Issuu

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Official Monthly Publication

Member of National League of Cities

www.sdmunicipalleague.org

South Dakota MUNICIPALITIES

Managing Editor: Yvonne A. Taylor

PRESIDENT Debbie Houseman Finance Officer, Lake Andes 1st VICE PRESIDENT Steve Allender Mayor, Rapid City

2nd VICE PRESIDENT Amy Leon City Manager, Yankton

TRUSTEES Fay Bueno Finance Officer, Sturgis

Karl Alberts Finance Officer, Aberdeen

Editor: Sara M. Rankin

DISTRICT CHAIRS Dist. 1 - Mike Grosek Mayor, Webster

Dist. 2 - Paullyn Carey Finance Director, Huron Dist. 3 - Dawn Murphy Finance Officer, Tea

Dist. 4 - Becky Brunsing City Administrator, Wagner Dist. 5 - Renae Phinney President, Ree Heights

Dist. 6 - Leland Treichel Mayor, Roscoe

Carolynn Anderson Finance Officer, Wall

Dist. 7 - Gary Weismantel Mayor, Herreid

Harry Weller Mayor, Kadoka

Dist. 9 - Laurie Woodward Finance Officer, Custer

Christine Erickson Councilmember, Sioux Falls PAST PRESIDENT Pauline Sumption Finance Officer, Rapid City

Dist. 8 - Brittany Smith City Administrator, Philip

Dist. 10 - Michelle DeNeui Finance Officer, Spearfish

LEAGUE STAFF 1-800-658-3633 Fax: 605-224-8655

Yvonne Taylor Executive Director Sandi Larson Director of Risk Sharing Services Lori Martinec Director of Research and Training Chris Hill Director of Municipal Electric Services Sara Rankin Director of Marketing & Communications Lori Butler Director of Finance Carla McGregor Accounting Assistant Lisa Nold Office Manager SD Public Assurance Alliance: David Pfeifle Executive Director Lynn Bren Deputy Director Kristina Peterson Underwriter Paytra Nichols Underwriter Jerry Krambeck Member Services Representative Deb Corkill Executive Assistant

Features

Contents

Legal Holidays for 2021 . . . . . . . . . . . . . . . . . . . . . . .7

2021 Legislative Session: Legislative Calendar . . . . . . . . . . . . . . . . . . . . . . . . . .7 Carrying Your Message to the Capitol . . . . . . . . . . . . .9 Municipal Tax Payments . . . . . . . . . . . . . . . . . . . . . . .9 How to Track a Bill Online . . . . . . . . . . . . . . . . . . . . .10 How an Idea Becomes Law . . . . . . . . . . . . . . . . . . . . .11 2021 Legislators By District . . . . . . . . . . . . . . . . .12-15

2021 Municipal Election Calendar . . . . . . . . . . . . . . .16

Municipal Elections: Q & A . . . . . . . . . . . . . . . . . . . .18

State News . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

A Long-Term Remote Work Strategy for Local Government . . . . . . . . . . . . . . . . . .28 Effective Ways to Strengthen Connections . . . . . . . .30

SDMEA Hometown Power . . . . . . . . . . . . . . . . . . . . .33

“Prioritizing the Cascading Crisis:” New Opportunities in Challenging Times . . . . . . . . . .34

Getting More From Social Media for Pandemic & Disaster Management . . . . . . . . . . . .36

SDPCA and SDSA Accepting Award Nominations . . . . . . . . . . . . . . . . . .41

Municipal Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Columns

Director’s Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

President’s Report . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Risk-Sharing News . . . . . . . . . . . . . . . . . . . . . . . . . .44 Washington Report: Senator Thune . . . . . . . . . . . . . .48

In Every Issue

SDML Events Calendar . . . . . . . . . . . . . . . . . . . . . . . 6 City Highlight - Bison . . . . . . . . . . . . . . . . . . . . . . . .32 Directory Changes . . . . . . . . . . . . . . . . . . . . . . . . . . .43 Hometown Happenings . . . . . . . . . . . . . . . . . . . . . . .49 Classifieds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Municipal Calendar . . . . . . . . . . . . . . . . . . . . . . . . . .53

SOUTH DAKOTA MUNICIPALITIES (ISSN 0300-6182, USPS 503-120) is the official publication of the South Dakota Municipal League, published monthly at 208 Island Drive, Ft. Pierre, South Dakota 57532, phone 605-224-8654. This institution is an equal opportunity provider, and employer. Periodical postage paid at Pierre, South Dakota and additional mailing offices. Non-member subscriptions are available for $30.00 annually. The opinions expressed herein are not necessarily those of the South Dakota Municipal League. Postmaster: Send address changes to SOUTH DAKOTA MUNICIPALITIES, 208 Island Drive, Ft. Pierre, South Dakota 57532.

JANUARY 2021

VOLUME 87, NUMBER 7

Director's Notes

GOODBYE 2020, you won’t be missed! And welcome 2021 – with vaccines being distributed, we are seeing the light at the end of the tunnel for COVID-19. Our mantra has been Twice the Fun in TwentyOne, and it will be great to be together with you all once we are cleared to gather – but please make sure to plan on the Annual Conference in October in Spearfish.

As always, we greet the new year in a bustle of preparation for the Legislative Session. The SDML Board of Directors met in December and reviewed the legislative package, as well as the budget for 2021. They also met jointly with the

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Z Sioux Falls

boards of the county associations and heard a legislative preview from incoming Senator Mary Duvall of Pierre.

In addition to the perpetual budget crunch, we expect to see legislation to some extent to provide for the ballot measure legalizing medical marijuana. On that end, the SDML has provided for a legal analysis (posted on our website) and has formed a work group to guide us through the legislative session, and in our efforts to work with the state on the rules to implement the Constitutional Amendment legalizing recreational marijuana. In the end, we hope to get through the session with your local control intact, and after session, to provide model ordinances, policies, and procedures for you to consider. If you have not signed up for the Legislative Update, please make sure to e-mail me to be included. We send the update each Friday, and at other intervals when we need your help! We look forward to hearing your thoughts as we go through the next couple of months.

We look forward to 2021 being a much happier, healthier year - but until we get there, please wear your masks. Until next month,

Yvonne Taylor Executive Director

ZH R G R E E N . C O M

Phone 605.334.4499 T R A N S P O R TAT I O N + WAT E R + G O V E R N M E N TA L S E R V I C E S L A N D D E V E L O P M E N T + E N V I R O N M E N TA L + C O N S T R U C T I O N

SOUTH DAKOTA MUNICIPALITIES

President's Report

Happy New Year! 2021 is upon us and many of us are starting the year with hopes of a fresh start and the beginning of living life again. January marks the beginning of our state’s legislative season. This session will be very interesting to watch and see how things pan out regarding the Constitutional Amendment and the Initiated Measures.

This past fall I sat in on a Zoom session where municipalities across the state discussed introducing a bill that will help pay for community improvements. The bill is based on the premise of local control to generate revenue for communities to pay for many needed community projects. This would be a one penny sales tax which could only be enacted by the people of a community through a local vote. The money will be designated for the specific project or projects that will be decided and voted on prior to enacting any tax. The tax will be effective for a specific

Keep on top of what goes on under the Dome Subscribe to the SDML’s Legislative Update.

The SDML’s Legislative Update informs you on the hottest issues affecting municipalities as the South Dakota Legislature considers them. Each week League staff compiles an analysis of current and upcoming committee and floor action in the Senate and House.

As local leaders, you need to be a part of the action in Pierre. The Legislative Update helps get you there.

time period and would not be able to be extended. The bill is a true example of local control. Some cities may never opt to use the tax, others probably already have projects that are on hold due to a lack in financial resources. Cities across the state are faced with projects that their communities need, but those communities have no way to pay for such projects. I can’t imagine a better way of funding those community improvements without placing a huge burden on your citizens. This particular piece of legislation would give communities the ability to move forward with the projects that their community has voiced a need for. If this legislation passes it would allow for the necessary community centers to be built, pool improvement projects, those long-awaited Main Street improvement projects etc. I am personally excited about this bill being introduced and I am hopeful that it will move forward and become a reality for our communities. I will definitely be contacting my legislators about it and voicing my support of the legislation. Well, those are my thoughts for the month. I am looking forward to seeing what exciting issue the legislative season brings. God Bless. Debbra Houseman

As you know, decisions in Pierre are made at a fast and furious pace, and the Update gives you a grasp of issues affecting how you govern on the local level.

Updates are issued throughout the session on a weekly or as needed basis, via fax, mail or email. Email is free, including an unlimited number of addresses to each city.

To receive the Legislative Update via email contact Yvonne at yvonne@sdmunicipalleague.org.

To get the Update sent to you by mail or fax please send $10 along with a request (include your mailing address, phone number or fax number) to: SDML, 208 Island Drive, Fort Pierre, SD 57532.

JANUARY 2021

January 12

2021 Events Calendar

2021 SD Legislative Session Begins, Pierre Annual Report Workshops (See Registration) SD Police Chiefs’ Association Meeting, Via Zoom

February

3 March 7-8

TBD

April

13-14

20-22 May 3-4

12-13

25-28

SDML Board of Directors Meeting, Via Zoom Municipal Government Day at the Legislature, Virtual Attendance Municipal/School Election Workshop Webinars (See Registration) NLC Congressional City Conference, Washington, DC SD Airport Management Association Meeting District Meetings

SD Building Officials, ICC Code Officials Institute Program, Rapid City SD Building Officials, ICC Code Officials Institute Program, Sioux Falls SD Municipal Electric Association Conference and Technology Expo, Watertown SD Police Chiefs/SD Sheriffs Joint Association Meeting, Deadwood

June TBD 8-9 9-11 TBD 23

July

7 14 TBD

August

SDML Board of Directors Meeting Human Resource School, Pierre Finance Officers’ School, Pierre SD Municipal Attorneys’ Association Meeting, Sioux Falls Budget Training, Rapid City Budget Training, Sioux Falls Elected Officials Workshop, Pierre SD Building Officials’ Association Meeting, Pierre

18-19

Policy Committee Meetings, Fort Pierre

5-8

SDML Board of Directors Meeting, Spearfish SDML Annual Conference, Spearfish

17-20

NLC City Summit, Salt Lake City, UT

Joint SDML Board Meeting with County Association, Pierre

October

November

December

SD Municipal Street Maintenance Association Meeting, Sioux Falls SD Association of Code Enforcement Workshop, Fort Pierre SD City Management Association – GOSCMA Conference, Spearfish

SOUTH DAKOTA MUNICIPALITIES

2021 Legal Holidays

2021 LEGISLATIVE CALENDAR

The State of South Dakota recognizes the following 10 legal holidays (SDCL 1-5-1) plus any other day proclaimed as a holiday by the Governor of South Dakota or the President of the United States:

Compliments of:

January 1, 2021 – New Year’s Day

January 18, 2021 – Martin Luther King Jr. Day February 15, 2021 – Presidents’ Day

Ninety-Sixth Session South Dakota Legislature

May 31, 2021 – Memorial Day

July 4, 2021 – Independence Day September 6, 2021 – Labor Day

October 11, 2021 – Native Americans’ Day November 11, 2021 – Veterans’ Day

November 25, 2021 – Thanksgiving Day December 25, 2021 – Christmas Day

If a holiday from the list falls on a Saturday, the preceding Friday is observed as the paid holiday. If a holiday falls on a Sunday, it is observed on the following Monday.

Cities and towns are not required to follow this holiday schedule. The Municipal League follows the state holiday schedule and the office will be closed on these days.

Meals: Breakfast Lunch Dinner

State Rates

(As of July 1, 2020)

In-State $ 6.00 $ 14.00 $ 20.00

Out-of-State $ 10.00 $ 18.00 $ 28.00

Lodging: In-State $75 year round Out-of-State $175.00 plus tax Mileage:

$0.42/mile (Federal Mileage: $0.56/mile as of 1.1.21)

The Board of Finance sets the per diem rates available for South Dakota state employees. The Administrative Rules found at http://sdlegislature.gov/Rules/Display Rule.aspx?Rule=05:01:02 provide more details on state rates. JANUARY 2021 2017

Sun

January Mon Tues Wed Thurs

Fri

Sat

1st 12

2nd 13

3rd 14

4th 15

5th 19

6th 20

7th 21

8th 22

9th 25

10th 26

11th 27

12th 28

Fri

Sat

Sun

February Mon Tues Wed Thurs 13th

14th

15th

16th

17th 5

18th 8

19th 9

20th 10

21st 11

22nd 16

23rd 17

24th 18

25th 22

26th 23

27th 24

28th 25

Fri

Sat

Sun

March Mon Tues Wed Thurs 29th

1 33rd 8

30th 2 34th 9

31st

3 35th 10

32nd 4 36th 11

Monday, January 18: Martin Luther King Jr. Day observed Wednesday, February 3: Last day to introduce individual bills Thursday, February 4: Last day to introduce committee bills Wednesday, February : Municipal Government Day Monday, February 15 3UHVLGHQWV¶ 'D\ REVHUYHG Monday, March 29: 37th Legislative Day, reserved for consideration of gubernatorial vetoes

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Carrying Your Message to the Capitol

Keeping your legislators informed on the needs of South Dakota’s cities and seeing that the South Dakota Legislature meets those needs is up to you. When you get involved in the legislative process and share your expertise and experiences with your legislators, your city and all cities have a stronger voice. No one knows your city or town better than you do. And, therefore, no one can do a better job of telling your elected representative what works and what does not work for your community than you can.

There are several methods for local elected officials to advocate issues before their lawmakers. The more personal and direct the method, the greater the influence.

The following information is designed to help you carry your city’s message to the Capitol and to help make your meetings with legislators more effective.

Develop a positive working relationship with your legislator. • Regularly meet with your legislators to update them on key legislative issues. • Invite legislators to city council meetings and explain your issues and what your city faces. • Include legislators in important local events. • Give credit when credit is due. • Hold legislators accountable for their positions.

Have a specific agenda. When meeting with your legislator, know what steps the legislator can take to address the city’s concerns and be specific about what action you would like to have taken.

Be prepared to present your case firmly and succinctly, supported by specific examples of the impact of the pending action on your community. You should also be prepared to respond to counter arguments or alternative suggestions.

Phone Numbers to Know Senate Phone: 605-773-3821 House Phone: 605-773-3851

Lobbyist Phone: 605-224-5030 (Yvonne can be reached at this number or email her at yvonne@sdmunicipalleague.org during session.) JANUARY 2021

Connect your community to the issue. Make a clear connection between what you are asking for and the needs of your citizens.

Be responsive and provide additional information quickly, if asked.

the progress.

Say “thank you!” Follow-up the conversation with a thankyou letter. In your thank-you letter, summarize the key points of the discussion and spell out areas of agreement and disagreement. Indicate that you will be back in touch soon to check on

Keep the League informed. Always send copies of your correspondence to and from legislators to the League. League staff can work more effectively with your legislators when we know what you’ve said and received in return.

Municipal Tax Payments

The SD Department of Revenue – Business Tax Division’s intent is to have your municipal tax payments reach you near the 15th and the 30th of each month. If the 15th or the 30th falls on a Saturday, Sunday or holiday, this date will be moved to the next business day. The checks sent on the 15th of the month will be for the approximate time period of the 21st through the end of the previous month and checks sent on the 30th will be for the approximate time period of the 1st through the 20th of the current month. Example: Checks/Electronic ACH’s sent on the 15th of December is for November 21-30. Checks/Electronic ACH’s sent on the 30th of December is for December 1-20.

Additional information regarding municipal tax is available at https://dor.sd.gov/businesses/taxes/municipal-tax/

If you have any questions, please contact the Department of Revenue – Business Tax Division at bustax@state.sd.us or at 1-800-829-9188. 9

How to Track a Bill Online During the 2021 Session

Step 1

Go to the Legislative Research Council website at: http://sdlegislature.gov/.

Step 2

Click on “Session” on the top of the page and then select “2021 Bills.”

Step 3

You can use the “Filter” feature to search for a bill using either the bill number or by text search. You can also look through the subject index.

Step 4

After you’ve found the bill you want to track, you can click on the bill and see a page like the one here (since no bills are entered yet for 2021 we’ve used an example from a previous session). You’ll see the title of the bill, sponsors of the bill, and the subject matters it encompasses.

If the bill is scheduled for hearing you will see that date next. The information following the hearing will indicate the dates and any action taken – debate and/or action in a committee, possible amendments to the bill, debate and/or action in the Full Senate or House, etc.

Within the page of the bill you can view many other things. If you click on a vote total you can view how a Legislator voted. If you want to listen to the actual testimony/debate click on the Public Broadcasting symbol to the right.

If you want to read the full text of the bill click on the “Bill Text Versions” at the bottom of the page. 12 10

SOUTH DAKOTA MUNICIPALITIES

JANUARY 2021 2017

x The Senate President Pro tempore or Speaker of the House then assigns the bill to a committee.

x At a First Reading the h bill's number and title are read aloud.

x The bill is given a First Reading in the "Ho ouse of Origin". The "House of Origin" is the chamber that sponsored the bill.

Defer the bill to the day after the last Legislative Day, which also kills the bill.

"Table" the bill, which kills the bill, unless the full bo ody orders the committee to send the bill to the floor ("Smoke-Out"), or o

Amend,

Send the bill to the h floor with a "Do Pass" recommendation,

x The committee has the follo l wing optio i ns:

x If signed by the Governor, the bill becomes law. x If it passes, the bill is sent to the other body, where it goes through the same introducti t on and committee processes.

x If the Legislature succeeds in overriding the veto, the bill becomes law.

x If vetoed by the Governor, the Legislature has an opportunity to decide whether to override or uphold the veto.

Law x If a bill passes both the House and Senate, it is sent to the Governor.

Debate x If a bill reaches the floor, it is debated and voted on by the body.

Reprinted from the South Dakota Legislative Research Council http://sdlegislature.gov/docs/studentspage/idealaw.pdf.

x The idea can come from anyone, butt only a State Representati t ve or State Senator can take the idea and d guide it to final passage through the Statee Legislature.

x A bill may be filed by any member of the House or Senate, and generally more than one legislator will sponsor a bill. The legislator whose name appears first on the bill is the "prime sponsor."

x A committee's responsibility is to examine a bill carefully, take testimony for and against the bill, and decide what to do with the bill.

x The drafting off the idea into a bill is done by the Legislative Research Council, the permanent, nonpartisan staff of th he Legislature.

x A bill is simply an idea that someone wou o ld like to see become law.

x It could be anythiing from the penalty for committing a crim me to the amount of mon o ey that can be spent on a state program.

Committee

Introduction x A bill is given to the Chief Clerk of the House or the Secretary of the Senate and is assigne g d a number. If the bill is sponsored by a Senator, it is a Senate Bill. If the bill is sponsored by a Representative, it is a House Bill.

Drafting

Idea

HOW AN IDEA E BECOMES LAW

District 1 1 1

Sen. Michael Rohl

Rep. Jennifer Keintz

Rep. Tamara St. John

Address

38635 129th St., Aberdeen, SD 57401 43890 112nd St., Eden, SD 57232

605-590-1083 605-268-0920 605-532-4088

Sen. Brock Greenfield

507 N. Smith St., Clark, SD 57225

Rep. Kaleb W. Weis

2403 Bunker Dr, Aberdeen, SD 57401

Rep. Lana Greenfield

Home Phone

702 Old Agency Dr. #142, Sisseton, SD 57262

2 2

PO Box 143, Doland, SD 57436

605-635-6932

Sen. Al Novstrup

1705 Northview Ln., Aberdeen, SD 57401

605-360-9711

Rep. Carl E. Perry

2722 Railroad Circle, Aberdeen, SD 57401

605-262-0113

Rep. Drew Dennert

902 S. High St., Aberdeen, SD 57401

605-252-1008

Sen. John Wiik

PO Box 95, Big Stone City, SD 57216

605-880-1440

Rep. John Mills

21730 464th Ave., Volga, SD 57071

605-826-4290

Rep. Fred Deutsch

16452 449th Ave, Florence, SD 57235

605-882-3323

Sen. Lee Schoenbeck

419 54th St. SW, Watertown, SD 57201

605-866-0010

Rep. Nancy York

325 5th St. SE, Watertown, SD 57201

605-753-6611

Rep. Hugh Bartels

1244 N. Maple, Watertown, SD 57201

Sen. Ernie Otten

46787 273rd, Tea, SD 57064

Rep. Herman Otten

27543 468th Ave., Lennox, SD 57039

Rep. Aaron Aylward

605-886-5460 605-368-5716

609 Kent St., Harrisburg, SD 57032

605-941-1770

Sen. V.J. Smith

POâ€ˆBox 742,, Brookings, SD 57006

605-697-5822

Rep. Tim Reed

627 Medary Ave., Brookings, SD 57006

605-691-0452

Rep. Larry Tidemann

251 Indian Hills Rd., Brookings, SD 57006

Sen. Casey Crabtree

115 Woodland Drive, Madison, SD 57042

605-291-2767

Rep. Marlie Wiese

520 NE 15th St., Madison, SD 57042

605-270-0786 605-526-4269

Rep. Randy Gross

48006 221st St, Elkton, SD 57026

Sen. Wayne Steinhauer

26581 East Shore Place, Hartford, SD 57033

Rep. Rhonda Milstead

46273 Park Pl., Hartford, SD 57033

Rep. Bethany Soye

4300 N. Montana Ave., Sioux Falls, SD 57107

605-610-8467

Sen. Maggie Sutton

408 N. Linwood Ct., Sioux Falls, SD 57103

605-929-1592

Rep. Steven Haugaard

47629 258th St., Sioux Falls, SD 57104

605-332-1171

10 12

Legislator

2021 Legislators By District

Rep. Doug Barthel

8713 E. Palametto St., Sioux Falls, SD 57110

605-940-5633

SOUTH DAKOTA MUNICIPALITIES

District 11 11 11

Legislator

Address

Home Phone

Rep. Chris Karr

7421 W. Luke Dr., Sioux Falls, SD 57106

605-695-0391

Sen. Jim Stalzer Rep. Mark Willadsen

5909 W. Bristol Dr., Sioux Falls, SD 57106 7712 W. Benelli Cir., Sioux Falls, SD 57106

605-838-0354 605-361-6104

Sen. R. Blake Curd

38 S. Riverview Hts., Sioux Falls, SD 57105

605-331-5890

Rep. Greg Jamison

36300 S Grand Prairie Dr., Sioux Falls, SD 57108

605-310-1930

Rep. Arch Beal

4001 W. 74th St., Sioux Falls, SD 57108

605-336-3034

Sen. Jack Kolbeck

1124 E. Plum Creek Rd., Sioux Falls, SD 57105

605-332-6490

Rep. Sue Peterson

6405 S. Killarney Cir., Sioux Falls, SD 57108

605-371-1668

Rep. Richard Thomason

2801 S. Phillips Ave., Sioux Falls, SD 57105

605-521-4449

14 14

Sen. Taylor Rehfeldt Rep. Erin Healy

905 S. Cloudus Ave., Sioux Falls, SD 57103 1509 S. Frederick Dr., Sioux Falls, SD 57105

605-391-4378 605-212-9597

Sen. Reynold Nesiba

802 S. Willow Ave., Sioux Falls, SD 57104

605-371-6311

Rep. Linda Duba

421 N Phillips Ave. Apt 309, Sioux Falls, SD 57104

605-610-6590

14 15

Rep. Larry Zikmund Rep. Jamie Smith

2405 E. 52nd St., Sioux Falls, SD 57103

512 N. Euclid Ave., Sioux Falls, SD 57104

605-351-4733

Sen. Jim Bolin

403 West 11th St., Canton, SD 57013

605-261-9669

Rep. Kevin Jensen

27808 484th Ave., Canton, SD 57013

605-987-4296

Rep. David Anderson

29177 477th Ave., Hudson, SD 57034

605-310-1645

Sen. Arthur Rusch

PO Box 312, Vermillion, SD 57069

605-624-8723

Rep. Richard Vasgaard

28746 462nd Ave., Centerville, SD 57014

605-238-2969

Rep. Sydney Davis

46838 307th St., Burbank, SD 57010

Sen. Jean Hunhoff

2511 Mulligan Dr., Yankton, SD 57078

Rep. Ryan Cwach

909 W 13th St., Yankton, SD 57078

Rep. Mike Stevens

214 Marina Del Ave., Yankton, SD 57078

605-770-7029 605-665-1463 605-661-0057

Sen. Kyle Schoenfish

42472 Maxwell Rd., Scotland, SD 57059

605-660-6468

Rep. Marty Overweg

PO Box 24, New Holland, SD 57364

605-243-2313

Rep. Kent Peterson

720 N. Dakota St., Salem, SD 57058

605-425-3299

Sen. Joshua Klumb

26296 401st Ave., Mount Vernon, SD 57363

605-770-9708

Rep. Paul R. Miskimins

1225 Summit Dr., Mitchell, SD 57301

605-996-7222

Rep. Lance Koth

1311 Firesteel Dr., Mitchell, SD 57301

Sen. Erin Tobin

31777 US Highway 18, Winner, SD 57580

Rep. Rocky Blare

31176 269th St., Ideal, SD 57541

21 JANUARY 2021 2017

Rep. Caleb Finck

40976 294th St., Tripp, SD 57376

605-996-9206

605-933-2042 605-842-1617 13

District 22 22 22

Address

Home Phone

Rep. Roger Chase

20451 398th Ave., Huron, SD 57350

605-352-5100

Sen. David Wheeler Rep. Lynn Schneider

PO Box 1363, Huron, SD 57350

605-352-7154

900 Beach Ave. NE, Huron, SD 57350

605-354-2640

Sen. Brian Breitling

1005 W. 5th St., Miller, SD 57362

605-853-3040

Rep. Charlie Hoffman

34328 106th St., Eureka, SD 57437

605-577-6530

Rep. Spencer Gosch

104 N. Riverview Dr., Glenham, SD 57631

605-230-0313

Sen. Mary Duvall

PO Box 453, Pierre, SD 57501

605-224-4070

Rep. Mike Weisgram

114 Port Charlotte Ave., Fort Pierre, SD 57532

605-280-0294

Rep. Will Mortenson

122 W. Broadway Ave., Pierre, SD 57501

605-223-9040

Sen. Marsha Symens

1407 Oak Creek Rd., Dell Rapids, SD 57022

605-428-3323

Rep. Tom Pischke

503 E. 12th St., Dell Rapids, SD 57022

605-999-2948

25 26

26A 26B

Rep. John Hansen

47484 Dells Dr., Dell Rapids, SD 57022

605-610-8063

Sen. Troy Heinert

27182 US Highway 18, Mission, SD 57555

605-856-5045

Rep. Rebecca Reimer

138 S. Main St., Chamberlain, SD 57325

605-234-0382

Rep. Shawn Bordeaux

PO Box 283, Mission, SD 57555

Sen. Red Dawn Foster

PO Box 165, Pine Ridge, SD 57770

Rep. Peri Pourier

PO Box 3041 Pine Ridge, SD 57770

Rep. Liz May

605-856-8241

20261 BIA 2, Kyle, SD 57752

605-455-2588 605-877-1238

Sen. Ryan Maher

PO Box 237, Isabel, SD 57633

605-466-2371

28B

Rep. Sam Marty

16692 Antelope Rd., Prairie City, SD 57649

605-866-4477

28A

Rep. Oren Lesmeister

HC 76 Box 23, Parade, SD 57625

605-964-3023

Sen. Gary Cammack

PO Box 100, Union Center, SD 57787

605-985-5591

Rep. Kirk Chaffee

PO Box 280, Whitewood, SD 57793

605-490-8616

Rep. Dean Wink

PO Box 137, Howes, SD 57748

605-985-5240

Sen. Julie Frye-Mueller

23764 Wallace St., Rapid City, SD 57702

605-342-2782

Rep. Tim Goodwin

12870 J. Pine Rd., Rapid City, SD 57702

605-390-5324

Rep. Trish Ladner

12567 Pine Shadows Rd., Hot Springs, SD

605-440-1834

Sen. Timothy Johns

110 S. Main St., Lead, SD 57754

Rep. Scott Odenbach

PO Box 998, Spearfish, SD 57783

605-641-2045 605-642-2622

Rep. Mary Fitzgerald

11212 196th St., Saint Onge, SD 57779

605-722-3189

Sen. Helene Duhamel

PO Box 1444, Rapid City, SD 57709

605-342-2078

Rep. Becky Drury

1 Wyoming St., Rapid City, SD 57701

605-721-3851

32 14

Legislator

Rep. Chris Johnson

2526 Grandview Dr., Rapid City, SD 57701

605-431-3520

SOUTH DAKOTA MUNICIPALITIES

District 33 33 33

Home Phone

Legislator

Address

Rep. Taffy Howard

530 Westberry Dr., Rapid City, SD 57702

Sen. David Johnson

PO Box 3403, Rapid City, SD 57709

Rep. Phil Jensen

10215 Pioneer Ave., Rapid City, SD 57702

605-209-7404 605-343-0735

Sen. Michael Diedrich

4884 Cliff Dr., Rapid City, SD 57702

Rep. Jess Olson

3115 Stockade Dr., Rapid City, SD 57702

Rep. Mike Derby

2815 Lanark Rd., Rapid City, SD 57702

Sen. Jessica Castleberry

1576 Sharp Lane, Rapid City, SD 57703

Rep. Tony Randolph

5530 Colvin Ct., Rapid City, SD 57703

Rep. Tina Mulally

6390 Long View Rd., Rapid City 57703

House Phone: 605-773-3851

605-381-0992

605-393-1337

Important Legislative Information:

Senate Phone: 605-773-3821

605-209-0555

605-545-6572

Lobbyist Phone: 605-224-5030

Legislative Research Council’s website: http://sdlegislature.gov/ Yvonne’s email: yvonne@sdmunicipalleague.org

JANUARY 2021 2017

2021 MUNICIPAL ELECTION CALENDAR The dates to the right are the only date options for annual municipal elections. There are no other date options. The school may request to combine with you on any of these dates. Both jurisdictions have to agree to combine.

APRIL 13 Second Tuesday in April (a school may combine with you on this date)

JUNE 8 First Tuesday after the first Monday in June (may combine with School)

JUNE 15 Must combine with the school on the third Tuesday in June

Deadline for the governing board to establish the election date if they choose a different date than the 2nd Tuesday in April. (9-13-1 & 9-13-1.1 & 9-13-1.2 & 13-7-10)

No later than January 14

Publish notice of vacancies and time and place for filing petitions each week for two consecutive weeks. (9-13-6, 9-13-40 & 05:02:04:06 & 13-7-5)

Between the dates of January 15th & 30th

Between the dates of Feb. 15th & March 1st

Between the dates of March 15th & 30th

Earliest date to begin petition circulation and earliest date to file nominating petition. (9-13-9, 9-13-40, 9-13-37, 13-7-6; ARSD 05:02:08:13 and 05:02:08:11)

January 29th

March 1st

April 6th

Deadline for filing nominating petition. If this is a Friday, please plan accordingly to be available to accept petitions. Registered mail is acceptable if postmarked by the deadline date and time. (9-13-7, 9-13-40, 9-13-37, 13-7-6)

(FRIDAY) Feb. 26th 5:00 pm

March 30th 5:00 pm

(FRIDAY) May 7th 5:00 pm

Deadline for submission of written request to withdraw candidate's name from nomination. If you will not have an election, you DO NOT have to publish anything further or notify our office. (9-13-7.1, 13-7-7 & 05:02:07:05) Remember to issue certificates of election. See page 2 for more info.

Feb. 26th 5:00 pm

March 30th 5:00 pm

May 7th 5:00 pm

Deadline for Candidates, in first class municipalities only, to file the Candidate Financial Interest Statement with the person in charge of the election. (12-25-30) A sample form can be found at sdsos.gov.

Within 15 days of filing nominating petition

Have you ordered your election kit? McLeodâ€™s Printing in Mitchell (605-996-5151) is the only company in SD that sells election kits. Check to see if you need to order absentee ballot combined envelopes. Absentee materials may not be included in the election kit. (05:02:10:01.03)

Order so you receive before absentee voting begins

Once you know you have an election, you must draw for candidate order on the ballot. Each candidate or candidate representative may be present. (9-13-21)

Draw after petition filing deadline

Have your governing board appoint your Election Board. (9-13-16.1 & 05:02:05:11.01). You may use high school seniors (must be 18 years old). (13-27-6.1) Compensation for the election board. (9-13-16.1) The county auditor may have election worker names.

Anytime

First publication of voter registration notice. Must be published for two consecutive weeks. (12-4-5.2 & 05:02:04:04)

Between the dates of March 8th & 12th

Between the dates of May 3rd & May 7th

Between the dates of May 10th & 14th

Second publication of voter registration notice. The last publication to be not less than ten nor more than fifteen days before the deadline for registration. (12-4-5.2 & 05:02:04:04)

Between the dates of March 15th & 19th

Between the dates of May 10th & 14th

Between the dates of May 17th & 21st

(NOTE: confirm that all notices have been received and published by the paper: ask for a confirmation email)

Deadline for voter registration. (12-4-5) For the June 15 election, May 31 is Memorial Day so the deadline to register had to be extended a day. South Dakota Secretary of State

March 29 by 5:00 pm

May 24 by 5:00 pm

June 1st by 5:00 pm

last updated October 9, 2020

SOUTH DAKOTA MUNICIPALITIES

Absentee ballots must be made available no later than 15 days prior to the election (9-13-21). Sample ballots must be printed on yellow paper and we encourage you to put the word SAMPLE on the sample ballot. The paper ballot form can be found at 05:02:06:12. For the June 15 election, May 31 is Memorial Day so absentee ballots have to be made available earlier.

March 29th

May 24th

May 28th

Publish notice of election that needs to be published each week for two consecutive weeks. First publication must be at least 10 days before the election. (9-13-13 & 05:02:04:08) (Note: May 31st is Memorial Day)

Weeks of March 29th & April 5th

Weeks of May 24th & May 31st

Weeks of May 31st & June 7th

Publish facsimile ballot in the calendar week before the election. The calendar week falls from the Monday to the Saturday of the week prior to the Tuesday of Election Day. (9-13-13 & 12-16-16.2 talks about the size for publication)

Week of April 5th

Week of May 31st

Week of June 7th

If using optical scan ballots: Not more than ten days prior to an election, the person in charge of the election shall conduct a test of the automatic tabulating equipment. Notice of the test, must be published at least 48 hours prior to the test. (12-17B-5 & 05:02:09:01.01)

Conduct test anytime between April 3rd - 12th

Conduct test anytime between May 29th–June 7th

Conduct test anytime between June 5th – 14th

April 12th by 5:00 pm

June 7th by 5:00 pm

June 14th by 5:00 pm

APRIL 13

JUNE 8

JUNE 15

until 3:00 pm

APRIL 13

JUNE 8

JUNE 15

April 20th

June 15th

June 22nd

Issue certificates of election. (9-13-5 & 9-13-28; 05:02:15:08 & 05:02:15:09)

Within 2 days after canvass

In a first class municipality, an official must file an Elected Official Financial Interest Statement (3-1A-4). The financial interest statement is filed with the person in charge of the election and a sample form can be found at sdsos.gov.

Within 15 days of taking oath of office

Deadline for a voter to absentee vote in-person. A voter, who is confined due to sickness or disability, may request an absentee ballot via authorized messenger until 3:00 pm the day of the election. The ballot must be returned to you in time for your or your staff to get it to the proper polling location by 7:00 pm (local time).

ELECTION DAY. Polls open 7:00 am to 7:00 pm. (9-13-1, 13-7-10) The person in charge of the election MUST BE AVAILABLE from 7:00 am until the ballots have been counted and all election materials and supplies have been returned to person in charge of the election. Deadline for official canvass. (9-13-24)

Oaths of Office: There is nothing in Administrative Rule that outlines the form/wording of an oath of office. Please work with your (city or school, depending on which calendar) attorney to write the oath. Also, there is nothing that clearly guides you as to when your officials must take the oath. Work with your attorney regarding this. Reference SDCL 9-14-5 for qualifying for office. Note: If the municipal election is combined with a school election on a date other than the 2nd Tuesday in April, all dates follow SDCL 13-7 (except when combined with the county for a primary election). When combining, make sure to have a written agreement with the other jurisdiction determining who is responsible and who is paying for each election process. Ballot color for combined elections: If combining, one ballot must be white, and the other jurisdiction will use a contrasting color (do not use yellow as that is the color for sample ballots). ARSD 05:02:06:18 Notify County Auditor: Contact your county auditor when you know you will have an election and ask if he/she can be available from 7:00 am to 7:00 pm on that date to answer questions regarding voter registration. (SDCL 7-7-2) Missed Election Notices: We do encourage any jurisdiction that misses a publication to try to get it published and post the notice around their jurisdiction. The notice would still be considered late and the election could still be challenged. Make sure to contact your city attorney if you miss a notice. Petitions: To check the registration status of the candidate and petition signers (NEW: Finance Officers are required by law to do this for candidate petitions), per ARSD 05:02:08:00, go to: http://cityandschoollookup.sdsos.gov/Login.aspx. If you forgot your username and password, or never had one, contact the Secretary of State’s Election Team and we will provide one to you. Elections@state.sd.us Contact a member of the Secretary of State’s Election Team with any questions at Elections@state.sd.us or 605-773-3537. Additional election information can be found at: https://sdsos.gov . Click on Elections and Voting then the City/School Resources button. First Class Municipalities: Aberdeen, Belle Fourche, Box Elder, Brandon, Brookings, Harrisburg, Huron, Madison, Mitchell, Pierre, Rapid City, Sioux Falls, Spearfish, Sturgis, Vermillion, Watertown and Yankton. Home Rule Municipalities: Aberdeen, Beresford, Brookings, Elk Point, Faith, Ft. Pierre, Pierre, Sioux Falls, Springfield and Watertown. South Dakota Secretary of State

JANUARY 2021 2017

last updated October 9, 2020

Municipal Elections: Q & A

Refer to the 2021 Municipal Elections Handbook for additional information. The handbook can be found on the SDML website at https://www.sdmunicipalleague.org/ under the Library section then Elections.

How is a candidate for municipal office nominated?

For the second Tuesday in April election, no candidate for elective municipal office may be nominated unless a nominating petition is filed with the finance officer no later than five p.m. on the last Friday in February preceding the day of election. The petition shall be considered filed if it is mailed by registered mail by five p.m. on the last Friday in February before the election. The petition shall contain the name, residence address, and mailing address of the candidate and the office for which the candidate is nominated and shall be on the form prescribed by the State Board of Elections. The signer's post office box number may be given in lieu of a street address if the signer lives within a municipality of the second or third class. The finance officer may only accept nominating petitions that are on the prescribed form and were circulated and submitted pursuant to the provisions in chapters 9-13 and 12-6. If the nominating petition meets the statutory

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requirements, the filing of the petition constitutes nomination. (SDCL 9-13-7).

The statutes for combined election dates, regarding filing deadlines, can be found at SDCL 9-13-37, 9-13-40, 13-7-5 and 13-7-6. How many signatures are required on a nominating petition for a municipal election?

In municipalities of the first and second class, if the candidate is to be voted for by the voters at large, a nominating petition shall be signed by five percent of the registered voters of the municipality based on the number of registered voters recorded by the county auditor on the second Tuesday in January of the year of the election. No petition needs to be signed by more than fifty voters. If the candidate is to be voted for by the voters of a ward or subdivision of a municipality of the first or second class having more than one ward or subdivision, a nominating petition shall be signed by five percent of the registered voters of the ward based on the number of registered voters recorded by the county auditor on the second Tuesday in January of the year of the election. No petition needs to be signed by more than fifty voters.

In municipalities of the third class, if the candidate is to be voted for by the voters at large, the nominating petition shall be signed by not less than three registered voters of the municipality. If the candidate is to be voted for by the voters of a ward of a municipality having more than one ward, the nominating petition shall be signed by not less than three registered voters of the ward. No nominating petition may be circulated until on or after the first day of circulation for that election (SDCL 9-13-9). All petition signers must be active registered voters in the municipality where the candidate is being nominated. All petition signers may only sign one petition for each office to be filled (SDCL 12-6-8), with the exception of a voter from a third class municipality is not restricted to the number of petitions which the person may sign (SDCL 913-9).

If a person signs more than one petition (except in a third class municipality) the first valid signature presented counts. 5:02:08:00.04. Validity of petition signature when signer has signed more petitions than offices to be nominated. The first signature presented to the filing office which meets the requirements of SDCL 12-6-8 and §§ 5:02:08:00 and 5:02:08:00.01 is valid. The same signature which meets the requirements of SDCL 12-6-8 and §§ 5:02:08:00 and 5:02:08:00.01 on the next nominating petition presented to the filing office SOUTH DAKOTA MUNICIPALITIES

may also be valid if the person has not signed petitions exceeding the number of candidates required to be nominated for the same office. Any subsequent signature by such person on a nominating petition presented to the filing office that exceeds the number of candidates required to be nominated for the same office is not valid, except as provided in SDCL 9-13-9.

Can anyone circulate a petition?

Yes, as long as the person is a South Dakota resident and at least 18 years of age (ARSD 5:02:08:13, SDCL 12-1-3 (11)). A circulator can sign the petition they are circulating.

May a candidate withdraw after filing a petition?

Yes. Any person who has filed a nominating petition pursuant to SDCL 9-13-7 may withdraw from the nomination by a written request, signed by the person and properly acknowledged and filed with the finance officer of the municipality. The name of a withdrawn or deceased candidate may not be printed on the ballot if the candidate withdraws or dies no later than five p.m. on the deadline day for filing nominating petitions (9-13-7.1).

If death or withdrawal of a candidate or candidates occurs at any time prior to five p.m. on the deadline day for filing nominating petitions results in there being no contest on the ballot, that ballot need not be voted. In addition, if that contest constitutes the only ballot to be voted upon, then the election shall be canceled by the official in charge of the election and the unopposed candidate shall be issued a certificate of election (9-13-7.1).

postsecondary education student who resided in the municipality immediately prior to leaving for the postsecondary education, or is on active duty as a member of the armed forces whose home of record is within the municipality. A voter’s qualification as a resident may be challenged in the manner provided in SDCL 12-18-10. No election may be contested on the grounds that any nonresident was allowed to vote if the nonresident was not challenged in the manner provided in SDCL 12-18-10.

SDCL 12-1-4 explains: 12-1-4. Criteria for determining voting residence. For the purposes of this title, the term, residence, means the place in which a person has fixed his or her habitation and to which the person, whenever absent, intends to return. A person who has left home and gone into another state or territory or county of this state for a temporary purpose only has not changed his or her residence. A person is considered to have gained a residence in any county or municipality of this state in which the person actually lives, if the person has no present intention of leaving. If a person moves to another state, or to any of the other territories, with the intention of making it his or her permanent home, the person thereby loses residence in this state.

What if only one candidate files for office?

No election shall be held in any municipality, or ward thereof, wherein there is no question to be submitted to the voters or wherein there are no opposing candidates for any office; in case there are no opposing candidates the auditor or clerk shall issue certificates of election to the nominees, if any, in the same manner as to successful candidates after election (SDCL 9-13-5). Who is eligible to vote in a municipal election?

SDCL 9-13-4.1 explains: 9-13-4.1. Registration and residence required to vote in municipal election—Residence defined—Challenge—Contest of election. No person may vote at any municipal election unless the person is registered to vote pursuant to chapter 12-4 and resides in the municipality at the time of the election. For the purposes of this section, a person resides in the municipality if the person actually lives in the municipality for at least thirty days each year, is a full-time JANUARY 2021 2017

What does it mean when it says a person must qualify for office? In order to qualify, a person must:

A. B.

Be a qualified voter of the municipality (9-14-2); Reside in the municipality three months before the election (SDCL 9-14-2). If the person has resided in an area annexed, pursuant to chapter 94, for at least three months, he may hold any municipal office. Not be a defaulter to the municipality (an individual that held a municipal position and absconded with city funds during their term of office; page 5-6 of SDML Handbook for Municipal Officials). This section does not apply to appointive officers (SDCL 9-14-2). Take an oath of office and give a bond (SDCL 31-5).

Alderman candidates must be registered voters and residents of the ward they are running for when nominated (SDCL 9-8-1.1).

The person in charge of the election is responsible for notifying the person elected what they need to do to qualify. 9-13-28. Notice to persons elected—Time allowed for qualification. The finance officer, within two days after the result of the election is declared, shall notify each person elected to office of the person’s election. If a person does not qualify by filing an oath or affirmation of office in the usual form provided by law within ten days after the first meeting of the month next succeeding the election, the office becomes vacant.

If an official fails to qualify then a vacancy is created pursuant to SDCL 3-4-1: 3-4-1. Events causing vacancy in office. An office becomes vacant if one of the following events applies to a member of a governing body or elected officer before the expiration of the term of the office; the person: (1) Dies; (2) Resigns; (3) Is removed from office; (4) Fails to qualify as provided by law; (5) Ceases to be a resident of the state, district, county, municipality, township, ward, or precinct in which the duties of the office are to be exercised or for which elected; (6) Is convicted of any infamous crime or of any offense involving a violation of the official oath of the office; or (7) Has a judgment obtained against the person for a breach of an official bond.

Who determines what size campaign signs can be, when they can be put up and when they have to be taken down? That is up to the local government to establish rules governing dates and sizes.

Please also note that, unless the city has adopted campaign finance laws or ordinances, a candidate does not have to put “paid for by…” on the campaign materials. Who selects and pays for election officials?

Each voting precinct shall be presided over by an election board consisting of a minimum of two precinct deputies and one precinct superintendent appointed by the governing body (if your wards all use the same polling place you only need to appoint one election board, SDCL 9-13-36). Each precinct superintendent and precinct deputy shall receive compensation which shall be fixed by the governing body (9-13-16.1). The state board of elections has adopted a form to be used in appointing election officials for school or municipal elections (05:02:05:11). Refer to the kinship chart at h t t p s : / / s d s o s . g o v / e l e c t i o n s voting/assets/DegreeOfKinshipChart2018.pdf when considering who you can appoint as your election officials. Certain relatives of candidates are prohibited from serving on election and counting boards. No person may serve on an election or counting board who is a candidate or related by blood or marriage within the second degree to a candidate who is on the ballot in that precinct (SDCL 12-15-14.3). Federal regulations have a special exception for Election Workers – you do not need to withhold Social Security or Medicare from their paychecks if they earn less than $1600 and do not hold any other city position. No 1099 needs to be issued. If the individual earns more than $1600 or their election pay plus their wage from their other city position is more than $1600 then you follow normal procedure for withholdings.

Any precinct superintendent or precinct deputy appointed under the provisions of SDCL 12-15-1 shall be a registered voter and a resident of the precinct for which the person is appointed. If, by the time prescribed in SDCL 12-15-1, a sufficient number of members of the precinct election board are unable to be appointed, a vacancy may be filled by appointing any registered voter of the county in which the precinct is located provided the voter meets the party distribution required by SDCL 12-15-3 (SDCL 12-15-2). What constitutes an official canvass?

The election returns shall be reported as soon as possible to the finance officer, and within seven days of the election, the governing body shall canvass the election returns, declare the result, and enter the result on its journal (SDCL 9-13-24). SOUTH DAKOTA MUNICIPALITIES

Please note that the voter registration list is considered a public record.

A quorum of council needs to be present for the canvas since a majority vote to approve the canvas needs to be taken and recorded.

The person in charge of the election can destroy the voted ballots and pollbook from a non-federal election sixty days following the election. However, they may not be destroyed if a recount or contest of the election is pending (SDCL 12-20-31). What is the procedure for absentee voting?

The application, receipt for absentee ballot, guidelines for acceptance, combined application return envelope, envelope for transmitting application, envelope for sending ballots, instructions to voter, official return envelope for ballots, official record of absentee ballots delivered to voters and envelopes for use with voting service and overseas ballots can all be found at ARSD 05:02:10.

Any registered voter may vote by absentee ballot in one of two ways – in person or by mail. Voters do not need to provide a reason in order to absentee vote (SDCL 12-19-

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1). It is important to note that absentee ballots have to be available no later than 15 days prior to the Election Day (SDCL 9-13-21).

An absentee voter desiring to vote by mail may apply to the person in charge of the election for an absentee ballot. The application or request shall be made in writing and be signed by the applicant and state the applicant’s voter registration address. The application or request (except from overseas military or overseas citizen voters) shall contain an oath verifying the validity of the information contained in the application or request. The oath shall be administered by a notary public or other officer authorized by this state to administer an oath or administered by an out-of-state notary public. If the application or request does not contain an oath, the application or request shall be accompanied by a copy of the voter’s identification card as required by § 12-18-6.1.The application or request may be used to obtain an absentee ballot for all elections in that calendar year conducted by the jurisdiction receiving the application or request if so indicated (SDCL 12-19-2). If you receive an absentee ballot application that also indicates other elections that they want a ballot for, please make sure to send a copy of the application to those jurisdictions. At any time prior to an election, a voter may apply in

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person at the office of and to the person in charge of the election for an absentee ballot during regular office hours up to 5:00 p.m. on the day before the election (SDCL 1219-2.1). If the voter applies in person, the voter shall complete a combined absentee ballot application/return envelope and show the person in charge of the election the voterâ€™s identification card as required in SDCL 12-18-6.1 or complete the affidavit as provided in SDCL 12-18-6.2.

In the event of confinement because of sickness or disability, a qualified voter may apply pursuant to the provisions of SDCL 12-19-2 in writing for and obtain an absentee ballot by authorized messenger so designated over the signature of the voter. The person in charge of the election may deliver to the authorized messenger a ballot to be delivered to the qualified voter. An application for a ballot by authorized messenger must be received by the person in charge of the election before 3:00 p.m. the day of the election. If an application designating an authorized messenger also indicates a request for an absentee ballot for any future election, such absentee ballot shall be mailed to the address provided on the application. If no address is provided, the ballot shall be mailed to the personâ€™s voter registration address (SDCL 12-19-2.1).

The voter must sign a statement on the absentee ballot envelope prior to returning the ballot. All voted ballots

must be returned to the person in charge of the election in time to be delivered to the appropriate polling place prior to the closing of the polls.

Any voter identified as being covered by the Uniformed and Overseas Citizens Absentee Voting Act (42 U.S.C. 1973ff-1) as of January 1, 2011, may submit an application or request for an absentee ballot by facsimile or emailed image to the person in charge of the election. The secretary of state may authorize a person in charge of an election to accept an application or request for absentee ballot pursuant to this section through the system provided by the Office of the Secretary of State (SDCL 12-19-2.3). A finance officer is not authorized in law to go to nursing facilities or care centers etc. to help citizens vote absentee. Those individuals need to request an absentee ballot through the regular process. A finance officer or other city employee would be able to drop off absentee ballot applications. Only if a voter puts the finance officer as their authorized messenger would the finance officer be able to bring a ballot to them to vote. We encourage finance officers to not do this since you are the person in charge of running the election. The administrator at the facility could be the authorized messenger. If any voter who had previously filed an application or

SOUTH DAKOTA MUNICIPALITIES

request for an absentee ballot submits another application or request for the same election with an updated address, the county auditor shall send an absentee ballot to the new address. If any voter who had previously filed an application or request for absentee ballot appears at the county auditorâ€™s office, the voter may complete another application and be allowed to vote an absentee ballot. If any voter who filed an application or request for absentee ballot notifies the county auditor that the voter never received that ballot, the voter may request that another ballot be sent to the same address. The provisions of this section only apply to a person who has not voted or returned an absentee ballot (SDCL 12-19-2.4).

If a registration form is received simultaneous with an absentee ballot request and prior to the registration deadline, the absentee ballot provided shall be based on the submitted registration form (SDCL 12-19-3).

What is the procedure for combining elections with the school district or county?

With School District: The members of the governing body of a municipality may choose to hold a general municipal election in conjunction with a regular school district election. The combined election is subject to approval by the governing body of the school district. The

JANUARY 2021 2017

combined election shall be held on the regular date set for either the general municipal election or the school district election and all dates associated with either election pursuant to chapters 9-13 and 13-7 shall be adjusted accordingly. Expenses of a combined election shall be shared in a manner agreed upon by the governing bodies of the municipality and the school district. All other governmental responsibilities associated with holding elections under the provisions of chapters 9-13 and 13-7 shall be shared as agreed upon by the governing bodies (SDCL 9-13-1.1).

With County: The members of the governing body of a municipality may choose to hold a municipal election in conjunction with the regular June primary election. The combined election is subject to approval by the county commissions of the counties in which the municipality is located. Expenses of a combined election shall be shared in a manner agreed upon by the governing body of the municipality and the county commissions involved. All other governmental responsibilities associated with holding elections under the provisions of chapter 9-13 and Title 12 shall be shared as agreed upon by the governing bodies. The finance officer shall publish the notice required in SDCL 9-13-6 between February fifteenth and March first. No nominating petition may be circulated for

signatures until March first. Nominating petitions shall be filed under the provisions of SDCL 9-13-7 by the last Tuesday in March. The finance officer shall certify to the appropriate county auditor the candidate names and ballot language to be voted on by the first Thursday after the last Tuesday in March (SDCL 9-13-37). What are the hours for municipal elections?

The polls shall be opened at the hour of seven oâ€™clock a.m. and remain continuously open until seven oâ€™clock p.m., standard time or daylight savings time, whichever is in effect. However, no polling place may be closed at any election until all the voters who have presented themselves at the polling place inside or outside for the purpose of voting prior to the time of the closing of the polls shall have had time to cast their ballots (SDCL 12-2-3, 9-13-1).

Are candidates in municipal elections required to file financial interest statements?

Yes, if in a first class municipality. Every person elected or appointed to any civil office shall, before entering upon the duties thereof, qualify by taking an oath or affirmation to support the Constitution of the United States and of this

state, and faithfully to discharge the duties of his office, naming it; and by giving a bond, when one is required, conditioned that he will faithfully and impartially discharge the duties of his office, naming it, and render a true account of all money, credits, accounts, and public personal property requiring inventory, as defined in rules issued by the commissioner of the bureau of administration, that shall come into his hands as such officer, and pay over and deliver the same according to law (SDCL 3-1-5). Any candidate for county commissioner, school board member in a school district with a total enrollment of more than two thousand students, or commissioner, council member, or mayor in any first class municipality, shall file a statement of financial interest with the office at which the candidate's nominating petitions are filed not more than fifteen days after filing the candidate's nominating petitions or, if otherwise nominated, not more than fifteen days after the candidate's nomination is certified. Any violation of this section is a petty offense. An intentional violation of this section is a Class 2 misdemeanor. (SDCL 12-25-30). Do any campaign finance reporting requirements apply to municipal elections?

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SOUTH DAKOTA MUNICIPALITIES

Only for 1st class municipality ballot question committees or if a city has adopted campaign finance ordinances.

Campaign finance requirements apply to each statewide office, legislative office, statewide ballot question, county offices and ballot questions in counties with population greater than ten thousand according to the most recent Federal census, ballot questions in first class municipalities, and school district offices and ballot questions in school districts with more than two thousand average daily membership. Any municipal or school district election covered by this chapter shall conform to the contribution limits applicable to legislative offices. This chapter does not apply to the unified judicial system, nor does this chapter apply to any township or special purpose district offices or ballot questions or elections for municipal offices. However, the governing body of any county, township, municipality, school district, or special purpose district not otherwise covered by this chapter may adopt an ordinance or resolution to make the provisions of this chapter, with or without amendments, applicable to county, township, municipal, school district, or special purpose district elections. (SDCL 12-27-39). Municipalities have the option of adopting provisions of state law regarding campaign financing for organizations

contributing to ballot question committees. If such an ordinance is adopted, information to be contained in the statements is contained in SDCL 12-27-19 and 12-27-22 through 28.

The Secretary of State’s office has campaign finance information available at https://sdsos.gov/electionsvoting/campaign-finance/default.aspx

Who can register voters?

The county auditor has complete charge of maintaining the voter registration records in the county. Voter registration shall be conducted by county auditors and municipal finance officers. Voter registration shall be available at the Secretary of State’s office and at those locations which provide driver’s licenses; food stamps; Temporary Assistance for Needy Families; women, infants, and children nutrition programs; Medicaid; military recruitment; and assistance to the disabled as provided by the Department of Human Services (SDCL 12-4-2). Voter registration forms can be printed at your local printing company or you can print the form off of the Secretary of State’s website. Go to www.sdsos.gov and click on Register to Vote under the Elections & Voting tab.

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State Historical Society Announces Spring Deadwood Fund Grant Applications

The South Dakota State Historical Society announces that the applications for the first round of the 2021 Deadwood Fund grant program are due on Feb. 1, 2021, for work beginning no earlier than May 1, 2021. Grant forms are available online at https://history.sd.gov/preservation/fundingopportunities.aspx.

The program is designed to encourage restoration or rehabilitation of historic properties by individuals, organizations, or public agencies, according to Jay D. Vogt, director of the State Historical Society, whose historic preservation office administers the program.

Grants will be awarded in amounts ranging from $1,000 to $25,000. The grant amount must be matched at least on a dollarfor-dollar basis from nonfederal and nonstate sources. Nonprofit organizations will be allowed to use in-kind services for onehalf of their match.

In 2019, $120,676 was awarded among nine projects, which had matching funds of $327,812. The resulting total public-private investment was $448,448. Funding for the program is from Deadwood gaming revenue earmarked by state law for historic preservation projects throughout the state and distributed by the State Historical Society. The second round of 2021 applications will be due Oct. 1, 2021, for work beginning no earlier than Jan. 1, 2022.

For more information on the South Dakota State Historical Societyâ€™s Deadwood Fund grant program, contact the State Historic Preservation Office at the Cultural Heritage Center, 900 Governors Drive, Pierre, SD 57501-2217; telephone 605-773-3458; email shpo@state.sd.us.

SOUTH DAKOTA MUNICIPALITIES

SD Transportation Commission Awards Economic Development Grants

The South Dakota Transportation Committee has awarded just over $4 million in economic development grants for infrastructure improvements to counties and smaller communities across South Dakota. The economic development grant program funds awarded at the Transportation Commission meeting on November 24, 2020, will improve roads leading to schools, main business areas, hospitals, grain elevators, and other economic areas in the communities. The grants pay for 80 percent of the construction costs, up to a maximum of $600,000. “These grants are an important part of the department’s overall grant program to assist local governments in improving their infrastructure across the state,” says Interim Secretary Joel Jundt. “Without the funds from the Economic Development grants, some of these communities would not have the financial ability to improve access that foster economic development and quality of life.” Communities receiving grant awards this year are: Agri-Business Grants: Yankton County - $600,000 for East Side Drive which will provide access to Growmark Midwest. Moody County - $460,000 for 242nd Street and 481st Avenue which will provide access to a dairy.

Community Access grants: City of Hot Springs - $580,000 for 17th Street and Lincoln & Jennings Avenues which serves the school and hospital. City of Hudson - $600,000 for 4th Street which serves a business area. City of Wessington Springs - $600,000 for 2nd Street which serves the school, hospital and nursing home. City of Chancellor - $600,000 for Main Street which serves a business area. City of Gregory - $600,000 for First Street and Logan Avenue which serves the school and hospital. More information regarding the grant programs and the process for applying can be found on the department's website at https://dot.sd.gov/doing-business/local-governments/transportation-economic-development-grants or by contacting Paula Huizenga, 605-773-6253 or Doug Kinniburgh at 605-773-4284.

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A Long-Term Remote Work Strategy for Local Government

By Joe Howland, chief information security officer, VC3

Most of us have been forced into working from home. Many of us are intrigued by the idea of it even after quarantine. But what does a long-term remote work strategy really look like? Too often, we’re offered a remote work blueprint from highly successful tech companies. But what is possible for local government? Is there a simpler version of the expansive technology toolsets employed by tech companies? Can my city or town realize benefits from remote work with a strategy that fits us?

A strong culture and clear organizational goals influence the ability to create a simple and effective technology plan that moves a municipality toward supporting a thriving remote workforce.

Remote work culture In our new remote world, cultural changes within your organization may be needed to achieve success. Here are a few examples of how to change for success: • A carefully considered and easily accessible vision, mission and organizational goals; • A monthly all-hands meeting to keep everyone updated on our company’s progress; • Employee scorecards with one to three key performance indicators to maintain performance clarity; • A widely adopted chat tool where employees discuss projects, share kudos and have fun together. You’ll notice in the few examples we shared that technology is present, but not at the forefront. However, to implement these culture changes and enable remote employees, you might need a few new technology tools.

Remote work technology: setting your employees up for success with the right tools and processes A glance at the highly successful tech companies mentioned earlier may make you feel like you must invest heavily in all new technology. Thankfully, that doesn’t have to be your course of action. You likely already have technology at your disposal that you can use like Office 365.

Here are the technology categories you’ll need to consider:

Fast enough internet According to FCC guidelines, you need a minimum of 5 megabytes-per-second download speed to work remotely and join video calls. However, we’d recommend a minimum of 20 MBps download speed to work remotely without frustration and interruption. Employees can use Google’s Speed Test to determine their internet speed at home. If you’re in a bind, you can sometimes find success using your smartphone as a hotspot, but that will depend on the type of work you’re doing and your cell signal.

Remote access Employees must be able to easily access all applications, documents, and data required to perform daily tasks. Tools like Office 365 and SharePoint are ideal for this situation. We’ve also seen some cities turn to Google’s G-Suite, but this can cause some security concerns in the long run and doesn’t scale as well for larger cities.

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It may be wise to take a crawl, walk and run approach. Test the waters with a pilot group of employees without breaking the bank or torpedoing operations.

dgr g .com 28

Three locations including Sioux Falls, SD 605-339-4157

SOUTH DAKOTA MUNICIPALITIES

Communication Not only will you need a video call platform like Microsoft Teams or Zoom, but you’ll also need a computer, camera and audio equipment to support those video calls.

A group chat tool like Slack or Microsoft Teams is also helpful. This allows for quick, structured work conversations as well as some needed fun conversations for team building.

Project Management and To-Do Lists Visibility is crucial to keeping everyone in sync. Digital tools are a great way to achieve that visibility. Options like Microsoft Planner, Basecamp and others help you can keep track of tasks and projects.

Cybersecurity Supporting a remote workforce does introduce new cybersecurity challenges. At a minimum, it’s important for all remote employees to update and patch the technology and devices in their homes. These updates and patches include security defenses that address known vulnerabilities. Here are some examples: • Update computer operating systems – it needs to be Windows 8 or better. • Update web browser. • Install or update antivirus software. • Update the home’s WiFi router. • Update internet-connected devices like Google Nest, security system, etc. Beyond these practical measures, it’s also a good idea for your city or town to enable multifactor authentication, or MFA, wherever it’s supported. MFA adds a layer of protection beyond a password for software and core applications.

Putting it all together Offering remote work is not a simple project nor should it be a decision reached lightly. You have to consider your organization’s goals, culture and technology toolset. You are best positioned to understand your organization and culture. But maybe you’d like some help understanding how technology can best support your remote team. Connect with your IT staff or partner to determine what technology you already have, what’s needed and what may be a nice addition in the future.

Joe Howland is the chief information security officer at VC3, the Municipal Association of SC’s technology partner. This article appeared in the October 2020 edition of Uptown, a publication of the Municipal Association of SC. It is reprinted here in its entirety with permission.

JANUARY 2021 2017

Effective Ways to Strengthen Connections Making a case for development of nontechnical skills

By: Sarah Meusburger, SPHR, SHRM-SCP, Banner Associates, Inc./Alternative HRD, LLC.

What professional development goals do you have for yourself in 2021? Technical skills are important. No doubt about it. Those with the greatest technical skills, education, and experience are positioned well to add tremendous value to any organization. However, professional development shouldnâ€™t revolve only around technical skills.

What about strengthening your nontechnical skills? When is the last time you sought training on establishing more effective work relationships or improving quality of your interactions with others?

The ability to connect with others relies on your emotional intelligence or emotional quotient, commonly referred to as EQ. Those with high EQ are exceptional at reading people, building relationships, and connecting with others; those with low EQ struggle to form strong connections.

Compelling research supports why this type of skill should be at the top of your list for professional development. According to thought leader and best-selling author Travis Bradberry, EQ is responsible for 58% of your overall job performance. Fortunately, your ability to connect with others is a skill that can be developed without attending a formal training program.

First, identify three primary groups of individuals that you interact with on a frequent basis. These are your pools of opportunity. As an example, perhaps these groups are customers, colleagues, and personal contacts. To harness the ability to connect with others, start with these elements. â€˘

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Authenticity: When you interact with others, be intentional about demonstrating your genuine interest in them. Listen to them with the primary goal of better understanding them and whatâ€™s important to them. As leadership expert John Maxwell says, â€œMake their agenda your priority.â€? Ask yourself if you are truly listening to what the other person is saying, or are you merely waiting for your turn to speak? Inquisitive Engagement: Ask questions that allow you to learn about the person you are interacting with. This affords you an opportunity to relate with them from more than one angle. Perhaps you have visited regularly with another staff member, Mike, for the past three years. While your working relationship is good, you realize that you really donâ€™t know anything about Mike outside of the occasional work-related tasks or topics you discuss. Ask Mike about his plans for the upcoming weekend, and he may share that heâ€™s going to a tournament to watch his grandson play basketball. One small question often opens the door to other questions. Take that opportunity to ask more and learn more. Getting to know those you interact with is such an integral part of establishing genuine connections. Mindset of Service: If someone goes out of their way to help you or simply demonstrates a kind gesture, it has a positive impact on you. Practice a mindset of service by identifying opportunities to help others. If a new staff member comes to you with questions, offer to sit down with them for coffee or lunch to share additional insight. This small gesture will be greatly appreciated and will allow them to benefit from your experience. This may also be an opportunity to establish SOUTH DAKOTA MUNICIPALITIES

•

stronger relationships and increase communication with city council members, commissioners, board or committee members. If there’s a client that is particularly difficult to work with, resist the urge to minimize contact with them. Instead, schedule additional time to work with them so that a connection can be established. Be intentional in your efforts to foster that relationship and improve the communication in some way. Quality of Presence: This element requires selfreflection. What is the quality of your presence? Do others look forward to working with you? This includes your attitude, voice tone, body language, sense of humor, empathy, and other factors. If you are perceived as someone who is disgruntled or always negative, for example, that adversely impacts your ability to connect with others. Conversely, if you maintain a positive outlook and genuine interest in others, people will absolutely look forward to working with you. Although it may seem insignificant when compared to your technical expertise, your attitude makes a big difference when trying to make genuine connections with others. Demonstrate a positive quality of presence. Maintain the Connections: It takes time to establish strong connections, and it takes intentional effort to maintain them. Consider using your calendar to schedule follow-up discussions. Pick up the phone or have in-person communication whenever possible. Email is an extraordinary tool, but it isn’t the best way to communicate if you want to strengthen connections with others.

If you want to strengthen your ability to connect with others, these elements are a good starting point. Be intentional about how to demonstrate each of these elements every day. Focus first on the three groups of individuals that you’ve identified, then expand from there. The way we connect with those around us has a significant impact on our daily lives, so challenge yourself to develop those skills starting today. ■

Sarah Meusburger serves both as the Human Resources Director for Banner Associates, Inc. as well as a Human Resources Project Consultant for Alternative HRD, LLC. Both firms work with and support municipalities throughout South Dakota. If you have questions on this topic or would like additional resources, please feel free to reach out. Sarah may be reached at (605) 692-6342 or via email at sarahm@bannerassociates.com.

JANUARY 2021 2017

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SOUTH DAKOTA MUNICIPALITIES

By Chris Hill, Director of Municipal Electrical Services

People say that when you have a child that you will finally understand what unconditional love is. They were right. I grew up and still live in my hometown of Plankinton. My parents live in Plankinton and I have one sibling that also lives here. I have always appreciated my hometown and wanted nothing but the best for the community. Loving my hometown is much like before the birth of my children, I did not realize how much my heart could care for something. Now I have 35 communities that I love and I’m sure my friends get tired of hearing about them- like a proud father bragging about his children. Whenever I hear the name of one of the 35 municipal electric communities I always say, “that’s one of my muni electrics”. My family and friends can probably name several of the municipal electric communities now and most of them now know who provides their electricity whether it be a municipality, rural electric cooperative, or investor-owned utility. All three utilities work hard to make sure that we all provide reliable power. I love my hometown. I love the 35 municipalities that I represent, and I love South Dakota.

The 35 municipal electric utilities do not have billboards to promote themselves or the great things that they are

Serving South Dakota communities and their public libraries. Check out our resources on library.sd.gov

Pierre | 605-773-3131 |

JANUARY 2021 2017

accomplishing. They do not have commercials or advertise on websites. In fact, most of the good things that the community does goes unrecognized and quietly into the night. Speaking of night, did you notice the Christmas lights and decorations in your community? If you did AND you appreciate them, thank your city employees for putting them up!

The list below shows the South Dakota communities that own and operate their electric utility system.

Arlington Aurora Badger Beresford Big Stone City Brookings Bryant Burke Colman Elk Point Estelline Faith Flandreau Fort Pierre Groton Hecla Howard Langford

Madison McLaughlin Miller Onida Parker Pickstown Pierre Plankinton Pukwana Sioux Falls Tyndall Vermillion Volga Watertown Wessington Springs White Winner

As you are likely aware, every community in South Dakota is unique. Most municipals that own and operate their electric system have done so for over a century and have built the electric fund into the very framework of their communities. It remains a vital component to their growth and success. Every South Dakota community is great. The municipal electrics work hard to own and operate their electrical system and that utility and the revenue from owning their system is part of what makes their HOMETOWN great. 33

“Prioritizing the Cascading Crisis:” New Opportunities in Challenging Times

looming issues. We seek your feedback--it will be a great platform for commiserating too! Due to the pandemic, we have not been able to conduct all the in-person Member visits we normally conduct each year. Your input will help us to hone our exceptional programs and to add new services to meet your growing needs. These challenging times also require solid and enlightened leadership. The SDPAA Board of Directors governs all SDPAA operations and is elected from among their fellow SDPAA Members. The SDPAA Board is a robust group with centuries of collective local government leadership who will deftly guide the SDPAA through these crises.

By: Dave Pfeifle, Executive Director, SDPAA

The many crises arising this past year created a new opportunity in the public sector: the need to prioritize the cascading crises confronting local governments. Prioritization is a daunting task while facing the worst pandemic in a century; the most civil unrest in half a century; the most severe and frequent natural disasters in decades, including severe wind & hail storms in the Midwest; and the most turbulent political climate in our lifetime.

In these challenging times, a public entity needs far more than mere indemnification that can be provided by a private insurer. Local governments need uniquely-tailored assistance including model policies, loss control surveys, and expert legal advice from a team of local government legal experts. Sometimes we simply need to commiserate about our common problems. Only a public entity pool can provide these tools as well as the necessary coverages at affordable, stable rates. As you know from reading our past columns or from your public entity already being a Member, the South Dakota Public Assurance Alliance (SDPAA) proactively provides these tools for our Members. In the coming months, the SDPAA will virtually host a series of Member roundtables to ascertain any current or 34

This past year the Board witnessed the retirement of two of its members: Mike Hall and Tracy Turbak. Each of them served the public for almost four decades--an astounding testament to their commitment to public service. Mike served as an ambulance driver, a firefighter, a risk manager, and a Sioux Falls city department director. Tracy served as a legislative auditor at the state level for five years, then served over three decades as a finance officer, first in Montana and then in Watertown and Sioux Falls. We will miss their wisdom and their wit as we move forward.

Any retirements of SDPAA Board members are filled by other highly qualified public servants who will continue the Board’s legacy of conscientiously serving their fellow SDPAA Members. The SDPAA is pleased to announce the addition of two newly-elected Board members, Bill O’Toole and Justin Weiland. Bill is the Director of Human Resources for Sioux Falls. Justin is the City Administrator for Dell Rapids. Each of them brings a passion for public service fueled by decades of experience that will effectively serve the SDPAA Board and all 434 Members for years to come.

No private insurer could provide your public entity with the services offered by the SDPAA. No private insurer would be governed by a board of directors comprised of your fellow public servants who can truly appreciate the coverages and tools your public entity may require. Only the SDPAA provides the coverages and the tools for your public entity to effectively prioritize and address the cascading crises facing local governments in SD.

If your public entity is not a Member of the SDPAA, please contact the SDPAA at 800-658-3633 option 2 or by email at sdpaa@sdmunicipalleague.org. to inquire about all the services available to SDPAA Members. SOUTH DAKOTA MUNICIPALITIES

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Getting More from Social Media for Pandemic and Disaster Management

In times of crisis, the use of social media is key for risk communication and community engagement By: Clayton Wukich, PhD

At the beginning of 2020, when contemplating their careers, most city and county managers could reasonably expect to encounter a disaster at some pointâ€”a flood, wildfire, tornado, or industrial accident. In one fell swoop, the coronavirus pandemic has made all of them emergency managers for the foreseeable future. As they continue to grapple with COVID-19, social media can help with their risk communication and community engagement efforts.

Drawing on scholarship and practitioner guidance from the Centers for Disease Control and Prevention (CDC) and the Federal Emergency Management Agency (FEMA), this article outlines engagement strategies that pertain to the pandemic and other possible disasters. This knowledge is pertinent not only because of the pandemic, for communities must also prepare for other disasters looming in the short term. Extreme weather and other hazardsâ€” natural and man-madeâ€”will not wait for the pandemic to end, and such events have already exposed operational inadequacies. In short, the pandemic has made our communities more vulnerable and establishes the conditions for compounding events. Therefore, preparing residents for what is to come and enhancing our abilities to effectively communicate that risk represent critical tasks. While in no way comprehensive, this article discusses different ways for local governments to engage residents (1) as partners to reduce their exposure to risk, (2) as customers to serve and satisfy, and (3) as citizens with whom to discuss future policy decisions. Local 36

governments pursue these relationships during normal times, and they certainly apply during disasters.1 My own research informs this effort; I have interviewed many emergency managers and analyzed tens of thousands of social media messages from federal, state, and local SOUTH DAKOTA MUNICIPALITIES

uses. Facebook reaches the broadest audience and allows for longer messages. Twitter messages are shorter, more news-related, and often direct readers to the CDC website.

agencies. Local government managers and communications teams are certainly familiar with many of these concepts, but my hope is to offer a helpful idea or two to assist as they deal with the pandemic and whatever comes next.

Partners to Reduce Community Risk Local governments can empower residents as partners by giving them the information they need to reduce their exposure to risk. Ideally, this will affect—or reinforce— related behavioral changes such as social distancing or disaster preparedness practices. Messages should be straightforward and consistent, and they should articulate the specific actions residents need to take to make them and their families safer.

A number of sources provide content for local governments to reuse. For example, the CDC offers sample COVID-19 guidance on social distancing, protecting older adults, stopping the spread, dealing with personal stress, and making cloth face coverings and other protective actions. This content provides clear and specific language that tells people exactly what to do, and in so doing aligns with evidence-based best practices identified within disaster research.2 Furthermore, the CDC recognizes that different applications—Facebook, Twitter, and Instagram—have different audiences and different JANUARY 2021 2017

For Instagram, messages speak to a younger audience. With the influx of younger adults contracting the disease, the CDC emphasizes “if you have certain underlying medical conditions, you are at an increased risk of severe illness from #COVID19, no matter your age.” Guidance for local governments to borrow for content includes: • Stay home if possible. • Avoid close contact with people who are sick. • Wear a face covering when in public. • Stay at least 6 feet away from others and avoid large crowds. • Take everyday preventive actions: wash hands often and avoid touching face, nose, and eyes. • Have over-the-counter medicines, medical supplies (like tissues), and extra necessary prescriptions. • Have extra household items and groceries on hand. • Make a plan for what to do if you or loved ones get sick. • Routinely clean and disinfect surfaces and objects that are touched often. • Consult with your healthcare provider if you have symptoms of COVID-19.

In response to community outbreaks or other rapid onset events (e.g., extreme weather, earthquakes, and mass shootings), local government officials should refamiliarize themselves concerning how to write effective warning messages. Leveraging decades of research from the fields of sociology and communication as well as their own expert interviews, Jeannette Sutton, a University of Kentucky professor, and Erica Kuligowski, a social scientist at the National Institute of Standards and Technology, recommend including a description of the impending hazard and its likely consequences, the location of those affected, and explicit guidance on what people should do and when they should do it.3 Specifically, they advise when crafting warning messages to do the following: • Use ALL CAPS for keywords to increase urgency. • Specify the threat and its impact. • Clearly identify the location of impact. • Use imperative language to instruct protective actions. • Include a #hashtag. • Include visual imagery as part of the message. Here is an example message about a hypothetical radiological incident: “NUCLEAR EXPLOSION in Southern 37

California. High levels of radiation in Los Angeles are blowing toward Orange County & will cause severe illness and death. Do NOT drive. TAKE SHELTER NOW in a sturdy building, shut windows/doors; stay and wait further instruction. #CAExplosion.”

This message includes all critical components that are essential whereas incomplete messages leave people searching for additional guidance and reduce the likelihood that they will take protective actions in a timely fashion.

Disaster preparedness messages are important as well. People are not prepared for disasters; research confirms this again and again. Prior to urgent events, local governments should promote preparedness to their residents. With public sector resources diminished, community resilience (the ability of a community to weather and recover from an extreme event) increasingly depends on individual preparedness. Well-designed messages are imperative to keep the community vigilant and informed about what they can do to keep their families safe. FEMA offers some examples, and I include a link at the end of this article.4

In my research, I identify best practices from state agencies, such as making family emergency plans that articulate what to do, where to go, and how to communicate with loved ones during a disaster. Another essential message has to do with assembling emergency supply kits to include water, nonperishable food, flashlights, first aid kits, radios, and batteries. Based on a community’s susceptibility to specific hazards, local governments can also educate residents about the nature of those hazards and related risks, and they can outline specific protective action guidance. For example, a state agency posted a straightforward message about flooding, “18 inches of swiftly moving water can carry away a large vehicle. Turn Around Don’t Drown.” After interviewing state public information officers and analyzing their preparedness messages, I have made recommendations regarding how agencies should approach preparedness campaigns: • Be persistent. Be consistent. And repeat the message. • Replace vague encouragement with specific steps that people can take to prepare for disasters. Do not assume people will take the time to seek out other sources to find the answers. • Discuss the consequences of being unprepared for disasters. Use specific examples. Communicate the risk of inaction. • Don’t reinvent the wheel. Reuse content from other trusted sources such as FEMA. • Do not forget about businesses and other 38

organizations. Adapting household guidance messages (e.g., Making a Plan and Supply Kits) to organizations offers an approach.5

In all, the idea is that by empowering residents and businesses to prepare, local governments can help to build stronger, more resilient communities. In dire situations, people who can take care of themselves for longer periods of time help their communities by freeing up resources for the most vulnerable among us.

Customers to Serve During normal, everyday operations, local governments spend considerable effort developing their social media presence. Much of this content has to do with letting residents know where, when, and how to access public services. Therefore, communicating service disruptions and event cancellations represent a pertinent component of pandemic and other disaster messaging.

In response to COVID-19, cities and counties have had to (1) modify waste collection schedules, (2) suspend transit service, (3) cancel recreational activities and other events, (4) close city offices, and (5) cancel public meetings or transition them to online channels such as Zoom. Residents need to know these new policies and should be given information on when services might be offered again. This type of engagement can complement risk communication efforts by letting the community know they are not operating in normal times—as if they needed to be reminded. More importantly, though, local governments can reiterate stay-at-home orders, social SOUTH DAKOTA MUNICIPALITIES

Carolina, and Virginia, and the most liked post (out of all of them) included a video of a toddler waving goodbye to her firefighter parent leaving for a 48-hour shift. Telling the story of how personnel contribute to protecting their communities, the sacrifices they make, and how hard they work can put a personal face on local government and recognize personnel for their dedication. As residents isolate, any interaction they have with such content may help to foster a stronger relationship between them and their local government.

distancing mandates, and other protective action orders such as wearing face coverings as part of these messages. Local governments are also in a position to amplify emerging policies regarding testing, contact tracing, and supported isolation that is vital to limit outbreaks moving forward.

Information flow need not be one way. Local governments can monitor for questions or requests and respond accordingly. Personnel should prioritize comments and replies to their content and enable direct messaging so that residents feel free to communicate more privately. Moreover, team members can initiate such interactions by asking for feedback on service quality or about community needs.

Many communications teams already engage in such twoway dialogue. However, encouraging such practices creates work for personnel and the expectation of followup, whereas residents anticipate responsiveness. If a communications team does not have the time and personnel to monitor and respond, they should not encourage dialogue in the first place and should make it clear to residents that any request should be communicated through other, more appropriate channels such as 311 or 911.

Relationship building is a component of good customer service. During these extraordinary times, local governments can convey stories about the service and dedication of local government personnel, for it is important to educate residents about what their local authorities are doing for their communities. After Hurricane Florence in 2018, I analyzed all the Facebook posts from affected cities in North Carolina, South JANUARY 2021

Citizens to Engage in Dialogue The pandemic’s economic and financial impacts will be severe and long-lasting. Local governments will have to make difficult and far-reaching budgetary decisions, and they will have to negotiate what the new normal looks like in terms of services offered and the extent to which services will be offered when the pandemic abates. When local governments substantively engage residents in this type of decision-making, they facilitate citizen participation. This type of interaction is relatively uncommon on Facebook and Twitter, which are more useful for information sharing than for careful deliberation. Therefore, it is imperative not to conflate engagement statistics (e.g., reactions, replies, and retweets) with meaningful dialogue. Such statistics may provide an initial indicator of preference or level of interest, but unless they contribute to a larger, more deliberative dialogue on difficult problems, they do not create meaningful citizen participation.

Thomas Bryer, a University of Central Florida professor, asserts that social media managers who successfully engender participation appear to act as neutral conveners, “unafraid of what citizens will say and encouraging of assenting and dissenting views.” However, in addition to engendering positive dialogue, Professor Bryer notes “misinformation, erroneous information, or libel can spread just as quickly” and “social media can turn public opinion and action rapidly in any given direction.”6 As a result, local governments cannot control the conversation. Moreover, there are political risks for officials and agencies associated with such conversations. During and after disasters, people seek out meaning and accountability, and while leaders formulate and convey narratives about the event, they often refrain from inviting such open, unpredictable content.7 Consequently, those decisions deny the public a voice and short circuit feedback to officials.

In a situation like COVID-19, people express frustration and urge for the cessation of social distancing policies or protest the suggestion that they wear face coverings. Not all decisions should be open for extended deliberation, especially evidence-based policies pertaining to public health. In those cases, authorities may consider explaining 39

the rationale to the public in order to undercut false rumors and misinformation. Local governments should take on this job if they are able. Moreover, social media managers should not abdicate their responsibility to fact check and correct false rumors. This is not an easy job when misinformation abounds and conversations tend be polarized, but it is necessary in order to keep the public informed with factual information.

Final Thoughts With this pandemic comes a remarkable amount of information from many sources—some reliable, some not. Misinformation and disinformation, much of it designed by self-interested actors to confuse, obfuscate, and misdirect, can overwhelm people’s ability to make sound decisions about what protective actions to take. It also sows confusion, frustration, and dissension. Facebook and Twitter algorithms privilege such divisive rhetoric. In a previous issue of this magazine, Professor Bryer suggested local governments abandon those applications “and not contribute to their destructive tendencies by giving them more audience.” In light of the pandemic, I advise to stay active, provide guidance, and take Professor Bryer’s alternative route of innovating to engage residents in more meaningful ways. Local governments perform a valuable service by calmly disseminating straightforward, evidence-based content. • They curate and reuse guidance from subject matter experts to inform residents’ protective action decision-making—whether about the pandemic or other hazards on the horizon. This support engages residents as partners to promote public health and build more resilient communities. • They remind residents of the gravity of the situation by communicating service disruptions. Furthermore, local governments serve a vital customer service role by responding to questions and requests for help. • They can convene deliberative conversations about how communities move forward, and they serve a vital role by providing fact-checking and rumor-control functions for the good of their communities’ information ecosystems.

2 Sutton, Jeannette, and Erica D. Kuligowski. 2019. Alerts

and Warnings on Short Messaging Channels: Guidance from an Expert Panel Process. Natural Hazards Review, 20(2), 1-10. 3 h t t p s : / / w w w. c d c . g o v / c o r o n a v i r u s / 2 0 1 9 ncov/communication/social-media-toolkit.html 4 https://www.ready.gov/toolkits

5 Wukich, Clayton. 2019. Preparing for Disaster: Social Media Use for Household, Organizational, and Community Preparedness. Risk, Hazards & Crisis in Public Policy, 10(2), 233-260.

6 Bryer, Thomas A. 2013. Designing Social Media Strategies for Effective Citizen Engagement: A Case Example and Model. National Civic Review, 102(1), 4350.

7 Boin, Arjen, Paul Hart, Eric Stern, and Bengt Sundelius. 2017. The Politics of Crisis Management: Public Leadership Under Pressure. 2nd ed. New York, NY: Cambridge University Press.

8 Bryer, Thomas. 2020. Social Media in Local Government: Leave or Experiment: A Philosophical Look at How Best to Navigate the Online World. Public Management, April, 35-38.

This article originally appeared in Public Management magazine by the International City/County Management Association CLAYTON WUKICH, PhD, is an associate professor and MPA director at the Levin College of Urban Affairs, Cleveland State University, Cleveland, Ohio (r.wukich@csuohio.edu).

Engaging the community in these ways will pay dividends in the future in the form of healthier communities who trust their local governments to do the right thing and look after their best interests. PM ENDNOTES AND RESOURCES

1 Thomas, John Clayton. 2012. Citizen, Customer, Partner: Engaging the Public in Public Management. Armonk, NY: M.E. Sharpe. 40

SOUTH DAKOTA MUNICIPALITIES

SD Police Chiefs’ Association and SD Sheriffs’ Association Accepting Award Nominations

Sheriffs’ Service Award For contributions by a member of the SDSA which exceed the high standards and contributions normally made by members.

Chief John Wainman Sr. Service Award For contributions by a member of the SDPCA which exceed the high standards and contributions normally made by members. All nominations must be submitted in writing by March 1, 2021. The awards will be presented during the SDPCA and SDSA Joint Meeting held in Deadwood.

The South Dakota Police Chiefs’ Association (SDPCA) and the South Dakota Sheriffs’ Association (SDSA) are accepting nominations for the following awards:

An official nomination form can be obtained by visiting www.sdmunicipalleague.org, under the Police Chiefs section of the Affiliates Organizations tab.

Medal of Honor For law enforcement officers who willingly distinguish themselves through an act of courage, involving risk of imminent serious injury or death, for the purpose of saving or protecting a human life while taking an armed and immediately dangerous suspect into custody. This is a joint SDPCA/SDSA Award.

Officer of the Year All sworn officers are eligible. This includes law enforcement officers in Police Departments, Sheriffs’ Offices, US Park Service, Customs, Border Patrol, Tribal Agencies, University Police, Reserve Officers, and others below the rank of Chief/Sheriff. Nominations may be made for exceptional achievement in any police endeavor, including extraordinary valor, crime prevention, investigative work, community policing, traffic safety, drug control and prevention, juvenile programs and training programs. This is a joint SDPCA/SDSA Award. Citizen’s Award of Merit Presented to a citizen, company or group who performed an exceptional act or demonstrated a continued pattern of actions that furthered the missions and goals of the SDPCA and SDSA, or who have made a significant contribution to the law enforcement profession in the State of South Dakota. This is a joint SDPCA/SDSA Award. JANUARY 2021 2017

By Leah Szarek

Municipal Bonds

This article references investors and municipal bonds. If you are a city or town with bonds outstanding and have a continuing disclosure requirement as part of the offering of those bonds to the public (investors), you may have a requirement to update your disclosure depending on how the pandemic is affecting your city or town. If you have bonds outstanding, most of you are probably making good disclosure to EMMA already but as you read this article it might generate questions best answered by your dissemination agent or from the references listed below if you do your own municipal disclosure. Disclosing information on EMMA for the world to see should be done with much thought and only if required by the bond documents. Managing Municipal Debt Obligations in the Time of COVID-19

Plunging tax revenues, strained healthcare systems, painful budget cuts – South Dakota municipalities are not alone in facing these challenges brought on by the COVID-19 pandemic. While states and communities across the country primarily look to Washington, DC, for legislative and monetary policy solutions, there is another DC-based organization to know. The Municipal Securities Rulemaking Board (MSRB) serves as a resource for municipalities in disclosing current information about their financial and operating status to investors and the public.

Turn to the MSRB for help seeing how other municipalities are describing the financial impact of the pandemic in their public filings. The MSRB also provides resources to help municipal officials appropriately categorize their filings to make them easier for investors and the public to find. When thinking about bringing new municipal bonds to market in these uncertain times, the MSRB’s freely available market data can be an important resource for municipalities and their financial professionals to see how the market is trending.

How Are Municipalities Disclosing the Known – and Unknown – Effects of the Pandemic?

Municipal officials responsible for budgeting, debt management and financial disclosures may know the MSRB best as the operator of the Electronic Municipal Market Access (EMMA®) website. The EMMA website is the centralized, national repository where states and municipalities file information about their financial and operating condition and events that may affect 42

bondholders. Investors rely on these disclosures to make informed decisions about the bonds in their portfolios and bonds they may be considering buying. For municipalities, disclosures from other states and communities can provide a helpful model for disclosure, especially when it comes to a novel situation like a global pandemic.

To help both investors and issuers more quickly and easily get to this information, the MSRB’s data team leverages the power of cloud computing to comb through more than 130,000 – and counting – disclosure documents submitted to the EMMA system since January 2020. The MSRB identifies and aggregates the disclosures that reference COVID-19 and related keywords. The latest report of COVID-related disclosures, updated regularly and sortable by state, is available on the MSRB’s dedicated COVID-19 webpage. Many municipalities are using this report to see how their peers are handling the tough task of disclosing the effects of the pandemic and the uncertainties around future revenue and expenses.

It is important to note that the MSRB does not regulate municipalities or set the standards for disclosure. Instead, the MSRB provides the EMMA platform to enable municipalities to quickly and efficiently meet their disclosure obligations. The Securities and Exchange Commission (SEC) plays an important role in the regulatory framework for disclosure. Recent SEC guidance related to the COVID-19 pandemic encourages municipalities and all bond issuers to provide investors with as much information about their current and operating condition as is reasonably practicable, and even forwardlooking information when possible, accompanied by appropriate cautionary language. The SEC has said they would not expect to second guess such “good faith attempts to provide appropriately framed current and/or forward-looking information.” Read the full SEC guidance on the SEC’s website and also find it linked on the MSRB’s COVID-19 information page. Ready to File a Disclosure to EMMA but Need Help?

The MSRB provides a free library of video tutorials, manuals and resources to assist municipal officials throughout the process of submitting a disclosure filing to the EMMA website. Among the most frequently asked questions about making a COVID-19-related disclosure relates to choosing a category to index the disclosure in the EMMA system. Categories function as labels and search filters on the EMMA website. Submitting disclosures with the applicable categories enables EMMA users to locate disclosures more easily. SOUTH DAKOTA MUNICIPALITIES

The MSRB provides educational resources that help explain the various categories available when making a financial or operating disclosure or an event disclosure on EMMA. To help investors understand the topic of the disclosure at a glance, municipal officials may wish to consider choosing one or more descriptive categories and providing descriptive text in the “Description” field when making their filings to EMMA. Thinking about Issuing Municipal Bonds?

EMMA not only provides free public access to state and local disclosures, but also data about trading in municipal securities and broader market data, including key yield curves and indices. The EMMA website has played an important role in helping municipal market participants understand the immediate impact of the pandemic.

In March 2020, as it became increasingly apparent states and communities would have to go on lockdown to prevent the spread of COVID-19, volatility in the municipal bond market soared to heights not seen even during the Great Recession. Even though the market has normalized, the market data and tools available on the EMMA website and in MSRB data reports can be important resources for municipalities considering a new bond issuance. Learn more in the MSRB’s guide to EMMA for municipal bond issuers.

The MSRB began releasing daily market activity reports for the public and offered data and expertise to fellow regulators and policymakers to inform their approach to emergency relief for the market. With little new issuance coming to market and liquidity needs rising, the MSRB loaned one of its leading staff experts to the Federal Reserve Bank of New York to help structure and operationalize its new Municipal Liquidity Facility (MLF). The MSRB also took the step of waiving any MSRB fees that would apply to MLF transactions to further support market liquidity. Keep up with the MSRB’s latest work in response to the pandemic on its dedicated COVID-19 webpage.

Aiding in the Recovery As South Dakota cities and towns wrestle with the fiscal challenges of the pandemic, the MSRB and its EMMA website can serve as an important resource to municipal officials, their bondholders and policymakers. Municipalities that issue bonds can use EMMA and the MSRB’s disclosure summary to review the COVIDrelated disclosures of other states and municipalities to understand how they are managing the crisis and disclosing that information to the investing public. Local officials can reach out to the MSRB with questions when making their own filings and refer to EMMA for real-time JANUARY 2021

market data to inform their debt management decisions. At the same time, the freely available market data and expertise from the MSRB continues to inform federal public policy on relief measures to help state and local governments recover from this crisis.

Leah Szarek is the Interim Chief External Relations Officer for the Municipal Securities Rulemaking Board (MSRB), where she oversees the organization's corporate communications, stakeholder engagement initiatives and government relations. Previously, Leah has held various communications roles at the MSRB and has led the MSRB’s flagship market transparency program, the Electronic Municipal Market Access (EMMA®) website, as Director, Market Transparency.

SDML Directory Changes

Big Stone City

Burke Clark

Corsica Elkton

Hosmer

Irene

Leola

Madison

Mission Hill Rosholt

Vermillion

Delete: FO Emily Sigler Add: FO Maria Loughlin

Delete: PC Pete Eng CM Mark Green Add: PC Mark Green

Delete: FO Jackie Luttrell Add: FO Alaina Wellnitz

Delete: FO Barbara Noteboom Add: FO Lori Heidinger

Add:

CM David Bierman

Delete: CM Michael Schwingler (deceased)

Delete: ATT Greg Brewers

Delete: M Thomas Theisen CM Lindsey Bollinger Add: M Royce Erdmann CM Trisha Erdman

Delete: FO Jen Eimers

Delete: ATT Ross DenHerder Add: ATT Beau Barrett 605-665-9693

Add:

PC Emmanuel Dralu

Form of Government: Switched from Aldermanic to Home Rule with City Manager

Email Directory changes to lisa@sdmunicipalleague.org. Visit www.sdmunicipalleague.org for a cumulative listing of changes to the 2020-2021 Directory of Municipal Officials.

Risk-Sharing

Year End Report to the Membership

We have just completed another successful year within the SDML Workers’ Compensation Fund. It has become tradition to share the year end numbers with our Membership for the past year.

Membership Growth: The number of public entities that purchase their work comp coverage from the SDML Workers’ Compensation Fund continues to grow. Below is a history of the Membership numbers from the very beginning of the SDML Workers’ Compensation Fund.

1987 – The Fund’s 1st Year 1995 – Ins. Benefits 1st Year as Admin 2000 2005 2010 2015 2016 2017 – 28 New Members added in 2017 2018 – 39 New Members added in 2018 2019 2020

57 Members 188 Members 209 Members 290 Members 362 Members 416 Members 426 Members 454 Members 493 Members 498 Members 500 Members

Below is the Membership breakdown by type of entity:

Cities Counties Townships Fire Districts Conservation Districts Irrigation Districts Sanitary Districts Solid Waste Districts Boards & Misc. Ambulance Districts 2019 Total 44

Numbers

249 66 19 68 53 1 7 2 14 22 498

The number of members has increased 139% since the year 2000. The claims activity has remained relatively stable in both the number of claims (Frequency) and the dollar cost of those claims (Severity) relative to the membership growth. This has been consistent for several reasons. First, the solid underwriting practices that Insurance Benefits uses when adding new members. Second, the claims management and use of rehab nurses that Claims Associates provides. Third, the active loss control programs that are provided by Safety Benefits. Fourth, your commitment to building a culture of safety for your employees through the use of safety programs and training.

2021: 3% Net Rate Decrease: The SDML Workers’ Compensation Fund uses an actuarial firm, AON Risk Solutions, to evaluate claims, expenses, and to determine the rates that we need to charge you, our Members, on an annual basis. The actuarial firm also looks at each individual member’s claims experience and determines each Member’s Fund Modifier calculated by your individual claim history. Based on the results of that Actuarial Report, it was announced at the Annual Meeting in October that we are able to keep our base rates unchanged for 2021. Because of our strong financial position, we are able to increase the Renewal Credit from 18% to 21%. The Board also approved no changes to the Loss Control and Return on Equity Credits. This is the 2nd consecutive year with a 3% net rate decrease.

Actually, our net rates have decreased 7% in the last 14 years. The Renewal Credit is 21%, the Loss Control Credit is 9% and the Equity Credit is 10% Pro-Rata share. These credits equal more than a 30% savings for your workers’ compensation coverage and puts money back into your budget.

NEW: First Responder Assistance Program: The SDML Workers’ Compensation Fund is happy to announce a valuable new benefit for all of our first responders, their spouses, and their dependents effective January 1, 2021. The First Responder Assistance Program provided by Connections EAP of Rock Valley, Iowa is an important problem-solving benefit available to first responders and their families. All that is required is that your department is a member of the SDML Workers’ Compensation Fund. Please see the article titled SDML Work Comp Fund Offers New Mental Health Benefit for First Responders and Families in this newsletter for more details.

Grant Programs: For over a decade the SDML Workers’ Compensation Fund has offered three grant programs to its members. The Stryker EMS grant, the Stan Houston ICS® SOUTH DAKOTA MUNICIPALITIES

Saw grant and the Trenching and Confined Space Entry Safety Equipment grant.

NEW AS OF JANUARY 1, 2021, the SDML Workers’ Compensation Fund is expanding the Stryker EMS grant to include the Lucas®3, v3.1 Chest Compression System. This adds one more piece of equipment eligible for the Stryker EMS grant program, which currently includes the Stryker Power-PRO™ ambulance cot, Stryker Stair-PRO® stair chair and the Stryker PowerLOAD™ system. Because these grant programs promote safety for our members, the SDML Workers’ Compensation Fund Board of Trustees approved all three grant programs for the 2021 year on a first come first serve basis until the grant funds are exhausted. The 2021 grant applications will be accepted beginning January 1, 2021. Contact Insurance Benefits at info@sdmlwcfund.com to request an application or visit www.sdmlwcfund.com and click on the “Grant Application” button on the Quick Links section of the Home Page. Keep reading for more details about each grant program opportunity. Stryker EMS Equipment Grant

The Stryker EMS grant program was created to assist our members in purchasing a Stryker Power-PRO™ ambulance cot, a Stryker Stair-PRO® stair chair or the Stryker Power-LOAD™ system. The pricing for the Lucas®3, v3.1 Chest Compression System hasn’t been finalized, but will be available by January 1st.

Benefits, Inc. will review the requested equipment to verify that it meets all current standards for its intended purpose. If you would like to inquire about the eligibility and pre-approval of the equipment prior to completing an application, please contact the SDML WC Fund Administrator, Insurance Benefits, Inc.

Eligibility for these grants is very simple. The applicant must be a member of the SDML WC Fund as of the date of the grant application and in the year the grant is awarded. Also, the member must meet several selection criteria, including compliance with loss control safety recommendations. The complete list of selection criteria is outlined in the applications.

The Board of Trustees thanks all of you for the continued support you give to the SDML Workers’ Compensation Fund, your commitment to safety, to returning an injured employee back to work, for following your Loss Control Improvement Recommendations, and especially your continued membership with the SDML Workers’ Compensation Fund.

If you have any questions regarding this year end summary or the grant programs, please do not hesitate to call your Administrator, Insurance Benefits, Inc. at 800-233-9073 or email info@sdmlwcfund.com. Brad Wilson, CIC, AIC, SDWCS SDML Workers’ Compensation Fund Fund Administrator - Insurance Benefits, Inc.

Stan Houston ICS® Saw Grant

This grant program is a 50-50 matching grant to assist members with the purchase of an ICS® Saw Package. The ICS® saw is beneficial in reducing the risk of injury during activities that require the use of a chop saw, particularly to cut and repair broken water pipes in a confined space. Trenching and Confined Equipment Grant

Space

Entry

Safety

This is a 50-50 matching grant with a maximum of $1,000 per grant that was created to assist members with the purchase of approved safety equipment such as trench boxes, hydraulic shoring, gas detectors (with and without calibration kits), full body harness, tripods and blowers. A member may apply once per calendar year and the grant only applies to one piece or package of equipment. The member may purchase the equipment from a vendor of their choice, but prior to a grant being awarded, Safety JANUARY 2021 2017

SDML Work Comp Fund Offers New Mental Health Benefit for First Responders and Families

and professional assistance for first responders and dependents* includes 3-sessions “in person” or via telehealth assessment and solution planning with a local credentialed professional counselor at no out-of-pocket cost to the first responder. First responders and dependents can also talk to experts, browse for information, and access services for:

The SDML Workers’ Compensation Fund is happy to announce a valuable new benefit for all of our first responders, their spouses, and their dependents* effective January 1, 2021. First responders include law enforcement officers, firefighters, ambulance personnel, 911 dispatchers, correctional officers, emergency management and members of search and rescue teams. We understand the challenges and stress that can be placed on employees/volunteers and the families of first responders. The First Responder Assistance Program provided by Connections, Inc. of Rock Valley, Iowa is an important problem-solving benefit available to first responders and their families. You do not have to sign up for this benefit. As long as your department is a member of the SDML Workers’ Compensation Fund, you are automatically eligible for this benefit.

This program has been in development for 2 years in response to the growing recognition that stress and trauma experienced by first responders exacts an emotional and mental health cost on them and at times, family members. A pilot program was tested in the Mitchell PSAP area covering over 700 first responders during 2020. The most utilized benefit was the Critical Incident Stress Debriefings coordinated by Connections EAP. Trained peer support first responders and credentialed mental health professionals conducted 4 CISD’s in response to tragic events. There are many more personal benefits available as well including: FREE and CONFIDENTIAL access to information 46

• • • • • • • • • •

Emotional problems Stress Anxiety Depression Post-traumatic stress Marital or family conflict Drug or alcohol issues Grief Caregiving responsibilities Legal or financial problems

These services are CONFIDENTIAL and you are entitled to 3 FREE sessions: per incident, per year. You may use this benefit even if your incident occurred prior to 1/1/2021.

Additionally, first responder employees, volunteers and dependents* can access the following experts through a variety of communication modes. Phone, email, web, and some in-person support include: • •

• • • • • • • • • • • • •

24/7 Phone Access – Toll-Free Hotline Local Credentialed Counseling Professionals – Nationwide Network Local Credentialed Addiction Counselors Elder or Adult Consult and Care/Find in 50 states Child Consult and Care/Find Special Needs Child Consult Pre-Natal support Summer Care Consult/Find Access to Attorneys for Legal Help Consumer Credit Counseling Family Budget Planning Adoption Information and Support Services Access to web-based self-help information and assessments Webinars, & Additional Work-life Information …AND MORE!

SOUTH DAKOTA MUNICIPALITIES

Connections EAP counselors may recommend various services or treatments beyond the 3 sessions of assessment/solution planning. Costs for treatments beyond those provided by Connections are the first responder’s responsibility but may be covered in part by a regular health insurance benefit.

The service is CONFIDENTIAL – Connections Inc. EAP reports only the number of people who use services. NO ONE from the SDML Work Comp Fund, the employer or department will be informed of your call or visit unless you specify in writing that an EAP professional contact us.

Different locations for in-person assessment and solution planning are available in your area. Connections Inc. will authorize your sessions at a location near you and you can arrange an appointment at a date and time that is convenient and comfortable for you.

The toll-free phone is personally answered by trained professionals 24/7.

Research clearly shows that people are at their best when they are confident that they are doing something positive to resolve personal and family stressors. If the stress and challenges of being a first responder wasn’t enough already, the challenges presented by COVID-19 have likely added additional stress. If you are a first responder and have considered using consultation, counseling or related support services, but cost or other unknowns have discouraged you, please take advantage of this FREE and CONFIDENTIAL resource available to first responders, their spouses, and their dependents* that are members of the SDML Workers’ Compensation Fund.

www.connectionseap.com or visit www.sdmlwcfund.com for a link to their website. If you are a first responder member of the SDML Workers’ Compensation Fund, Connections will provide you a username and password for full access to their web resources. Feel free to contact us with an questions. *Dependent defined as per Federal IRS standards.

INSURANCE BENEFITS, INC. – FUND ADMINISTRATOR Telephone: 800-233-9073 Fax: 605-275-6193 info@sdmlwcfund.com www.sdmlwcfund.com Brad Wilson, Administrator, CIC, AIC, SDWCS SDML Workers’ Compensation Fund brad@sdmlwcfund.com Doug Kirkus Marketing Representative doug@sdmlwcfund.com

Matt Visser Chief Executive Officer matt@connectionseap.com

Personal and family stress is treated most effectively when you do not wait to make the call. Connections would be happy to answer any questions you may have. Simply call 800-779-6125 or go to their website at

JANUARY 2021

Washington Report: By Senator John Thune

Last October, I was part of a Senate panel that held several of the nation’s top big tech leaders accountable for the content moderation practices at each of their respective companies. The American people deserve to know how their information is being used, censored, and potentially exploited online. These companies have an obligation to explain it.

I questioned Facebook CEO Mark Zuckerberg, Twitter CEO Jack Dorsey, and Google CEO Sundar Pichai about the perceived political bias that exists within the big tech community and how that might affect their companies’ actions when it comes to suppressing or amplifying certain online content. I pressed them on whether or not they believed they were legitimate referees when it comes to political speech on social media platforms. In my opinion, it’s not up to them to make those kinds of decisions, especially when it can have an effect on our democracy.

If you were an early adopter of social media, you’ve seen online platforms come, go, and evolve over the years. At their outset, platforms were comprised of a simple, sequential stream of user-generated content – pictures of your lunch or dinner, a status update on your weekend plans, or an article about a hot new restaurant opening downtown. In many cases, a dial-up internet connection and desktop computer were an integral part of logging on, scrolling, and posting.

Fast forward to today. Things have changed a bit, to say the least. Now you can access social media from nearly every corner of the planet (even from outer space) and from nearly any device with an internet connection: phones, tablets, watches, TVs, computers, and so on. And with the advancement of 5G wireless broadband technology, something I’ve fought hard for in Congress, you can access information faster than ever before.

Access and availability aren’t the only things that have changed. Big tech leaders like Zuckerberg, Dorsey, and Pichai are now some of the most powerful people in the world 48

Holding Big Tech Accountable

because they, in many ways, shape and control the content that social media users see and consume online. They’ve developed high-powered, opaque algorithms – contained within a black box of sorts – that learn online behavior and deliver customized results based on what we search, see, and share online. How they do it is largely unknown, which is one of the reasons why they recently testified before Congress.

Some platforms have gone a step further – beyond delivering customized results and content – and have appeared to act as the arbiters of truth by moderating and censoring usergenerated political content – political speech, essentially. Whether or not these companies believe they’re acting as a referee, suppression of people’s political speech is occurring. This kind of behavior is not what Congress envisioned when it crafted certain laws during the infancy of the internet, like when it created a liability shield that helped these companies grow. So, as social media platforms continue to evolve, so too must the laws that govern them.

As the former chairman of the Senate Committee on Commerce, Science, and Transportation and the current chairman of the Subcommittee on Communications, Technology, Innovation, and the Internet, this issue is very important to me. I’ve held multiple hearings on this topic over the years and have introduced several bipartisan pieces of legislation that would help strengthen online transparency and accountability.

In June of last year, I introduced the bipartisan Platform Accountability and Consumer Transparency Act, or PACT Act. It would require internet platforms like Facebook and Twitter to make quarterly reports to the public outlining material they’ve removed from their sites or chosen to deemphasize. Sites would also be required to provide an easily digestible disclosure of their content moderation practices for users. And, importantly, they would be required to explain their decisions to remove material to consumers. They would need to create an appeals process for users, too.

There’s a growing bipartisan consensus that it’s time to shed greater light on these secretive processes. I will continue to be a tireless advocate for the American people who, again, deserve to know how their information is being treated by big tech. This hearing is not the last you’ve heard from Congress on this issue. In many ways, we’re just getting started.

SOUTH DAKOTA MUNICIPALITIES

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CLASSIFIEDS

CLASSIFIED ADS POLICY: Member municipalities receive free insertions and free postings on the League website. Non-member advertisers are billed $50 per insertion. All ads are subject to editing if necessary. The next deadline is January 10 for the February 2020 issue. Email ads to sara@sdmunicipalleague.org or fax to 605224-8655. Visit www.sdmunicipalleague.org for more classifieds.

ASSISTANT MAINTENANCE WORKER: Canistota, SD - The City of Canistota is taking applications for the position of Public Works Assistant. This position will assist in all phases of maintaining City streets, the water distribution system, and wastewater system. This individual will also assist with the maintenance of all public buildings, including the City Pool and Parks.For more information, call 605-296-3551. Applications will be accepted until the position has been filled. An application form and complete job description are available at City Hall, 228 Main Street, Canistota, SD or online at www.canistotasd.com. The City of Canistota is an EOE.

CHAMBER & ECONOMIC DEVELOPMENT DIRECTOR: Hartford, SD - The progressive community of Hartford is accepting applications for a full time Chamber & Economic Development Director. The is position will recruit new businesses and be an advocate for existing businesses for the City of Hartford. The position will also serve as the Director for the Chamber of Commerce and Harford Area Development Foundation as an advisor and liaison. The ideal candidate should possess a degree in public or business administration, marketing, economics or related field. Previous relevant experience in economic development is preferred. Any equivalent combination of education and/or experience may be accepted. Salary DOQ, plus benefits. Applications will be accepted until the position is filled. A complete job description and application is available by calling 605-5286187 or on the city website at www.hartfordsd.us. EOE.

ELECTRICAL EMPLOYEE: McLaughlin, SD - The City of McLaughlin is accepting applications for an Electrical Apprentice and Maintenance employee. Summer of duties includes: assists electrical lineman in constructing, maintaining, and repairing power lines. Applicant would have to work to complete Utilities Apprenticeship program. Applicant would also perform

SOUTH DAKOTA MUNICIPALITIES

other duties as assigned in the water, sewer, streets, garbage and park departments. Benefits include vacation, sick leave, personal leave and South Dakota State Retirement. For a detailed job description, contact the City of McLaughlin, PO Box 169, McLaughlin, SD 57642. Telephone: 605-823-4428, Fax: 605-823-4429 or email: mclughsd@heartlandpower.org.

FINANCE OFFICER: Lake Norden, SD - The City of Lake Norden is accepting applications for a Finance Officer. Wage depends on experience. Benefits package includes South Dakota Retirement, health, life and dental insurance, nine paid holidays, vacation and sick leave. Applications may be received by calling 605-785-3602, emailing cityln@itctel.com or online at lakenorden.govoffice.com. Position open until filled. EOE.

POLICE OFFICER: The City of Gregory has an opening for a police officer. South Dakota certified is preferred but will accept applications from non-certified. A competitive wage with a full benefit package is offered. Applications can be accessed from the City website at www.cityofgregory.com or by contacting the City Administrator at PO Box 436, 120 6th St, Gregory, SD 57533. Phone 605-835-8270 or email gregcity@gwtc.net. Position is open until filled. EOE.

WASTEWATER SUPERINTENDENT: Pierre, SD The City of Pierre seeks a passionate individual to join our team in making Pierre one of the best communities in which to live, work and play. We are accepting qualified applications for the Wastewater Treatment Plant Superintendent position. The Superintendent is responsible for directing and leading the operation, maintenance and new expansion of our wastewater treatment facilities and lift stations. The Superintendent will: assist in developing the department budget; work with our management team in overseeing a major plant expansion; lead a dynamic team of plant operators; and must possess strong administrative, oral, and written communication skills. The Superintendent is responsible for the plant meeting South Dakota DENR and EPA rules and regulations and for compliance monitoring. must possess a valid Wastewater Treatment Class IV Certificate issued by the South Dakota DENR or obtain certification within one year. Prefer candidates have a college or vocational school degree majoring in environmental sciences, or related fields and four years’ experience including at least two years of experience in a Municipal Class III or higher facility. We offer an attractive salary range from $66,593 to $84,556 DOE and a comprehensive benefit package. The capital city of Pierre is a premier destination for outdoor recreation and has been highlighted as one of the best small towns in the upper Midwest. Application and detailed job description available at www.cityofpierre.org. Open until filled. JANUARY 2021 2017

Municipal Calendar S

3 10 17

24 31

4 11 18 25

January 2021 T W T 5 12 19 26

6 13 20 27

7 14 21 28

F 1 8 15 22 29

S 2 9 16 23 30

7 14 21 28

M 1 8 15 22

February 2021 T W T 2 3 4 9 10 11 16 17 18 23 24 25

F 5 12 19 26

S 6 13 20 27

January

January 1 – New Year’s Day – State holiday (SDCL 15-1)

January 1 – The municipal fiscal year begins. (SDCL 921-1; See Hdbk., sec. 12.065)

January 1 – Special assessment installments which are payable under either the Plan One or Plan Two option are due. (SDCL 9-43-103; See Hdbk., sec. 12.160)

January 1 – One of two dates (the other being July 1) a new or amended municipal tax ordinance may become effective. The municipality must notify the Department of Revenue of the ordinance at least 90 days prior to the effective date. (SDCL 10-52-9; 10-52A-13; See Hdbk., sec. 12.260)

First meeting of the year – A complete list of all the salaries for all officers and employees of the municipal corporation shall be published with the minutes of the first meeting following the beginning of the fiscal year or within 30 days thereafter. Added salaries of new employees and increased salaries of the old employees should be shown in the month in which they occur. A total of payroll by department shall be published monthly in the minutes. (SDCL 6-1-10; See Hdbk., sec. 5.095)

By January 14 – If the governing body chooses an election day other than the second Tuesday of April, as provided in SDCL 9-13, that Election Day must be established by January 14 of the election year. (SDCL 913-1; See Hdbk., sec. 7.050)

By January 15 – The secretary of revenue shall apportion the money in the local government highway and bridge fund. (SDCL 32-11-35; See Hdbk., sec. 12.255(6)) 53

Between January 15 and 30 – Publication of the notices of vacancies of the municipal election to be held in April is required to be published in the official newspaper once each week for two consecutive weeks between January 15th and 30th. This notice shall identify the vacancies to be filled and the time and place for filing nominating petitions. (SDCL 9-13-6; See Hdbk., sec. 7.650) Follow the Municipal Election Calendar for all election deadlines.

Third Monday of January – Martin Luther King, Jr. Day – State holiday (SDCL 1-5-1)

Utility board – Is required to make an annual report of its operations immediately after end of the fiscal year. (SDCL 9-39-29; See Hdbk., sec. 12.080)

Newspaper designation – The official newspaper must be designated annually or for a period of time specified by the governing body, but not to be less than twelve months. (SDCL 9-12-6)

Boundary changes – Municipalities must notify the Department of Revenue of any resolution or amendment enacted which changes the boundaries of the municipality. Notification shall be in written form, shall contain a copy of the resolution or amendment, and may be sent by electronic means or registered mail. Municipalities shall also provide any changes and additions to streets and addresses. (SDCL 10-52-13; See Hdbk., sec. 14.172)

February

On or before February 1 – The State Treasurer must distribute to the County Treasurers the remainder of the franchise tax on banks. The County Treasurer then apportions and distributes the tax in the same proportion as the real property taxes levied in each taxing subdivision in the previous year. (SDCL 10-43-76; 1043-77; See Hdbk., sec. 12.255(4))

No later than February 1 – The liquor tax reversion must be made. (SDCL 35-5-22; See Hdbk., sec. 11.600)

February 1 – All certificates for water supply and treatment systems operators expire and must be renewed. (SDCL 34A-3-18; See Hdbk., sec. 6.305)

year for which applicable obligations were incurred but were not paid. (SDCL 9-21-24.1; See Hdbk., sec. 12.069)

Between February 15 and March 1 – If the municipal election is to be held on the first Tuesday after the 1st Monday in June, or in conjunction with the June Primary, the notice of vacancies required in SDCL 9-13-40 must be published once each week for two consecutive weeks between February 15 and March 1. (SDCL 9-13-37; 913-40; 12-2-5) Follow the Municipal Election Calendar for all election deadlines. Third Monday of February – Presidents’ Day – State holiday (SDCL 1-5-1)

Sales tax ordinance deadlines – The effective date of any new or amended municipal sales tax ordinance must fall on either January first or July first. The municipality must notify the Department of Revenue of the ordinance at least 90 days prior to the effective date. (SDCL 10-529; 10-52A-13; See Hdbk. Sec. 12.260)

Last Friday in February – For elections held in April, nominating petitions must be filed not later than five p.m. on the last Friday in February preceding the day of the election. (SDCL 9-13-7; See Hdbk., sec. 7.250) If no one, including the incumbent, files a nominating petition, a vacancy is created and is filled by appointment or special election. (SDCL 9-13-14.1; 9-13-14.2) Follow the Municipal Election Calendar for all election deadlines.

Find the Municipal Calendar for the entire year in the SDML Handbook for Municipal Officials, Directory of SD Municipal Officials, or at www.sdmunicipalleague.org.

Not later than its first meeting in February – The governing body may by resolution encumber that portion of the unexpended appropriations from the preceding 54

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