Evolve Gas Supplier Siteworks Request Procedures

Evolve Gas Supplier Siteworks Request Procedures

Confidential

Gas Supplier Siteworks Request Procedures Issue Issue 1

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Evolve Gas Supplier Siteworks Request Procedures

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Contents Introduction ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������ 3 Interpretation �������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 3 Abbreviations �������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 3 Definitions ���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 3 Procedures �������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 5 Submitting Siteworks Requests ������������������������������������������������������������������������������������������������������������������������������������ 5 Siteworks Request Information ������������������������������������������������������������������������������������������������������������������������������������ 6 Chargeable Siteworks ������������������������������������������������������������������������������������������������������������������������������������������������������� 8 Cancellation of Requested Siteworks ��������������������������������������������������������������������������������������������������������������������� 8 Abortive Visits ������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 8 Siteworks Reporting and Invoicing ��������������������������������������������������������������������������������������������������������������������������� 8 APPENDIX 1 - METER WARNING FLAG INDICATORS ����������������������������������������������������������������������������������������� 9 APPENDIX 2 – CHARGEABLE WORKS ����������������������������������������������������������������������������������������������������������������������12 APPENDIX 3 – SERVICE FOR SITEWORKS REQUESTS �������������������������������������������������������������������������������������13

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1. Introduction This document sets out the procedures for Gas Suppliers to request a Siteworks to be completed at the gas connections of the Customers they currently supply.

These Procedures may be amended from time to time by the Operator, where an amendment is made the Operator shall publish the amended procedure.

The Operator shall employ Standards of Service and the appropriate charges in line with the requirement of the Siteworks to be completed. The Standards of Service will be adhered to for all Gas Suppliers who are active on the Operator’s network.

2. Interpretation 2.1 Abbreviations

2.2

SGNTS

Evolve Transportation Services

I&C

Industrial & Commercial

PO

Purchase Order

SMP

Supply Meter Point

SRP

Siteworks Request Proforma Form

TORP

Transfer Of Responsibility Proforma

Definitions Chargeable Means the costs to be recuperated from Customers

or the requesting Gas Supplier for the associated

Siteworks. Charges will be in line with the Evolve

Gas Connection Policy or the applicable contract rate; Customer Means a consumer who utilises gas offtaken from the system at an SMP; Downstream Means the Customer’s side of the gas meter i.e. from the outlet valve;

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Elevated Pressure

Means a meter outlet supply pressure of >21mbar;

Gas Supplier or Registered User

Means the licensed Gas Suppliers who have acceded to the SGN Network Code and are bound by its terms and conditions and are registered at the SMP location where the Siteworks have been requested;

Meter Inspection Issue

Means any issue identified by a Gas Supplier that directly relates to a licence condition check (licence condition 2.25.3) carried out during a Meter Inspection: 4 January 2017

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Means an inspection of a meter carried out by a Gas Supplier as per Gas Suppliers licence condition 2.25.3;

Meter Mix-up Means a meter found to be supplying an SMP that is

different to what SGN has recorded on the SGN asset

register and the Meter Mix-up has been confirmed by SGN; New Customer Means an owner / tenant who has not been resident

at the SMP location previously and has an isolated SMP at the property; Non-Burn Means an SMP which has used gas (burned) since its installation but has since stopped; Non-Burn, Never Burned

Means an SMP that has not burned gas from the first installation of the gas meter at the property;

Operator Means Evolve; OFGEM Means the Office of Gas and Electricity Markets

who are a non-ministerial government department

and an independent National Regulatory Authority, recognised by EU Directives.

Evolve Connection Policy Means the documented published guidelines

available to view on the Evolve website, (www.evolvenetwork.co.uk); Siteworks Means any works carried out by Evolve or

its nominated contractor in relation to an SMP at a Customer’s property; Standards of Service Means the regulated standards that Evolve will work to; Supply Meter Point Means a network point at which gas may be offtaken

from the network for the purposes of supply directly to particular premises; TORP Means Transfer of Responsibility Proforma for I&C

Customers reconnections that have Downstream appliances connected; and Withdraw Means a Gas Supplier that has requested removal

of their registration to a previously isolated SMP, for

which the Gas Supplier had chosen to remain the

Registered User and Evolve has approved the request.

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3. Procedures 3.1 Submitting Siteworks Requests

All Gas Suppliers will be required to submit a completed SRP for each Siteworks they require to be completed at an SMP

Gas Suppliers should submit their completed SRP to the Evolve Siteworks request email detailed below:

siteworksrequest@sgn.co.uk Gas Suppliers are required to fully complete all of Section A on the SRP, example shown below. Gas Suppliers should include information in the Reason/Details section of the SRP of any health and safety risks they perceive for operatives completing the Siteworks (e.g. violent or intimidating behavior from the customer)

When Evolve receive the SRP from the Gas Supplier, they will ensure that all the relevant areas have been completed. Any SRP where the required information is missing, or is unclear, will be rejected and the requesting Gas Supplier will be notified. SGNTS will provide information on why the SRP has been rejected.

If your Siteworks request is urgent Evolve would advise that Gas Suppliers provide a PO number when first submitting SRPs for all Chargeable works with set charges.

Evolve would suggest that Gas Suppliers should provide as much information as possible. If a Gas Page 5

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Supplier is unsure as to what information is required for a specific Siteworks request, they should check with Evolve prior to submitting the SRP. Gas Suppliers can check on the information requirements by requesting in writing via siteworksrequest@sgn.co.uk

3.2 Siteworks Request Information

Information on the types of Siteworks Gas Suppliers can request and, on the information to be populated in SRPs, is provided below: 3.2.1 Non-Burn, Never Burned - Isolations & Reconnections It will be the Gas Suppliers responsibility to confirmed that gas has never burned at the SMP location. SGN may request supporting documentation from Gas Suppliers as evidence the customer has never burned.

Non-Burn, Never Burned isolation and reconnection requests may not be Chargeable to Gas Suppliers (see Appendix 2).

3.2.2 Isolations Gas Suppliers should provide Evolve with all relevant information required to complete the isolation including, but not limited to, the opening hours/working hours for I&C SMPs. Gas Suppliers must detail if they want to remain the Registered User at SMPs when initially requesting isolations. Any requests to remain the Registered User at SMPs submitted after the initial SRP will be rejected.

Gas Suppliers can cancel previously requested isolations where the work has not commenced and resubmit isolation SRPs with a request to remain the Registered User. Standards of Service for the new SRP will commence on the date of receipt.

Gas Suppliers will be required to have a representative physically attend any isolations for debt. Evolve will provide Gas Suppliers with a notice period of 1 day for scheduled isolations.

Please be advised, it will be the responsibility of the representative of the Gas Supplier attending isolations to: a.

Gain access to the SMP;

b.

Discuss options for possible repayment arrangements the customer;

c.

Advise the customer of the work to be performed providing explanations where required; and

d.

Provide the final approval to the Engineer to complete the isolation.

‘Scheduled Works Activity’ that will outline isolations to be performed at any I&C Customers will be provided 1 day in advance of the scheduled works.

3.2.3 Reconnection of SMPs Gas Suppliers requesting reconnection for any SMPs where New Customers have taken resident will be required to confirm that the New Customers became resident after the SMP location was isolated.

Gas Suppliers may be required to confirm they have viewed official property documentation verifying the New Customer’s commencement date and provide copies of such i.e. tenancy agreements or property deeds. Reconnection requests for New Customers are not Chargeable to Gas Suppliers (see Appendix 2).

New Customers at an SMP I&C Reconnection where Downstream equipment is installed will be required to sign a TORP. By signing a TORP Customers are acknowledging the following:

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a.

They are aware the gas supply will be reinstated up to the meter control valve;

b.

It is the Customers responsibility for the safe use of any appliance, gas fitting or installation pipe-work located at the premises and Downstream of the meter as per the Gas Safety (Installation and Use) Regulations (NI 2004);

c.

Evolve advised the customer that prior to the reinstatement of their gas supply, the meter control valve must not be turned on until the customer has all gas appliances, gas fittings and installation pipe-work fitted Downstream of the meter tested by a person suitably qualified to complete such work.

Gas Suppliers will be informed on planned dates of reconnection by SGNTS. It is the Gas Suppliers responsibility to ensure access is available at the property address and where required for New Customers to sign the New Customer Agreement.

Reconnections will only be made in the instance where New Customers have signed the New Customer Agreement.

Meter outlet will be capped by Engineers performing I&C reconnections that involve the installation of meters. It will be the Customers responsibility to arrange for a Gas Safe registered installer to reconnect and recommission the Downstream installations i.e. pipework, boiler, appliances etc.

3.2.4 Meter Upsize/Downsize Requests Gas Suppliers can request for gas meters to be upsized or downsized accordingly. Gas Suppliers should submit SRPs providing the following details: a.

Existing meter size

b.

Existing outlet pressure

c.

New meter size

d.

New outlet pressure

e.

Reason for request i.e. new boilers installed, existing plant no longer required.

f.

Existing hourly load requirement in Kw’s and m3

g.

Total new load hourly requirement in Kw’s and m3

3.2.5 Notifcation of Meter Mix-up Where a Gas Supplier deems there has been a Meter Mix-up at a SMP it is the Gas Suppliers responsibility to commence an investigation to confirm that this is the case. The Gas Supplier may be required to coordinate with other Gas Suppliers to resolve the issue.

When a Gas Supplier has completed an investigation into a Meter Mix-up and they are satisfied it is reasonable to assume there has been a Meter Mix-up at an SMP they should at this point notify Evolve by submitting an Asset Register Issue Pro Forma via the Siteworks email address siteworks@sgnnaturalgas. co.uk. Evolve will conduct their own investigation taking into account the evidence provided by the Gas Suppliers and establish the correct meter serial number against the relevant SMP. Gas Suppliers will be updated of any corrections via the Evolve Asset Register via a daily report.

If a Gas Supplier subsequently establishes that due to the Meter Mix-up a customer has been billed for an incorrect amount, the Gas Supplier should submit the Notification of Meter Mix-up section on the SRP. Evolve will verify the evidence submitted demonstrates the customer was billed incorrectly as a result Page 7

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of the Meter Mix-up and will arrange for the customer to be compensated in accordance with the Gas (Individual Standards of Performance) Regulations (NI) 2014. Rejected SRP’s will be returned to the Gas Supplier with Request Rejected section completed.

3.2.6 Withdrawal Where a Gas Supplier is still the Registered User at an SMP that has been isolated but no longer wishes to remain so, they have the option to request to Withdraw. An SRP should be submitted including information on why the Gas Supplier is requesting to Withdraw. Evolve would suggest that Gas Suppliers provide as much detail as possible when submitting the SRP. Should Evolve not approve the request they will inform the Gas Supplier of the reason the request to Withdraw was denied.

3.3 Chargeable Siteworks

Evolve will provide Gas Suppliers with copies of a Evolve Siteworks Quotation which will detail the work to be completed along with the associated costs. Gas Suppliers will be provided with the cost of Chargeable Siteworks which must be paid in full or appropriate commitment to pay must be provided in the form of a PO number in advance of the works being scheduled. For set price Siteworks that are urgent PO’s should be detailed on the SRP in advance of the Siteworks Quotation being provided.

Where an SRP is for the following: a.

Isolations at SMPs to be demolished;

b.

Additional Protection;

c.

Alter Meter Location;

d.

Alter Service/Main Location; and

e.

Safety Contraventions i.e. build-overs, removal of meter wall, etc.

Evolve will communicate directly with Customers regarding the costs and payment along with the requirements to complete the Siteworks requested. Gas Suppliers will receive email confirmation from Evolve that they will correspond directly with Customers in relation to the above mentioned Siteworks.

Credit Notes will be issued for Siteworks perceived to be Chargeable but transpire to be non-Chargeable (e.g. OFGEM approved Meter Inspection results that indicate faults with Evolve meters).

3.4 Cancellation of Requested Siteworks

Gas Suppliers will be required to submit SRPs with regard to requesting the cancellation of a currently live Siteworks request. Gas Suppliers should complete Section 1 of SRPs marked ‘Cancellation of Siteworks’ and provide details on the Siteworks request, date requested and the reason for the cancellation.

‘Cancellation of Siteworks’ SRPs will be rejected if the Siteworks have already been completed and the Gas Suppliers will be notified of the rejection along with the reason.

3.5 Abortive Visits

Gas Suppliers will be charged for an Abortive Visit (see Evolve Connection Policy) cost for Siteworks requested to be cancelled after the Evolve Service engineer has been dispatched to complete the Siteworks or where access could not be obtained or was refused or TORP forms were not signed.

3.6 Siteworks Reporting and Invoicing

Gas Suppliers will receive a weekly report on Siteworks planned at their SMPs, as part of this report they will also receive reports on the outcome of Siteworks performed at their SMP locations for the previous week.

For all completed Elevated Pressure Siteworks, SGNTS will provide Gas Suppliers with formal Elevated Pressure notifications via email.

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Appendix 1 - Meter Warning Flag Indicators

Warning flags / indicators for the meters utilised in the Evolve distribution network area are provided in the tables below: Electronic Meters – Base Unit Warning Flags

Warning Flag

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Description

A

Catastrophic Error

B

Major Event – within last 2 days

C

Major Operational Problem – within last 2 days

D

Major Event – within last 6 months

E

Major Operational Problem – within last 6 months

F

Voltage below 3.2v or battery – will expire in 6 months

H

Major Event – within last 12 months

L

Major Operational Problem – within last 12 months

N

Major Event – at least 12 months ago

P

Major Operational Problem – at least 12 months ago

R

Battery will expire – within 24 months

T

Minor Operational Problem – within 6 months

U

Minor Operational Problem – at least 6 months ago

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Modules – Libra 100 &110

Warning Flag

Description

Err01

Inserted card not valid (Possible Card Error – see overleaf)

Err02

Inserted card is not from the correct supplier (Possible Card Error – see overleaf)

Err03

Credit on card has expired (Possible Card Error – see overleaf)

Err04

Module credit is full (Possible Card Error – see overleaf)

Err05

Communications with meter failed

Err06

Communications with card failed (Possible Card Error – see overleaf)

Err07

Battery Low

Err08

Requested operation not possible (Possible Card Error – see overleaf)

Err09

System Fault

Modules Libra 200 & 210

Notifcation

Description

Card Fail

Card fail (Possible Card Error – see overleaf)

Card Not Accepted

Card fail (Possible Card Error – see overleaf)

Call Help

Meter Fault

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Warning Indicators

Description Blank Screen Frozen Screen Dial Stuck

Card Faults/Errors Customers should report card errors directly to their Gas Supplier, it will be the responsibility of the Gas Supplier to diagnose and respond accordingly. Gas Suppliers should only notify Evolve of a card error meter when they have been unable to rectify the issue through conversations with Customers.

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Appendix 2 – Chargeable Works

The following list includes common Siteworks that will incur a charge. The list is not exhaustive and Evolve will inform the Gas Suppliers of the associated costs for Siteworks not listed below via a Siteworks Quotation.

Chatterbox All Siteworks requested for installation or removal of a chatterbox will be Chargeable.

Meter Exchanges Exceptions : a.

Where exchanges are required due to proven routine faults with Evolve assets or equipment. b.

Where the first exchange required is to facilitate a change of payment type from credit to prepayment and the request is received within a reasonable timeframe (currently 12 months) from installation.

Meter Inspection Payments received prior to the testing of a meter being completed will be returned if the test results confirm there is a fault with meter.

Meter Box Repair All meter box repair Siteworks requests will be Chargeable.

Meter Upsize / Downsize All Siteworks requested to upsize/downsize a meter will be Chargeable except in the instance where an SMP is a Non-Burn, Never Burned.

Elevated Pressure All Siteworks requested for Elevated Pressure will be Chargeable except in the instance where the meter has not yet been installed.

Please note: Changing the outlet pressure prior to installation may delay the meter delivery date.

Isolations All Siteworks requested to isolate a supply will be Chargeable except in the instance where an SMP is a Non-Burn, Never Burned.

Reconnection All Siteworks requested to isolate a supply will be Chargeable except for the following: 1.

Where an SMP was isolated as a result of being Non-Burn, Never Burned.

2.

Where the reconnection request is from a New Customer.

Alterations All Siteworks requested to alter a meter or service/main location will be Chargeable.

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Appendix 3 – Service for Siteworks Requests

It will be the intention of Evolve to undertake the required Siteworks as per the indicative timelines provided below. Timelines for Siteworks not listed below can be obtained from Evolve.

Siteworks Request

Service Standard - Indicative Timescales

Meter Exchange

10 Business Days

Meter Inspection

15 Business Days (including Meter Exchange)

Meter Box Repair

20 Business Days

Isolate - Meter Removal

16 Business Days (minimum 11 days’ notice as per Network Code)

Reconnect - Install Meter/Turn on Valve

15 Business Days (subject to availability of suitable gas meter) Reconnect for Debt will be 24hours as per Gas Regulations (NI)

Alter Meter Location

20 Business Days from acceptance of quotation (subject to availability of suitable gas meter)

Meter Upsize/Downsize

20 Business Days (subject to availability of suitable gas meter)

Additional Protection

10 Business Days from acceptance of quotation

Elevated Pressure Isolate - Service Removal

25 Business Days

Reconnect - Reinstate Service

25 Business Days

Chatterbox Quantum Wind On

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20 Business Days (subject to availability of suitable gas metering equipment)

20 Business Days (Subject to stock level of Chatterboxes) 1 Business Day

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In an era characterised by increasing environmental concerns and the pressing need for sustainable energy solutions, the injection of biomethane into the Northern Ireland gas grid at Dungannon in October 2023 stands as a ground-breaking milestone.

At Evolve, we are proud to spearhead this transformative journey for the industry in Northern Ireland. This is not a token connection, it is just the start of a journey to fully decarbonise our entire network.

0800 975 7774 evolvenetwork.co.uk info@evolvenetwork.co.uk

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