CLEVLOT - Stakeholder Summit 3.0 - Outcomes

Working Group

Long-term Stewardship & Support 1a

1b

Problem Statement

There is no consistent system of support that provides education, planning, and resources for green space developers, resulting in high rates of project failure and an increased maintenance responsibility for the City of Cleveland when projects fail.

2a Brainstorm Prototypes

● ● ● ● ● ●

Votes

1 Prototype a position. Someone to help provide support as needed.

Need consistency in a dynamic environment. Help desk? Work w/ CDC, community centers, or public libraries to train an existing position. People are overwhelmed with the process of reviewing codes, City Hall, ect. Someone to be the translator. Look at CLE Documenters as example. Many would be looking for funding sources—need help identifying grants.

0

2 Central Resource for Information. For example, people looking to acquire a vacant lot have different needs. Current system is very specialized, but we need to standardize some components. Need a solution that is accessible & effective. Could start as a webpage for the prototype. (Should be interactive, but will provide baseline for wants and needs.)

0

3 Curriculum. Particularly if we leverage CDCs or libraries. Foundation w/ foundational dollars to support, because running out of money is a key challenge. Institutionalize learnings from various organizations. (Vacant Lot 101 Curriculum on a website, which has a forum) Question routing webpage or Vacant Land web forum. Examples like iNaturalist or Reddit page w/ verified respondents.

Goals

Support the existing effort to create Land Trusts in Cleveland.

Develop a resource center in partnership with a Land Trust—1 stop shop.

Clear communication regarding who is the steward of a VL project.

Clear understanding of Land Bank approvals to take actions.

Provide multiple outreach channels (in-person, digital, multilingual, etc.)

Need to coordinate with updated policy (econ. dev. vs. community dev.)

2b

Prototype Proposal

A web forum to access and archive crowd-sourced information about planning, funding, and operating vacant land reuse projects.

4

Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

3 CLEVLOT

p. 29

Working Group

Long-term Stewardship & Support 1a

1b

Problem Statement

There is no consistent system of support that provides education, planning, and resources for green space developers, resulting in high rates of project failure and an increased maintenance responsibility for the City of Cleveland when projects fail.

2a Brainstorm Prototypes

● ● ● ● ● ●

Votes

1 Prototype a position. Someone to help provide support as needed.

Need consistency in a dynamic environment. Help desk? Work w/ CDC, community centers, or public libraries to train an existing position. People are overwhelmed with the process of reviewing codes, City Hall, ect. Someone to be the translator. Look at CLE Documenters as example. Many would be looking for funding sources—need help identifying grants.

0

2 Central Resource for Information. For example, people looking to acquire a vacant lot have different needs. Current system is very specialized, but we need to standardize some components. Need a solution that is accessible & effective. Could start as a webpage for the prototype. (Should be interactive, but will provide baseline for wants and needs.)

0

3 Curriculum. Particularly if we leverage CDCs or libraries. Foundation w/ foundational dollars to support, because running out of money is a key challenge. Institutionalize learnings from various organizations. (Vacant Lot 101 Curriculum on a website, which has a forum) Question routing webpage or Vacant Land web forum. Examples like iNaturalist or Reddit page w/ verified respondents.

Goals

Support the existing effort to create Land Trusts in Cleveland.

Develop a resource center in partnership with a Land Trust—1 stop shop.

Clear communication regarding who is the steward of a VL project.

Clear understanding of Land Bank approvals to take actions.

Provide multiple outreach channels (in-person, digital, multilingual, etc.)

Need to coordinate with updated policy (econ. dev. vs. community dev.)

2b

Prototype Proposal

A web forum to access and archive crowd-sourced information about planning, funding, and operating vacant land reuse projects.

4

Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

3 CLEVLOT

p. 30

Working Group

Long-term Stewardship & Support

 1a Hi!

1b

Problem Statement

Goals

Register? Yes. ? ?

Respond (crowd-sourced) ● Support the existing effort to create Land Trusts in Cleveland.

There is no consistent system of support that provides ? ? ● Develop a resource center in partnership with a Land Trust—1 stop shop. education, planning, and resourcesForum for green space developers, ? resulting ? ● Clear communication regarding who is the steward of a VL project. (web)and an increased in high rates of project failure

Q

● ● ●

maintenance responsibility for the City of Cleveland when projects fail.



2a Diagram Brainstorm Prototypes Web Forum Process

Clear understanding of Land Bank approvals to take actions.

Provide multiple outreach channels (in-person, digital, multilingual, etc.)

Vet/Verify Use symbol to differentiate Need to coordinate with updated policy (econ. dev. vs. community dev.)

App to query a plot?

1 Prototype a position. Someone to help provide support as needed.

Need consistency in a dynamic environment. Help desk? Work w/ CDC, community centers, or public libraries to train an existing position. People are overwhelmed with the process of reviewing codes, City Hall, ect. Someone to be the translator. Look at CLE Documenters as example. Many would be looking for funding sources—need help identifying grants.

2 Central Resource for Information. For example, people looking to acquire a vacant lot have different needs. Current system is very specialized, but we need to standardize some components. Need a solution that is accessible & effective. Could start as a webpage for the prototype. (Should be interactive, but will provide baseline for wants and needs.)

3 Curriculum. Particularly if we leverage CDCs or libraries. Foundation w/ foundational dollars to support, because running out of money is a key challenge. Institutionalize learnings from various organizations. (Vacant Lot 101 Curriculum on a website, which has a forum) Question routing webpage or Vacant Land web forum. Examples like iNaturalist or Reddit page w/ verified respondents.

Who? Votes



2b



Prototype Proposal

0

How do we keep content secure?

A web forum to access and archive crowd-sourced information about planning, funding, and operating “Live-updated FAQ” vacant land reuse projects. who 0 will moderate?

4

Archives

(case-studies)

Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

3 CLEVLOT

Funding

Sort into “sub-reddits” links

Reuse

Planning p. 31

Working Group

Long-term Stewardship & Support 1a

1b

Problem Statement Web Forum Prototype

www.CLEVLOT.org ● Support the existing effort to create Land Trusts in Cleveland. ● Develop a resource center in partnership with a Land Trust—1 stop shop.

Register Login ● Clear communication regarding who is the steward of a VL project.

Resources ● Clear understanding ofHome Land Bank approvals toFAQ take actions.

CLEVLOT Success ● Provide multiple outreach channels (in-person, digital, multilingual, etc.)

Stories ● RESOURCE Need to coordinate policy (econ. dev. vs. community dev.)

PAGEwith updated Case Studies

There is no consistent system of support that provides education, planning, and resources for green space developers, resulting in high rates of project failure and an increased maintenance responsibility for the City of Cleveland when projects fail.

Ask a question...

2a Brainstorm Prototypes

Votes

1 Prototype a position. Someone to help provide support as needed.

Need consistency in a dynamic environment. Help desk? Work w/ CDC, community centers, or public libraries to train an existing position. People are overwhelmed with the process of reviewing codes, City Hall, ect. Someone to be the translator. Look at CLE Documenters as example. Many would be looking for funding sources—need help identifying grants.

0Categories

2 Central Resource for Information. For example, people looking to acquire a vacant lot have different needs. Current system is very specialized, but we need to standardize some components. Need a solution that is accessible & effective. Could start as a webpage for the prototype. (Should be interactive, but will provide baseline for wants and needs.)

0Case Studies

3 Curriculum. Particularly if we leverage CDCs or libraries. Foundation w/ foundational dollars to support, because running out of money is a key challenge. Institutionalize learnings from various organizations. (Vacant Lot 101 Curriculum on a website, which has a forum) Question routing webpage or Vacant Land web forum. Examples like iNaturalist or Reddit page w/ verified respondents.

Goals

Side Yards Gardens Mowing Trees

Funding

Success Stories Print Resources

Reserach Papers

4

Ask a ?

Submit

Prototype Proposal Recently Asked 2bQuestions Posted: 8/6/2022

I have a property next door that’s not being maintained.

A web forum to access and archive crowd-sourced Who do I contact?

 10 Answers information about planning, funding, and operating Posted: 7/10/2022 vacant land reuse projects.

I want to plant a tree in my yard but can’t afford to buy one.

Anyone know of any free trees?

 2 Answers

Posted: 7/11/2022

Hey Bob, I just got a free tree from @ReforestOurCity. Hope this helps!

Posted: 7/13/2022

Bob, this is ___ from @ReforestOurCity. Sign up for our newsletter and we’ll let you know when we’re giving away more trees.

Posted: 8/6/2022

Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

Is there any funding out there to help maintain my property?

3 CLEVLOT

p. 32

Working Group

Long-term Stewardship & Support 1a

Problem Statement

1b

FEEDBACK

Goals

● Support the existing effort to create Land Trusts in Cleveland. no consistent system of support that provides HowThere couldisthis prototype connect to What do you like about this prototype?

What suggestions do you have to ● Develop a resource center in partnership with a Land Trust—1 stop shop. education, planning, and resources for green space developers, other working groups? improve this prototype? ● Clear communication regarding who is the steward of a VL project. resulting in high rates of project failure and an increased ● Clear understanding of Land Bank approvals to take actions. maintenance responsibility for the City of Cleveland when ● & answers Provide multiple (in-person, multilingual, etc.)

• Repository of questions to look outreach• channels Make forum topicsdigital, shareable on social Planning Criteria, Metrics & Integration: projects fail.

• Provide Track keywords from outreach or create new research areas.

• When people apply2a for aBrainstorm community or Prototypes

●

back at! :)

Need to coordinate with updated policy (econ. dev. vs. community dev.) media Twitter, IG, FB, LI.

• Provides both formal and informal assistance.

side lot project refer them to this resource.

Votes

Prototype a position.

Someone to helpbased provide support • 1Categories of forum topics on as needed.

2b

0

Need consistency in a dynamic environment. Help desk? Work w/ CDC, community centers, or public libraries to train an existing position. People are overwhelmed with the process of working group categories. reviewing codes, City Hall, ect. Someone to be the translator. Look at CLE Documenters as example. Many would be looking for funding sources—need help identifying grants.

2 Central Resource for Information. For example, people looking to acquire a vacant lot have different needs. Current system is very specialized, but we need to standardize some components. Need a solution that is accessible & effective. Could start as a webpage for the prototype. (Should be interactive, but will provide baseline for wants and needs.)

3 Curriculum. Particularly if we leverage CDCs or libraries. Foundation w/ foundational dollars to support, because running out of money is a key challenge. Institutionalize learnings from various organizations. (Vacant Lot 101 Curriculum on a website, which has a forum) Question routing webpage or Vacant Land web forum. Examples like iNaturalist or Reddit page w/ verified respondents.

• How about asking some groups like OSU

0

Extension to have someone to be a contact

Prototype Proposal

for certain topics?

• Adding video learning tutorials process.

A web forum to access and archive crowd-sourced information about planning, funding, and operating vacant land reuse projects.

4

Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

3 CLEVLOT

p. 33

Working Group

Planning Criteria, Metrics, and Integration 1a

1b

Problem Statement ●

Decision makers lack an environmental justice data tool to locate projects on vacant land with consideration to beneficial and harmful features and in alignment with neighborhood, city, and regional goals.

2a Brainstorm Prototypes

● ● ●

Votes

Survey or conversations within the community. Answers could guide approach.

What are the fine-grain needs of the community?

Bridge scales of city planning and neighborhood/residents.

2

Definitions of data layers. Need to define EJ data, “beneficial” and “harmful”, as well as multi-scale goals.

Environmental and Racial Justice Tool - (TPL maps could be a start)

5

Best practices resource. Find best practices from other cities related to this problem statement. (ex. National Neighborhood Indicators Partnership) Resources page for available funds, support.

Goals

Achieve a macro-level understanding and micro-level (block by block) understanding of Environmental Justice.

Keep everybody engaged and involved in the process of developing and tracking progress towards our metrics/framework.

Create a decision-making tool that is testable. Validated by different users.

Integrate vacant land work with the other plans & programs. Not just city-scale, but regional. (Connect to Climate Action Plan & across silos.)

2b

Prototype Proposal

A selection of data to define environmental justice and a method to capture community vision that informs vacant land reuse decisions.

0 0

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 34

Working Group

Planning Criteria, Metrics, and Integration 1a

1b

Problem Statement ●

Decision makers lack an environmental justice data tool to locate projects on vacant land with consideration to beneficial and harmful features and in alignment with neighborhood, city, and regional goals.

2a Brainstorm Prototypes

● ● ●

Votes

Survey or conversations within the community. Answers could guide approach.

What are the fine-grain needs of the community?

Bridge scales of city planning and neighborhood/residents.

2

Definitions of data layers. Need to define EJ data, “beneficial” and “harmful”, as well as multi-scale goals.

Environmental and Racial Justice Tool - (TPL maps could be a start)

5

Best practices resource. Find best practices from other cities related to this problem statement. (ex. National Neighborhood Indicators Partnership) Resources page for available funds, support.

Goals

Achieve a macro-level understanding and micro-level (block by block) understanding of Environmental Justice.

Keep everybody engaged and involved in the process of developing and tracking progress towards our metrics/framework.

Create a decision-making tool that is testable. Validated by different users.

Integrate vacant land work with the other plans & programs. Not just city-scale, but regional. (Connect to Climate Action Plan & across silos.)

2b

Prototype Proposal

A selection of data to define environmental justice and a method to capture community vision that informs vacant land reuse decisions.

0 0

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 35

Working Group

Planning Criteria, Metrics, and Integration 1a

1b

Problem Statement ●

Decision makersOutreach lack an environmental justice data tool to Methods Prototype locate projects on vacant land with consideration to beneficial and harmful features and in alignment with • Surveying neighborhood, city, and regional goals.

● ● ●

• Phone calls • Texting

Goals

Achieve a macro-level understanding and micro-level (block by block) understanding of Environmental Justice.

Keep everybody engaged and involved in the process of developing and tracking progress towards our metrics/framework.

Create a decision-making tool that is testable. Validated by different users.

Integrate vacant land work with the other plans & programs. Not just city-scale, but regional. (Connect to Climate Action Plan & across silos.)

• Community meetings • Door knocking

2a Brainstorm Prototypes • Flyers (+ QR codes) • Social media

Votes

Survey or conversations within the community. Answers could guide approach.

What are the fine-grain needs of the community?

• Social meetings Bridge scales of city planning and neighborhood/residents.

2

Definitions of data layers. to define EJ data, “beneficial” and “harmful”, as • Need Simple language well as multi-scale goals.

Multilingual Environmental and Racial •Justice Tool - (TPL maps could be a start)

5

• Attending already existing gatherings

Best practices resource. Find best practices from other cities related to this problem statement. (ex. National Neighborhood Indicators Partnership) Resources page for available funds, support.

2b

Prototype Proposal

A selection of data to define environmental justice and a method to capture community vision that informs vacant land reuse decisions.

0 0

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 36

Working Group

Planning Criteria, Metrics, and Integration 1a

Goals 1b Vacant Land Priorities Prototype

Problem Statement

a hands-on toolunderstanding that allows users to ● Create Achieve a macro-level and micro-level (block by block) understanding of Environmental show what percentage of vacantJustice. land they ● want Keep everybody involved in the process of developing and dedicated toengaged various and uses.

By moving tracking progress towards our metrics/framework. dials on a pie chart, a community member ● Create a decision-making tool that is testable. Validated by different users. can change the allocation for Housing, ● Integrate vacant land work with the other plans & programs. Not just Gardens, Parks, other vacant to land use Action Plan & across silos.) city-scale, but and regional.

(Connect Climate options to indicate their priorities.

Decision makers lack an environmental justice data tool to locate projects on vacant land with consideration to beneficial and harmful features and in alignment with neighborhood, city, and regional goals.

2a Brainstorm Prototypes Survey or conversations within the community. Answers could guide approach.

What are the fine-grain needs of the community?

Bridge scales of city planning and neighborhood/residents.

2

Definitions of data layers. Need to define EJ data, “beneficial” and “harmful”, as well as multi-scale goals.

Environmental and Racial Justice Tool - (TPL maps could be a start)

5

Best practices resource. Find best practices from other cities related to this problem statement. (ex. National Neighborhood Indicators Partnership) Resources page for available funds, support.

2b

Votes

Prototype Proposal

Environmental Justice Priorities Prototype Potentially used in combination with the vacant

A selection of data to define environmental justice and land priorities tool, this exercisevision that informs a method to interactive capture community visualizes avacant range land of Environmental Justice reuse decisions. data, then empowers individuals to choose the

0

top priorities for their neighborhood. The tool 0

could also allow participants to add data layers they think are missing.

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 37

Working Group

Planning Criteria, Metrics, and Integration 1a

1b

Problem Statement Data Integration Prototype

●

Decision makers lack an environmental justice data tool to locate projects on vacant land with consideration to beneficial and harmful features and in alignment with neighborhood, city, and regional goals.

2a Brainstorm Prototypes

● ● ●

Votes

Survey or conversations within the community. Answers could guide approach.

What are the fine-grain needs of the community?

Bridge scales of city planning and neighborhood/residents.

2

Definitions of data layers. Need to define EJ data, “beneficial” and “harmful”, as well as multi-scale goals.

Environmental and Racial Justice Tool - (TPL maps could be a start)

5

Best practices resource. Find best practices from other cities related to this problem statement. (ex. National Neighborhood Indicators Partnership) Resources page for available funds, support.

Achieve a macro-level understanding and micro-level (block by block) understanding of Environmental Justice.

Keep everybody engaged and involved in the process of developing and EPA Index Environmental tracking progress towards our metrics/framework.

Create a decision-makingJustice tool that is testable. Validated by different users.

Integrate vacant land work with the other plans & programs. Not just city-scale, but regional. (Connect to Climate Action Plan & across silos.)

TPL 10 Minute Walk

Recreation Center and Parks Map

Prototype Proposal 2bCentral

Database

A selection of data to define environmental justice and a method to capture community vision that informs vacant land reuse decisions.

Census (Race and Income)

0

Goals

NST

0

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 38

Working Group

Planning Criteria, Metrics, and Integration 1a

FEEDBACK

Problem Statement

How could this prototype connect to

1b

What do you like about this prototype?

Goals

What suggestions do you have to

Achieve a macro-level understanding and micro-level (block by block) other working groups? improveJustice. this prototype? understanding of Environmental Decision makers lack an environmental justice data tool to ● Keep everybody engaged and involved in the process of developing and locate projects on vacant land with consideration to tracking progress towards ourQR metrics/framework. beneficial and harmful features and in alignment with • Recognized depth of resouces and aspects • Use Codes Policy & Funding: ● Create a decision-making tool that is testable. Validated by different users. to consider. neighborhood, city, group and regional goals.

• Provide input to Policy to determine ● Integrate vacant land work with the other plans & programs. Not just sites suitable for development or not. city-scale, but regional. (Connect to Climate Action Plan & across silos.)

• Define highest & best uses

• How data findings align w/ current neighborhood land2a use priorities.

When do Brainstorm Prototypes these shift?

●

Votes

• Survey Adjusting for % of resident populations. or conversations within the community. Answers could guide approach. (i.e. are Councilmembers).

What the fine-grain needs ofDo thevacant community? concentrations adjust?and neighborhood/residents.

Bridge scales of city planning

5

Environmental and Racial Justice Tool - (TPL maps could be a start)

practices Find best practices from other • Best Connect w/ resource. forum webpage to engage + cities related to this problem statement. (ex. National Neighborhood Indicators Partnership) empower community Resources page for available funds, support.

Prototype Proposal

2

• Definitions Do properties toNeed be leased of dataneed layers. to defineto EJ allow data, “beneficial” and “harmful”, as for as future needs? well multi-scale goals.

Long-term Stewardship & Support:

2b

A selection of data to define environmental justice and a method to capture community vision that informs vacant land reuse decisions.

0 0

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 39

Working Group

Process Transparency and Community Engagement 1a

1b

Problem Statement ●

For residents and organizations wanting to reuse/revitalize vacant land, there is a lack of clarity around the process of acquiring land from the City of Cleveland Land Bank resulting in delays, lost investments, and diminishing trust.

2a Brainstorm Prototypes

● ● ● ●

Votes

A Flowchart (Responsibility, Timeline, Identifiable process, decision steps) - Create a tangible item (non-digital) - Online tool (easily accessible) 211 (How can it help?)

Flowchart (Where are points in the process where community members are involved)

3

Build partnership with existing resource distribution network.

Cleveland Public Library system - Land Bank University, both in-person & online. ● Land Bank University - more Educational (From Place to owning parcel) Neighborhood Transformation Alliance Resource Center @ each Recreation Center.

Court system has become a strong resource point for outreach.

Map existing actions done by CDCs. (What is the follow through with residents?)

Create a new Community Outreach Platform? Responsive. Gamification?

2

Existing Resources Platform - (ex. Help understand what current food system programs are available?)

1

Vacant Land Matchmaker (Mapping Project to a Place) (Person - Place - Organization)

2

Goals

Technology can be a barrier for some community members, so our solution should recognize this user need.

Visualize the process in a clear and accessible manner for those that are responsible for disposing of land.

Create a “fluid system”— answer who, how & provide customer support.

Communicate an identified and reliable timeline.

Enable all to use the same tool—a shared resource. (Ex. Land Bank Univ.)

2b

Prototype Proposal

A print and digital graphic representation of the vacant land reuse process for residents and organizations that identifies areas for community involvement.

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 40

Working Group

Process Transparency and Community Engagement 1a

1b

Problem Statement ●

For residents and organizations wanting to reuse/revitalize vacant land, there is a lack of clarity around the process of acquiring land from the City of Cleveland Land Bank resulting in delays, lost investments, and diminishing trust.

2a Brainstorm Prototypes

● ● ● ●

Votes

A Flowchart (Responsibility, Timeline, Identifiable process, decision steps) - Create a tangible item (non-digital) - Online tool (easily accessible) 211 (How can it help?)

Flowchart (Where are points in the process where community members are involved)

3

Build partnership with existing resource distribution network.

Cleveland Public Library system - Land Bank University, both in-person & online. ● Land Bank University - more Educational (From Place to owning parcel) Neighborhood Transformation Alliance Resource Center @ each Recreation Center.

Court system has become a strong resource point for outreach.

Map existing actions done by CDCs. (What is the follow through with residents?)

Create a new Community Outreach Platform? Responsive. Gamification?

2

Existing Resources Platform - (ex. Help understand what current food system programs are available?)

1

Vacant Land Matchmaker (Mapping Project to a Place) (Person - Place - Organization)

2

Goals

Technology can be a barrier for some community members, so our solution should recognize this user need.

Visualize the process in a clear and accessible manner for those that are responsible for disposing of land.

Create a “fluid system”— answer who, how & provide customer support.

Communicate an identified and reliable timeline.

Enable all to use the same tool—a shared resource. (Ex. Land Bank Univ.)

2b

Prototype Proposal

A print and digital graphic representation of the vacant land reuse process for residents and organizations that identifies areas for community involvement.

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 41

Working Group

Process Transparency and Community Engagement 1a

Problem Statement

1b

VACANT LOT

Vacant Land Reuse Process Flowchart Prototype ● WHAT CAN BE For residents and organizations wanting to reuse/revitalize DONE? ● vacant land, there is a lack of clarity around the process of From perspective acquiring land from the City of Cleveland Land Bank resulting of how in a person would go through ● delays, lost investments, and diminishing trust. this process

2a Brainstorm Prototypes

● ●

PRE-APP COMMUNITY Technology can be a barrier forLOT some community members, so our solution IDEA EDUCATION ENGAGEMENT should recognize this user need.

Visualize the process in a clear and accessible manner for those that are • Libraries • Churches responsible for disposing of land.

MEET W/ * • Rec Centers CLEVLOT • Websites / Resources PREVIOUS Create a “fluid system”— answer who, how & provide customer support.WEB PROJECT DOERS FORUM Communicate an identified and reliable timeline.

APPLICABLE! Enable all to use the same tool—a shared Land Bank Univ.)

PLAN THE LOT resource. (Ex. IF APPLY

3

Build partnership with existing resource distribution network.

Cleveland Public Library system - Land Bank University, both in-person & online. ● Land Bank University - more Educational (From Place to owning parcel) Neighborhood Transformation Alliance Resource Center @ each Recreation Center.

Court system has become a strong resource point for outreach.

Map existing actions done by CDCs. (What is the follow through with residents?)

Create a new Community Outreach Platform? Responsive. Gamification?

2

Existing Resources Platform - (ex. Help understand what current food system programs are available?)

1

Vacant Land Matchmaker (Mapping Project to a Place) (Person - Place - Organization)

2

** CLEVLOT POLICY ** GROUP

Votes

A Flowchart (Responsibility, Timeline, Identifiable process, decision steps) - Create a tangible item (non-digital) - Online tool (easily accessible) 211 (How can it help?)

Flowchart (Where are points in the process where community members are involved)

Goals

2b SELECT / PICK THEALOT print

Prototype Proposal

PROJECT digitalLAUNCH graphic

PROJECT FOLLOW representation of theUP vacant

and land reuse process for residentsIPand organizations that • Data Reporting H T LO RDS IP identifies areas for community A involvement.

SH W E

ST

LAUNCH PARTY FOR LOT

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

R

NE

OW

VIBRANT LOT

p. 42

Working Group

Process Transparency and Community Engagement 1a

Problem Statement

1b

FEEDBACK

Goals

●

Technology can be a barrier for some community members, so our solution

● ●

Communicate an identified and reliable timeline.

• Sidelots vs. community projects Enable all to use the same tool—a shared resource. (Ex. Land Bank Univ.)

• Direct residents/developers to resources &

How could this prototype connect to What do you like about this prototype?

What suggestions do you have to should recognize this user need.

For residents and organizations wanting to reuse/revitalize other working this prototype? ● Visualize the process in aimprove clear and accessible manner for those that are vacant land,groups? there is a lack of clarity around the process of responsible for disposing of land. acquiring land from the City of Cleveland Land Bank resulting in ● Create a “fluid system”— •answer who, how & provide customer support.

Use clear images & icons.

For lay person. delays, lost investments, and diminishing trust.• Mentoring Policy & Funding Long-term Stewardship & Support

• The flow, the process

Planning Criteria, Metrics & Integration:

training classes.

• Connect w/ Long-term Stewardship &

2a Brainstorm Prototypes

Support and Planning Criteria, Metrics & Integration in regards to how to let

Votes

A Flowchart (Responsibility, Timeline, Identifiable process, decision steps) - Create a tangible item (non-digital) community know of presence.

- Online tool (easily accessible) 211 (How can it help?)

Flowchart (Where are points in the process where community members are involved)

3

Build partnership with existing resource distribution network.

Cleveland Public Library system - Land Bank University, both in-person & online. ● Land Bank University - more Educational (From Place to owning parcel) Neighborhood Transformation Alliance Resource Center @ each Recreation Center.

Court system has become a strong resource point for outreach.

Map existing actions done by CDCs. (What is the follow through with residents?)

Create a new Community Outreach Platform? Responsive. Gamification?

2

Existing Resources Platform - (ex. Help understand what current food system programs are available?)

1

Vacant Land Matchmaker (Mapping Project to a Place) (Person - Place - Organization)

2

2b

Prototype Proposal

A print and digital graphic representation of the vacant land reuse process for residents and organizations that identifies areas for community involvement.

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 43

Working Group

Policy and Funding 1a

1b

Problem Statement ●

The current Cleveland Land Bank disposition process is time-intensive, reactive, and lacks strategy, causing the rate of incoming parcels to outpace the rate of parcel disposition and a steady increase in parcel inventory.

2a Brainstorm Prototypes Process Map. Who’s the user? Appeal to average user. (Web, videos) Orgs could support this larger process.

(Gretchen) City working on mapping the current process, but it’s so broken now, that not valuable to map the current process. Lots of people we need to talk to and we’re understaffed.

Flowchart that describes the process, however, that might be ineffective because the process is so complex.

Too many channels?

What changes do we need to make to the process?

Audience? Targeted message first. Can we go back and see people who applied for lots in the past five years? Where they successful or not? Engage VL Applicants to learn from their experience, but also help them through the process as a way to test our prototype. City and all learn from process. Time consuming!

● ● ●

Votes

Goals

Lots identified for large-scale development should include a deadline (expiration date) and a transition plan for alternative or interim uses.

Land bank process results in more lots at their highest and best use.

Include a list of criteria for what a developer is & what the highest and best uses are for vacant land. Includes framework, definitions, and priority list.

Solutions should be transferable to other cities. (Ex. Vacant Land University.

Provides education and leadership.)

2b

Prototype Proposal

A set of definitions and policies that empowers the Cleveland Land Bank to facilitate faster and more strategic disposition of vacant parcels.

Proposed set of policies. Share with City Council. Legislative vs.

Permitting process vs. Land Bank Process. Integrate these two processes? Reduce the questions that need to be answered. Leave the permitting and design to the standard permitting process. (Informal vs.

Formal)

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 44

Working Group

Policy and Funding 1a

1b

Problem Statement ●

The current Cleveland Land Bank disposition process is time-intensive, reactive, and lacks strategy, causing the rate of incoming parcels to outpace the rate of parcel disposition and a steady increase in parcel inventory.

2a Brainstorm Prototypes Process Map. Who’s the user? Appeal to average user. (Web, videos) Orgs could support this larger process.

(Gretchen) City working on mapping the current process, but it’s so broken now, that not valuable to map the current process. Lots of people we need to talk to and we’re understaffed.

Flowchart that describes the process, however, that might be ineffective because the process is so complex.

Too many channels?

What changes do we need to make to the process?

Audience? Targeted message first. Can we go back and see people who applied for lots in the past five years? Where they successful or not? Engage VL Applicants to learn from their experience, but also help them through the process as a way to test our prototype. City and all learn from process. Time consuming!

● ● ●

Votes

Goals

Lots identified for large-scale development should include a deadline (expiration date) and a transition plan for alternative or interim uses.

Land bank process results in more lots at their highest and best use.

Include a list of criteria for what a developer is & what the highest and best uses are for vacant land. Includes framework, definitions, and priority list.

Solutions should be transferable to other cities. (Ex. Vacant Land University.

Provides education and leadership.)

2b

Prototype Proposal

A set of definitions and policies that empowers the Cleveland Land Bank to facilitate faster and more strategic disposition of vacant parcels.

Proposed set of policies. Share with City Council. Legislative vs.

Permitting process vs. Land Bank Process. Integrate these two processes? Reduce the questions that need to be answered. Leave the permitting and design to the standard permitting process. (Informal vs.

Formal)

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 45

Working Group

Policy and Funding

Land Bank System Prototype 1a Problem Statement

1b ●

The current Cleveland Land Bank disposition process is time-intensive, reactive, and lacks strategy, causing the rate of incoming parcels to outpace the rate of parcel disposition and a steady increase in parcel inventory.

2a Brainstorm Prototypes Process Map. Who’s the user? Appeal to average user. (Web, videos) Orgs could support this larger process.

(Gretchen) City working on mapping the current process, but it’s so broken now, that not valuable to map the current process. Lots of people we need to talk to and we’re understaffed.

Flowchart that describes the process, however, that might be ineffective because the process is so complex.

Too many channels?

What changes do we need to make to the process?

Audience? Targeted message first. Can we go back and see people who applied for lots in the past five years? Where they successful or not? Engage VL Applicants to learn from their experience, but also help them through the process as a way to test our prototype. City and all learn from process. Time consuming!

● ● ●

Votes

Goals

Lots identified for large-scale development should include a deadline (expiration date) and a transition plan for alternative or interim uses.

Land bank process results in more lots at their highest and best use.

Include a list of criteria for what a developer is & what the highest and best uses are for vacant land. Includes framework, definitions, and priority list.

Solutions should be transferable to other cities. (Ex. Vacant Land University.

Provides education and leadership.)

2b

Prototype Proposal

A set of definitions and policies that empowers the Cleveland Land Bank to facilitate faster and more strategic disposition of vacant parcels.

Proposed set of policies. Share with City Council. Legislative vs.

Permitting process vs. Land Bank Process. Integrate these two processes? Reduce the questions that need to be answered. Leave the permitting and design to the standard permitting process. (Informal vs.

Formal)

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 46

Working Group

Policy and Funding 1a

FEEDBACK

Problem Statement

How could this prototype connect to

1b

What do you like about this prototype? ●

other working The current groups?

Cleveland Land Bank disposition process is time-intensive, reactive, and lacks strategy, causing the rate of incoming parcelsMetrics to outpace the rate of parcel disposition and a • Everything!

Planning Criteria, & Integration: steady in parcel inventory.where • Data fromincrease data group to determine

● ● ●

to hold land for development.

• Web based info.

• How to connect with 2acommunity?

Brainstorm Prototypes Process Map. Who’s the user? Appeal to average user. (Web, videos) Orgs could support this larger process.

(Gretchen) City working on mapping the current process, but it’s so broken now, that not valuable to map the current process. Lots of people we need to talk to and we’re understaffed.

Flowchart that describes the process, however, that might be ineffective because the process is so complex.

Too many channels?

What changes do we need to make to the process?

Audience? Targeted message first. Can we go back and see people who applied for lots in the past five years? Where they successful or not? Engage VL Applicants to learn from their experience, but also help them through the process as a way to test our prototype. City and all learn from process. Time consuming!

Goals

What suggestions do you have to

Lots identified for large-scale development should include a deadline improve this prototype? (expiration date) and a transition plan for alternative or interim uses.

Land bank process results in more lots at their highest and best use.

Include a list of criteria for a developer is & whatChecklist the highestinand uses • what Experience & Expertise thebest preare for vacant land. Includes framework, definitions, and priority list. application -then- decision tree: (YES) Solutions should be transferable to other cities. (Ex. Vacant Land University.

Apply. / (NO) Build in resources for resident Provides education and leadership.) to learn how to develop land.

• Help to identify application skill /

Votes

2b

knowledge gaps -> point in right diection

Prototype Proposal

for resources.

• Community recycling drop off

• Overlap with other priorities A set of definitions and policies thatdept. empowers the(i.e.

Cleveland Land Sustainability) Bank to facilitate faster and more strategic disposition of vacant parcels.

Proposed set of policies. Share with City Council. Legislative vs.

Permitting process vs. Land Bank Process. Integrate these two processes? Reduce the questions that need to be answered. Leave the permitting and design to the standard permitting process. (Informal vs.

Formal)

3 Before Next Meeting: Summarize Prototype Proposal in a few presentation slides.

CLEVLOT

p. 47