SPOTLIGHT STATE EMPLOYEES ASSOCIATION OF NORTH CAROLINA
BOARD OF GOVERNORS MEETING
FEBRUARY 23, 2020
The Board of Governors met via Zoom conference on Feb. 20, 2021.
HIGHLIGHTS Convention 2021 Update Director of Operations Brenda Johnson reported that SEANC faces a decision to hold the 2021 SEANC Convention as scheduled or face penalties of up to 100% of the cost from the Koury Convention Center’s contract. • Johnson, SEANC Attorney Hardy Lewis, and Convention Planner Phyllis Byrd plan to meet with hotel representatives to discuss contract options. After the meeting, they will report the additional information to BOG. • SEANC is also researching virtual convention options.
Finance Report General Treasurer Chevella Thomas reported that the general fund is on target with 27% of the budgeted income and dues received for the year. Director of Finance Gwen Kea reported that SEANC failed to file a 2016-2017 NC tax return. After investigation, Kea discovered that the notices had been going to a PO Drawer that SEANC no longer uses. The returns were prepared, but were never submitted to North Carolina. The recommendation from the NC Department of Revenue was to submit both of those returns together. Kea submitted both items and made sure that everything was updated. It was also discovered that estimated quarterly payments for federal and state had not been sent. The returns have now been submitted.
Ethics Report Ethics Liaison Gloria Evans reported on the recent ethics finding of gifts from districts to members. Districts can continue to give monetary gifts as long as they do not permit members to vote to give themselves financial gifts. It must be documented in district meeting minutes that the member did not participate in the voting process regarding his/her monetary gift. Gift cards are monetary gifts. Plaques and certificates are not.
Rezoning Update Director of Operations Brenda Johnson and SEANC Attorney Hardy Lewis updated the ongoing land use and zoning issue concerning the SEANC Central Office property. The Raleigh City Council approved the “middle-ground” plan that may result in increased value for SEANC because it includes both residential and commercial zoning in the area.
IT Update
Second Vice President Kirk Montgomery reported that SEANC is nearing implementing Impexium, the new Association Management System (AMS). Staff training has been held, and staff is now testing various functions before a scheduled launch on March 1. Once the system goes live and the staff has vetted everything, training will be provided in the different aspects of the application for the district chairs and committee chairs. The office’s new Financial Management System (FMS), Intacct, has already been implemented and day-to-day activities are going well. Continued on page 2