TheGDPR(GeneralDataProtection Regulation)isanEUlawthat regulatesthecollection,processing, andstorageofpersonaldata, ensuringindividuals'privacyrights andimposingstrictpenaltiesfor non-complianceonorganisations handlingsuchdata.
CompanyReg.No.397094
RegisteredCharityNumber (RCN)20004347
CharityNumberCHY3507
ScoutingIreland NationalOffice LarchHill Dublin16 D16P023
ScoutingIrelandServicesis acompanyLimitedby guarantee.
www.scouts.ie
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MinimisePersonaldata Collection:Onlycollectthe personaldatathatisnecessary foraspecificpurpose.Avoid collectingpersonaldata‘justin case’itmightbeusefullater.
SecureData:Protectforms containingpersonaldata.If electronic,useencryption,strong passwords,andregularsecurity updates.Ifphysical,store documentsinlockedfiling cabinetsorsecureroomsto preventunauthorisedaccess.
RestrictAccess:Doyouknowwho hasaccesstotheforms containingpersonaldata? Implementstrictaccesscontrols, ensuringonlythosewhoneed accesshaveit.
Contactothersresponsibly:Use theBlindCarbonCopy(BCC) functionwhensendingemailsto multiplerecipients.Thishidesthe emailaddressesofrecipients, protectingtheirprivacyand preventingunauthorisedaccessto theircontactinformation. Sharepersonaldataresponsibly: Onlysharepersonaldatawith individualswhoneedittoperform theirduties.Avoidsharing documentswithpersonaldatavia unsecuredchannelslikeWhatsApp. Usesecuremethodssuchas encryptedemail.
EnsureDataAccuracy: Regularly updateandverifypersonaldatato keepitaccurateandcurrent. Periodicallycheckmemberrecords, includingcontactdetails, emergencycontactdetailsand medicationrecords,toensurethey areuptodate.
DataRetention:Keeppersonaldata onlyaslongasnecessary.Regularly reviewandsecurelydisposeof outdateddocuments,bothphysical andelectronic.
HandleDataRequestsPromptly: Ifyoureceivearequesttodelete, updateoraccesstopersonal data,pleaseactpromptly,for SubjectAccessRequestsplease contacttheDataProtection Officer (dataprotection@scouts.ie)
ReportaDataBreach:Ifyoulose, destroy,orreceivepersonaldata bymistake,reportittoScouting Ireland'sDataProtectionOfficer (dataprotection@scouts.ie) immediately.Promptreporting helpstomitigatepotentialharm PrioritiseYouthSafety:Thesafety andwellbeingofyoungpeople takeprecedenceoverdata protectionconcerns.Always considertheirsafetyfirstand ensurethatdataprotection measuressupporttheirwellbeing.