Issuu

Official Monthly Publication

Member of National League of Cities

www.sdmunicipalleague.org

South Dakota MUNICIPALITIES

Managing Editor: Yvonne A. Taylor

PRESIDENT Mike Wendland Mayor, Baltic

1st VICE PRESIDENT Pauline Sumption Finance Officer, Rapid City

2nd VICE PRESIDENT Debbie Houseman Finance Officer, Lake Andes TRUSTEES Fay Bueno Finance Officer, Sturgis

Editor: Carrie A. Harer

DISTRICT CHAIRS Dist. 1 - Mike Grosek Mayor, Webster

Dist. 2 - Paullyn Carey Finance Director, Huron Dist. 3 - Dawn Murphy Finance Officer, Tea

Dist. 4 - Becky Brunsing Finance Officer, Wagner Dist. 5 - Renae Phinney President, Ree Heights

Karl Alberts Finance Officer, Aberdeen

Dist. 6 - Leland Treichel Mayor, Roscoe

Christine Erickson Councilmember, Sioux Falls

Dist. 8 - Harry Weller Mayor, Kadoka

Steve Allender, Mayor, Rapid City

Amy Nelson City Manager, Yankton PAST PRESIDENT Meri Jo Anderson Finance Officer, New Underwood

Dist. 7 - Arnold Schott Mayor, McLaughlin

Dist. 9 - Carolynn Anderson Finance Officer, Wall Dist. 10 - Michelle DeNeui Assistant Finance Officer, Spearfish

LEAGUE STAFF 1-800-658-3633 Fax: 605-224-8655

Yvonne Taylor Executive Director Sandi Larson Director of Risk Sharing Services Lori Martinec Director of Research and Training Chris Hill Director of Municipal Electric Services Sara Rankin Director of Marketing & Communications Lori Butler Director of Finance Carla McGregor Accounting Assistant Lisa Nold Office Manager SD Public Assurance Alliance: David Pfeifle Executive Director Kristina Peterson Director of Underwriting Lynn Bren Director of Member Services Paytra Nichols Underwriter Jerry Krambeck Member Services Representative Deb Corkill Executive Assistant

Features

Contents

Bridge Improvement Grant Recipients Announced . .6 Grants Open for Mosquito Control Programs . . . . . . .6

2018 SDML Excellence Award Nomination Form . . . .7 Finance Officers’ School . . . . . . . . . . . . . . . . . . . .8-10 Human Resource School . . . . . . . . . . . . . . . . . . . . . .11 Municipal Debit/Credit Workshop . . . . . . . . . . . . . . .12

Budget Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

You Know the Old Saying “It’s Not If, But When?” . . . . . . . . . . . . . . . . . . . . . .14

2018 South Dakota Community of the Year - Beresford . . . . . . . . . . . . . . . . . . . . . . .16

Gov. Daugaard Announces $38.96 Million in Water Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Baltic Taking Off with New Restaurant, More Homes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Four More Properties Listed on National Register of Historic Places . . . . . . . . . . . . . . . . . . . .22 SDMEA Hometown Power - Miller . . . . . . . . . . . . .24

Getting Millennial with It: How State and Local Governments Can Recruit and Retain a New Generation of Workers . . . . . . . . . . . .26 New Year, New Tax Code . . . . . . . . . . . . . . . . . . . . .28

SDLTAP 2017 Training . . . . . . . . . . . . . . . . . . . . . . .31

Monitoring Financial Decisions . . . . . . . . . . . . . . . .32

Columns

Director’s Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

President’s Report . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Risk-Sharing News . . . . . . . . . . . . . . . . . . . . . . . . . .38 Washington Report: Representative Noem . . . . . . . .40

In Every Issue

Hometown Happenings . . . . . . . . . . . . . . . . . . . . . . .42

Classifieds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

SDML Calendar of Events . . . . . . . . . . . . . . . . . . . .48

Municipal Calendar . . . . . . . . . . . . . . . . . . . . . . . . . .49

SOUTH DAKOTA MUNICIPALITIES (ISSN 0300-6182, USPS 503-120) is the official publication of the South Dakota Municipal League, published monthly at 208 Island Drive, Ft. Pierre, South Dakota 57532, phone 605-224-8654. This institution is an equal opportunity provider, and employer. Periodical postage paid at Pierre, South Dakota and additional mailing offices. Non-member subscriptions are available for $30.00 annually. The opinions expressed herein are not necessarily those of the South Dakota Municipal League. Postmaster: Send address changes to SOUTH DAKOTA MUNICIPALITIES, 208 Island Drive, Ft. Pierre, South Dakota 57532.

MAY 2018

VOLUME 84, NUMBER 11

Director's Notes This is written on a snowy April day, but I hope it finds you reading it on a warm, sunny day in May, and that you are registered to vote in the primary on June 5. All 105 legislative seats are up for election, and as you know, the more local the election, the more it matters in your life – these legislative seats are important.

I’ve been pretty hard on our legislature since term limits kicked in (and kicked too many good people out). There was a good example of what I’ve been talking about this year. First of all, in my opinion, about 80% of the legislators are what we’ve started calling “the Normals.” And while we’ve always had some wacky folks, what has us alarmed the last few years is that the Wackies are getting to be over 20% of the legislature. The good news this year is that the Normals did a better job of sticking together and not letting the Wackies run the place. The bad news is it’s an election year and the whole thing is up in the air again.

SD Municipal Attorneys' Association Meeting

What: Luncheon Meeting with discussion

When: Thursday, June 21, 2018 12:00 p.m. to 1:00 p.m.

But why does this matter?

I’ll have to give you some definitions. “Normal” doesn’t mean we always agree – but The Normals are usually willing to look at issues one by one, listen to facts, and make rational decisions. Wackies, on the other hand, have come in opposed to government in general and all forms of taxation; seem to firmly believe the state and local governments are ripping them off; and often have their own particular nit to pick on some other topic. They think facts they don’t like are lies and they blanket vote based on a preconceived mindset, not on the issue at hand. Look at Senate Bill 25. Many years ago, the State took over regulation of water pollution control – meaning everyone here gets to work with the state DENR instead of the Federal EPA. When they did that, they put in place fees to pay the costs of administration. For municipalities, those were based on the 1990 census.

More than 20 years later, federal funding has decreased, and there has never been an increase in these fees. DENR came up with a bill to help them keep doing this – the alternative is having to work with EPA – if the state cannot do it, EPA will take it back over. There were no opponents to the bill, and everyone who would pay an increase supported it – farm groups, business groups, the Municipal League.

It died in the House – the Wackies don’t like taxes or fees. Now eventually it was brought back to life and it passed – but 22% voted against it in the end - that mindset stops things from happening, even if people affected want it – and it stops people from bringing things forward.

We desperately need to get that “wacky ratio” down – the Legislature is important and getting good quality people to serve is important. Please make good decisions on June 5 and again in November! Until next month, we are always available at 1-800-6583633 or yvonne@sdmunicipalleague.org Yvonne Taylor Executive Director

Where: Ramkota Hotel, Sioux Falls

Visit www.sdmunicipalleague.org/sdmlevents for the agenda and registration. 4

SOUTH DAKOTA MUNICIPALITIES

President's Report

Welcome to May. I think we have finally kicked winter to the curb and are enjoying spring! For those of you who may have a senior graduating, you are probably frantically preparing for the big day. I know the Wendland household is. Our son Connor will be graduating from Baltic High School on May 12th.

Many cities across South Dakota will also be experiencing a graduation in May. I am not sure if you have ever put the connection together between how graduating from high school and how changes in elected officials are similar. For example, it is not uncommon for many cities to have the same elected officials for a number of years just as students attend school for a number of years. In both cases, everyone becomes accustomed to the policies and procedures, communication styles, expectations and overall “how things get done”. When graduation comes, change occurs. At home, that means dealing with your graduate getting ready to leave

home. What does that do to your schedule? Are you now dealing with the empty nest syndrome? Do you have other children that will keep you in the school mode? Regardless, there will need to be adjustments, patience and understanding. Well, these same types of qualities will need to be carried out by the tenured elected officials. As the new mayor or council members come on board, it is your responsibility to ensure they are provided the best advice to be successful in representing your community.

In closing, whether you are a parent of a graduate or you are an elected official, I hope you are able to look back and say you provided the best dedication and guidance you could.

Mike Mayor, Baltic

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MAY 2018

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Bridge Improvement Grant Recipients Announced

The South Dakota Transportation Commission awarded 17 Bridge Improvement Grants (BIG) totaling $8 million at their monthly meeting today (March 29) in Pierre.

The grant funding includes nine bridge preservation projects totaling $2.65 million, and eight bridge replacement/rehabilitation projects totaling $5.33 million. Preservation grant recipients are: Grant County (3), Lincoln County (2), Perkins County, Custer County (2) and the city of Mitchell.

Bridge Replacement/Rehabilitation grant recipients are: Brookings County (2), Brown County, Custer County, Grant County, Lake County, the city of Hot Springs and the city of Parkston.

Local governments are required to pay a minimum of 20 percent matching funds, have three years to expend the grant and are limited to a maximum of $4 million in grant funds over a three-year period.

Thirty-six applications totaling $18.7 million were received by the South Dakota Department of Transportation (SDDOT). Three cities and 25 counties submitted applications.

The BIG program was created in 2015 by Senate Bill 1. SB 1 set aside $7 million per year from funds generated by license plate fees to be used to repair and replace the aging local government bridges. The SDDOT added an additional $2 million this year, making $9 million available. In 2019 the BIG program will increase to $15 million per year.

The next round of applications for BIG grants are due Aug. 1, 2018, for 2019 Preliminary Engineering grants and Jan. 2, 2019, for the 2019 Preservation and Replacement grant applications. More information on the BIG program can be found at: http://www.sddot.com/business/local/big/Default.aspx.

Grants Open for Mosquito Control Programs

Cities, counties and tribes can again apply for state grant funding to help control mosquitoes and prevent West Nile virus (WNV).

“Since West Nile first appeared in South Dakota, local mosquito control programs and the state have worked together to reduce the risk of West Nile,” said Bill Chalcraft, public health preparedness and response administrator for the Department of Health. “We’re very pleased to continue that partnership with this latest round of grants.” Chalcraft said the department has a total of $500,000 in funding available for local mosquito control programs. Grant awards will be based on the population of the applying jurisdiction and its number of human cases through 2017. Individual grants could range from $500 to $20,000.

Applications are available on the department’s WNV website, westnile.sd.gov and the submission deadline is June 1. Grant awards will be issued after July 1.

Since WNV emerged in South Dakota, the department has provided local control programs $6.6 million in support, including both direct funding and mosquito control chemicals. The state’s first human case was reported in 2001. Since then, South Dakota has reported 2,432 human cases and 42 deaths.

Preventing and controlling infectious disease is one objective of the Department of Health’s 2015-2020 strategic plan, http://doh.sd.gov/strategicplan.

SOUTH DAKOTA MUNICIPALITIES

2018 SDML EXCELLENCE IN MUNICIPAL GOVERNMENT AWARD Official Nomination Form

EXCELLENCE

in South Dakota Municipal Government 2017

This year, the Excellence in South Dakota Municipal Government award will be presented to an elected municipal official in South Dakota. The award recipient will be selected from nominations received by the South Dakota Municipal League Past Presidentsâ€™ Committee. All nominations must be submitted in writing by August 15, 2018. The award will be presented at the SDML Annual Conference in Pierre on October 4, 2018. MUNICIPAL EMPLOYEE

Name of Nominee: ____________________________ Title: _______________________________ Address of Nominee: ______________________________________________________________

Significant contributions to the municipality: ____________________________________________

________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________

Significant contributions to the community: _____________________________________________

Significant contributions to South Dakota Municipal Government: ___________________________

Other Comments: _________________________________________________________________

________________________________________________________________________________ ________________________________________________________________________________

Submitted by: _________________________________ Phone: ____________________________ DEADLINE: August 15, 2018 Please submit to: South Dakota Municipal League Nominations are confidential. 208 Island Drive, Ft. Pierre, SD 57532 Additional supporting documents welcome. FAX to 605-224-8655

SD Governmental Finance Officers’ School June 6, 7, & 8, 2018 • Holiday Inn City Centre • Sioux Falls, SD

Wednesday, June 6

10 a.m. to Banyon User Group - Skyline 12:30 p.m. (Up elevators to 10th floor) Jeff Christensen, Banyon Data System, Inc. Utility Billing, Point of Sale, Fund Accounting, Payroll and New Products will be covered. *Banyon will be available for individual Q&A following the User Group meeting. Door Prizes will be given away throughout the school - must be present to win.

Noon to 4:00 p.m.

12:45 p.m. 1:00 to 1:15 p.m. 1:15 to 1:30 p.m. 1:30 to 2:15 p.m. 2:15 to 2:30 p.m. 2:30 to 3:45 p.m.

Registration Conference Lobby

Welcome by Sioux Falls Mayor Falls Room Business Meeting

Legislative Update Yvonne Taylor, Executive Director, South Dakota Municipal League

Capital Improvement Plans Chad Hanisch, PE, Infrastructure Design Group, Inc.

Break Atrium

Basic Accounting - Falls Room Rod Fortin, Director of Local Government Assistance, SD Dept. of Legislative Audit

4:00 to Networking Event 6:30 p.m. Palisades/Outside Terrace Escape Unit - The Mobile Sioux Falls Escape room delivers a unique team-building activity that will spark you imagination! www.escapeunit.com 8

5:30 to 7:00 p.m.

Dinner and Cash Bar Palisades/Outside Terrace

Hospitality Room at Holiday Inn opens after dinner until 11:30 p.m.

7:15 to 8:00 a.m.

Thursday, June 7 Breakfast Buffet Restaurant Terrace

8:15 to General Session 9:45 a.m. Falls Room Keynote Speaker: Mark Mayfield A former corporate lobbyist and nightclub performer, Mark Mayfield is one of America’s finest humorists. Content based, yet comedy driven. It’s pretty simple what he does...he talks about VERY SERIOUS stuff in a VERY FUNNY way. If you want to learn about change, or teamwork, or stress, or customer service; why not have a great time doing it? 9:45 to 10:00 a.m.

Break Atrium

10:00 to Concurrent Sessions (Pick one; 10:45 a.m. sessions will be repeated in afternoon) Municipal Constitutional Debt - Cascade Todd Meierhenry, Bond Council & Municipal Advisor Drugs and Alcohol in the Workplace - Palisades Matt Petersen, Safety Consultant/Loss Control Representative, Safety Benefits City Financial Policies - Falls East Rod Fortin, Director of Local Government Assistance, SD Dept. of Legislative Audit

11:00 to Concurrent Sessions (Pick one; 11:55 a.m. sessions will be repeated in afternoon) Municipal Bonds and Tax Increment Financing (TIF) - Cascade Tom Grimmond, Senior VP, Dougherty & Company Woody Woodsend, Senior VP, Dougherty & Company

SOUTH DAKOTA MUNICIPALITIES

Code Enforcement - Palisades Geoff Fillingsness, Code Enforcement Officer, Beresford Dave Smith, Code Enforcement Officer, Sturgis

The World of Liquor - Falls East Jason Evans, Assistant Director, Special Tax Division, SD Dept. of Revenue

Noon to Finance Officer of the Year 12:45 p.m. Luncheon Starlight Ballroom Finance Officer of the Year Award presentation and Years of Service Pins will be presented. 1:00 to General Session - Falls Room 2:30 p.m. Keynote Speaker: Mark Mayfield 2:30 to 2:45 p.m.

Break Atrium

2:45 to Concurrent Sessions (Pick one; 3:40 p.m. sessions will be repeated in afternoon) Municipal Constitutional Debt - Cascade Todd Meierhenry, Bond Council & Municipal Advisor The World of Liquor - Falls East Jason Evans, Assistant Director, Special Tax Division, SD Dept. of Revenue Code Enforcement - Palisades Geoff Fillingsness, Code Enforcement Officer, Beresford Dave Smith, Code Enforcement Officer, Sturgis

3:45 Concurrent Sessions (Pick one; 4:40 p.m. sessions will be repeated in afternoon) City Financial Policies - Falls East Rod Fortin, Director of Local Government Assistance, SD Dept. of Legislative Audit Drugs and Alcohol in the Workplace - Palisades Matt Petersen, Safety Consultant/Loss Control Representative, Safety Benefits Tax Increment Financing (TIF) - Cascade Tom Grimmond, Senior VP, Dougherty & Company Woody Woodsend, Senior VP, Dougherty & Company

5:30 to Presidentâ€™s Social and Dinner 8:00 p.m. Washington Pavilion, 3rd Floor Lobby *Featuring the comedy of Mark Mayfield Hospitality Room at Holiday Inn opens after Dinner until 11:30 p.m.

MAY 2017

7:30 to 8:15 a.m.

8:15 to 8:30 a.m.

8:30 to 9:30 a.m.

9:30 to 10:30 a.m.

10:30 to 10:45 a.m.

10:45 to Noon

Friday, June 8

Breakfast Buffet Restaurant Terrace

Last Minute Announcements Falls Room

ALICE Training - Tools to Handle Workplace Assaults Trooper Christopher Halm, SD Highway Patrol Trooper Andrew Steen, SD Highway Patrol

Tax Levies and Equalization Meetings Wendy Semmler, Program Manager, Property and Special Tax Division, SD Dept. of Revenue Break Atrium

Municipal Sales and Excise Tax Refresher Ryan Conway-Hay, Revenue Agent, SD Dept. of Revenue

Accommodations A block of rooms has been reserved at Holiday Inn City Centre (605-339-2000). Room blocks are for June 6 - 7, 2018. Be sure to mention HR and FO School when making reservations. **IMPORTANT: to guarantee this rate your reservation must be made by May 7, 2018. If a city has not yet set up direct billing and wants to be direct billed, request that when making reservations. Registration Registration can be found at www.sdmunicipalleague.org or call the SD Municipal League office at 800-658-3633.

Questions may be directed to Lori Martinec at martinec@sdmunicipalleague.org or by calling 605-2248654 or 800-658-3633.

SD Governmental Finance Officers’ School REGISTRATION FORM

June 6, 7, & 8, 2018 • Holiday Inn City Centre • Sioux Falls, SD Registration fee is $75.00 for affiliate members and $100.00 for non-members.

This fee includes meals and coffee breaks listed on the Agenda. If you have dietary restrictions, inform us IMMEDIATELY or we will not be able to accommodate you. *Please fill out a separate form for each attendee*

Municipality Represented: ________________________________________________________________ Name: ________________________________________ Title: __________________________________

Phone: ______________________________ Email: ___________________________________________

*Please note that attendee name and contact information will be made available to other attendees at the meeting.

1st year as Finance Officer?

o YES o NO 1st year attending Finance Officers’ School? o YES o NO

What year and month did you first start working for a municipality? Year:________ Month:_________ Are you retiring?

o YES o No If Yes: Date ____________ Years of service _________

If you will be bringing a Spouse or Guest, please fill out the following Registration information: Spouse’s or Guest’s Name: ___________________________________________________ Please indicate which event or meal they are attending and include the appropriate fee. o June 6th Dinner, $15.00 o June 7th Breakfast, $12.00 o June 7th Finance Officer of the Year Luncheon, $20.00 o June 7th President’s Social and Dinner, $25.00 o June 8th Breakfast, $12.00

Total Fees Enclosed:

___________ Spouse/Guest Registration ___________ Member Registration - $75 ___________ Non-Member Registration - $100 Total: $___________

Return registration with payment by May 22, 2018* to: SD Governmental Finance Officers’ Association *No refunds will be given after May 22, 2018. 208 Island Drive Ft. Pierre, SD 57532

Accommodations: Be Sure to mention you are with the SDML Human Resource/Finance Officers’ Association. Make reservations by May 7 to guarantee the conference rate. Holiday Inn City Centre, 605-339-2000, $55.00 + tax.

SDML Office Use Only: Date:_______________ Check #:______________ Amount:________________

SD Governmental Human Resource School June 5-6, 2018 • Holiday Inn City Centre • Sioux Falls, SD

…of the 309 municipalities in South Dakota, less than 15 have full time professional Human Resource personnel. Most HR duties are added responsibilities for existing city staff. This training will help anyone with HR responsibilities become better informed in this field, learn who to call on when they need help and where to turn to find resources.

Agenda

Tuesday, June 5

12:15 p.m. Registration – Conference Center Lobby 1:00 p.m.

1:15 p.m.

3:00 p.m.

3:15 to 5:00 p.m.

General Business Meeting – Falls West

From Suits to Tattoos: Riding the Waves of Diversity and Change Kostas Voutsas, Professor of Business, Dickenson State University *Kostas has been teaching Management and Human Resource courses for 20+ years. He is a professor, an author, a corporate trainer, and keynote motivational speaker. His book, Secrets to Making Diversity Work also discusses gender, cultural and generational differences. (Kostas will be available afterwards for discussion if individuals want/need). Break – Atrium

Mission POSSIBLE: Giving Harassment the Boot - Falls West Kostas Voutsas, Professor of Business, Dickenson State University

5:30 to 6:30 p.m.

Social with Hors d’oeuvres – Falls East *Then on your own, enjoy the evening in Sioux Falls

Wednesday, June 6

7:30 a.m.

Breakfast – Falls East

9:45 a.m.

Break – Atrium

8:30 a.m.

Questions and Answers: A panel discussion of HR Anything - Falls West Facilitated by Kostas Voutsas and SDGHRA Board Members • Performance reviews, Employee Orientation, Harassment, Salary Studies

10:00 to Vampires at Work: Handling Difficult 11:30 a.m. People, Different Personalities and Conflict – Falls West Kostas Voutsas, Professor of Business, Dickenson State University

2018 Human Resource School • June 5-6, 2018 •

Municipality Representing ____________________________________________________________ Name

Title

(Please print or type the name and title as you want them to appear on your name badge)

____________________________ _____________________ _________________________________

Registration fee: $50.00 for affiliate members and $100.00 non-members.

Accommodations: Mention you are with the SD Human Resource/Finance Officer Association. Make reservations by May 5 to guarantee the conference rate. Holiday Inn City Centre, 605-339-2000, $55.00 + tax.

_______ person(s) @ $50.00 each = $__________

_______ person(s) @ $100.00 each = $_________

Return registration with payment by May 22, 2018* to: SD Governmental Human Resource Association *No refunds will be given after May 22, 2018. 208 Island Drive, Ft. Pierre, SD 57532

SDML Office Use Only: Date:_______________ Check #:______________ Amount:________________

2018 Municipal Debit/Credit Workshop

Wednesday, June 27, 2018 Ramkota Hotel and Conference Center • Pierre, SD

Course Description: This one day workshop is designed for new finance officers, but has proven beneficial for veteran business officials and office support staff as well. The focus for this workshop will be the logical flow of information through the accounting system to the annual report, internal controls and documentation. Budget and legal compliance will be addressed throughout each segment of the workshop. Agenda: 8:00 AM – 4:30 PM (Lunch Provided) ● Accounting Overview ● Governmental Accounting Principles ● Computerized and Manual Accounting Systems ● Budgets and Budgetary Accounting ● Taxes Receivable ● Revenues ● Expenditures ● General Journal/General Ledger ● General Long-Term Debt ● Capital Asset Accounting ● Annual Report

Presenter: Rod Fortin, Director of Local Government Assistance, Department of Legislative Audit. He has audited and provided financial and compliance assistance to cities, counties, schools and other local governments for over 20 years.

Registration Form

Municipality:__________________________________________________________________________

Please Print Name and Title as you would like it to appear on the nametag. Name Title Email

_______________________________ ________________________ ___________________________

Number Attending _______ @ $25.00 each = $_____________ Make checks payable to SDML. Sorry no credit cards accepted.

Please return this form and payment by June 15, 2018* to: South Dakota Municipal League *No refund will be given after June 15, 2018. 208 Island Drive Fort Pierre, SD 57532

SDML Office Use Only: Date:_______________ Check #:______________ Amount:________________

Budget Training Municipal Budgets – Dollars and $ense

Course Description: This one day training will provide elected officials and finance officers with the tools they need to create and maintain the annual municipal budget. Attendees will learn about available resources, preparation and timelines for completion of the budget, on-going monitoring, contingency transfer and supplemental appropriation. Agenda: ● Budget and Appropriations ● Budget Resources ● Budget Timeline ● Budget vs. Cash ● Budget Preparation ● Adoption of Appropriation Ordinance ● Budget Execution ● Future Budgets

Registration Form

Municipality:__________________________________________________________________________ Please Print Name and Title as you would like it to appear on the nametag. Name Title Email

_______________________________ ________________________ ___________________________ _______________________________ ________________________ ___________________________

_______________________________ ________________________ ___________________________

Please choose one training to attend: Each training is from 10 a.m. to 3 p.m. local time with lunch provided. o July 12, 2018 Rapid City Ramkota Hotel o July 26, 2018 Sioux Falls Ramkota Hotel Number Attending _______ @ $25.00 each = $_____________ Make checks payable to SDML. Sorry no credit cards accepted. Please return this form and payment by June 29, 2018* to: South Dakota Municipal League *No refund will be given after June 29, 2018. 208 Island Drive Fort Pierre, SD 57532

SDML Office Use Only: Date:_______________ Check #:______________ Amount:________________

You Know the Old Saying “It’s Not If, It’s When?”

By Lynn Bren, Director of Member Services, SDPAA

It’s a saying that has been around for years…it’s not if, it’s when. That saying applies seemingly absolutely to cyberattacks. It’s not if your entity will be attacked, it’s when. In 2017 Equifax had a breach which resulted in 143 million records being compromised. Equifax isn’t the only large entity to suffer a breach, 3 billion Yahoo accounts were compromised in 2013; 76 million JP Morgan Chase and 145 million eBay accounts in 2014 were compromised. It’s not just large public agencies facing these challenges, the US Office of Personnel Management had a breach in 2012 which resulted in the compromise of 22 million records. That is quite the expanse of information being shared about the internet.

We hear the term ‘cyber liability’ all the time, but some may not even know what that means. Cyber liability is liability arising from a data breach in which some personal information is exposed or stolen by someone who has gained access to the electronic network. If your network is breached, you may have liability to notify someone whose data has been stolen, to offer credit monitoring, to pay costs to defend claims made by state regulators, to pay

fines and penalties associated with a breach and to pay losses associated with identity theft. The liability cost of a breach, as reported in 2016, was $221 per compromised record.

Cyber breaches and attacks not only impact clients and consumers outside of your entity, it also impacts your entity directly. First party exposures include business interruption, including the cost of shutting down operations during the breach; data loss and destruction resulting in costs to recoup or recreate data; computer and funds transfer losses; and cyber extortion which is the attach or threat of an attack against an enterprise coupled with a demand for money to avert or stop the attack.

There are different types of cyber-attacks, and different levels of these attacks. Phishing is usually done through the email services of a company. In a general phishing attack, a general email is set out casting a wide net to see if someone will open the door for the virus to be planted. Spear Phishing involves some research being conducted by a hacker prior to engaging in the attack. The hacker will use information gathered about the intended victim’s family, and then use that information in an email to lure the

SOUTH DAKOTA MUNICIPALITIES

recipient into engaging in the infected email. An example would be the hacker is aware that a family member is out of the country, and may send an email with an infected pdf attachment, claiming that the attachment includes information about how to send money to assist in necessary medical care or transportation. Once the victim opens the attachment, they unknowingly release the virus into the system. There is often a follow up email assuring the victim that there was a mistake and that no emergency exists, all the while the virus is now making its way through the victim’s system, gathering information. A third form of phishing is called whaling. In this instance, a high level party is targeted. A hacker will obtain the credentials of the party and then access their email, usually through a web based account. No immediate action is generally taken, however the hacker will monitor the email correspondence, gathering information and details about the entity’s business. At the right moment, they create an invoice which is sent along, resulting in a fraudulent money transfer, which is generally difficult if not impossible to track or recover. Home buyers have been reportedly tricked into making wire transfers to a hacked escrow account.

Other types of cyber-attacks are known as malware or ransomware. Malware has been shifting and trending into ransomware. Ransomware attacks occur when a hacker encrypts an organization’s files or data, and then requires payment of ransom, often via the use of bitcoin. Bitcoin is a digital asset which is exchanged peer to peer, without an intermediary. Bitcoin can ultimately be exchanged for other currencies, products or other services. Once the payment of the ransom is made, the data is decrypted. Ransomware usually requires some performance or engagement by the end user. There may be a link within an email, a file to be downloaded, an attachment to open or a macro to activate. Ransomware can also be delivered through advertising. Hackers have been known to purchase advertising space and upload a legitimate ad, however if the purchased space is not checked by the host, the ad can later be replaced with infected advertising, which when clicked releases the virus into the system.

Distributed denial of service attacks generally do not involve direct profit for the hacker. It is believed that these types of hacks are done for bragging rights. During a distributed denial of service, a hacker will take down a website of an entity, which can be detrimental to the entity, but with no real visible gain for the hacker himself. With some very basic and general knowledge of some of the ways that our electronic systems can be attacked, the next logical step is knowing how you can protect your entity. It is important to create and keep up to date backups of all your information. If a ransomware attack is made, having the current information backed up makes the decryption of data less crucial. Additionally, having back up bandwidth to cover the downed system is recommended to keep operations moving. Training MAY 2018 2017

employees to understand cyber exposures and how those exposures potentially impact your entity will help limit the number of emails opened or downloads allowed. Operational systems should have appropriate firewalls and data breach protection tools in place. If a data breach occurs, your entity should have a plan in place on how to address the breach.

While the above is not an all-inclusive list, one of the most important ways to protect your entity from cyber liability exposures is to secure appropriate coverage. Members of the SDPAA who have their liability coverage with us already enjoy cyber liability coverage. The coverage applies to website publishing liability, network security liability, replacement or restoration of electronic data, extortion threats, business income and extra expenses, public relations expense, security breach expense and crisis management services. If you have questions about the SDPAA’s Cyber Liability coverage, or would like more information about becoming a Member of the SDPAA, please visit our website at www.sdpaaonline.org or contact our office directly by phone at 800-658-3633 option 2, by email at sdpaa@sdmunicipalleague.org.

Gov. Daugaard Recognizes Beresford as the 2018 South Dakota Community of the Year

South Dakota attended the conference to â€˜Think Bigâ€™ in 2018.

Among the award recipients for achievements and contributions to economic development in South Dakota were two individuals and a community. Gov. Daugaard presented awards to Dr. Christian Widener of Rapid City, S.D., Jim Fedderson, Mayor of Beresford, S.D., and the community of Beresford.

Beresford accepting the Community of the Year award.

The South Dakota Governorâ€™s Office of Economic Development (GOED) hosted its annual conference in Sioux Falls yesterday and today, closing the two-day event with Gov. Dennis Daugaardâ€™s reception and economic development awards banquet. Approximately 250 business, education and development leaders from across

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The Entrepreneur of the Year award was presented to Dr. Christian Widener, co-founder and chief technology officer of VRC Metal Systems in Rapid City. VRC manufactures cold spray equipment that bonds metallic powders to metal surfaces. The high-pressure system deposits similar and dissimilar metals on most metallic surfaces in some previously impossible heat sensitive situations. VRCâ€™s supersonic cold spray equipment enables innovative solutions for repair, additive manufacturing and coatings for many industries. â€œA nationally recognized expert in cold spray technology, Dr. Widener has more than 60 publications and multiple patents because of his research and development work in advanced materials processing technologies,â€? said Gov. Daugaard. â€œVRCâ€™s successful strategy sets the precedent for all Giant Vision competitors, making Dr. Widener an ideal choice for Entrepreneur of the Year.â€?

The final two awards, the Excellence in Economic Development Award, and the Community of the Year were presented to Beresford Mayor Jim Fedderson and the community of Beresford, respectively.

â€œ2017 was an exceptional year for Mayor Fedderson and the entire Beresford community,â€? said Gov. Daugaard. â€œWithout a paid economic developer in Beresford, Mayor Fedderson volunteers much of his time to shepherd projects like Hendrix Genetics, the commercial turkey hatchery that announced a $25 million investment last summer, and Century Custom Molding, a plastic-molding manufacturer that acquired a 20,000-square-foot facility.

â€œBeresford has proven to be a progressive community, continuing its investment in the future. I commend Mayor Fedderson and all the community leaders in Beresford for their hard work and sincere commitment to increasing workforce opportunities and improving the quality of life for everyone in their community. Itâ€™s that kind of steadfast commitment that earns you recognition as an excellent economic developer and Community of the Year, in the same year.â€? SOUTH DAKOTA MUNICIPALITIES

Gov. Daugaard Announces $38.96 Million for Water Projects

Gov. Dennis Daugaard says the state Board of Water and Natural Resources has approved $38.96 million for water and wastewater projects. The board met today in Pierre. The $38.96 million total includes $7.123 million in grants and $31.841 million in low-interest loans, with nearly $2.058 million in principal forgiveness.

The grants and loans awarded by the board are administered through the Department of Environment and Natural Resources (DENR).

“I am pleased to announce that this financial assistance is available,” said Gov. Daugaard. “These grant and loan awards will result in better drinking water, improved wastewater treatment and enhanced protection of the environment.” A grant was awarded to: • Colman, $23,000 grant amendment for water system improvements

Loans were awarded to: • Bridgewater, $243,000 loan for water meter replacement • Crooks, $3.266 million, which includes loans of $2.052 million for wastewater collection and $1.214 million for water distribution system improvements • Lake Norden, $1.477 million loan for water system improvements • Philip, $1.141 million, which includes loans of $605,000 for wastewater system improvements and $536,000 for storm water improvements • Presho, $1.198 million loan for Main Street wastewater and storm sewer improvements

Loans with principal forgiveness were awarded to: • Clark Rural Water System, $2.95 million loan for connections to Willow Lake and Bradley and system improvements, with $1.27 million in principal forgiveness • Oelrichs, $447,000 loan for water meters and

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water system improvements with $357,600 in principal forgiveness Ree Heights, $509,000 loan for water system improvements with $430,000 in principal forgiveness

Grant and loan packages were awarded to: • Dell Rapids, $7.148 million, which includes a $2 million grant and loans of $2.662 million for sanitary and storm sewer improvements and $2.486 million for water mains • Humboldt, $4.166 million, which includes a $2 million grant and a $1.876 million loan for wastewater collection improvements and a $290,000 loan for water meter replacement • Lake Byron Sanitary District, $5.475 million for wastewater collection and treatment system construction, which includes a $2 million grant and a $3.475 million loan • Sioux Rural Water System, $10.921 million for system improvements and service to Hazel, which includes a $1.1 million grant and a $9.821 million loan

The grants and loans were awarded from DENR’s Consolidated Water Facilities Construction Program, Drinking Water State Revolving Fund Program and Clean Water State Revolving Fund Program. The Consolidated Water Facilities Construction Program, funded in part by revenues from the Petroleum Release Compensation Tank Inspection fee and the sale of lotto tickets, provides grants and loans for water, wastewater and watershed projects.

The State of South Dakota and the U.S. Environmental Protection Agency fund the Drinking Water State Revolving Fund Program, which provides low-interest loans for public drinking water system projects. The State of South Dakota and the U.S. Environmental Protection Agency fund the Clean Water State Revolving Fund Program, which provides low-interest loans for wastewater, storm water and nonpoint source projects. Principal forgiveness is a subsidy option that results in a reduced loan repayment amount for the borrower.

MAY 2018 2017

Baltic Taking Off with New Restaurant, More Homes

The owners of Baltic’s new - and only - full-service restaurant had gotten used to telling their neighbors when they would finish renovating the space.

“Someday” was the standard response.

Last year brought 13 new single-family homes to Baltic, along with the new Classic Corner gas station and Baltic American Legion Bar.

And “Someday” in every sense of the word is almost here.

Mike and Kim Frerichs will open Someday Cafe sometime in May in downtown Baltic.

They bought the property, which includes a house, in 2008, intending to use it for rental income, but the restaurant space got them thinking. They decided they wanted to have a small-town cafe, so in 2010, they moved into the house themselves, gutted the restaurant space and slowly started to rebuild.

“The housing market continues to be very strong, and existing home sales continue to move quickly,” Mayor Mike Wendland said. “Our expectation is that building will continue in 2018.”

The community’s Valley View addition has a few lots left for new homes, and the Baltic Heights addition is finalizing plans to complete its northeast area, he said.

“It was eight years of blood, sweat and tears,” said Frerichs, who is quitting his job as one of the lead chefs at Avera McKennan Hospital & University Health Center.

“People would come walking by while I was working outside and ask about the progress. Our response was ‘someday.’”

“We are hopeful that discussions amongst developers and land owners will materialize and allow Baltic to add more lots for new homes,” he said, adding the community could use more lots to meet demand and its infrastructure is prepared to handle the growth.

“I feel there are four reasons that are attracting people to Baltic: Low cost of living and property taxes, proximity to Sioux Falls, outstanding schools and a strong sense of community spirit.”

It’s an important symbol of the growing community north of Sioux Falls that it now can support a full-service restaurant. The gas station in town sells pizza and other food, and residents can drive a mile out to the highway to eat at the Baltic Corner Bar & Grill.

At Someday Cafe, Frerichs plans to start with a simple lunch and dinner menu, and build it from there. He’ll cook daily specials and the typical small-town cafe fare such as burgers and chicken strip and shrimp baskets.

“Breakfast will come later,” he said, depending on what the town wants and is willing to support.

It’s the latest addition for a community that keeps building momentum. 20

The Bargain Basement has experienced that since of community since opening in mid-2016. It’s a nonprofit thrift shop operated by volunteers, with proceeds going to a program connected to River Community Church in Dell Rapids that trains young men to be ministers or missionaries. SOUTH DAKOTA MUNICIPALITIES

Sallie Franchuk manages the shop, which is in the former grocery store downtown. It started in the building’s basement and has since moved to the main level. It offers typical thrift store merchandise such as clothing, shoes, household goods, home decor and toys. Franchuk and her husband Ryan, who is a minister, moved to Baltic in 2008 to start a church. A couple of years ago, a nonprofit thrift shop in Alcester reached out to them because it wanted to provide seed money for a similar operation in another small town.

“We offer everything at a reasonable price or free for those who need it,” she said, adding The Bargain Basement has been able to provide for people who have lost their possessions in house fires and for those escaping abusive relationships.

“The community support is really great,” Franchuk said. “We have some people coming in to shop once or twice a week.” Youth groups and teens working on community service hours have helped at the store.

If the store isn’t open, people can drop off items in donation bins outside. “Every time we go in there, they are full.”

Hours are 2:30 to 6:00 p.m. Monday, Tuesday, Thursday and Friday and 9:00 a.m. to noon on Saturday.

Other new business activity also could be coming to town, Wendland said.

Franchuk said the couple saw a need for a thrift store in Baltic, including for those residents who work in Sioux Falls but can’t afford to live there.

“We have gotten inquiries on some other business and expect that to continue, but for now we are still in the discussion stages.”

This piece is reprinted with permission from the Minnehaha County Economic Development Association.

www.bannerass a ociates.com

MAY 2017

Four More State Properties Listed on National Register of Historic Places

Four more South Dakota properties were recently added to the National Register of Historic Places, according to the South Dakota State Historical Society.

The listed properties are the Gottlieb and Friederike Scheurenbrand House and the Louis N. and Helen Seaman House in Mitchell, the Celina and Albert Goddard House in Pierre, and St. Paul Lutheran Church located between Richland and Elk Point in Union County.

The National Register is the official federal list of properties identified as important in American history, architecture, archaeology, engineering and culture. The State Historic Preservation Office of the State Historical Society works in conjunction with the National Park Service, which oversees the National Register program, to list the properties.

"South Dakota's history is rich in American Indian culture, pioneer life and change," said Jay D. Vogt, state historic preservation officer and director of the State Historical Society at the Cultural Heritage Center in Pierre. "The more than 1,300 state individual properties and districts listed on the National Register are important for their role in South Dakota's culture, heritage and history. And when properties get listed, it shows that their owners take pride in their role in preserving that culture, heritage and history."

Buildings, sites, structures and objects at least 50 years old possessing historical significance may qualify for the National Register, according to Vogt. Properties must also maintain their historic location, design, materials and association. Listing on the National Register does not place any limitations on private property owners by the federal government.

Following is more information about these newly listed properties.

Scheurenbrand House, Mitchell The Gottlieb and Friederike Scheurenbrand House, built in 1906, is located at 700 E. Hanson St. in Mitchell. It is listed in the National Register for its significance on the local level in the areas of architecture and engineering.

For South Dakota architecture, the house is an important example of the late work of prominent architect Wallace L. Dow. It is one of the earliest and best residential examples of the use of the perfection block method of concrete construction patented by Dow and manufactured in the new concrete block factory established by mason and builder Gottlieb Scheurenbrand. Under engineering, the house is a significant example of the technological innovations in building materials with which Dow and Scheurenbrand were exploring in those years. The variety of blocks used and the quality of architectural design indicate that Scheurenbrand and Dow saw the house as a showpiece for these methods.

Dow died in 1911, only five years after receiving the patent for his Perfection Power Block Machine. The Scheurenbrand House is one of the few buildings that Dow was able to design and construct with these innovative methods before his death.

Seaman House, Mitchell The Louis N. and Helen Seaman House was constructed at 300 E. Third St. in Mitchell in 1887. It is listed in the National Register for its significant architecture at the local level. The house is an example of the Queen Anne style of architecture blended with elements of the Eastlake style.

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The home retains significantly high integrity of location, design, setting, materials, workmanship, feeling and association. It has kept nearly all of its original woodwork details, particularly in the detailed and varied exterior wall surfaces, at the porch and throughout the interior.

Goddard House, Pierre Located at 111 S. Van Buren Ave. in Pierre, the Celina and Albert Goddard House was built in 1908. The house is listed in the National Register for architecture as a good local example of residential concrete block construction executed in the bungalow form. Relatively few concrete block houses remain in Pierre, and the Goddard House is one of the best examples of this style.

The most interesting feature of the Goddard House is the use of smooth, or “dressed,” concrete blocks with slightly rounded corners. Similar blocks are not found on other houses in town. Concrete blocks on other residences are more ornamental, resembling rough-cut stone with a “rock face.” St. Paul Lutheran Church, Union County St. Paul Lutheran Church is a two-story brick church constructed between 1920 and 1922 in rural Union County near Richland and Elk Point. The long-existing cemetery is across the road to the east of the church. The church and cemetery both retain excellent integrity of location, setting, materials, design, workmanship, feeling and association.

The property is listed in the National Register as architecturally significant as an excellent example of a Gothic Revival style church building in rural South Dakota.

For more information on the National Register or other historic preservation programs, contact the State Historic Preservation Office at the Cultural Heritage Center, 900 Governors Drive, Pierre, SD 57501-2217; telephone 605773-3458 or website history.sd.gov/Preservation (click on National Register of Historic Places in the right column). -30Editor’s Note: More-detailed releases and photos of each listing are being sent to local media. If you want this information and don’t receive it, please contact Jeff Mammenga at Jeff.Mammenga@state.sd.us

About the South Dakota State Historical Society The South Dakota State Historical Society is a division of the Department of Education. The State Historical Society, an Affiliate of the Smithsonian Institution, is headquartered at the South Dakota Cultural Heritage Center in Pierre. The center houses the society’s worldclass museum, the archives, and the historic preservation, publishing and administrative/development offices. Call 605-773-3458 or visit history.sd.gov for more information. The society also has an archaeology office in Rapid City; call 605-394-1936 for more information.

6DUD 5DQNLQ VDUD MAY 2018 2017

By Chris Hill, SDMEA Director of Municipal Electric Services HOMETOWN - Miller

Bill Lewellen wants no credit. During Billâ€™s time as the Electrical Superintendent, Miller has enjoyed some of the lowest, if not THE lowest electrical rates in all of South Dakota. Miller still has the second cheapest rates in the state. With those low rates, Miller and Bill have been able to upgrade two-thirds of the city to underground services,

Josh Koeck and Hayden Herman in front of the new Sub Station built in 2013.

Older Sub Station in Miller. 24

build a new Sub Station, and replace high pressure sodium street lights with LED lights. Bill Lewellen is not pictured below because he wanted us to see the future of Miller, just like he has for the last 32 years as the Electrical Superintendent of the City of Miller. Josh Koeck is from Miller. He began working with Bill, also from Miller, in 2010. I have known Josh for several years through Amateur Baseball. Hayden Herman is

Miller Main Street looking North.

Councilmembers Tony Rangel and Jeff Swarts take a look at the City Hall Conference Room that is being remodeled. SOUTH DAKOTA MUNICIPALITIES

Electrical Department Office another employee orignally from Miller and Bill is proud to know that these guys will be taking over when he decides to step away.

As mentioned before, Miller built a new Sub Station that was completed in 2013. The City of Miller has been improving on the older Sub Station that is currently in town. The city is once again planning to build a new Sub Station and construction is set to begin this summer.

Bill informed me that the city will be 100% underground by the end of summer 2019. LED street lights are very popular in Miller and the city plans on having all the backstreet lights changed out this year. Miller is also responsible for maintaining the street lights on Highway 14 for nearby St. Lawrence and Wessington.

Miller is on the intersection of US-14 and SD-45. It is a beautiful community that has a wonderful city park that provides electrical hook-ups for campers. Miller has a thriving Main Street and the grocery store will be under new ownership soon, and the community is very excited for the changes.

A remodeling project is also underway at City Hall, which includes a newly remodeled conference room, as well as the Electrical Department office.

Miller holds a special place in my heart as the Plankinton Bankers and Miller Outlaws amateur baseball teams play several times a year. We always enjoy our time playing against each other and Miller is a great place for anyone to visit. Stop in and see Bill, he will take you around town and you can see for yourself what makes their HOMETOWN great! In my opinion, Sunday, July 15 would be a great day to visit! Just make sure you stay the evening and cheer for both the Bankers and the Outlaws!

Questions? Comments? Email Chris at chris@sdmunicipalleague.org or call him at 605-7706299. MAY 2018 2017

Getting Millennial with It: How State and Local Governments can Recruit and Retain a New Generation of Workers

By Hannah May, BerryDunn

As more state and local government workers enter retirement, state and local agencies are becoming more dependent on millennial workers — the largest and most educated generation of workers in American history. But there is a serious gap between supply and demand. As noted in a 2016 report by the Bureau of Labor Statistics titled Household Data Annual Averages 15, only 25.6% of current government workers are between the ages of 18 and 35.

This trend isn’t necessarily shocking; many millennials choose higher-paying jobs in the private sector over lowerpaying jobs in the public sector, especially when the days of a lifelong government career, and generous pensions, are dwindling. But it is a serious labor problem for government agencies — one that requires creative solutions. To entice these new workers, state and local

governments need to adopt new recruiting and retaining methods.

Recruiting Methods While money matters to millennials, they also want to live a life of adventure, try new things, embrace trailblazing technology, pursue meaningful goals, and gain a sense of both personal and civic accomplishment. In short, these new workers have values that differ from previous generations. You can help entice them by: • Highlighting your state and local agency’s mission and greater purpose. Many millennials want to affect change and find careers consistent with their values. Include information in your job descriptions about the positive environmental and social impact your agency makes. • Updating your technology. Millennials have grown up with technology (literally at their fingertips), can adapt to change as no other generation before them, and often strive to remain

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on the “cutting edge.” By updating your agency’s technology, you will not only improve your organization and benefit the public you serve, but also have a better chance of recruiting the best and brightest millennials. Providing them with a work-life balance. Life outside of work is just as important to millennials as their careers. They don’t plan to wait for retirement to finally pursue their interests, so providing them with a level of flexibility is key to recruitment. Consider offering flexible workdays, remote working capabilities, extended parental leave, sabbatical opportunities, and “mental health days.” The more flexibility state and local agencies provide, the more incentive there is for millennials.

Retaining Methods Recruiting millennials for government jobs is challenging enough, and retaining them can prove even harder, as job hopping is standard practice for many members of this generation. Nevertheless, there are certain methods your agency can adopt to prevent millennial turnover. We suggest: • Investing in employee development and training. Training and creating opportunities for promotion and career advancement are motivating incentives to millennials. Professional development excites millennials and investing in them will pay off for the agency — and the

MAY 2018 2017

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employees will be more engaged and likely to stay. Showing employees they are valued. Recognition is the biggest motivator besides money — millennials want acknowledgement for the good work that they do. Communicate achievements and provide awards to recipients in front of their peers. This not only gives them credit, but also motivates others. Continuing to communicate to your employees how their work supports their values reminds them they made the right decision in joining the public sector in the first place.

Make Your Move Millennials are worthy of your attention! To compete with the private sector — to recruit and retain them — your government agency has to take an innovative approach to capitalize on this ever-growing demographic. If your state or local agency needs help refreshing your technology, reviewing current policies and procedures, or taking a fresh look at your processes, contact BerryDunn. We would love to talk about your commitment to your future!

Hannah May Hannah provides consulting services for a variety of government clients, with a focus on helping them with developing Requests for Proposals, creating strategic plans, leading business process mapping, and conducting research, analysis and reviews of IT systems. She has advised clients on build vs. buy options and strategic planning options and initiatives.

A New Year, A New Tax Code: The Knowns and Unknowns of Impact to State and Local Governments

By Emily S. Brock

The start of every new year generally brings a sense of opportunity and eagerness to begin anew. But for state and local governments, ringing in 2018 marks the beginning of an era of potential uncertainty, the result of a revised tax code rushed through Congress at the end of 2017. State and local governments are now operating under a federal tax code that is different from the last reform effort in 1986.

How will things change? That question will be answered both sooner and later. One thing for certain is that state and local governments will need to take a hard look at their budgets and finance strategies through the lens of the new federal tax regimen. This article will recap some of the more notable changes signed into law in the final days of 2017. NEW TAX BRACKETS While differences existed between the House and Senate

drafts of the bill released in November 2017, the disagreements were resolved largely within the final weeks of December, delivering a significant legislative win for the president. As expected, the law generally reduces tax rates, but it does not reduce the overall number of tax brackets, as House leaders initially hoped. The seven brackets are: • 10 percent on taxable income up to $9,525 (individuals)/$19,050 (households) • 12 percent between $9,525/$19,050 to $38,700/$77,400 • 22 percent between $38,700/$77,400 to $82,000/$165,000 • 24 percent between $82,500/$165,000 to $157,500/$315,000 • 32 percent between $157,500/$315,000 to $200,000/$400,000 • 35 percent between $200,000/$400,000 to $500,000/$600,000 • A top bracket of 37 percent on taxable income of

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more than $500,000/$600,000

The standard deduction was doubled to $12,000 for individuals and $24,000 for households. Personal exemptions were repealed, but the child tax credit was increased to $2,000 per child, $1,400 of which is refundable. All of the rates (as well as most provisions like the ones just noted) expire after December 31, 2025.

THE SALT DEDUCTION GFOA has been actively opposing attempts to repeal the state and local tax (SALT) deduction. Over the course of 2017, GFOA issued a number of reports and engaged in extensive efforts to educate members of Congress about the importance of the deduction and how eliminating it would affect state and local government budgets. While SALT initially faced complete elimination under the Senate proposal, the deduction was partially preserved in the final version. For individuals, the SALT deduction is capped at $10,000 for property, plus income or sales taxes. GFOA encourages its members to share information on any modifications in state and local tax laws as a result of the federal change. FINANCE CHANGES

MAY 2018 2017

Unfortunately, the change in the SALT deduction is not the only new reality state and local governments face under the tax law. The additional changes in the realm of public finance could have a lasting impact and may increase pressure at the state and local levels as federal policymakers look to turn their attention to infrastructure investment. While the tax exemption for municipal bonds was largely preserved, several finance changes could have a significant impact on public issuers.

The first notable finance change is that advance refunding â€“ when issuers refinance outstanding bonds before the original bonds mature or are callable â€“ has been eliminated. Previously, governmental bonds and 501(c)(3) bonds were permitted one advance refunding, mostly so issuers could take advantage of a favorable interest rate environment. This ultimately reduced borrowing costs, providing resources for new projects. GFOA and other organizations representing public issuers conducted extensive outreach to congressional offices upon learning that this provision was included in the initial House draft released in early November. Data shared with congressional staff members showed that issuers in every state had experienced substantial debt service savings within the last four years as a result of advance refundings.

Unfortunately, the provision remained and the final version did not include any sort of transition relief. As a result, issuers with any plans to advance refund bonds had only a matter of weeks to complete the process by December 31, 2017. The second notable change is a repeal of the authority to issue tax credit bonds. These bonds were another important finance mechanism used by various public issuers and included instruments such as qualified school construction bonds (QSCBs), qualified zone academy bonds (QZABs), and clean renewable energy bonds (CREBs). However, any tax credit bonds issued as directpay bonds before January 1, 2018, will be eligible to receive interest subsidy payments.

On a more positive note, private activity bonds (PABs) were left unchanged when the final tax reform bill was signed. The initial House version eliminated the tax exemption for PABs, a move – as with the other finance changes – that took many in the public issuer community by surprise, especially since PABs are used for projects that provide critical needs like affordable housing or airport improvements.

of 35 percent has been dropped to a flat 21 percent. Governmental issuers that have private placement or bank loan debt are urged to check their loan documents. Many issuers may have clauses (formulas) in their bank loan documents that result in a lower corporate tax rate, simultaneously increasing the interest rate on the bank loan or private placement of the issuer. This clause could result in higher debt service or other payments, possibly effective as soon as January 1, 2018, when the tax reform legislation was fully implemented.

CONCLUSIONS The Federal Liaison Center kept GFOA members informed during the development of HR 1, and we look forward to doing the same regarding both expected and unexpected outcomes of the bill’s passage. In addition, a comprehensive review of GFOA public policies is underway – please stay tuned as we advance through this new year and new tax code together.

EMILY S. BROCK is director of the GFOA’s Federal Laision Center in Washington, D.C.

But even with the preservation of PABs, how the tax law changes in total will affect state and local ability to finance infrastructure investments remains somewhat uncertain. At the time of this writing, the White House was still several weeks away from releasing its highly touted infrastructure plan. Preliminary details of the proposal suggest one component being at least $200 billion in federal spending that will be provided over the next 10 years. This funding however, will be used to attract and encourage at least an additional $800 billion (estimated) in financing from state and local governments along with private partnerships. The other proposal components are expected to focus on deregulation and streamlining of the federal permit process, both of which are regarded as hindrances to major infrastructure projects.

PUBLIC PENSIONS It was initially feared that the final package would contain changes to the tax treatment of employee pension contributions. The House draft included a “clarification” that raised concern among public pension plans. It was a provision on the unrelated business income tax (UBIT) treatment of entities treated as exempt from taxation under section 501(a). The language sought to clarify that all entities exempt from tax under section 501(a), notwithstanding the entity’s exemption under any other provision of the code, would be subject to UBIT rules. But after pushback from a number of public pension plans, the provision was ultimately removed. On the corporate side, the current corporate maximum rate 30

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SD Local Transportation Assistance Program 2017 Training By Greg Vavra, Program Manager, SDLTAP (SDSU)

During 2017, the South Dakota Local Transportation Assistance Program (SDLTAP) conducted 59 training sessions with 4,809 participants for a total of 14,351 participation hours. The training Ltap provides fall into five categories that include roadway safety, worker safety, work zone safety, infrastructure management and workforce development.

A large share of local roads in South Dakota are gravel and as a result the gravel maintenance training is one of the more popular trainings offered. The gravel maintenance training can range from one hour to a full day and ranging from a classroom to on the road. Some of the material covered in this class include, best practices for maintenance, grading techniques, stabilization, special situations, material, and much more. New for 2018 we are rolling out an updated training on pavement maintenance. This course will cover why we do pavement maintenance, pavement maintenance best practices, chip sealing, otta sealing, crack sealing, crack leveling, and patching. We are continually updating the training we provide to meet the needs of our customers. The training is not limited to just asphalt and gravel though. Some of the other training provided include, culvert/small structure installation and maintenance, traffic sign installation, work zone signing, and worker safety. These activities range from technical classroom training to practical, hands-on training. The type of instruction varies to accommodate crew-level personnel, managers, engineers and elected officials.

A great resource we have available to all of us in South Dakota is the TLN (Transportation Learning Network). The TLN is continually being updated with new training. There is a ton of great information previously recorded that can be watched at any time, also there are self-paced learning modules available to work through at your own pace. You do need a username and password and it may be intimidating at first navigating through the website. If you need help getting signed up and becoming familiar with the TLN please let us help.

As you can see from the chart the majority of our training is geared towards Local entities. Counties continue to be a large portion of the technical assistance request. We are seeing an increase in requests from Municipalities and Townships. Our Mission first and foremost is to provide our services to the local entities. MAY 2018 2017

By Shane Kavanagh

Monitoring Financial Decisions

This article is part of an on-going series about financial sustainability framework. You can learn more about the framework at www.gfoa.org/financialsustainability.

Municipal financial sustainability depends on everyone, in every department, following the same rules and guidelines, such as financial policies and budgeted spending limitations. But it doesn’t always work that way; there are always temptations to break the rules to gain an advantage. Research shows that people are more prone to dishonest and self-interested behavior when they feel that they’re out of sight, and their reputations aren’t on the line. For example, in one experiment, test-takers cheated more when the lights were dimmed1 and less when there was a cartoon image of an eye nearby.2 Hence, to minimize any temptation to break rules, governments should create conditions where decision makers feel that their actions will be closely watched.

Unfortunately, creating a feeling of internal transparency in government finance isn’t as simple as installing stronger light bulbs or eye-themed art on the walls. Local governments must develop a capacity to monitor their financial decisions and the impact of those decisions.

This article examines the systems created by the City of Tempe, Arizona, along three dimensions: the financial big picture, the operating budget details, and the details of the capital budget.

THE BIG PICTURE OF TEMPE’S FINANCES It’s easy for public finance discussions to get bogged down in details, but to understand if the organization is truly financially sustainable, a holistic, big-picture perspective is needed. At the same time, public finances are complex, and the jargon used in managing the details can prevent some public officials from understanding what it means to be financially sustainable, much less monitor it.

Understanding and monitoring the big picture demands shared, mutually understandable terminology and a shared concept of what financial sustainability looks like.

In Tempe, the big picture starts with the city’s reserve policy, which calls for maintaining unreserved general fund balances equal to between 20 and 30 percent of general fund revenues, and to project an unreserved fund balance within those same boundaries over a five-year forecast period.

This is a formal policy adopted by Tempe’s city council. The target range was arrived at via negotiation among public officials. Other cities set their own reserve targets 32

by considering their risks (e.g., economic dislocation, extreme events) and sizing the reserve accordingly.3

THE GOLDEN CONE OF PROSPERITY In 2009, city policy called for an unassigned fund balance equal to 25 percent of general fund revenues. However, the city had maintained fund balances of more than 30 percent, which caused some to question why the city wasn’t in alignment with the policy and if the city had too much fund balance.

The council and staff agreed to change the goal for unassigned fund balance to between 20 and 30 percent of revenue, a range that would provide more management discretion. They also agreed to bring the fund balance into this new target range. To ensure an orderly transition, the new targets and fund balance level would be phased in over several years.

The staff developed a presentation of the city’s revenue forecast and called it the “Golden Cone of Prosperity.” Exhibit 1 shows the presentation, with the yellow cone representing how the range of desired fund balance widens over the forecast horizon. The black line represents the actual fund balance gradually entering the cone.

The Golden Cone of Prosperity’s design and name made it memorable. As of 2017, Tempe staff still present the Golden Cone twice a year to help public officials understand the big picture and where Tempe’s balance fund stands – a testament to the communicative power of the Golden Cone. Staff members are transparent about the assumptions behind the forecasts and strive to be as objective as possible in their forecast, which they believe has been crucial to the credibility of the presentation.

The general fund reserve policy and the long-range forecast are also part of Tempe’s “Long-Range Financial Capacity Study.” The study, which provides a comprehensive review of the city’s long-term financial position, is reviewed by the city council and staff before the annual budget process, providing big-picture context for budget decision making.

Another crucial part of the big picture in Tempe is its city council’s five strategic priorities, which include “Financial Stability and Vitality.” Elevating financial sustainability to the level of a city council goal encourages public officials to remain mindful about being good stewards of the city’s financial future. The city has developed iconography for the five strategic priorities to visually evoke the underlying ideals in reports and presentations. Finally, each of the strategic priorities has associated performance measures. For example, one of the measures

SOUTH DAKOTA MUNICIPALITIES

for “Financial Sustainability and Vitality” is remaining within the city’s general fund reserve target range.

permanent budget to insulate themselves from future competition. Attempts to game the system can arise, such as obtaining funds for a special one-time project one year, then keeping the budget in successive years. Expenditures can increase to unsustainable levels. At worst, some of these expenditures may no longer be relevant to the community’s needs.

THE DETAILS OF THE OPERATING BUDGET While an understanding of the big picture is essential, the operating budget is where many decisions are made. These decisions are not made in isolation. If one person breaks the rules to gain an advantage, others might do the same. Tempe leaders have structured their process to create an Tempe avoids these problems by dividing budgets into even playing field, where everyone “base budget” and “supplementals.” knows the rules and all decision The base budget forms the majority of making is transparent. That starts a department’s funding and usually Understanding and monitoring with basic departmental budget remains the same year to year. the big picture demands allocation. Supplementals are any additional terminology that all parties funding sought by a department. For can understand and a Like many cities, Tempe’s budget example, a special one-time project process is largely incremental. Next would be considered supplemental shared concept of what year’s budget is similar to that of the and would be removed from a financial sustainability prior year, with changes made around department’s budget the following looks like. the margins. In a typical incremental year. budget process, revenue increases are used to expand departmental Supplementals could include a budgets. Departments seek to capture some part of this service enhancement the department hopes will eventually become part of the base budget. For example, the fire expanded revenue, and once they have it, those funds become part of their permanent budget, funded in department might request a supplement to pilot-test a successive years. “low-acuity response team,” which is a less intensive, less expensive response team that might be more appropriate An incremental system can encourage unhealthy for many of the medical calls the department receives. competition for resources among departments as they All supplemental requests are reviewed annually by the city’s management team, which includes department scramble to capture funds and build them into their heads, and are scored according to criteria that include: MAY 2018 2017

• • •

Advancing a city council strategic priority. Addressing a pressing safety or health concern. Generating future cost savings.

This way, each department sees which supplementals are funded and why, counteracting any perceptions that a department is employing less than forthright means of securing funding.

Building the budget involves allocating costs from internal services to operating departments. The credibility of the rules governing the budget process could be reduced if the allocation method is perceived as unfair and operating departments believe that they are unjustifiably carrying the costs of internal service departments.

Tempe allocates charges based on reasonable indicators of a department’s actual use of services. For example, the motor pool tracks time and expenses for servicing each department’s vehicles, and departments are charged accordingly. Worker’s compensation insurance is charged based on a department’s claims experience. Information technology is charged based on a department’s hardware and software usage. These transparent metrics allow departments to easily understand the basis for the charges. Tempe also holds employee forums that allow workers to ask questions about the budget. The forums help employees grasp the forces that affect budget decisions, including salaries. A leadership development program offers workshops to employees who want a deeper understanding of the budget, beyond the forums.

FIRM BUDGETARY CONTROLS Once the budget is adopted, Tempe tightly controls against the budget amount. Each department’s budget is divided into two parts for the purposes of control: the personnel budget, and everything else. These controls are built into the city’s financial management information system so departments are automatically prevented from exceeding their budgets.

Despite these controls, the city could encounter trouble if a department spends its entire budget too soon. To counter this, Tempe produces quarterly reports to monitor performance and identify where spending (or revenue) threatens to deviate from the annual forecast.

This approach creates a common and easily understood standard for evaluating city expenditures, as compared to the budget throughout the year. The report is given to the

city council and city management team and made available to the pubic online.

Negative ratings can generate a lot of interest, so the detailed reports are important for answering questions. In some cases, negative variations are result of underperformance, but in other cases they are the result of bookkeeping idiosyncrasies (e.g., delayed revenue). Staff members, prepared to discuss both cases, preserve the credibility of the quarterly review.

Tempe leaders have structured their process to create an even playing field, where everyone knows the rules and all decision making is transparent.

The standard for where a department or revenue should stand, relative to its budget, is determined by historical patterns. For example, a department that provides the same level of service all year should spend about 25 percent of its budget each quarter. Revenue with significant seasonal variation, like sales taxes over Christmas shopping season, might be monitored against standards that anticipate this variation. 34

Tempe classifies the performance of major revenues and department expenditures against their historical performance with color-coded variance categories. “Positive” (green) signifies being within 2 percent of goals, or better. “Watch” (yellow) is underperformance of 2 to 5 percent. “Negative” is underperformance of more than 5 percent. Finance staff members produce a summary like the one shown in Exhibit 2. A half-page detailed analysis is provided for each revenue and department, showing the numbers behind the color ratings with short explanation of the situation.

While quarterly reporting has proven sufficient for most revenues and expenditures, there is one exception: sales tax, which demands more attention due to volume and volatility. Tempe produces monthly sales tax reports that compare current sales tax performance to previous years, month-by-month. The report breaks down performance by segments of sales tax producers. The city also makes detailed spending information on each department available, but this is limited to the city’s intranet and isn’t published as a report. Few Tempe public officials are interested in the detailed departmental spending records, but the information is available if it is needed. CAPITAL PLANNING

SOUTH DAKOTA MUNICIPALITIES

Tempe has a five-year capital improvement plan. The first year becomes the capital budget. Several policies maintain the sustainability of the capital plan, most notably policies that limit the maximum debt the city will incur.

Tempe uses a scoring system to decide which projects to green light, with criteria that address issues such as whether a project preserves or expands Tempe’s existing capital stock, and how a project aligns with the city council’s strategic priorities. This system ensures that everyone is judged by similar criteria, and everyone knows what those criteria are.

The color-coded classification system shows how projects fare in the evaluation: • Green means it will go forward. • Yellow means maybe, depending on funding availability. • Red means no go.

The chart below shows how Tempe would use general obligation bond funding over five years. Specifically, it shows the extent to which a project promotes asset preservation versus system expansion, and whether a project is immediately necessary for public health and safety, or if it is discretionary. The bubble size corresponds to the project cost, and users can mouse over a bubble to learn more detail. (See Exhibit 3.) For example, the $14.6 million yellow bubble on the left represents a public safety training facility.

CONCLUSIONS The City of Tempe illustrates how a local government can create a system to monitor the process of financial decision making, and the outcomes of those decisions. For example, the criteria and ranking system used to evaluate budget supplements and capital projects promote a sense of fairness in the decision-making process. The Golden Cone of Prosperity and the quarterly financial reports show how city agencies operate within the agreed-upon boundaries, both in the big picture and in the details. Staying within boundaries is a decision-making outcome that is essential for financial sustainability.

Creating such a monitoring system in a local government encourages everyone involved with financial decision making to operate within their budget, and it helps build trust that their government colleagues are doing the same. MAY 2018 2017

Otherwise, some participants may feel encouraged to seek advantages for themselves and their constituencies. Other departments may start trying to complete, eventually leading to financial distress when the boundaries of financial sustainability are no longer respected.

Finally, Tempe’s experience illustrates that a monitoring system doesn’t have to be labor-intensive or overbearing. For example, the Golden Cone of Prosperity is s i m p l e , straightforward, and used year after year. Budget controls are automated by the city’s financial management information system. The quarterly report color-coding system encourages departments to self-monitor — no one wants to explain a red score to the city council.

If some aspect of monitoring has proven too burdensome, Tempe has modified or discontinued it. The city has also looked for improvements such as building an electronic dashboard of performance measures for the city council’s strategic priorities and better articulating the degree of uncertainty in its forecasts. This shows that monitoring is an evolving activity where government finance officers can balance the cost of the monitoring system against the benefit if produces while encouraging financial sustainable decision making.

Notes 1 Zhong, Chen-Bo, Vanessa Bohns, and Francesca Gino, “Good Lamps Are the Best Police: Darkness Increases Dishonesty and Self-Interested Behavior,” Psychological Science 21, 2010 2 Shariff, Azim, and Ara Norenzayan, “God Is Watching You: Priming God Concepts Increases Prosocial Behavior in an Anonymous Economic Game,” Psychological Science 18, 2007. 3 Shayne Kavanagh, “A Risk-Based Analysis of General Fund Reserve Requirements: A Case Study of Colorado Springs,” Government Finance Officers Association, 2013. SHAYNE KAVANAGH is the senior manager of research for GFOA.

U.S. Attorney Announces Indictment of Illinois Woman for Selling Heroin Resulting in Overdose Death

United States Attorney Ron Parsons announced that a Rockford, Illinois, woman has been indicted with Distribution of Heroin Resulting in Death in the District of South Dakota as part of a concerted national effort by the U.S. Department of Justice, working closely with state and local law enforcement, to combat opioids by prosecuting drug dealers to hold them accountable for the deaths and serious injuries of overdose victims. Under federal law, anyone who illegally provides a controlled substance to another person who then overdoses from using that substance is subject to a mandatory minimum sentence of at least twenty years in federal prison.

Earlier this month, Stephanie Broecker, age 26, was indicted by a federal grand jury in Sioux Falls for selling the heroin that led to the death of a 30-year-old man in Miner County, South Dakota. The man, identified as K.P. in court documents, was found dead from an apparent heroin overdose at a residence in rural Miner County on November 19, 2017. Broecker was located and arrested in Illinois. She appeared before a federal magistrate judge in

the Northern District of Illinois on April 10, 2018, and is currently in the custody of the U.S. Marshals awaiting transfer to South Dakota to face the federal charges. If convicted, Broecker faces a minimum of twenty years and a maximum of life in prison.

“It is a senseless tragedy that we have lost another life because of illegal drugs,” said U.S. Attorney Parsons. “The opioid epidemic has inflicted an unprecedented toll of addiction, suffering and death on communities throughout our nation, and South Dakota has not been untouched. By holding drug dealers directly accountable for the devastation they cause, we help bring some measure of justice to their victim’s loved ones and send a powerful message that these crimes will not be tolerated.” The United States currently faces the deadliest drug crisis in history. In 2016, approximately 64,000 Americans – the equivalent of almost one-third of the population of Sioux Falls – lost their lives to drug overdoses, the fastest increase and highest drug death toll in American history. For Americans under the age of 50, drug overdose is now

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the leading cause of death. This plague is being driven primarily by opioids – prescription painkillers, heroin, and synthetic drugs like fentanyl, which is 50 times more potent than heroin. Ingesting even a small amount of fentanyl can result in death.

In 2016, 67 South Dakotans died of drug overdoses, more than half of which were classified as opioid poisoning. In 2017, 10 people died from opiate-related overdoses in Minnehaha County alone and it is on track to exceed that number this year. There have been at least three heroin or fentanyl overdose deaths in Sioux Falls in the past month. Attorney General Jeff Sessions has directed all United States Attorneys to use every available tool to combat this deadly epidemic. The United States Attorney’s Office is committed to this mission and actively working with state, local, and tribal law enforcement to prevent and combat all drug-related deaths in South Dakota. As part of that effort, our District has designated an Assistant United States Attorney to serve as the Opioid Coordinator to implement our strategy in combatting opioids, with a strong focus on prosecuting cases involving prescription opioids, heroin and fentanyl.

Over the past several months, federal prosecutors have been meeting and working with law enforcement agencies

across the state to help investigate incidents of overdose, trace the source of the drugs up the chain of distribution, and bring either federal or state charges against those responsible for selling or providing the drugs.

Broecker is the most recent individual to be indicted on federal charges in South Dakota since this initiative began. The United States Attorney’s Office is working closely with the South Dakota Division of Criminal Investigation, the Miner County Sheriff’s Office, the Minnehaha County Coroner’s Office, and the United States Postal Inspection Service in prosecuting this case. Many more such investigations are in progress across the state.

“Every overdose should be considered a crime scene,” said U.S. Attorney Parsons. “Dealers or anyone else who illegally diverts or provides drugs to another should know that any time there is an overdose, we are going to come looking for you. You will be arrested, you will be charged, and you will be held accountable.”

On Wednesday of this week, U.S. Attorney Parsons will be appearing at the joint conference of the South Dakota Police Chiefs’ Association and South Dakota Sheriffs’ Association in Deadwood to discuss coordinated strategies to combat this drug epidemic. “Our state, local, and tribal law enforcement partners do a tremendous job in investigating these crimes,” he said. “My orders are to do everything we can to support them at the federal level and provide additional tools for ensuring that these criminals who are poisoning our communities are stopped.”

The charges and allegations contained in an indictment are merely accusations and defendants are considered innocent unless and until proven guilty.

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MAY 2018

Risk-Sharing Spring/Summer Safety Checklist

Spring has finally arrived, and everyone is rapidly gearing up for another busy season at work and home. Along with warm weather comes work zones, special events and seasonal employees that all require extra safety attention. During these busy times, don’t forget the importance of safety meetings. Safety should be a value for your employees, so make it a priority even during the busiest of times.

Here are some safety issues to look out for this spring and summer. Safety Orientation for Seasonal Employees

For many seasonal employees, this is their first “real” job. Some are possibly going to be returning for the second or third summer. Others are going to be retirees looking to occupy their time for a few hours each week. Take the time to make sure that each is going to be successful in their assigned tasks, but more importantly that they are safe while performing them. Each year several seasonal employees are injured on the job.

Start seasonal employees out right by providing them with safety orientation training. The SDPAA and SDML WC Fund offer free online training courses. Check out the “Safety Awareness for Seasonal Employees” course. To access this service, go to either www.sdmlwcfund.com or www.sdpaaonline.org and click on the “Safety & Loss Control” tab at the top of the page and follow the instructions.

Employees need to know how to safely perform each of the job tasks they are assigned. Additionally, make sure that they are told what personal protective equipment (PPE) they are required to wear and how to properly use it. Seasonal employees, both new and returning, should be provided with a copy of your written safety rules, and be allowed time to read them and ask questions. They should also sign a statement stating that they have done this. The rules may be the same as last year, but that was a year ago. Don’t count on them remembering everything. Supervision of Employees

Written rules and safety orientation are not always enough to ensure that employees will work safely. It is equally 38

important that supervisors take the time to observe employees at work. While performing safety audits, I have observed employees taking short cuts by not wearing the proper PPE or not following acceptable safe work practices. If they cut corners today and nothing happens, you can almost bet that they will repeat the unsafe act in the future. Often new or inexperienced employees are reluctant to ask for assistance because they do not want others to think that they can’t handle the job. One of the biggest safety dangers for experienced employees is complacency. As a supervisor, don’t wait for something bad to happen, work with and observe employees to make sure they are doing the job safely. Also, don’t be afraid to compliment employees when they are performing tasks safely. A little praise often goes a long way. Safety/Toolbox Meetings

Most supervisors have the best of intentions when it comes to safety meetings. The problem is time or more often, the lack of it. It is difficult to squeeze in full safety meetings when everyone is busy. So, try a “tailgate” or “toolbox” meeting during those busy times. These meetings are designed to last only a few minutes and are a chance to review the safety basics and the potential liability exposures for the various tasks your employees are about to start. A 10-minute talk today can make a big difference. To assist you, we have developed a series of short safety briefings called “Take Time for Safety” which is available to SDPAA and SDML WC Fund members at no charge. The series includes 37 different safety topics. Online Streaming Videos

Members of the SDML Workers’ Compensation Fund now have free access to more than 1,000 safety videos through a streaming agreement with Aurora Pictures. The videos in the library can be sorted by video length. To access this service, go to www.sdmlwcfund.com and click on the “Safety & Loss Control” tab at the top of the page and follow the instructions. Work Zone Safety

In 2016, work zone fatal crashes increased by 7 percent and the number of workers killed in road construction sites increased by 10 percent from 2015. Your number one priority should be the safety of your employees and the motorists traveling through these zones. The “Manual on Uniform Traffic Control Devices (Part VI)” (MUTCD) clearly defines the proper use and location of signs, cones and barricades for work zones. These are the standards that will be used to determine whether you properly warned motorists in the case of a motor vehicle crash or injury sustained in one of your work zones. The MUTCD also states that employees working in the right-of-way must wear Performance Class 2 or 3 safety apparel that meets ANSI Standards. Too many times we hear the excuse, “we were only going to be working in the area for a short period of time and by the time we set everything up, we could be done.” How far do you think that excuse will go in Court? Make sure that your crews are following the MUTCD whenever they are working on your streets or roads. SOUTH DAKOTA MUNICIPALITIES

Special Events

Many communities host special events during the summer months. Volunteer groups have probably been meeting for some time looking for ways to entertain the hundreds or maybe even thousands of visitors coming to your community. As great as this is, these events will increase your potential for liability. If you have not already done so, develop a special events checklist to ensure that these events: • Are properly covered for indemnity; • Are as safe as possible for those in attendance; and • Minimize the potential liability exposures for your entity.

Many of these special events will require that you obtain hold harmless agreements and certificates of insurance, naming your city as an additional insured, from various vendors and participants. The SDPAA has a sample Special Event Packet, a Risk Management Checklist and sample Insurance and Hold Harmless/Indemnification Clauses to assist you with these efforts at www.sdpaaonline.org. Playground Equipment

Each year approximately 70 percent of injuries sustained on playground equipment are the result of falls from the equipment to the surface below. Now is a good time to make sure that there is sufficient cushioning material beneath and around your equipment to protect a child from a fall. Most cushioning material requires frequent maintenance to make sure that it can still provide the proper cushioning protection to the users of your equipment. Adequate fall zones also need to be maintained around your equipment.

Now is also a good time to conduct a documented inspection of each piece of playground equipment in your parks. Make sure that the equipment is in good condition with no broken or missing pieces. Make sure that you check equipment for wear, loose bolts and potential entanglement, protrusion and entrapment hazards. It is

important to perform these documented inspections throughout the summer months. If you can produce a document stating that you inspected the equipment on a regular basis, there is a much better chance of defending your community in a lawsuit.

The U.S. Consumer Product Safety Commission (CPSC) has developed a very user-friendly publication entitled, “Handbook for Public Playground Safety,” to assist entities with playground safety issues. If you would like a copy, you can download it from the CPSC website at www.cpsc.gov. If you are installing new playground equipment, make sure the equipment meets the CPSC guidelines and the ASTM standards for public playgrounds. Too often groups with good intentions donate or purchase playground equipment that does not meet these guidelines and standards. This can put your community at risk for civil liability if someone is injured on equipment not designed for public playgrounds.

Also, whenever you build a new playground, install new equipment or alter an existing playground, you now must meet the ADA standards. Your playground equipment vendor can assist you to make sure that your entity is in compliance with the ADA standards for public playgrounds.

There are many more areas that we could have touched on in this article. Our goal is to assist you in making the workplace as safe as possible for your employees and at the same time help you reduce the potential liability exposures for your entity. For further assistance please feel free to contact us at (888) 313-0839. Have a happy and safe spring and summer. Doug Kirkus Loss Control Consultant South Dakota Public Assurance Alliance SDML Workers’ Compensation Fund dkirkus@safety-benefits.com

inspiring

MAY 2018 2017

Washington Report: By Rep. Kristi Noem

When you sent in your 2017 taxes, you filed your last return under the old tax code. Because of the historic tax cuts I helped negotiate with President Trump, next year’s bill will be significantly lower for many. In fact, the average South Dakota family of four is projected to save more than $2,400.

For me, the bottom line has always been that you work hard for your money and the federal government ought to respect that. It’s because of this foundational principle that I pushed, as one of only five House Republicans on the final negotiating team, for lower tax rates and to double the standard deduction. It’s also why I fought beside Ivanka Trump to double the Child Tax Credit and maintain the Child Care Credit. We also eliminated the marriage penalty and won key provisions for farmers, ranchers, and South Dakota job creators.

But until a person punches in the numbers, it can be difficult to conceptualize what these changes really mean. Rather than waiting for Tax Day 2019, I wanted to share a few examples of what you can expect. Let’s look at Jim and Kelsie. Both are teachers, making $45,600 each, which is about average in South Dakota. The couple has two children. Under previous law, the family would owe $6,288. Because their tax rate fell, their standard deduction was doubled, and their Child Tax Credit went from $1,000 per child to $2,000 per child, Jim and Kelsie will now owe $3,683 – a $2,605 savings!

Tax Reform: Making Taxes Less Taxing Let’s look at another example. Liz has been working in marketing for seven years. She makes around $54,000, and doesn’t have any children. Because of the historic tax cuts, Liz will get to keep an extra $100 a month from her paycheck, helping her save for a much-needed new car.

For many, the benefit on their tax returns is only part of it. Millions across the country have received bonuses, pay raises, or better benefits. Many companies – including major employers like Walmart – have increased their minimum wages. We’re seeing new companies pop up, energy costs are going down, and people are feeling more confident about the direction our country is headed in.

At the end of the day, around 90 percent of Americans will see an increase in their take-home pay because of the tax cuts. It was the honor of a lifetime to work with President Trump to negotiate this deal and help deliver on his agenda to make taxes just a little less taxing on South Dakota families.

State Surplus Heavy Equipment for Sale

The State of South Dakota will be offering a ‘PreSale’ opportunity of equipment to City, County, Township and Tribal Governments from June 14 through July 6, 2018.

After the presale has concluded, the equipment will no longer be available for purchase until public auction week: September 10-14, 2018. No exceptions. NOTE: Be certain to check availability date of equipment.

1. PREREGISTRATION to the site is required. (You will only do this once). A login ID and password will be required for the ability to purchase from the site. If you haven’t registered, visit www.sdsurplusproperty.com and click on “Registration.” 2. SIGN UP for email notifications throughout the year for surplus information from SD Property Management at www.sdsurplusproperty.com.

Please contact the SD Property Management office with any questions:

SD Property Management Lennis Axdahl, Manager 1320 E. Sioux Ave., Pierre, SD 57501 605-773-4935 or email: surplus.property@state.sd.us 40

SOUTH DAKOTA MUNICIPALITIES

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JUNE Hometown Happenings

May 25 - September 30 Legends in Light® Laser Light Show at Crazy Horse Memorial Crazy Horse May 25 - September 30 Mount Rushmore Evening Lighting Ceremony Keystone

Fly In Family Fun Day Hot Springs Kids’ Carnival Rapid City

Casey Tibbs Match of Champions Fort Pierre

Annual Spring Open House at Wilde Prairie Winery June 3 - August 11 50th Annual Red Cloud Indian Art Show Brandon Pine Ridge June 3 - 9 Ride Across South Dakota (RASDAK) June 1 - 2 Rapid City South Dakota BBQ Championships Huron June 3 Strawbale Winery Sangria Sundays June 1 - 3 Renner Fort Sisseton Historical Festival Lake City Dedication Anniversaries Annual Black Hills Quilt Show & Sale Crazy Horse Rapid City Deadwood Mickelson Trail Marathon Deadwood Wheel Jam Huron June 5 Trolley on the Trail Lake Andes Fish Days Lead Lake Andes June 2 - 3 Spring Volksmarch at Crazy Horse Memorial Crazy Horse Cinderella Rapid City

June 7 Summer Porch at Strawbale Winery Renner Main Street Square Concert Series Rapid City 1880 Train Old West Shootout Hill City

June 2 Dairy Fest Brookings

June 7 - 10 South Dakota Shakespeare Festival Vermillion

June 8 - 10 Hills & Valley Riding Club Annual Trail Ride Sisseton June 8 - 9 Family Fun Weekend Aberdeen

June 8 - 17 “Tokens of Affection” Custer

June 8 Downtown Friday Nights Spearfish

June 9 Gold Rush Gravel Grinder Spearfish Bird Watching Hike Sioux Falls

Luce Cabin Pioneer Day Madison Find Your Park Festival Rapid City

Sioux Falls Festival of Cultures Sioux Falls June 9 - 10 Siouxland Renaissance Festival Sioux Falls

Mount Rushmore Rodeo at Palmer Gulch Hill City

CIVIL ENGINEERING & LAND L SURVEYING SERVICES

infrastructure noun in·fra·struc·ture the underlying foundation, framework and structures tha at are needed for a country, region, or organization to function properly.

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SOUTH DAKOTA MUNICIPALITIES

Zac Brown Band Sioux Falls

June 10 Strawbale Winery Sangria Sundays Renner June 14 - 17 Hartford Jamboree Days Hartford

June 14 Summer Porch at Strawbale Winery Renner Main Street Square Concert Series Rapid City 1880 Train Old West Shootout Hill City

June 21 Summer Porch at Strawbale Winery Renner

Brookings Kite & Bike Festival Brookings

1880 Train Old West Shootout Hill City

Mt. Rushmore Rodeo at Palmer Gulch Hill City

Main Street Square Concert Series Rapid City

June 21 - 23 Crystal Springs Rodeo Clear Lake

June 22 - 24 Annual Main Street Arts & Crafts Festival Hot Springs

Scavenger’s Journey Murdo

June 24 Strawbale Winery Sangria Sundays Renner Prairie Village Variety Show Madison

June 26 June Night Blast/Ruth’s Night Blast Crazy Horse June 28 Summer Porch at Strawbale Winery Renner

Submit your event!

Czech Days Tabor

Square Concert Want to submitMain an Street in-state event for Series the Black Hills Bluegrass Festival Rapid City Department of Tourism’s Calendar of Events on Sturgis www.travelsouthdakota.com? Visit sdvisit.com/ 1880 Train Old West Shootout programs/coop/events/index.asp for details. June 22 Hill City Midsommar at Dalesburg Vermillion June 29 - July 1 Sisseton Wahpeton Oyate Annual Wacipi Downtown Friday Nights Agency Village Spearfish June 29 Sunset Zoofari: A Taste of Culture Downtown Friday Nights Watertown Spearfish

June 16 - 17 Aberdeen Arts in the Park Aberdeen

June 22 - July 8 “The 25th Annual Putnam County Spelling Bee” Custer

June 15 - 17 Black Hills Fat Tire Festival Rapid City

Gift from Mother Earth Art Show Crazy Horse June 15 - 16 Wild Bill Days Deadwood

June 15 Downtown Friday Nights: Spearfish

South Dakota Peach Festival Sioux Falls

June 16 Vinegar Festival Roslyn

June 17 Strawbale Winery Sangria Sundays Renner

Sugarland Rapid City

June 22 - 23 Oahe Days Arts & Music Festival Pierre

605 Summer Classic Beer & Music Festival Sioux Falls

June 23 Family Zoofari: Exploring Cultures and Critters Annual Island Park All Vehicle Show-N- Watertown Shine Black Hills Opry with Aces & Eights Milltown Lead Father’s Day Fiesta June 23 - 24 Watertown Sculpture in the Hills Hill City June 20 -24 Sturgis Camaro Rally Sturgis MAY 2018 2017

June 30 - July 1 Archeology Awareness Days Mitchell The Great Outdoor Festival Pierre

June 30 - July 4 99th Annual Black Hills Roundup Belle Fourche For details on each event visit www.travelsouthdakota.com.

Submit your event!

Want to submit an in-state event for the Department of Tourism’s Calendar of Events? Visit www.travelsouthdakota.com

American Council of Engineering Companies of South Dakota Members Engineering for a better South Dakota since 1956 VISIT US! www.acecsd.org

CLASSIFIEDS

CLASSIFIED ADS POLICY: Member municipalities receive free insertions and free postings on the League website. Non-member advertisers are billed $50 per insertion. All ads are subject to editing if necessary. The next deadline is May 11 for the June 2018 issue. Email ads to sara@sdmunicipalleague.org or fax to 605-224-8655. Visit www.sdmunicipalleague.org for more classifieds.

CITY ATTORNEY: Spearfish, SD - The City of Spearfish is seeking a full-time City Attorney. This position will act as Chief Legal Officer to the Mayor, City Council, City Administrator, and City staff to provide them with legal advice and guidance in all areas, legal and otherwise, pertaining to all aspects of City government, ordinances, resolutions, contracts, agreements, policy directives, and day to day City operations. Graduation from an accredited school of law with Juris Doctor Degree required. Four (4) years’ experience of a responsible nature in the practice of law with considerable experience involving municipalities, trying court or jury cases, preparing and reviewing contracts, pleadings, and laws or ordinances preferred; or any such combination of education/experience as may be acceptable to the hiring authority. Admission to practice law in federal courts and in South Dakota state courts required. Possession of a valid driver’s license and clean driving history required. Interested persons must submit City application, cover letter, resume and salary requirements to the Human Resource Office, 625 Fifth Street, Spearfish, SD 57783 or to jodi.friedel@cityofspearfish.com. To view an entire position description please visit the City’s web page at www.cityofspearfish.com. Position open until filled. EOE.

CITY ENGINEER: Belle Fourche, SD - The City of Belle Fourche is looking for a full-time City Engineer. This position is appointed by the Mayor and confirmed by City Council. Compensation depends on experience. Excellent benefits package. Bachelor’s degree from a four-year college or university and two years related experience or combination equivalent of training/experience as deemed acceptable by Mayor and Council or Engineer-in-training with certification per recommendation. This senior-level position is responsible for all duties undertaken by the Engineering, Planning and Zoning and Building Inspection departments and in assisting the other city departments in maintaining and improving the City’s building and infrastructure. City-owned infrastructure includes: Municipal Airport, Regional Landfill, Area Community Center; city-owned and operated water, sewer, street and storm sewer systems; and other buildings, facilities and infrastructure. A full job description, application form and benefits listing are located at our website www.bellefourche.org or at Belle Fourche, SD 57717. Applications accepted until position is filled.

ELECTRICAL APPRENTICE/MAINTENANCE: McLaughlin, SD - The City of McLaughlin will be accepting applications for an Electrical Apprentice/Maintenance employee. This individual will assists electrical lineman in constructing, maintaining and preparing power lines. Applicant would have to work to complete the Utilities Apprenticeship program. Applicant would also perform other duties as assigned working in water, sewer, streets, garbage and park departments. Benefits include vacation, sick leave, personal leave and state retirement. For a detailed job description contact the City of McLaughlin, 46

Box 169, McLaughlin, SD 57642, 605-823-4428, or by email at mclughsd@heartlandpower.org. Open until filled. EOE.

ELECTRICAL SUPERINTENDENT: Plankinton, SD The City of Plankinton is seeking an Electrical Superintendent to manage & maintain the municipal electric system. Candidates for this position must have successfully completed an approved Electrical Line Worker program and have Journeyman experience. This position requires a strong working knowledge of a municipal electric system, departmental budgeting and a vision for long range electrical planning. Applicants must be proficient with computers, including Microsoft, mapping and AMI systems. The Electrical Superintendent reports directly to the Mayor. Candidates must possess Class A Driver’s license and are subject to random drug and alcohol testing. Salary depends on experience and qualifications. The city also offers a competitive benefits package. To apply, submit a cover letter, resume, salary history and three work-related references to Jeanette Smith, Finance Officer, City of Plankinton, PO Box 517, Plankinton, SD 57368 or by email at finance@plankinton.com. For more information or questions related to this position contact the above individual at 605942-7767. Position open until filled. EOE.

ELECTRICAL SUPERINTENDENT: Winner, SD The City of Winner is seeking an Electrical Superintendent. This position is responsible for planning, coordinating, and managing the city’s electrical transmission and distribution system. Coordinates, supervises, and assists with activities involved in the maintenance and repair of underground and above ground cables, transformers, switches and substations; ensures that assigned personnel adhere to safety and other codes and regulations. Oversees the overall construction, maintenance, inspection, alteration, and repair of the distribution system, including determining the type of construction, hardware, and equipment to be used for each job. Recommends to the Public Works Director and Council personnel committee such department personnel needed to operate the department. Oversees training, evaluates and disciplines employees. Prepares the annual department budget request and submits budget to the Public Works Director by the required deadline. Works with the City Electrical Engineer consultant to develop the capital improvement program for the department. Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the department in order to direct and coordinate work within the department, usually interpreted to require three to five years of related experience. Must possess a Class A CDL Drivers license and be subject to DOT alcohol and drug testing. City of Winner offers a competitive benefits package and wages range from starting salary of $85,000 annually depending on experience. To apply, please submit a cover letter, resume, work and salary history and three work related references to Rhonda Augspurger, Finance Officer. Electronic: cityofwinner@gwtc.net or mail: City of Winner, PO Box 691, Winner, SD 57580.

POLICE OFFICER: Huron, SD - The City of Huron is seeking a full-time Police Officer. This individual will be responsible for enforcing the law through ongoing police work in the City. Work varies, exercising judgment within well established procedures and standards. Certified officers are preferred, but not mandatory - will train. Salary $20.79 - $26.74/hour DOQ. Benefits package SOUTH DAKOTA MUNICIPALITIES

including Health Insurance, Term Life, Retirement, and Vacation/Sick Leave. Application packets are available online at www.huronsd.com or at the City Finance Office, 239 Wisconsin Ave SW. Open until filled. EOE.

PUBLIC WORKS SUPERINTENDENT: Britton, SD A degree in civil engineering, public administration or closely related operations. Perform complex supervisory, administrative and professional working planning, organizing, directing, and supervising the Public Works Department, including environmental, water, sewer, street, traffic control, cemetery, airport, swim pool, parks, rubble site, forestry and code enforcement. Will be required to get the following within 2 years: Minimum CDL Class B w/air brakes, Restricted Use Pesticide license, Commercial Applicators license, Water Distribution Class I, Wastewater Collection Class I, Wastewater Treatment Class I (or Stabilization Pond Class I in lieu of Wastewater Treatment Class I) certifications. Applicant must be dependable, reliable, and friendly and be able to work with others. Must have a lifting capacity of 75 lbs. Full benefit package. For more info visit www.cityofbritton.com public notices. Applications available on web page or at City Hall; City of Britton, PO Box 126, Britton, SD 57430. 605-448-5721. Applications accepted until position is filled. City of Britton is an Equal Opportunity Employer.

WATER/WASTEWATER UTILITY OPERATOR: Wagner, SD - The City of Wagner is looking for a Full Time Water/Wastewater Utility Director. The Water/Wastewater Utility Operator shall be responsible for

the overall maintenance, repair and operations of the City of Wagnerâ€™s water and wastewater. The applicant must have a High School diploma or GED equivalent. Water and Wastewater certification preferred but not required. Full coverage health insurance for employee, South Dakota State Retirement, holiday, vacation and sick leave. Salary depending on qualifications and experience. Applications and job description available at City Finance office or www.cityofwagner.org, PO Box 40, 60 S Main Ave, Wagner, SD 57380. For more information, call 605-3843741. EOE.

FOR SALE: Aberdeen, SD - 42 Musco Sport Field lights with remote ballast, used on baseball facility, sold without bulbs, contact Mark Hoven, Park Superintendent, City of Aberdeen, 605-626-7015.

FOR SALE: Mobridge, SD - Pentair Water, MegaTherm Commercial Pool and Spa Heater, Maximum W.P., Water 160 PSI, Maximum Water Temp 250 degrees, Heating surface 123 square feet, Minimum Relief Valve Cap 123 lbs/hour. Used two seasons. Sold as is. Contact Heather Beck at the City of Mobridge, 605-845-3509. FOR SALE: Quinn, SD - 1976 Ford, F150 pickup with front blade, asking $1,300.00. Please call Gary at 605-5153245. Visit www.sdmunicipalleague.org for more classifieds.

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MAY 2018 2017

May

2018 Events Calendar

9-10

SD Association of Code Enforcement Workshop, Pierre

5-6

Human Resource School, Sioux Falls

13-14

SDML Board of Directors Meeting, Baltic/Sioux Falls

June 6-8 27

TBD

July 12

Finance Officers’ School, Sioux Falls

Municipal Debit/Credit Workshop, Pierre

SD Municipal Attorneys’ Association Meeting, Sioux Falls

Budget Training, Rapid City

Elected Officials Workshop, Pierre

19-20 26

SD Building Officials’ Assoc Meeting, Pierre Budget Training, Sioux Falls

August 22-23

Policy Committee Meetings, Fort Pierre

SDML Board of Directors Meeting, Pierre

October 2-5

SDML Annual Conference, Pierre

7-10

NLC City Summit, Los Angeles, CA

Joint SDML Board Meeting with County Association, Pierre

November December

IT MA M T TEERS. WA ATER. T TER It grows our children hild and a d crops. It develops our cities and co ountry. It powers our o industries and bu usinesses. It cleansses our bodies and th he land. Provid ding water engineering and a related services to help h clients achieve succcess. WAT TER ENGINEERING | CIV VIL ENGINEERING | LAND SERVICES | SURVEY/MAPPING/GIS MUNICIPA AL FINANCIAL SERVIC CES | ASSET MANAGEMENT | INSTR RUMENTA ATION & CONTROLS ELECTRICAL ENGINEERING | STRUCTURAL ENGINEERING | COMMUNIC MMUNICAT TION SERVICES

Advanced Engineering and Environmentall Services, Inc. South Dak kota Offices: Rapid City, Sioux Fa alls, Spearfish

www www.ae2s.com w.ae2s com

SOUTH DAKOTA MUNICIPALITIES

Municipal Calendar S

6 13 20 27

7 14 21 28

May 2018 T W T 1 2 3 8 9 10 15 16 17 22 23 24 29 30 31

F 4 11 18 25

S 5 12 19 26

3 10 17 24

4 11 18 25

June 2018 T W T

5 12 19 26

6 13 20 27

7 14 21 28

F 1 8 15 22 29

S 2 9 16 23 30

May

No later than May 1 – The liquor tax reversion must be made. (SDCL 35-5-22; See Hdbk., sec. 11.600) May 1 – Special assessment installments which are payable under either the Plan One or Plan Two options become delinquent. (SDCL 9-43-109; See Hdbk., sec. 12.160)

First meeting following election – Except as otherwise provided, every officer of the municipality will begin to discharge the duties of the office as soon as the officer has qualified by filing an oath or affirmation of office. The oath must be filed within ten days after the first meeting of the month following the election or appointment. (SDCL 9-14-5; See Hdbk., sec. 5.115)

First meeting following election – Appointed municipal officials are usually appointed. The appointment may be annual, or for an interval determined by the governing body. (SDCL 9-14-3)

First meeting following election – In municipalities having the mayor and common council form of government, the council must elect a president and vice-president for the ensuing year. (SDCL 9-8-7; See Hdbk., sec. 2.520)

First meeting following election – In municipalities governed by a mayor and four commissioners, the board must designate by a majority vote, the following commissioners: Public Safety, Public Works, Utilities, and Finance and Revenue. Commissioners are assigned areas of responsibility under the law. (SDCL 9-9-18 to 9-9-24; See Hdbk., sec. 2.590)

must elect one of their members to serve as mayor for a term of one year. (SDCL 9-10-6; See Hdbk., sec. 2.615) By May 15 – The secretary of revenue shall apportion the money in the local government highway and bridge fund. (SDCL 32-11-35; See Hdbk., sec. 12.255(6))

Tax levy – The governing body of the municipality may impose an excess tax levy with an affirmative two-thirds vote of the governing body on or before July fifteenth of the year prior to the year the taxes are payable. The decision to increase taxes must be published within 10 days of the decision (certain publication size restrictions apply), and may be referred upon a petition signed by at least five percent of the registered voters in the municipality and filed within twenty days of publication of the decision. The referendum election shall be held on or before October first preceding the year the taxes are payable. (SDCL 10-13-36; See Hdbk., sec. 12.170)

Last Monday of May – Memorial Day – State holiday (SDCL 1-5-1) June elections – Follow the Municipal Election Calendar for all election deadlines.

June

June elections – Follow the Municipal Election Calendar for all election deadlines.

Third Tuesday in June – A municipality may combine its election with a school district and hold the election on the third Tuesday in June. (SDCL 9-13-1.1; See Hdbk., sec. 7.050)

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First meeting following election – In municipalities governed by a mayor and two commissioners, the board shall by a resolution adopted by a majority, assign and apportion between the members, all duties that are not assigned to the mayor. (SDCL 9-9-27; See Hdbk., sec. 2.595) First meeting following election – In those municipalities employing a city manager and under the commissioner form of government, at the first regular meeting in the month following the annual election, the commissioners MAY 2018 2017

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First meeting following election – Appointed municipal officials are usually appointed. The appointment may be annual, or for an interval determined by the governing body. (SDCL 9-14-3)

First meeting following election – In municipalities governed by a mayor and two commissioners, the board shall by a resolution adopted by a majority, at the first meeting following the annual election, assign and apportion between the members, all duties that are not assigned to the mayor. (SDCL 9-9-27; See Hdbk., sec. 2.595)

First meeting following election – In those municipalities employing a city manager and under the commissioner form of government, at the first regular meeting in the month following the annual election, the commissioners must elect one of their members to serve as mayor for a term of one year. (SDCL 9-10-6; See Hdbk., sec. 2.615)

municipality and filed within twenty days of publication of the decision. The referendum election shall be held on or before October first preceding the year the taxes are payable. (SDCL 10-13-36; See Hdbk., sec. 12.170)

By June 30 – Applications for renewal of licenses for the sale of malt beverages should be filed before the expiration of June 30. (SDCL 35-4-2.5; See Hdbk., sec. 11.465)

By June 30 – All mechanical or electronic amusement devices must be registered. The secretary of revenue shall distribute the registration fee to the municipality in which the device is located. (SDCL 10-58-3 and 10-58-5; See Hdbk., sec. 12.255(7))

No later than July 1 – Each municipal governing body shall provide to the Department of Public Safety, Division of Emergency Management, information that will enable emergency agencies to reach the members of the municipal governing board and the mayor at any time, day or night. The information necessary shall include home, business, and other personal telephone numbers including any facsimile transmission machines and cellular or mobile telephone numbers; home, business, and other personal addresses; employer’s name and telephone number; and home, business, and other personal email or internet addresses. In addition, each municipal governing body shall provide contact information for the municipal employees responsible for the following functions if the municipality employs a person in such a capacity: City administrator or city manager; Building inspection; Engineering; Electrical; Fire; Police and law enforcement; Public works; Streets and highways; Sewer and waste water; Water; Telephone; Utilities; Emergency services or civil defense; Coroner; and 911 coordinator. (SDCL 33-1511.1; 33-15-11.2; See Hdbk., sec. 9.400) Find the Municipal Calendar for the entire year in the SDML Handbook for Municipal Officials, Directory of SD Municipal Officials, or at www.sdmunicipalleague.org.

SOUTH DAKOTA MUNICIPALITIES

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Engineers

Architects

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sehinc.com • 800.325.2055

SDML 208 Island Drive Ft. Pierre, SD 57532

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