages, smoking materials or illegal drugs.
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Civility – to demonstrate behavior that exemplifies appropriate respect and concern for others • Practice good manners on and off the field • Refrain from trash talk and other put-downs of opponents or teammates. • Treat all persons respectfully, regardless of individual differences. • Show respect for legitimate authority (e.g., officials, coaches, captains). • Be fair and treat others as you wish to be treated. • Listen to and try to understand others. • Be sensitive and compassionate to others. • Actively support teammates and others.
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Must not be found guilty of violating city, state and federal codes/laws. Must be in attendance and on time for all practices and contests unless there is a valid reason and excuse. Is responsible for all equipment/uniforms issued to him/her. Equipment or uniforms are not to be worn at any social event, for general school use or throughout the community other than athletic events. Any equipment not returned must be paid for by the athlete. Must travel to and from all contests by means of designated school transportation, unless otherwise authorized by the coach and/or athletic director. May not drop a sport of a particular season and try out for an overlapping sport of the next season without the mutual consent of the coaches involved. Must dress and participate in their regularly scheduled physical education classes. Failure to dress and/or participate will result in the athlete being denied participation in practice on that day. Repeated failure to dress or participate in P.E. may result in game suspensions.
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VIOLATIONS AND PENALTIES A violation of any part of the Athletic Code may result in denying a student the right to participate for part or all of the sport season. Each coach is responsible for administration of this code for his/her sport. Additional rules may be established for each sport. Any participant whose conduct is judged to discredit himself/herself, the team, or the Shaker Heights City Schools, whether or not such activity takes place during or outside school hours and sessions of the sport season, will be subject to disciplinary action as determined by the coach, athletic director, and/or principal. Alcohol, Tobacco and Drug Abuse Penalties •
First Offense: The athlete will be suspended from 50% of regularly scheduled contests for that season. **Penalty will be reduced to 20% of regularly scheduled contests subsequent to the completion of a drug and alcohol assessment approved by the school’s administration.
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The parent/guardian must confer with the principal and certify that his or her son/daughter is receiving professional counseling before an athlete may be reinstated.
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Second Offense: The athlete will be denied the right to participate in all sports for the remainder of the school year.
Hazing Policy No member of the school community may participate or be involved in hazing activities. Violation of the hazing policy is a serious offense. Any student who participates in hazing (whether voluntarily or involuntarily) will be subject to disciplinary action including any of the following consequences: • Suspension or removal from athletic participation • Suspension and/or expulsion from school • Contact with the Shaker Heights Police Department Detention/Extended Study Detention Any athlete who receives a teacher detention or extended study detention (ESD) may be subject to an athletic consequence as determined by the coach, athletic director and principal. Possible consequences may include but are not limited to: • Warning/parent notification • Denial of participation in practice • Game suspension
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In-School Support Any athlete who is issued an In-School Support (ISS) by the school administration may be subject to the following range of athletic-related penalties: • Warning/parent notification • Denial of participation in practice • Single game suspension • Multiple game suspension Suspension/Emergency Removal Any athlete who is issued a suspension or an emergency removal by the school administration may be subject to the following range of athletic-related penalties: • Denial of participation in practice • Single game suspension • Multiple game suspension • Removal from team
Constitution and Rules: An athlete must abide by all of the rules and regulations of the OHSAA. Copies of the OHSAA brochure are available in the athletic office. Each athlete and parent is advised to familiarize myself/herself with these rules and regulations. Semesters of Eligibility: When a student first enrolls in the ninth grade, the student will have eight (8) semesters of athletic eligibility taken in order of attendance whether the student participates or not. Non-Interscholastic Competition: A student’s interscholastic athletic eligibility may be affected by his/her participation in AAU, Sunday school, church, intramurals, YMCA, YWCA, recreation teams, all-star games, etc. A student is advised to consult with the athletic director. Pre-Participation Physical Evaluation: Before a student may participate in any interscholastic practice or contest, the following documents MUST be on file in the athletic office: • • •
OHSAA Pre-Participation Physical Evaluation Form OHSAA Parent Authorization Form Shaker Heights High School Insurance Waiver/Emergency Contact Form
Ohio High School Athletic Association (OHSAA) - Athletic Eligibility: The OHSAA guidelines for determining athletic eligibility require the school to calculate a separate grade for each quarter marking period. This is a departure from past practice at Shaker. An athlete must now earn passing marks in each separate quarter to remain eligible. In past years, the second and fourth quarter grade was the end-of-semester grade, combining all work for the entire semester and the final examination. This is no longer compliant. Moving forward, the grade used to determine eligibility in quarters 2 and 4 will only reflect progress in that specific quarter. Therefore, the final semester grade may no longer be used to determine eligibility. More information about eligibility requirements is available in the Athletics section of shaker.org and will be shared with student athletes.
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RULES AND REGULATIONS OF THE OHIO HIGH SCHOOL ATHLETIC ASSOCIATION
POLICIES AND PROCEDURES OF BEHAVIOR AND DISCIPLINE GOVERNING STUDENTS’ RIGHTS AND RESPONSIBILITIES Revised August 2017 The intent of this handbook is to assist students, parents, teachers, and school administrators in the maintenance of an environment that will enhance the achievement of positive behavior and discipline.
STUDENTS’ RIGHTS AND RESPONSIBILITIES (Policy JF) The primary objective of the District is to develop each student’s potential for learning and to foster positive interpersonal relationships. If this is to be accomplished, it is necessary that the school environment be free of disruptions that interfere with teaching and learning activities. The student’s conduct determines to a great extent the full development of his/her potential for learning and the development of positive relationships. Good discipline is best thought of as being positive, not negative; of helping a student to adjust, rather than as punishment; of turning unacceptable conduct into acceptable conduct. Discipline is largely a matter of morale, classroom atmosphere, and positive interpersonal relationships. Good conduct is a prerequisite of the educational process. Academic success is largely dependent upon the maintenance of effective learning conditions within the classroom.
RIGHTS & RESPONSIBILITIES
In order to maintain and enhance a positive school environment, the Students Rights and Responsibilities handbook will be available to all students and be displayed in all schools and at the administration building. Moreover, there is the expectation by the Board that all students will adhere to the rules and regulations affirmed in the handbook. The District will comply with all aspects of the Individuals With Disabilities Education in Act (IDEA) to ensure that disciplinary procedures are appropriately followed with respect to disciplining students with disabilities in the District. The rights of students and the responsibilities include the right to: 1. equal educational opportunity and freedom from discrimination and the responsibility not to discriminate against others; 2. attend free public schools, the responsibility to attend school regularly and to observe school rules essential for permitting others to learn at school; 3. due process of law with respect to suspension and expulsion; 4. free inquiry and expression and the responsibility to observe rules regarding these rights and 5. privacy, which includes privacy with respect to the student’s school records. A copy of the school discipline code is posted in each of the schools and given to each student. This code describes in detail the offenses for which disciplinary action may be taken. Copies of the code are available to any parent in the principal’s office.
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STUDENT CONDUCT (ZERO TOLERANCE) (Policy JFC) Students are expected to conduct themselves in a way that exhibits respect and consideration for the rights of others. Students of the District must conform with school regulations and accept directions from authorized school personnel. The Board has “zero tolerance” of violent, disruptive, harassing, intimidating, bullying or any other inappropriate behavior by its students. A student who fails to comply with established school rules or with any reasonable request made by school personnel on school property and/or at school-related events is subject to approved student discipline regulations. Students are also subject to discipline, as outlined in the Student Code of Conduct for misbehavior that occurs off school property when the misbehavior endangers the health and safety of students within the District or adversely affects the education process. The Superintendent/designee develops regulations that establish strategies ranging from prevention to intervention to address student misbehavior, and provides continuing instruction in dating violence prevention in health education courses in grades 7 through 12. Students and parents receive, at the beginning of each school year or upon enrolling in the District schools during the year, written information on the rules and regulations to which they are subject while in school or participating in any school-related activity or event. The information includes the types of conduct that are subject to suspension or expulsion from school or other forms of disciplinary action. The Board directs the administration to make all students aware of the Student Code of Conduct and the fact that any violations of the Student Code of Conduct are punishable. The rules also apply to any form of student misconduct directed at a District official or employee or the property of a District official or employee, regardless of where the misconduct occurs. If a student violates this policy or the Student Code of Conduct, school personnel, students or parents should report the student to the appropriate principal. The administration cooperates in any prosecution pursuant to the criminal laws of the state of Ohio and local ordinances. A student may be expelled for up to one year if he/she commits an act that inflicts serious physical harm to persons or property if it was committed at school, on other school property or at a school activity, event or program.
Matters that might lead to a reduction of the expulsion period include the student’s mental and/or physical characteristics or conditions, the age of the student and its relevance to the punishment, the prior disciplinary history of the student and/or the intent of the perpetrator. The Student Code of Conduct is made available to students and parents and is posted in a central location within each building.
PROCEDURE SUSPENSION (Policy JGD) The Superintendent, principals, assistant principals and other designated administrators may suspend a student from school for disciplinary reasons outlined in the student code of conduct. A student cannot be suspended from school solely because of unexcused absences. No period of suspension is for more than 10 school days. If, at the time a suspension is imposed, fewer than 10 days remain in the school year, the Superintendent cannot apply any or all of the period of suspension to the following year.
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RIGHTS & RESPONSIBILITIES
The Superintendent is authorized to expel a student from school for a period not to exceed one year for making a bomb threat to a school building, or to any premises at which a school activity is occurring at the time of the threat. Any expulsion under this provision extends, as necessary, into the school year following the school year in which the incident that gives rise to the expulsion takes place.
The Superintendent may instead utilize restorative practices or require a student to perform community service or issue an alternative consequence for the number of hours remaining in the student’s suspension. The Board directs the Superintendent to develop a process to inform building administrators of alternative consequences that may be used. If the student is required to perform community service or another alternative consequence during the summer, he/she will be required to begin serving the consequence during the first full weekday of summer break. If a student fails to complete the community service or assigned alternative consequence, the Superintendent may determine the next course of action but still cannot require the student to serve the remaining time of the out-of-school suspension at the beginning of the following school year. The guidelines listed below are followed for all out-of-school suspensions. 1. The student is informed in writing of the potential suspension and the reasons for the proposed action. 2. The student is provided an opportunity for an informal hearing to challenge the reason for the intended suspension and explain his/her actions. 3. An attempt is made to notify the parent(s) by telephone if a suspension is issued. 4. Within 24 hours, a letter is sent to the parent(s) stating the specific reasons for the suspension and including notice of the right to appeal such action. 5. Notice of this suspension is sent to the: A. Superintendent; B. Treasurer and C. student’s school record (not for inclusion in the permanent record). 6. Permanent Exclusion — If the offense is one for which the District may seek permanent exclusion, the notice contains that information.
RIGHTS & RESPONSIBILITIES
Appeal Procedure If appealing a suspension by an assistant principal or other designated administrator the appeal must first be made to the principal. Should a student or a student’s parent(s) choose to appeal the principal’s suspension, he/she must do so within 10 calendar days of the notice of suspension. The appeal shall be in writing and made to the Superintendent. If dissatisfied with the Superintendent’s decision, an appeal may be made to the Board or its designee. At the request of the student or of the student’s parent(s) or attorney, the meeting may be held in executive session. All witnesses are sworn and a verbatim record is kept of the hearing. The decision of the Board shall be acted upon at a public meeting. The student may be excluded from school during the appeal process. Appeal to the Court Under State law, appeal of the Board’s or its designee’s decision may be made to the Court of Common Pleas. EXPULSION (Policy JGE) At times, the behavior of a student can be considered so serious as to justify total removal from the educational program for a prolonged period of time. Actions meriting expulsion are outlined in the Student Code of Conduct. A student cannot be expelled from school solely because of unexcused absences. Only the Superintendent may expel a student. Expulsion is the removal of a student for more than 10 days, but not more than one year. An expulsion can extend beyond the end of the school year if there are fewer school days than expulsion days remaining. The Superintendent may apply any remaining part or all of the period of the expulsion to the following school year.
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The Superintendent may require a student to perform community service in conjunction with or in place of an expulsion. The Board may adopt guidelines to permit the Superintendent to impose a community service requirement beyond the end of the school year in lieu of applying the expulsion into the following school year. The Superintendent shall give the student and parent(s) written notice of the intended expulsion, including reasons for the intended expulsion. The student and parent(s) or representative have the opportunity to appear on request before the Superintendent/designee to challenge the action or to otherwise explain the student’s actions. This notice shall state the time and place to appear, which must not be fewer than three days nor more than five days after the notice is given. Within 24 hours of the expulsion, the Superintendent shall notify the parent(s) of the student and the Treasurer. The notice shall include the reasons for the expulsion, the right of the student or parent(s) to appeal to the Board or its designee, the right to be represented at the appeal and the right to request that the hearing be held in executive session. The Superintendent will initiate expulsion proceedings against a student who has committed an act that warrants expulsion even if the student withdraws from school before the Superintendent has held the hearings or made the decision to expel the student. Permanent Exclusion If the offense is one for which the District may seek permanent exclusion, the notice shall contain that information. Appeal to the Board
Appeal to the Court Under State law, the decision of the Board may be further appealed to the Court of Common Pleas. Any student who is expelled from school for more than 20 days or into the following semester or school year is referred to an agency that works towards improving the student’s attitudes and behavior. The Superintendent provides the student and his/her parent(s) with the names, addresses and telephone numbers of the public and private agencies providing such services. EMERGENCY REMOVAL (Policy JGDA) If a student’s presence poses a continuing danger to persons or property or an ongoing threat of disrupting the academic process, the Superintendent, principal, assistant principal or personnel employed to direct, supervise or coach a student activity program may remove the student from the premises. If either suspension or expulsion is contemplated, a due process hearing is held within three school days after the removal is ordered. Written notice of the hearing and the reason for removal and any intended
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A student or a student’s parent(s) may appeal the expulsion by the Superintendent to the Board or its designee. The expulsion appeal must be within 14 calendar days after the notice of intent to expel was provided to the student, parent, guardian or custodian. The appeal request shall be in writing to the Treasurer and at the request of the student or of the student’s parent(s) or attorney, the meeting may be held in executive session. The student may be represented in all such appeal proceedings and is granted a hearing before the Board or its designee. All witnesses are sworn and a verbatim record is kept of the hearing. The decision of the Board shall be acted upon at a public meeting. The student may be excluded from school during the appeal process.
disciplinary action is given to the student as soon as practicable prior to the hearing. The student has the opportunity to appear at an informal hearing before the principal, assistant principal and the Superintendent/designee and has the right to challenge the reasons for the removal or otherwise explain his/ her actions. The person who ordered or requested the removal is present at the hearing. Within one school day of the decision to suspend, written notification is given to the parent(s) of the student and the Treasurer. This notice includes the reasons for the suspension and the right of the student or parent(s) to appeal to the Superintendent/designee. If the Superintendent or principal reinstates a student prior to the hearing for emergency removal, the teacher may request, and is given, written reasons for the reinstatement. The teacher cannot refuse to reinstate the student. In an emergency removal, a student can be kept from class until the matter of the alleged misconduct is disposed of either by reinstatement, suspension or expulsion. In all cases of normal disciplinary procedures in which a student is removed from a curricular or extracurricular activity for less than 24 hours and is not subject to further suspension or expulsion, due process requirements do not apply. Disciplinary Removal A. A student may be removed from a class or other curricular activity where the student engages in conduct which tends to interfere with or disrupt the class or curricular activity or for a violation of code or school rules and regulations.
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B. A student may be removed from an extracurricular or co-curricular activity in which he/she has been accepted or qualified for participation where the student engages in conduct which tends to interfere with or disrupt the extracurricular or co-curricular activity or where the student violates the rules or regulations which govern participation in the extracurricular or co-curricular activity. C. A student may be removed from the school bus when the student engages in conduct which poses a danger to persons or property, or where the student violates the rules and regulations which govern school bus ridership.
DISCIPLINE OF STUDENTS WITH DISABILITIES (Policy JGF) The Board recognizes that effective and appropriate discipline for students with disabilities may, at times, differ from effective and appropriate discipline for students without disabilities. The Board does not, however, believe in a double standard for misbehavior and holds the welfare and safety of all persons in the District in highest regard. Disciplinary action of students with disabilities proceeds in a manner that protects the welfare and order of the community as well as recognizes the special needs of the student. The Board delegates to school officials the authority to enforce District policies, regulations and rules governing the conduct of all students. The District will comply with all State and Federal laws and regulations governing the discipline of students with disabilities. All students, including those with disabilities, will be referred to law enforcement officials when required by law and may be referred to law enforcement officials when their conduct constitutes a crime. The special needs of the student with a disability are taken into account when setting behavioral expectations. Each case of unsatisfactory behavior by a student with a disability is handled individually in accordance with the student’s behavior management plan and interventions articulated in the student’s
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Individualized Education Program (IEP). A student’s failure to comply with conduct requirements in student handbooks may result in the student being disciplined. If the student does not respond to the measures taken by District staff or to the measures articulated in the student’s IEP, the staff member refers the student to the principal or other designated individual. The student may lose rights to participate in school-related social events or extracurricular activities for a period of time determined by the principal, unless such programs are included as part of the student’s free appropriate public educational program. Depending on the seriousness of the offense committed by the student, suspension or expulsion may also result, but any change in placement will follow mandated procedures in applicable law. DISCIPLINE OF STUDENTS WITH DISABILITIES (Policy JGF-R) Federal and State laws require that a “free appropriate public education” be provided for students with disabilities, including students with disabilities who have been suspended or expelled from school. The following procedures are implemented when a student with a disability is removed from his/her current placement because of a student conduct violation. Removal for 10 School Days or Less The District provides to students with disabilities who have been suspended for 10 school days or less in one school year the same services that it provides to students without disabilities who are similarly removed. Removal for More Than 10 School Days The District provides to students with disabilities who have been suspended for more than 10 school days in one school year educational services that enable the student to continue to participate in the general education curriculum and to progress towards meeting the goals set out in the student’s Individualized Educational Program (IEP). Such services may be provided in an interim alternative educational setting and may not be the exact same services provided to the child in other settings.
Manifestation Determination Review Within 10 school days of any decision to change the placement of a student with a disability who has been suspended for more than 10 school days in one school year, the District holds a manifestation determination review. At the meeting, the school administrator responsible for disciplinary actions, the student’s parent(s) and relevant members of the student’s IEP team review all relevant information in the student’s file, including teacher observations and any pertinent information provided by the parents. The manifestation determination review team determines whether the conduct was caused by, or had a direct and substantial relationship to, the student’s disability, or whether the conduct was a direct result of the school’s failure to implement the student’s IEP. If the team determines that the conduct was the direct result of the school’s failure to implement the student’s IEP, the school takes immediate steps to remedy those deficiencies and the student is returned to the agreed-upon placement in the student’s IEP. Student Conduct Was Not a Manifestation of the Disability When the conduct in question is determined not to be a manifestation of the student’s disability, the District applies relevant disciplinary procedures in the same manner and for the same duration as applied to
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When a student with a disability is suspended for more than 10 school days in one school year, the District holds a manifestation determination review. When appropriate, the District also performs a functional behavioral assessment and designs behavioral intervention and modification services to address the conduct violation.
students without disabilities. The District continues to provide educational services that enable the student to participate in the general educational curriculum and progress toward meeting the goals set out in the student’s IEP. The IEP team determines the appropriate services for the student and the setting in which such services will be provided. The District conducts a functional behavioral assessment and implements behavioral intervention services and modifications designed to address the behavior violation at its own discretion. Student Conduct Was a Manifestation of the Disability When the conduct in question is determined to be a manifestation of the student’s disability, the District conducts a functional behavioral assessment and implements a behavior intervention plan for the student. If a behavior implementation plan has already been developed, the school reviews the plan and modifies it, as necessary, to address the behavior. The student is returned to the placement, if he/she was removed, unless the student’s parent(s)/guardian(s) and the school mutually agree on a change of placement as part of the modifications of the behavior intervention plan or unless special circumstances exist. Special Circumstances for Removal The District removes a student with a disability to an interim alternative educational setting for up to 45 school days without regard to whether the behavior violation is determined to be a manifestation of the student’s disability if the student partakes in any of the following three violations of the Student Code of Conduct at school, on school premises or at a school function: 1. carrying or possessing a dangerous weapon; 2. knowingly possessing or using illegal drugs, or selling or soliciting the sale of a controlled substance or
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3. inflicting serious bodily injury upon another person.
MISCONDUCT FOR WHICH SUSPENSION, EXPULSION AND/OR LOSS OF BUS RIDING PRIVILEGES MAY BE IMPOSED: 1. TRUANCY (Policy JEDA) The Board endeavors to reduce truancy through cooperation with parents, diligence in investigating the causes of absence and use of strict guidelines in regard to tardiness and unexcused absence. When the Board determines that a student has been truant and that the parent, guardian or other person having care of a child has failed to ensure the child’s attendance at school, State law authorizes the Board to require the parent to attend a specified educational program. This program has been established according to the rules adopted by the State Board of Education for the purpose of encouraging parental involvement in compelling the child’s attendance at school. On the request of the Superintendent, or when it comes to the attention of the school attendance officer or other appropriate officer of the District, the designated officer must investigate any case of supposed truancy within the District and must warn the child, if found truant, and the child’s parent in writing of the legal consequences of being a “habitual” truant.
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A “habitual truant” is any child of compulsory school age who is absent without a legitimate excuse for 30 or more consecutive hours, 42 or more hours in one month or 72 or more hours in a school year. The parent is required to have the child attend school immediately after notification. If the parent fails to get the child to attend school, the attendance officer or other appropriate officer, if directed by the Superintendent or the Board, must send notice requiring the child’s parent to attend a parental education program. Regarding “habitual truants,” the Board must take as an intervention strategy any appropriate action contained in Board policy. The Board directs the administration to develop intervention strategies that include all of the following actions applicable: 1. providing a truancy intervention plan meeting State law requirements for any student who is excessively absent from school; 2. providing counseling for a habitual truant; 3. requesting or requiring a parent having control of a habitual truant to attend parental involvement programs; 4. requesting or requiring a parent of a habitual truant to attend truancy prevention mediation programs; 5. notification to the registrar of motor vehicles or 6. taking appropriate legal action. The attendance officer provides notice to the parent of a student who is absent without excuse for 38 or more hours in one school month or 65 or more hours in a school year within seven days after the date of the absence triggering the notice. At the time of notice, the District may take any appropriate action as outlined in this policy as an intervention strategy. Absence Intervention Plan
Within 14 school days after a student is assigned to a team, the team develops a student specific intervention plan to work to reduce or eliminate further absences. The plan includes, at minimum a statement the District will file a complaint in juvenile court not later than 61 days after the date the plan is implemented if the student refuses to participate or fails to make satisfactory progress. The District makes reasonable efforts to provide the student’s parent with written notice of the plan within seven days of development. The absence intervention plan for a student may include contacting the juvenile court to have a student informally enrolled in an alternative to adjudication. The Board directs the Superintendent to develop written procedures regarding the use of and selection process for offering these alternatives to ensure fairness.
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Beginning with the 2017-2018 school year, when a student’s absences surpass the threshold for a habitual truant, the principal or the Superintendent assigns the student to an absence intervention team within 10 days of the triggering event. The absence intervention team must be must be developed within seven school days of the triggering event and is based on the needs of the individual student. The team must include a representative from the student’s school or District, a representative from the student’s school or District who knows the student and the student’s parent or their designee, and also may include a school psychologist, counselor, social worker or representative of an agency designed to assist students and their families in reducing absences. During the seven days while developing the team, the Superintendent or principal makes at least three meaningful, good faith attempts to secure participation of the student’s parent. If the student’s parent is unresponsive the District investigates whether the failure to respond triggers mandatory reporting to the appropriate children’s services agency and instructs the absence team to develop the intervention plan without the parent.
If the student becomes habitually truant within 21 school days prior to the last day of instruction of a school year, the District may either assign a school official to work with the student’s parent to develop an intervention plan during the summer and implement the plan no later than seven days prior to the first day of instruction of the next school year, or reconvene the absence intervention process on the first day of instruction of the next school year. Filing a Complaint with Juvenile Court Beginning with the 2017-2018 school year, the attendance officer must file a complaint against the student in juvenile court on the 61st day after implementation of the absence intervention plan when: 1. the student’s absences have surpassed the threshold for a habitual truant 2. the District has made meaningful attempts to re-engage the student through the absence intervention plan, other intervention strategies and any offered alternatives to adjudication and 3. the student has refused to participate in or failed to make satisfactory progress on the plan or any offered intervention strategies or alternatives to adjudication as determined by the absence intervention team. If the 61st day after intervention falls on a day during the summer months, the District may extend the implementation of the plan and delay the filing of the complaint for an additional 30 days after the first day of instruction of the next school year. Unless the absence intervention team determines the student has made substantial progress on their absence intervention plan, the attendance officer must file a complaint against the student in juvenile court if the student is absent without legitimate excuse for 30 or more consecutive hours or 42 or more hours during a school month at any time during the implementation phase of the intervention plan or other intervention strategy. 2. Reserved for State code purposes.
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3. FIGHTING / VIOLENCE A student shall not engage in improper physical contact, fight, instigate a fight, or behave in such a way as to threaten or cause physical harm to a school employee, school visitor, or another student: A. on school grounds, during and immediately before or immediately after school hours; B. on school grounds at any other time when the school is being used by a group; C. on school grounds at a school-sponsored or related activity function, or event; D. on a school bus; or E. at any other time the student is subject to the authority of the school. 4. VANDALISM / DAMAGE OR DESTRUCTION OF SCHOOL OR PERSONAL PROPERTY Vandalism is the willful destruction or defacement of school or personal property. A student shall not cause or attempt to cause damage to school property or cause or attempt to cause damage to private property of students, teachers, school personnel or other persons. 5. THEFT OR UNAUTHORIZED REMOVAL OF SCHOOL OR PERSONAL PROPERTY Theft is the unlawful taking of property belonging to another person. A student shall not steal or attempt to steal school or private property, attempt to participate in the unauthorized removal of such property, or possess such property without authorization.
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6. USE, POSSESSION, SALE OR DISTRIBUTION OF A FIREARM The Shaker Heights Board of Education is committed to providing the students of the District with an educational environment free of dangerous weapons. A firearm is any weapon which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any firearm muffler or firearm silencer; or any machine gun. This includes zip guns, starter guns, and flare guns. Students are prohibited from using, handling, possessing, selling, distributing or bringing a firearm as defined above on school property, in a school vehicle or to any school-sponsored activity. If a student brings a firearm on school property, in a school vehicle or to any school-sponsored activity, the Superintendent shall expel this student for a period of one calendar year. Any such expulsion shall extend, as necessary, into the school year following the school year in which the incident occurred. The Superintendent may reduce this requirement on a case-by-case basis in accordance with State law. 7. USE, POSSESSION, SALE OR DISTRIBUTION OF A DANGEROUS WEAPON OTHER THAN A FIREARM OR EXPLOSIVE, INCENDIARY OR POISON GAS Under this provision, a weapon is defined as a device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of causing death or serious bodily injury. Such weapons may include, but are not limited to, knives, razors, clubs, chains, chemical mace, pepper spray, or any instrument or item used to inflict harm on a person or to intimidate a person. The definition of a knife includes, but is not limited to, a cutting instrument consisting of a sharp blade fastened to a handle. Students are prohibited from using, handling, possessing, selling, distributing or bringing weapons as defined above on school property, in a school vehicle or to any school-sponsored activity. If a student brings a weapon on school property, in a school vehicle or to any school-sponsored activity, the Superintendent shall expel this student for a period of one calendar year. Any such expulsion shall extend, as necessary, into the school year following the school year in which the incident occurred. The Superintendent may reduce this requirement on a case-by-case basis in accordance with State law.
A student shall not use, possess, sell, distribute or conceal any object that can be classified as explosives, fireworks, munitions, incendiaries, accelerants, lighters, matches, or poison gas while on school grounds, at school-sponsored or related activities, functions or events off school grounds, or a school bus or conveyance, or at any other time that the student is subject to the authority of the school. The definition of a destructive device includes, but is not limited to, a bomb, a grenade, a rocket having a propellant charge of more than four ounces, a missile having an explosive or incendiary charge of more than one-quarter ounce and a mine or similar device. This definition would also include any weapon that will, or that may be readily converted to, expel a projectile by the action of an explosive or other propellant, and that has any barrel with a bore of more than one-half inch in diameter. 9. USE, POSSESSION, SALE OR DISTRIBUTION OF TOBACCO PRODUCTS A student shall not use, possess, sell, distribute or conceal tobacco or tobacco products, including but not limited to cigarettes, cigars, chewing tobacco, e-cigarettes, and snuff: A. on school grounds, during and immediately before or after school hours; B. on school grounds at any other time when the school is being used by a group;
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8. USE, POSSESSION, SALE OR DISTRIBUTION OF ANY EXPLOSIVE, INCENDIARY OR POISON GAS
C. off school grounds at a school activity, function, or event; D. on a school bus, or E. in any area within the immediate view of school grounds. 10. USE, POSSESSION, SALE OR DISTRIBUTION OF ALCOHOLIC BEVERAGES A student shall not use, possess, sell, distribute, conceal or consume any intoxicating alcoholic beverage on school grounds, at school-sponsored or related functions or activities off school grounds, on a school bus or conveyance, or any other time the student is subject to the authority of the school. Likewise, a student shall not consume any alcoholic beverage at a time before the commencement of school or at a school-sponsored or related event or activity where such consumption might affect or impair the student’s behavior, while traveling to or from school, to or from any school building or facility, to or from any school activity, function or event, during and immediately before or after school, or during or immediately before or after any school activity, function or event, or in any area within the immediate view of school grounds. 11. USE, POSSESSION, SALE OR DISTRIBUTION OF DRUGS OTHER THAN TOBACCO OR ALCOHOL
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A. A student shall not use, possess, sell, distribute, conceal or consume any controlled drug, or counterfeit drugs commonly called “look-alikes,” on school grounds, at school-sponsored or related functions or activities off school grounds, on a school bus or conveyance, or any other time the student is subject to the authority of the school. Likewise, a student shall not consume any of the drugs of abuse or counterfeit drugs commonly called “look-alikes” at a time before the commencement of school or at a school-sponsored or related event or activity where such consumption might affect or impair the student’s behavior, while traveling to or from school, to or from any school building or facility, to or from any school activity, function or event, during and immediately before or after school, or during or immediately before or after any school activity, function or event, or in any area within the immediate view of school grounds. Examples of drugs of abuse include, but are not limited to, narcotic drugs, hallucinogenic drugs, amphetamines, barbiturates, marijuana, glue, cocaine, or other substances that could modify behavior. A counterfeit controlled substance includes, but is not limited to, any substance which is possessed, used, transmitted, sold, concealed or consumed that is represented to be a controlled substance or drug of abuse. The use of counterfeit drugs is illegal (H.B. 535) and subject to penalty. Use of medications as prescribed by a licensed physician and administered in accordance with District procedures shall not be considered violation of this rule. B. A student shall not handle, possess, use, distribute or conceal any drug of abuse or counterfeit drug instrument or paraphernalia (for example, a hypodermic needle, a syringe, a water pipe, a roach clip, etc.) on school grounds, at a school-sponsored or related function or activity off school grounds, on a school bus or conveyance or at any other time the student is subject to the authority of the school. 12. Reserved for State code purposes. 13. Reserved for State code purposes. 14. FALSE ALARM / BOMB THREAT A student shall not sound a fire alarm in the absence of an actual fire or other emergency. A student shall not make any threat (verbal, written or electronic) to bomb or use other substances or devices for the purpose of exploding, burning, causing damage to a school building or school property, or to harm students, staff or visitors.
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15. Reserved for State code purposes. 16. Reserved for State code purposes. 17. Reserved for State code purposes. 18. DISRUPTIVE BEHAVIOR / FAILURE TO COMPLY WITH DIRECTIVES A. Students will comply with directives and orders of teachers, student teachers, educational aides, substitute teachers, principals, or other authorized school personnel during any period of time when they are properly subject to the authority of the school. B. A student shall not give false identification or refuse to provide accurate identification to school personnel. C. Students shall comply with all school rules and regulations. Such rules and regulations will be provided to the student. Students are responsible for becoming familiar with those items. C. No student shall refuse to accept discipline or punishment from teachers, school officials, teacher’s aides, or other authorized school personnel. Students may be disciplined for any other misconduct which is deemed by school authorities to be disruptive or to interfere with the educational process. 19. HAZING AND BULLYING (Harassment, Intimidation and Dating Violence) (Policy JFCF & JFCF-R) Hazing means doing any act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person. Throughout this policy the term bullying is used in place of harassment, intimidation and bullying.
However, inappropriate behavior does not have to include intent to harm, be directed at a specific target, or involve repeated incidents to be considered harassment and prohibited by District policy. The District will investigate formal and informal complaints. Permission, consent or assumption of risk by an individual subjected to hazing, bullying and/or dating violence does not lessen the prohibition contained in this policy. The District includes, within the health curriculum, age-appropriate instruction in dating violence prevention education in grades 7 to 12. This instruction includes recognizing warning signs of dating violence and the characteristics of healthy relationships. Prohibited activities of any type, including those activities engaged in via computer and/or electronic communications devices or electronic means, are inconsistent with the educational process and are prohibited at all times. The District educates minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response.
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Bullying, harassment, or intimidation means any intentional, written, verbal, or physical act that is student-on-student or staff-on-student (on school grounds, at school sponsored academic and extracurricular activities and on school buses) more than once, and the behavior causes mental or physical harm and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student. This includes cyberbullying (electronic acts) and violence in a dating relationship.
No administrator, teacher or other employee of the District shall encourage, permit, condone or tolerate any hazing and/or bullying activities. No students, including leaders of student organizations, are permitted to plan, encourage or engage in any hazing and/or bullying. Administrators, teachers and all other District employees are particularly alert to possible conditions, circumstances or events that might include hazing, bullying and/or dating violence. If any of the prohibited behaviors are planned or discovered, involved students are informed by the discovering District employee of the prohibition contained in this policy and are required to end all such activities immediately. All hazing, bullying and/or dating violence incidents are reported immediately to the principal/designee and appropriate discipline is administered. The Superintendent/designee must provide the Board President with a semiannual written summary of all reported incidents and post the summary on the District’s website, to the extent permitted by law. The administration provides training on the District’s hazing and bullying policy to District employees and volunteers who have direct contact with students. Additional training is provided to elementary employees in violence and substance abuse prevention and positive youth development. District employees, students and volunteers have qualified civil immunity for damages arising from reporting an incident of hazing and/or bullying. Administrators, teachers, other employees and students who fail to abide by this policy may be subject to disciplinary action and may be liable for civil and criminal penalties in compliance with State and Federal law. No one is permitted to retaliate against an employee or student because he/she files a grievance or assists or participates in an investigation, proceeding or hearing regarding the charge of hazing and/or bullying of an individual.
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Commitment The District and the Board are committed to providing a safe, positive, productive, and nurturing educational environment for all students. Harassment, intimidation or bullying on the basis of gender, disability, race, sexual orientation, ethnic/national origin, or religion in all school environments (academic, extracurricular, school sponsored activities and school buses) is strictly prohibited. The prohibition includes both student-on-student and staff-on student. Retaliation against a person reporting alleged harassment, persons participating in the investigation or in related proceedings is also prohibited. The fact that the alleged harasser and the victim are members of the same protected class will not preclude the District from investigating an incident in order to determine whether harassment has occurred. The District requires that all staff promptly report incidents of harassment using the established procedure. Staff is also required to intervene to stop the harassment unless circumstances are of a dangerous nature. Students are encouraged to immediately report incidents of harassment/bullying. However, intentional false reports of harassment/bullying will result in disciplinary action. Inappropriate behavior can be verbal, physical, or written. Examples of inappropriate behaviors include aggressive behavior, racial slurs, offensive written communication or graffiti, electronic acts (cyberbullying), teasing based on religion, race or disability, violence in a dating relationship etc. These prohibited behaviors extend to both peer-to-peer and staff-to-student conduct on school grounds (hallways, classrooms, common areas etc.), at school sponsored academic and extracurricular activities (sports events, clubs, fieldtrips etc.) and on school buses.
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Definition of Harassment/Bullying As defined in Ohio Revised Code, harassment, intimidation, or bullying means any intentional, written, verbal or physical act that is student-on student or staff-on-student (on school grounds, at school sponsored academic and extracurricular activities and on school buses) more than once, and the behavior causes mental or physical harm and is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student. This includes cyberbullying (electronic acts) and violence in a dating relationship. However, inappropriate behavior does not have to include intent to harm, be directed at a specific target or involve repeated incidents to be considered harassment and prohibited by District policy. The District will investigate formal and informal complaints. Complaint Procedures 1. Forms Students, classified staff, parents/guardians or community members can make a formal complaint of alleged incidents using the Student Incident Form that is available in all building offices. Faculty who become aware of incidents need to complete the Student Incident Form, complete an initial investigation and return it to the assigned school administrator as soon as possible. Administrators will complete the Investigation Form if the situation warrants additional attention 2. Administrators Assigned Listed below are the administrators assigned to receive and investigate reports of harassment/ bullying. Central Office Terri Breeden (all schools) Assistant Superintendent breeden_t@shaker.org 216-295-1400 Marla Robinson Chief of Staff/Title IX Lead Coordinator robinson_m@shaker.org 216-295-1400
Woodbury Elementary Danny Young, Principal young_d@shaker.org 216-295-4150 Middle School David Glasner, Principal glasner_g@shaker.org 216 295-4100 High School Jonathan Kuehnle, Principal kuehnle_j@shaker.org 216 295-4200
Boulevard Elementary Neal Robinson, Principal robinson_n@shaker.org 216-295-4020 Fernway Elementary Christopher Hayward, Principal hayward_c@shaker.org 216-295-4040 Lomond Elementary Carina Freeman, Principal freeman_c@shaker.org 216-295-4050
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Mercer Elementary J. Lindsay Florence, Principal florence_j@shaker.org 216-295-4070 Onaway Elementary Eric Forman, Principal forman_e@shaker.org 216-295-4080
3. Procedure A. Each building will establish a designated location in the assigned administrator’s office for collections of reports of alleged harassment. All staff will be made aware of this location. B. All school personnel must report alleged student-on-student or staff-on-student harassment based on sex, gender, disability, race, ethnic/national origin and religion using this established procedure and specifying if the incidents are verbal, physical, cyber etc. C. School personal must receive or witness reports or information about harassment incidents regardless of whether the incidence is verbal, physical or other. D. Students are encouraged to report alleged incidents immediately to a staff member. E. Faculty receiving a complaint will address the situation with the student(s) within 24 hours, investigate the situation, complete the Student Referral Form and promptly return it to the designated location for administrator review. F. Students, parents/guardians or community members may complete the Student Incident Form (available in all school offices) or speak directly to an administrator or teacher. G. Any forms received by the office will immediately be placed in the designated file located in the assigned administrator’s office
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H. Administrators will review all complaint forms within 24 hours of receipt and begin plans for investigation using the Investigation Form. I.
Administrators will begin plans for investigation within 24 hours of receiving a verbal complaint and complete the investigation and reporting to the required parties within three weeks.
J.
Persons reporting an anonymous complaint or requesting confidentially or no action to be taken on the part of the District, will be informed that the ability of the District to respond may be limited. They will also be informed that Title IX and Section 504 prohibit retaliation and that the District takes steps to prevent such retaliation.
K. Anonymous complaints will be reviewed and reasonable action taken to the extent that such action does not disclose the source and is consistent with due process rights. These complaints will be reviewed by the assigned administrator within 24 hours. At any time a complainant may choose to file a complaint with OCR. Office of Civil Rights U.S. Department of Education 1350 Euclid Ave. Suite 325 Cleveland, Ohio 44115 Telephone: (216) 522-4970 Facsimile: (216) 522-2573 ed.gov/about/offices/list/ocr/complaintintro.html Investigation Procedure 1. When hazing and/or bullying is based on race, color, national origin, sex, (including sexual orientation and gender identity)or disability, and the behavior creates a hostile environment, the hazing and bullying investigation is suspended while the applicable nondiscrimination grievance procedures are implemented.
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2. Faculty receiving a report of harassment/bullying will begin an investigation within 24 hours of receipt of a complaint. A. The Student Referral Form will be used to document investigation process. B. At conclusion of investigation, a copy of the Student Referral Form will be placed within 24 hours in the designated area for administrative review. 3. The administrator assigned will review the form within 24 hours and make a determination whether additional action is needed. A. If no additional action needed, the form will be filed by the student’s last name in a confidential file. B. If further action is needed, the investigation will begin within 24 hours 4. In situations where the administrator receives the complaint, an investigation will begin within 24 hours. 5. The investigation will include: establishment of an investigations team; interview of alleged victim, alleged perpetrator and witnesses; summary of allegation; outcome of investigation; disciplinary action; plan to prevent reoccurrence or new harassment; referral to law enforcement (if applicable) and written notification to custodial parents of students involved. 6. Administrators assigned will use the Investigation Form to document the investigation process. A. To ensure a reliable and impartial investigation, the investigation team will represent race and gender as appropriate and interviews will be conducted with victim(s), alleged perpetrator(s), and witnesses . B. A preponderance of evidence will be used to substantiate harassment. 7. Disciplinary action will be taken as determined appropriate and consistent with due process rights. A. A preponderance of evidence will be used to substantiate harassment.
8. A plan will be developed to stop, remedy, and prevent recurrence or the occurrence of new harassment for the victim or other persons who participated in the incident or the investigation. Notification Procedure 1. Written notice will be given to: A. custodial parents/guardians of students involved in the incident B. students who are 18 years of age older or C. parties filing the complaint if different than listed above. 2. Appropriate staff will be apprised of the outcome of the investigation. 3. A copy of the Investigation Form and all attached documentation will be sent to the Assistant Superintendent for Elementary Education or the Assistant Superintendent for Secondary Education.
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B. Remedial action may also include nondisciplinary strategies that assist in redirecting the inappropriate behaviors.
Record Keeping Procedure 1. Assigned administrator will establish a confidential file location for completed harassment reports in his/her office. 2. These records should be kept as follows for a minimum of three years from the date of the report of alleged harassment. Annually between the end of the school year and June 30 the records in confidential files will be reviewed to determine those that will be retained. A. Records retained for fourth grade students will be forwarded to the grade 5-6 building by June 30. B. Records retained for sixth grade students will be forwarded to the middle school by June 30. C. Records retained for eighth grade students will be forwarded to the high school by June 30. D. Records of graduates will be retained for the three-year period based on the date of the report of the incident even if the student has graduated. 3. Staff completing the Student Referral Form will attach all pertinent information after initial investigation. A. Keep one copy in a confidential secure file. B. Return one copy with attachments to the administrator assigned in the designated location. C. Administrator assigned will file these forms in a confidential secure file by student last name. 4. Administrator assigned will attach all pertinent information to the Investigation Form, such as witness statements, custodial parental/guardian notification letters, etc.
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A. These forms will be filed in a confidential file in the administrator’s office by student last name for both the victims and the perpetrators. B. One copy of the Investigation Form will be sent to the appropriate assistant superintendent. 5. Assistant superintendents will keep copies of Investigation Reports in a confidential secure file in alphabetical order by student’s last name. 6. Each assigned administrator will keep track of the number of verified incidents of harassment. Student Instruction 1. At the beginning of each school year all faculty will discuss the District policy regarding antiharassment/bullying in age appropriate language. 2. Individual buildings may choose to notify students at the beginning of the year in appropriate groups such as all third graders, all high school freshmen etc. 3. Throughout the year policies will be reviewed with students by all staff members as needed. Prevention Program 1. The Response to Intervention Program is adopted Districtwide in all buildings to provide behavior supports to all students. 2. International Baccalaureate Program Learner Attributes are adopted Districtwide that guide the interaction and overall climate in the buildings.
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3. Annual student climate surveys in grades 4-12 given in spring will include additional questions on bullying, and results incorporated in student activities the next school year. Staff Training 1. In August of each year the administrative staff will review and update the Anti-harassment/ Bullying Policies and Procedures. 2. New teachers will be in-serviced on the District Policies and Procedures during orientation. 3. At the beginning of each school year, a faculty meeting in each building will be dedicated to the review of our District Policy and Procedures. 4. Annually a review session will be conducted for classified staff including secretaries, bus drivers and custodial workers at the November in-service day. 5. Substitute teachers will receive a written copy of Anti-Harassment/Bullying Policies and Procedures at orientation. 6. Annually all employees will take an on-line course on Bullying Prevention through Public School Works. 20. FIREARM LOOK-ALIKES A student shall not use, possess, sell, distribute or conceal any item that resembles a firearm but does not have the explosive characteristics of a firearm. This includes, but is not limited to, look-alikes that use a spring-loaded device or air pressure to propel an object or substance, such as cap guns, BB guns, pellet guns or toy guns. 21. UNWELCOME SEXUAL CONDUCT A student shall not make unwelcome sexual advances, requests for sexual favors, other physical or verbal conduct or communication of a sexual nature, toward another student, a staff member, or a visitor. This definition includes gender-based harassment that creates an intimidating, hostile or offensive educational or work environment. Prohibited behaviors include, but are not limited to, pinching, grabbing, suggestive comments, gestures or jokes, or pressure to engage in sexual activity.
A student shall not instigate or participate in an incident that results in serious bodily injury to oneself or to others. Serious bodily injury is defined as “a bodily injury that involves substantial risk of death; protracted and obvious disfigurement; or protracted loss or impairment of the function of a bodily member, organ or faculty.” (18 USC § 1365(3)(h)) 23. LIKELY INJURY — REMOVAL BY HEARING OFFICER (Special Education Provision) A student with a disability may be removed from school for up to 45 days by the hearing officer if the student is charged with a weapons or drug violation and the hearing officer believes there is a possibility that the student may injure himself/herself or others. Such a removal must take place in accordance with the provisions of the Individuals With Disabilities Education Act. 24. Reserved for State code purposes. 25. APPEARANCE AND DRESS Students shall not violate school rules pertaining to appearance and dress. Students shall attend school and school-related activities dressed in a manner which is clean, not hazardous to their safety or the safety of others, and which does not detract from the educational environment.
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22. SERIOUS BODILY INJURY
26. TARDINESS AND CLASS-CUTTING No student shall be absent from any portion of the school day, class, or other mandatory activity without a legitimate excuse and timely notification of the school by the parent or legal guardian. Attendance procedures will be established to ensure a uniform system throughout the school district. 27. VULGAR, IMPROPER OR THREATENING LANGUAGE, IMPROPER GESTURES OR SEXUAL MISCONDUCT No student shall speak or write vulgar, racially derogatory, threatening, or other improper language in any area of school buildings during school hours or at school-sponsored or related activities or events on or off school property; nor shall a student use vulgar, racially derogatory, threatening, or other improper language in any area of school buildings during school hours or at school-sponsored or related activities or events on or off school property; nor shall a student engage in sexual misconduct. 28. MISCONDUCT ON BUS No student shall threaten, act, participate in any act or acts, or attempt to threaten, act or participate in any act or acts which pose or attempt to pose a danger to the safe operation of a school bus, including, but not limited to, failing to remain seated, throwing objects at the passengers or the driver, extending arms or objects out of the windows, and shouting and other disorderly conduct which could cause physical harm, emotional stress, or diversion of the driver’s attention. Such misconduct may result in the loss of bus riding privileges and/or other disciplinary action.
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29. MISCONDUCT DURING CO-CURRICULAR AND EXTRACURRICULAR ACTIVITIES A student who has been accepted or qualifies for membership in a co-curricular or school-sponsored or related extracurricular activity shall not behave in any way which disrupts or tends to interfere with the conduct of that activity and shall not violate the rules, regulations, or policies which govern participation in a co-curricular or extracurricular activity, whose rules regulations, or policies are provided to participants and made a part of this code. Likewise, students attending any co-curricular or school-sponsored extracurricular or related activity shall not behave in any way which disrupts or tends to interfere with the conduct of that activity. 30. DISRUPTION OF SCHOOL A student shall not, by use of violence, force, noise, coercion, threat, harassment, intimidation, fear, passive resistance, or any other conduct, cause, attempt, or threaten to cause the disruption or obstruction of any lawful mission, process, activity, or function of that school. A student shall not urge other students to engage in such conduct for the purpose of causing, attempting, or threatening to cause the disruption or obstruction of any lawful mission, process, activity, or function of the school. While this list is not intended to be all-inclusive, the following acts illustrate the kinds of misconduct prohibited by this rule: A. Occupying any school building, school grounds, or part thereof; B. Blocking the entrance or exit of any school building or corridor or room therein; C. Setting fire or attempting to set fire to or damaging or attempting to damage any school building or property;
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D. Preventing or attempting to prevent by physical act or verbal utterance, the convening or continued functioning of any school class, or activity or any lawful school meeting or assembly on or off school property; E. Preventing or attempting to prevent students from attending a class or any school-sponsored or related activity or event; F. Except under the direct instruction of a principal or other authorized school personnel, blocking pedestrian or vehicular traffic on school property or at the site of any school-sponsored or related activity or event; G. Continuously and intentionally making noise or acting in a manner so as to interfere with a teacher’s ability to conduct a class or extracurricular activity; H. Making, by telephone call, letter, or other means, a threat to damage or destroy any school property or to disrupt any school-sponsored or related activity, function or event on or off school grounds; and I.
Participating in gang-related activities such as attire, clothing, colors, initiation, or recruitment.
Parking in designated staff lots is prohibited. 31. CHEATING, PLAGIARISM, AND FORGERY A student shall not plagiarize, cheat, forge, falsify, distort or misrepresent in verbal, written, or electronic form any dates, times, addresses, grades or other data in any communication directed to or from school. 32. GAMBLING OR POSSESSION OF GAMBLING PARAPHERNALIA A student shall not engage in, possess, or promote games of chance, place a bet, or risk anything of value on school grounds, on school-provided transportation, at school-sponsored or related school functions off school grounds, or any other time the student is subject to school authority. Examples: cards, dice, coins, etc. 33. EXTORTION
34. TRESPASSING A. A student shall not enter upon school grounds or premises of a school building to which the student is not assigned during or after school hours except with express permission of the school principal of that building or to attend or participate in a school-sponsored event in which his/her regularly assigned school is involved or where students from his/her regularly assigned school have been invited to attend or participate (e.g., a performance). B. A student already under suspension, expulsion or removal (emergency or disciplinary) shall not enter upon the grounds or premises of the student’s regularly assigned or other school building, or attend any school-sponsored activities, without the express permission of the principal or designee. Violation may result in arrest and prosecution for trespassing as well as further school disciplinary action. C. Anyone who is not a currently enrolled student or staff member must check in at the office or security desk and receive a visitor’s pass upon arrival at a Shaker Heights school. Unauthorized visitors may be prosecuted for trespassing. Any student who brings an unauthorized visitor into the school is subject to disciplinary action.
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No student shall use an expressed or implied threat, violence, harassment, coercion, or intimidation to obtain money or anything of value from another on school grounds, at school-sponsored or related school functions off school grounds, or any other time the student is subject to school authority.
35. INAPPROPRIATE USE OF ELECTRONIC DEVICES A student shall not use music players, televisions, telephones or other equipment in a manner determined by school authorities to be disruptive to the educational process or the orderly operation of the school. Violation may result in confiscation of the equipment and/or disciplinary action. Misuse of electronic devices or violation of the following digital citizenship guidelines may result in disciplinary action, including suspension or expulsion. When using technology devices, both at school and at home, students must: •
Be responsible and safe users of any technology tool.
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Support others by being respectful in talking to and working with them.
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Not initiate or participate in online bullying, including forwarding messages and supporting others engaging in inappropriate actions.
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Report to an adult if the student feels unsafe or uncomfortable online or sees a friend being unsafe or being made to feel uncomfortable by others.
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When using any technology device at school, students must: •
Be responsible in the use of all technology tools.
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Use technology as directed by teachers and for learning purposes.
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Be responsible for the security of the device at all times.
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Keep themselves and fellow students safe by: •
Not giving out personal information online.
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Protecting passwords and access information.
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Guarding against cyberbullying.
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Credit the intellectual property of others when used in school work.
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Think critically about the information found online to determine the reliability of that information.
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Talk to a teacher or another adult if: •
Help is needed online.
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The student comes across sites that are not suitable.
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Someone writes something that causes discomfort or asks for private information.
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The welfare of other students at the school is being threatened.
When in a testing situation: •
No electronic devices are to be used or accessible in a testing situation unless instructed by the teacher or proctor. If a student does have a device in a test situation, it may be confiscated and the test score may be negatively affected.
When using any mobile device as a phone, students will: •
Keep the phone on silent, answering or placing calls and messages outside of class time unless specified for learning purposes.
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Protect the privacy of others by not posting information about another person.
When using any device as a camera or recorder, students will: •
Take photos and record sound or video only when it is part of a class or lesson.
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•
Seek permission from individuals involved PRIOR to taking photos/videos or recording audio.
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Seek written permission from individuals involved PRIOR to publishing or sending photos, audio or video to anyone else or to any online space.
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Be respectful in talking and working with others online.
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Seek teacher permission before uploading any content to public websites.
Specific violations include the following: •
Using District technology including, but not limited to, school-issued email, for purposes other than those necessary to fulfill curriculum requirements
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Using account credentials (username/password) of another student or of a staff member to gain access to the District’s local area network, technology systems or any cloud-based service (e.g. Google Apps).
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Circumventing District technology safeguards (e.g. internet content filter) via methods including, but not limited to, the use of Virtual Private Network (VPN) or Internet proxies.
36. INAPPROPRIATE USE OF TECHNOLOGY Students shall not violate the Information Technology Acceptable Use policy adopted by the Board of Education. Specific violations include the following: A. Infringing on the rights or liberties of others. B. Illegal or criminal use of any kind. C. Utilization involving communications, materials, information, or images reasonably regarded as obscene, pornographic, threatening, abusive, harassing, discriminatory, or in violation of any other school policy. D. Accessing, viewing, printing, storing, transmitting, disseminating or selling any information in violation of law or subject to privilege or any expectation of privacy.
F. Damaging or altering the operation, function, content or design of the school information technology facilities. G. Granting access to the school information technology facilities to individuals not authorized by the school either by intentional conduct such as disclosing passwords, or by unintentional conduct such as failing to log off. H. Commercial, profit-motivated, or partisan political use not directly related to approved school programs. 37. MISCONDUCT AWAY FROM SCHOOL A student who sells or transmits any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, cocaine, marijuana, or any other controlled substance of abuse off school property or at a nonschool-sponsored or related activity, function or event may, in accordance with the procedures set forth in Ohio Revised Code Section 3313.66, be subject to suspension or expulsion from school if the superintendent determines that the student’s continued presence in the school is reasonably certain to significantly disrupt or interfere with the educational process or significantly endanger the health or safety of the students or others.
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E. Causing or permitting materials protected by copyright, trademark, service mark, trade name, trade secret, confidential or proprietary data, or communications of another to be uploaded or downloaded to a computer or information system, published, broadcast, or in any way disseminated without authorization from the owner.
A student who engages in an assault upon a school employee or another student off school property, at a non-school-sponsored or related activity, function or event may, in accordance with the procedures set forth in Ohio Revised Code Section 3313.66, be subject to suspension or expulsion from school if the superintendent determines that the student’s continued presence in the school is reasonably certain to significantly disrupt or interfere with the educational process or significantly endanger the health or safety of the students or others.
STUDENTS’ RIGHTS AND RESPONSIBILITIES RIGHTS are explicit “things” that a person may take for himself as an individual, often afforded by stated rules.
RESPONSIBILITIES are implicit, a person’s obligation to others within one’s society, so as to preserve the rights of those others.
1. ASSEMBLY AND/OR MEETINGS A student’s right to free speech and assembly as guaranteed by the First Amendment will be honored provided that such activity does not substantially disrupt the educational process. A. Students may be permitted to hold student meetings on school property within the limitations applicable to all groups under Ohio Law, Shaker Heights Ordinances, or Shaker Heights Board of Education policy, and with the approval of the administration. B. Students shall have the right to gather informally providing that such activity does not substantially disrupt the educational process, cause disorder, or invade the rights of others.
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C. Students shall have the right to formal assembly for the purposes of discussing any topic if the following conditions are met: •
Students have administrative approval;
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There is no violation of ordinance or law;
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Students’ conduct at the meeting is orderly and peaceful;
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Students will assume full responsibility for their actions as individuals or group members;
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All school regulations and policies are met.
D. All organized group meetings shall be scheduled with the school office. 2. FREEDOM OF EXPRESSION One of the basic purposes of education, as stated in the Board of Education Philosophy, is to prepare students for responsible self-expression. The First and Fourteenth Amendments of the United States Constitution guarantee citizens free expression. Students have the right to free expression as long as they do not substantially interrupt the educational process. A. Students have the right to free expression of ideas and to participate in the publication of such ideas. B. Students may wear buttons, armbands, or the like, as long as they do not substantially interfere with the educational process. C. The publishing and editorial policies and procedures governing student publications should be in written form.
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D. Effective supervision of school-sponsored newspapers should prohibit obscene or libelous material and insure the editing of material that would cause a substantial disruption of the educational process. E. Procedures for distribution of publications should include the manner, time, and place of distribution. F. A policy statement should be developed regarding the method of solicitation, type, and amount of advertising in official school publications. 3. SAFETY AND SEARCHES (Policy JFG) The District has responsibility for the safety and security of students during the school day and hours of approved cocurricular activities. While discharging this responsibility, the administration shall make reasonable efforts to maintain a positive and affirming educational environment in the schools, and to the extent practical, will schedule non-emergency searches or drills in a manner which minimizes their impact on educational programming. The administration shall also make an effort to protect each student’s rights with respect to interrogations by law enforcement officials. The administration has developed regulations to be followed in the case of searches and interrogations. The right to inspect students’ school lockers or articles carried upon their persons and to interrogate an individual student is inherent in the authority granted school boards. All searches are conducted sparingly and only when such search is reasonably likely to produce tangible results to preserve discipline and good order and the safety and security of persons and their property. The Board permits building administrators to search any unattended bag for safety and identification purposes. Student lockers are the property of the District. The Board permits building administrators to search any locker and its contents as the administrator believes necessary. Such notice will be posted at or near the entrance to the school grounds and at the main entrance to each school building, and in the student handbook.
4. INTERROGATIONS AND SEARCHES (Policy JFG-R) Searches of School Property Assigned to a Student The following rules apply to the search of school property assigned to a student (locker, desk, etc.) and the seizure of items in his/her possession. 1. General housekeeping inspection of school property may be conducted with reasonable notice. Random searches of lockers may be conducted. 2. A search of a desk or other storage space may be conducted when there exists reasonable suspicion for school authorities to believe that the area being searched contains evidence of a crime or violation of school rules. 3. Search of an area assigned to a student should be for a specifically identified item and should be conducted in his/her presence and with his/her knowledge. 4. Items, the possession of which constitutes a crime or violation of school rules, or any other possessions reasonably determined to be a threat to the safety or security of others may be seized by school authorities at any time.
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The Board permits the Superintendent to authorize the use of dogs trained in detecting the presence of drugs and explosive devices. The dogs may be used to search school facilities and grounds, including lockers and parking areas. Use of dogs may be unannounced. If a trained canine alerts to a particular vehicle, locker or other container, it shall create reasonable suspicion to search that vehicle, locker or container in accordance with this policy.
Searches of a Student’s Person or Personal Property by School Personnel Building administrators are permitted to search the person and personal property (purse, backpack, gym bag, etc.) of a student where there is reason to believe that evidence will be obtained indicating the student’s violation of either the law or school rules. The following rules apply in such cases. 1. There should be reasonable suspicion to believe that the search will result in obtaining evidence that indicates the student’s violation of the law or school rules. 2. Searches of a student’s person are conducted by a member of the same sex as the student. 3. Searches are conducted in the presence of another administrator or staff member. 4. Parents of a minor student who is the subject of a search are notified of the search and are given the reason(s) for the search as soon as feasible after completion of the search. 5. When evidence is uncovered indicating that a student may have violated the law, law enforcement officials shall be notified. 6. Strip searches should be discouraged. A substantially higher degree of certainty (more than a reasonable belief) is required prior to conducting such a search. In cases in which school officials believe a strip search is necessary, law enforcement officials should be called to conduct the search. Searches of Unattended Bags by School Personnel Building administrators are permitted to search any unattended bag found on District property for safety and identification purposes. Once the administrator has determined the identity of the owner and that no safety or security issue exists, any subsequent searches of the item are based upon reasonable suspicion. Searches of Student Property by Law Enforcement Officials A law enforcement agency must have probable cause or produce a warrant prior to conducting any search of a student’s personal property kept on school premises. When the law enforcement officials have reason to believe that any item which might pose an immediate threat to the safety or security of others is kept in a student locker, desk or other storage space, searches may be conducted without a previously issued warrant.
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Interrogations by Law Enforcement Officials The schools have legal custody of students during the school day and during hours of approved extracurricular activities. It is the responsibility of the school administration to try to protect each student under its control; therefore, the following steps shall be taken. 1. The questioning of students by law enforcement agencies is limited to situations where parental consent has been obtained or the school official has made an independent determination that reasonable grounds exist for conducting an interrogation during school hours. 2. Whenever possible, law enforcement officials should contact and/or question students out of school. When it is absolutely necessary for an officer to make a school contact with a student, the school authorities will bring the student to a private room and the contact is made out of the sight of others as much as possible. 3. The school principal must be notified before a student may be questioned in school or taken from a classroom. 4. The administration shall make every reasonable attempt to notify the parent(s) of the student to be interviewed by the law enforcement officials before questioning begins, unless extenuating circumstances dictate that this not be done. 5. A school official requests to be present when an interrogation takes place within the school.
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6. When law enforcement officials remove a student from school, the administration will make an attempt to notify the parent(s). 7. Law enforcement officials should always be notified by the school principal whenever a student is involved in any type of criminal activity. When the principal learns of this involvement, he/she should notify the juvenile officer or detective bureau of the law enforcement agency. The school should not attempt to handle matters that are properly in the realm of a law enforcement agency. 5. CORPORAL PUNISHMENT / FORCE AND RESTRAINT (Policy JGA) The Board does not condone or permit the use of corporal punishment. The Board expects all members of the school community to treat each other with dignity and respect. Humiliation, personal affront or other indignities are inconsistent with the Board’s human relations philosophy and practice. Teachers, administrators, and classified employees are authorized by State law to use, within the scope of their employment “such amount of force and restraint as is reasonable and necessary to quell a disturbance threatening physical injury to others, to obtain possession of weapons or other dangerous objects, for the purpose of self-defense, or for the protection of persons or property.” The Board wishes to emphasize the concept of reasonableness in the use of force or restraint.
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LEGAL NOTIFICATIONS NOTICE OF NON-DISCRIMINATION The Shaker Heights City School District does not discriminate on the basis of race, color, national origin, ancestry, religion, gender, sexual orientation, disability, age, or veteran status in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Marla Robinson, Title IX Lead Coordinator, 15600 Parkland Drive, Shaker Heights, OH 44120, (216) 295-1400. TRUANCY
(Policy JEDA)
The Board endeavors to reduce truancy through cooperation with parents, diligence in investigating the causes of absence and use of strict guidelines in regard to tardiness and unexcused absence. When the Board determines that a student has been truant and that the parent, guardian or other person having care of a child has failed to ensure the child’s attendance at school, State law authorizes the Board to require the parent to attend a specified educational program. This program has been established according to the rules adopted by the State Board of Education for the purpose of encouraging parental involvement in compelling the child’s attendance at school. On the request of the Superintendent, or when it comes to the attention of the school attendance officer or other appropriate officer of the District, the designated officer must investigate any case of supposed truancy within the District and must warn the child, if found truant, and the child’s parent in writing of the legal consequences of being a “habitual” truant. A “habitual truant” is any child of compulsory school age who is absent without a legitimate excuse for 30 or more consecutive hours, 42 or more hours in one month or 72 or more hours in a school year. The parent is required to have the child attend school immediately after notification. If the parent fails to get the child to attend school, the attendance officer or other appropriate officer, if directed by the Superintendent or the Board, must send notice requiring the child’s parent to attend a parental education program. Regarding “habitual truants,” the Board must take as an intervention strategy any appropriate action contained in Board policy. The Board directs the administration to develop intervention strategies that include all of the following actions applicable: 1. providing a truancy intervention plan meeting State law requirements for any student who is excessively absent from school; 2. providing counseling for a habitual truant; 3. requesting or requiring a parent having control of a habitual truant to attend parental involvement programs; 4. requesting or requiring a parent of a habitual truant to attend truancy prevention mediation programs; 5. notification to the registrar of motor vehicles or 6. taking appropriate legal action. The attendance officer provides notice to the parent of a student who is absent without excuse for 38 or more hours in one school month or 65 or more hours in a school year within seven days after the date of the absence triggering the notice. At the time of notice, the District may take any appropriate action as outlined in this policy as an intervention strategy.
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Absence Intervention Plan Beginning with the 2017-2018 school year, when a student’s absences surpass the threshold for a habitual truant, the principal or the Superintendent assigns the student to an absence intervention team within 10 days of the triggering event. The absence intervention team must be must be developed within seven school days of the triggering event and is based on the needs of the individual student. The team must include a representative from the student’s school or District, a representative from the student’s school or District who knows the student and the student’s parent or their designee, and also may include a school psychologist, counselor, social worker or representative of an agency designed to assist students and their families in reducing absences. During the seven days while developing the team, the Superintendent or principal makes at least three meaningful, good faith attempts to secure participation of the student’s parent. If the student’s parent is unresponsive the District investigates whether the failure to respond triggers mandatory reporting to the appropriate children’s services agency and instructs the absence team to develop the intervention plan without the parent. Within 14 school days after a student is assigned to a team, the team develops a student specific intervention plan to work to reduce or eliminate further absences. The plan includes, at minimum a statement the District will file a complaint in juvenile court not later than 61 days after the date the plan is implemented if the student refuses to participate or fails to make satisfactory progress. The District makes reasonable efforts to provide the student’s parent with written notice of the plan within seven days of development. The absence intervention plan for a student may include contacting the juvenile court to have a student informally enrolled in an alternative to adjudication. The Board directs the Superintendent to develop written procedures regarding the use of and selection process for offering these alternatives to ensure fairness. If the student becomes habitually truant within 21 school days prior to the last day of instruction of a school year, the District may either assign a school official to work with the student’s parent to develop an intervention plan during the summer and implement the plan no later than seven days prior to the first day of instruction of the next school year, or reconvene the absence intervention process on the first day of instruction of the next school year. Filing a Complaint with Juvenile Court Beginning with the 2017-2018 school year, the attendance officer must file a complaint against the student in juvenile court on the 61st day after implementation of the absence intervention plan when: 1. the student’s absences have surpassed the threshold for a habitual truant; 2. the District has made meaningful attempts to re-engage the student through the absence intervention plan, other intervention strategies and any offered alternatives to adjudication and 3. the student has refused to participate in or failed to make satisfactory progress on the plan or any offered intervention strategies or alternatives to adjudication as determined by the absence intervention team. If the 61st day after intervention falls on a day during the summer months, the District may extend the implementation of the plan and delay the filing of the complaint for an additional 30 days after the first day of instruction of the next school year. Unless the absence intervention team determines the student has made substantial progress on their absence intervention plan, the attendance officer must file a complaint against the student in juvenile court if the student is absent without legitimate excuse for 30 or more consecutive hours or 42 or more hours during a school month at any time during the implementation phase of the intervention plan or other intervention strategy.
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STUDENT RECORDS (Policy JO & JO-R) In order to provide students with appropriate instruction and educational services, it is necessary for the District to maintain extensive educational and personal information. It is essential that pertinent information in these records be readily available to appropriate school personnel, be accessible to the student’s parent(s) or the student in compliance with law, and yet be guarded as confidential information. The Superintendent is responsible for the proper administration of student records in keeping with State law and federal requirements and the procedures for the collection of necessary information about individual students throughout the District. Upon request, all records and files included in the student’s cumulative file are available to parent(s) or the student (if he/she is over 18 years of age). This request must be in writing and is granted within seven calendar days. No records are to be removed from the school. A principal, teacher or other qualified school personnel must be present to explain any of the tests or other material. All rights and protections given to parents under law and this policy transfer to the student when he/she reaches age 18 or enrolls in a postsecondary school. The student then becomes an “eligible student.” The District uses reasonable methods to identify and authenticate the identity of parents, students, school officials and any other parties to whom the agency or institution discloses personally identifiable information from education records. The District provides notice to parents and eligible students annually, in accordance with the procedures set forth under administrative regulations, of the rights held by parents and eligible students under law and this policy. It is the intent of the District to limit the disclosure of information contained in the student’s education records except: 1. by prior written consent; 2. as directory information and 3. under other limited circumstances, as enumerated under administrative regulations. The following rights exist: 1. the right to inspect and review the student’s education records; 2. the right, in accordance with administrative regulations, to seek to correct parts of the student’s education records, including the right to a hearing if the school authority decides not to alter the records according to the parent(s)’ or eligible student’s request; 3. the right of any person to file a complaint with the U.S. Department of Education if the District violates relevant Federal law, specifically the Family Educational Rights and Privacy Act and 4. the right to acquire information concerning the procedure which the parent(s) or eligible student should follow to obtain copies of this policy, the locations from which these copies may be obtained, as well as any fees to be charged for such copies. *(See administrative regulations.) The District proposes to designate the following personally identifiable information contained in a student’s education records as “directory information.” 1. student’s name 2. student’s address 3. telephone number(s) 4. student’s achievement awards or honors 5. dates of attendance (“from and to” dates of enrollment) 6. grade level 7. the most recent educational agency or institution attended
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The above information is disclosed without prior written consent, except when the request is for a profitmaking plan or activity or when the parent/eligible student has informed the Board that any or all such information should not be released without their prior written consent or when disclosure is otherwise prohibited by law. Administrative regulations set forth a procedure for annual notification to parents and eligible students of the District’s definition of directory information. Parents or eligible students then have two weeks in which to advise the District in writing, in accordance with such regulations, of any or all items which they refuse to permit as directory information about that student. To carry out their responsibilities, school officials have access to student education records for legitimate educational purposes. The District uses the criteria set forth under administrative regulations to determine who are “school officials” and what constitutes “legitimate educational interests.” Other than requests as described above, school officials release information from, or permit access to, a student’s education records only with the prior written consent of a parent or eligible student, except that the Superintendent or a person designated in writing by the Superintendent may permit disclosure in certain limited circumstances outlined under administrative regulations. The District maintains, in accordance with administrative regulations, an accurate record of all requests to disclose information from, or to permit access to, a student’s education records and of information disclosed and access permitted. 1. Each student’s official school records include the following. A. Records to be retained permanently 1. name and address of parent(s) 2. verification of date and place of birth 3. dates and record of attendance 4. course enrollment and grades 5. test data 6. date of graduation or withdrawal B. Records of verifiable information to be retained during the student’s school career 1. medical/health data 2. individual psychological evaluation (gathered with written consent of parent(s)) 3. individual intelligence tests, tests for learning disabilities, etc., (counseloradministered) 4. other verifiable information to be used in educational decision making 2. Maintaining student records A. Transcripts of the scholastic record contain only factual information. The District confines its record keeping to tasks with clearly defined educational ends. B. Items listed under 1-A are retained for 100 years. Those listed under 1-B are retained during the student’s enrollment and destroyed after graduation unless the school code imposes other restrictions. C. Teacher and staff comments on student records are confined to matters related to student performance. Value judgments are excluded from the record. D. Student records are considered as current educational and/or therapeutic tools and are available for use as such.
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The following definitions of terms pertain to this statement of policy. Student — any person who attends or has attended a program of instruction sponsored by the Board. Eligible student — a student or former student who has reached age 18 or is attending a postsecondary school. Parent — either natural parent of a student, unless his/her rights under the Family Educational Rights and Privacy Act (FERPA) have been removed by a court order, a guardian or an individual acting as a parent or guardian in the absence of the student’s parent(s). Dates of attendance — means the period of time during which a student attends or attended an educational agency or institution. Examples of dates of attendance include an academic year, a spring semester or a first quarter. The term does not include specific daily records of a student’s attendance at an educational agency or institution. Education records — any records (in handwriting, print, tapes, film or other medium) maintained by the District, an employee of the District or an agent of the District that are related to a student, except: 1. a personal record kept by a school staff member that meets the following tests: A. it is in the sole possession of the individual who made it; B. it is used only as a personal memory aid and C. information contained in it has never been revealed or made available to any other person, except the maker’s temporary substitute; 2. an employment record which is used only in relation to a student’s employment by the District (employment for this purpose does not include activities for which a student receives a grade or credit in a course); 3. alumni records which relate to the student after he/she no longer attends classes provided by the District and the records do not relate to the person as a student and 4. peer-graded papers before they are collected and recorded by a teacher. Personally Identifiable Information — any data or information which makes the subject of a record known, including the student’s name, the student’s or student’s family’s address, the name of the student’s parent or other family members, a personal identifier such as a student’s Social Security number or a biometric record, other indirect identifiers, such as the student’s date of birth, place of birth or mother’s maiden name, other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty or information requested by a person who the District reasonably believes knows the identity of the student to whom the education record relates. ANNUAL NOTIFICATION Within the first three weeks of each school year, the District publishes in a notice to parents and eligible students their rights under State and Federal law and under this policy. The District also sends home with each student a bulletin listing these rights; the bulletin is included with a packet of material provided to parents or eligible students when the students enroll during the school year. The notice includes: 1. the right of a parent(s) or eligible student to inspect and review the student’s education records; 2. the intent of the District to limit the disclosure of information contained in a student’s education records, except: (1) by the prior written consent of the student’s parent(s) or the eligible student,
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(2) as directory information or (3) under certain limited circumstances, as permitted by law; 3. the right of a student’s parent(s) or an eligible student to seek to correct parts of the student’s education records which he/she believes to be inaccurate, misleading or in violation of student rights; this right includes a hearing to present evidence that the records should be changed if the District decides not to alter them according to the parent(s)’ or eligible student’s request; 4. the right of any person to file a complaint with the Department of Education if the District violates FERPA and 5. the procedure that a student’s parent(s) or an eligible student should follow to obtain copies of this policy and the locations where copies may be obtained. An administrator arranges to provide translations of this notice to non-English-speaking parents in their native language. LOCATIONS OF EDUCATION RECORDS Types
Location
Custodian
Cumulative School Records
Principals’ Offices
Principals
Cumulative School Records (Former Students)
High School Archives
Director of Student Affairs
Health Records
Principals’ Offices
Principals
Speech Therapy Records
Pupil Services Offices
Director of Pupil Services
Psychological Records
Pupil Services Offices
Director of Pupil Services
School Transportation Records
Transportation Department
Transportation Supervisor
Special Test Records
Pupil Services Offices
Director of Pupil Services
Occasional Records (Student education records not identified above; such as those in the Superintendent’s Principals’ Offices office, in the school attorney’s office, or in the personal possession of teachers)
Principals
PROCEDURE TO INSPECT EDUCATION RECORDS Parents or eligible students may inspect and review education records to which they are entitled to have access upon request. In some circumstances, it may be mutually more convenient for the record custodian to provide copies of records. (See the schedule of fees for copies.) Since a student’s records may be maintained in several locations, the school principal may offer to collect copies of records or the records themselves from locations other than a student’s school, so that they may be inspected at one site. If parents and eligible students wish to inspect records where they are maintained, school principals accommodate their wishes. Parents or eligible students should submit to the student’s school principal a written request, which identifies as precisely as possible the record or records that he/she wishes to inspect. The principal (or other custodian) contacts the parent(s) of the student or the eligible student to discuss how access is best arranged (copies at the exact location or records brought to a single site). The principal (or other custodian) makes the needed arrangements as promptly as possible and notifies the parent(s) or eligible student of the time and place where the records may be inspected. This procedure must be completed within 45 days or earlier after the receipt of the request for access.
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If for any valid reason, such as working hours, distance between record location sites or health, a parent(s) or eligible student cannot personally inspect and review a student’s education records, the District arranges for the parent(s) or eligible student to obtain copies of the records. (See information below regarding fees for copies of records.) When records contain information about students other than a parent(s)’ child or the eligible student, the parent(s) or eligible student may not inspect and review the records of the other students. FEES FOR COPIES OF RECORDS The District does not deny parents or eligible students any rights to copies of records because of the following published fees. When the fee represents an unusual hardship, it may be waived, in part or entirely, by the records custodian. The District reserves the right to make a charge for copies, such as transcripts, which it forwards to potential employers or to colleges and universities for employment or admissions purposes. The District may deny copies of records (except for those required by law) if the student has an unpaid financial obligation to the District. Federal law requires the District to provide copies of records for the following reasons: 1. when the refusal to provide copies effectively denies access to a parent(s) or eligible student; 2. at the request of the parent(s) or eligible student when the District has provided the records to third parties by the prior consent of the parent(s) or eligible student or 3. at the request of the parent(s) or eligible student when the District has forwarded the records to another district in which the student seeks or intends to enroll. The fee for copies provided under Federal law may not include the costs for search and retrieval. The fee for all other copies such as copies of records forwarded to third parties with prior consent or those provided to parents as a convenience is $3 Per request (actual search, retrieval copying cost and postage, if any). DIRECTORY INFORMATION (Policy JO & JO-R) The District proposes to designate the following personally identifiable information contained in a student’s education record as “directory information”; it discloses that information without prior written consent, except that directory information is not released for a profit-making plan or activity or when disclosure is otherwise prohibited by law. Such information includes: 1. student’s name 2. student’s address 3. telephone number(s) 4. student’s achievement awards or honors 5. dates of attendance (“from and to” dates of enrollment) 6. grade level 7. the most recent educational agency or institution attended Within the first three weeks of each school year, the District publishes the above list, or a revised list, of the items of directory information that it proposes to designate as directory information. For students enrolling after the notice is published, the list is given to the student’s parent(s) or to the eligible student at the time and place of enrollment.
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After the parents or eligible students have been notified, they have two weeks in which to advise the District in writing (a letter to the Superintendent’s office) of any or all of the items which they refuse to permit the District to designate as directory information about that student. At the end of the two-week period, each student’s records are appropriately marked by the record custodians to indicate the items that the District designates as directory information about that student. This designation remains in effect until it is modified by the written direction of the student’s parent(s) or the eligible student. USE OF STUDENT EDUCATION RECORDS To carry out their responsibilities, school officials have access to student education records for legitimate educational purposes. The District uses the following criteria to determine who are school officials. An official is a person: 1. duly elected to the Board; 2. certificated by the state and appointed by the Board to an administrative or supervisory position; 3. certificated by the state and under contract to the Board as an instructor; 4. employed by the Board as a temporary substitute for administrative, supervisory or teaching personnel for the period of his/her performance as a substitute; 5. employed by, or under contract to, the Board to perform a special task such as a secretary, a treasurer, Board attorney or auditor for the period of his/her performance as an employee or contractor or 6. a contractor, consultant, volunteer or other party to whom an agency or institution has outsourced institutional services or functions may be considered a school official provided that the outside party: A. performs an institutional service or function for which the District would otherwise use employees; B. is under the direct control of the District with respect to the use and maintenance of education records and C. abides by the legal requirements governing the use and redisclosure of personally identifiable information from education records. School officials who meet the criteria listed above have access to a student’s records if they have a legitimate educational interest in those records. A “legitimate educational interest” is the person’s need to know in order to perform: 1. an administrative task required in the school employee’s position description approved by the Board; 2. a supervisory or instructional task directly related to the student’s education or 3. a service or benefit for the student or the student’s family such as health care, counseling, student job placement or student financial aid. NOTE: The District must use reasonable methods to ensure that school officials obtain access to only those education records in which they have legitimate educational interests. A district that does not use physical or technological access controls to records must ensure that its administrative policy for controlling access to education records is effective and that it remains in compliance with the legitimate educational interest requirement.
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The District releases information from or permits access to a student’s education records only with a parent’s or an eligible student’s prior written consent, except that the Superintendent or a person designated in writing by the Superintendent may permit disclosure under the following conditions: 1. when students seek or intend to enroll in another school district or a postsecondary school. The District makes reasonable attempts to notify the parent or eligible student at their last known address unless the disclosure is initiated by the parent or eligible student or unless the District’s annual notification includes notice that the District forwards education records to other education entities that request records in connection with a student’s transfer or enrollment. Upon request, the District provides copies of the records and an opportunity for a hearing (upon the condition that the student’s parents be notified of the transfer, receive a copy of the record and have an opportunity for a hearing to challenge the content of the record); 2. when certain federal and state officials need information in order to audit or enforce legal conditions related to federally supported education programs in the District; 3. when parties who provide, or may provide, financial aid for which a student has applied or received, need the information to: A. establish the student’s eligibility for the aid; B. determine the amount of financial aid; C. establish the conditions for the receipt of the financial aid or D. enforce the agreement between the provider and the receiver of financial aid; 4. if a State law adopted before November 19, 1974, required certain specific items of information to be disclosed in personally identifiable form from student records to state or local officials; 5. when the District has entered into a written agreement or contract for an organization to conduct studies on the District’s behalf to develop tests, administer student aid or improve instruction; 6. when accrediting organizations need those records to carry out their accrediting functions; 7. when parents of eligible students claim the student as a dependent; 8. when it is necessary to comply with a judicial order or lawfully issued subpoena; the District makes a reasonable effort to notify the student’s parent(s) or the eligible student before making a disclosure under this provision, except when a parent is party to a court proceeding involving child abuse or neglect or dependency, and the order is issued in the context of that proceeding; 9. if the disclosure is an item of directory information and the student’s parent(s) or the eligible student has not refused to allow the District to designate that item as directory information for that student; 10. the disclosure is in connection with a health and safety emergency; 11. the disclosure concerns sex offenders and other individuals required to register under section 170101 of the Violent Crime Control and Law Enforcement Act of 1994, 42 U.S.C. 14071, and the information was provided to the educational agency or institution under 42 U.S.C. 14071 and applicable federal guidelines and 12. to an agency caseworker or other representative of a state or local child welfare agency when the agency is legally responsible for the care and protection of the child. Information obtained will not be disclosed by the agency to any other agency or individual, unless they are engaged in addressing the education needs of the child and authorized by the agency to have access and the disclosure is consistent with the State laws applicable to protecting the confidentiality of the student’s education records. The District discloses personally identifiable information from an education record to appropriate parties,
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including parents, in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals. When deciding whether to release personally identifiable information in a health or safety emergency, the District may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. If the District determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from education records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals. The District records the following information when it discloses personally identifiable information from education records under the health or safety emergency exception: 1. the articulable and significant threat to the health or safety of a student or other individuals that formed the basis for the disclosure and 2. parties to whom the District disclosed the information. The District is required to permit the Ohio Department of Education (ODE) to have access to personally identifiable information about a student if ODE needs the information to: 1. notify the District or school attended in the District of threats or descriptions of harm included in the student’s response to an achievement test question; 2. verify the accuracy of the student’s achievement test score or 3. determine whether the student satisfies the alternative conditions for a high school diploma. District officials may release information from a student’s education records if the student’s parent(s) or the eligible student gives his/her prior written consent for the disclosure. The written consent must include at least: 1. a specification of the records to be released; 2. the reasons for the disclosure; 3. the person or the organization or the class of persons or organizations to whom the disclosure is to be made; 4. the parent(s) or student’s signature and 5. the date of the consent and, if appropriate, a date when the consent is to be terminated. The District uses reasonable methods to identify and authenticate the identity of parents, students, school officials and any other parties to whom the agency or institution discloses personally identifiable information from education records. The student’s parent(s) or the eligible student may obtain a copy of any records disclosed under this provision. The District does not release information contained in a student’s education records, except directory information, to any third parties, except its own officials, unless those parties agree that the information is not redisclosed, without the parent(s)’ or eligible student’s prior written consent. RECORDS OF REQUESTS FOR ACCESS AND DISCLOSURES MADE FROM EDUCATION RECORDS The District maintains an accurate record of all requests for it to disclose information from, or to permit access to, a student’s education records and of information it discloses and access it permits, with some exceptions listed below. This record is kept with, but is not a part of, each student’s cumulative school records. It is available only to the record custodian, the eligible student, the parent(s) of the student or to federal, state or local officials for the purpose of auditing or enforcing federally supported educational programs.
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The record includes: 1. the name of the person who or agency which made the request; 2. the interest which the person or agency has in the information; 3. the date on which the person or agency made the request; 4. whether the request was granted and, if it was, the date access was permitted or the disclosure was made and 5. in the event of a health and safety emergency, the articulable and significant threat to the health or safety of a student or other individuals that formed the basis for the disclosure and the parties to whom the agency or institution disclosed the information. The District maintains this record as long as it maintains the student’s education record. The records do not include requests for access or information relative to access which has been granted to parent(s) of the student or to an eligible student; requests for access or access granted to officials of the District who have a legitimate educational interest in the student; requests for, or disclosures of, information contained in the student’s education records if the request is accompanied by the prior written consent of a parent(s) or eligible student or if the disclosure is authorized by such prior consent or for requests for, or disclosures of, directory information designated for that student. PROCEDURES TO SEEK TO CORRECT EDUCATION RECORDS Parents of students or eligible students have a right to seek to change any part of the student’s records which they believe is inaccurate, misleading or in violation of student rights. For the purpose of outlining the procedure to seek to correct education records, the term “incorrect” is used to describe a record that is inaccurate, misleading or in violation of student rights. The term “correct” is used to describe a record that is accurate, not misleading and not in violation of student rights. Also, in this section, the term “requester” is used to describe the parent(s) of a student or the eligible student who is asking the District to correct a record. To establish an orderly process to review and correct the education records for a requester, the District may make a decision to comply with the request for change at several levels in the procedure. First-level decision. When a parent of a student or an eligible student finds an item in the student’s education records that he/she believes is inaccurate, misleading or in violation of student rights, he/she should immediately ask the record custodian to correct it. If the records are incorrect because of an obvious error and it is a simple matter to make the record change at this level, the records custodian makes the correction. If the records are changed at this level, the method and result must satisfy the requester. If the custodian cannot change the records to the requester’s satisfaction, or the records do not appear to be obviously incorrect, he/she: 1. provides the requester a copy of the questioned records at no cost; 2. asks the requester to initiate a written request for the change and 3. follows the procedure for a second-level decision. Second-level decision. The written requests to correct a student’s education records through the procedure at this level should specify the correction that the requester wishes the District to make. It should at least identify the item the requester believes is incorrect and state whether he/she believes the item: 1. is inaccurate and why; 2. is misleading and why and/or 3. violates student rights and why.
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The request is dated and signed by the requester. Within two weeks after the records custodian receives a written request, he/she: 1. studies the request; 2. discusses it with other school officials (the person who made the record or those who may have a professional concern about the District’s response to the request); 3. makes a decision to comply or decline to comply with the request and 4. completes the appropriate steps to notify the requester or moves the request to the next level for a decision. If, as a result of this review and discussion, the records custodian decides the records should be corrected, he/she effects the change and notifies the requester in writing that he/she has made the change. Each such notice includes an invitation for the requester to inspect and review the student’s education records to make certain that the records are in order and the correction is satisfactory. If the custodian decides the records are correct, he/she makes a written summary of any discussions with other officials and of his/her findings in the matter. He/She transmits this summary and a copy of the written request to the Superintendent. Third-level decision. The Superintendent reviews the material provided by the records custodian and, if necessary, discusses the matter with other officials such as the school attorney or the Board (in executive session). He/She then makes a decision concerning the request and completes the steps at this decision level. Ordinarily, this level of the procedure should be completed within two weeks. If it takes longer, the Superintendent notifies the requester in writing of the reasons for the delay and indicates a date on which the decision will be made. If the Superintendent decides the records are incorrect and should be changed, he/she advises the record custodian to make the changes. The record custodian advises the requester of the change as he/she would if the change had been made at the second level. If the Superintendent decides the records are correct, he/she prepares a letter to the requester, which includes: 1. the District’s decision that the records are correct and the basis for the decision; 2. a notice to the requester that he/she has a right to ask for a hearing to present evidence that the records are incorrect and that the District grants such a hearing; 3. advice that the requester may be represented or assisted in the hearing by other parties, including an attorney at the requester’s expense and 4. instructions for the requester to contact the Superintendent or his/her designee to discuss acceptable hearing officers, convenient times and a satisfactory site for the hearing. (The District is not bound by the requester’s positions on these items but may, as far as feasible, arrange the hearing as the requester wishes.) Fourth-level decision. After the requester has submitted (orally or in writing) his/her wishes concerning the hearing officer, the time and place for the hearing, the Superintendent, within a week, notifies the requester when and where the District will hold the hearing and whom it has designated as the hearing officer. At the hearing, the hearing officer provides the requester a full and reasonable opportunity to present material evidence and testimony to demonstrate that the questioned part of the student’s education records are incorrect as shown in the requester’s written request for a change in the records (second level).
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Within one week after the hearing, the hearing officer submits to the Superintendent a written summary of the evidence submitted at the hearing. Together with the summary, the hearing officer submits his/her recommendation, based solely on the evidence presented at the hearing, that the records should be changed or remain unchanged. The Superintendent prepares the District’s decision within two weeks of the hearing. That decision is based on the summary of the evidence presented at the hearing and the hearing officer’s recommendation. The District’s decision is based solely on the evidence presented at the hearing. The Superintendent may overrule the hearing officer if he/she believes the hearing officer’s recommendation is not consistent with the evidence presented. As a result of the District’s decision, the Superintendent takes one of the following actions. 1. If the decision is that the District changes the records, the Superintendent instructs the records custodian to correct the records. The records custodian corrects the records and notifies the requester as in the context of the second-level decision. 2. If the decision is that the District does not change the records, the Superintendent prepares a written notice to the requester, which includes: A. the District’s decision that the records are correct and will not be changed; B. a copy of a summary of the evidence presented at the hearing and a written statement of the reasons for the District’s decision and C. advice to the requester that he/she may place in the student’s education records an explanatory statement that states the reasons why he/she disagrees with the District’s decision and/or the reasons he/she believes the records are incorrect. Final administrative step in the procedure. When the District receives an explanatory statement from a requester after a hearing, it maintains that statement as part of the student’s education records as long as it maintains the questioned part of the records. The statement is attached to the questioned part of the records and whenever the questioned part of the records is disclosed, the explanatory statement is also disclosed.
FEDERAL PROGRAMS AND RESOURCES EVERY STUDENT SUCCEEDS ACT (ESSA) In December 2015, President Barack Obama signed into law a bipartisan bill to reauthorize the Elementary and Secondary Education Act (ESEA) of 1965. The new reauthorization legislation is known as the Every Student Succeeds Act (ESSA) and it replaced the No Child Left Behind Act (NCLB). The new law represents a significant and positive shift in allowing states and their districts more autonomy and flexibility in school improvement, assessments, teacher evaluation, student services and early childhood education. There are four guiding principles: 1. Schools are expected to teach students using standards-based curriculum and scientifically based methods proven to be successful. 2. Schools and districts are accountable for demonstrating that all students are meeting academic goals each year. Schools not making adequate progress for two or more consecutive years in reading or math are in “school improvement” status. 3. Teachers and instructional paraprofessionals must be highly qualified. School districts must develop plans to ensure highly qualified teachers and instructional paraprofessionals in Title I funded programs.
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4. Parents must be given information, rights and choices concerning their child’s education. NCLB states parents have a right: •
to have access to their child’s individual performance levels on the statewide assessments;
•
to know if their child’s school is making adequate yearly progress (links to Ohio Department of Education Local Report Cards) ilrc.ode.state.oh.us;
•
to know the qualifications of their child’s teachers;
•
to be informed if their child is being taught by a substitute or a non-highly qualified teacher for longer than four consecutive weeks; and
•
to know about school choice and supplemental educational services.
TITLE I The Title I program is based on an annual assessment of educational needs. This assessment includes identification of educationally deprived children in the public and private schools in this District. Title I services are provided to all eligible, educationally deprived students. The Board believes parental involvement is a vital part of the Title I program. The Superintendent/designee jointly develops with and distributes to parents of children participating in Title I programs within the District a written parental involvement policy and guidelines. The written parental involvement policy includes a School-Parent Compact jointly developed by the school and the parents. The requirements of the policy, compact and guidelines are consistent with Federal and State law. Parental involvement includes, but is not limited to, parental contribution to the design and implementation of programs under this title, participation by parents in school activities and programs, and training and materials that build parents’ capacity to improve their children’s learning in both the home and the school. To build a partnership between home and school, the District: 1. informs the parents of the program, the reasons for their children’s participation and the specific instructional objectives; 2. trains parents to work with their children to attain instructional objectives; 3. trains teachers and other staff involved in programs under this title to work effectively with the parents of participating students; 4. develops partnerships by consulting with parents regularly; 5. provides opportunities for parents to be involved in the design, operation and evaluation of the program and 6. provides opportunities for the full participation of parents who lack literacy skills or whose native language is not English. Title I funds are used only to augment, not to replace, state and local funds. The Board uses these funds to provide equivalent or comparable educational services in all schools receiving Title I assistance. Part of the Elementary and Secondary Act, currently known as No Child Left Behind (NCLB), Title I is a federal entitlement program that provides the district and schools serving low-income families with funds to improve student achievement. District and school allocations are based on the number and percentage of students who are eligible for free or reduced-price lunches. The numbers vary each year. PARENTS’ RIGHT TO KNOW All school districts are required to notify parents with children in Title I schools so that they may request information regarding the professional qualifications of each student’s classroom teachers. This information may include the following qualifications.
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•
If the teacher has met state qualification and licensing criteria for the grade level and subject areas taught.
•
If the teacher is teaching under emergency or temporary status in which state qualifications or licensing criteria are waived.
•
The teacher’s baccalaureate degree major, graduate certification, and field of discipline.
If you have questions or would like additional information, please contact your building principal. HIGHLY QUALIFIED TEACHERS All of Shaker’s core subject teachers and instructional paraprofessionals in Title I buildings have earned the designation of Highly Qualified and hold certification in their assigned areas of instruction. Any questions concerning their qualifications may be addressed to the District Director of Human Resources at 216-2951400, or to the Ohio Department of Education website, education.ohio.gov. MCKINNEY-VENTO HOMELESS ASSISTANCE ACT (Policy JECAA) McKinney-Vento is the federal legislation dealing with the education of children and youth experiencing homelessness in U.S. public schools. It was reauthorized as Title X, Part C, of the No Child Left Behind Act. The McKinney-Vento program is designed to address the problems that homeless children and youth have faced in enrolling, attending, and succeeding in school. Under this program, state educational agencies (SEAs) must ensure that each homeless child and youth has equal access to the same free, appropriate public education, including a public preschool education, as other children and youth. Homeless children and youth should have access to the educational and other services that they need to enable them to meet the same challenging state student academic achievement standards to which all students are held. In addition, homeless students may not be separated from the mainstream school environment. States and districts are required to review and undertake steps to revise laws, regulations, practices, or policies that may act as a barrier to the enrollment, attendance, or success in school of homeless children and youth. Under the McKinney-Vento Act, children in homeless situations have the right to: •
Attend school, no matter where they live or how long they have lived there.
•
Enroll either the local school or the school of origin (the school of origin is the school the child attended when he/she was permanently housed or the school in which the child was last enrolled), if this is in their best interest.
•
Enroll, attend classes and participate fully in all school activities while the school arranges for the transfer of records.
Have the same rights and access to programs/ services that are available to all other students including supplemental services.
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Adopted September 2016 K IS
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2018-2019 Calendar SHAKER HEIGHTS CITY SCHOOL DISTRICT
AUGUST 2018 SUN MON TUE WED THU FRI
5
6
7
1 8
2 9
3 10
SEPTEMBER 2018 SAT
4 11
SUN MON TUE WED THU FRI
6
SAT
1 8
7
OCTOBER 2018 SUN MON TUE WED THU FRI
7
1 8
2 9
3 10
4 11
SAT
5 6 12 13
2
3
4
5
12 13 14 15 16 17 18
9
10
11
12 13 14 15
14 15 16 17 18 19 20
19 20 21 22 23 24 25
16 17 18 19 20 21 22
21 22 23 24 25 26 27
26 27 28 29 30 31
23 24 25 26 27 28 29
28 29 30 31
DECEMBER 2018 SAT
5
12 13 14 15
13 14 15 16 17 18 19
10
11
12 13 14 15 16
16 17 18 19 20 21 22
20 21 22 23 24 25 26
17 18 19 20 21 22 23
23 24 25 26 27 28 29
27 28 29 30 31
24 25 26 27 28
5
9
10
11
6
7
6
7
2 9
3 10
4 11
SAT
4
4
1 8
SUN MON TUE WED THU FRI
3
3
6
7
1 8
2 9
SUN MON TUE WED THU FRI
2 9
3 10
4 11
SAT
5 6 12 13
SUN MON TUE WED THU FRI
2
3
4
5
9
10
11
12 13 14 15
21 22 23 24 25 26 27
19 20 21 22 23 24 25
16 17 18 19 20 21 22
28 29 30
26 27 28 29 30 31
23 24 25 26 27 28 29
7
3 10
SAT
12 13 14 15 16 17 18
6
2 9
SUN MON TUE WED THU FRI
14 15 16 17 18 19 20
5
1 8
SAT
6
7
1 8
30
= Vacation
= Conference Day (See below for specific grade levels)
FIRST SEMESTER First Day for Staff .............................................................Aug. 16 (Thurs.) Professional Days ...................................................................... Aug. 16-21 Classes Begin (PreK-12) .................................................................Aug. 22 Labor Day (Mon. Sept. 3) Schools Close End of Work Day ........................ Aug. 31 (Fri.) Schools Open..................................................... Sept. 4 (Tues.) Rosh Hashanah (Mon. Sept. 10) Schools Close End of Work Day ......................... Sept. 7 (Fri.) Schools Open .................................................. Sept. 11 (Tues.) Yom Kippur (Wed. Sept. 19) Schools Close End of Work Day .................... Sept. 18 (Tues.) Schools Open ................................................ Sept. 20 (Thurs.) Conference Day: No Classes PreK-12 ................................Oct. 15 (Mon.) Conference Day: No Classes PreK-12 ............................... Oct. 16 (Tues.) Schools Closed (Election Day)..............................................Nov. 6 (Tues.) Professional Day: No Classes PreK-12 ..............................Nov. 19 (Mon.) Professional Day: No Classes PreK-12 ..............................Nov. 20 (Tues.) Thanksgiving Recess (Thanksgiving: Thurs. Nov. 22) Schools Close End of Work Day .........................Nov. 16 (Fri.) Schools Open ...................................................Nov. 26 (Mon.) Winter Recess (Christmas: Tues. Dec. 25; New Year’s Day: Tues. Jan. 1) Schools Close End of Work Day .........................Dec. 21 (Fri.) Schools Open....................................................... Jan. 7 (Mon.) Professional/Clerical Day .......................................................Jan. 18 (Fri.) PreK-6: Professional Learning 7-12: Clerical/Conference Close of First Semester ...........................................................Jan. 18 (Fri.) Martin Luther King Jr. Day................................................ Jan. 21 (Mon.) Schools Close End of Work Day ..........................Jan. 18 (Fri.) Schools Open.....................................................Jan. 22 (Tues.)
3 10
5
11
12 13 14 15 16 17
18 19 20 21 22 23 24
MARCH 2019 SUN MON TUE WED THU FRI
6
SAT
1 8
7
2 9
3
4
5
10
11
12 13 14 15 16
17 18 19 20 21 22 23 31
JUNE 2019 4 11
7
1 8
MAY 2019
SAT
24 25 26 27 28 29 30
30 31
APRIL 2019
7
2 9
4
FEBRUARY 2019
SAT
5 12
2
1 8
JANUARY 2019 SUN MON TUE WED THU FRI
6
1 8
25 26 27 28 29 30
30
SUN MON TUE WED THU FRI
NOVEMBER 2018 SUN MON TUE WED THU FRI
JULY 2019 SUN MON TUE WED THU FRI
7
1 8
2 9
3 10
4 11
SAT
5 6 12 13
14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
= Professional and/or clerical day (See below for specific grade levels) SECOND SEMESTER Second Semester Begins.......................................................Jan. 22 (Tues.) Professional/Clerical Day ...................................................... Feb. 15 (Fri.) PreK-6: Clerical/Conference 7-12: Professional Learning Presidents’ Weekend Holiday (Presidents’ Day: Mon. Feb. 18) Schools Close End of Work Day .....................Feb. 14 (Thurs.) Schools Open.................................................... Feb. 19 (Tues.) Spring Recess (April 1 - 5) Schools Close End of Work Day .....................March 29 (Fri.) Schools Open.....................................................April 8 (Mon.) Good Friday...........................................................................April 19 (Fri.) Schools Close End of Work Day ................... April 18 (Thurs.) Schools Open ..................................................April 22 (Mon.) Memorial Day Recess (Mon. May 27) Schools Close End of Work Day .........................May 24 (Fri.) Schools Open....................................................May 28 (Tues.) Last Day of School for Students........................................... June 5 (Wed.) Close of School/Clerical Day .............................................. June 6 (Thurs.) PROFESSIONAL DAYS PreK-12: Aug. 16-21; Nov. 19-20 PreK-6: Jan. 18 Grades 7-12: Feb. 15
CONFERENCE DAYS PreK-12: Oct. 15-16 Grades 7-12: Jan. 18 (½ day) PreK-6: Feb. 15 (½ day)
CLERICAL DAYS Grades 7-12: Jan. 18 (½ day) PreK-6: Feb. 15 (½ day) PreK-12: June 6
Total instructional days for the 2018-19 school year PreK-12: 174
In the event it is necessary to close school due to severe weather or public calamity, make-up instructional days may be scheduled. Makeup days would be scheduled during spring vacation, and/or the Clerical Day at the end of the school year. Conference Days & Professional/Clerical Days are subject to change if necessitated by changes in the state-mandated testing schedule. Check your school newsletter or www.shaker.org for updates.
8/26/16
WAYS TO STAY CONNECTED The Shaker Schools Connection Monthly E-Newsletter Community members and friends of the Shaker Heights Schools are invited sign up for the new monthy District e-newsletter at bit.ly/shakernewsletter. You may also signup via text by texting SHAKERNEWSLETTER to 22828. Parents who have provided email addresses in their student’s contact information and receive District emails also receive the newsletter.
Weekly PTO E-News: News From Your Child’s School Sign up for your school’s weekly PTO E-newsletter at bit.ly/shakerptonews or by texting SHAKERPTO to 22828. Newsletters arrive by email each Friday and contain important school and District news..
Shaker Heights Schools App The District app is a one-stop shop for news, calendar events, contacts, menus and more. Users may enable notifications for emergency alerts, as well as daily or weekly reminders for school calendar events. Users may also subscribe to building-level calendars and keep personal iCals and Google Calendars up-to-date automatically. Download it for free from the App Store or Google Play.
Update Your Student Information Online To update your student and contact information online, head to https://update.shaker.org. This ensures the District has the most up-to-date information for student records, enabling teachers and administrators to contact you.
SchoolMessenger Text Alerts/Automated Calls The District uses SchoolMessenger to call and email Shaker families with building- and District-level updates. In addition, we send emergency closure, delay and time-sensitive information by text message. Learn more about selecting and/or updating your messaging preferences at www.shaker.org/SchoolMessenger.aspx.
District Website: www.shaker.org Find calendar information, District news, staff directory, ProgressBook (student grades), and PayForIt (for student fees, lunches, etc.). Bookmark and visit this page often to stay informed!
PTO Family Directory: “A-Z Mobile App” Include your family in the PTO directory at schooldirectoryupdate.com. Join as a new family and select the Shaker Heights City School District. You’ll receive an email with instructions on downloading the free mobile app after you provide your contact information.
Social Media
For more news and information, Like “For Shaker Schools” on Facebook, follow @shakerschools on Twitter and follow@shaker_schools on Instagram.